Post-Doctoral Fellow

Vulnerable Media Lab, Queen's University

Location: Kingston, Ontario

Compensation: $55,000

The Vulnerable Media Lab is a state-of-the-art CFI-funded facility serving as the base for a number of research projects related to Indigenous, BIPOC, 2SLGBTQ+ and women’s histories. The researchers aim to develop methods and processes to ensure this media is preserved and made available according to culturally specific and ethically driven forms of access, thus engaging in new conversations about cultural heritage.

Description and Duties

The Vulnerable Media Lab located in the Department of Film and Media at Queen’s University is inviting applications to a 1-year MITACS Accelerate Post-Doctoral Fellowship to work with our partners Reelout Queer Film Festival and Archive/Counter Archive to begin August 1, 2021.

Candidates must have defended their dissertation by July 15th, 2021. (This is a firm deadline)

The successful candidate is expected to focus on research into archival processes, including ethical best practices and community-based methods for digitization, restoration, preservation, metadata production, and data management for analog and/or digital-born media, with particular engagement with LGBTQ2, Indigenous, Black or BIPOC communities in the Americas.

We invite applications from archivists and/or digital humanities interdisciplinary scholars who have earned a doctorate in one of the following areas, in order of priority: media preservation/archival or information studies, museum studies, communications, digital media, cultural studies, art history or related discipline, and have expertise in such fields such as asset/collections management, Indigenous knowledge architectures, digital media curation and design. The position requires that the candidate has strong skills and experience in community arts engagement, and familiarity with open-source content management systems. Required soft skills include outstanding writing and communication skills, a strong collaborative working style, good time management, and adaptability. Working knowledge of Spanish or French would be considered an asset.

This Post-Doctoral position will include opportunities to produce publications and curate media online and onscreen, participate in conference presentations and directly contribute to content design for VML and Reelout’s platforms, as well as for Archive/Counter-Archive’s hybrid publications. Working with a range of Queen’s partners (including Art Conservation, Queen’s Library and Archives, The Agnes Etherington Art Centre, and the Centre for Advanced Computing) and with graduate students in Cultural Studies, Art History, Art Conservation, and Screen Cultures and Curatorial Studies, the successful candidate will be well positioned to develop their projects and expand their skills. It is expected that the candidate will divide their time between the Vulnerable Media Lab on Queen’s Campus and Reelout’s office in Kingston, with research trips to archives in Toronto.

Qualifications

PhD in one or more of the following areas, in order of priority: media preservation/archival or information studies, museum studies, communications, digital media, cultural studies, art history or related discipline, and have expertise in such fields such as asset/collections management, Indigenous knowledge architectures, digital media curation and design. Strong skills and experience in community arts engagement, and familiarity with open-source content management systems.

Additional Information

EMPLOYMENT EQUITY: The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized/visible minority and Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQ+ persons.

ACCOMMODATION IN THE WORKPLACE: The University has policies in place to support its employees with disabilities, including an Accommodation in the Workplace Policy and a policy on the provision of job accommodations that take into account an employee's accessibility needs due to disability. The University will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation during the interview process, please contact Dr. Susan Lord vml@queensu.ca

Anishinaabemowin: Gimaakwe Gchi-gkinoomaagegamig atemagad Naadowe miinwaa Anishinaabe aking

Kanien'keha (Mohawk): UNe Queen’s University e’tho nońwe nikanónhsote tsi nońwe ne Haudenasaunee tánon Anishinaabek tehatihsnónhsahere ne óhontsa.

English: Queen's University is situated on traditional Haudenosaunee and Anishinaabe territory.

For more information on the history of this land, and why it is important to acknowledge this land and its people, please see this link to the Queen's Encyclopedia: http://www.queensu.ca/encyclopedia/t/traditional-territories

How to Apply

Required Documentation: Cover letter describing experience and research intention; CV; names and contact information of two references.

Apply by email to Dr. Susan Lord, Director of the Vulnerable Media Lab

Application Deadline: June 1, 2021

Collections Manager

Canadian Museum of Immigration at Pier 21

For the French job poster, please click here.

Location: Halifax, Nova Scotia

Compensation: $ 61,958- 78,858 per annum

Pier 21 is a National Historic Site which was the gateway to Canada for one million immigrants between 1928 and 1971. It also served as the departure point for 368,000 Canadian Military personnel during the Second World War. Today, Pier 21 hosts the Canadian Museum of Immigration at Pier 21—Atlantic Canada’s only national museum. The Museums Act establishes the Mandate of the Canadian Museum of Immigration at Pier 21: The purpose of the Canadian Museum of Immigration at Pier 21 is to explore the theme of immigration to Canada in order to enhance public understanding of the experiences of immigrants as they arrived in Canada, of the vital role immigration has played in the building of Canada and of the contributions of immigrants to Canada’s culture, economy and way of life.

Description and Duties

The Museum collects both digital and physical assets, but prioritizes the acquisition of born digital files and digitized copies of materials. Over 90% of the Museum’s collection is born digital. As of March 31 2021, the collection counted the following number of assets: 1,344 oral history interviews, 15,941 digital images and documents consisting of 68,589 digital files, 3,104 written stories, 57 linear feet of archival material, and 1,699 artifacts.

Purpose of Position

The Collections Manager is a member of the Exhibitions, Research and Collections management team. The position is responsible for the overall care, documentation, management, preservation, conservation and accessibility of the Museum's digital and physical collections; development and implementation of the Museum's collection policies and procedures; management of outgoing and incoming loans; licensing of collection assets; preparation and monitoring of the collection department’s budget; providing leadership to Collection department staff and volunteers, overseeing the work of service providers; and nurturing new and existing donor and partner relationships.

Principal Accountabilities

Collection Management

• Responsible for developing and implementing collection policies and procedures, including collection disaster planning;
• Evaluates current practices, stays current with professional standards, and ensures long-term sustainability of the collection;
• Responsible for managing all aspects related to acquisitions and ensures that legal requirements are met. Works closely with the Research team and/or Curator for the assessment of potential collection acquisitions;
• Member of the Collections Committee and responsible for the coordination of its activities;
• Works in close cooperation with key members of the Collections Committee to establish collection areas for development;
• Responsible for the accurate documentation and records management of the collection and related materials, including accessioning, cataloguing, managing restrictions, inventorying and tracking;

Preservation & Access

• Responsible for all aspects relating to care, handling, preservation and conservation, including environmental monitoring and security of the collection, and artifacts under the Museum's stewardship;
• Responsible for collection accessibility, managing collection access and use requests, including copyright and licensing. Works in liaison with the Oral Historian for access and use pertaining to oral histories;
• Ensures compliance with Canadian legislation and international privacy regulations as they relate to the Museum’s collection;
• Responsible for relevant technologies and processes relating to collection database management;
• Responsible for managing post production needs for collection assets, and when needed, for external moving images for exhibition use;
• Works closely with the Information Technology Manager and Digital Platforms Manager to determine best options for digital preservation and collection accessibility, as well as systems integration;
• Works closely with key Museum team members to identify innovative ways of increasing accessibility to, and engagement with the Museum’s collection;
• Responsible for facilitating incoming and outgoing object and artifact loans and preparing all associated paperwork including facility reports;
• Nurtures existing donor and partner relationships, and networks to expand existing partners and contact lists pertaining to the Collection department;
• Where needed, provides support for the licensing of external materials for use in exhibitions;

Administration

• Prepares and monitors the Collection department’s annual budget, goals and associated reports;
• Manages, provides leadership and guidance to Collection department staff, volunteers and interns. Oversees the work of service providers;
• Participates in appropriate committee activities and meetings as required;
• Reports risk issues to the Vice-President, Exhibitions, Research, Collections;
• Other tasks as assigned by the Vice-President, Exhibitions, Research, Collections.

Qualifications

Education, Knowledge & Experience

• Skills and Qualifications –Required
• Masters degree in Archival Studies, Library & Information Science, Museum Studies or equivalent;
• Minimum 5 years of experience in collections management in a museum, archive or other public institution setting;
• Minimum 5 years of experience working with digital collections;
• Extensive knowledge of professional museum principles, practices and procedures, with specialization in collections management, care, preservation and conservation;
• Demonstrated experience working with collections records management software;
• In-depth knowledge of digital preservation systems, services and repository interfaces;
• Knowledge of commonly used controlled vocabularies; specifically Dublin Core and Chenhall Nomenclature;
• Knowledge of copyright, intellectual property and privacy legislation and their application in a museum collection setting;
• Minimum 3 years of experience providing leadership to junior staff and volunteers;
• Ability to engage with content that encompasses diverse cultures, identities, and experiences.”
• Ability to engage with collection records that encompass difficult or challenging content, and manage content restrictions.

Skills and Knowledge –Desired

• Ability to work in both official languages, French and English, both spoken and written;
• Experience working with mixed collections (digital media, archival, artifacts);
• Experience with oral histories (e.g., programs and/or collections management)
• Experience managing external suppliers and contractors, and ensuring on time and on budget deliverables;
• Experience coordinating and executing collections related projects of varying terms with internal and external partners;
• Knowledge of linked open data; the semantic web and W3C publishing standards;
• Familiarity with Canadian immigration patterns and history.

Attributes

• Skilled in organizing resources and establishing priorities
• Strong organizational skills and extremely high attention to detail
• Excellent writing and sound communication skills
• Integrity and focus on producing a high quality and credible outcome
• Strong analytical skills
• Commitment to diversity and inclusion
• Ability to provide high levels of service to both internal and external customers
• Ability to work both independently and in a team environment
• Additional Information

Working Conditions & Physical Demands

• Combination of work in an office environment, onsite in exhibition and collection spaces;
• Requires lifting and moving objects up to 23 kg. Must be able to safely climb inclines, negotiate uneven surfaces, stairs and ladders;
• May require long periods at a desk, reading of lengthy documents, and time in front of a computer.

How to Apply

If you are interested in this opportunity, please send a resume and a cover letter to Tanya Bouchard, Vice-President, Exhibitions, Research, Collections at tbouchard@pier21.ca. Competition closes at 11.59 pm on Wednesday, June 2, 2021. We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Application Deadline: Competition closes at 11.59 pm (A.S.T.) on Wednesday, June 2, 2021.

Media Librarian

CBC

Location: Toronto

Compensation: $49,577.60 - $69,238.73

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Description and Duties

Content Management and Preservation is seeking a Media Librarian to support the work of its clients in content production, presentation and preservation. You will provide library and information services to facilitate access and retrieval of media assets in our various production and preservation systems. You will also be employing your skills as an information professional in cataloguing CBC's content in accordance with CBC's corporate and departmental standards and policies. Work is governed by CBC programming and journalistic policies as well as various agreements governing the possible use of these materials.

Key Tasks:

• Accurately summarize audio/video content.
• Catalogue and classify content using metadata standards and controlled vocabularies.
• Prepare detailed summaries of the content of programs and/or library holdings.
• Provide program material and/or research information on-demand and assist Producers, Researchers, on-air personnel and others in the selection of material and the use of the library.
• Advise program production personnel on the availability of broadcast materials and assists them in obtaining materials.
• Research information using local resources.
• Screen broadcast material and select stock footage, prepare shot lists.
• Perform other duties as assigned.

Qualifications

We are looking for a candidate with the following:

• Graduate degree from an accredited library school or equivalent education and experience
• A Master's degree in Library Science is considered an asset.
• 1 year of comparable and relevant experience.
• Knowledge of metadata standards, subject analysis and controlled vocabularies.
• Knowledge of or experience cataloging digital collections.
• Technical knowledge of recording media is an asset.
• Understanding of file-based production workflows, systems and tools is an asset.
• Excellent communication skills (written and verbal).
• Ability to work without supervision.
• Strong interpersonal skills working in a team environment.
• Highly organized and detail-oriented.
• Self-motivated and self-sufficient.
• Ability to work in a fast-paced environment.
• Ability and willingness to work overtime, evenings, early mornings, weekends and/or holidays when required.
• Knowledge of CBC/Radio-Canada programming is an asset.

Please apply with the link below!

https://cbc.taleo.net/careersection/2/jobdetail.ftl?job=TOR07850&lang=en

Application Deadline: May 13, 2021

Archives Assistant

Museum of Dufferin (County of Dufferin)

Location: Mulmur, Ontario

Compensation: $26.15 to $30.60

The County of Dufferin sits on the fringe of the Greater Toronto Area, about 100 kilometres northwest of Toronto.

It is largely a rural county with three urban settlement areas. The region is well known for its rivers, its rolling hills, and its excellent outdoor recreation opportunities. The UNESCO World Biosphere Reserve, the Niagara Escarpment, and the world-famous Bruce Trail, run through Dufferin offering spectacular vistas and hiking opportunities. Home to over 61,000 residents the area boasts fabulous restaurants, shopping, and amenities

Description and Duties

Working 21 hours per week (Thursday, Friday, and Saturday) the Archives Assistant will provide assistance to the Archivist in the documentation and automation of the Museum's archival collections. This includes counter service to the public in the Archives and processing requests for information. The successful candidate will also process new donations, transfer existing records, ensure data accuracy and consistency, and assist with research and volunteer projects.

What you'll do:

• Provide research assistance to public in the Archives
• Co-ordinate the documentation and automation of the Archives' collections
• Assist with research and data entry for online collections databases and the archives collection
• Responsible for the photographing and scanning of items to add to the records database for identification, evaluation, and security purposes
• Perform other related duties as assigned

Qualifications

What you'll bring:

• Post-secondary education in Archives, Museum Studies, or a related field of study
• Preference will be given to candidates with archival training and/or work experience within archives
• Proficiency in Microsoft Office, database programs, and/or PastPerfect collections management software
• Excellent customer service skills
• Ability to work as part of a team or independently
• Exceptional interpersonal and communication (verbal and written) skills

How to Apply

Interested applicants are invited to submit a resume and cover letter before the closing date and time to:

hr@dufferincounty.ca

As an equal opportunity employer, we seek to attract, develop, and retain highly talented employees with diverse identities and backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We are committed to creating a workplace that is inclusive for all.

All applicants are thanked for their interest, but only those selected for an interview will receive a response. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection and will not be used for any other reason. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Application Webpage (URL) https://www.dufferincounty.ca/careers/archives-assistant

Application Deadline: April 19, 2021

Job poster / document: https://www.formstack.com/admin/download/file/10318387612

Knowledge Seekers, DigitalASO (3 positions from Quebec, Central and Maritimes-Atlantic Canada)

ArtsPond / Étang d'Arts

Location: Remote

Compensation: $5,000 flat fee

Join our team and play a role in advancing equity justice in Canada. ArtsPond is a changemaker of a different sort. Devoted to radical inclusivity, our mandate is to nurture healthy ecosystems that promote social, spatial, economic, digital, and accessibility justice by fostering cooperative actions fusing social innovation and the arts on-the-ground and in-the-cloud.

Description and Duties

Knowledge Seekers, DigitalASO / OSANumériques are an integral part of ArtsPond's impact practices research and evaluation team, which includes Knowledge Seekers and Knowledge Stewards. In collaboration with Executive Leads and Knowledge Steward, Knowledge Seekers are tasked with identifying and developing community knowledge, relationships, and networks in service of scoping the design of a cross-sectoral, national Digital Arts Services Alliance / Alliance des services d'arts numériques.

In 2021, three Knowledge Seeker positions address the perspectives of the Maritimes-Atlantic Canada (Newfoundland and Labrador, Prince Edward Island, New Brunswick, and Nova Scotia), Québec, and Central Canada (Saskatchewan, Manitoba, and Northwestern Ontario).

Incubated by ArtsPond, the goals of DigitalASO / OSANumériques are to help foster a national innovation ecosystem for shared digital transformation of Canadian arts, culture, and arts services in response to collectively identified systemic issues. Featuring strategic alliance-, literacy-, and platform-building actions with regional and national stakeholders onsite and online, this transformative cooperative governance effort seeks to identify and strengthen regional advantages, national champions, cross-disciplinary institutions, shared digital resources and human-cloud infrastructure to help collectively bolster digital justice for all in Canadian arts and culture.

In 2021, DigitalASO's planned activities rooted in human-centered design include the cooperative publication of a digital transformation manifesto, co-design of an open source ecosystem mapping and matchmaking digital tool, and the scoping of a national alliance to help sustain access and inclusion for equity-seeking groups from the arts, cultural, and creative industries in the digital world.

Guiding values

Strengthen ecology: Help strengthen regional and national ecosystems with humility and a generous spirit of reciprocity.

Sustain culture: Sustain an internal and external culture that respects wholeness and the multi-dimensionality of difference, including beliefs, values, needs, and experience.

Enable equity: Enable access and inclusion by fostering trust through open and honest dialogues led by impacted equity-seeking groups.

Qualifications

The ideal candidate(s) will have:

• Good organizational and prioritization skills.
• Creative and interested in ideas and digital innovation.
• A natural collaborator, self-starter attitude, able to adapt and learn new skills quickly, with a history of working alongside different stakeholders to deliver projects.
• Familiarity with or a passion for arts and culture in Canada, including strong domain knowledge of chosen region (Central Canada, Martimes-Atlantic Canada, or Quèbec).
• Advanced reading, verbal, and written communications skills in English and/or French.
• High level of familiarity with computer programs, especially Microsoft Office365.
• Ability to maintain a positive attitude toward achieving goals, including excellent inter-personal communication and attention to detail.
• Access to a home office including personal computer (Windows or Mac OS) and internet.

Additional Information

This is a flexible, part-time, freelance contract from April to October 2021. Compensation is a flat fee at maximum $5,000 per position. The positions remain open until filled.

Application information

Please send a cover letter and curriculum vitae outlining your skills and interests related to the position to:

Jessa Agilo, Founder, President + CEO

ArtsPond / Étang d'Arts

jobs@artspond.com

Please reference which of the three positions you are applying for in the subject line:

"21107 Knowledge Seeker Quebec"

"21108 Knowledge Seeker Central Canada"

"21109 Knowledge Seeker Maritimes-Atlantic Canada"

ArtsPond is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, creed (religion), colour, disability, ethnic origin, family status, gender identity or expression, place of origin, or race, veteran status or any other status protected by federal, provincial, or local laws. We particularly encourage equity-seeking groups including women, Black, Indigenous, New Canadians, visible minorities, persons with disabilities, 2SLGBTQ+ and other diverse identities, cultures, and origins to apply. While we thank all who take the time to apply, only those selected for an interview will be contacted.

Application Webpage (URL) https://artspond.com/job/knowledge-seekers-digitalaso-2021/

Application Deadline: April 30, 2021

Archivist

The Co-operators

Location: Burlington, ON

About the Organization    We have one common goal: to be where Canadians are, with the products Canadians need, when they need them, however they want to buy them.

The Co-operators Group Limited is a leading Canadian multi-line insurance and financial services co-operative with $47.3 billion in assets under management. Our subsidiary companies provide solutions in four core areas: property and casualty (P&C) insurance, life insurance, institutional asset management and brokerage operations. We are supported by 6,249 employees and a dedicated financial advisor network with 2,530 licensed insurance representatives throughout Canada. We also serve 241 credit unions with more than 5.8 million members.

Our member organizations include co-operative organizations, credit union centrals and representative farm organizations.

Our vision to be a catalyst for a sustainable society is reflected in all aspects of our operations including our community investment programs, which support people in need and help build community resiliency. We support and fund the development of community-oriented co-operatives and social enterprises, and we work hard to contribute to communities across Canada.

If you are looking for more information on our organization or exploring the possibility of a career with us, you've come to the right place. Discover what makes us different, learn about the value we create for Canadians, find out more about Sustainability at The Co-operators, or visit our newsroom for our latest press releases.

Description and Duties    

Bilingualism in English and French is an asset.

The Archivist is responsible for actively supporting the mission, mandate, and goals of The Co-operators corporate archival program by facilitating the continued preservation of and access to permanent corporate records from across The Co-operators group of companies. This position analyses, arranges, describes, and preserves archival records to ensure their continued longevity and availability, conducts research, and enables client access and use of the corporate permanent record. The archival program preserves and fosters The Co-operators corporate memory, ensures compliance with the external legislative framework and internal corporate recordkeeping requirements, and provides unique cultural contributions to our staff, our businesses and the co-operative community.

What you're responsible for:

• Analyzes and evaluates records to determine their informational and evidential value based upon a comprehensive knowledge and understanding of operations across the Group of Companies, the internal and external legislative environment, the research/information needs of the organization and the contextual relationship between and among records.
• Makes recommendations regarding the disposition of records based on the significance of the information to the understanding of corporate functions and activities, their condition and their uniqueness and usefulness.
• Performs content and functional analysis on corporate records to determine their arrangement and description.
• Safeguards the integrity of recorded information by protecting records from deterioration, damage and destruction.
• Creates finding aids and other research tools reflective of the relationships between and among record groups and supporting the research requirements of the organization.
• Provides professional reference services, research support, advice and consultation to internal stakeholders on broad and complex subject matter.
• Develops and implements outreach initiatives (such as exhibits, publications, presentations etc.) which promote corporate culture and values and foster employee engagement.
• Applies corporate policies, applicable external legislation and professional archival standards to manage and provide access to the collection.
  

What to expect:

• You will travel occasionally.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.   
• Detail oriented work that requires continuous mental concentration for extended periods of time. 
  

Qualifications    

To be successful:

• You have an innovative mindset to improve operational efficiencies and ability to influence change, with a primary focus on client needs.    
• You use critical thinking skills to recognize assumptions, evaluate arguments, draw conclusions and proactively propose solutions.  
• You have strong communication skills to clearly convey messages and explore diverse points of view.   
• You build trusting relationships and provide guidance to support the development of colleagues.
  

To join our team:

• Master of Archival Studies (M.A.S.) or Masters level of study in Library and Information Science (M.L.I.S.) with an area of specialization in archival science, or equivalent experience combined with pertinent post-secondary education.
• A minimum of 2 years' experience working in archives, preferably in a corporate environment with a broad stakeholder group.
• Demonstrated experience describing and providing access to archival records.
• Experience applying legislation and policy to the release of information.
• Member in good standing of recognized industry association(s) such as Association of Canadian Archivists (ACA), Archives Association of Ontario (AAO), Society of American Archivists (SAA) etc.
  

What we offer:

• Training and development opportunities to grow your career with one of Canada's Best Employers.
• Flexible work options and paid time off to support your personal and family needs.
• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
• Paid volunteer days to give back to your community.
• A comprehensive total rewards package, including competitive salary, bonus, pension and benefits.  

Application information

Application Webpage (URL):    https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CUMIS&cws=38&rid=5829

Application Deadline:  March 29, 2021

Consultant Archivist 

Lucidea

Location: Richmond, BC

Compensation: Salary is negotiable and depends on experience

Lucidea is a global provider of content and information management software and services. Our products and services organize and deliver enterprise content, seamlessly integrate internal and external content sources and deploy business-critical information to corporate portals, intranets, extranets and the Web. Applications include content management, competitive intelligence, library, museum, archives and records management, and litigation support and knowledge management. Lucidea products are known for their flexibility and ease of use and deployment.

Description and Duties

•     Project Management of a variety of Client and Internal Projects
•     Scope new project requirements
•     Conduct software training on-site, in-house or via web
•     Work with sales team to deliver unique software solution demonstration
•     Represent Lucidea at tradeshows and user group meetings
•     Stay abreast of the Archive industry issues and Lucidea products
•     Provide phone and e-mail support and assistance to resolve customer issues
•     Check Support email frequently throughout the day
•     Communicate with the R&D team, as necessary, to expedite issue resolution
•     Manage difficult customers and customer expectations effectively and professionally
•      Escalate issues to manager when needed

Qualifications

•      Archivist qualifications preferred
•      Knowledge of Lucidea products would be an advantage
•      Work independently with limited direction and within a team
•      Excellent communication, interpersonal and presentation skills
•      Excellent ability to organize information with a strong attention to detail
•      Excellent ability to analyze and solve problems, troubleshooting, deductive reasoning skills
•       Ability to clearly document customer issues, status and resolution
•       Training experience
•       Commitment to customer service
•       Travel to client sites as required (locally, nationally and internationally)

To apply, please email Emma Hathway: ehathway@lucidea.com

Corporate Secretary
The Congregation of the Sisters of St. Joseph in Canada

Location: Peterborough, Ontario
Compensation:  Salary is negotiable.

The Congregation of the Sisters of St. Joseph in Canada is a religious organization.

Key Responsibilities:

•    Lead the implementation of the Corporate Records Management Program and help to deliver ongoing training for staff and directors.
•    Monitor, and maintain the Corporate Records Management program and associated policies, seeking approval of the Congregational Leadership Circle (CLC) or their designate, for changes to the program or policies as required.
•    Provide advice and direction to Sisters and/or staff regarding current records held.
•    Collaborates with the key stakeholders including the CLC, the Treasurer and Director of Finance and Investments, the Archivist, and the HR Director to ensure the continuing success of the program.
•    Develop, maintain, and ensure the application of the Corporate Records Retention policy.
•    Monitor new regulations and practices regarding records management and make recommendations to the CLC or their designate.
•    Maintain Board and committee meeting schedules, including booking meeting space, setting up virtual meetings, facilitating IT issues before/during meetings, booking meals, accommodation, refreshments as necessary
•    Prepare agendas for the official meetings of the CLC and at the request of the Congregational Leader communicate pertinent decisions to the entire Congregation.
•    Collaborate with the Congregational Archivist regarding documents of an archival nature.
•    Write letters and/or prepare documents as the Congregational Leader or other CLC members direct.
•    Custodian of the corporate seal.
•    Responsible for the maintenance of records, documents, and statistics pertaining to the Congregational life such as Sisters' personal files, POAs and Chapter proceedings.
•    Maintain Council/Corporate calendars as requested.
•    Maintain list of members, data for communication, and work with Administrative Assistants to ensure information is distributed as directed.
•    Oversee Board seasonal appreciation gift lists, Congregational directories, reading material orders for members
•    Tending to various other tasks "as assigned" from time to time.

Key Competencies:

•    A willingness to learn about and understand the Congregation's activities, ministries, priorities, mission, and values.
•    Working knowledge of canonical and civil legislation affecting Charities and religious Congregations in Ontario/Canada.
•    Demonstration of "presence" and excellent communication skills
•    Sensitivity and intuition toward CLC members, Sisters, and Senior Management
•    Ability to read signals and provide early warnings to CLC and management about potential issues and opportunities
•    Strong Record Management experience and skills
•    Detail-oriented
•    Strong analytical skills
•    Flexible and creative
•    Maintain a sense of balance no matter how pressured a situation
•    Confidentiality

Requirements:

•    Completion of a post-secondary degree or diploma in information management, library sciences, archival studies, or management information systems.
•    At least two years of related work experience with a functional file classification system (ISO 15489).
•    At least two years of related work experience with records retention and disposition schedules.
•    Understanding of legislation related to records including PHIPA.
•    Proficient written and verbal skills
•    Strong organizational skills
•    Intermediate computer skills: Microsoft Office Suite, Zoom, and Teams.

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process please notify Human Resources at the time of interview selection.

Send resume and cover letter to:

Dorothy Freymond
Director of Human Resources
Congregation of the Sisters of St. Joseph in Canada
dfreymond@csjcanada.org
705-745-1309x503

Application Deadline: Friday, March 19, 2021.

Job Poster: Posting for Corporate Secretary.pdf

Executive Director (Maternity Leave Contract)
The ArQuives: Canada's LGBTQ2+ Archives

Location: Toronto, Ontario
Compensation: Hours and Salary: 37.5h/week, salary range based on experience $70 000 to $80 000 annually

Located in Toronto, Ontario, The ArQuives is one of the largest independent LGBTQ2+ archives in the world. Primarily a volunteer-run organization focusing on Canadian content, The ArQuives acquires, preserves, and provides public access to information and collections in various formats. Our organization offers a range of research, exhibition, educational, and community programming.

Description and Duties    

The ArQuives seeks an Executive Director to fill a temporary (10-month contract; possible 3-month extension) maternity leave contract commencing mid to late May 2021. There is an expected two-week period for training with the current Executive Director.

Reporting to the Board of Directors, the Executive Director is responsible for leading the organization via the vision, mandate, and strategic plans to preserve and make accessible the LGBTQ2+ history of Canada. The position requires both in-person and virtual work, with regular office hours being Monday to Friday with the occasional evening and weekend meetings and events. Responsibilities of the position include administrative duties (management of staff and operations of primary The ArQuives building and associated storage locations), financial duties (managing the operational budgeting and financial reporting to the board), fundraising (overseeing and implementation of the Fundraising Plan and donor relations in collaboration with the Senior Development Officer), grant writing and management (including reporting and applications), partnerships and programming with community groups, educational institutes, and various levels of government, and acting as an institutional advocate.

The ArQuives acknowledges and is committed to addressing historical inequities within our organization. We encourage applications from marginalized communities, including those who identify as Indigenous, women, trans, non-binary, gender non-conforming, Black, people of colour, and persons with disabilities.

Principle Duties & Responsibilities

● Financial and administrative management of the organization. Supervise and provide leadership to approx 4-5 staff and 120 volunteers.
● Advocate for the institution within the LGBTQ2+ community, levels of government, heritage community, and the general public.
● Continue the execution of the 2018-2022 Strategic Plan outlined by the Board of Directors and the 2021 and 2022 Operational plans.
● Manage and provide support to a team of staff and volunteers to meet the Strategic Plan's direction.
● Create and implement new programming as needed to forward the organization.
● Act as a spokesperson for The ArQuives with the media
● In collaboration with the Senior Development Officer, meet with potential funders and partners and assist with grant writing as relevant to the Strategic Plan.
● Provide professional support for the Board of Directors
Qualifications    ● A demonstrated record of leadership and supervision (minimum of three years experience)
● Post-secondary education in related fields an asset
● Experience with library, archives, museum, and heritage organizations is a strong asset but not required
● Proven skills and knowledge in the areas of fundraising, finances, and budget processes
● Proven skills in project management, human resources, and volunteer management
● Experience with conflict resolution and working with the public an asset
● Knowledge and understanding of the LGBTQ2+ communities and history or experience working with marginalized communities
● Knowledge and understanding of Google Suite, WordPress, Basecamp, and Sumac are an asset
● Strong communication skills and the ability to work independently or as a team
● Ability to take the initiative and prioritize with strong attention to detail
Additional Information    Please address any questions about the posting to board@arquives.ca before March 13, 2021.

Estimated start date: May 17, 2021
 
Apply by email to: jobposting@arquives.ca

For more information please visit: https://arquives.ca/latest-news/ed-maternity-leave-contract

Application deadline: April 5, 2021 @ 5 pm EST

86589542_executive_director_maternity_leave_contract.pdf

Machinery of Government Policy Advisor

Executive Council Office, Ontario

Location:  99 Wellesley Street West, Toronto, Ontario 

Compensation: $73,402 - $108,164 per annum, 1 Temporary - 18 months (with possibility of extension)

This is an exciting opportunity to exercise your knowledge of the structure and operations of government, and your highly developed policy, analytical, communication and project management skills at Cabinet Office.

The Ministry: Cabinet Office is the Premier's ministry. It provides the Premier and his Cabinet with advice and analysis to help the government achieve its priorities.

The Branch: The Executive Council Office (ECO) provides direct operational support to Cabinet and its senior committees, while managing machinery of government requirements and prerogatives, and stewarding Cabinet records and information platforms.

Why work for the Ontario Public Service?
The Ontario Public Service (OPS) is committed to being an employer of first choice, creating a positive and inclusive work environment.

We offer:
•    Paid statutory holidays
•    Pay in lieu of benefits with optional enrolment in our group benefit plan
•    A defined benefit pension plan
•    Flexible work arrangements, when possible
•    Welcoming and professional work culture
•    Career growth and development opportunities across multiple business areas

What can I expect to do in this role?

As the Machinery of Government Policy Advisor, you will:
•    Undertake research and provide strategic policy advice on machinery of government issues and opportunities
•    Build and maintain collaborative and positive working relationships with key partners, clients and stakeholders
•    Take a leadership role in the co-ordination of official Machinery of Government ceremonies and the drafting of official Executive Council documents
•    Provide advice on the procedures of the Legislative Assembly as they relate to the Executive Council
•    Design innovative machinery of government tools/products for digital platforms
•    Manage the government-wide "OICsONline" initiative and its digital platform, and other public access issues and projects, including overseeing day-to-day Order in Council (OIC) operations
•    Be responsible for all knowledge management initiatives and record retention protocols and processes
•    Oversee ECO's Emergency Plan and co-ordinate emergency planning products and processes
•    Develop and deploy orientation and outreach strategies
•    Perform other duties, as assigned, in support of the Cabinet decision-making process
•    Be responsible for the day-to-day management of a high-functioning team of senior administrative professionals

Qualifications: How do I qualify?
Knowledge of Cabinet and Machinery of Government Processes

•    You have sound knowledge of the structure and operations of government and Cabinet decision-making processes
•    You have a strong understanding of policy development and sound knowledge of the linkages among policy, legislative, and fiscal processes
•    You have an understanding of machinery of government issues/topics and the role of machinery of government in the operations of the Executive Council of Ontario


Policy, Research and Analytical Skills
•    You have advanced policy and analytical skills and demonstrated ability to synthesize complex policy issues
•    You have demonstrated ability to undertake historical, comparative, and primary source research in public administration topics
•    You have demonstrated capacity for problem-solving, creativity and taking the initiative
•    You can view issues from a holistic perspective and work co-operatively in a team environment

Information Management
•    You have a basic understanding of information management policies and requirements, including sound knowledge of formal record-keeping protocols and procedures
•    You have experience working with complex databases

Project Management
•    You have demonstrated project management skills
•    You have the ability to lead complex enterprise-wide initiatives
•    You have demonstrated experience leading cross-functional teams
•    You have strong organizational skills to meet timelines and adjust to changes in direction and priorities

Communication Skills
•    You have strong communication and interpersonal skills to work with multiple partners and senior officials in a fast-paced environment
•    You have advanced written and verbal skills to prepare/present policy/research briefing materials
•    You have excellent judgment and superior diplomacy skills 
•    You have superior relationship management skills to work with multiple partners in a high-pressure environment

The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.

Please submit your cover letter and résumé in one document in PDF or Word format (named according to the format "FirstName LastName" and not exceeding five pages), quoting "Machinery of Government Policy Advisor" and Job ID 161380 (File CO-50-20-21) in the subject line, by Friday, March 12, 2021, to: Cab.Jobs@ontario.ca

Please indicate in your application where you heard about this vacancy.
Only those applicants selected for an interview will be contacted.

The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario Human Rights Code. If you require accommodation to participate in the recruitment process, please let us know.

https://www.gojobs.gov.on.ca/Preview.aspx?Language=English&JobID=161380

Application Deadline: March,12,2021