Position Title:     Archivist

Position Summary:  The archives of the Sisters of St. Martha is an institutional archives committed to the preservation of archival and heritage materials that document the collective history of the Congregation, its life and work.  The Archives serve the Sisters of St. Martha, and by request, authorized external researchers.  Accountable to the Council Liaison, the Archivist oversees the daily operations of the Archives and manages special projects as required.

Duties:  The Archivist is responsible for the core archival functions of appraisal, selection, arrangement and description, and preservation of archival materials according to current archival standards; and writing and implementing policies and procedures in these areas.  The Archivist will respond to research requests and manage research agreements and permissions to use material held in the Congregation Archives under relevant Congregation policies, canon and civil laws.  The Archivist will manage the care and handling of heritage artifacts and will prepare exhibitions, relevant presentations and tours as required. The Archivist will prepare and submit an annual budget and annual report for the approval of the Congregation Leadership.

Qualifications:  Candidates should possess a MLIS degree, or an equivalent combination of education, training and experience.  Candidates should possess demonstrated abilities in the core archival functions; management of heritage collections; exhibition preparation; and research. Candidates should have knowledge of and experience with applicable databases and software applications such as In-Magic DB/Text Works, Access and Office 365. Strong verbal and written English-language skills required, as well as the ability to work respectfully in a faith-based work environment, and the physical ability to lift archival boxes weighing up to 13kg/30lbs.

Duration: 18 - month contract.

Location:  Antigonish, Nova Scotia

We thank all applicants for their interest, however, only those selected for an interview will be contacted

Contact:

E-mail: fkennedy@themarthas.com

Sister Florence Kennedy

45 Bay Street, Antigonish,

Nova Scotia, B2G 2G6

Closing Date: 4:30 p.m., September 30, 2019

Branch: Government Records Service

Full-time, permanent Archivist

Salary $63,973.31 - $72,937.86 annually

Location:  Victoria, BC

JOB OVERVIEW

The Archivist develops integrated records classification and scheduling systems for client ministries; appraises the information holdings of these ministries to determine which records will ultimately be destroyed and which will be selectively or fully retained as archives; reviews and selects specific sets of records for transfer to the government archives; and contributes to the ingest, preservation and public accessibility of information in government’s digital archives.

ACCOUNTABILITIES

• Determines the archival value and final disposition of government information holdings based on an analysis of the enduring evidential, historical and legal values to government and the public.
• Develops Operational Records Classification Systems (ORCS) and other classification, retention and disposition schedules in compliance with legislative and client requirements.
• Coordinates and documents approval of information classification and retention systems for government information under the Information Management Act.
• Advises government ministries and agencies on management, classification, and disposition of government information holdings throughout the life cycle.
• Provides advice to government on all matters relating to information and archival management.
• Develops and implements information management policies, guidelines and standards, including policies and standards relating to the appraisal, preservation and provision of access to digital archives.

• Provides cost/benefit analysis for different storage technologies and for strategies to reduce the backlog of unidentified or unprocessed records in storage.

job requirements

Education and Experience:

·         Masters’ degree with Archival Studies specialization from a recognized university archival education program.

·         Two years of related experience which may include archival appraisal, development of records classification and retention schedules, development of records policy, or archival arrangement and description.

Experience in archival appraisal for selection.

Preference may be given for:

·         Experience developing records retention schedules.

·         Experience managing born-digital records in a digital archive.

Knowledge, Skills and Abilities:

• Knowledge of information technologies, as well as standards and trends in areas such as electronic record-keeping and digital preservation.
• Knowledge of the Information Management Act, Core Policy and Procedures Manual and other related legislation and policy sufficient to determine compliance and provide advice.
• Must have excellent written and oral communication skills, including ability to provide clear and concise oral and written information.
• Strong ability to demonstrate tact, discretion, and sensitivity when dealing with clients, stakeholders, sensitive situations and confidential material.
• Ability to work independently.
• Ability to work under significant pressure and while ensuring deadlines are met.
• Ability to lift boxes weighing up to 25 pounds and carry them for short distances.
• Desktop self-sufficiency (standard office software, email and calendar systems).

Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the ministry (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

BEHAVIOURAL COMPETENCIES

·         Analytical Thinking is the ability to comprehend a situation by breaking it down into its components and identifying key or underlying complex issues.  It implies the ability to systematically organize and compare the various aspects of a problem or situation, and determine cause-and-effect relationships (“if...then…”) to resolve problems in a sound, decisive manner.  Checks to ensure the validity or accuracy of all information.

·         Expertise includes the motivation to expand and use technical knowledge or to distribute work-related knowledge to others.

·         Impact and Influence is the ability to influence, persuade, or convince others to adopt a specific course of action. It involves the use of persuasive techniques, presentations or negotiation skills to achieve desired results.

Information Seeking is driven by a desire to know more about things, people or issues. It implies going beyond the questions that are routine or required in the job. It may include "digging" or pressing for exact information; resolution of discrepancies by asking a series of questions; or less-focused 

·         environmental "scanning" for potential opportunities or miscellaneous information that may be of future use.

·         Results Orientation is a concern for surpassing a standard of excellence.  The standard may be one’s own past performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has set; or even improving or surpassing what has already been done (continuous improvement).  Thus, a unique accomplishment also indicates a Results Orientation.

·         Self-Confidence is a belief in one’s own capability to accomplish a task and select an effective approach to a task or problem.  This includes confidence in one’s ability as expressed in increasingly challenging circumstances and confidence in one’s decision or opinions.

·         Service Orientation implies a desire to identify and serve customers/clients, who may include the public, colleagues, partners (e.g. educational institutes, non-government organizations, etc.), co-workers, peers, branches, ministries/agencies and other government organizations. It means focusing one's efforts on discovering and meeting the needs of the customer/client.

·         Teamwork and Cooperation. is the ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals.

POSITION TITLE: Museum Archivist

DEPARTMENT:  Language and Culture Department 

SUPERVISOR:  Museum Administrator and Language and Culture Manager 

TERMS:   Full Time  Reference #:   2019 – 069 REPOST
 
PURPOSE OF POSITION: The purpose of this position is to perform skilled archival work that includes acquiring, accessioning, appraising, classifying, describing, arranging, and providing access to a variety of historical materials and objects such as records, papers, maps, photographs, prints and other documents
 
DUTIES AND RESPONSIBILITIES:  1. Oversee the collection, arrangement and preservation of various archival materials to ensure successful day-to-day operations of the Museum.  (95%)  - Plan, organize, implement and control the day-to-day operations of the archives to ensure effective use, access, preservation and security of the resources and facility. - Acquire, appraise, develop, document and maintain archival records such as historical materials, public and internal documents, private papers, maps, book, photographs and prints.  - Respond to research and requests for photo documentation and historical fact and information.  - Answer inquiries from leadership, community members, interest groups, cultural and heritage organizations, and the public and internal contacts relating the museum and archives.  - Coordinate the ordering, billing and processing of photographic reproduction requests; oversee the work of contracted photographer staff  - Research and write historical text for use in various public programs - Aid researchers and other upon request in the use of catalogues, finding aids, indices, and make materials available according to accessibility regulations (e.g., Freedom of Information Protection of Privacy Act and internal policies and laws). - Access resources available through archives, repositories, libraries and museums as necessary - Review all archival donations for potential accession and catalogue those objected donated.  - Maintain proper environmental, storage and conservation conditions necessary to preserve photographs and films and other collections. 
             
- Monitor and protect artifacts from improper handling, light, heat and humidity.  - Work with other museum staff to provide educational programs, develop exhibits, and promote archives to the TteS community and general public through multiple means of communication and media. - Attend meetings, workshops, seminars and other organized activities related to work as required.  - Seeks opportunities for grant funding and prepares funding proposals when requested or approved. - Ensure Secwepemc Museum and Heritage Park Policy and Procedures’ Manual are followed for archival collections, exhibits, photographic reproduction services and internal operation of the Museum.  - Create and maintain document and computer catalog files for each item of collection. - Operate and update an archival automated cataloging system.  - Provide training and oversees volunteers and seasonal staff.  - Represent the museum with local, regional and national professional organizations.  - Maintain a current knowledge of archival theory and literature.  - Maintain membership in archival and oral history societies. - Performs all duties and responsibilities in accordance with the TteS policies, standards, and procedures.  - Maintains confidentiality on all matters relating to the affairs of the TteS.
 
2. Other related duties as required.  (5%)
 
 
QUALIFICATIONS, KNOWLEDGE AND OTHER SKILLS: Professional Certification, Education and Experience - Bachelor’s Degree in History, First Nations Studies, Museum Studies, or other related disciplines  - A minimum of one-year experience in professional archives, including six month’s previous experience with electronic archival processes. - At least 1-3 years’ work experience in a similar work environment or an equivalent combination of education and/or training  - Extensive knowledge of Secwepemc culture, history and lifestyle is required  - Familiarity with Secwepemc Language is required, a language proficiency certificate would be an asset
 
Skills and Abilities - Thorough knowledge of modern archival principles, techniques and procedures. - Knowledge of RAD, Canadian professional archival standards and principles, appraisal, arrangement, RAD based descriptions, creation of finding aids, and basic conservation techniques. - Ability to coordinate museum archive document operations and activities.  - Ability to maintain environmental and storage conditions and supplies necessary to preserve antique and contemporary photographs and films.  - Ability to research, acquire, classify, describe, arrange, catalog and preserve historical documentation.  - Ability to appraise and evaluate documents and other materials, and to determine the collection’s historical or cultural significance and suitability for the Museum’s archives.  - Effective oral and written communication skills.   - Demonstrated ability to interpret, explain, and apply written and oral instructions, procedures and regulations. - Ability to present information to audiences in an engaging manner.
             
- Advanced computerized record keeping skills and versed in Microsoft Word, Excel and Microsoft Outlook applications. - Strong analytical, organizational and coordination skills. - Ability to verify research, collect data and prepare reports, proposals and other documents. - Proven ability to set priorities and meet deadlines. - Ability to maintain confidentiality and have high ethical standards. - Ability to take initiative and work independently.  - Must be able to work effectively as a member of a team and have strong service orientation and problem-solving skills. - Ability to work in multi-cultural settings.
 
HOURS OF WORK:   Normal Day shifts – 7 hours. Non-normal shifts maybe required. PAY GRADE:    As per current TteS wage grid. 

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.  In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.
 
 
Deadline for the Job posting is Sept 18, 2019 by 2:00pm PST
 
Submit Job Application Form, cover letter, resume, and references  online: https://tkemlups.ca/job-application-form/, by fax: 250.828.9847,  or in person, at our Human Resources office #200 – 330 Chief Alex Thomas Way.  Office Hours are Monday to Friday 8:00 a.m. to 4:00 p.m. &  closed for lunch from 12:00pm to 1:00pm
 
We require each applicant to fill out  an online application form which can be found at:  https://tkemlups.ca/job-application-form/ 
 
Any late submissions or submissions without the job application form will not be considered. 

ARCHIVES INTERN – JOB DESCRIPTION 2019 – posting ref # 15717

GENERAL INFORMATION:

Job Title: Archives Intern

Job Site: Hamilton Public Library, Central Branch – Local History & Archives

55 York Blvd. Hamilton, ON L8R 3K1

Duration: 4 months (16 weeks)

Start date: Monday, November 4th, 2019

End date: Friday, February 21st, 2020

Language(s) of work: English

$33.846 hourly rate - 35-hour work week

Please apply on or before Wednesday September 18th

Please visit www.hpl.ca and proceed to job opportunities to apply through City of Hamilton recruiting site.

Interviews will be conducted starting the week of Monday, September 23rd

JOB SUMMARY:

Under the direction of the Manager, Local History & Archives and working directly with the Archivist, Metadata and Cataloguing Librarians responsible for archival metadata and the Local History & Archives Department, the Archives Intern will assist with the arranging and describing of two recent acquisitions.

Local History & Archives (LH&A) exists to collect and provides access to documentary heritage that makes a significant contribution to an understanding of the development of the City, its natural and built environment, its culture and the people who lived, worked, and had an impact upon the Hamilton area. The Hamilton Public Library (HPL) continues to actively engage the Hamilton community to address gaps in the LH&A collection and expand access to historical materials related to the City of Hamilton.

JOB DUTIES:

• Arranging and describing archival records in all formats in accordance with current standards as well as the preparation and maintenance of finding aids;

• Working with the donors to conduct research related to the history of the organizations in Hamilton;

• Assisting with curating Local History & Archives holdings for displays both digital & physical display including digitization and metadata;

• Assisting with the promotion and public launch of the collections including the digitization and migration of content into AtoM;

• Provide information services; conduct reference interviews; develop search strategies; recommend appropriate materials and formats;

• Writes, updates and evaluates manuals and procedures; writes reports; composes correspondence; compiles and analyzes statistics; inputs and retrieves data;

• Understanding of current copyright legislation as it pertains to archival material in all formats

QUALIFICATIONS:

The ideal candidate will possess the following qualifications of education, experience and skills:

• Master’s Degree in Archival Studies (MAS) or Library and Information Studies (MLIS, MIS or MI) from an ALA accredited institution

• Knowledge and understanding of current Archival principles, systems and practices

• Familiarity with Archival Management and Digital Preservation Software such as AtoM and Archivematica

• Knowledge of existing and emerging standards related to archives, metadata, digital records, digital preservation and records preservation theory and methodology

• Knowledge of and practical experience in creating descriptions using archival descriptive standards including the Canadian Rules for Archival Description (RAD)

• Excellent working knowledge and experience of computer applications including word processing, spreadsheet and presentation software, online databases, Internet browsers, software applications for website creation and maintenance, information sharing technology and digitizing information

• Knowledge of historical and genealogical research methods, conservation techniques and preservation

• Interest in the history and culture of Hamilton, Ontario is an asset

• Strong research, analytical and problem-solving skills

• Excellent interpersonal skills, written and oral communication as well as organizational and attention to detail

• Demonstrated ability to work independently and cooperatively as part of a team

YOUNG CANADA WORKS BUILDING CAREERS IN HERITAGE GRANT ELIGIBILITY CRITERIA:

You are eligible if you:

• are a Canadian citizen or a permanent resident or have refugee status in Canada (non-Canadian students holding temporary work visas or awaiting permanent status are not eligible);

• are legally entitled to work in Canada;

• will be between 16 and 30 years of age at the start of employment;

• are willing to commit to the full duration of the work assignment;

• will not have another full-time job (over 30 hours a week) while employed with the program;

• are an unemployed or underemployed college or university graduate, that is, not employed full-time;

• are a recent graduate who has graduated from college or university within the last 24 months at the start of employment;

• are not receiving Employment Insurance (EI) benefits while employed with the program; and

• have not previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace. The incumbent will be required to provide a recent Criminal Record and Judicial Matters Check (dated within the last 12 months).

The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified.

Please be aware the selection process may involve any of interviews, test, and presentations or any combination thereof.

Job Posting – Internal/External
 
Would you like to play a meaningful role with North America’s leading classical repertory theatre? At the Stratford Festival, we attract the world’s finest talent, offering a unique experience for staff, artists and actors alike. If you would like to be a part of this exciting organization, we are looking for someone to fill the role of: 

Archives Director

 
This position reports to the Administrative Director and leads the activities of the Stratford Festival Archives.
 
Responsibilities:

• Direct and oversee the operation of the Archives by organizing and maintaining the archival collection according to professional archival standards, to serve both internal and external stakeholders, including artists and industry professionals, academic researchers, publishers, and students

• Oversee the further development of the Festival’s digital archives through ongoing digitization of the Festival’s collection and expansion of the online catalogue

• Support the Festival’s educational and audience engagement programming by leading and/or participating in talks, lectures, and workshops, in close collaboration with Education  • Support the theatre season’s activities by developing themed exhibits and supporting public tours of the archives • Maintain and review  policies and procedures for the acquisition, preservation, and deaccessioning of the archival collection 

• Proactively work with internal constituents on an annual basis to acquire appropriate materials to be housed within the archival collection including items from the productions, technical information, promotional materials, administrative files, HD films, etc.

• Assess and evaluate new potential donations and undertake financial valuation of material for the purposes of issuing tax receipts  • Identify opportunities for archival project funding and oversee project implementation to enhance the archives and its activities

• Plan and monitor the departmental budget and manage all archives staff and volunteers 

• Provide support in the form of research and/or fact checking to other internal departments such as Advancement, Production, Publicity, etc. 

• Provide leadership on two long-term projects including the development of an organization-wide digital asset management system, and planning for a physical expansion of the collection space.

 
Qualifications:

• Post-graduate degree in archives and/or museum collection management, or equivalent

• Extensive practical experience in archives/museum collections management, digitization, policy development, preservation, and catalogue management

• Experience in managing a high-profile collection with a dual focus on preservation and access that serves a variety of constituents

• Experience in creating and managing a digital archives and online catalogue and in the creation/use of a digital asset management system

• Comfortable delivering workshops and engaging in public speaking 

• Possess a keen interest in theatre, paired with experience in a not for profit environment

 
This full time position is located in Stratford, Ontario.
 
Job Type: Full Time Recognizing that diversity – in our workplace, in our audiences and on our stages – fosters a rich and creative environment; we welcome applicants with disabilities and are committed to accommodating them throughout the recruitment and hiring process. We encourage all qualified applicants to submit a résumé and cover letter in a single PDF by October 18, 2019 to:
 
Human Resources E-mail: resumes@stratfordfestival.ca Subject: Archives Director 

There is an opening for a Digital Information Strategies (DIS) Archivist (ARCH 24) within the BC Government's Government Records Service, posted as temporary with end date June 30, 2021, with a provision that the position may be extended and/or made permanent upon mutual agreement.

Here is the link to the posting:  https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/63798

Reporting to the Team Lead, Digital Information Strategies, this position resides within Archival & Records Initiatives, in GRS. 

This opportunity now closes at 11 pm PST September 20th, 2019.

The University of Victoria Libraries in Victoria, B.C., Canada invites applications for a Metadata Librarian.

This is a Regular, Full Time Librarian Appointment Description The Metadata Librarian provides leadership and support for the description of print, digital, and archival research collections. The Metadata Librarian employs various library and archival metadata schema and vocabularies. Where appropriate, she/he will apply linked data principles and standards to allow UVic Libraries to better interoperate with metadata around the world. The Metadata Librarian leads, trains, and manages staff members and others in metadata-related activity and documents and operationalizes metadata best practice. They leverage technological solutions to problems when appropriate.

  *   Create bibliographic and authority metadata for library material in UVic’s Integrated Library System

  *   Create metadata for digital collections and archival resources within various systems

  *   Assist with managing the production of bibliographic, authority, and digital collection metadata

  *   Work with stakeholders to establish metadata and cataloguing policies

  *   Remediate, migrate, and transform metadata in various systems

  *   Establish efficient and sustainable metadata workflows, leveraging appropriate tools, systems, and techniques

  *   Manage projects & provide leadership and training

  *   Assist with UVic Libraries’ application of linked open data principles and standards

  *   Leverage metadata and system expertise to create reports

  *   Provide metadata consultation and support for library and campus projects

  *   Document and communicate decisions related to metadata policy, procedure, and workflow

  *   May undertake liaison and collection duties in an appropriate area of expertise

Reporting

Situated within the Metadata unit of UVic Libraries, the Metadata Librarian reports to the Head of Metadata, who in turn reports to the Associate University Librarian, Learning and Research Resources. Works closely with colleagues across the Libraries.

Qualifications

Required: Master’s degree from an accredited school of library science, or a Master’s or higher degree in another discipline with expertise and excellence in professional practice relevant to the position if the candidate agrees to complete a MLS from an accredited school of library science before the end of the probationary period (or the equivalent combination of education and experience in archival science in the case of an Archivist); knowledge of library and archival standards and principles; knowledge of metadata standards and vocabularies; demonstrated ability to leverage technology to solve problems; demonstrated ability to manage projects; superior written and spoken communication skills.

Desirable Qualifications: experience working in a digital asset management system; experience working in an Integrated Library System or Library Services Platform; experience remediating large sets of metadata; experience with linked open data standards, systems and formats; reading proficiency in a language/s other than English.

FOR A FULL POSITION DESCRIPTION SEE: https://www.uvic.ca/library/use/info/jobs/index.php

Salary and Benefits

Salary will be commensurate with qualifications and experience. A comprehensive benefits package is provided.

Faculty and Librarians at the University of Victoria are governed by the provisions of the Collective Agreement Collective Agreement<https://www.uvic.ca/vpacademic/assets/docs/Collective%20Agreement.pdf>. Members are represented by the University of Victoria Faculty Association (www.uvicfa.ca<http://www.uvicfa.ca). Standards of performance are assessed as set out in the Evaluation Policy for Librarians.

The University of Victoria

The University of Victoria is consistently ranked in the top tier of Canada’s research-intensive universities. Vital impact drives the UVic sense of purpose. As an internationally renowned teaching and research hub, we tackle essential issues that matter to people, places and the planet. Situated in the Pacific Rim, our location breeds a profound passion for exploration. Defined by its edges, this extraordinary environment inspires us to defy boundaries, discover, and innovate in exciting ways. It’s different here, naturally and by design. We live, learn, work and explore on the edge of what’s next—for our planet and its peoples. Our commitment to research-inspired dynamic learning and vital impact make this Canada’s most extraordinary environment for discovery and innovation. Experience the edge of possibilities for yourself.

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity<https://www.uvic.ca/equity/employment-equity/statement/index.php#statement>. Read our full equity statement here: www.uvic.ca/equitystatement<http://www.uvic.ca/equitystatement>.

Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact Faculty Relations and Academic Administration in the Office of the VP Academic and Provost at FRrecruit@uvic.ca. Any personal information provided will be maintained in confidence.

All qualified candidates are encouraged to apply; in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority. Please indicate in your application package if you are a Canadian citizen or permanent resident.

Please submit a cover letter, CV, and names of three (3) references by the end of the day, Tuesday, September 24, 2019 to:Jonathan Bengtson, University Librarian, University of Victoria Libraries ulo@uvic.ca. We thank all applicants in advance for their interest, however only those under consideration will be contacted.

Closes: 24 September, 2019

Closes on Friday, September 13, 2019

Law Society of Ontario

Toronto, ON

The Corporate Records & Archives Department of the Law Society of Ontario has a part-time position available for the fall (up to 14 hours a week). Term From October 7, 2019 to December 31, 2019 (Part-Time, Maximum of 217 hours): https://careersen-lsuc.icims.com/jobs/1807/archival-project-assistant%2c-corporate-records-and-archives%2c-great-library%2c-professional-development-%26-competence—from-october-7%2c-2019-to-december-31%2c-2019/job

Library and Archives Canada - Archives Branch 

Gatineau (Québec) 
EC-05 
$81,858 to $94,219

For further information on the organization, please visit Library and Archives Canada

For more information visit: https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1800?poster=1350515

Temporary Appointment Opportunity - Digital Information Strategies Archivist for BC Government - To June 30, 2020

Please consider applying for the exciting temporary job opportunity described below, with end date June 30, 2021.  View it and apply online by visiting this link: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/63798 

This Opportunity closes at 11 pm PST September 13th, 2019.