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  • 26 Feb 2024 3:54 PM | Anonymous member (Administrator)

    Clerk, Records Management (1390), Concordia University, Montreal, QC

    Location: Sir George Williams Campus, Concordia University, Montreal, QC
    Compensation: $25.00 - $29.79 per hour, full time
    Union/Association/HR Policy: CUSSU

    Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

    Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

    As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

    Description and Duties:

    Reporting to the the Director, University Secretariat with a dotted line to the University Archivist, the incumbent is responsible for supporting members of the office of the University Secretariat with their paper and electronic filing needs.

    Primary Responsibilities:

    • Analyze hard-copy and electronic documents received or generated by members of the office of the University Secretariat for filing, retention and destruction purposes.
    • Sort, classify and organize hard-copy and electronic documents following the Records Classification and Retention Plan (RCRP).  
    • File current and backlog documents (hard-copy and electronic) according to the RCRP. Open and close hard-copy and electronic files as required.  
    • Enter all data into the document management software.  Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
    • Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
    • Liaise with the Records Management and Archives unit to remain current on institutional records management development, priorities and standards.
    • Digitize hard-copy of document for retention purposes in accordance with the highest records management standards.
    • Perform other duties in support of the unit.


    • Attestation of Collegial Studies (ACS) in Office systems or in a field relevant to the primary responsibilities, with 2 to 4 years of pertinent work experience.
    • Good knowledge (Level 4) of spoken and written English and French to analyze and accurately summarize documents of varied complexity to communicate with clients and consultants and to respond with sensitivity to queries.
    • Good knowledge (Intermediate level) of Word and Excel.
    • Very good organizational and interpersonal skills; ability to work independently and in a team environment.
    • Service and solution oriented individual with initiative and resourcefulness using courtesy, sound judgment, and possessing a positive and professional attitude with end-users.
    • Ability to work with a high degree of accuracy and discretion.
    • Physical ability to lift and carry several times a week a wide range of documents without assistance up to 23 kg (50 lbs.).

    Additional Information:

    Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

    Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

    IMPORTANT: The language and computer skills of short-listed candidates will be tested.

    Territorial Acknowledgement
    Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

    Employment Equity
    Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

    Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence,

    Immigration Status
    All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.

    How to apply:

    Apply Online 
    Requisition ID 1390 - Posted 02/22/2024 - Sir George Williams (Downtown) - CUSSU - Full-Time
    Position Number: 50020155 / C5669
    NOTE: This posting represents a one year full-time contract.

    Posting deadline: March 7, 2024

  • 20 Feb 2024 3:45 PM | Anonymous member (Administrator)

    Archivist, Toronto Cricket Skating and Curling Club, Toronto, ON

    Location: 141 Wilson Ave, Toronto, ON
    Compensation: $32.00/hr

    As a family-oriented private Club, our mission is to be a delivering exceptional experiences, inspired by our warm and welcoming culture to our members. Our vision is to be the private athletic and social club of choice in Toronto. We value Sportsmanship and Camaraderie, Heritage and Respect, Excellence and Innovation, Wellness and Fun. Located in North Toronto, the club consists of over 4,000 members, with a strong presence in both the local and international social and sporting community.

    Description and Duties    
    Archival Maintenance and Preservation:

    • Collects, inventories, and stores key documents, publications, promotional materials, artifacts, and trophies.
    • Makes archived items readily available to the membership, including through an online request form.
    • Introduces a digital archives process to the Club.
    • Assists the Heritage committee and other members of the Club in identifying items for display to promote the Club's heritage.
    • Ensures artifacts and all written materials are maintained according to acceptable Archival standards.
    • Authenticates and appraises historical documents and archival materials.
    • Ensures the Club's archival collections are maintained according to acceptable preservation standards.
    • Advises on policy issues relevant to the heritage mandate.
    • Tracks and maintains a database inventory of trophies, art, artifacts, and ensures these inventories are accessible by the appropriate/relevant members.
    • Manages access and distribution of archived items so appropriate/relevant members can sign out items.
    • Provides general support for other Club departments as required, for inter-related tasks and administrative cover-off.
    • Attends Heritage Committee meetings, prepares notes, and takes minutes.
    • Prepares and tracks the annual Heritage Committee budget and expenditures.
    • May be required to conduct research and compile data.
    • Maintains member confidence and protects Club operations by keeping information confidential.

    Collection Management:

    • Organizes and classifies archival records.
    • Collects relevant media material related to members and events held at the Club.
    • Maintains and updates collection inventories.

    Operational and Communications Support:

    • Assists the Heritage Committee as an active participant on the Committee by attending meetings, preparing notes, and taking minutes.
    • Supports the communication of archived items to the membership.
    • Ensures the Heritage section of the website is kept up to date.
    • Maintains established and positive relationships between Archives and other areas of the Club.
    • Performs mandatory document retention tasks as assigned by Management.
    • Assists and advises Club and Heritage Committee members in researching topics relevant to the membership.
    • Supports the promotion of the Club's heritage by organizing special projects that celebrate Club milestones.
    • Assists in budgeting.

    Maintain and update the collection inventories, including:

    AMM Reports, Board and Standing Committee Minutes, House Rules, general by-laws, fee schedules, membership rosters, trophy database, trophy histories, Wall of Fame, Archival Artifacts Logbook and Storage Manual including donations, art and non-archival artifacts, picture database


    • Minimum of three (3)  years of prior experience and/or exposure in archival studies or related fields.
    • Post-secondary education in Archival studies, Information studies, Canadian history, or a related discipline.
    • Strong attention to detail and organizational skills for maintaining accurate inventories and records.
    • Ability to conduct thorough research and compile relevant data.
    • Proficiency in authentication and appraisal of historical documents.

    Additional Information    

    We are currently looking for an Archivist join our team to provide essential support to the Director of Marketing, Communications, and Membership. In this position, you will be responsible for meticulously managing the Club's archival collections, adhering to established archival procedures and standards. With expertise contributing to the preservation and organization of our historical materials, ensuring accessibility for research and educational purposes.

    How to Apply    

    Please apply online.
    We appreciate all those who apply for the position; however, only candidates who meet the required qualifications will be contacted for further consideration.
    Application Webpage
    Application Deadline: March 10, 2024

  • 16 Feb 2024 1:37 PM | Anonymous member (Administrator)

    Archivist (Records Advisor), NorQuest College, Edmonton, AB

    Location: Edmonton, Alberta
    Compensation: $67,798.00 - $88,037.00/ year. This is a full-time permanent position with immediate access to our great pension and benefit programs.
    Located on traditional lands referred to as Treaty 6 territory, we serve 12,573 full-time and part-time credit students, and 7,894 non-credit or continuing education students, including assessment examinations. As a regional steward, we provide access to adult education in Edmonton and Wetaskiwin. NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution's work in decolonization, reconciliation, and Indigenization.  

    Description and Duties    


    NorQuesters are difference makers and we're searching for someone dedicated to finding ways forward and to be dependable to join our Information, Risk and Compliance team as an Archivist (Records Advisor).

    Reporting to the Policy and Information Management Manager, the Archivist will work to improve the records and information management program at the college.

    The Archivist will appraise, acquire, accession, arrange, describe, preserve, and facilitate access to records, both physical and digital, and other artifacts held by NorQuest College. This will include the permanent records collection as well as providing insight into and assisting with archival selection for other records holdings. The Archivist will respond to research and reference inquiries from stakeholders. They will also contribute to the development and operations required of a long-term digital and physical archive program supporting materials of enduring value. The Archivist will assist with the development of the Archives and the Archival program, including policies and procedures and training materials.

    How You Will Make A Difference:

    • Develop an Archival Policy and/or Framework (physical and digital).
    • Research and develop archival gifting procedures and documents, including copyright issues in the Archive.
    • Review, appraise, accession, and, where appropriate, deaccession archival materials to build and develop an archival collection representing the history of NorQuest College.
    • Authenticate documents and records and research the origins and significance of archival materials.
    • Organize non-current archives and develop cataloguing and retrieval systems to allow access to archival materials.
    • Assist with searches, inquiries, and retrieval of material from the permanent collection.
    • Develop policies and procedures for archival management and assist with the development and maintenance of the records retention schedule.
    • Identify opportunities for improvement, leveraging electronic document management applications.
    • Communicate, advise on, and enable procedures for physical records transfers and dispositions.
    • Assist with the development of physical preservation practices at the college by advising on the use of (and assisting with the procurement of) preservation, cold storage, map cabinets, etc.


    • Masters Degree in Information Studies, Library Studies, Archival Studies, or a relevant discipline is required.
    • Membership to and current standing with a professional association, either ACA, ASA, ARMA, or AIIM is required.
    • Minimum of three years of progressively responsible experience working in a records management and/or archival environment, preferably with experience in a new archive.
    • Knowledge in records classification structures and retention scheduling
    • Knowledge of records management and associated technologies, including for digital records.
    • Knowledge and recent experience with relevant archival practices.
    • Functional business analysis skills.
    • Strong organizational, research and investigative skills.
    • Proficient problem solving and project management skills.

    Additional Information:    

    We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers - we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.  

    NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

    NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution's work in decolonization, reconciliation, and Indigenization.  
    How to Apply    
    Please visit our Careers at NorQuest website to see the full posting and to apply.
    Application Webpage
    Application Deadline: February 28, 2024 at 11:59 PM MST


  • 14 Feb 2024 1:49 PM | Anonymous member (Administrator)

    Coordinator - Regional Medical Archives (M-2324-0019), Cree Board of Health and Social Services of James Bay, Chisasibi, QC

    Location: Chisasibi, Quebec
    Compensation: $74,481- $96,826

    The CBHSSJB applies an equal access employment program and invites Indigenous peoples, visible minorities, ethnic minorities, women and people with disabilities to apply. In accordance with various sections of the James Bay and Northern Quebec Agreement (JBNQA), the organization has the objective of staffing all of its positions with qualified and competent beneficiaries of the JBNQA.

    Description and Duties    
    Cree Board Of Health And Social Services Of James Bay

    • Community : Eeyou Istchee communities (includes all communities/ excludes Montreal, Val-d'Or and Chibougamau))
    • Reference number : CCAD-24-1024
    • Position Number : 0167
    • Job Location : Eeyou Istchee communities (includes all communities Whapmagoostui, Chisasibi, Wemindji, Eastmain, Nemaska, Waswanipi, Ouje-Bougoumou, Waskaganish, Mistissini/ exclude Mtl, V-DO and Chib.)
    • Job Status : Permanent- Full time
    • Work Shifts : Day
    • Salary Scale : $74,481- $96,826
    • Job Category : Clinical Operations (Director, Coordinator, Department Head, Unit Manager, Senior Consultant, etc.)
    • Posting End Date : 2024-02-28

    Summary of the Position

    Under the direction of the Director of Medical Services and Affairs (DMAS), the incumbent has the responsibility for managing all information in the client file including, but not limited to medical, psycho-social, youth protection, etc. for the CBHSSJB, and assumes responsibility for management of all regional resources and activities related to the Regional Medical Archives of the CBHSSJB in all facilities and mission of the CBHSSJB, and all 9 communities of Eeyou Istchee.

    More specifically, the incumbent is responsible for the adequate and optimal management activities related the medical records management to assume the management of medical and hospital information statistics, analysis, evaluation, accessibility, transmission, confidentiality, conservation and security. The Coordinator of Regional Medical Archives has the mandate to standardize the services offered, work internal processes and working tools appealing the best practices following the legislation, norms and active standard.

    In close collaboration with the Director of Medical Services and Affairs, and the all Directors of Professional Services and Quality Assurance (DPSQA), the incumbent will be called upon to provide guidance and advise on the qualitative management of information on users.

    In addition, the incumbent will collaborate in activities related to the definition and implementation of clinical information systems (CIS) and participate in the definition, planning and development of unit programs, policies and protocols, other programs, evaluation and performance of quality assurance functions.

    Specific Functions

    The incumbent is responsible for the adequate and optimal management activities related the medical records management to assume the management of medical and hospital information statistics, analysis, evaluation, accessibility, transmission, confidentiality, conservation and security.

    The Coordinator of Regional Medical Archives has the mandate to standardize the services offered, work internal processes and working tools appealing the best practices following the legislation, norms and active standard.

    Furthermore, the incumbent is an active collaborator with all the clinical electronic archives. More specifically:

    • Plan, organize and evaluate the activities of the Regional Archives Service for the entire CCSSSBJ.
    • Ensure adequate and optimal management of activities relating to the management of files, the processing and coding of medico-administrative data, as well as the management of operating systems supporting these activities.
    • Collaborate with the Hospital Director and the Director of Medical Services and Affairs in the assurance of planning, budget planning, coordination, accountability, quality assurance and evaluation.
    • Ensure operational management (access, direction, accountability, planning, organization, coordination, implementation, control, supervision and reporting) and participate in the management of human, financial, material and information resources for all services provided, in collaboration with functional program staff/managers.
    • Standardize all practices and protocols for the services under its responsibility.
    • Collaborate in the implementation of processes allowing the computerization of the file and the implementation of clinical information systems (CIS).
    • Ensure the optimization of processes in the archives sector and ensure sound change management with all partners involved.
    • Know and put into practice the confidentiality rules of the institution by taking the necessary measures to protect the integrity, confidentiality and security of users' personal information.
    • Develop, implement and update service policies and procedures.
    • Ensure links between the various departments and the organization's partners.
    • Ensure a healthy work environment in its departments (mobilization, leadership) and the development of human resources skills.

    Education and experience:

    • University degree in medical archives and/or in a discipline relevant to the position;
    • A diploma as a medical archivist from a school recognized by the competent department and/or a diploma recognized by the Association des gestionnaires de l'information de la santé du Québec or by the College of Medical Archivists of Canada (Association of Medical Archivists of Canada) can also be accepted
    • Five (5) years of relevant experience as a medical archivist;
    • Degree in Management is an asset;
    • Member in good standing of the AGISQ is an asset.

    Knowledge and abilities:

    • Strong knowledge of the MSSS social practice, programs, laws, regulations, RUIS Network, orientations and trends, including CHSSC (formerly CLSC), hospital services, rehabilitation, mental health and dependencies, and public health;
    • Good knowledge and experience in the management of archive services, and service corridors for health care services;
    • Experience with processes induced by the interface of inherent IT applications;
    • Work experience related to the development and/or monitoring of performance indicators for the management and interpretation of dashboard data;
    • Excellent knowledge of current legislation, norms and standards;
    • Knowledge of various laws concerning the management of information of the Health of Quebec, such as Access to Information Act, LSSSS and chapter S-5, Archives Act, Act respecting the legal framework of the information technologies etc.
    • Knowledge of the features of an IPM is an asset;
    • Knowledge of the features of an interface is an asset;
    • Knowledge of coding standards for ICD-10-CA, CCI and ICD-O;
    • Knowledge of the features of an EMR and/or DCI is an asset;
    • Good knowledge of the normative framework of I-CLSC
    • Learning agility of IT software;
    • Good command of Med-Echo system and Microsoft Office suite (Word and Excel) and knowledge of Impromptu (an asset);
    • Knowledge of DSQ, SI-PMI, Crystal-Net applications and a forms management module is an asset;
    • Knowledge of Medipatient ADT and MedIndex, IPMR concept and interface functionality (an asset for future deployment projects);
    • Excellent computer skills MS Office (i.e. Word, Excel, Power Point, etc.);
    • Extensive experience with data analysis, preparation and presentation of data;
    • Strong knowledge of social services related theory, practice, current issues and trends, and program planning, professional standards and acts, clinical supervision, including the development of policies and program manuals;
    • Strong leadership, multidisciplinary team and line management skills;
    • Good record in an appropriate level of professional services or programming line management or leadership, and; human, financial, and information resources management is an asset;
    • Flexibility and ability to adapt to change;
    • Knowledge of, or ability to grasp the issues and context that relate to First Nation professional services programming;
    • Ability to apply Eeyou (Cree) culture, values, traditions and teachings into programs and services;
    • Knowledge of Cree culture, communities and language is an asset;
    • Excellent critical thinking, decision-making, planning and organizational skills as applied to professional practice planning and implementation;
    • Results-oriented, autonomous, flexible, and ability to multi-task;
    • Excellent interpersonal communication, leadership and teamwork skills;
    • Excellent communication skills, both written and presentation;
    • Ability to effectively collaborate with all colleagues, as a team member and team leader;
    • Ability in administrative and statistical computer applications, and management information systems.


    • Fluent in English and French;
    • Ability to read government documents in French;
    • Fluency in Cree is a strong asset.


    • Willing to travel extensively and participate in required training.

    Comments :

    We thank all those who apply, but we will communicate only with those selected for a selection process.

    The CBHSSJB applies an equal access employment program and invites Indigenous peoples, visible minorities, ethnic minorities, women and people with disabilities to apply. In accordance with various sections of the James Bay and Northern Quebec Agreement (JBNQA), the organization has the objective of staffing all of its positions with qualified and competent beneficiaries of the JBNQA.

    How to Apply    

    Please apply online.
    Application Webpage.
    Application Deadline: February 28, 2024
    Job poster

  • 13 Feb 2024 11:15 AM | Anonymous member (Administrator)

    University Archivist, McMaster University, Hamilton, ON

    Location: Hamilton, ON
    Compensation: $67,255.99 - $99,221.08; or $72,860.83 - $110,135.06 depending on level

    McMaster University houses one of North America's leading academic research libraries. The system is comprised of four physical locations: Mills Memorial Library (humanities and social sciences); H.G. Thode Library (science and engineering); Innis Library (business) and the Bertrand Russell Archives. The University Library is home to the world-renowned William Ready Division of Archives and Research Collections as well the Lewis & Ruth Sherman Centre for Digital Scholarship.

    The University Library aims high, aspiring as it does to be a catalyst of intellectual activity for the University and its many diverse communities. Through its many programs, the University Library supports the University's research and teaching mission by advancing knowledge and discovery, inspiring creativity and building community. The Library delivers innovative and inclusive services, welcoming spaces and exemplary collections to accelerate research, enhance learning and improve the user experience.

    The University Library employs approximately 100 permanent FTE as well as 80 student assistants, post-doctoral fellows, interns and co-op students. The University Library maintains a budget of approximately $24M/year, with $12M committed to the purchase of information resources.

    Description and Duties:

    • Job Title: University Archivist
    • Job ID: 60094
    • Location: Central Campus
    • Open Date: 01/25/2024
    • Close Date: 02/19/2024
    • Job Type: 24-month Contractually Limited Appointment
    • Employee Group: McMaster University Academic Librarians Association
    • Salary Grade/Band: Level 2 or 3
    • Salary Range: $67,255.99 - $99,221.08; or $72,860.83 - $110,135.06
    • Hours per Week: 35
    • Education Level: Master's Degree

    Job Description:

    McMaster University Library is seeking a knowledgeable and collaborative archivist to join the Distinctive Collections Division.

    The University Archivist will develop foundational resources for the establishment of a university archives program. Working closely with the Associate University Librarian for Distinctive Collections, the Health Sciences Library Archivist, and the Privacy & Records Management Specialist in the University Secretariat, they will draft policies, procedures, and guidelines for a university archives program for discussion and approval. The incumbent will participate in meetings and outreach with McMaster University departments and offices in support of this work.  

    As policy and other documents take shape, the incumbent will, with support from the Libraries and the University Secretariat, collaborate with the Privacy & Records Management Specialist to identify potential archival records in the possession of McMaster departments and offices, giving attention to at-risk or high-priority records that may require more immediate action. As time allows following the approval of draft documents, transfer of such records may begin as proof-of-concept for the policies and procedures developed in the earlier stages of work, with the incumbent completing the necessary transfer processes and archival arrangement and description. Policies and procedures may be edited or refined based upon this experience.

    The successful candidate will:

    • Work collaboratively on the development of policies, practices, and guidelines related to university archives. Review and incorporate relevant McMaster University polices. Collaborate with the University Secretariat, University Library, and Health Sciences Library to integrate university archives with broader university records management practices. Investigate and identify best practices in use by other Canadian university archives to inform this development.
    • Draft a proposed mandate for the University Archives and a University Archives Collection Policy outlining the anticipated scope of the collection for approval by University leaders and leadership in the Libraries, ensuring that the Collection Policy is aligned with broader university records policies. As needed, based on the mandate and Collection Policy, draft appraisal guidelines for related non-university records (e.g., personal archives of faculty or alumni, records of student organizations, etc.).
    • Develop processes and procedures for transferring archival records in all formats from departments and offices to the university archives, the management of university records in the archives, institutional and research access to archived university records, and anticipated preservation needs. Develop necessary documentation to record the transfer of records to archival control. Investigate and identify best practices in use by other Canadian university archives to inform this development.
    • Collaborate with the Privacy & Records Management Specialist to identify potential archival records in the possession of McMaster departments and offices, giving attention to at-risk or high-priority records that may require more immediate action.
    • Arrange and describe university records transferred to archival control to provide institutional and research access, as time allows. Support access to university records as needed by responding to reference requests for records that are in the custody of the archives.
    • Collaborate with existing repositories, such as the Health Sciences Archives and the William Ready Division of Archives and Research Collections, to leverage existing expertise and university resources. Establish relationships with other potential campus partners.
    • Contribute to the development of a business case and/or other planning documents for an ongoing university archives program.

    This is a full time, 24-month contractually-limited appointment reporting to the Associate University Librarian, Distinctive Collections. Normally scheduled weekly hours will be Monday - Friday, 9:00am - 5:00pm (35 hours/week).

    The successful candidate must have the following:

    • A Master's degree from an ALA-accredited school of library and information science or its equivalent.
    • Three or more years of experience working with organizational or corporate records.
    • Knowledge of archival principles and practices in arrangement, description, preservation, and provision of access to archival records in an organizational setting.
    • Understanding of the role of records management and its connections to organizational records and archives.
    • Strong written and verbal communication skills.

    Additional qualifications that may be beneficial include:

    • Demonstrated ability to work in a team environment.
    • Previous experience in a higher education environment.

    Additional Information    

    It is anticipated that the appointment will be made at the rank of Librarian II or III, with an annual salary range of $67,255.99 - $99,221.08; or $72,860.83 - $110,135.06 respectively. This position is included in the McMaster University Academic Librarians' Association bargaining unit. Salary and rank will be commensurate with qualifications and experience. The position includes a competitive and comprehensive benefit package. The full Position Responsibility Statement is available from the Library Human Resources Office. Further information about the University Library is available at

    Additional Information:

    McMaster University Library expects librarians to be active and engaged with the broader library and research community through both professional service and professional or scholarly activity as defined in Article 3 of the MUALA Collective Agreement.

    Qualified persons who wish to be considered for this opportunity should submit their curriculum vitae with a covering letter. The estimated start date for this position is April 15, 2024.

    What you can Expect from Working at McMaster:

    As one of Canada's most research-intensive universities, working at McMaster University is an opportunity to be involved in a thriving community comprised of internationally renowned professionals and research institutes.

    McMaster University is principally sited on an attractive campus in west Hamilton, adjacent to residential neighbourhoods and the Royal Botanical Gardens' Cootes Paradise wetland and trails. It is possible to live within easy walking or cycling distance of the campus, with easy pedestrian-safe transportation on the nearby rail-trail.

    Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total rewards packages vary by employee group but include:

    • Employer-paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance
    • Pension or Group RRSP matching plan (eligibility varies by employee group)
    • Training, coaching and professional development opportunities
    • Employee tuition assistance for development and education
    • Opportunities to be a part of an academic environment working alongside professionals who share a passion for learning
    • Progressive paid annual vacation plan

    Please see Total Rewards Overview for MUALA for more Information.

    Employment Equity Statement:

    • McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.
    • The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
    • The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
    • As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

    Job applicants requiring accommodation to participate in the hiring process should contact:

    • Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
    • Faculty of Health Sciences HR Office at ext. 22207, or
    • School of Graduate Studies at ext. 23679

    to communicate accommodation needs.

    Hybrid Work Language:

    To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

    How to Apply    
    To apply for this job, please submit your application online.

    Link for External applicants.
    If you are a current employee of our organization please use this link instead.
    Application Webpage
    Application Deadline: February 19, 2024 at 11:59pm


  • 7 Feb 2024 4:10 PM | Anonymous member (Administrator)

    Analyste en gestion documentaire, Centre de services scolaire des Découvreurs, Québec, QC

    Location: Ville de Québec (Québec), Canada
    Compensation: Salaire de 26,66 $ à 45,70 $ l'heure selon les qualifications (échelle sujette à révision en fonction du renouvellement de la convention collective actuellement en négociation nationale).

    Le Centre de services scolaire des Découvreurs maintient des standards de qualité et d'excellence à l'égard de l'enseignement et de l'apprentissage en offrant des services d'enseignement au primaire, au secondaire, à la formation professionnelle ainsi qu'à l'éducation des adultes. Nous travaillons tous ensemble dans un but commun en mettant de l'avant quatre valeurs essentielles à nos yeux : dépassement, collaboration, bienveillance et équité.

    Description and Duties    

    Sous l'autorité de la direction du Service du secrétariat général et des communications, et en collaboration avec les différents services, le titulaire du poste assure la mise en place des politiques et outils reconnus en vue d'une gestion intégrée, saine et efficace des archives et documents institutionnels.

    Plus précisément:

    • Proposer et mettre en application les politiques, les règles, les normes et les procédures en matière de gestion documentaire (sur papier et support électronique), selon les exigences décrites dans la Loi sur les Archives, et autres lois pertinentes, le cas échéant;
    • Assurer la création, le maintien et la mise à jour des principaux outils en gestion documentaire, dont le calendrier de conservation et le plan de classification;
    • Assurer la coordination de la classification, de l'indexation, du classement, de la conservation, du versement et de la destruction des documents, s'il y a lieu, selon le calendrier de conservation;
    • Superviser le personnel dans l'utilisation de logiciels de gestion documentaire et dans l'application des outils de gestion documentaire et des normes et procédures préétablies ;
    • Dispenser de la formation auprès du personnel;
    • Organiser l'aménagement d'espaces administratifs de rangement des documents et des dossiers;
    • Organiser et maintenir les dépôts de documents semi-actifs et à conservation permanente, traiter les boîtes de documents à archiver et à détruire, et procéder à la destruction des documents conformément aux règles de conservation établies en tenant compte des lois et des règlements en vigueur ;
    • Participer à la définition des stratégies de déploiement et de gestion du changement en lien avec la gestion des documents et des archives;
    • Développer et tenir à jour des outils de recherche destinés à faciliter la consultation des archives;
    • Assurer une veille informationnelle sur l'évolution des pratiques archivistiques et sur le cadre légal entourant ses fonctions. S'assurer de mettre à jour les outils disponibles afin de refléter les meilleures pratiques de gestion documentaire et archivistique. À cet effet, établir et entretenir des relations avec des homologues et participer à différentes activités;
    • Tenir à jour des données liées à ses activités et aux inventaires archivistiques permettant de produire des statistiques pour son secteur de travail;
    • Participer aux comités afin d'assurer l'uniformité des outils et processus au sein de l'organisation;
    • En collaboration avec la Direction des technologies de l'information et la personne responsable de la protection des renseignements personnels, participer à la conception de la structure de l'environnement de collaboration Microsoft SharePoint, des mécanismes de sécurité à mettre en place et d'une gestion pérenne et conforme de tous les espaces de stockage de documents.


    Posséder un diplôme universitaire de premier cycle (Baccalauréat) dans un champ de spécialisation approprié, incluant notamment un certificat en archivistique ou en gestion documentaire ou l'équivalent et détenir 3 années d'expérience pertinente en lien avec les activités de gestion des documents (supports numériques et papier) ainsi que la gestion des archives.  


    Posséder un diplôme universitaire de premier cycle (Baccalauréat) dans un champ de spécialisation approprié et un diplôme d'études collégiales (DEC) en technique de la documentation et détenir 8 années d'expérience pertinente en lien avec les activités de gestion des documents (supports numériques et papier) ainsi que la gestion des archives.

    • Être membre de l'Association des archivistes du Québec ou tout autre association ou regroupement professionnel reconnu serait un atout.
    • Détenir une expérience de travail dans le réseau scolaire serait un atout.

    Compétences demandées:

    Posséder une très bonne connaissance :

    • Des lois et normes applicables en matière de gestion des documents, incluant le respect des règles d'éthique relatives à la gestion de dossiers confidentiels;
    • De la gestion documentaire électronique et des archives;
    • Des outils de gestion, de traitement et de diffusion des archives;
    • Des enjeux de la gestion des archives;
    • Du milieu archivistique québécois (associations, organisations, etc.).
    • Excellente maîtrise de la langue française, parlée et écrite;
    • Habiletés dans les relations interpersonnelles, dans les communications orales et écrites et à vulgariser le langage technique;
    • Fortes habiletés pour la résolution de problèmes, esprit d'analyse et capacité de synthèse;
    • Innovation et créativité dans la recherche de solutions; 
    • Autonomie et capacité à travailler en équipe et avec un minimum de supervision;
    • Minutie, précision et souci du détail;
    • Aptitude à fournir des efforts physiques.

    Vos conditions

    • Un poste régulier à temps plein;
    • Entrée en fonction dès que possible;
    • Salaire de 26,66 $ à 45,70 $ l'heure selon les qualifications (échelle sujette à révision en fonction du renouvellement de la convention collective actuellement en négociation nationale).

    Vos avantages

    • 20 jours de vacances payées par année;
    • 18 jours de congés fériés offerts, dont 10 jours les vacances de Noël;
    • Régime de retraite à prestations déterminées;
    • Assurances collectives et avantages sociaux concurrentiels;
    • Programme de santé et mieux-être pour vous et votre famille;
    • Télémédecine;
    • Lieu d'emploi situé en plein cœur de Sainte-Foy et à proximité de différents services; 
    • Formation et développement des compétence

    How to Apply    

    Soumettre votre candidature par l'entremise du site web
    Application Deadline: 21 fevrier 2024 (February 21, 2024)


  • 7 Feb 2024 9:50 AM | Anonymous member (Administrator)

    Archivist, Shingwauk Kinoomaage Gamig (Shingwauk Teaching Lodge), Garden River, ON

    Location: Sault Ste Marie, ON
    Compensation: $95,000 - 106,869

    Position Summary:

    The Archivist is responsible for establishing, growing, and making accessible Shingwauk Kinoomaage Gamig’s archival collections, which comprise Indigenous created archives, records, and oral histories in all formats and private archives from researchers of Indigenous issues, with thematic emphases on leadership, governance, treaties, community development, education, and resource management. Of note, the Archivist will manage the development of the “National Chiefs Library,” the archives of the Assembly of First Nations and its predecessor, the National Indian Brotherhood in accordance with Assembly of First Nations Resolution 21/2018.  The core idea of the National Chiefs library to create the official repository for First Nations-created and First Nations-related research and scholarship information across the country.

    The Archivist also manages and develops a reference library collection to support research and use of the archives, as well as a gallery space for exhibitions in collaboration with other staff and partners. The Archivist works with Shingwauk Kinoomaage Gamig’s staff, faculty, students, and partners to integrate the use of the collections into the institution’s academic curricula and research.

    The Archivist is responsible for the operations of the archives and supporting reference library and gallery at Shingwauk Kinoomaage Gamig, a post-secondary Indigenous Institutes in Ontario recognized in regulation under the Indigenous Institutes Act, 2017. Indigenous Institutes are Indigenous governed and operated institutions that provide opportunities for students to start and complete post-secondary education credentials in a flexible, personalized and culturally responsive learning environment.

    Description and Duties:


    • Develops policies, procedures, and supporting documentation in collaboration with Shingwauk Kinoomaage Gamig leadership governing the acquisitions and stewardship of records preserved and made accessible, as well as the public services that wrap around the collections in alignment with Shingwauk Kinoomaage Gamig’s vision and objectives.
    • Develops and presents annual goals and budget to the senior leadership and board for approval.
    • Develops and maintains relationships with Indigenous communities and stakeholders to define collecting scopes, communicate strategies, and promote use.
    • Develops and maintains relationships with Algoma University’s archivists and librarians and looks for synergies regarding services, collections, and physical and digital infrastructure (e.g., library catalogue, shared archival database, institutional repository for digitized or born digital collections, digital asset management, web archiving, etc.).


    • Appraises and acquires new collections in analog and digital formats and accruals to existing collections according to approved policies and procedures. Works with other staff and donors to ensure properly documented accessions of records and control of holdings, as well as documentation for tax receipting purposes as appropriate.
    • Arranges and describes records applying the principle of respect des fonds by preserving the provenance and original order of records and applying the Rules for Archival Description to the creation of finding aids. Creates metadata, indexes, finding aids, catalogues, or databases to facilitate easy retrieval.
    • Provides public access, reference, and instruction in the reading room, classrooms, offsite, and virtually as appropriate and working alone or in collaboration with faculty, staff, and partners to increase faculty and student awareness and use of the archival holdings in academic programs and research. Assists students, researchers, scholars, communities, and the public in accessing and using archival materials.
    • Leads the technology strategy and implementation of archives and related information systems, advising senior management on needs for accessioning, arrangement and description of collections, digitization workflows and equipment, digital preservation, digital asset management, web archiving, and other related activities.
    • Implements measures to protect records from deterioration, damage, or loss in collaboration with other staff, including climate control, proper storage, and conservation techniques. Ensures on-site archival physical storage and workroom facilities are maintained as appropriate for long-term materials preservation and use. Works to preserve electronic and born-digital materials using proper standards and techniques.

    Library and Gallery

    • May curate/ co-curate/ or host exhibits, create educational programs, and engage in outreach activities to promote awareness and use of archival collections.
    • Develops the reference library to support research in the archival collections.
    • Professional
    • Stays abreast of current trends, industry best practices and develops professional networks to improve department capabilities and outcomes.
    • Stays abreast of scholarship in the field through scholarly and professional literature and participates in professional conferences, workshops, seminars, training, etc.


    • Master’s degree in Archival Studies or a Master’s degree in Library and Information Science from an ALA-accredited institution with a concentration in archival studies preferred. A demonstrated equivalent combination of education and experience will be considered.
    • Minimum five years of experience working in an archival environment; preferably in an academic archive; but strong, relevant experience that aligns closely with the setting at Shingwauk Kinoomaage Gamig of less than five years will be considered.
    • Demonstrated success developing and implementing archival, library, or museum programs focused on both analog and digital item-level assets.
    • Demonstrated success leading the successful development and/or implementation of archival technology systems.
    • Demonstrated success in working alone and in collaboration with other types of staff, faculty, students, volunteers, and communities.
    • Demonstrated ability to train and mentor student assistants, volunteers, and staff preferred.
    • Knowledge of Shingwauk Kinoomaage Gamig’s academic programming, services, philosophy, and policies an asset.
    • Knowledge of Indigenous histories, cultures, and languages (preferably Anishinaabe) and asset.
    • Knowledge of the Baawaating Anishinaabe communities, peoples, and culture, including their leadership and cultural protocols an asset.

    How to Apply:

    Please submit your resume; letter of application and three (3) work related references to the attention of Dianne Roach, Director of Operations to by March 5th 2024, before 4:30pm.

    Preference will be given to Indigenous applicants. Self-Identification is encouraged.

    We wish to express our appreciation to all applicants for their interest, however only candidates selected for interviews will be contacts.

    Application Deadline: March 5, 2024 before 4:30 PM EST.

  • 5 Feb 2024 1:48 PM | Anonymous member (Administrator)

    Director - Archival Services, Provincial Archives of Saskatchewan, Regina, SK

    Location: Regina
    Compensation: $7,755-$10,080 Monthly

    The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available records of significance to the province's history.

    Social Media

    Description and Duties    

    The Provincial Archives of Saskatchewan has an exciting opportunity for a highly motivated and results-oriented leader to manage the Archival Services team as the Director, Archival Services.

    As a member of the Provincial Archives Executive Management team, the Director, Archival Services will report to the Provincial Archivist and will lead employees responsible for reference, outreach, appraisal, acquisition, legislative compliance, access, records processing, preservation, and digitization.


    Typically, the knowledge and competencies required for this position are acquired through the completion of a degree in archival or information studies or a similar course of study, supplemented with significant work and professional development experience in archives and supplemented with learning/experience in public administration and leadership.

    How to Apply    

    If this sounds like you, please visit  to learn more about this exciting opportunity and to apply!
    Application Webpage   

    Application Deadline: February 22, 11:59 PM

  • 5 Feb 2024 12:06 PM | Anonymous member (Administrator)

    Archivist, Royal BC Museum, Victoria, BC

    Location: Victoria, BC
    Compensation: Annual Salary Range: $ 73,855 - $ 84,134

    The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

    The archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

    IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

    The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

    The BC Archives is part of the Archives, Collections and Research division and works closely with peers to ensure the evidence and stories revealed in our documentary heritage are incorporated into Museum programming, exhibits, events and learning.  The BC Archives is the provincial archives, and collectively we acquire, preserve and make publicly accessible the documentary heritage of the province, and provide physical and digital access to collections of historical photographs, documents, sound recordings, film, art, maps and publications.

    Modernization is not confined to revitalizing and improving our physical collections space, the BC Archives is focused on our users and transforming our services to the public, as well as the development of a digitization and digital preservation strategy that will ensure we can continue to preserve and provide access to our collections for centuries to come. BC Archives is working to build strong, respectful relationships with BC communities, address our colonial legacy, and implement the Reconciliation Framework for Canadian Archives. We are committed to reconciliation-based and trauma-informed archival practice.

    Description and Duties    

    Under the direction of the Director of Archives, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access.  The archivist will be focused on the records of religious organizations within the BC Archives collections. They will be supporting crucial efforts to enhance accessibility to these records, particularly those relating to Residential Schools. The archivist will be working with records of a sensitive nature and will benefit from a knowledge of trauma-informed archival practices. The archivist will benefit from experience and knowledge of digitization, processing and description of audio-visual and photographic materials.

    This position manages and coordinates the evaluation, selection and acquisition of records, develops and maintains relevant policies, procedures and standards as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia. As well, this position undertakes original research with the aim of access in a variety of formats and coordinates departmental projects.

    Education and Experience: 

    Masters' degree in Archival Studies or Library & Information Science with a specialty in archives; OR an equivalent combination of related experience, education and/or training.

    Related experience includes:

    • Working in a GLAM institution, a government ministry, or in a community organization, such a cultural centre or Indigenous government office, in a role related to archives, records management, cultural heritage, or traditional knowledge.
    • Two years of experience working in an archival institution in areas such as:
    • appraisal, arrangement and description of archival records in all formats (including electronic)
    • preparation & maintenance of finding aids
    • providing public access to records

    Preference may be given to applicants with:

    • Experience working with audio-visual or photographic records
    • Experience managing projects
    • Experience leading or participating in archives-related programming
    • Experience supervising either staff or volunteers

    Knowledge, Skills and Abilities:

    A sound understanding of archival theory and principles;

    • Of national and international standards for archival arrangement and description.
    • Knowledge of legislation that applies to archival records, such as the Freedom of Information and Protection of Privacy Act, the Information Management Act, the Personal Information Protection Act and the Copyright Act.
    • Proper care and handling of archival materials in all media.
    • Knowledge of the Declaration on the Rights of Indigenous Peoples in BC Act (DRIPA), the First Nations Information Governance Centre's principles of Ownership, Control, Access and Possession (OCAP®), a Reconciliation Framework for Canadian Archives and the Truth and Reconciliation Commission Final Report - Calls to Action.
    • Knowledge of British Columbia's history and geography including Indigenous history and culture is an asset.
    • Excellent written and oral communications skills required
    • Ability to produce finding aids and other access tools in accordance with national and international standards
    • Must apply sound judgement and critical thinking to analyze and resolve complex problems
    • Be able to plan, organize and manage own complex work load
    • Superb organization, attention to detail and problem-solving skills
    • Ability to provide superb customer service skills
    • Must be able to lift up to 18kg (40 pounds)

    Additional Information    

    Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

    An eligibility list may be established for future temporary and/or permanent vacancies.

    How to Apply:

    Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

    Please submit your resume and cover letter in PDF format by Wednesday, February 21st, 2024 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2024 - 03 via email.

    Additional Information:

    This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

    The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact or call #778-405-3452.

    Application Webpage  
    Application Deadline: Wednesday, February 21st, 2024 at 11:59 pm (PST)
    Job poster

  • 31 Jan 2024 2:34 PM | Anonymous member (Administrator)

    Archivist, Squamish Nation, West Vancouver, BC

    Location: West Vancouver, BC
    Compensation: $64,836.00 - $72,529.00

    Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish Aboriginal people who live in the present-day Greater Vancouver area, Gibson's Landing, and Squamish River watershed. The Squamish Nation has occupied and governed the territory since beyond recorded history. The Squamish Nation's culture is rich and resilient. We continue to practice our customs and traditions, which are strongly interconnected with our traditional territory. Together with our lands, our customs and traditions are the foundations of who we are as Skwxwú7mesh.

    As an organization, we provide support to the greater Squamish Nation Community through service. With 12 departments with individual areas of expertise, we ensure Community Members have access to necessary programs and services.

    Description and Duties:

    Working as an integral part of the Ta na wa Ns7éyx̱nitm ta Snew̓iyelh Language and Cultural Affairs Department, reporting directly to Director, Language & Cultural Affairs, The goal of the Archivist is to provide care and management of the Squamish Nation Archives and to evaluate how to implement a records management program. The Archivist will support in processing the backlog in the archival holdings, as well as set a foundation for a functional records management program that will govern how departmental files will be transferred to the Archives for processing and long-term preservation. Ta na wa Ns7éyx̱nitm ta Snew̓íyelh is working towards the preservation of Squamish history, and the Archives is an important aspect of this work. The Archivist will play an integral role in maintaining and preserving access to Squamish history for future generations.

    Qualifications - What You Bring:

    • Combination of education and experience.
    • Professional, adaptable communication style with strong interpersonal skills and the ability to influence others.
    • High level of emotional intelligence, patience and integrity.
    • Ability to meet tight timelines and set their work priorities to do so.
    • Ability to work independently within a defined objective.
    • Maintains composure in high-pressure situations.
    • Able to disseminate complex information to stakeholders in a meaningful way.
    • Resourceful and organized with excellent time management abilities.
    • Able to deliver negative information tactfully and diplomatically when needed. Acts ethically and handles sensitive information with confidentiality.
    • Team-oriented with a positive, approachable attitude.

    How to Apply:
    Application Webpage (URL)   
    Application Deadline: February 20, 2024


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