Records Management Specialist, Land Title and Survey Authority of BC, Victoria, BC

Location: Victoria, BC
Compensation: $37.16 hourly

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire a Records Management Specialist to join our Policy & Legal Services division in Victoria!
 
The Records Management Specialist position is included in the BCGEU bargaining unit (Grid 18). Applications will be accepted until August 13, 2024 till 4pm PST.

Who we are:
 
The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.
 
We offer meaningful work in the public interest. In support of the Province’s 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.
 
We offer an innovative, customer-centric culture. We are not your typical land title registry—we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.
 
We believe in a hybrid of remote and in-office work and know you'll love our office as much as we do! Our employees can work either entirely in the office, or a hybrid of both remote and in-office. Therefore, applicants must currently live in British Columbia or have plans to relocate to British Columbia.
 
The Records and Archives unit exists to support the LTSA’s mission, mandate, and operations, working with subject matter experts across the organization to ensure the efficient, systematic control of  digital and analogue records, produced through operational and administrative functions, throughout their life cycle, from creation or receipt through processing, distribution, maintenance, preservation, and eventual disposal (when applicable). In addition to supporting efficiency and high productivity, the Records and Archives team ensures these systematic controls meet the organization’s legislative and business requirements.

The Records and Archives unit also leads the organization’s Digital Vault program whereby analogue records are digitized to provide increased access for internal teams and external communities. In addition, the LTSA provides direct access to First Nations in consultation with the Vault Records Advisory Committee.

Reporting to the Manager, Records and Archives/Corporate Records Officer, in Victoria, BC, the Records Management Specialist is an energetic, focused, and results oriented individual who is passionate about both digital and analogue records. Aligned with management direction, the Specialist is an organized, self-motivated, and pragmatic problem solver, who is flexible where the situation requires, whether this involves troubleshooting or hands-on work. The Specialist excels at defining clear processes and procedures, planning and organizing easy-to-use, intuitive, information architectures, and is at home with technology and records management platforms like SharePoint and Confluence. They are equally comfortable working with digital and analogue records, using electronic inventories to locate vault records, overseeing digitization projects, and using image management software.

The Records Management Specialist is mature, personable, and collaborative; they understand that records work is conducted in support of operational and administrative productivity and effectiveness, and they take a consultative approach with front-office teams to identify workable solutions that are efficient, intuitive, and effective. They are comfortable learning and using a variety of applications: document creation and collaboration systems; electronic inventory and image management systems; and business process mapping and procedure documentation products.
 
What you'll do:
Records Management:

• Understand relevant legislation (i.e., Land Title Act, LTSA Records Transfer Agreement, etc.) and corporate policies
• Review and update the LTSA’s records classification system and retention schedules
• Review and update the LTSA’s corporate records management policies
• Co-ordinate off-site retrievals/returns and the authorized destruction process for analogue records subject to retention schedules
• In collaboration with the Knowledge Management team, support SharePoint Online sites, providing advice and hands-on work related to information architecture, content capture and file migration, records classification, and search optimization
• Research, develop, and document  records retention and disposition strategies for digital record repositories (i.e., shared drives, email, Teams, M365, etc.)
• Develop, document, and oversee digitization projects: scanning standards; processes; and quality assurance
• Contribute to emergency preparedness, business continuity, and disaster recovery planning for digital records systems
• Maintain user guides for the image management system and create at-a-glance tip sheets for users
• Review, formalize, and document analogue and digital records processes and procedures
• On occasion,  provide support to the Historic Records Advisory Committee
• On occasion, provide coverage for the Archives Specialist
• Perform other duties as required

 
We encourage you to apply if you have:

Education and Experience

• University graduate degree in archival studies (MAS or equivalent)
• Minimum 3 years’ directly related experience
• Experience working with analogue and digital records in a records management and/or archival context
• Experience handling confidential and sensitive matters and dealing with members of the public

Knowledge, Skills and Abilities

• In-depth knowledge of records management and archival theory and best practices
• Passionate about forming projects, developing momentum, and delivering results to deadline
• Advanced time management and organizational skills including the ability to organize, plan, and work independently and with a team
• Ability to map business processes and document procedures
• Ability to write and communicate clearly, including drafting and delivering communication, presentations, and training to both internal and external stakeholders
• Ability to learn digital systems and enter and manage data
• Ability to conduct research and make informed decisions
• Ability to provide research services in-person and online

We are dedicated to transparency in our hiring process. A starting salary of $37.16 hourly (Grid 18, Step 1), is the rate associated with the classification of this position within the collective agreement. We are committed to fostering a safe, respectful, and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

Digital Asset Administrator, City of Calgary, Calgary, AB

Location: Calgary, Alberta
Compensation: $34.33 - 45.94 per hour

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

Description and Duties    

As a Digital Asset Administrator in the Creative Services division, you will manage the digital image/photo and video library which is used by the entire Corporation. You will play a critical role in ensuring that all photographic and video assets are searchable and compliant with intellectual property and Freedom of Information and Protection of Privacy (FOIP) regulations. This position works collaboratively with staff and contractors as well as other City of Calgary clients. Primary duties include:

• Intake and upload new assets (video, photography and other graphic elements such as illustration) to the myimages digital image/photo library.
• Organize and maintain the assets uploaded to the myimages digital image/photo library.
• Act as the primary liaison between the division and various City clients on the subject of supplying images; fulfill internal and external image or footage requests.
• Responsible for building controlled vocabularies and keyword required relationships, editing and grading images, as well as identifying, selecting, key wording and uploading images.
• Liaise with Information Technology (IT) regarding the database, application, users, storage quotas, application and database server performance.   
• Maintain accurate procedures and records for the system.
• Assist with maintenance and administration of the software library and hardware equipment within a Mac environment.

Qualifications   

• A completed 2-year diploma in Graphic Design, Print Management, or a related field and at least 3 years of media industry experience in the image market.
• Knowledge of meta file data and image archive systems is required.
• Studies in design principles, colour theory, typography and advertising, and printing industry standards are considered assets.
• Previous experience with an image editing software such as Lightroom, Photoshop and Aperture, along with a digital assets administration background is an asset.
• A working knowledge of meta file tagging, key word searching protocol and minimal photo editing skills would be an asset.
• Success in this position requires creative problem solving, organization, negotiation, communication, and presentation skills.
• You are a highly motivated and self-directed individual who thrives in a fast-paced and highly collaborative work environment.

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.

Additional Information   

• Union: CUPE Local 38
• Business Unit: Customer Service & Communications
• Position Type: 1 Temporary (up to 14 months)
• Location: 201 8 Avenue SE
• Compensation: Pay Grade 7 $34.33 - 45.94 per hour (2024 Rates)
• Days of Work: This position typically works a 5 day  work week, with 1 day off in each 3 week cycle.
• Hours of work: Standard 35 hour work week
• Job ID #: 310201

How to Apply

Apply Online
Application Webpage (URL)    https://recruiting.calgary.ca/psc/hcm/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant&Page=HRS_APP_JBPST_FL&JobOpeningId=310201&PostingSeq=1&SiteId=1
Application Deadline: August 6 2024
Job poster

Senior Collections Manager, Audio-Visual Collections, Royal BC Museum, Victoria, BC

Location: Victoria
Compensation: Annual Salary Range: $69,760.70 - $79,322.69
 
The Royal BC Museum, which includes BC Archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. The museum celebrates the province's diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the territory of the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Esquimalt Nations.  


Description and Duties    

• Senior Collections Manager, Audio-Visual Collections
• Indigenous Collections and Repatriation Department
• Engagement and UNDRIP Implementation Division
• Full Time, Temporary - One Position, Up to 2 Year Term with possibility of extension
• HRO 21
• Annual Salary Range: $69,760.70 - $79,322.69

The Indigenous Collections and Repatriation (ICAR) department is comprised of six collection areas and a team of staff that care for the following materials:

• Indigenous Materials (16,000+ items)
• Photo Collection (65,000+ photos)
• A/V Collection - Audio (3,700+), Film (17), Video (34)
• BC Archaeology (230,000+ objects)
• Historic Documents related to the materials in the collection (350,000+ documents)
• Publications and Resource (2,500 items)

ICAR works closely with:

• First Nations communities and Indigenous organizations by establishing and maintaining respectful and meaningful relationships, providing access to and stewardship of Indigenous collections, supporting community capacity building where requested, facilitating the repatriation of ancestral remains and the transfer of First Nations belongings upon submission of Repatriation requests in accordance with ICARs Repatriation policy.
• Other RBCM departments to explore opportunities for research, learning, exhibitions, and special projects that support the museum's mandate and goals.
• Government agencies, Ministry of Indigenous Relations and Reconciliation, Archaeology Branch, the BC Archives and Heritage Branch on projects of shared interest.

The Senior Collections Manager, Audio-Visual is responsible for planning and conducting collections management projects and activities related to the Indigenous collections, with priority given to the audio-visual collection, working with external researchers and community members to provide access to the collections, working on initiatives to preserve collections and make them better accessible digitally, preparing the collections for a potential move to a new building, planning and participating in learning programs, exhibit planning, popular and technical writing, public speaking, workshops and other public events, as well as answering public enquiries.  

The position is responsible for preserving and making accessible the Indigenous audio-visual material and working closely with the RBCM repatriation specialists, Collections Managers including directly supervising the Collections Manager, AV to prepare any audio-visual items in the Indigenous Collections related to Treaty discussions, which will continue during modernization.  

This term position will focus on digitizing the AV collection and fulfilling access requests. Key aspects of project work will include:

• the digitizing and the creating of the metadata to meet Archival standards
• incorporating digitized materials into the records management system
• managing of the records
• researching permissions and copyrights
• liaising with BC Archives and other collections in research and access requests
• managing of access requests

We are currently looking for a Senior Collections Manager who brings a wealth of expertise to our team. The ideal candidate will hold a Bachelor's Degree or higher in Archives and Library Sciences with an emphasis on A/V collections management, or a related field. An equivalent combination of Indigenous knowledge systems, lived experience and education may be considered. This role requires progressively responsible work experience in an archive, museum, gallery, cultural centre or within a community with a focus on archival collections, preparation, documentation, care and supervision. Experience applying community feedback appropriately to specific objects and developing, in consultation with communities, protocols for storage, handling and digitization of historic AV materials is an asset.

If you meet these criteria, we invite you review the job profile in detail; if the role continues to interest you, we encourage you to apply and contribute your expertise to our dynamic team.

Before you apply for this position, you must meet the eligibility requirements. To be eligible to work in Canada, you must be a Canadian citizen or permanent resident of Canada or authorized in writing to work in Canada under the federal Immigration Act. Eligibility to work in Canada is granted through citizenship, permanent resident status, or a work permit.

An eligibility list may be established.

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.

Qualifications    

Education and Experience:

• Bachelor Degree or higher in Archives and Library Sciences with an emphasis on A/V collection management, or a related field; OR
• An equivalent combination of Indigenous knowledge systems, lived experience and education may be considered.
• Progressively responsible work experience in an archive, museum, gallery, cultural centre or within a community with a focus on archival collections preparation, documentation, care and supervision.

Preference may be given to applicants with the following:

• Experience applying community feedback appropriately to specific objects and developing, in consultation with communities, protocols for storage, handling and digitization of historic AV materials.

PROVISO:

Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in PDF format by Tuesday August 13, 2024 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2024-31 via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Webpage (URL)    https://www.royalbcmuseum.bc.ca/about/our-work/meet-staff/employment/august-13-2024/sr-collections-manager-audio-visual
Application Deadline: Tuesday, August 13, 2024 at 11:59 pm.
Job poster

Contract Archivist, Gwich'in Tribal Council - Culture and Heritage Department, Yellowknife, NT

Location: Yellowknife, NWT
Compensation: $46/hr

This project proposes a continued partnership between the Gwich'in Tribal Council - Culture and Heritage Department and the NWT Archives to hire a professional archivist to assist with special media within the Canadian UNESCO-Memory of the World Registered collection, the Gwich'in Tribal Council - Gwich'in Social and Cultural Institute fonds at the NWT Archives.

Learn more about the project partners and the beautiful city of Yellowknife:

• https://www.nwtarchives.ca/            
  
• https://www.gwichin.ca/
• https://www.yellowknife.ca/           
• https://extraordinaryyk.com/

Description and Duties    

This project has the following deliverables for the fourth stage of processing the GTC-GSCI fonds:

• Verification of duplicates and appraisal recommendations for photos, oversized and map material, video, and some textual series
• Rehousing of material as required
• Digitization of a priority percentage of oversized and map material, video recordings (approx. 30) and priority photographs
• Determining prioritization and action for special media remaining in fonds
• Migration of available metadata into RAD compliant description
• Finalizing and publishing of the project's material into NWT Archives AtoM database.

Contract archivist wage: $46/hr, $345/day = $48,300

Contract term: Total 29 weeks, 140 business days between September 3, 2024 and March 31, 2025.

Job site: The GTC contractor will be working primarily within the NWT Archives office space at the NWT Archives, Prince of Wales Northern Heritage Centre, Yellowknife, NWT.

Reporting: Project administered by Gwich'in Tribal Council -Culture and Heritage department. The GTC contractor will be supervised by the Project Archivist at the NWT Archives, and will liaise with both NWT Archives staff as well as GTC staff and former GSCI employees.

Qualifications    

Master's degree in Archival Studies or related equivalency with experience in an archival setting. Experience with relevant audiovisual tools, technology and digitization standards an asset. Equivalencies considered on a case-to-case basis.

Additional Information   

The GTC-GSCI fonds is an irreplaceable collection of indigenous traditional knowledge, language and cultural material, created expressly for the preservation and promotion of Gwich'in language and culture. It is comprised of approximately 250 linear feet of textual records, 400 maps, 100 audiovisual recordings, 850 audio recordings, 10,000 photographs, and ca. 4 TB of digital records, all of various formats. After several years of work doing triage and arrangement, the photographic, oversized and map material, as well as video materials require arrangement, description, and prioritization. Verifying duplicates, masters and surrogate files for the material will also be done, as well as cross-walking original datasets to archival descriptive standards.

Located in the NWT Archives in Yellowknife NWT at the Prince of Wales Northern Heritage Centre, the contract archivist would be working on critical records requiring description, digitization, migration (both of the media itself and its metadata) and preservation. This project will also continue work with current and former GSCI staff to prioritize materials according to cultural importance and describe materials using Gwich'in names, placenames and traditional knowledge.

This is the fourth of several phases of work required to fully arrange, describe and preserve the GTC-GSCI fonds. The first phase was completed with the assistance of an LHOV grant in 2019/2020.
 
How to Apply    
To apply or learn more about this opportunity, contact the NWT Archives at nwtarchives@gov.nt.ca
Application Deadline: Open until filled
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Archivist (Tenure-Track Position), Laurentian University, Sudbury, ON

Location: Sudbury, ON
Compensation: $68,000 or commensurate with experience

The J.N. Desmarais Library at Laurentian University invites applications for a tenure-track Archivist position. The mandate of the Archives is to preserve and promote the documentary heritage of both the Laurentian University community and Northeastern Ontario. The preferred start date is October 1, 2024, or as negotiated.
 
The Archivist will:

• Provide leadership in the Archives at Laurentian University including the development of policies and processes based on archival best practices.
• Advance strategies related to decolonizing archival practices and services.
• Appraise, acquire, arrange and describe archival fonds.
• Offer reference services to researchers in the archives.
• Teach archival research.
• Develop and maintain the Archives website, research guides and online tutorials.
• Develop and conduct a program of scholarly activity.
• Contribute to university governance.

The successful candidate must have:

• A Master’s Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives from an ALA accredited institution.
• Knowledge of the Rules for Archival Description (RAD) and archival theory; experience processing archival records would be considered an asset.
• Strong understanding of copyright, privacy and information access laws as they apply to the Archives.
• Interest and experience with digital records and digitization processes.
• Demonstrated experience working with Indigenous organizations and communities.
• Able to communicate fluently in English and French, both oral and written.
• A clear understanding of public services and excellent interpersonal skills.
• Demonstrate organizational skills and initiative.
• Knowledge of Ontario’s north and its communities would be an asset.

A master’s degree in the humanities and previous archival experience, preferably two years, would be an asset.
 
In addition to active engagement and participation in archival work and research, the successful candidate will be expected to make contributions through service to the Department, the Library and Archives, the University, and the broader community.

The personnel of the Library and Archives strives to support student learning and faculty teaching and research by developing rich library and archival collections, both physical and digital; by providing information literacy instruction and point-of-need assistance in a variety of formats; by maintaining safe and comfortable study spaces for individuals and groups; and by offering more specialized services around data, archival fonds, publications, and more. The Library and Archives service points include the J.N. Desmarais Library, the Laurentian University Archives, the Architecture Library, and the Education Resource Centre.

Laurentian University, located on Atikameksheng Anishnawbek territory in Sudbury, Ontario, serves over 8000 students and is one of two bilingual universities in the province of Ontario. Committed to its bilingual, tricultural mandate, Laurentian University offers an outstanding university experience in English and French with a comprehensive approach to Indigenous education. Laurentian’s beautiful, forested campus is surrounded by fresh-water lakes, conservation lands and hundreds of kilometres of cross-country and hiking trails while situated in the geographic centre of Greater Sudbury, northern Ontario’s major urban centre (population 160,000). Laurentian University has close and productive ties to Science North, SNOLAB, NOSM University, Health Sciences North, and multiple post-secondary institutions.

Application Requirements
A complete application includes the following:

• A cover letter (including one of the two statements about citizenship/resident status specified below)
• An up-to-date Curriculum Vitae
• A statement of current and prospective librarianship experience and interests
• A statement of current and prospective research interests
• The names and contact information for three references

The application package, inclusive of all documents, should be submitted electronically as single PDF file to: Office of Provost and Vice-President Academic at academic-careers@laurentian.ca with the following subject line: Application for faculty position in the Department of the Library and Archives. The deadline for receipt of applications is August 31, 2024, or until the position is filled.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy (Section 7.3.b) provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit. (https://laurentian.ca/bilingualism) The successful candidate will be part of the Laurentian University Faculty Association (LUFA). Candidates are encouraged to consult the Collective Agreement at www.lufappul.ca.

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact the Office of the Provost and Vice-President Academic for more information (pvpa@laurentian.ca).

All qualified persons are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents of Canada will be given priority.

To comply with federal laws, the University is obliged to gather statistical information as to how many applicants for each job vacancy are Canadian citizens / permanent residents of Canada.

Applicants need not identify their country of origin or citizenship; however, all applicants must include one of the following statements: “I am a Canadian citizen / permanent resident of Canada”; OR, “I am not a Canadian citizen / permanent resident of Canada” in their cover letter. Applications that do not include this information will be deemed incomplete.

Collections Manager, Audio-Visual Archives - Archives, Research and Collections Division, Royal BC Museum, Victoria, BC

Location: 675 Belleville St.  Victoria, BC V8W 9W2
Compensation: $64,123.59 - $72,674.35

The Royal BC Museum, which includes the provincial archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. Through community collaboration, the museum works to share the stories of BC and provides a dynamic space for discussion and reflection.

Located in Victoria on the territory of the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Esquimalt Nations, the RBCM cares for more than 7 million objects, belongings, specimens, and millions of significant government documents and records; substantial photographic, audio and video collections; artworks; and an extensive library of publications. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

Description and Duties    
ACCOUNTABILITIES

• Manages Audio-Visual archival records and performs collections management functions by:
• Providing preservation and preventative conservation:
• assesses records condition, recommends preservation projects, prepares condition reports, assesses immediate preservation requirements, and determines appropriate preservation actions.
• conducts surveys and audits on archival holdings and reports out on findings and corrects issues
• determines cost and timelines for preservation projects
• sets in consultation with managers and archivists preservation priorities for treatments and duplication;
• performs condition reports on all media types and maintains records
• undertakes necessary remedial or preventive measures through routine repairs, re-housing, and construction of customized storage;
• recommends use restrictions, handling procedures, and storage methods;
• enters, retrieves, compiles and summarizes data and documentation on records using manual and computerized systems, writes reports;
• maintains all records collections according to the Collections Maintenance Plan by:
• carrying out regular inspections of records;
• monitoring records for deterioration
• Controlling the location, metadata and safekeeping of AV records in on-site and off-site storage:
• assigns storage areas and location codes to records;
• monitors the security of storage areas by maintaining and operating environmental recording equipment and responding to problems;
• provides regular inspections of storage areas to support Integrated pest management program;
• working with other staff, coordinates the retrieval and return of records from and to off-site storage facilities (including cold storage);
• records, tracks, and updates locations, movement and preservation steps taken of records on electronic and manual inventories and databases;
• audits, creates and maintains intellectual links between physical items and location, use copies, preservation copies, description, copyright and condition information to ensure integrity of collection;
• investigates anomalies, enters metadata, maintains the integrity of data associated with the collection within the collection management systems and the digital asset management system
• maintains and/or develops inventories for original materials as well as historical duplication instances and new file formats
• Prepares archival records, of historical media types, for preservation duplication or digital reproduction:
• initiates reproduction work orders and coordinates completion of orders;
• directs technical services staff or contractors in following methods and procedures that meet archival standards;
• provides and updates necessary documentation resulting from duplication;
• performs routine reformatting of obsolete media, such as motion picture film, audio and video tape formats; and creates access copies
• researches current preservation methods and standards for all media types as required.
• Works closely with the Licensing and Permissions officer and Archives access team as required.

Following the collections policy and procedures, digitizing materials in consultation with the Manager and Archives team.

• Manages outgoing loans of original records:
• prepares materials for shipping and delivery, ensures safe and proper packing and transport, and tracks shipments and works with the Registrar to maintain documentation;
• procures quotes and co-ordinates preservation work from outside vendors and makes recommendations;
• Performs quality control checks on vendor provided work
• Provides client access to original archival records:
• instructs users in the proper care and handling of original records;
• supervises clients using original records, where necessary;
• assists in assembling and installing exhibits to accepted standards of conservation and security;
• creates new digital files for access as technology advances
• Provides advice and expertise:
• advises staff, clients, and government agencies on AV records preservation issues, and responds to inquiries from the public, colleagues, and other agencies;
• Provides advice and works collaboratively with the ICAR AV Collections Manager;
• conducts training sessions for staff, volunteers and interns on preservation issues, and the care and handling of audio-visual records;
• recommends policies and procedures related to above duties.
• delivers public presentations, workshops, tours and articles about the work we do, informing them of the scope of archival collections and the challenges in preserving archival records;
• researches and recommends standards to the Manager, for AV media types;
• represents department on committees and working groups when required.
• Performs other related duties:
• may act as project lead and supervise or direct staff (regular, auxiliary, co-op) and volunteers;
• maintains inventories of archival equipment and supplies, purchases archival supplies and equipment, and arranges routine maintenance, repair and documentation of equipment usage and repairs;
• Applies community feedback appropriately to specific materials where needed, in particular as relates to cultural protocols or community access.
• May liaise with indigenous communities and ICAR on access and rights to archival materials.
• Supports various programs including, but not limited to learning programs, providing tours, exhibitions, popular and technical writing, workshops and other public events.
• Applies the Transitory Information schedule to legacy audio-visual materials as necessary

Qualifications    

Education and Experience

• Post-secondary education in archival studies, curation, conservation and/or preservation PLUS a minimum of 2 years' related* experience working in a community or provincial archives, library or similar institution; OR
• Certification in library, archival, preservation or conservation related studies PLUS 5 years' related* experience working in a community or provincial archives, library or similar institution; OR
• An equivalent combination of education and related* experience may be considered.

*Related experience includes the following:

• Experience working with audio, video and film in archives or museum collections
• Experience working with historical collections
• Experience working with audio, video and motion picture film
• Experience creating digital objects from obsolete analog audio, video and motion picture film

Preference may be given to candidates with the following:

Project management experience with the ability to determine appropriate costs related to special projects, acquisition, and storage of archival material

Additional Information    
PROVISO:

Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

KNOWLEDGE

• Knowledge of digital preservation requirements for audio, video and motion picture film
• Knowledge of best practices for environmental conditions for audio, video and motion picture film
• Knowledge of different audio, video and motion picture film mediums and their unique characteristics
• Specialized conservation and/or preservation knowledge in one or more of the following areas:
• i.  Sound and moving images - Audio
• ii. Sound and moving images - Video
• iii. Sound and Moving Images - motion picture film
• iv. Historical Photography
• Prefer knowledge of legislation as it applies to audio visual records within the context of Archives, such as but not limited to, Canadian Copyright Act, United Nations Declaration of the Rights of Indigenous Peoples, FOIPPA, Museum Act, DRIPA.

SKILLS AND ABILITIES

• Strong research skills with the ability to make recommendations for best practices for digital preservation and conversion standards
• Ability to lift heavy objects with care and attention
• Ability to inspect and repair motion picture film
• Abilities to use historical AV equipment and software to digitize
• Ability to streamline workflow process
• Excellent interpersonal skills
• Flexible and creative problem-solving skills while remaining accountable to performance measures
• Ability to effectively present information and respond to questions from managers, clients, customers and the general public
• Ability to accurately report on and evaluate projects and tie work back to the department and organizational priorities

BEHAVIOURAL COMPETENCIES

• Collaborative Planning, Organizing and Coordinating - involves shared planning, establishing priorities jointly, and assigning resources accordingly with sensitivity to competing demands. It is expressed by building plans together prior to acting and ensuring that plans and resourcing align with evolving interests.
• Cultural Agility - is the ability to work respectfully, knowledgeably and effectively with Aboriginal people. It is noticing and readily adapting to cultural uniqueness in order to create a sense of safety for all. It is the capacity to relate to or allow for differing cultural perspectives and being willing to experience a person shift in perspective.
• Results Orientation - concern for surpassing a standard of excellence. The standard may be one's own past performance (striving for improvement); an objective measure (results orientation); challenging goals one has set; or even improving or surpassing what has already been done (continuous improvement). Thus, a unique accomplishment also indicates Results Orientation.
• Service Orientation - implies a desire to identify and serve customers/clients, who may include the public, colleagues, partners (e.g., educational institutes, non-government organizations, etc.), co-workers, peers, branches, ministries/agencies and other government organizations. It means focusing one's efforts on discovering and meeting the needs of the customer/client needs.
• Teamwork and Cooperation - is the ability to work cooperatively within diverse teams, work groups and across the organization to achieve group and organizational goals. It includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact

IndigenousApplicants@gov.bc.ca or call #778-405-3452.
 
How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in pdf format by July 31, 2024 at 11:59 pm (PST) with the following subject line: Last Name, First Name, RB2024-20 via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Deadline: August 14, 2024 at 11:59pm (PST)
Job Poster

Archival Assistant, Upper Canada College, Toronto, ON

Location: Toronto
Compensation: $25/hour 

Upper Canada College is a place where tradition, excellence and innovation meet. At UCC faculty and staff thrive for many reasons: our dynamic, supportive environment; cutting-edge facilities; diverse and collaborative community; and competitive compensation and benefits. Surrounded by expert educators, dedicated students and a network of learning partners and resources, you'll be inspired to explore your passions and be your best. Your work fosters the development of graduates who think critically, solve complex problems and lead lives of impact.

At UCC we are grounded in our mission to provide transformational learning opportunities and our values of learning, service, community, pluralism and well-being.

Description and Duties   
General Responsibilities:
Archives

• Re-describing UCC's records in accordance with the Canadian Council of Archives' Rules for Archival Description (RAD);
• Developing brief, user-friendly written guides for UCC's AToM instance, as needed;
• Supporting the archivist in fulfilling reference requests, as needed.

Art and artifacts

• Re-cataloguing UCC's art and artifact collection as needed.

Qualifications   
Experience, Knowledge and Competencies:

• Current student or recent graduate in a masters' program in archives and records management, library and information studies, museum studies; alternatively, student or recent graduate in an undergraduate program in history or a related discipline with commensurate professional experience in archives, libraries, or museums;
• Experience in archival processing, specifically arrangement and description, an asset;
• Familiarity with the sociopolitical implications of archival practice, especially as they relate to the arrangement and description of records as an asset.

Additional Information    
What We Offer

• Unparalleled opportunities for professional development including workshops, networking sessions, a leadership program, and visiting experts and scholars;
• Flexibility to substitute statutory holidays in recognition of diverse religious and cultural practices;
• Comprehensive medical, dental and vision plans, including health care and lifestyle spending accounts;
• Pension plan, generous vacation time, parental leave top-up;
• Significant support for personal and family well-being and mental health, including the Employee and Family Assistance Program;
• Paid volunteer time off for involvement in the communities that matter to you;
• Social events for colleagues and their families;
• Collaborative and supportive team members and colleagues;
• Free on-campus parking.

How to Apply    
UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and LGBTQ persons.  UCC embraces pluralism - celebrating differences, cherishing similarities, and giving voice to multiple perspectives. If you are contacted regarding a UCC opportunity, please advise if you require any accommodations.

Please apply online through ADP by July 24, 2024 3:00pm. We thank all candidates in advance; however, we will contact only those selected for an interview.

To learn more about UCC, please visit ucc.on.ca and https://careers.ucc.on.ca/
Application Webpage (URL)    
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1128f898-65af-4eaa-a381-3be480a88734&ccId=19000101_000001&lang=en_CA
Application Deadline    July 24, 2024. Before 3:00pm

Job poster / document

DHCP Archives Technicians, Eastern Townships Resource Centre, Sherbrooke, QC
    

Location: Sherbrooke, QC
Compensation: $20.00/hour

The ETRC's mission is to act as a resource centre for the study of the Eastern Townships of Quebec.

It is devoted to the preservation and promotion of the region's rich and colourful heritage. Accredited by Bibliothèque et Archives nationales du Québec, the Archives Department acquires, processes, preserves and gives access to archival fonds and collections that illustrate the development of the Eastern Townships' English-speaking communities.

Social Media    https://www.facebook.com/easterntownshipsresourcecentre; https://www.instagram.com/etrcarchives

Description and Duties
    
The Eastern Townships Resource Centre (ETRC) at Bishop's University is hiring two Archives Technicians to join its accredited Archives Department to make its oral histories accessible to the public. This is a 74-week contract for a part-time position (27.5 hours per week; 2035 hours total, per position) from August 5, 2024 to January 30, 2026.

Due to generous funding support provided by Library and Archives Canada through their Documentary Heritage Communities Program (DHCP), the ETRC will digitize more than 800 audio and audio-visual items, transcribe them, and make them accessible to the public. The project also involves the recording of new oral histories representing a diversity of perspectives held by English speakers in the Eastern Townships; these recordings will also be transcribed, described, and made available to the public.

Nature of duties:

• Processing, conservation, and description of oral histories held by the ETRC
• Correction of audio recording transcripts generated by artificial intelligence software
• Digitizing existing transcripts to create machine-readable documents
• Moving boxes weighing up to 40lbs
• Other duties as assigned

Qualifications   

• University degree in document and archives management
• Some experience in archives
• Strong written and verbal communication skills in applicant's first official language
• Advanced reading and listening in English
• Ability to work collaboratively and effectively in both team-based and self-directed environments
• Professionalism, organizational skills and attention to detail

Assets:

• Experience in the creation of archival descriptive metadata, especially following the Rules for Archival Description (RAD)
• Experience with Access to Memory (AtoM) software
• Knowledge of the Eastern Townships region and its history
• Experience in conducting historical research

Additional Information  

Benefits: Position includes sick/personal days.

The ETRC welcomes applications from candidates not meeting all of the above requirements. Furthermore, the ETRC values equal access to employment for women, visible and ethnic minorities, Indigenous and people with disabilities (including the possibility of accessibility accommodations during the selection and pre-selection of candidates).
 
How to Apply    

Please apply directly by emailing your resume and cover letter (as one document) with a list of references by July 19th, 2024, 4:30pm to:

Jazmine Aldrich
Eastern Townships Resource Centre
2600 College Street
Bishop's University
Sherbrooke (Quebec) J1M 1Z7

Email: etrc2@ubishops.ca

Please note that only candidates selected for an interview will be contacted.
Application Webpage (URL)    https://www.etrc.ca/job-opportunities/
Application Deadline: July 19, 2024, 4:30pm ET

Job Poster

Spécialiste en procédés administratifs - Gestion documentaire
Interface de l’imprimante, Centre universitaire de santé McGill (CUSM), Montreal, QC

Location: Montreal, QC
Compensation: $25.07 - $46.30/Hour

Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l’échelle internationale pour l’excellence de ses programmes cliniques, de sa recherche et de son enseignement. Le CUSM a pour objectif d’assurer aux patients des soins fondés sur les connaissances les plus avancées dans le domaine de la santé et de contribuer au progrès des connaissances.

SOMMAIRE du POSTE

Sous l’autorité du directeur associé Planification et Gestion de projets du CUSM, le titulaire :

• 70% Conçoit et maintien système de gestion documentaire correspondant aux besoins en gestion des espaces, gestion de projets et projets majeurs de la DST et s’arrimant au Plan de classification du CUSM et au Calendrier des règles de conservation du CUSM. Intègre les outils collaboratifs et les autres solutions logicielles de gestion de l’information aux procédures de gestion documentaire créées. Forme les usagers et crée les documents d’utilisation nécessaires (guide, directives, cartographie, flux, etc.).
• 20% Effectue l’évaluation des documents de la direction, applique les règles de conservation, optimise les procédures de déclassement, organise et effectue du transfert de support en accord avec le Guide de numérisation des documents administratifs du CUSM, organise et effectue des versements aux archives permanentes.
• 10% Effectue toutes autres fonctions connexes à la demande de son supérieur immédiat et/ou délégué. Sera appelé à supporter la formation du personnel et le traitement administratif des projets.
• Les % peuvent varier selon les besoins.

Éducation/Expérience

• Doit détenir un baccalauréat comprenant un cursus universitaire avec Certificat en gestion des documents et des archives ou Certificat en archivistique ou gestion de l’information numérique. Toute combinaison d’études pertinentes sera considérée.
• Compétences requises
• Compréhension des processus inhérents à la création d’un plan de classification.
• Capacité à exploiter et intégrer les systèmes de gestion électronique aux processus à créer.
• Capacité d’appliquer les règles d’un calendrier de conservation.
• Capacité à consulter et à gérer des documents sous divers formats, analogiques ou électroniques.
• Bonne maîtrise du français parlé et écrit
• Excellente communication orale et écrite en français et en anglais. Doit s’exprimer de façon claire et concise tant dans ses communications orales (réunions et discussions quotidiennes) que dans ses communications écrites Compétences en gestion de l'information et des archives,
• Bonne capacité d’analyse et esprit de synthèse
• Capacité d'influencer, de communiquer et de travailler en équipe
• Excellente connaissance des applications bureautiques de Microsoft Office telles que Word, Excel et PowerPoint

Information additionnelle

• Poste temps complet temporaire
• Base hebdomadaire 35 heures, base quotidienne 7 heures
• À titre indicatif : du lundi au vendredi
• Peut-être appelé à se déplacer entre les établissements du CUSM
• Présence requise occasionnellement en dehors des heures régulières de travail lors de travaux et/ou de projets
• Programme d'accès à l'égalité en emploi

Le CUSM applique un programme d’accès à l’égalité en emploi et invite les femmes, les Autochtones, les minorités visibles, les minorités ethniques et les personnes handicapées à présenter leur candidature. Des mesures d’adaptation peuvent être offertes aux personnes handicapées qui en font la demande en fonction de leurs besoins.

To Apply:
https://cusm.njoyn.com/cl3/xweb/xweb.asp?tbtoken=YllYQhsXCGh0YnwFTSAlCCc9eWFEcFYpAUgjIFB9E2FYXEppL0ZuBRRyeAkbURFRSnQqWA%3D%3D&chk=ZVpaShw%3D&CLID=54334&page=jobdetails&JobID=j0624-1418&lang=1

https://www.innovation.ca/careers

Senior Digital Records Management Specialist, Canada Foundation for Innovation, Ottawa, ON
 
Location: Ottawa, ON
Compensation: Starting salary $87,000

The Canada Foundation for Innovation (CFI) is a non-profit corporation that invests in research infrastructure at Canadian universities, colleges, research hospitals and non-profit research institutions.

Description and Duties    
SENIOR DIGITAL RECORDS MANAGEMENT SPECIALIST

Position Summary:

The incumbent is responsible for the development and implementation of an information and data strategy for the Canada Foundation for Innovation (CFI), providing guidance and services to assist in the storing, accessing and sharing of information relevant to the CFI's mission and pursuit of its business objectives. Specifically, the individual will support the CFI in developing and managing the information life cycle for data transmitted and stored within all information and data repositories by overseeing corporate data classification, retention and disposition policies. The incumbent will lead a small team responsible for all aspects of the growing information management (IM) needs of the CFI.

Strategy development and implementation

• Lead the development and implementation of an information and data strategy for the CFI, aligning with organizational goals and objectives
• Support the development of a comprehensive information architecture and lifecycle management framework for the CFI's M365 environment, including SharePoint
• Implement best practices and acceptable use for managing electronic information according to the organization's information technology (IT) and security policies, procedures, standards and guidelines, including in the storing, sharing and disposal of information belonging to the CFI

Governance and compliance

• Lead the development, implementation and operation of the CFI's functional classification scheme and Corporate Retention Matrix to enforce life cycle controls for CFI data and information assets; This will include policies, procedures, systems, training and guidance.
• Support information governance by continuously evaluating and reporting on it to senior management, including retention schedules and disposal practices as in compliance with CFI policies, business requirements and regulatory requirements
• Document retention and disposition decisions and actions taken to ensure that decisions are made based on established criteria and are properly recorded for audit and compliance purposes

Client support

• Analyze client business processes to identify information management requirements and provide recommendations
• Lead training and awareness initiatives to support staff in the proper management of CFI information
• Work with other business units across the CFI to ensure consistent application of information lifecycle management policies and standards
• Support the CFI's privacy programs and minimize risks to individuals' privacy by providing guidance to CFI personnel on effectively limiting the use and exposure of personally identifiable information within organizational information systems and third-party services

External partnerships and collaboration

• Maintain ongoing partnerships with federal government IM communities to stay abreast of best practices and emerging trends in the field
• Participate in any relevant CFI working groups, forums and committees to provide subject matter expertise in support of information lifecycle management compliance

Qualifications   

• Master's degree in Library and Information Science
• Five or more years of relevant experience in information management and/or library science
• Proven track record in building a new digital information management program and services
• Significant experience providing information policy advice and guidance
• Substantial expertise in information architecture design and frameworks
• An equivalent combination of education and experience may be considered
• Advanced proficiency with MS SharePoint Online and related tools to support information management requirements and governance
• Strong team player with demonstrated ability to work effectively in collaborative environments
• Proficient in information analysis and adept at interpreting and applying information management policy instruments to ensure compliance and mitigate corporate information risk
• Thorough understanding of the Library and Archives of Canada Act and other legislation related to information, access to information, and privacy, as well as federal and provincial laws governing CFI records management
• Effective communication skills, both verbal and written, with demonstrated ability to convey complex concepts clearly and concisely
• Excellent analytical and problem-solving skills, with the ability to work under pressure and manage multiple complex initiatives simultaneously
• Proven ability to establish priorities, meet deadlines, and deliver high-quality results without sacrificing accuracy or quality

Assets:

• Knowledge of privacy compliance and data protection practices
• Experience with multiple enterprise content management solutions
• Experience leading client services
• Familiarity with the mandate, objectives and values of the CFI
• Bilingualism in English and French

Additional Information    

Total compensation:

Salary range for this position starts at $87,000 per year. The CFI offers a competitive compensation package that includes employee benefits and participation in the Sun Life Financial pension plan, four weeks of paid vacation leave as well as personal days and access to the Wellness Fund that covers health and well-being items for you and your family.

This is a full-time position in a hybrid work environment, requiring a minimum of two days per week at the CFI offices.

The Canada Foundation for Innovation supports official languages principles and respects Ontario's Accessible Customer Service Policy. We attempt to accommodate individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please let us know in advance if you require an accommodation to participate in the hiring process.

The CFI is committed to the principles of equity, diversity and inclusion. In all our activities, we recognize that a breadth of perspectives, skills and experiences contributes to excellence in research.

The Canada Foundation for Innovation respectfully acknowledges that its head office is located on the traditional, unceded territory of the Anishinaabe Algonquin People.

Visit Innovation.ca and our "Careers" page for more information about the CFI.

How to Apply    
Please send your CV and a covering letter by end of day on July 14, 2024 to:

Eric Desjardins
Manager of Human Resources
Canada Foundation for Innovation
55 Metcalfe Street, Suite 1100
Ottawa ON  K1P 6L5

hr@innovation.ca

We would like to thank all candidates who apply. Only candidates selected for an interview will be contacted.


Application Webpage (URL)    https://www.innovation.ca/careers
Application Deadline    July 14, 2024