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  • 23 Nov 2021 4:44 PM | Anonymous member (Administrator)

    Medical Archivist
    Université du Québec en Outaouais (UQO)

    Location: St-Jérome, Québec.
    Compensation: Concomitant with experience and education as per the defined salary scale set out by UQO

    Professor Eric Tchouaket is a researcher and associate professor in the department of nursing at the Université du Québec en Outaouais (UQO) in St. Jerome, Québec. His work primarily focuses on the economic analysis of healthcare performance, safety and security. His current projects underway focus on the economic evaluation of healthcare initiatives of infection prevention and control, especially with regards to health care associated infections in Quebec hospitals and long-term care facilities.

    Our team currently requires a medical records archivist to assist with a research project underway in four Quebec hospitals: two located in Montreal, one in the Laurentians and one in Outaouais. The position begins Dec 1st or as soon as the candidate is available, with a six month commitment and the possibility to extend. The job is an ideal opportunity for a newly graduated medical archivist, or may be used to fulfill a placement for medical archivists in training.

    Tasks and responsibilities

    Within the scope a research project, the medical archivist will be required to:

    • Access medical records for the collection of information and the extraction of data;
    • Use specialized medical record software to extract data from medical files;
    • Undertake quantitative and qualitative analysis;
    • Maintain privacy of data;
    • Participate in weekly research team meetings (currently held virtually)
    • Collaborate with the research team for all other tasks as required.


    Ideal candidates will:

    • Have or be finishing their college diploma in medical records or archivist, as recognized by the Association des gestionnaires de l'information de la santé du Québec (AGISQ) or the College of Medical Archivists of Canada (CHIMA). Equivalent education or work experience in the field will be considered;
    • Be proficient in French (read, write and speak), knowledge of English is considered an asset;
    • Be able to travel to hospitals where the research is taking place;
    • Have the ability to work independently but also collaboratively.

    Other: The applicant must be eligible to work in Canada

    Start Date: December 01, 2021 ( or as soon as the candidate is available)

    Commitment: 14-21 hours per week (negotiable)

    Salary: Concomitant with experience and education as per the defined research professional salary scale set out by UQO

    To apply send your CV and cover letter to:

    Stephanie Robins, M.Sc., research professional   or

    Dr. Eric Tchouaket, PhD., Associate Professor

    File: 86589542_tchouaket__job_description_archiviste_poster_en.doc

  • 23 Nov 2021 4:06 PM | Anonymous member (Administrator)

    Montreal Holocaust Museum - Institutional archivist - YCW contract
    Montreal Holocaust Museum

    Location: Montreal, Quebec
    Compensation:  20,60$ per hour

    The Mission

    The Montreal Holocaust Museum educates people of all ages and backgrounds about the Holocaust, while sensitising the public to the universal perils of antisemitism, racism, hate and indifference. Through its Museum, its commemorative programs and educational initiatives, the Montreal Holocaust Museum promotes respect for diversity and the sanctity of human life.

    The Objectives

    • To sensitise people of all ages and backgrounds to the Holocaust through commemorative events, survivor testimonies, educational programs and a museum
    • To provide the tools to fight racism and promote respect and human dignity
    • To present opportunities for intercultural understanding
    • To promote educational programs and activities

    The Organisation

    The Montreal Holocaust Museum is a non-profit organisation and a recognised charity. The MHM is managed by a Board of Directors, which is responsible for the organisation's strategic orientations and policies. The Board and the Museum plan their actions on a tri-annual basis in order to accomplish their objectives.

    Description and Duties    

    Reporting directly to the head of conservation and exhibitions, the archivist will assume the main responsibility of evaluating the nature and organization of institutional archives, developing a classification plan and a conservation schedule, carrying out a pre-inventory of the archives at retain as well as identify and prune irrelevant documents.

    Job specification:

    • Evaluate the institutional archives and make a diagnosis of their composition, structure and condition, in particular by taking cognizance of the structuring work put in place several years ago and by observing the material in situ;
    • Do research in order to document the different management methods and the tools developed for
    this purpose in other institutions (archive centers, libraries, museums)
    • Develop an adequate classification plan and produce a conservation schedule to be put in place within the Museum.
    • Present the classification plan and conservation schedule to Museum staff to encourage good practice.
    • Carry out a pre-inventory of the archives in order to estimate the volume to be preserved and to identify what needs to be pruned.
    • Carry out pruning (search for service providers, rental of equipment and organization of the pruning itself)
    • Contribute to the smooth running of the Museum as needed, particularly in the day-to-day work at the Collections Center.

    Qualifications required:

    • University degree in archival science
    • Bilingual, with excellent oral and written communication skills in both languages
    • Knowledge of archives management
    • Mastery of the Office suite
    • Autonomy, rigor and attention to detail and autonomy
    • Responsible organizational skills and initiative

    Additional Information:  Please note that this is a 4 months full time contract. The hourly wage is $ 20.60.Applicants must be eligible for the requirements of the Young Canada Works - Building Careers in Heritage program:

    • Be a Canadian citizen or permanent resident or have refugee status in Canada (non-Canadians holding a temporary work visa or waiting for permanent status are not eligible);
    • Be legally authorized to work in Canada;
    • Be between 16 and 30 years old at the start of employment;
    • Be ready to commit for the entire duration of the work assignment;
    • Not have any other full-time job (more than 30 hours per week) while employed under the program; Be a college or university graduate who is unemployed or underemployed, that is, not having a full-time job;
    • Be a recent graduate who obtained his college or university diploma within the last 24 months at the start of his employment;
    • Not receiving Employment Insurance benefits while working for the program;
    • Never have participated in this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy or have never been paid under this or any other program.

    How to Apply: Please send your CV and cover letter before November 15, 2021 to with the subject line "Young Canada Works - Conservation Assistant". Only candidates who have obtained an
    interview will be contacted.

    Thank you for your interest in the Montreal Holocaust Museum.

    Please Note: The Montreal Holocaust Museum encourages people who identify with discriminated groups to apply.

    Application Deadline: 2021, November, 25.


  • 23 Nov 2021 3:26 PM | Anonymous member (Administrator)

    Chief of Section in the Records and Archives Management Section (RAMS)
    World Trade Organization (WTO)

    Location: Geneva, Switzerland
    Compensation: CHF 113 639 per annum

    The World Trade Organization (WTO) provides a forum for negotiating agreements aimed at reducing obstacles to international trade and ensuring a level playing field for all, thus contributing to economic growth and development. The WTO also provides a legal and institutional framework for the implementation and monitoring of these agreements, as well as for settling disputes arising from their interpretation and application.

    The Knowledge and Information Management, Academic Outreach and WTO Chairs Programme Division (KMD) develops and coordinates WTO knowledge and information management policies and is responsible for academic outreach activities with universities and the WTO Chairs Programme.

    The Records and Archives Management Section (RAMS) is in charge of the custody and control of WTO Secretariat records and informational assets, in both paper and electronic formats, by leading their management, access, retention, storage, preservation and disposition, with the purpose of protecting them as evidences of actions and of ensuring accountability to present and future users as well as preserving and enhancing WTO institutional memory.

    Description and Duties    

    The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity. As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

    The Secretariat of the WTO is seeking to fill the position of Chief of Section in the Records and Archives Management Section (RAMS) of the Knowledge and Information Management, Academic Outreach and WTO Chairs Programme Division (KMD).

    The selected candidate will receive a two-year Fixed-Term appointment.   Given that the incumbent is on a special leave without pay, further contract extensions will depend on the performance of the selected candidate as well as on the continued availability of the post in the light of organizational needs.

    General Functions

    Under the supervision of the Director, the incumbent will have the primary responsibility for supervising and managing the RAMS. In addition, the incumbent will participate in decision-making, planning and the development of strategies relative to the management, sharing and exchanging of knowledge and information resources. The incumbent will perform the following functions:

    1. Lead, plan and manage the work of the RAMS to ensure high quality services are delivered in an effective, efficient and timely manner. Ensure skills of staff are continuously developed through training or coaching. Manage a team of 5 staff members and interns and budgetary resources allocated to the section.
    2. Establish and implement strategies, guidelines and procedures to collect, assess, organize, share and preserve the WTO's information assets in all forms (paper, image, audio, video, electronic record, etc.). This may include ensuring conservation of information resources and implementing a disaster recovery plan for the informational assets.
    3. Improve business processes by deploying the WTO electronic document and records management system (EDRMS), while integrating records management best practices, systems and technology.
    4. Ensure that the WTO's records and archives management-related policies (disclosure policy, user service policy, digital preservation, etc.) in the field of information management remain aligned with the WTO business needs.
    5. Assist in the systematic archival treatment of GATT and WTO fonds (conditioning of historical archives for long-term preservation, their description, digitization) performed by an Information Management Specialist and interns with the view of creating finding aids.
    6. Assist in determining and applying international standards in records and archives management, including authority files, taxonomies, thesauri, value lists, finding aids, classification plans and retention policies to harmonize information.
    7. Be one of the leaders at the WTO to promote knowledge and information management by developing procedures, training programmes, and information campaigns on knowledge management, including the design and preparation of customized presentations and messages, as well as collaborating with other divisional staff in the dissemination and preservation of information and knowledge resources.
    8. Respond to requests from WTO staff, Members, organizations and individuals outside the WTO and represent the WTO on missions and at meetings.



    Advanced university degree (Master's degree or equivalent degree) in information science, knowledge management, archival science, records management or related field. Alternatively, a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

    Knowledge and Skills:

    Technical Knowledge and Skills:

    • Capacity to think strategically and develop plans to promote knowledge and information management and bring value to the assets available.
    • Knowledge of indexing, analysing and describing archive materials and records according to internationally recognized standards.
    • Ability to think out of the box and stimulate continuous process improvement.
    • Demonstrated experience of state-of-the art electronic records management tools. Familiarity with EDRMS would be an asset.
    • Ability to draft accurately concisely and clearly in English.

    Behavioural skills:

    • Proven ability to supervise a group of people in their day-to-day work, to manage, motivate and lead a service.
    • Capability to communicate complex abstract ideas to an audience of informed people and understand ideas when communicated by others.
    • Capability to present technical facts to non-specialised audiences.
    • Capability to persuade others to a point of view using facts.
    • Capability to initiate and build relationships with a variety of people both inside and outside the organization.
    • Capability to work in a team where supporting and gaining the support of others is important to achieving her/his objectives.

    Work Experience:

    Minimum 5 years of relevant work experience , including at least 3 years of supervisory responsibilities.


    Excellent command of English, both oral and written (at a level corresponding or equivalent to a minimum of C1 according to the Common European Framework of Reference for Languages (CEFR)) and a good working knowledge of French (minimum B2 level according to the CEFR). Knowledge of Spanish would be an asset.

    Shortlisted candidates will be assessed on their language skills as part of the selection process.

    For retained candidates, written tests and panel interviews are foreseen shortly after the closure of the vacancy notice.

    Only applications from nationals of WTO Members will be accepted.

    The recruitment process will be undertaken as per Administrative Memorandum No. 976 (OFFICE(16)/15) on Staff Promotions and external recruitment through Vacancy Notices.

    For non-entry level positions, the position may be offered at a lower grade if the selected candidate does not fully meet all the required qualifications.

    The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks.

    • Applicants may be required to sit a written examination.
    • Applicants will be contacted directly if selected for an interview.
    • Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 24 months, and may subsequently be called upon as and when the need arises for additional resources.

    All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Geneva (Switzerland) time - stated in the vacancy announcement.


    The WTO is a non-smoking environment.

    Please submit your application through the electronic WTO recruitment site.

    Application Deadline: 15 December 2021

  • 19 Nov 2021 11:16 AM | Anonymous member (Administrator)

    Supervisor, Information Management /superviseur(e), Gestion de l'information

    Canadian Museum of History/ Musée canadien de l'histoire

    Location: 100, rue Laurier, Gatineau (Québec)
    Compensation:  ($70,353 $ to $93,442) /(70 353 $ à 93 442 $)

    Come and join the ranks of an exceptional team of employees who help ensure the success of two of Canada's most prestigious and visited museums. Internationally renowned, the Canadian Museum of History and the Canadian War Museum offer a broad range of stimulating positions that can contribute to your personal fulfilment and professional development. Management and staff work together to promote a healthy and positive work climate that stimulates creativity, productivity, team spirit, efficiency, quality of client services and a sense of responsibility for the success of the Corporation.

    You will be delighted by the incomparable architecture of our two museums, which are located on beautiful sites on the banks of the Ottawa River, with a proximity to nature, close to bicycle paths, and within minutes to downtown Gatineau and Ottawa. The Canadian Museum of History is an employer of choice able to fulfil your needs. It can offer you a promising future and an exciting career where your skills, your creativity and your leadership will be valued!

    To be an employee of the Museum is to:

    •    Have the privilege of working for a Crown Corporation, and an internationally renowned institution, located on one of the most beautiful sites in the National Capital Region;
    •    Advance your career within an inclusive, dynamic and stimulating work environment;
    •    Work with an exceptional team of professionals who value your contribution, expertise, diverse opinions and continuous improvement;
    •    Obtain a highly competitive compensation and benefits package.

    Venez joindre les rangs d'une équipe exceptionnelle d'employé(e)s qui contribuent au succès de deux des musées les plus prestigieux et fréquentés au Canada. De renommée internationale, le Musée canadien de l'histoire (MCH) et le Musée canadien de la guerre (MCG) offrent une gamme diversifiée d'emplois stimulants pouvant contribuer à votre épanouissement et votre évolution professionnelle. Gestionnaires et employé(e)s travaillent conjointement afin de favoriser un climat de travail sain et positif qui stimule la créativité, la productivité, l'esprit d'équipe, l'efficacité, la qualité du service à la clientèle et la responsabilité à l'égard du succès de la Société.
    Vous serez charmé par l'architecture incomparable de nos musées qui sont situés aux abords de la rivière des Outaouais sur des sites enchanteurs, à proximité de la nature et des pistes cyclables, tout en étant prêt du centre ville de Gatineau et d'Ottawa. Le Musée canadien de l'histoire est un employeur de choix, en mesure de répondre à vos besoins. Vous y trouverez un avenir prometteur et une carrière passionnante où vos compétences, votre créativité et votre leadership seront mis à contribution!

    Être un employé au Musée, signifie :

    •    Avoir le privilège de travailler pour une Société d'État et une institution de renommée internationale, située sur l'un des plus beaux sites de la région de la capitale nationale ;
    •    Faire progresser sa carrière au sein d'un milieu de travail inclusif, dynamique et stimulant ;
    •    Travailler avec une équipe de professionnels exceptionnelle qui valorise votre contribution, votre expertise, la diversité d'opinions et l'amélioration continue ;
    •    Bénéficier d'une rémunération et d'une gamme d'avantages sociaux très compétitifs.

    Description and Duties: Nous sommes à la recherche d'un(e) superviseur(e), Gestion de l'information

    En tant que superviseur(e), Gestion de l'information, vous êtes responsable de la supervision quotidienne des activités et du personnel de cette section; de la gestion et du fonctionnement efficace des programmes, projets et services de gestion de l'information et des documents corporatifs et vous vous assurez que le tout soit conforme aux meilleures pratiques en la matière ainsi qu'aux lois et règlements; vous veillez au processus de documentation des artefacts du Musée et leur numérisation, de même que la préservation numérique; vous veillez au maintien des systèmes de gestion de l'information; et vous représentez et promouvez les besoins et perspectives de la gestion de l'information et des documents corporatifs au sein du Musée, afin de mettre en œuvre des solutions et favoriser la collaboration et l'adhésion.


    We are looking for a Supervisor, Information Management

    As a Supervisor, Information Management, you are responsible for the day-to-day supervision of the activities and staff of the section; overseeing the management and effective operation of the corporate records and information management programs, projects and services and for ensuring compliance with best practices and rules and regulations; overseeing the process of documentation and digitization of the Museum's artifacts and digital preservation; maintaining the information management systems; and representing and promoting the needs and perspectives of corporate information and records management within the Museum, in order to implement solutions and foster collaboration and buy-in.

    What we are looking for:

    •    Ability to communicate the vision of the section within the Museum and align work plans and objectives to achieve this vision;
    •    Ability to lead and promote commitment and productivity within a team;
    •    Ability to develop staff, provide mentoring and provide feedback;
    •    Initiative, proactivity and oriented towards the continuous improvement;
    •    Ability to establish good working relationships and demonstrate collaboration with other sections and divisions.

    Relevant and progressive experience in:

    •    Supervising a team, programs and activities in the areas of information management and/or libraries/archives and/or corporate records management;
    •    Managing, planning, organizing and evaluating priority tasks in a project and deadline driven environment;
    •    Drafting and managing procedures and/or external service contracts;
    •    Providing professional advice on information management and/or library/archival and/or corporate records;
    •    Configuration and maintenance of information management systems (an asset).

    Knowledge of:

    •    Procedures, practices and standards for documentation, corporate records and information management, specifically archives, artifact collections, corporate records management, digitization, digital preservation and libraries;
    •    Official privacy laws and standards, access to information, copyright, ADP/MIDA, and others related to information management;
    •    Evaluation and monitoring of costs associated with the implementation of corporate records and/or information management services;
    •    Computerized tools and systems for the management and documentation of archives, artifact collections, corporate records management, digital collections management and libraries;
    •    Knowledge of project management methodologies and techniques;
    •    Standards and good practices related to occupational health and safety;
    •    Assets: Of material culture, anthropology, ethnology, archaeology, history, museology and information technology and Aboriginal relations; and understanding of consultation practices and sensitivities/priorities of target groups (Aboriginal, minorities, etc.).

    Education: Degree in Information Science or Library Science or an acceptable combination of education and experience.

    Working Environment (Occasional):

    •    Working at heights (safe use of ladders);
    •    Lifting of objects up to 15 kg such as archive boxes or audio-visual documents;
    •    Cold storage with fire suppression systems;
    •    Use of WHMIS (Workplace Hazardous Materials Information System).

    Conditions of employment:

    •    Fully vaccinated for COVID 19 unless being accommodated based on medical reasons or on grounds recognized by the Canadian Humans Rights Act;
    •    Security Clearance: Enhanced Reliability;
    •    Language: CBC We encourage all candidates to submit their application, regardless of whether they believe they meet the linguistic requirements of the position. Qualified candidates will be sent for linguistic validation.


    Ce que nous cherchons :

    •    Capacité à communiquer la vision de la section et obtenir les appuis requis au sein du Musée pour la réaliser et à harmoniser les plans de travail et les objectifs pour réaliser cette vision ;
    •    Capacité à diriger et à promouvoir l'engagement et la productivité au sein d'une équipe ;
    •    Facilité à développer du personnel, à offrir du mentorat et à fournir de la rétroaction ;
    •    Initiative, proactivité et orienté vers l'amélioration continue ;
    •    Facilité à établir de bonnes relations de travail et à faire preuve de collaboration avec les autres sections et divisions.

    Vous avez de l'expérience pertinente et progressive :

    •    En supervision d'une équipe, des programmes et activités dans les domaines de la gestion de l'information et/ou des bibliothèques /archives et/ou des documents corporatifs;
    •    En gestion, planification, organisation et évaluation des tâches prioritaires dans un environnement axé sur les projets et sur les échéanciers;
    •    En rédaction et gestion de procédures et/ou de contrats de services externes;
    •    À fournir des conseils professionnels en matière de gestion de l'information et/ou des bibliothèques/archives et/ou des documents corporatifs;
    •    En configuration et maintien de systèmes de gestion de l'information (un atout).

    Vous avez des connaissances approfondies :

    •    Des procédures, pratiques et normes de la gestion de l'information et des documents corporatifs, plus particulièrement des archives, collections d'artefacts, gestion des documents corporatifs, numérisation, préservation numérique et bibliothèques ;
    •    Des lois et normes officielles liées à la protection des renseignements personnels, l'accès à l'information, le droit d'auteur, l'ADP/MIDA, et autres liés à la gestion de l'information ;
    •    En évaluation et suivi des coûts associés à la mise en œuvre de services de gestion de l'information et/ou des documents corporatifs ;
    •    Des outils et systèmes informatisés pour la gestion et la documentation des archives, collections d'artefacts, gestion des documents corporatifs, gestion des collections numériques et leur préservation et les bibliothèques;
    •    Des normes et bonnes pratiques en lien avec la santé et sécurité au travail ;
    •    Atouts : Connaissances dans les domaines de la culture matérielle, de l'anthropologie, de l'ethnologie, de l'archéologie, de l'histoire, de la muséologie et l'informatique documentaire, des méthodologies et techniques de gestion de projet, des relations avec les Autochtones; et compréhension des modes de consultation et des sensibilités/priorités de groupes cibles (autochtones, minorités, etc.)

    Études : Diplôme en sciences de l'information ou en bibliothéconomie ou toute autre combinaison acceptable d'études et d'expérience.

    Environnement de travail (occasionnel) :

    •    Travailler en hauteur (utilisation sécuritaire des échelles) ;
    •    Soulever des objets jusqu'à 15KG tels que des boîtes d'archives ou de documents audiovisuels ;
    •    Espaces d'entreposage réfrigérés et dotés de système de suppression d'incendie ;
    •    Utilisation du SIMDUT (Système d'information sur les matières dangereuses utilisées au travail).

    Conditions d'emploi :

    •    Être entièrement vacciné contre la COVID-19, à moins que des mesures d'adaptation ne soient prises en raison d'une contre-indication médicale ou d'un motif de discrimination illicite tel que défini dans la Loi canadienne sur les droits de la personne ;
    •    Autorisation de sécurité : Vérification de fiabilité approfondie
    •    Langue : CBC Nous encourageons tous les candidats à présenter leur candidature, qu'ils croient répondre ou non aux exigences linguistiques du poste. Les candidats qualifiés seront envoyés en évaluation linguistique.
    Additional Information    Status: Permanent Full-Time Position (# 9503)

    Open to: Museum employees, external candidates and/or candidates from our inventory. Priority will be given to Canadian citizens and permanent residents.


    Statut : Poste permanent temps plein (# 9503)

    Ouvert aux : Employés du Musée, candidats externes et candidats de notre inventaire. La priorité sera accordée aux citoyens canadiens et aux résidents permanents.

    How to Apply:    Visit

    Apply no later than December 12, 2021, at 11:59 p.m.

    We thank all candidates for showing interest; however, only retained candidates will be contacted.

    The Canadian Museum of History is committed to the principles of employment equity and to achieving a workforce that is representative of the Canadian population. We strongly encourage candidates to self-identify if they are an Aboriginal Person, a member of a visible minority group, a person with a disability or a woman.

    We are committed to inclusive, barrier-free recruitment processes and work environments. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance. Information received relating to accommodation measures will be addressed confidentially.


    Postulez maintenant au

    Vous avez jusqu'au 12 décembre 2021 à 23 h 59 pour présenter votre candidature.

    Nous remercions tous les candidats de leur intérêt envers le Musée; toutefois, nous ne communiquerons qu'avec les candidats retenus.

    Le Musée canadien de l'histoire souscrit au principe d'équité en matière d'emploi. Nous nous efforçons d'avoir une main-d'œuvre qui reflète la population canadienne. Nous encourageons fortement les candidats à déclarer volontairement leur appartenance à un ou à plusieurs des groupes désignés : peuples autochtones, groupes de minorités visibles, personnes handicapées ou femmes.

    Nous nous engageons à instaurer des processus de recrutement et un milieu de travail inclusifs et exempts d'obstacles. Si vous avez besoin de mesures d'adaptation dans le cadre du processus d'embauche, veuillez communiquer avec nous à l'avance afin de nous faire part de vos besoins. Les renseignements reçus concernant les mesures d'adaptation seront traités confidentiellement.

    Application Webpage (URL):


    Application Deadline:   December 12 2021 / 12 décembre 2021

  • 18 Nov 2021 2:53 PM | Anonymous member (Administrator)

    Western University

    Location: London, ON
    Compensation:  not applicable

    Western Libraries, one of Canada's leading research libraries, is a member of the Ontario Council of University Libraries, the Canadian Association of Research Libraries, the Association of Research Libraries, the Center for Research Libraries, the Canadian Research Knowledge Network, and the Archives Association of Ontario. Recognized for the quality of its staff, the access and services provided, and its outstanding collections (eleven million items in print and digital formats), Western Libraries supports the University's mission to create, disseminate, and apply knowledge for the benefit of society through excellence in teaching, research, and scholarship.

    Role Description

    Western Libraries seeks an innovative, enthusiastic, service-oriented individual for the position of Archivist in Archives and Special Collections (ASC). This appointment, which will be filled as a Probationary or Continuing Appointment depending on the experience of the successful candidate, is available beginning on or about January 1, 2022, and will be filled at a rank and salary commensurate with the successful candidate's   experience. Reporting to the Head, Archives and Special Collections, and working as a member of the Archives and Special Collections Team, the Archivist will be responsible for providing the full range of archival services to Western Libraries users. The Archivist will also support the ongoing development and implementation of the Team's strategies, policies and procedures in collections management and public service, and, as appropriate, participate in specific projects and initiatives, such as those designed to improve access or support digital preservation.

    The Archivist will be primarily responsible for acquisition and appraisal, arrangement and description, preservation, reference services, and research support, and instruction associated with assigned fonds and collections. The Archivist will assess and selectively build archival holdings, supporting both existing areas of strength and new and developing areas of research and graduate study. The Archivist will also help increase access to archival holdings through improved physical and intellectual control, arrangement and description, and setting priorities for digitization. The Archivist will support faculty, staff, undergraduate and graduate students, visiting academics, and members of the general community conducting research using archival sources. This support will be accomplished through reference service, advanced research consultation, and formal and informal instruction.

    Qualifications - Required:

    •    Master's degree in Archival Studies, or a Master's degree with an archival studies specialization, or a Master's degree combined with relevant experience as an Archivist with a minimum of two years of professional experience preferably in an academic archives setting.
    •    experience with various types of fonds and collections including those originating with large    organizations or institutions
    •    experience with acquisition and appraisal of archives through analysis or implementation of retention schedules or other means of internal transfer, and/or donor negotiation processes;
    •    experience with arrangement and description of personal and/or organizational records in accordance with the  Rules for Archival Description (RAD);
    •    experience with provision of reference and research services; instruction on the use of archival resources;
    •    practical experience in applying preservation best practices to archives and special collections;
    •    experience with use of archives management software;
    •    initiative and outstanding communication, presentation, instruction and interpersonal skills;
    •    excellent critical thinking and analytical skills;
    •    resourcefulness, innovation, and flexibility;
    •    ability to function effectively independently and as a team member;
    •    ability to manage multiple tasks and competing priorities; and
    •    ability to work collaboratively and collegially with Archivist and Librarian colleagues and other staff  within Archives and Special Collections and Western Libraries as a whole.
    •    Ability to apply the principles of diversity, equity, and inclusion


    •    advanced knowledge of preservation principles and practices;
    •    experience with web archiving (e.g., Archive-It) software; and
    •    experience in business fonds and collections.


    The Archives and Special Collections Team is committed to acquiring, preserving and providing access to select rare and unique special collections and archives, in all media formats, in order to support the teaching and research missions of the University. It also supports the operations of the University by ensuring that University records of enduring value are preserved. While the primary focus is on facilitating advanced research by graduate students, faculty members, and external scholars, as well as documenting the history of the University, it also engages with and welcomes use of the rare and unique holdings by members of the broader heritage community.

    The Archives and Special Collections Team includes everyone directly involved in providing services or developing and maintaining archives, rare books, maps, and other types of special collections, as well as supporting digitization, digital preservation, and University records management. 

    Archivists at Western are Members of the Librarians and Archivists Bargaining Unit represented by The University of Western Ontario Faculty Association. The Librarians and Archivists Collective Agreement governs terms and conditions of employment. Librarians and Archivists have academic status and their responsibilities are a combination of professional practice, academic activity, and service (all as defined in the Collective Agreement). Western offers a comprehensive benefit package including but not limited to extended health, dental, vision and pension.

    Applicants are required to submit a covering letter, a curriculum vitae, and the names and contact information for three professional references, by December 15, 11:59 PM (EDT) to: Office of the Vice-Provost & Chief Librarian Western University


    Only applications received by email will be considered.

    Please submit your application package as a single electronic file (MS Word or pdf).

    Please quote in the subject line reference #: ARCHLIB01_2021

    Please ensure that the form available at: is completed and included in your application submission.

    Business Address:  Western University, 1151 Richmond Street N., London, ON N6A 5B8

    Positions are subject to budget approval. Applicants should have fluent written and oral communication skills in English. The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

    In accordance with Canadian immigration requirements, priority will be given to Canadian citizens and permanent residents.

    Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact

    Learn more about Western University:
    Learn more about Western Libraries:
    Learn more about the Librarians and Archivists Collective Agreement :
    Learn more about the University of Western Ontario Faculty Association:
    Learn more about Archives and Special Collections:

    Application Deadline: December 15, 2021


  • 15 Nov 2021 10:21 AM | Anonymous member (Administrator)

    Associate Archivist

    Location: Montreal , Quebec
    Compensation: 23-24.5$ per hour

    We want to work with you

    We recognize that you have choices when it comes to choosing the right partner to help your organization and we respect that.

    At Procom, our mission is to be the best at helping companies hire great people and helping people find great jobs.

    Description and Duties    

    •    Accessioning and cataloging historical and born digital collections.
    •    Helping to facilitate the transfer of records and artefacts to the department
    •    Performing basic preservation activities to safeguard the material
    •    Cataloging all records and artefacts using inhouse standards
    •    Digitizing collections for accessibility
    •    Managing access and copyright information for records Assist in responding to research requests
    •    Perform research activities collection using the database to respond to internal and external research requests
    •    Responsible to work with the client's (bank) Communication Group with special needs or requests (speech writing, visual presentation, articles in @work...) to ensure facts are accurate and provide visual aids.
    •    Digitize applicable records/images to respond to request

    Assist in special heritage projects including but not limited to:

    •    Assist with the implementation of Digital Records Management
    •    Help facilitate heritage displays across Bank's global real estate
    •    Help facilitate the transfer of collections across sites
    •    Assist with special projects relating to the promotion of the heritage and Archives. Promote the history of the bank's financial Group.
    •    Provide heritage tours in English and French

    • Assist with the maintenance of the Bank's Museum (maintenance, exhibits) to ensure that the Bank's history and involvement in Canada's history is presented in an informative/entertaining manner. The museum has over 30M visitors per year


    •    Master's Degree in Archival Sciences or Library & Information Sciences or equivalent work with 2+ years of experience
    •    Training in archival management and techniques of preservation
    •    Knowledge of emerging trends in archival processing, access & management
    •    Knowledge of trends in digital archival management
    •    Knowledge of specialized Archival software, hardware and desktop software including Word, Excel, PowerPoint
    •    Bilingual in French & English Skills
    •    Strong communication, inter-personal and influence skills
    •     Strong organizational/time management skills
    •    Experience with identification & management of confidential and other sensitive documents
    •    Excellent relationship skills
    •    Project management skills
    •    Archival skills in preservation & handling of delicate materials to industry standards.

    How to Apply:  Please send/route all applications to

    Application Webpage (URL):

    Application Deadline: 12/11/2021

  • 10 Nov 2021 10:35 AM | Anonymous member (Administrator)

    Records & Information Management Specialist
    Kwikwetlem First Nation

    Location:  Coquitlam, British Columbia
    Compensation: $55,000 - $72,000 depending on experience

    The Kwikwetlem community are proud downriver Halkomelem speaking Coast Salish people who descended from a tradition of Elders who were renowned as spirit and winter dancers, skilled canoe builders, and master sturgeon and salmon fishers. The Kwikwetlem people are guided by the teachings of their Elders to respect, care for, and protect their Nation, culture, and lands, waters, and resources for past, present, and future generations. Their culture and heritage are the legacy of their ancestors and are what defines and unites the Kwikwetlem people.

    KFN is the government administration organization for the Kwikwetlem people, providing community services and band administration to community members.

    Description and Duties    

    The Kwikwetlem First Nation has an exciting opportunity for a full time Records & Information Management Specialist to join our team in Coquitlam, BC.

    The RIM Specialist reports directly to the Director, Operations and is responsible for planning, developing, implementing, and administering the Nation's Records and Information Management program(s) including maintaining and monitoring the storage of all records, including electronic records of all filing systems, file transfer and storage, file retrieval and preparation of files for permanent storage or destruction, while maintaining the safety and security of confidential information.  This role will also act as the Nation's Privacy Officer, responding to all requests for information from community or other stakeholders.

    Responsibilities will include, but are not limited to:

    •    Promote and enforce information governance and records management principles.
    •    Engage all departments with records management.
    •    Participate in research and development of long and short-term record management plans following accepted industry standards.
    •    Work with departments to ensure procedures are in place to support organizational requirements and demands of various types of incoming correspondence.
    •    Work with departments to provide daily administrative and organizational support to manage various incoming demands to directors and the corporation.
    •    Identify corporate standards for managing terms and conditions of contribution agreements.
    •    Organize, maintain, and update records of the organization.
    •    Support the maintenance of electronic personnel files in accordance with Human Resources policies and procedures.
    •    Maintain and update inventory of all filing systems and archives.
    •    Create new files and records as necessary.
    •    Maintain appropriate databases for the various records, reports, and documents
    •    Assess and process requests for information under applicable provincial & federal Privacy Act legislation, and/or locally developed policies.
    •    Provide access to records for appropriate personnel following policies and procedures for Education; Health; Family Services; Band Administration.
    •    Locate filed, archived materials upon request and ensure that materials are provided to authorized users.
    •    Co-ordinate and record the disposal of documents and the transfer of records to permanent storage in accordance with policies and procedures.
    •    Provide training and ongoing support for internal clients on system access and records function
    •    Ensure compliance with policies and procedure as well as any applicable legislation.


    •    You have a background in records management and experience working with Privacy Provisions of the Freedom of Information and Protection of Privacy Act of British Columbia.
    •    Strong persuasion and negotiation skills, along with a passion to educate others about the importance of information and records management protocols, process, and procedures.
    •    Ideally, you have experience working with First Nations communities, or you are passionate about advocating for marginalized communities.
    •    You see the interdependent connection between businesses and departments which allows you to make informed and intentional decisions through strong critical thinking skills.
    •    Your confidence and tact when working with others enables you to share ideas and recommendations with large groups in an engaging way.
    •    You are self-managed, goal oriented and finish what you start.
    •    You hold yourself and others accountable for delivering on commitments.
    •    Bachelor's degree in Public Administration, Commerce, Library Science, Archival Science and/or a Certification in Information and Records Management
    •    Minimum (3-5) years' direct experience with physical and electronic record management.
    •    Demonstrate high emotional intelligence, patience, and integrity with a commitment to team-driven success and leading by example
    •    Knowledge of principles and procedures used in maintaining and controlling a complex filing system.
    •    Knowledge of program administration, project and contract management and federal and provincial legislation and plans.
    •    Ability to plan, develop and support program strategies, procedures, manage issues and analyze a wide variety of material related to a wide range of programs and services; and prepare briefings and reports.
    •    Developing program information management systems; monitoring and assessing the effectiveness of programs and services.
    •    Provide advice on program issues, trends and strategic directions to staff, community, and other stakeholders.
    •    Ability to maintain deadlines on multiple projects for sustained periods.
    •    Able to maintain accurate records and thorough documentation.
    •    Ability to operate document imaging software, document scanners and other associated hardware and software, including file management applications and the Microsoft Office Suite.
    •    Demonstrable interpersonal and communication skills (verbal and written).
    •    Ability to work independently with minimal supervision demonstrating sound judgement and decision-making skills to ensure the work meets expected standards.
    •    Valid BC Drivers License with a reliable vehicle and appropriate insurance
    •    Able to travel to attend conferences or business meetings from time to time

    Deadline: Until position has been filled

    How to Apply:  If this opportunity matches your values, education, and experience, please send a cover letter indicating your salary expectations and resume to

  • 8 Nov 2021 11:48 AM | Anonymous member (Administrator)

    Information Access and Security Coordinator
    Government of Northwest Territories

    Location: Yellowknife, NT
    Compensation: The salary range for this position is from $44.16 per hour to $52.76 per hour (approximately $86,112 - $102,882) plus an annual Northern Allowance of $3,700.

    The GNWT's 5,000 public servants deliver programs and services to more than 44,000 Northwest Territories (NWT) residents through rewarding careers in one of our 11 Departments and 13 Agencies. The most common language spoken in the NWT is English, but the NWT has 11 official languages including French, English, Chipewyan, Cree, Gwich'in, Inuinnaqtun, Inuktitut, Inuvialuktun, North Slavey, South Slavey, and Tłįchǫ.

    Our employees live and work throughout the NWT in 33 communities ranging in size from less than 50 people in the NWT's smallest community of Kakisa to more than 20,000 in the capital city of Yellowknife.

    An Opportunity to Make a Difference

    Our public service is small in comparison to other Canadian jurisdictions. However, our territory's unique tri-lateral consensus government allows its public servants to work directly on programs and services that matter to northern residents.

    Our Senior Management teams are approachable with a strong appreciation for the importance of mentorship and professional growth- and given our small size, they are often just down the hall.

    Description and Duties    

    Reporting to the Manager, Information Services and as part of the Application Services division within the Information Systems Shared Service, the position is housed within the Department of Finance but delivers services to the Departments of Lands, Environment and Natural Resources (ENR), Industry, Tourism and Investment (ITI), and the Business Development and Investment Corporation (BDIC) with some clients from the GNWT, other government bodies, non-government organizations and the general public.

    The Information Access and Security Coordinator provides advice and recommendations on the appropriate search methods for records requested through ATIPP requests or for legal actions. The position also performs records searches and performs an initial analysis and redaction of information according to the Access to Information Protection of Privacy Act (The Act). The position also provides advice to the Policy Divisions for the Department of Environment and Natural Resources (ENR), the Department of Industry, Tourism and Investment (ITI) and the Department of Lands (Lands) on how best to proceed with retrieval of requested information and in drafting responses to applicants. The Policy Divisions are responsible for receiving and providing final responses to ATIPP requests. The Information Access and Security Coordinator is also responsible for ensuring that steps are taken to ensure the long-term access to and preservation of records classified as full retention as well as public registry documents.

    The position requires the incumbent to exercise discretion in balancing priorities and dealing with sensitive matters. The position works with legislation and policy analysts, and records management experts as well as employees within program areas relevant to searches.


    • Thorough knowledge of the Access to Information and Protection of Privacy Act and general principles of access and privacy.
    • Thorough knowledge of other legislation, policies and procedures in relation to the application of the ATIPP Act and notwithstanding clauses as well as use and disclosure of personal information.
    • Thorough knowledge of the privacy protections under the ATIPP Act, relating to the collection, use and disclosure of personal information; records management theory and practice; and archival storage and preservation practices.
    • Knowledge of government policies and procedures related to the administration of this Act.
    • Excellent analytical skills with the ability to conduct research; understand political climate and interpret legislation accordingly; and work effectively with a variety of people at different levels and in different units within an organization.
    • Demonstrated oral and written communications skills using judgment and discretion.
    • Experience in program coordination.


    A university degree in policy, information management or related field followed by at least 3 years' experience in the information management, policy or legislative setting.

    How to Apply:
    Application Deadline: November 17, 2021

  • 3 Nov 2021 4:10 PM | Anonymous member (Administrator)


    BC Public Service - Ministry of Citizens' Services

    Location: Victoria, British Columbia
    Compensation: $66,557.72 - $75,884.38 annually

    The Corporate Information and Records Management Office, within the Ministry of Citizens' Services, provides information management oversight and guidance to all ministries and applicable broader public sector agencies.

    The Government Records Service (GRS) is the lead branch in CIRMO respecting the life-cycle management of information.  GRS is a leader in delivering on government's commitment to transform its information management in the digital age through the implementation of the Information Management Act.

    Description and Duties   

    Archivists work in a team environment to:

    •    Develop integrated records classification and scheduling systems for client ministries.
    •    Appraise government information to determine which records will ultimately be destroyed and which will be selectively or fully retained as archives.
    •    Review and select specific sets of records for transfer to the government archives.
    •    Develop, revise, and advise on government-wide information management, policy, standards, and guides, and other communications tools.
    •    Provide information management and information governance advice to stakeholders and clients; and performs special projects and other duties on behalf of the GRS Leadership Team; and,
    •    Contribute to the ingest, preservation and public accessibility of information in government's digital archives.

    Qualifications for this role include:

    •    Master's degree in Archival Studies or a related degree or an equivalent combination of related education/training and experience may be considered. 

    •    1 years' experience in archival appraisal for selection.
    •    Experience working with and providing advice to staff and clients.

    For more information, and to apply online by November 21, 2021, please go to:

    How to Apply   

    For more information, and to apply online by November 21, 2021, please go to:

  • 3 Nov 2021 3:54 PM | Anonymous member (Administrator)

    Assistant Professor, Indigenous Data Studies

    Faculty of Information, University of Toronto

    Location: St. George Campus (Downtown Toronto), Ontario

    Compensation: Salary will be commensurate with qualifications and experience.

    The Faculty of Information at the University of Toronto invites applications for a full-time tenure stream position in the area of Indigenous Data Studies. The appointment will be at the rank of Assistant Professor. The expected start date is July 1, 2022, or shortly thereafter.  
    Applicants must have earned a PhD addressing the area of critical data studies from information studies or a related disciplinary or interdisciplinary area (e.g., history; political science; law, data studies, environmental studies, Indigenous studies, science and technology studies, critical heritage studies, communication; sociology, geography, and media studies) by the time of appointment, or shortly thereafter, with a demonstrated record of excellence in research and teaching.
    We welcome applicants whose research interests are in Indigenous Data Studies, including: network sovereignty; data sovereignty; data ethics; data governance; digital heritage; digital humanities; critical information studies; digital activism; community-engaged data and digital practices; media and platform studies; and data justice.
    The successful candidate’s research and teaching interests will complement and build upon our existing strengths (
    The successful candidate will be expected to conduct innovative and independent research at the highest international level and to establish an outstanding, competitive, and externally funded research program. The successful candidate must demonstrate research excellence and will be evaluated commensurate with the career stage of the candidate, taking into consideration the life trajectory and any special circumstances (e.g., career interruptions) as outlined in the submitted materials, as well as a record of publications in highly regarded and field relevant journals or forthcoming publications meeting high international standards, the submitted research statement, presentations at significant conferences, awards and accolades, community engaged work, creative professional activities, or technical projects and strong endorsements from referees of high standing. The successful candidate will be able to demonstrate connections to and conduct research within community-based initiatives.
    Evidence of excellence in teaching will be demonstrated by teaching accomplishments, and the teaching dossier including a teaching statement, sample course materials, and teaching evaluations, or other evidence of superior performance in teaching-related activities submitted as part of the application, as well as strong endorsements by referees. Other teaching-related activities can include performance as a teaching assistant or course instructor, experience leading successful workshops or seminars, student mentorship, community-based teaching, or excellent conference presentations or posters.
    Equity and diversity are essential to academic excellence. As part of the University of Toronto, the Faculty of Information offers the opportunity to conduct research, teach, and live in one of the most diverse cities in the world. Because of our campus’ incredibly diverse student body, and our Faculty’s commitment to fostering an environment of diversity and inclusion, we seek candidates who demonstrate a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment through their application materials.
    Preference will be given to candidates who self-identify as Indigenous. Recognizing that there are a variety of terms that potential candidates may use to self-identify, the University uses the term “Indigenous” in this search, which forms part of the U of T Response to Canada’s Truth and Reconciliation Commission, to encompass the people of Turtle Island, including those who identify as First Nations, Métis, Inuk (Inuit), Alaska Native, Native American, and Native Hawaiian people.
    Salary will be commensurate with qualifications and experience.
    The Faculty of Information (iSchool) at the University of Toronto is a research-led Faculty, committed to educating the next generation of professional and academic leaders in Information, who join us in transforming society through collaboration, innovation, and knowledge creation. We are guided by core values that include engagement with cultural, social, political, and ethical issues in information to benefit society and transparency, accountability, and public responsibility. With an outstanding complement of 30 award-winning faculty members, our key strengths are the quality of our research, the abilities of our graduate students, close ties across the University, and committed alumni. The Faculty of Information is especially proud of the calibre, excellence, academic engagement, and diversity of the students it recruits, admits, and graduates.
    All qualified candidates are invited to apply online by clicking the link below. Applications must include:
    •    a cover letter;
    •    a current curriculum vitae;
    •    a research statement, including contributions to equity, diversity, and ongoing or planned community initiatives;
    •    a teaching dossier that includes a statement of teaching philosophy including contributions to equity, diversity, and ongoing or planned community initiatives, sample course materials, and teaching evaluations, or evidence of superior performance in other teaching-related activities as listed above;
    •    Three samples of recent scholarly work e.g., an article, dissertation chapter, creative work, technological project, book chapter, or equivalent form of research output).
    Applicants must provide the name and contact information of three references. At least one of these references should speak to the applicant’s Indigenous community engagement. University of Toronto’s recruiting tool will automatically solicit and collect letters of reference from each after an application is submitted (this happens overnight). Applicants remain responsible for ensuring that references submit letters (on letterhead, dated and signed) by the closing date.
    All application materials must be submitted online. Submission guidelines can be found at: If you have questions about this position, please contact
    The closing date for applications is November 29, 2021 and all application materials, including reference letters, must be received by then.  
    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
    Diversity Statement
    The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.
    As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see
    Accessibility Statement
    The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
    The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

    If you require any accommodations at any point during the application and hiring process, please contact

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