Project Archivist, Archives des jésuites au Canada/The Archive of the Jesuits in Canada, Montreal, QC
     

Location: Montreal, QC
Compensation: 22.00$/hour

The Archive of the Jesuits in Canada witnesses the activity of all Jesuits who worked in this country and in its foreign missions since the arrival of the first companions in 1611. It recalls the memory of their living faith, of their efforts, of their spiritual values, and of their institutions.

The Archive serves the ongoing administration of the Jesuits of Canada which includes Haiti. Its role is also to ensure the acquisition of documents, books, and works of art as well as appropriate historical artifacts relating to Canadian Jesuit history: to preserve them, to render them accessible, and to make them known.

The AJC collection comprises three distinct collections. The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records. The Library and Rare Books collection contains more than 37,000 books and other published material, including 1,500 rare books. The Art and Artifacts Collection includes objects and artworks that testify to the range of activities of Jesuits in Canada and abroad.

Social Media    https://www.linkedin.com/in/les-archives-des-j%C3%A9suites-au-canada-766307293/

Description and Duties    

The main objective of the project is the processing of one fonds and one collection that testify to various encounters between Jesuits of Canada and Indigenous peoples. This includes the appraisal, the processing, and the creation of finding aids for the selected collection and fonds. The project also includes the digitization of selected records - mostly textual - pertinent to larger research undertaken at The AJC, related to its commitment to the Truth and Reconciliation Commission of Canada with Indigenous peoples, as well as more explicit initiatives in collaboration with Indigenous communities.

The fonds, titled Native Peoples Apostolate, contain correspondence that puts forward initiatives, activities, and relationships between Jesuits and various Indigenous communities. In addition, it includes various reports, studies, and commission reports that offer details about the Jesuit presence alongside Indigenous communities, mostly in Northern Ontario. Moreover, the fonds comprises information about the Anishinable Spiritual Centre and different committee reports. The fonds is comprised of approximately one metre of textual records. The dates of the material range from the early 1900s to the end of the 1990s.

The second project involves the processing of materials created and compiled by Jesuits about Indigenous languages. The collection includes, for example, a vast array of manuscript grammar notes, sermons, prayers, and catechisms in Anishinaabemowin, other Indigenous languages to be identified, and English. The collection also contains annotated published materials. The selected candidate will need to appraise the material and decide, with the help of the Processing Archivist and the Director, if these are included in the collection. Most of the records seem to be from the first part of the twentieth century. The collection contains approximately 2.5 metres of textual records.

Qualifications    

• University-level education in Archival/Information studies or a related field with a demonstrated interest in archival theory and practice, with preference for candidates with a master's degree in Information studies with a specialization in Archival studies;
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description (RAD);
• Interest in digital archives, including digitization practices and processes;
• Ability to communicate information to small and large groups;
• Oral and written fluency in English, with a working knowledge of French, is required;
• Ability to work independently and as part of a team on collaborative initiatives;
• Ability to develop objectives and to implement procedures.

Additional Information    
TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC is engaged in a process of truth and reconciliation with Indigenous peoples. The AJC supports Indigenous resurgence. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, the Report of the Truth and Reconciliation Commission Taskforce of the Steering Committee on Canada's Archives as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records

How to Apply    

The deadline for applications is May 23, 2025.

Applications, which must include a letter of interest and a curriculum vitae in one Word of PDF file, should be sent to François Dansereau, Director of The Archive of the Jesuits in Canada: CANAJCdirection@jesuites.org.

Candidates must be eligible to the Young Canada Works Program. For more information: https://jeunesse-canada-travail.canada.ca/

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Personal information received from prospective candidates will be used only for this recruitment process.

Application Webpage (URL)    https://archivesjesuites.ca/en/hiring-project-archivist-young-canada-works-2/
Application Deadline: May 23, 2025
Use of AI in Application Process: No

Archival Assistant, Upper Canada College, Toronto, ON
 

Location: Toronto, ON
Compensation: $25/hour

Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being. Among its strategic goals is UCC's ambition to become more diverse and inclusive. This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for justice and peace among all people, and addressing systemic and structural forms of oppression.

Description and Duties    

Upper Canada College is hiring an Archival Assistant who will support the arrangement and description of the Barbara Barrow fonds over a three-month period. Barbara Barrow (1908-1994) was UCC's school nurse for over fifty years. Her personal records were donated to the College after her passing; these records include photographs of students and school events, Christmas cards, address books, diaries, news clippings, articles about UCC and various pieces of memorabilia. She also kept a sizable collection of correspondences, including letters from former students serving in the Second World War.

In collaboration with the College Archivist, the Archival Assistant will assist in arranging and describing the various records that comprise this collection in accordance with the Canadian Rules for Archival Description. These descriptions will be rendered digitally accessible using the open-source application Access to Memory (AToM). Additionally, the Archival Assistant will support the digitization of select items from the Barbara Barrow fonds as needed.

This is a twelve-week contract position. A successful applicant will primarily be required to work in-person at Upper Canada College in Toronto, Monday through Thursday, during the summer months. Applicants must be current students returning to full-time study in the 2025/2026 academic year.

Qualifications:

• Current student in a masters' program in archives and records management, library and information studies, museum studies; alternatively, current student in an undergraduate program in history or a related discipline with commensurate professional experience in archives, libraries, or museums. Applicants must be returning to full-time study in the 2025/2026 academic year.
• Applicants must be between the ages of 16 and 30
• Experience in archival processing, specifically arrangement and description, an asset;
• Familiarity with the sociopolitical implications of archival practice, especially as they relate to the arrangement and description of records as an asset;
• Familiarity with Google Suite an asset;
• Familiarity with Access to Memory (AToM) description application, as well as the Canadian Council of Archives' Rules for Archival Description (RAD) an asset;
• Strong organizational and time management skills;
• Strong attention to detail.

 
How to Apply    
To apply, please submit a CV and resume to careers@ucc.on.ca by April 22nd, no later than 3 PM EST. Applications submitted to other College email addresses will not be considered.

Application Deadline: April 22nd, 3 PM EST
Use of AI in Application Process: No

Archives Intern, (Req #88), Stratford Festival Warehouse, Stratford, ON

Location: Stratford, ON
compensation: $23.11/hr

Based in Stratford, Ontario, the Stratford Festival is one of the world’s foremost repertory theatre companies. It operates year-round, presenting a season of about a dozen plays each year between the months of April and November, a rich stream of digital content and hundreds of events designed to deepen understanding of the plays. For every person a theatregoer sees on our stages, we have seven people working behind the scenes, some of the world’s most dedicated and experienced arts workers.

The Stratford Festival is committed to ongoing work to support equity, inclusion, anti-racism and anti-oppression in all areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, design, recruitment of staff and volunteers, and the composition of the Board of Directors.

Why You Should Apply:

• Creative work environment     
• Employee Assistance Program to encourage work-life balance and strong mental health
• Complimentary & discounted ticket offers and events
• Employee discounts on merchandise and event space
• Being a part of the magic of live theatre!

The Stratford Festival Archives is seeking an Archives Intern to assist with the day-to-day responsibilities of the Archives Department. The incumbent will be responsible for the processing, cataloguing and digitization of graphic materials, and will be expected to assist with reference services, pursue copyright and union clearances for publication requests and undertake tasks associated with exhibitions, public outreach activities and environmental monitoring.

As this position is supported by the Young Canada Works program, applicants must meet the following criteria in order to be eligible for this role:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada;
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment (June 16, 2025)
• be a graduate from college or university with a qualification in Library and Information Science, Archival Studies or a closely related field;
• be registered in the Young Canada Works online candidate inventory

Responsibilities:

• Process, arrange and catalogue graphic materials
• Create RAD-compliant records using Collections Management Software
• Digitize negatives, photographs, promotional imagery and other formats for preservation and access purposes
• Supervise the Reading Room
• Determine needs of reference requests and assist in providing access to appropriate archival materials
• Assist with copyright clearances and union permissions for publication and presentation requests
• Assist with exhibition installations and de-installations
• Evaluate and document conservation concerns; perform basic preservation duties
• Collaborate on archival outreach activities as part of the Archives Team
• Create content for the Stratford Festival’s social media platforms using relevant archival material, customizing content to specific themes or events as requested
• Train and supervise volunteers; assign volunteer tasks based on project needs
• Monitor environmental conditions within the facility, making recommendations for improvements
• Adhere to the Stratford Festival Health & Safety Commitment and Procedures and ensure that safe work practices and policies are supported and enforced within reporting structure.
• Perform other duties as assigned

Minimum Qualifications:

• Post-secondary qualification at the Diploma, Bachelor’s or Masters level in Library and Information Science, Archival Studies or a closely related field, with coursework demonstrating an ability to understand and undertake archival work
• Demonstrated coursework or experience creating catalogue records with the Rules for Archival Description (RAD) or another nationally-recognized archival descriptive standard
• Experience conducting research in an archival setting
• Experience conducting academic research online
• Strong organizational skills
• Demonstrated ability to complete work independently and as part of a small team
• Proficiency using Windows-based operating systems on PCs
• Intermediate proficiency with Microsoft Suite Office Software (including Outlook, Word, Excel and PowerPoint)
• Demonstrated ability to learn and operate new technological equipment (external scanners, light boxes, photocopiers, printers, etc.)
• Demonstrated ability to learn and operate new software programs
• Experience retrieving information via library catalogues or archival databases
• Proficiency in English, with the ability to correspond professionally (by phone and in person) and write properly and coherently (archival descriptions, emails, interdepartmental memos, etc.)
• Experience operating or creating records with Collections Management Software considered an asset
• Experience operating Adobe Suite programs (Photoshop, Bridge, Acrobat) considered an asset
• Experience with the theatre industry or a background in the performing arts considered an asset

This is a contract position from June 16, 2025 to February 13, 2026 (35 Weeks).

Posting closes Sunday, April 27th at 5:00 pm.

Shared Values:

• Inclusion: contribute to an environment where everyone is welcome, valued and respected; consistently demonstrate an open-mindedness and intellectual curiosity that promote and celebrate the diversity of perspectives.
• Innovation: put experience and knowledge into creative problem-solving and the continuous improvement of the organization.
• Rigour: show integrity in behaviour, attention to detail in work and commitment to excellence and professional evolution
• Caring: be empathetic, understanding and attentive to others
• Connection: establish and maintain trusting relationships that are respectful and constructive

Who Should Apply:

We welcome applicants of every identity, and encourage applications from Indigenous, Black, People of Colour, Deaf, disabled and 2SLGBTQ+ folks. We are committed to accommodating people with disabilities throughout the recruitment process and beyond. If you require accommodation (including, but not limited to, an accessible interview site, alternative format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let our recruitment team know.

No candidate will meet every desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we’d love to learn more about you!

If you would like to contribute your own remarkable talents to North America’s largest not-for-profit theatre, we’d like to hear from you.
Job Details

Pay Type
    Hourly

Job Start Date
    Monday, June 16, 2025

Job End Date
    Friday, February 13, 2026

Hiring Rate
    23.11 CAD

https://jobs.dayforcehcm.com/en-US/ssfoc/CANDIDATEPORTALv1/jobs/509

Archives Assistant, RM Sotheby's, Blenheim, ON
 

Location: Blenheim, ON
Compensation: $36000-50000

Our business has been fueled by a love of cars and a passion for producing results since 1976. Our vertically integrated range of services, from restoration and private sales to auctions and estate planning-coupled with an expert team of Car Specialists, an international footprint, and a focus on product quality and inventiveness of presentation-provide an unsurpassed level of service to the global collector car market.

Description and Duties   

• Receive, sort, scan, label, and redact history files
• Prepare physical history files to be viewed at auction
• Assist Senior Research Archivist with library and archive projects as required
• Other duties assigned by Senior Research Archivist

Qualifications   

• Be organized with very strong attention to detail
• Able to manage large amounts of information in physical and digital format
• Self-motivated and able to prioritize workload to successfully meet competing deadlines
• MLIS degree (or equivalent) considered an asset but not mandatory
• Car knowledge not mandatory but considered a plus (we will teach you!)
• Able to work in the office everyday based in Blenheim, Ontario - this is not a remote position
• Able to lift 35lbs, stand for long periods of time, comfortable with repeated wrist movement

Additional Information   

• This is an in-office position.
• A love of history and organization will help the successful candidate.
• Above all else, a strong attention to detail and ability to follow processes is required!

How to Apply   

Please submit a resume (cover letter optional) through the careers page on our website.
Application Webpage (URL)    https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c3f56336-492b-4931-8d5f-ba94e32724e8&ccId=19000101_000001&type=JS&lang=en_US&jobId=494241
Application Deadline: Accepting until the position is filled.

ACA Summer Office Assistant, Ottawa, ON

Location: Ottawa, ON

Compensation: $25/hr

May 5, 2025-August 29, 2025 (16 weeks)
35 hours per week (Monday-Friday) at $25/hour
Ottawa, Ontario

The Association of Canadian Archivists (archivists.ca) is pleased to offer a Summer Office Assistant position through the Young Canada Works program. Founded in 1975,the Association of Canadian Archivists (ACA) is a non-profit organization that represents the needs and interests of archives and records professionals throughout Canada. It provides members with opportunities to network with archives and records professionals across the country, develop professional skills and expertise, and participate in national and international advocacy initiatives. The ACA is governed by its members and supported by two full-time staff, with offices located in Ottawa, Ontario.

Under the supervision of the Executive Director and the Membership Services Coordinator, the Summer Office Assistant will assist with a variety of records management and other administrative tasks.

Specific tasks include:

• Provide support to the Records Management Working Group and assist them in developing a records retention schedule for ACA records;
• Review and inventory ACA operational records in preparation for transfer to Library and Archives Canada;
• Scan, index and upload historic publications to the ACA website;
• Assist with managing and adding content to the ACA website;
• Assist in the planning and running of the annual ACA Conference to be held in Ottawa;
• Provide administrative support to the Board and Committees as required;
• Other duties as assigned.

We are looking for a student between 16 and 30 years of age with a keen interest in archives and a desire to learn. The ideal candidate will have some training or experience with archives, libraries, records, or information management. We are also looking for someone who has good attention to detail, time management skills, is able to follow instructions and work collaboratively in a team environment. You must also be comfortable with technology, particularly the Microsoft Office suite of tools and scanning software, and be able to navigate online search engines. Experience with Wild Apricot membership management systems is an asset but not required. This job may involve lifting boxes up to 40 lbs but will be waived if the candidate is not physically able to lift.

This position is offered through the Young Canada Works in Heritage program (https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html) which requires that applicants meet the following criteria:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada. (Non-Canadian students holding temporary work visas or awaiting permanent resident status are not eligible.)
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment;
• be a high school, college, CEGEP or university student; and
• be registered in the YCW online candidate inventory.

The Association of Canadian Archivists is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas to apply.

To apply, please submit a cover letter and resume to Dr. Gillian I. Leitch at Executive.Director@archivists.ca by April 13, 2025 11:59 pm PDT using the email subject "YCW: Summer Office Assistant." All eligible applications will be reviewed, however only shortlisted candidates will be invited for an interview. Two references will be requested prior to the interview.

Job Poster

Archive Preparation, Toronto, ON

Location: Toronto, ON (Bathurst and Lawrence Area)

Compensation: $25-$35 an hour (part time, 15-25 hours a week)

Job Title: Archive Preparation

Job Description:
 
Assist author in preparing, arranging, and describing archival materials for a literary archive to transfer to an archival institution. Duties include packing materials and making an inventory list of the box contents.
 
The author is a poet and novelist who has written on many key topics of our times.
 
•    Location: Toronto - Bathurst and Lawrence area
•    Part time: 15-25 hours a week
•    Duration: Approximately 9 months
•    Work arrangement is flexible.  
•    $25-$35 an hour.
 
 
Qualifications:
 
Archival experience (Literary archival experience preferred). Microsoft Office and Excel proficiency required. Excellent organizational skills.

Please send resume including cover letter and at least two references to literarytoronto@gmail.com .

Senior Archives Technician, University of Winnipeg Archives, Winnipeg, MB

Location: 515 Portage Avenue Winnipeg, Manitoba, Canada R3B 2E9
Compensation: $45,973.20 - $63,372.40

The University Archives, a department in the University Library, is responsible for preserving UWinnipeg's historical analogue and digital records, houses the historical and institutional records of the University of Winnipeg, as well as several private collections. Additionally, the Archives is responsible for special collections, including the Rare Books Collection and the Western Canada Pictorial Index (WCPI). It is the responsibility of the Archives to make these holdings accessible to the University of Winnipeg and wider communities.

Description and Duties    

The Senior Archives Technician is a full-time continuing role integral to the daily care, management, and provision of access to the University Archives. Under the direction of the University Archivist, the Senior Archives Technician performs a range of duties including arrangement, description, reference and outreach, all in keeping with archival standards and best practices.  The Senior Archives Technician develops and maintains considerable knowledge of the archival holdings to effectively perform their responsibilities.

Responsibilities:

• Intellectually organizes and arranges collections of analogue and born-digital records according to archival standards and best practices in preparation for description and access.
• Writes, reviews, and edits descriptions of analogue and born-digital records and their creators according to archival standards, including the Rules for Archival Description.
• Adheres to standards and best practices in the creation of finding aids at the fonds, series, file, and/or item levels via spreadsheets, word processing documents, or descriptive databases, and makes them available via the Archives' website as well as the provincial and national archival catalogues.
• Works with University Archivist to train staff and ensure they adhere to relevant established policies, procedures, and workflows.
• Maintains current knowledge of relevant concepts, practices, issues and technologies, suggests alternative service delivery models.
• Maintains the Archives' statistics tracking spreadsheet, conducts statistical analysis, and regularly reports on findings, assists in using statistical data to make evidence-based decisions.
• Ensures reading room is adequately staffed and secure and that there are no scheduling conflicts.         
• Liaises with University personnel responsible for accessibility, implements policies and procedures ensuring compliance with The Accessibility for Manitobans Act.
• Receives and responds to reference inquiries by email, telephone, social media, or in-person, conducts reference interviews to determine appropriate materials to satisfy inquiries.
• Generates original historical research using archival sources upon request.
• Generates content for and maintains the Archives' social media platforms and website.
• Researches, writes, organizes, schedules, and selects material for physical and digital archival exhibitions.
• Coordinates events, liaising with internal and external units in their execution.
• Directs, supervises and completes performance reviews for, the Archives Assistant.
• Attends staff meetings and serves on Library committees, projects and assignments.

Qualifications        

• Library or Archives technician diploma or certificate required.
• Undergraduate degree with previous experience working in a library or archives desirable.
• Minimum two years public service experience in archives or libraries, including reference, description and outreach.
• Experience conducting and/or supporting basic historical research required.
• Experience arranging and describing analogue and/or digital records to archival standards required.
• Experience planning and installing physical and digital exhibits preferred.
• Experience with digitization preferred.
• Experience building/maintaining websites and using social media in a professional setting preferred.
• Experience supervising staff in a library or archives setting preferred.
• Extensive knowledge of archival descriptive practice and standards, including the Rules for Archival Description, provenance, and original order of collections.
• Extensive knowledge of archival descriptive software, including AtoM
• Knowledge of social media platforms (Facebook or Instagram) and website content management systems (Cascade).
• Understanding of relationship between records and history, and ability to advise on the use of primary sources in scholarly research.
• Ability to apply automated/manual procedures/systems.
• Very strong analytical and creative thinking skills.
• Superior communication skills and ability to communicate effectively orally and in writing with faculty, staff, students, alumni and the public.
• Ability to work independently and cooperatively with others.
• Strong organizational skills and ability to pay close attention to detail.
• Ability to train and direct the work of other employees at a lower level.
• Proficiency in M365 and related suite of software (Word, Excel, Teams, OneDrive) and comfort in learning new technologies.
• Proficiency in digitization and requisite scanning and image editing software (Adobe Photoshop, Adobe Acrobat).
• An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

Condition(s) of Employment:

• Must be legally entitled to work in Canada.
• Ability to lift up to 40 lbs.

Note: The work described in this posting will be conducted in-person.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

How to Apply    

Applications should be submitted via the University of Winnipeg job site.
Application Webpage (URL): https://www.northstarats.com/University-of-Winnipeg/Senior-Archives-Technician-Library/86531
Application Deadline: April 10, 2025

Project Archivist (2 positions, 6 month and 12 month contract),Toronto Metropolitan University, Toronto, ON

Location: Toronto, ON
Compensation: $68,719 - $89,246

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.


Description and Duties    

The Librarian, Project Archivist position offers an exciting opportunity for a future-focused and progressive professional archivist, who is creative, dynamic, and public service-oriented. As a member of the Archives and Special Collections (A&SC) team, and reporting to the Head, Collection Services, the successful candidate will collaborate with A&SC staff on the appraisal, arrangement and description, re-housing, and preservation of the archival collections related to the Canadian director Jeremy Podeswa. This is a full-time contract position.

TMU Image Arts graduate from 1984, Podeswa is the director of Fugitive Pieces, episodes of Six Feet Under, Queer as Folk, The Tudors, Boardwalk Empire, Game of Thrones, Nip/Tuck, and other productions. He has gifted an archive of materials from his career to the TMU Libraries Special Collections. The donation includes scripts, storyboards, photos, concept art pieces, architectural drawings, site plans, set drawings, and handwritten and typed notes. The archive spans genres from drama to horror to fantasy, allowing insight into the creative process from beginning to end, from script to screen.

TMU Libraries' Special Collections was established to help support the learning and teaching needs and facilitate the scholarly, research, and creative activities of the University community by acquiring and preserving rare books, photography, film, and cultural history objects. We have a particular responsibility to help students and staff gain access to the collection and aid them in the interpretation of those objects.


Qualifications    

• The successful candidate shall hold an MA or MLS degree from an ALA-accredited institution or equivalent. A specialization in Archival Studies and/or Records Management is preferred. In addition, the candidate must present evidence of the following:
• Six (6) months of relevant experience working in an archive or special collection
• Proficiency in archival arrangement and description including standard schema such as RAD, ISAD(G), etc.
• Familiarity with current archival practices and emerging concepts.
• An understanding and commitment to decolonizing practices in archives and libraries.
• An active commitment to equity, diversity, inclusion, and accessibility in all aspects of their work and practice.
• Excellent working knowledge of archival database architecture and administration.
• Respect, professionalism, and willingness to engage in collegial decision-making through use of existing councils and governing bodies within the institution.
• Project management experience, specifically in planning exhibitions, blog postings, publications, and other events to showcase the work of Archives.
• A commitment to collaboration and collegiality and a strong focus on service to students, faculty, and staff.
• Excellent problem-solving and time-management skills and ability to operate effectively while balancing competing priorities.
• Strong written, verbal, and interpersonal communication skills.

Key Responsibilities

• Appraisal, Arrangement, Description, Access, Outreach
• Archival appraisal, preservation, arrangement, and description of materials related to the Podeswa collection
• Arrange and describe records according to standard archival practices, using the Rules for Archival Description (RAD)
• Create and update finding aids for the collection, primarily using the AtoM online database
• Apply basic preservation management to archival holdings and ensure materials are properly housed and stored
• Identify access and copyright restrictions in the collection
• Plan initiatives for outreach such as exhibitions, blog posts, social media, and public events.
• Digitization and digital preservation of selected materials

Application information

https://careers.torontomu.ca/psc/hrcgprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=387340&PostingSeq=1&

Job ID 387340

Application Webpage (URL)    https://careers.torontomu.ca/psc/hrcgprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=387340&PostingSeq=1&
Application Deadline: April 1, 2025

Archives Technician: Art, Archives and Special Collections, Mount Royal University - University Library - Archives and Special Collections, Calgary, AB

Location: Calgary, AB
Compensation: $55,982.00 - $70,841.00

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 38 majors. Learn more at mru.ca/AcademicPlan.

Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the Îethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut'ina Nation, and the Métis. Learn more about MRU's Land Acknowledgement.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the University Library

Housed in the Riddell Library and Learning Centre, the University Library is an integral part of the MRU experience. The Library values a healthy inclusive workplace, encourages a culture of innovation and teamwork, and provides support for professional development.  The Library team consists of approximately 60 employees.

The services, facilities, programming and expertise available in the Library support innovative teaching, learning, and scholarship across campus. The Library includes the Archives and Special Collections, and specialized and technology-enriched teaching and learning spaces, including information literacy classrooms, a Maker Studio, audio production rooms, and a range of visualization, simulation, and immersive spaces.  The library meets user information needs through responsive and accessible service and supports; builds capacity across campus for teaching, information literacy, knowledge creation and sharing; and works to strengthen relationships with diverse communities to support teaching, learning and scholarship. The Library's approach is rooted in evidence-based decision making through continuous learning and ongoing assessment of our initiatives and services. Acknowledging the historical exclusion of voices, perspectives and knowledge in libraries, we commit to Indigenous reconciliation, diversity, equity justice and inclusion in our work.
 
Description and Duties    
About the Role

Reporting to the Archivist and Special Collections Librarian, this position supports the management of and access to the University's Art Collection. They are responsible for ensuring that works of art are properly inventoried, described and catalogued. They support exhibition, storage, and the provision of  access to the art collection to members of the campus and the wider community.  This position collaborates with a range of teams and units across campus, including the University's Art Committee, campus interest groups, and employees in Facilities Management and Security Services to ensure that the University's art collection is displayed, described and maintained in alignment with campus policies and collections management best practices.  A member of the Archives and Special Collections team, they also contribute to describing, cataloguing, digitizing and processing the Library's archival collections and special library collections. Archival duties include rehousing of records for storage and preservation, development and maintenance of finding aids, cataloguing of rare books, and instructing and assisting users in the use of archival resources.


This is a permanent full-time position working 35 hours per week.  This is primarily an on-campus position; however, the opportunity to work approximately one day per week remotely may be available.


Responsibilities

• This position supports the care and maintenance of the university's Art Collection, which includes the follow responsibilities:
• Prepares, processes and maintains art collection records related to acquisition, accessioning/deaccessioning, loans, storage, exhibition and display.
• Conducts an annual audit to ensure that the location and condition of works is accurately documented.
• Describes art works according to defined standards for collection management, access, and exhibition purposes.
• Assists with the organization of exhibitions and the coordination of loans for display purposes
• Conducts research related to artworks and artists in the Art Collection, and other topics as required.
• Liaises with the university's Art Committee to ensure that the Art Collection is managed according to defined policy and procedures.
• Coordinates appraisals and ensures proper record keeping.

Archival responsibilities include:

• Supports the Archivist in the acquisition of archival and special library materials.
• Prepares and updates finding aids according to the Rules for Archival Description (RAD) and other descriptive standards
• Physically prepares records for storage through rehousing (boxing, foldering, labeling) according to archival best practices
• Ensures the long-term preservation of records in various formats through encapsulation, scanning, and by conducting minor conservation processes
• Assists with research and outreach projects, develops support materials, and helps with exhibit preparation as required to promote and expand access to collections.
• Staffs the archives service desk, providing research support in person or via email, ensuring user needs are met effectively.
• Instructs and assists users in the effective use of archival resources to meet information needs, drawing on up-to-date knowledge of archival practices and cataloguing standards for reliable and informed guidance.

Qualifications    

• Bachelor's degree or equivalent
• At least 2 years of relevant experience
• Experience working with archival materials and rare books, or experience working with art or museum collections.
• Experience collaborating across diverse teams to achieve goals.
• Strong communication and problem-solving skills.
• Library, art, museum or archives-specific training or education such as Archives Society of Alberta's Archives Institute, Library or Archival Technician diploma, or a Masters in Library and Information Studies is an asset.
• Experience in a post-secondary organization is an asset.

Additional Information    
We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.

If you require accommodation to participate in the recruitment process, please notify erecruiter@mtroyal.ca and we will work together on your accommodation request.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

How to Apply    
Apply via the link at the bottom of the application webpage.
Application Webpage (URL): https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/3193
Application Deadline: April 11, 2025

Archives Assistant (summer internship), Canadian National Exhibition, Toronto, ON

Location: Toronto, Ontario
Compensation: $20.00/hour
 
Looking for a paid summer internship that's fun, by the waterfront and gets you access to one of Toronto's most iconic events? Come join our team at the Canadian National Exhibition (CNE)!   

The CNE, often affectionately referred to as The Ex, is one of the top ten agricultural fairs in North America. Learn what it takes to run Canada's largest community event. Get hands-on experience and a behind-the-scenes look at some of our event attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, tech and gaming hubs, food and wacky treats!   

The CNE fair is a cherished tradition, attracting approximately 1.5 million visitors annually over the course of its 18-day run. Be a part of this summer tradition and help us inspire Canadians and create memories.  

The Canadian National Exhibition (CNE) is seeking an enthusiastic and dedicated Archives Assistant to join our dynamic team. This position offers a unique opportunity to contribute to the preservation of the CNE's rich history while supporting archival and records management practices in a high-energy, public-facing environment. As an integral member of the archives team, the Archives Assistant will assist in processing, cataloguing, and preserving archival materials, while also playing an active role in public engagement through exhibits, historical tours, and events during the CNE and throughout the year. If you have a passion for history, archival work, and the excitement of working at a major cultural event, we invite you to apply and become part of the team that helps bring the CNE's legacy to life.  

Description and Duties    

The Canadian National Exhibition (CNE) is seeking an enthusiastic and dedicated Archives Assistant to join our dynamic team. This position offers a unique opportunity to contribute to the preservation of the CNE's rich history while supporting archival and records management practices in a high-energy, public-facing environment. As an integral member of the archives team, the Archives Assistant will assist in processing, cataloguing, and preserving archival materials, while also playing an active role in public engagement through exhibits, historical tours, and events during the CNE and throughout the year. If you have a passion for history, archival work, and the excitement of working at a major cultural event, we invite you to apply and become part of the team that helps bring the CNE's legacy to life.
 
Qualifications 

• Education: Post-secondary education in Archival Studies, Records Management, Museum Studies, Library & Information Science, or a related field. Experience in event planning/management is a strong asset.
  
• Archive Experience: Experience working with an archive, library, museum, records management, or community events. Assist with the processing, cataloguing, and preservation of archival materials, including photographs, documents, and artifacts. Familiarity with archival standards (RAD), cataloguing, and preservation techniques including knowledge of best practices in archival handling, storage, and conservation to safeguard historical assets is recommended.  
• Records Management: Support records management initiatives by organizing, inventorying, and implementing retention schedules for institutional records.  
• Digitization Experience: Assist in the digitization of archival materials for preservation and public access. Experience processing both electronic and paper-based records and working with digital archives is an asset.  
• Technical Skills: Familiarity with archival databases (ArchivERA), digitization equipment, Microsoft Office, and digital tools for exhibit creation, virtual archives, and online records management. Maintain and update finding aids, databases, and digital records to improve accessibility and retrieval.   
• Communication & Public Engagement: Excellent communication and interpersonal skills, with the ability to engage with the public, provide reference services, host walking tours, and participate in other public engagement activities. Interact with the public, stakeholders, and researchers to promote the archives and its initiatives.   
• Exhibit Creation: Develop and install archival exhibits during the CNE event and off-season. Conduct research to support archival projects, exhibits, historical inquiries, and organizational needs. Proven ability to create engaging exhibits and educational programming for diverse audiences within set budgets and time-frames.  
• Cultural Sensitivity: An understanding and appreciation of the diverse communities represented at the CNE, including Indigenous, immigrant, and multicultural groups, to ensure exhibits and programs are inclusive and relevant to all audiences.  
• Leadership Skills: Demonstrated leadership skills, with the ability to navigate workplace conflicts professionally. Experience supervising and mentoring staff, interns, or volunteers.   
• Administrative Skills: Ability to manage administrative tasks such as payroll, scheduling, record-keeping, and budget tracking. Strong organizational skills and attention to detail.  
• Time Management: The ability to manage multiple projects and deadlines, particularly during the busy CNE season, ensuring that tasks such as exhibit setup, archival research, and administrative duties are completed efficiently.  
• Team Collaboration: Able to work independently as well as collaboratively with various departments, including Programs, Exhibit Sales, Marketing, and Operations  
• Physical Requirement: May require lifting and moving archival boxes weighing 25 pounds or more as part of regular duties. When working the CNE, the archives assistant will need to work in both outdoor and indoor environments.   
• A demonstrated interest in Canadian history, cultural heritage, or the history of the Canadian National Exhibition is an asset.  

Qualifications & Skills for Working at the CNE  

• Event Experience: Knowledge of event planning and coordination, particularly within a cultural or heritage context, is an asset.   
• Public Engagement: Strong interpersonal skills for interacting with the public, staff, and external stakeholders. The ability to engage with diverse audiences, including visitors, and community members, is crucial for promoting the archives and assisting with public-facing initiatives.  
• Problem-solving skills: Ability to think on your feet and address challenges that arise during event-related tasks, such as last-minute changes, equipment issues, or unexpected visitor inquiries.  
• Flexibility and Adaptability: Willingness to take on a variety of tasks, from administrative duties to on-the-ground event support, and the ability to adapt to the fast-paced nature of CNE operations.  
• Customer Service Excellence: Exceptional customer service skills, especially in a high-traffic, public-facing environment like the CNE, to assist visitors with information requests or guide them through exhibitions and walking tours.  
• Crisis Management: Preparedness to respond to unexpected situations calmly and effectively, especially in a large-scale public event setting.  
• Availability: Willingness to work evenings and weekends as required. Must be available to work throughout the summer including Labour Day.  

Work Conditions  

Working at the CNE, an Archives Assistant will need a unique blend of qualifications and skills to thrive in a dynamic and high-profile environment. This role requires someone who can balance the technical aspects of archival work with the flexibility and people skills necessary for a fast-paced, public-facing environment.

 
Additional Information   

What We Offer  

We offer a dynamic and fun work environment where interns can gain hands-on experience. This is a unique opportunity to support the archival and records management practices of the Canadian National Exhibition Association, playing a key role in preserving its rich history and ensuring effective information management.  
 

How to Apply

Interested candidates should submit a resume outlining related experience and qualifications to the attention of Human Resources. Please note only candidates invited for an interview will be contacted.  

At the CNE we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. The CNE offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted for an interview, please advise us if you require any accommodation.
Application Webpage (URL): https://secure.collage.co/jobs/theex/52062
Application Deadline    n/a