Archivist, Sisters of St. Martha, Antigonish, NS

Location: Antigonish, Nova Scotia
Compensation: $50, 000 - $70, 000 (commensurate with qualifications)

Organization Homepage (URL)   

The Congregation of the Sisters of St. Martha (CSM) is a group of women religious based in Antigonish, Nova Scotia. CSM Archives is a private archive dedicated to collecting and preserving the records and artifacts that document the Congregation's history. CSM Archives' collection spans over a century and is comprised of textual documents, heritage artifacts, photographs, audio-visual materials, digitized and digital-born records, and more.

CSM Archives serves the Sisters of St. Martha and is accountable to the Director of Archives. The Archivist is responsible for the day-to-day operation of CSM Archives, which encompasses both the Archives Department and the Heritage Collection.


Primary Duties and Responsibilities:

• Appraise, accession, arrange, and describe records and artifacts -regardless of format-according to the Rules of Archival Description (RAD), Nomenclature for Museum Cataloguing, and internal CSM policies and procedures.
• Manage the preservation needs of the collection, following professional standards and best practices.
• Respond to requests and conduct research on the behalf of administration, staff, Sisters, and authorized researchers following CSM policies.
• Collaborate with internal and external partners on outreach projects (ex: exhibits, anniversary events and celebrations, tours, newsletter articles, etc.).
• Create, update, and maintain finding aids, authority files, and reference materials.
• Evaluate and develop CSM Archives policies and procedures.
• Prepare and maintain annual budget for CSM Archives.
• Serve on interdepartmental committees as CSM Archives' representative (Occupational Health & Safety, Records Management, etc.).
• Engage in professional development: attending conferences, workshops, and training sessions, and participating in relevant professional associations.
• Other duties as required.

Essential Qualifications

• A Master of Information in Archives, Records Management, or Library Science preferred. An equivalent combination of education, training, and experience in related fields may also be considered.
• Familiarity with archival theory, best practices, and the Canadian Rules for Archival Description (RAD).
• Excellent written and verbal communication in English.
• Ability to work respectfully in a faith-based environment.
• Canadian Citizenship or Permanent Residency.

Preferred Qualifications

Preference may be given to candidates with one or more of the following qualifications:

• Excellent research skills.
• Experience with Access to Memory (AtoM) and Microsoft Access.
• Familiarity with digital preservation, including metadata and descriptive standards, preservation best practices, and related hardware and software tools.
• Experience or knowledge of museum standards and practices.
• Experience assessing, creating, and/or revising archival policies and procedures.
• Strong computer skills, proficient with Microsoft Office, i.e. Word, Excel, Outlook.
• Experience creating exhibits, providing tours, or undertaking outreach activities.
• Records Management experience.
• Knowledge of Photography, including camera hardware and/or editing software (ex: Photoshop).

Behavioural

• Excellent interpersonal skills; ability to work independently, as well as in a team.
• Strong organizational and project management skills; proactively identify work to be completed, set priorities, carry out tasks with limited direction, and meet deadlines.
• Attention to detail and ability to perform repetitive tasks.
• Flexible, strategic thinker, problem-solver.

Additional Information    Position

Full time, Permanent (Typically Mon-Fri, some overtime may be required).
Reports to the Director of Archives.


Working Conditions

• Work is primarily in an office, mostly sedentary at a computer or workbench.
• Occasional use of ladders and stairs is required for accessing materials in storage areas, and use of carts for moving materials.
• Must be able to lift up to 13kg (30 lbs).

How to Apply    
To apply please send a resume and cover letter to Sister Florence Kennedy, Director of Archives, at fkennedy@themarthas.com, indicating "Archivist" in the email subject line.

Application Deadline: Applications will be accepted until end of day Monday, May 19, 2025 (Atlantic Standard Time).
Job Poster
Use of AI in Application Process: No
 

Library and Archival Assistant, Ukrainian Museum of Canada, Saskatoon, SK

Location: Saskatoon, Saskatchewan
Compensation: $20/hour

The Ukrainian Museum of Canada is North America's oldest Ukrainian museum, dedicated to preserving, celebrating, and sharing the rich history, culture, and heritage of Ukrainians in Canada and worldwide. Our extensive library and archives house a remarkable collection of resources, including books, documents, and artifacts reflecting Ukrainian history, arts and crafts, religion and society, literature, music, and more.

Description and Duties    
Position Overview:

The Library and Archives Assistant will play a key role in organizing and cataloguing the museum's library collection and assisting with archival management and digitization projects. The successful candidate will work closely with the museum's staff to ensure materials are well-preserved, accessible, and appropriately documented for research and public use.

Employment Type: Full-Time, Fixed-Term Internship (23 weeks).

Hours: Monday-Friday or Tuesday-Saturday, 9:00 AM-5:00 PM (flexibility may occasionally be required for special projects or events). 37.5 hours per week.

Library Organization and Cataloguing:

• Organize and catalogue books and materials, primarily focused on Ukrainian history, arts and crafts, religion, society, literature, and local histories.
• Input bibliographic data into the museum's cataloguing system (PastPerfect).
• Perform basic preservation tasks to protect materials from deterioration.
• Utilize basic reading knowledge of Ukrainian to accurately interpret and catalogue library and archival items.

Archival Assistance:

• Assist with organizing, documenting, and cataloguing archival materials, including handwritten letters, typewritten documents, and photographs.
• Support digitization efforts, including scanning materials, creating metadata, and managing digital files.
• Collaborate with other staff on archival research and special projects as needed.

General Duties:

• Perform other duties as appropriate to the role, including assisting with collections care, public programs, and events as needed.
• Contribute to fostering a welcoming and inclusive environment for museum visitors, researchers, and staff.
• Qualifications    Education: Diploma or degree in Library and Information Science, Archival Studies, History, or a related field. Equivalent experience will be considered.

Languages:

• Basic reading knowledge of Ukrainian is essential.
• Fluency in English is essential.

Technical Skills:

• Familiarity with library cataloguing systems and archival management practices.
• Proficiency with digitization equipment and software is an asset.
• Strong computer skills, including knowledge of Microsoft Office and database systems.

Other Qualifications:

• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.

Interest in Ukrainian culture, history, and heritage is highly desirable.
Additional Information    Eligibility: This position is funded through Young Canada Works (YCW). To be eligible, candidates must:

• Be a Canadian citizen, permanent resident, or have refugee status in Canada.
• Be legally entitled to work in Canada.
• Be between the ages of 16 and 30 at the start of employment.
• Have recently graduated from a post-secondary institution within the past 24 months.
• Be registered in the YCW online candidate inventory.
• Be unemployed or underemployed and not receiving Employment Insurance (EI) benefits while employed in this position.
• Commit to the full duration of the work assignment.
• Not have another full-time job (over 30 hours per week) while employed in this position.

How to Apply    

Please register for a Young Canada Works (YCW) account and express interest in the posted position. Also, submit your resume and cover to director@umcnational.ca. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.
Application Webpage (URL)    https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=23002&showBackToSearch=true
Application Deadline: May 8th, 2025
Use of AI in Application Process: No
 

https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Conservator (Intern, Friends of the Richmond Archives, Richmond, BC  

Location: Richmond, British Columbia
Compensation: $26.00/hr

The Friends of the Richmond Archives is pleased to offer one (1) Young Canada Works Building Careers in Heritage Internship in conservation at the City of Richmond Archives.

Based in Richmond, British Columbia, this is an exciting opportunity for a creative, professional, positive and organized individual to work in an established municipal archives. The City of Richmond Archives holds over 1 kilometre of textual records, 170,000 photographs, 20,000 maps and plans, and over 500 sound and moving image recordings. In addition, the Archives maintains a small reference library and collections of subject and biographical reference files.

Social Media    https://www.facebook.com/FriendsofTheRichmondArchives/

Description and Duties    

Project Summary:

The Conservator (Intern) will work on the following projects:

(1) Hong Wo General Store - Cleaning Mould-Contaminated Ledgers.

The primary task the Intern will work on relates to the Hong Wo General Store, and associated business Richmond Gardens Company, which was owed and operated by Chung Ling Lam. The Hong Wo Store holds an important part in Richmond, British Columbia's history as this store tells the story of a Chinese Canadian family who operated their family store in Steveston from 1895 to 1971. Ling Lam named his business Hong Wo, meaning "Peace Together" or "Living in Harmony." The Store served the diverse customer base in Richmond (including: Indigenous hən̓q̓əmin̓əm̓ speaking peoples as well as Chinese, Japanese, and European settlers).

The Richmond Archives has 2 metres of journals and ledgers which were salvaged from the store before it was demolished in 1977. The cleaning of the ledgers will be carried out under the supervision of the Archivist as well as a Conservator consultant who the Friends of the Richmond Archives will be hiring for a 3 day period.

The Conservator (Intern) will be responsible to safely clean the ledgers, participate in the description of them, digitize a sample for an online exhibit or social media posts, and document their conservation work which will then be showcased in a newsletter and exhibit at the City of Richmond.

(2) Review and update the Disaster Recovery Plan

The Intern will also be tasked with updating the City of Richmond Archives Disaster Recovery Plan. Last updated in 2019, the plan requires some revisions to ensure that the most current information is included in this important document.

(3) Review the 2005 Preservation Assessment Report

The Intern will review the 2005 Preservation Assessment Report written by a conservator for the City of Richmond Archives. After reviewing this report, the Intern will write an updated report that includes an assessment of where the City of Richmond Archives is with the 42 recommendations included in the report written 20 years ago.

Depending upon the status of the cleaning of the Hong Wo Store ledgers, and the associated assessment conducted by the Conservator Consultant, the following tasks may also be assigned to the Intern:

(4) Complete an inventory of all other records at the City of Richmond Archives that require treatment based on information in the accessions database;

(5) Safety treat any other records requiring conservation treatment (disbinding bylaws); and

(6) Safely clean any additional records contaminated with dormant mould.

The ideal candidate for the City of Richmond Archives Conservator (Intern) is either a recent graduate, or current student, of a conservation program with an archival conservation component. It will be considered an asset if the applicant is working towards a Master of Art Conservation degree.

Candidates who are pursuing post-graduate studies in archival studies are also encouraged to apply, especially if they have taken a preservation course.

Qualifications    

Skills Required:

• The ability to carefully and cautiously work with contaminated paper records following established health and safety procedures;
• The ability to handle fragile records with care and attention;
• Great attention to detail;
• Well-developed organizational and planning skills;
• Ability to work both independently and as a part of a team;
• Ability to establish and maintain effective working relationships with both staff and volunteers;
• Computer literacy and an aptitude to work with a variety of systems (InMagic CS/Textworks, Acrobat, MS Word, MS PowerPoint);
• Demonstrated experience working with primary and secondary sources; and
• Excellent writing skills.

Working Conditions:

Office environment with appropriate health and safety protocols for carrying out conservation treatments on archival paper-based records.

Qualifications Required:

• Graduate with a Bachelor of Arts or a Bachelor of Science
• An interest in pursuing a career in Archives, Libraries, Art, or Museum & Heritage services, with an emphasis on conservation. This includes working towards or holds a Master of Art Conservation degree. Candidates working towards or holding a certificate, diploma or Masters in Archival Studies, Libraries, or Museum Studies will also be considered.
• Previous work or volunteer experience with archival records is an asset.
• The successful candidate must meet the YCW eligibility requirements.

How to Apply    

Please send Cover Letter and Resume to:

Dovelle Buie, Archivist, City of Richmond Archives

E-mail: dbuie@richmond.ca

This position will be open until May 19, 2025, or until filled. We will be actively reviewing applications and anticipate starting interviews the week of the May 20, 2025.

No phone inquiries, please. Only short-listed applicants will be notified.

The Friends of the Richmond Archives Society is an equal opportunity employer and encourages all individuals who meet the Job Posting and Young Canada Works Qualifications to apply.

Application Webpage (URL)    https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Job Poster
Use of AI in Application Process: No
 

University Archivist and Head, Special Collections, Library & Archives, Trent University, Peterborough, ON
 

Location: Peterborough, ON
Compensation: $111,330 - $128,126

Consistently recognized as one of Canada's top universities, Trent University is home to a dynamic community of scholars embodying our motto nunc cognosco ex parte - now I know in part - valuing what has been learned, and what is yet to be discovered.

Attracting excellent students from across the country and around the world, Trent is known for leadership in teaching, research, and student satisfaction. Here, students connect and collaborate with faculty, staff, and their peers through diverse communities that span our unique collegiate communities, disciplines, hands-on research, co-op and career experience, and community-based activities.

Across all disciplines, Trent brings critical, integrative thinking to life every day. Popular among students is Trent's uniquely flexible learning environment where a single faculty of arts and science allows students to fully customize their degree in a way that truly reflects their goals and interests.

Trent University offers students the opportunity to study in more than 100 programs across two campuses. The Peterborough campus features award-winning architecture and innovative and academically-rigorous programs housed on 1,400 acres in a breathtaking natural setting on the banks of the Otonabee River. A second campus, Trent Durham Greater Toronto Area, is located in Oshawa and offers career-ready academic programs and experiences. A new residence and academic building opened at this growing campus in Fall 2020.

Come to Trent University - and challenge the way you think.

Social Media    https://www.instagram.com/trentulibrary/

Description and Duties    
Trent University Library and Archives provides collections and services fundamental to academic success, innovation, the advancement of knowledge, and lifelong learning. With a dedicated team of 10 professional and 23 support staff, the Library and Archives collaborates with multiple stakeholders to achieve the academic and research missions of Trent University.

The University Archivist is a member of the Library and Archives professional team, reporting to the University Librarian. Librarians, including the University Archivist, are members of the Trent University Faculty Association (TUFA).

The Archives, guided by an Archives Policy, has a two-fold mandate in fulfilling its function as the official archival repository for Trent University, concentrating on the following areas:

University Records that give evidence of the policies, administration, and history of Trent University's academic and administrative units;
Private Archival Records of institutions, organizations, and individuals that relate to the Trent Valley area, that is Peterborough County and surrounding counties, or to Trent University, or that support Trent University's academic programs.


DUTIES & RESPONSIBILITIES  


Archival Collections Management and Ethics

• Negotiates donations and gift agreements, conducts or arranges appraisals, accessions new acquisitions (physical and digital), creates digital research tools including finding aids, provides equitable access as appropriate to the holdings and ensures long-term preservation of materials in all formats.
• Builds collections that support research and teaching at Trent University, building the holdings in accordance with the University mandate.
• Responsible for managing digital archival collections, including drafting policies, procedures, and best practices related to identifying and preserving collections for conversion to digital formats alongside digitally born materials.
• Arranges the receipt of records deemed archival from University units and supports the University's records management program.
• Carefully considers any sensitivities deemed to be associated with records under negotiation, their handling and care, their processing, and their access to researchers.
• Monitors developments in archival standards and practices and adheres to the terms and conditions of deposit agreements, the Copyright Act and the Freedom of Information and Protection of Privacy Act.

Administrative Duties and Management of Archives Space

• Provides managerial oversight to the University Archives, including physical space(s), budget, and staff supervision.
• Manages the recruitment, selection, deployment, development, and performance management of Archives staff.
• Ensures an inclusive, accessible, safe, equitable, and professional environment governed by applicable codes of ethics and legislated standards.
• Collaborates in establishing strategic objectives, policies, and procedures for the Library and Archives as a whole.
• Collaborates with the Chair of the Trent Art Collection Presidential Advisory Committee on scheduling and other managerial functions for the Archives Associate position, which provides administrative support for the Trent University Art Collection.
• Oversees workflows for tracking and reporting of statistics related to use of the Archives, participation in Archives programming, and use of archival holdings and special collections for the purpose of assessing services and collections and communicating value to Library and Archives stakeholders.

Reference and Instruction

• Provides reference and research services, including instruction on research methodologies and reproduction of holdings where appropriate, and promotes the holdings through outreach initiatives.
• Hosts archival tours, workshops and classes in collaboration with Trent University faculty and in response to requests from visiting external groups, where appropriate and feasible.

Outreach and Professional and Community Engagement

• Promotes the use of the Archives for research and teaching at Trent University.
• Cultivates partnerships with other Library, academic, and administrative units, and with donors and heritage organizations in the community and across Canada; advances the profession through publication, participation in archival conferences and historical society events, and through filling membership positions on local-area heritage boards and committees.
• Pursues funding opportunities and writes grant applications seeking support for exhibitions and events, projects and outreach programming.
• Participates in the Archives Association of Ontario's Archival Information Network (ARCHEION) and the Provincial Acquisitions Strategy, submitting database records of newly acquired archival holdings for extended public awareness.
• Engages with Scholars Portal regarding services and infrastructure for digital preservation and access.
• Explores and participates in joint projects including scholarly digitization projects that support new research initiatives and extend use of the archival and Special Collections holdings.

Qualifications    

• ALA Accredited Master's degree in Library and Information Science or equivalent with a specialization in Archival Studies.
• 5-10 years of progressive experience in a university archives or related professional environments such as museums or non-profit organizations.
• Experience managing and supervising staff, student employees and volunteers in a unionized environment.
• Proven experience working in environments with shifting and competing priorities with an ability to handle and prioritize varied workloads under pressure.
• Training and/or demonstrated experience working with and applying principles of archival ethics in the acquisition, arrangement, description and access to specialized archival and special collections materials.
• Knowledge of and experience working with archival, metadata, and preservation standards (e.g. Rules for Archival Description (RAD), Dublin Core, RDA, RDF, MODS, VRA Core, OAIS, XML, and others).
• Experience with archival description software and digital asset management/content management systems in academic library environments (e.g., AtoM, Drupal, Omeka, and Islandora).
• Strong understanding of technologies, best practices, and trends related to digitization, digital records and archives management, curation, and preservation.
• Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
• Effective communication skills and demonstrated experience taking the initiative to perform various duties, including project management, instruction, research assistance, and writing grant proposals.
• Experience with donor and stakeholder relations, including outside of the direct university community.
• An understanding of the role of decolonization and Indigenization within an archival context.
• Strong research background in Canadian Studies and Indigenous Studies would be an asset. 
  

Additional Information

SCHOLARLY AND PROFESSIONAL ACTIVITIES

Participates in library and university committees, councils, task forces, and teams as appropriate. Keeps abreast with developments in the profession and related fields that affect the practice of librarianship and archives. Participates in professional organizations as appropriate, as well as undertakes research and engages in scholarship as appropriate.

APPLICATION PROCEDURE

Interested candidates must supply the following in one (1) single PDF attachment:

• a covering letter of interest;
• curriculum vitae, which must include a statement of your citizenship;
• the names, email addresses and telephone numbers of three professional references.

Candidates may also submit a Trent University Self Identification Form as a separate attachment along with their application package.

Candidates should apply in confidence by email to: libraryadministration@trentu.ca .

Applications must be received no later than 4:00 p.m. on May 12, 2025.

Application Webpage (URL)    https://www.trentu.ca/humanresources/careers/full-time-faculty/university-archivist-and-head-special-collections?20071
Application Deadline : May 12, 2025

Use of AI in Application Process: No

Archivist, Prince Rupert City & Regional Archives, Prince Rupert, BC

Location: Prince Rupert, British Columbia
Compensation: This Full time position, 35 hours/week. Starting wage is $35/hour. We offer a pension plan, sick pay and 3 weeks annual leave. 

Situated in City Hall, and with off-site storage, our archives has a comprehensive and varied collection of documents and photographs that tell the story of Prince Rupert and surrounding area. Our reference and research assistance services are heavily used by academics, authors, businesses, government departments, family history researchers, and community groups.

We have four staff; a full time archivist and three part-timer staff digitizing our collection.

We are funded by the North Coast Regional District.

Description and Duties    

Under the direction of the Board of Directors, the Archivist will be responsible for all aspects of our archives including evaluation, accession and cataloguing of materials, ensuring proper storage and climate control, budget development, financial management, and supervision of staff and volunteers. The Archivist will also oversee public access, providing expert knowledge of our archival and other historical records in a variety of formats. With contracted help, the successful applicant will be responsible for technical issues including digitizing the collection, website development and staff computers.

Qualifications   

The ideal candidate will have the following qualifications and skills:

• Masters degree in Archival Studies or Library/Information Studies with a focus on archives from an ALA accredited institution
• 2-5 years experience working in archives
• Knowledge and understanding of archival principles, Freedom of Information and Protection of Privacy law, and copyright regulations
• Knowledge and practical experience in creating descriptions using Canadian Rules for Archival Description (RAD)
• Experience with digitization of historic materials
• Proficiency in computer office software including word processing, spreadsheets and other applications
• Excellent research and problem solving skills, written and oral communication
• Demonstrated administrative, financial and organizational skills, ability to multitask and prioritize work flow
• Experience in grant writing an asset

This position requires a criminal record check.

Additional Information    

Prince Rupert is a diverse city of 12,000 residents located on the north coast of British Columbia in the traditional territory of the Tsimshian Nation. We are surrounded by the Great Bear rain forest, with spectacular scenery and abundant ocean and forest wildlife. The city has a first class performing arts theatre, library, museum, and civic centre for indoor sports and activities, plus hiking trails, kayaking, and fishing. For more information see https://visitprincerupert.com/discover-prince-rupert/visitor-guides/

How to Apply    

Please send a cover letter and resume to:
President, Board of Directors
by email : archives@citywest.ca
by post : Prince Rupert City & Regional Archives, P.O. Box 1093 Prince Rupert, BC V8J 4H6

Application Deadline: June 30, 2025

Only those short listed for interviews will be contacted.
Job poster
Use of AI in Application Process: No
 

Project Archivist, Archives des jésuites au Canada/The Archive of the Jesuits in Canada, Montreal, QC
     

Location: Montreal, QC
Compensation: 22.00$/hour

The Archive of the Jesuits in Canada witnesses the activity of all Jesuits who worked in this country and in its foreign missions since the arrival of the first companions in 1611. It recalls the memory of their living faith, of their efforts, of their spiritual values, and of their institutions.

The Archive serves the ongoing administration of the Jesuits of Canada which includes Haiti. Its role is also to ensure the acquisition of documents, books, and works of art as well as appropriate historical artifacts relating to Canadian Jesuit history: to preserve them, to render them accessible, and to make them known.

The AJC collection comprises three distinct collections. The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records. The Library and Rare Books collection contains more than 37,000 books and other published material, including 1,500 rare books. The Art and Artifacts Collection includes objects and artworks that testify to the range of activities of Jesuits in Canada and abroad.

Social Media    https://www.linkedin.com/in/les-archives-des-j%C3%A9suites-au-canada-766307293/

Description and Duties    

The main objective of the project is the processing of one fonds and one collection that testify to various encounters between Jesuits of Canada and Indigenous peoples. This includes the appraisal, the processing, and the creation of finding aids for the selected collection and fonds. The project also includes the digitization of selected records - mostly textual - pertinent to larger research undertaken at The AJC, related to its commitment to the Truth and Reconciliation Commission of Canada with Indigenous peoples, as well as more explicit initiatives in collaboration with Indigenous communities.

The fonds, titled Native Peoples Apostolate, contain correspondence that puts forward initiatives, activities, and relationships between Jesuits and various Indigenous communities. In addition, it includes various reports, studies, and commission reports that offer details about the Jesuit presence alongside Indigenous communities, mostly in Northern Ontario. Moreover, the fonds comprises information about the Anishinable Spiritual Centre and different committee reports. The fonds is comprised of approximately one metre of textual records. The dates of the material range from the early 1900s to the end of the 1990s.

The second project involves the processing of materials created and compiled by Jesuits about Indigenous languages. The collection includes, for example, a vast array of manuscript grammar notes, sermons, prayers, and catechisms in Anishinaabemowin, other Indigenous languages to be identified, and English. The collection also contains annotated published materials. The selected candidate will need to appraise the material and decide, with the help of the Processing Archivist and the Director, if these are included in the collection. Most of the records seem to be from the first part of the twentieth century. The collection contains approximately 2.5 metres of textual records.

Qualifications    

• University-level education in Archival/Information studies or a related field with a demonstrated interest in archival theory and practice, with preference for candidates with a master's degree in Information studies with a specialization in Archival studies;
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description (RAD);
• Interest in digital archives, including digitization practices and processes;
• Ability to communicate information to small and large groups;
• Oral and written fluency in English, with a working knowledge of French, is required;
• Ability to work independently and as part of a team on collaborative initiatives;
• Ability to develop objectives and to implement procedures.

Additional Information    
TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC is engaged in a process of truth and reconciliation with Indigenous peoples. The AJC supports Indigenous resurgence. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, the Report of the Truth and Reconciliation Commission Taskforce of the Steering Committee on Canada's Archives as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records

How to Apply    

The deadline for applications is May 23, 2025.

Applications, which must include a letter of interest and a curriculum vitae in one Word of PDF file, should be sent to François Dansereau, Director of The Archive of the Jesuits in Canada: CANAJCdirection@jesuites.org.

Candidates must be eligible to the Young Canada Works Program. For more information: https://jeunesse-canada-travail.canada.ca/

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Personal information received from prospective candidates will be used only for this recruitment process.

Application Webpage (URL)    https://archivesjesuites.ca/en/hiring-project-archivist-young-canada-works-2/
Application Deadline: May 23, 2025
Use of AI in Application Process: No

Archival Assistant, Upper Canada College, Toronto, ON
 

Location: Toronto, ON
Compensation: $25/hour

Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being. Among its strategic goals is UCC's ambition to become more diverse and inclusive. This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for justice and peace among all people, and addressing systemic and structural forms of oppression.

Description and Duties    

Upper Canada College is hiring an Archival Assistant who will support the arrangement and description of the Barbara Barrow fonds over a three-month period. Barbara Barrow (1908-1994) was UCC's school nurse for over fifty years. Her personal records were donated to the College after her passing; these records include photographs of students and school events, Christmas cards, address books, diaries, news clippings, articles about UCC and various pieces of memorabilia. She also kept a sizable collection of correspondences, including letters from former students serving in the Second World War.

In collaboration with the College Archivist, the Archival Assistant will assist in arranging and describing the various records that comprise this collection in accordance with the Canadian Rules for Archival Description. These descriptions will be rendered digitally accessible using the open-source application Access to Memory (AToM). Additionally, the Archival Assistant will support the digitization of select items from the Barbara Barrow fonds as needed.

This is a twelve-week contract position. A successful applicant will primarily be required to work in-person at Upper Canada College in Toronto, Monday through Thursday, during the summer months. Applicants must be current students returning to full-time study in the 2025/2026 academic year.

Qualifications:

• Current student in a masters' program in archives and records management, library and information studies, museum studies; alternatively, current student in an undergraduate program in history or a related discipline with commensurate professional experience in archives, libraries, or museums. Applicants must be returning to full-time study in the 2025/2026 academic year.
• Applicants must be between the ages of 16 and 30
• Experience in archival processing, specifically arrangement and description, an asset;
• Familiarity with the sociopolitical implications of archival practice, especially as they relate to the arrangement and description of records as an asset;
• Familiarity with Google Suite an asset;
• Familiarity with Access to Memory (AToM) description application, as well as the Canadian Council of Archives' Rules for Archival Description (RAD) an asset;
• Strong organizational and time management skills;
• Strong attention to detail.

 
How to Apply    
To apply, please submit a CV and resume to careers@ucc.on.ca by April 22nd, no later than 3 PM EST. Applications submitted to other College email addresses will not be considered.

Application Deadline: April 29 th, 3 PM EST
Use of AI in Application Process: No

Archives Intern, (Req #88), Stratford Festival Warehouse, Stratford, ON

Location: Stratford, ON
compensation: $23.11/hr

Based in Stratford, Ontario, the Stratford Festival is one of the world’s foremost repertory theatre companies. It operates year-round, presenting a season of about a dozen plays each year between the months of April and November, a rich stream of digital content and hundreds of events designed to deepen understanding of the plays. For every person a theatregoer sees on our stages, we have seven people working behind the scenes, some of the world’s most dedicated and experienced arts workers.

The Stratford Festival is committed to ongoing work to support equity, inclusion, anti-racism and anti-oppression in all areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, design, recruitment of staff and volunteers, and the composition of the Board of Directors.

Why You Should Apply:

• Creative work environment     
• Employee Assistance Program to encourage work-life balance and strong mental health
• Complimentary & discounted ticket offers and events
• Employee discounts on merchandise and event space
• Being a part of the magic of live theatre!

The Stratford Festival Archives is seeking an Archives Intern to assist with the day-to-day responsibilities of the Archives Department. The incumbent will be responsible for the processing, cataloguing and digitization of graphic materials, and will be expected to assist with reference services, pursue copyright and union clearances for publication requests and undertake tasks associated with exhibitions, public outreach activities and environmental monitoring.

As this position is supported by the Young Canada Works program, applicants must meet the following criteria in order to be eligible for this role:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada;
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment (June 16, 2025)
• be a graduate from college or university with a qualification in Library and Information Science, Archival Studies or a closely related field;
• be registered in the Young Canada Works online candidate inventory

Responsibilities:

• Process, arrange and catalogue graphic materials
• Create RAD-compliant records using Collections Management Software
• Digitize negatives, photographs, promotional imagery and other formats for preservation and access purposes
• Supervise the Reading Room
• Determine needs of reference requests and assist in providing access to appropriate archival materials
• Assist with copyright clearances and union permissions for publication and presentation requests
• Assist with exhibition installations and de-installations
• Evaluate and document conservation concerns; perform basic preservation duties
• Collaborate on archival outreach activities as part of the Archives Team
• Create content for the Stratford Festival’s social media platforms using relevant archival material, customizing content to specific themes or events as requested
• Train and supervise volunteers; assign volunteer tasks based on project needs
• Monitor environmental conditions within the facility, making recommendations for improvements
• Adhere to the Stratford Festival Health & Safety Commitment and Procedures and ensure that safe work practices and policies are supported and enforced within reporting structure.
• Perform other duties as assigned

Minimum Qualifications:

• Post-secondary qualification at the Diploma, Bachelor’s or Masters level in Library and Information Science, Archival Studies or a closely related field, with coursework demonstrating an ability to understand and undertake archival work
• Demonstrated coursework or experience creating catalogue records with the Rules for Archival Description (RAD) or another nationally-recognized archival descriptive standard
• Experience conducting research in an archival setting
• Experience conducting academic research online
• Strong organizational skills
• Demonstrated ability to complete work independently and as part of a small team
• Proficiency using Windows-based operating systems on PCs
• Intermediate proficiency with Microsoft Suite Office Software (including Outlook, Word, Excel and PowerPoint)
• Demonstrated ability to learn and operate new technological equipment (external scanners, light boxes, photocopiers, printers, etc.)
• Demonstrated ability to learn and operate new software programs
• Experience retrieving information via library catalogues or archival databases
• Proficiency in English, with the ability to correspond professionally (by phone and in person) and write properly and coherently (archival descriptions, emails, interdepartmental memos, etc.)
• Experience operating or creating records with Collections Management Software considered an asset
• Experience operating Adobe Suite programs (Photoshop, Bridge, Acrobat) considered an asset
• Experience with the theatre industry or a background in the performing arts considered an asset

This is a contract position from June 16, 2025 to February 13, 2026 (35 Weeks).

Posting closes Sunday, April 27th at 5:00 pm.

Shared Values:

• Inclusion: contribute to an environment where everyone is welcome, valued and respected; consistently demonstrate an open-mindedness and intellectual curiosity that promote and celebrate the diversity of perspectives.
• Innovation: put experience and knowledge into creative problem-solving and the continuous improvement of the organization.
• Rigour: show integrity in behaviour, attention to detail in work and commitment to excellence and professional evolution
• Caring: be empathetic, understanding and attentive to others
• Connection: establish and maintain trusting relationships that are respectful and constructive

Who Should Apply:

We welcome applicants of every identity, and encourage applications from Indigenous, Black, People of Colour, Deaf, disabled and 2SLGBTQ+ folks. We are committed to accommodating people with disabilities throughout the recruitment process and beyond. If you require accommodation (including, but not limited to, an accessible interview site, alternative format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let our recruitment team know.

No candidate will meet every desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we’d love to learn more about you!

If you would like to contribute your own remarkable talents to North America’s largest not-for-profit theatre, we’d like to hear from you.
Job Details

Pay Type
    Hourly

Job Start Date
    Monday, June 16, 2025

Job End Date
    Friday, February 13, 2026

Hiring Rate
    23.11 CAD

https://jobs.dayforcehcm.com/en-US/ssfoc/CANDIDATEPORTALv1/jobs/509

Archives Assistant, RM Sotheby's, Blenheim, ON
 

Location: Blenheim, ON
Compensation: $36000-50000

Our business has been fueled by a love of cars and a passion for producing results since 1976. Our vertically integrated range of services, from restoration and private sales to auctions and estate planning-coupled with an expert team of Car Specialists, an international footprint, and a focus on product quality and inventiveness of presentation-provide an unsurpassed level of service to the global collector car market.

Description and Duties   

• Receive, sort, scan, label, and redact history files
• Prepare physical history files to be viewed at auction
• Assist Senior Research Archivist with library and archive projects as required
• Other duties assigned by Senior Research Archivist

Qualifications   

• Be organized with very strong attention to detail
• Able to manage large amounts of information in physical and digital format
• Self-motivated and able to prioritize workload to successfully meet competing deadlines
• MLIS degree (or equivalent) considered an asset but not mandatory
• Car knowledge not mandatory but considered a plus (we will teach you!)
• Able to work in the office everyday based in Blenheim, Ontario - this is not a remote position
• Able to lift 35lbs, stand for long periods of time, comfortable with repeated wrist movement

Additional Information   

• This is an in-office position.
• A love of history and organization will help the successful candidate.
• Above all else, a strong attention to detail and ability to follow processes is required!

How to Apply   

Please submit a resume (cover letter optional) through the careers page on our website.
Application Webpage (URL)    https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c3f56336-492b-4931-8d5f-ba94e32724e8&ccId=19000101_000001&type=JS&lang=en_US&jobId=494241
Application Deadline: Accepting until the position is filled.

ACA Summer Office Assistant, Ottawa, ON

Location: Ottawa, ON

Compensation: $25/hr

May 5, 2025-August 29, 2025 (16 weeks)
35 hours per week (Monday-Friday) at $25/hour
Ottawa, Ontario

The Association of Canadian Archivists (archivists.ca) is pleased to offer a Summer Office Assistant position through the Young Canada Works program. Founded in 1975,the Association of Canadian Archivists (ACA) is a non-profit organization that represents the needs and interests of archives and records professionals throughout Canada. It provides members with opportunities to network with archives and records professionals across the country, develop professional skills and expertise, and participate in national and international advocacy initiatives. The ACA is governed by its members and supported by two full-time staff, with offices located in Ottawa, Ontario.

Under the supervision of the Executive Director and the Membership Services Coordinator, the Summer Office Assistant will assist with a variety of records management and other administrative tasks.

Specific tasks include:

• Provide support to the Records Management Working Group and assist them in developing a records retention schedule for ACA records;
• Review and inventory ACA operational records in preparation for transfer to Library and Archives Canada;
• Scan, index and upload historic publications to the ACA website;
• Assist with managing and adding content to the ACA website;
• Assist in the planning and running of the annual ACA Conference to be held in Ottawa;
• Provide administrative support to the Board and Committees as required;
• Other duties as assigned.

We are looking for a student between 16 and 30 years of age with a keen interest in archives and a desire to learn. The ideal candidate will have some training or experience with archives, libraries, records, or information management. We are also looking for someone who has good attention to detail, time management skills, is able to follow instructions and work collaboratively in a team environment. You must also be comfortable with technology, particularly the Microsoft Office suite of tools and scanning software, and be able to navigate online search engines. Experience with Wild Apricot membership management systems is an asset but not required. This job may involve lifting boxes up to 40 lbs but will be waived if the candidate is not physically able to lift.

This position is offered through the Young Canada Works in Heritage program (https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html) which requires that applicants meet the following criteria:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada. (Non-Canadian students holding temporary work visas or awaiting permanent resident status are not eligible.)
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment;
• be a high school, college, CEGEP or university student; and
• be registered in the YCW online candidate inventory.

The Association of Canadian Archivists is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas to apply.

To apply, please submit a cover letter and resume to Dr. Gillian I. Leitch at Executive.Director@archivists.ca by April 13, 2025 11:59 pm PDT using the email subject "YCW: Summer Office Assistant." All eligible applications will be reviewed, however only shortlisted candidates will be invited for an interview. Two references will be requested prior to the interview.

Job Poster