Project Archivist (2 positions, 6 month and 12 month contract),Toronto Metropolitan University, Toronto, ON

Location: Toronto, ON
Compensation: $68,719 - $89,246

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.


Description and Duties    

The Librarian, Project Archivist position offers an exciting opportunity for a future-focused and progressive professional archivist, who is creative, dynamic, and public service-oriented. As a member of the Archives and Special Collections (A&SC) team, and reporting to the Head, Collection Services, the successful candidate will collaborate with A&SC staff on the appraisal, arrangement and description, re-housing, and preservation of the archival collections related to the Canadian director Jeremy Podeswa. This is a full-time contract position.

TMU Image Arts graduate from 1984, Podeswa is the director of Fugitive Pieces, episodes of Six Feet Under, Queer as Folk, The Tudors, Boardwalk Empire, Game of Thrones, Nip/Tuck, and other productions. He has gifted an archive of materials from his career to the TMU Libraries Special Collections. The donation includes scripts, storyboards, photos, concept art pieces, architectural drawings, site plans, set drawings, and handwritten and typed notes. The archive spans genres from drama to horror to fantasy, allowing insight into the creative process from beginning to end, from script to screen.

TMU Libraries' Special Collections was established to help support the learning and teaching needs and facilitate the scholarly, research, and creative activities of the University community by acquiring and preserving rare books, photography, film, and cultural history objects. We have a particular responsibility to help students and staff gain access to the collection and aid them in the interpretation of those objects.


Qualifications    

• The successful candidate shall hold an MA or MLS degree from an ALA-accredited institution or equivalent. A specialization in Archival Studies and/or Records Management is preferred. In addition, the candidate must present evidence of the following:
• Six (6) months of relevant experience working in an archive or special collection
• Proficiency in archival arrangement and description including standard schema such as RAD, ISAD(G), etc.
• Familiarity with current archival practices and emerging concepts.
• An understanding and commitment to decolonizing practices in archives and libraries.
• An active commitment to equity, diversity, inclusion, and accessibility in all aspects of their work and practice.
• Excellent working knowledge of archival database architecture and administration.
• Respect, professionalism, and willingness to engage in collegial decision-making through use of existing councils and governing bodies within the institution.
• Project management experience, specifically in planning exhibitions, blog postings, publications, and other events to showcase the work of Archives.
• A commitment to collaboration and collegiality and a strong focus on service to students, faculty, and staff.
• Excellent problem-solving and time-management skills and ability to operate effectively while balancing competing priorities.
• Strong written, verbal, and interpersonal communication skills.

Key Responsibilities

• Appraisal, Arrangement, Description, Access, Outreach
• Archival appraisal, preservation, arrangement, and description of materials related to the Podeswa collection
• Arrange and describe records according to standard archival practices, using the Rules for Archival Description (RAD)
• Create and update finding aids for the collection, primarily using the AtoM online database
• Apply basic preservation management to archival holdings and ensure materials are properly housed and stored
• Identify access and copyright restrictions in the collection
• Plan initiatives for outreach such as exhibitions, blog posts, social media, and public events.
• Digitization and digital preservation of selected materials

Application information

https://careers.torontomu.ca/psc/hrcgprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=387340&PostingSeq=1&

Job ID 387340

Application Webpage (URL)    https://careers.torontomu.ca/psc/hrcgprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=387340&PostingSeq=1&
Application Deadline: April 1, 2025

Archives Technician: Art, Archives and Special Collections, Mount Royal University - University Library - Archives and Special Collections, Calgary, AB

Location: Calgary, AB
Compensation: $55,982.00 - $70,841.00

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 38 majors. Learn more at mru.ca/AcademicPlan.

Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the Îethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut'ina Nation, and the Métis. Learn more about MRU's Land Acknowledgement.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the University Library

Housed in the Riddell Library and Learning Centre, the University Library is an integral part of the MRU experience. The Library values a healthy inclusive workplace, encourages a culture of innovation and teamwork, and provides support for professional development.  The Library team consists of approximately 60 employees.

The services, facilities, programming and expertise available in the Library support innovative teaching, learning, and scholarship across campus. The Library includes the Archives and Special Collections, and specialized and technology-enriched teaching and learning spaces, including information literacy classrooms, a Maker Studio, audio production rooms, and a range of visualization, simulation, and immersive spaces.  The library meets user information needs through responsive and accessible service and supports; builds capacity across campus for teaching, information literacy, knowledge creation and sharing; and works to strengthen relationships with diverse communities to support teaching, learning and scholarship. The Library's approach is rooted in evidence-based decision making through continuous learning and ongoing assessment of our initiatives and services. Acknowledging the historical exclusion of voices, perspectives and knowledge in libraries, we commit to Indigenous reconciliation, diversity, equity justice and inclusion in our work.
 
Description and Duties    
About the Role

Reporting to the Archivist and Special Collections Librarian, this position supports the management of and access to the University's Art Collection. They are responsible for ensuring that works of art are properly inventoried, described and catalogued. They support exhibition, storage, and the provision of  access to the art collection to members of the campus and the wider community.  This position collaborates with a range of teams and units across campus, including the University's Art Committee, campus interest groups, and employees in Facilities Management and Security Services to ensure that the University's art collection is displayed, described and maintained in alignment with campus policies and collections management best practices.  A member of the Archives and Special Collections team, they also contribute to describing, cataloguing, digitizing and processing the Library's archival collections and special library collections. Archival duties include rehousing of records for storage and preservation, development and maintenance of finding aids, cataloguing of rare books, and instructing and assisting users in the use of archival resources.


This is a permanent full-time position working 35 hours per week.  This is primarily an on-campus position; however, the opportunity to work approximately one day per week remotely may be available.


Responsibilities

• This position supports the care and maintenance of the university's Art Collection, which includes the follow responsibilities:
• Prepares, processes and maintains art collection records related to acquisition, accessioning/deaccessioning, loans, storage, exhibition and display.
• Conducts an annual audit to ensure that the location and condition of works is accurately documented.
• Describes art works according to defined standards for collection management, access, and exhibition purposes.
• Assists with the organization of exhibitions and the coordination of loans for display purposes
• Conducts research related to artworks and artists in the Art Collection, and other topics as required.
• Liaises with the university's Art Committee to ensure that the Art Collection is managed according to defined policy and procedures.
• Coordinates appraisals and ensures proper record keeping.

Archival responsibilities include:

• Supports the Archivist in the acquisition of archival and special library materials.
• Prepares and updates finding aids according to the Rules for Archival Description (RAD) and other descriptive standards
• Physically prepares records for storage through rehousing (boxing, foldering, labeling) according to archival best practices
• Ensures the long-term preservation of records in various formats through encapsulation, scanning, and by conducting minor conservation processes
• Assists with research and outreach projects, develops support materials, and helps with exhibit preparation as required to promote and expand access to collections.
• Staffs the archives service desk, providing research support in person or via email, ensuring user needs are met effectively.
• Instructs and assists users in the effective use of archival resources to meet information needs, drawing on up-to-date knowledge of archival practices and cataloguing standards for reliable and informed guidance.

Qualifications    

• Bachelor's degree or equivalent
• At least 2 years of relevant experience
• Experience working with archival materials and rare books, or experience working with art or museum collections.
• Experience collaborating across diverse teams to achieve goals.
• Strong communication and problem-solving skills.
• Library, art, museum or archives-specific training or education such as Archives Society of Alberta's Archives Institute, Library or Archival Technician diploma, or a Masters in Library and Information Studies is an asset.
• Experience in a post-secondary organization is an asset.

Additional Information    
We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.

If you require accommodation to participate in the recruitment process, please notify erecruiter@mtroyal.ca and we will work together on your accommodation request.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

How to Apply    
Apply via the link at the bottom of the application webpage.
Application Webpage (URL): https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/3193
Application Deadline: April 11, 2025

Archives Assistant (summer internship), Canadian National Exhibition, Toronto, ON

Location: Toronto, Ontario
Compensation: $20.00/hour
 
Looking for a paid summer internship that's fun, by the waterfront and gets you access to one of Toronto's most iconic events? Come join our team at the Canadian National Exhibition (CNE)!   

The CNE, often affectionately referred to as The Ex, is one of the top ten agricultural fairs in North America. Learn what it takes to run Canada's largest community event. Get hands-on experience and a behind-the-scenes look at some of our event attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, tech and gaming hubs, food and wacky treats!   

The CNE fair is a cherished tradition, attracting approximately 1.5 million visitors annually over the course of its 18-day run. Be a part of this summer tradition and help us inspire Canadians and create memories.  

The Canadian National Exhibition (CNE) is seeking an enthusiastic and dedicated Archives Assistant to join our dynamic team. This position offers a unique opportunity to contribute to the preservation of the CNE's rich history while supporting archival and records management practices in a high-energy, public-facing environment. As an integral member of the archives team, the Archives Assistant will assist in processing, cataloguing, and preserving archival materials, while also playing an active role in public engagement through exhibits, historical tours, and events during the CNE and throughout the year. If you have a passion for history, archival work, and the excitement of working at a major cultural event, we invite you to apply and become part of the team that helps bring the CNE's legacy to life.  

Description and Duties    

The Canadian National Exhibition (CNE) is seeking an enthusiastic and dedicated Archives Assistant to join our dynamic team. This position offers a unique opportunity to contribute to the preservation of the CNE's rich history while supporting archival and records management practices in a high-energy, public-facing environment. As an integral member of the archives team, the Archives Assistant will assist in processing, cataloguing, and preserving archival materials, while also playing an active role in public engagement through exhibits, historical tours, and events during the CNE and throughout the year. If you have a passion for history, archival work, and the excitement of working at a major cultural event, we invite you to apply and become part of the team that helps bring the CNE's legacy to life.
 
Qualifications 

• Education: Post-secondary education in Archival Studies, Records Management, Museum Studies, Library & Information Science, or a related field. Experience in event planning/management is a strong asset.
  
• Archive Experience: Experience working with an archive, library, museum, records management, or community events. Assist with the processing, cataloguing, and preservation of archival materials, including photographs, documents, and artifacts. Familiarity with archival standards (RAD), cataloguing, and preservation techniques including knowledge of best practices in archival handling, storage, and conservation to safeguard historical assets is recommended.  
• Records Management: Support records management initiatives by organizing, inventorying, and implementing retention schedules for institutional records.  
• Digitization Experience: Assist in the digitization of archival materials for preservation and public access. Experience processing both electronic and paper-based records and working with digital archives is an asset.  
• Technical Skills: Familiarity with archival databases (ArchivERA), digitization equipment, Microsoft Office, and digital tools for exhibit creation, virtual archives, and online records management. Maintain and update finding aids, databases, and digital records to improve accessibility and retrieval.   
• Communication & Public Engagement: Excellent communication and interpersonal skills, with the ability to engage with the public, provide reference services, host walking tours, and participate in other public engagement activities. Interact with the public, stakeholders, and researchers to promote the archives and its initiatives.   
• Exhibit Creation: Develop and install archival exhibits during the CNE event and off-season. Conduct research to support archival projects, exhibits, historical inquiries, and organizational needs. Proven ability to create engaging exhibits and educational programming for diverse audiences within set budgets and time-frames.  
• Cultural Sensitivity: An understanding and appreciation of the diverse communities represented at the CNE, including Indigenous, immigrant, and multicultural groups, to ensure exhibits and programs are inclusive and relevant to all audiences.  
• Leadership Skills: Demonstrated leadership skills, with the ability to navigate workplace conflicts professionally. Experience supervising and mentoring staff, interns, or volunteers.   
• Administrative Skills: Ability to manage administrative tasks such as payroll, scheduling, record-keeping, and budget tracking. Strong organizational skills and attention to detail.  
• Time Management: The ability to manage multiple projects and deadlines, particularly during the busy CNE season, ensuring that tasks such as exhibit setup, archival research, and administrative duties are completed efficiently.  
• Team Collaboration: Able to work independently as well as collaboratively with various departments, including Programs, Exhibit Sales, Marketing, and Operations  
• Physical Requirement: May require lifting and moving archival boxes weighing 25 pounds or more as part of regular duties. When working the CNE, the archives assistant will need to work in both outdoor and indoor environments.   
• A demonstrated interest in Canadian history, cultural heritage, or the history of the Canadian National Exhibition is an asset.  

Qualifications & Skills for Working at the CNE  

• Event Experience: Knowledge of event planning and coordination, particularly within a cultural or heritage context, is an asset.   
• Public Engagement: Strong interpersonal skills for interacting with the public, staff, and external stakeholders. The ability to engage with diverse audiences, including visitors, and community members, is crucial for promoting the archives and assisting with public-facing initiatives.  
• Problem-solving skills: Ability to think on your feet and address challenges that arise during event-related tasks, such as last-minute changes, equipment issues, or unexpected visitor inquiries.  
• Flexibility and Adaptability: Willingness to take on a variety of tasks, from administrative duties to on-the-ground event support, and the ability to adapt to the fast-paced nature of CNE operations.  
• Customer Service Excellence: Exceptional customer service skills, especially in a high-traffic, public-facing environment like the CNE, to assist visitors with information requests or guide them through exhibitions and walking tours.  
• Crisis Management: Preparedness to respond to unexpected situations calmly and effectively, especially in a large-scale public event setting.  
• Availability: Willingness to work evenings and weekends as required. Must be available to work throughout the summer including Labour Day.  

Work Conditions  

Working at the CNE, an Archives Assistant will need a unique blend of qualifications and skills to thrive in a dynamic and high-profile environment. This role requires someone who can balance the technical aspects of archival work with the flexibility and people skills necessary for a fast-paced, public-facing environment.

 
Additional Information   

What We Offer  

We offer a dynamic and fun work environment where interns can gain hands-on experience. This is a unique opportunity to support the archival and records management practices of the Canadian National Exhibition Association, playing a key role in preserving its rich history and ensuring effective information management.  
 

How to Apply

Interested candidates should submit a resume outlining related experience and qualifications to the attention of Human Resources. Please note only candidates invited for an interview will be contacted.  

At the CNE we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. The CNE offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted for an interview, please advise us if you require any accommodation.
Application Webpage (URL): https://secure.collage.co/jobs/theex/52062
Application Deadline    n/a

Curator, Revelstoke Railway Museum, Revelstoke, BC

Location: Revelstoke BC
Compensation: $22/Hour

Organization Homepage (URL)   

The history of the Canadian Pacific Railway through the Mountains of Western Canada is one about great changes in geography, industry and the movement of people, playing a pivotal role in the creation of Canada as a nation.

The Revelstoke Railway Museum plays a valuable and essential role in collecting, preserving and interpreting this history.

Social Media: https://www.facebook.com/revelstokerailwaymuseum

Description and Duties    

Curator
Revelstoke Railway Museum
32 Hours/Week
Salary: $22/Hour

Overview

The Curator will report to the Executive Director in re-defining the permanent and temporary exhibition program and developing a three-year exhibition plan for the Revelstoke Railway Museum. The Curator will collaborate on the research, development, and installation of exhibitions and related programs. The Curator will manage the permanent collection, donations and acquisitions as well as conduct research, object selection, developing layout, didactics, and overseeing installation of permanent and temporary exhibition projects. The Curator will also assist in developing and managing the annual museum program, budget and assist with project grants and other related revenue generation activities.

Exhibition Development

• Responsible for a variety of curatorial and administrative tasks including exhibition research, planning, programs, and events; managing contacts and correspondence; coordination of exhibition logistics, publications, and didactic materials; writing and editing exhibition-related and marketing copy.
• Develops museum exhibition schedule
• Fosters and maintains excellent working relationships with relevant donors, community partners, and other key stakeholders.
• Researches and writes interpretive material to engage the public with exhibitions and coordinate the production of this material with graphic designers, printers, and other contributors.
• Arranges for the loan of special exhibits or artifacts from other museums and galleries when appropriate.
• Develops travelling exhibits and coordinates all details with prospective venues.
• Generates and manages a regular maintenance and cleaning schedule for all exhibits.
• Monitors artifacts and archival material on display for conservation analysis.
• Supervise Young Canada Works and Canada Summer jobs summer students, when applicable.

Archives and Collections

• Ensures that the collections are handled, catalogued, and managed according to the Museum's policies and procedures and consistent with generally accepted professional processes.
• Works with the Executive Director, and Collections and Exhibits Committee to develop and maintain the Collections, and Exhibitions policies on an annual basis.
• Maintains the museum's Past Perfect database and works to improve the quality of existing records.
• Recruits, trains, and supervises staff and/or volunteers assigned to collection management projects, and oversees collection activities including accessioning of artifacts, database entry, storage, and conservation.
• Works with donors offering archival or artifact material to the museum's collection and arranges signing of paperwork, drop off, and any other necessary actions
• Attends Collections and Exhibits Committee meetings, overseas the appraisal of all material, and prepares donations and paperwork prior to meetings.
• Takes, prepares and distributes the minutes of the Collections and Exhibits Committee.
• Prepares necessary loan agreements for any collection material that it is loaned out or borrowed.
• Manages and oversees public access to the collection by communicating and promoting the collection to the wider community and through online content via the Museum's website and social media platforms.
• Maintains the museum's British Columbia Regional Digitized History content and prepares new content as requested.
• Ensures that research requests are responded to in an appropriate and timely fashion.
• Answers photo requests and obtains paperwork and payment for external use of the museum's photo collection. Annually reviews the policy and payment structure for photo requests.
• Reviews the collection policies on an annual basis and submits recommendations to the Board of Trustees.
• Prepares the Collections & Curatorial portion for Board meetings and Annual Report.
• Crosstrain with admissions and retail to assist when coverage is needed

Grants

• In consultation with the Executive Director, apply for funding for exhibitions, collection management and related projects as required.
• Applies for Young Canada Works and Canada Summer student and internship positions annually in January.

Qualifications    

• Post-secondary education in Museum Studies or another professional discipline pertinent to the job function, or an equivalent combination of education and experience.
• Experience and knowledge of current practices in collection management.
• Experience in the development, production, and installation of exhibitions.
• Strong interpersonal and communication skills (oral and written) and a demonstrated ability to deal effectively with the public, diverse community stakeholders, staff, and volunteers.
• Experience in transportation museums is an asset.
• Ability to develop and implement policies, plans and strategies surrounding the collection and exhibitions.
• Experience in seeking grant funding opportunities and writing grant applications.

Additional Information    

For any information and/or questions, please send all inquiries to Victoria Hill VHILL@revelstokerailwaymuseum.org


How to Apply    

Deadline - Friday April 11 @ 5:00pm MT

Please send a cover letter and resume to:

Victoria Hill
Executive Director
Revelstoke Railway Museum
719 Track Street West
PO Box 3018
Revelstoke, BC V0E-2S0

vhill@revelstokerailwaymuseum.org


Application Webpage (URL): https://www.revelstokerailwaymuseum.org/careers
Application Deadline: April 11, 2025

Archives Clerk, City of Burnaby, BC
 

Location: Deer Lake 1 and McGill Library Branch, Burnaby, BC
Compensation: $4,865 - 5,060 - 5,270 - 5,491 - 5,719/month (2024 Rates)

Burnaby is a city in British Columbia, Canada. Located in the centre of Metro Vancouver, it's the third-largest city in the province with over 249,000 residents. Burnaby is known for its beautiful surrounding natural environments and diverse culture-making it a sought-after place to live, work and play.

The City of Burnaby has been named as one of BC's Top Employers for the second year in a row. We're honoured to be included among industry leaders and innovative organizations across the province as an exceptional place to work.


Description and Duties   

This is technical archival work involving responsibility for appraising, arranging and describing municipal and community records according to established archival standards. An incumbent describes records at the fonds, series and file level in both analog and digital format using D/B Textworks database software; prepares archival materials for storage; removes staples, paperclips, glue residue and file folders; labels and stores records according to archival standards; as required, appraises records according to established retention schedules; identifies items to be weeded; provides assistance to patrons and municipal staff in searching the archives for specified records and information. Performs related work as required.

Qualifications   

Qualifications include completion of post-secondary archival training (degree in archival studies from a post-secondary institution preferred) plus sound related experience; or an equivalent combination of training and experience. Considerable knowledge of the Rules for Archival Description and archival preservation practices, including FOIPPA (Freedom of Information and Protection of Privacy Act) and copyright. Ability to appraise, arrange, and describe archival records; conduct research using archival records and finding aids for specified records and information; use software applications related to the work performed (e.g., BitCurator, Exactly, Archivematica, D/B Textworks and related software). A valid Driver's Licence for the Province of British Columbia is considered an asset.

Additional Information   

This is a temporary full time position until February 13, 2026.

How to Apply   

Please submit your application on our careers page.
Application Webpage (URL)    https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=6669
Application Deadline: April 18, 2025 11:59 PM Pacific Time
Job Poster

Archive Preparation, Toronto, ON

Location: Toronto, ON (Bathurst and Lawrence Area)

Compensation: $25-$35 an hour (part time, 15-25 hours a week)

Description:  

Job Title: Literary Archive Preparation 

Assist author in preparing, arranging, and describing archival materials for a literary archive to transfer to an archival institution. Duties include packing materials and making an inventory list of the box contents.  

The author is a poet and novelist who has written on many key topics of our times.

Work arrangement is flexible.  

Qualifications:

Archival experience. Microsoft Office and Excel proficiency required. Excellent organizational skills.

Please send resume including cover letter and at least two references to literarytoronto@gmail.com .

Special Media Archivist, Provincial Archives of New Brunswick, Fredericton, NB - Deadline

Location: Fredericton, NB
Compensation: $1,987.00 to $2,776.00 bi-weekly  

The Provincial Archives of New Brunswick collects, preserves, and makes available for research, documents and records bearing upon the history of New Brunswick.

Description and Duties    

The Provincial Archives of New Brunswick has an exciting opportunity for a Special Media Archivist.

Reporting to the Manager of the Special Media Unit, the Special Media Archivist is primarily responsible for applying professional and current archival standards, best practices and methodologies for the acquisition, arrangement, description, preservation, and promotion of PANB's Sound and Moving Images records (SMI records) holdings in analogue and digital formats. The Special Media Archivist will also work with other (non-SMI) records under the purview of the Special Media Unit, including cartographic, photographic, architectural, and textual records.

Specific key responsibilities will include:

• Acquire, accession, arrange and describe and make available for research, archival fonds that consist of (or related to) audio, video, and film material related to New Brunswick, as well as SMI material created or collected by New Brunswick institutions, societies, organization, and associations.
• Develop processing plans for newly acquired and/or backlogged SMI, photographic, and cartographic/architectural material.
• Write, revise, and update SMI finding aids to meet current archival descriptive standards and best practices.
• Troubleshoot issues characteristic of legacy systems and assist in the development of solutions, including those relevant to existing cartographic, architectural, photographic, SMI, and textual collections.
• Assist with logistical operations for new acquisitions, such as assisting with onsite appraisals, packing, and shipping new acquisitions, shelving new acquisitions, and labelling boxes.
• Provide in-person and remote reference services through a regular reference desk shift and as assigned by the Manager of the Special Media Unit.
• Engage with internal and external stakeholders to establish research collaborations and community partnerships
• Proactively identify work to be completed, and prioritize and shift priorities as needed
• Write funding applications to external granting bodies such as University experiential learning programs, Young Canada Works, and Canada Summer Jobs
• Contribute to policy and procedures evaluation and development
• Provide subject matter expertise to Government and diverse public clientele about SMI and other illustrative documentary heritage and contributing to outreach activities of the Archives (including public speaking)
• Devise project-based strategies to enhance the discoverability of SMI holdings, including digitization initiatives and preparing archival material for publishing online
• Assist in supervising students and temporary employees.
• Occasional evening and weekend work may be required.

Qualifications    
ESSENTIAL QUALIFICATIONS:  

• A bachelor's or master's degree in history, political science, information management, or related discipline and demonstrated knowledge of archival processes and concepts. A diploma in audio engineering or a combination of related technical expertise and experience may also be considered.
• Experience in archival procedures and the arranging and describing archival materials applying archival standards including RAD, processing records with an eye for their potential use.  
• Familiarity with different formats of archival manuscript and SMI materials, born digital materials, and knowledge of best practices for handling, storage, and preservation of those materials.
• Research and writing experience.
• A valid driver's license.
• Written and spoken competence in English is required. Please state your language capability.
• Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

ASSET QUALIFICATIONS:

Preference may be given to candidates that possess one or more of the following asset qualifications:

• Excellent oral and written communication skills.
• Experience providing reference services for archival collections.
• Experience working with archival donors.
• Strong organizational and project management skills; proven ability to work independently, establish goals, set priorities and carry out tasks with limited direction.
• Strong research skills.
• Experience with audio equipment (digital audio editing, obsolete audio formats) and/or knowledge of SMI history
• Written and spoken competence in French an asset.

BEHAVIOURAL COMPETENCIES:

The successful candidate will possess the following behavioural competencies: Strategic Thinking, Integrity, Client Service Orientation, Effective Interactive Communication, Relationship/Network Building, Organizational Commitment, Results Orientation, Team Leadership and Developing Others.

TECHNICAL COMPETENCIES:
The successful candidate will possess the following technical competencies: specialized subject matter expertise in Archives and Information Management; and excellent written and spoken communication skills.

Resumes should be in chronological order specifying education and employment in months and years including part-time and full-time employment

Some travel will be required.
 
How to Apply    

Interested applicants are to apply on-line at www.ere.gnb.ca by March 28, 2025, indicating competition number: 13260
Application Webpage (URL) https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/13260
Application Deadline: March 28, 2025 11:59 PM Atlantic time

Digital Preservation Strategist, Provincial Archives of New Brunswick, Fredericton, NB

Location: Fredericton, NB
Compensation: $56,758 to $79,378 per annum

Organization Homepage (URL)   

The Provincial Archives of New Brunswick collects, preserves, and makes available for research, documents and records bearing upon the history of New Brunswick.

Description and Duties    

The Provincial Archives of New Brunswick is seeking a Digital Preservation Strategist to join its team of information professionals in Fredericton.

Reporting to the Manager of the Special Media Unit, the Digital Preservation Strategist will:

• Provide expert advice in the management and preservation of records in digital form to all public bodies.
• Work with stakeholders across GNB to develop, implement, and communicate policies, procedures, and strategies to ensure that records in digital form remain reliable, authentic, and accessible over the long term to meet the administrative, legal, and historical requirements of the Province.
• Contribute to the scheduling, management, acquisition, transfer, preservation and discoverability of government and private records with a long term or archival retention.
• Maintain and administer PANB's digital repository (currently Preservica) and advance its digital preservation infrastructure.
• Assist PANB archivists in processing digital archival material by developing workflows and guidelines and aiding in the retrieval of data from obsolete digital formats.

Qualifications    
ESSENTIAL QUALIFICATIONS:

• A Master's degree in archival, library or information studies and 1 year of related work experience, or a Bachelor's degree in any discipline with 4 years related work experience. An individual with a combination of education and work experience in the IT sector may also be considered. An equivalent of education, training and experience may be considered.
• Understanding of archival theory and records management principles, and experience developing and implementing related procedures and standards.
• Practical experience with digital forensics and digital preservation.
• Ability to communicate complex subject matter to stakeholders at all levels of GNB
• This position requires written and spoken competence in English.
• Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please state your language capabilities on the application.

ASSET QUALIFICATIONS:

• Experience with legislation governing access and use of records, including the Archives Act, Right to Information and Protection of Privacy and the Personal Health Information Privacy and Access Act.
• Experience administrating Preservica or other digital repository.
• Experience writing grant applications and supervising interns

BEHAVIOURAL COMPETENCIES

• Analytical thinking/Judgement
• Problem solving/Troubleshooting
• Relationship/Network Building
• Flexibility

TECHNICAL COMPETENCIES

• Competency in past and present office technology, software and applications
• Planning, presentation and organizational skills

Additional Information   

This competition may be used to fill future vacancies at the same level.

How to Apply    
Apply online
Application Webpage (URL): https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/13304/?utm_medium=jobshare
Application Deadline: April 4, 2025 11:59 PM Atlantic time
 

President, Rockefeller Archive Center, Sleepy Hollow, NY

Location: Sleepy Hollow, New York, USA
Compensation: $325,000 to $400,000 per year

Mission: By collecting, managing, preserving, and providing broad and equitable access to the historical records of philanthropy and other efforts to work on behalf of the public good, the Rockefeller Archive Center inspires critical analysis and contributes knowledge to diverse learning communities throughout the world.

DESCRIPTION

The Rockefeller Archive Center (RAC) was established in 1974 as the result of efforts by the children of John D. Rockefeller, Jr. to gather in one institution the records of their family's philanthropic work and to stimulate research into the ways in which these philanthropic efforts had impacted the nation and the world. Since that time, the Archive Center has grown substantially, so that it now holds the archives of a large and growing number of philanthropic institutions including the Ford Foundation, the Knight Foundation, the Hewlett Foundation, and many other foundations and civil society organizations, as well as the papers of individuals associated with these organizations.

The RAC's uniqueness lies in its wide-ranging holdings that sit at the nexus of philanthropy, history, civil society, research, and data collection, conservation, and preservation. These are joined in partnerships with archives, libraries, museums, individual and institutional philanthropists, colleges and universities, and a vast array of nonprofit organizations around the world.

The RAC's work falls within three main areas.

• The Archives Program, which guides the Rockefeller Archive Center's ethical, standards-based, and culturally competent stewardship of the archival collections in its custody.
• The Research and Engagement Program, which is a collaborative effort involving historians, educators, designers, and archivists to explore and communicate philanthropy's history using the RAC's collections.
• The Operations and Finance Programs, which provide strategic leadership, guidance, and support to the Rockefeller Archive Center's staff and user communities.

Best archival practices govern the acquisition, searchability, and perpetual safekeeping of the RAC's records. The RAC is a leader in the archival field. But with the research center and outputs, its role as connector and convenor, and its work to increase the understanding of philanthropy from many vantage points, the Center has broad and far-reaching goals.

Serving more than 40 partners whose collections are housed at the RAC as well as 400 visiting scholars each year, the RAC holds more than 150 million pages of documents, as well as two million photographs and over 7,000 films and videotapes used by researchers from around the world. The collections also include 200 TB of digitized and born-digital records. In the RAC's collections, researchers can explore topics ranging from the history of medicine, science, and public health to such fields as the arts, agriculture, social sciences, urban affairs, and public policy. Remaining digitization of archival collections is well underway. Approximately two million pages of significant documents are complete, with another 10 million in process.

The RAC's stipend program provides support for those who need to travel to the Archive Center for their research, while its rich online resources engage even larger global communities. In addition, the RAC regularly convenes conferences, workshops and other gatherings to bring diverse communities together to discuss significant issues related to its collections.

With a $9.4 million budget, an endowment of $160 million, and a staff of 47, the RAC is located in Westchester County, New York about 45 minutes from Manhattan. It is in close proximity to the Pocantico Center, formerly the Rockefeller family estate. Working closely with The Rockefeller University, Rockefeller Brothers Fund, and other Rockefeller family entities, the Rockefeller Archive Center is an independent 501(c)3 nonprofit organization with a board of nine Trustees. The Rockefeller Archive Center relies on income from the endowment for operating expenses, and the President will raise funding for special projects and initiatives.

The Board seeks a successor to the retiring President, who will build upon a solid foundation and position the RAC for the future opportunities and issues facing archives, research, and philanthropy. The new President needs to embrace how the past can inform progress in the future.

Description and Duties    
THE POSITION

Reporting directly to the Board of Trustees, the President will be responsible for overall leadership, management, and implementation of the RAC's strategic vision and its advancement, staff development, budget and administration, and proper overall functioning of the organization.

Ever mindful of the RAC's culture and values, the President will serve as a resource to programmatic and organizational leadership internally, fuel innovative thinking, and nurture the expertise of a knowledgeable and highly dedicated staff, who are the organization's most critical assets and are indispensable to its ongoing success.

The next President will be a thoughtful visionary and an innovative leader with a record of professional success. Acting as chief spokesperson, the President will work to advance the RAC's mission and vision, guiding principles, major initiatives, and successes within the communities it serves. The President will develop, maintain, and steward key strategic partnerships and alliances, broadening the RAC's reach and effectiveness and continuing to solidify its organizational stature, profile, and impact.

The President will ensure that the collections thrive - appropriately preserved, added to, and expertly managed - while providing the best physical and increasingly digital experiences and services that cultivate the creation of new knowledge and greater understanding.

RESPONSIBILITIES

The President is responsible for leading a world-class archive and research center with a strong tradition of: excellence in stewardship; dedication to diversity, equity, accessibility, and inclusion; being a collaborative learning organization; embracing change; holding itself accountable; centering people in the use of technology; and fostering belonging.

The next President will:

• Communicate to a global and diverse community of scholars and potential archive donors the many strengths of the RAC's collections through convenings, publications, fellowships, seminars, strategic partnerships, and other outreach;
• Oversee a digital and physical acquisition strategy that ensures the RAC collects materials useful to its global community today and in the future, through both its own initiative and in collaboration with others;
• Understand the growing importance of digital technology to the current and future success of the RAC's acquisition, preservation, and research functions;
• Lead and motivate a talented staff to deliver on the RAC's mission;
• Work closely with the RAC Trustees, making use of their expertise, insights, and judgment;
• Serve as a trusted partner, including with relevant affinity groups; develop and cultivate deep and meaningful relationships with key and prospective partners to ensure the growth and continued relevance of the collection for future generations to enhance the RAC's reputation and sphere of influence, and to strengthen its strategic impact in the field;
• Foster the strong, inclusive, collaborative, and supportive internal culture, including mentoring, developing, and engaging a staff dedicated to fulfilling the RAC's mission;
• Become an integral part of the Rockefeller network of various entities and individual family members;
• Keep a finger on the pulse of advances in technologies; regularly assess and identify organizational resources, technologies, operations, and policies needed to work efficiently and meet the organization's standards of excellence.

Qualifications    

IDEAL EXPERIENCE

The President will possess:

• Superior leadership skills within and across teams and institutions - with proven ability to cultivate, maintain, and steward relationships across a range of professional communities and levels;
• A strong commitment to the importance and relevance of archives, the RAC specifically, its history, and its collections;
• Strategic planning experience, including the ability to iterate based on qualitative and quantitative analyses;
• Significant senior management skills and experience in fields such as philanthropy, archives, libraries, higher education, research, data, and/or history;
• Experience with the use of digital technology and a commitment to its importance in both content and information delivery;
• Experience working with boards and other governing bodies;
• Specific experience working with foundations and a general understanding of the philanthropic community;
• Sophisticated communication skills including public speaking and writing/editing, with a strong sense of narrative and storytelling;
• An advanced degree, PhD preferred, in social science, humanities, arts and culture, or archival, library, and information sciences, or the like; significant participation in and understanding of scholarly research.

PERSONAL CHARACTERISTICS

The President will bring:

• The humility and curiosity to observe and understand the RAC's programs, projects, and partnerships, as well as the strengths and effectiveness of the staff and Board members;
• The ability to convey a strong and compelling presence and the ability to inspire people to perform at a high level; a firm decision-making ability while engaging with diplomacy and tact;
• A confident and visionary leadership style and a reputation for innovative and forward-thinking accomplishments;
• Proven ability to lead and motivate a highly dedicated staff to whom much responsibility and appropriate authority are delegated; the ability to envision and operationalize new initiatives and deeply understand how operational and programmatic decisions are being experienced by staff;
• Integrity, empathy, emotional intelligence, good judgment, and outstanding interpersonal skills along with the ability to foster strong and trusting relationships at all levels, inside and outside of the organization;
• Emotional maturity, with a sense of humor and the ability to maintain balance and perspective;
• Ability and willingness to travel as needed for meetings with partners, colleagues, and other stakeholders.

How to Apply    
COMPENSATION RANGE - $325,000 to $400,000, with requisite benefits.

• The Rockefeller Archive Center is an equal opportunity employer and is strongly committed to diversity, equity, and inclusion in every sense of the word - from background and birthplace to experience and ideas.
• All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, veteran status, or disability.

Please send nominations or applications, including cover letters and CVs, to Jane Phillips Donaldson and G. Angela Henry at RAC@PhillipsOppenheim.com.
Application Webpage (URL)    https://www.phillipsoppenheim.com/po/arts-media-culture/rockefeller-archive-center/president-sleepy-hollow-ny/248/
Application Deadline: May 7, 2025

Intern Archivist, Inuit Circumpolar Council Canada, Ottawa, ON

Location: Ottawa, Ontario
Compensation: $28.00 / hour

The Inuit Circumpolar Council Canada (ICC Canada) is a non-profit organization dedicated to representing the interests of Canadian Inuit on matters of international importance. ICC Canada is one of four regional offices of the international Inuit Circumpolar Council, which preserves and promotes the unity of Inuit as a single people within the circumpolar Arctic and advocates on behalf of all Inuit. ICC is a Permanent Participant on the Arctic Council, has Consultative Status at the United Nations, and has provisional Consultative Status at the International Maritime Organization, to name just some of its high-level international undertakings. Past leaders of ICC Canada include environmental activist Sheila Watt-Cloutier, Senator Nancy Karetak-Lindell, and Canada's current Governor-General, Mary Simon.

Description and Duties    

• Position Title: Intern Archivist
• Type: Full-time contract, 2 June 2025 to 26 September 2025 (start/end dates flexible)
• Wage: $28.00 per hour
• Location: Ottawa, Ontario
• Note: This position is contingent on Young Canada Works funding.

The Inuit Circumpolar Council Canada is hiring an Intern Archivist through the Young Canada Works program. Under the supervision of the Assistant Archivist, the Intern Archivist will learn how to bring together European/colonial archival theories and practices with Inuit knowledge traditions and specific cultural information needs, while gaining valuable experience working in a small archive. They will also learn about the day-to-day workings of a multi-national non-governmental organization, and the challenges and successes of a small cultural heritage repository, by working alongside the ICC Canada staff and through participation in meetings with staff, archives users, and stakeholders.

The Intern Archivist's tasks include, but are not limited to:

• Appraisal, arrangement, and description of records, according to RAD and ICC Canada Archives standards;
• Digitization of textual, photographic, and graphic records;
• Creation of name, geographic place, and subject authority files according to ICC Canada Archives standards;
• Adding content (descriptions, authority files, and digitized records) to the ICC Canada Archives database (AtoM);
• Creating social media content (Facebook, Instagram, Twitter, YouTube) that highlight the ICC Canada Archives' holdings;
• Answer reference questions from ICC Canada staff, external users, and stakeholders

Qualifications    

• Must meet all Young Canada Works criteria (available at https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html);
• Familiarity with archival practices, methodologies, and theories, especially descriptive standards;
• Ability to work independently, as well as cooperatively;
• Superb organizational skills and attention to detail;
• Flexible in handing a variety of concurrent tasks, with solid time management abilities;
• Strong research skills, and the ability to synthesize information gathered through research;
• Excellent oral and written communication skills in English;
• Strong computer skills in Microsoft 365;
• Discretion and ability to maintain confidentiality;
• Comfortable interacting with individuals outside of your organization;
• Some knowledge and understanding of Inuit culture, traditions, and issues.

Education:

• By May 2025, completion of all degree requirements for an undergraduate degree or college diploma from an accredited institution in a heritage-related field (preferred: information management/library sciences, archival studies, or Indigenous studies);
• PREFERRED: by May 2025, completion of all degree requirements for an ALA-accredited Master's degree, with a minimum of 2 archives-specific courses (i.e. Master of Information, Master of Library and Information Studies, etc.).
• Additional Information: Applicants who are a Beneficiary under an Inuit Land Claims Agreement will be given priority hiring.

ICC Canada is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. If accommodations are required during the application process, please reach out to the Director of Human Resources at jdurocher@inuitcircumpolar.com. We encourage applicants to self-identify.
 

How to Apply    

Please apply via the ICC Canada Bamboo HR portal with a cover letter and resume. If you encounter any technical difficulties, please email lindsay@performhr.ca and indicate "YCW - Intern Archivist" in the subject line.
Application Webpage (URL): https://inuitcircumpolar.bamboohr.com/careers/41
Application Deadline: 25 April 2025