Archivaria            Contact us

   Members             Volunteer

<< First  < Prev   1   2   3   4   5   ...   Next >  Last >> 
  • 3 Oct 2023 9:02 AM | Anonymous member (Administrator)

    Assistant Archivist (Contract), Heritage Professionals, Toronto, ON

    Location: Toronto, ON
    Compensation: $26-$40/hr.

    Heritage Professionals (HP) is a heritage consulting firm situated in Toronto. It was established in early 2012 and specializes in a variety of different heritage services, primarily archival, curatorial work, and information management. In recent years, the company has also distinguished itself in the area of corporate anniversaries.

    Our clients are mainly located in Ontario and include entities such as: health and educational institutions, non-profits, unions, companies, private clubs, archives, and libraries. For more details about our services and clients please consult the firm's website.

    Social Media    Instagram @heritageprofessionalsto, Facebook @Heritage Professionals

    Description and Duties    

    Heritage Professionals is seeking a full-time or part-time assistant archivist for 3-4 months. The individual will provide support for projects that the company is working on in late 2023 and early 2024. The main projects will likely include:

    • Assisting with the archiving of records created by United for Literacy, formerly Frontier College. The multiple media cache of records in their custody date from the 1930s to the 2010s and measures 30 metres in extent. Once completed, the records will be transferred to LAC in 2024 and integrated into their Frontier College fonds.
    • Assisting with the creation of an archives for the Toronto Hunt Club in late 2023 to early 2024. Their records mainly consist of textual and graphic materials and measure around 18 metres in extent. The Club, established in 1843, possesses a unique and rich history. It is located on Kingston Road, overlooking the Scarborough Bluffs.  
    • If time permits, providing support for some of the corporate anniversary projects the firm is undertaking during this period. This would entail conducting research, ordering scans, and assisting with other tasks associated with the production of exhibitions, events, booklets and other products we will be creating for our clients.

    While the advertised position is for 3-4 months, it could potentially be extended well beyond that time if it ends up being a good fit for the firm.


    The preferred candidate will have a completed master's degree in Archival Studies, Museum Studies or the equivalent in regard to background, training and experience in the field. An undergraduate or graduate degree in history would be an asset. The individual will also have a minimum of one to 10 years of practical archival and/or museum experience.

    Some of the required qualifications, skills, and characteristics that the successful candidate should possess include:

    • Familiarity with and some experience in the areas of archival preservation, arrangement, and description.
    • Experience working with textual and graphic materials.
    • Knowledge of the Rules for Archival Description (RAD) and some experience arranging and describing records according to RAD.
    • Proven expertise working with Microsoft Suite software and experience with archival databases would be beneficial.
    • Ability to lift boxes and items up t0 30 lbs.
    • Strong communication (both oral and written) and time management skills.
    • Be detail oriented and have a commitment to accuracy.
    • Comfort working with a team as well as the ability to take and respond effectively to direction from above.
    • Proven capacity to respond to feedback, resolve problems effectively, and manage multiple tasks at once.


    The salary base for the successful candidate will be commensurate with their credentials and experience. The likely range would be $26 to $40 an hour.

    Health & Safety Provisions

    Staff are expected to always act in a safe manner and ensure that those around them do not put themselves or others at risk. Safety is everyone's responsibility. This includes protocols around the corona-virus depending on external mandates.

    How to Apply

    Please submit a cover letter and resume with a minimum of three references via email by 5 pm (EST), 16 October, 2023.

    Heritage Professionals
    Attention: Ellen Scheinberg, President/Principal

    Only those applicants selected for an interview will be contacted.

    Application Webpage (URL)   
    Application Deadline: 16 October  2023, 5 pm (EST)
    Upload job poster / document   

  • 26 Sep 2023 10:50 AM | Anonymous member (Administrator)

    Information Management Analyst, Provincial Archives of Saskatchewan, Regina, SK

    Location: Regina, SK
    Compensation: $34.028 to $42.641 Hourly
    The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available public (government) and private records of significance to the history of the Province of Saskatchewan.
    Social Media   

    Description and Duties    

    As an Information Management Analyst reporting to the Director of IMS, you will work closely with government clients to develop, review and maintain records schedules, policies and other RIM tools; to monitor the disposal of records; and to promote effective and accountable management of public (government) records. The duties also include the development, coordination, and review of government-wide RIM policies, guidelines, and processes.

    This position provides RIM advisory services, develops and delivers RIM training and coordinates RIM stakeholder meetings and working groups. This position also monitors the continuing relevance and the use of the Administrative Records Management System 2014 (ARMS2014) including revisions of the system. This position may perform other tasks related to information and archival management as assigned by the Director, in keeping with the scope and classification of this position.

    In addition to the extensive knowledge of RIM theories, best practices, standards, and archival principles, the candidate will possess sound understanding of RIM policies, practices, and legislation applicable to the government of Saskatchewan.


    Typically, the knowledge required for this position, is acquired through a Master's degree in information and library science, archival science, public administration or related social sciences, as well as, experience in records and information management or an equivalent combination of post-secondary education and significant experience in RIM and archival services.

    How to Apply  

    To see the full job ad and to apply, please visit here.
    Application Webpage (URL)

    Application Deadline: October 1, 2023, 11:59 PM


  • 26 Sep 2023 10:28 AM | Anonymous member (Administrator)

    Teaching and Outreach Archivist/Librarian, Queen's University Library, Kingston, ON

    Location: Kingston, ON
    Compensation: Archivists and Librarians at Queen's University are members of the Queen's University Faculty Association. Compensation is governed by the collective agreement between the Association and the University.  Information concerning compensation may be found at Article 42.5 "Compensation: Librarians and Archivists."  Salary will be commensurate with qualifications and experience as per the Years of Experience Guidelines.  The 2024-2025 floor for a General Archivist is $69,449.00 and the Assistant Archivist floor is 1.125 times the General Archivist floor.

    People from across Canada and around the world come to learn, teach and carry out research at Queen's University. Employees and their dependants are eligible for an extensive benefits package including prescription drug coverage, vision care, dental care, long term disability insurance, life insurance and access to the Employee and Family Assistance Program. You will also participate in a pension plan. Tuition assistance is available for qualifying employees, their spouses and dependent children.  Queen's values families and is pleased to provide a 'top up' to government parental leave benefits for eligible employees on maternity/parental leave.  In addition, Queen's provides partial reimbursement for eligible daycare expenses for employees with dependent children in daycare. Details are set out in the Queen's-QUFA Collective Agreement. For more information on employee benefits, see Queen's Human Resources.

    Additional information about Queen's University can be found on the Faculty Recruitment and Support website. The University is situated on the traditional territories of the Haudenosaunee and Anishinaabe, in historic Kingston on the shores of Lake Ontario. Kingston's residents enjoy an outstanding quality of life with a wide range of cultural, recreational, and creative opportunities. Visit Inclusive Queen's for information on equity, diversity and inclusion resources and initiatives.   
    Social Media    @QueensULibrary @jordan_library @queensarchives

    Description and Duties    

    Queen's University Library invites applications for an Initial Continuing-Track Appointment at the rank of General or Assistant Archivist, based on academic experience.  The preferred start date is early 2024.

    Located at Queen's University in Kingston, the Teaching and Outreach Archivist/Librarian is a Continuing track position reporting to the University Archivist & Associate University Librarian in the Queen's University Library's Archives and Special Collections division. The position collaborates closely across the division with the Curator for Rare Books and Special Collections and the Public Services/ Private Records Archivist to share responsibilities for liaison with faculty, campus and community outreach, and reference and teaching.  

    The incumbent is a specialist in archives and special collections as their subject matter to teach about the theory, practice, and material culture of archives, rare books, and special collections. The Teaching and Outreach Archivist/Librarian works with a focus on teaching and outreach opportunities across the library system and in the broader community that promotes the use of archives and special collections. The position undertakes course-based instruction, attends regular reference shifts, and answers reference requests from both units; leads or co-leads both community based and faculty and student focused promotion and outreach services and projects, such as the Archives' From the Page crowd-sourced transcription service, programmed and pop-up digital and physical exhibitions, and projects for for-credit (HIST 212, 501/502), paid, or volunteer students and community members.  This position may also attend, when appropriate, Library Advisory Committees; inform Cyclical Program Reviews; attend other library meetings; and work with liaison librarians, archivists, and staff to promote collaboration and communication in the context of the library's organizational design and vision of one library with a shared allegiance to common goals and a 'learning organization' philosophy of continuous staff development, engagement, teamwork, and communication.

    Teaching, Reference, and Research

    • Prepare and deliver course-integrated instruction related to archives, rare books, and special collections to support faculty teaching, balancing the teaching load with the Curator and the Public Services/ Private Records Archivist.
    • Support reference and research inquiries in collaboration with colleagues in Archives and Special Collections, including taking regular reference shifts in and answering questions from both units.
    • Support and facilitate learning, teaching, and research by focusing on the use of archives, rare books, and special collections as the position's subject matter expertise.  
    • Contribute to the educational and research missions of the library and university, as well as to the learning that occurs within extended communities.  
    • Show high quality academic and/or professional development, which is normally, but not necessarily, demonstrated by presentation or publication in a suitable professional, academic, or artistic forum.
    • Collaborate with librarians, archivists, staff, and internal/external partners to develop experiential learning projects for undergraduate and graduate students, as well as community members or groups.  
    • Identify and understand the information needs and information-seeking behaviour of diverse users in support of learning, teaching, and research to meet their needs; review/ re-imagine public services and pedagogies in new contexts, including digital environments.
    • Participate in divisional meetings; periodically serve on the Archivist Renewal, Continuing Appointment and Promotion Committee, hiring committees, and other ad-hoc committees.
    • Seek out opportunities to co-teach with subject specialist liaison librarians using archives, rare books, and special collections; when appropriate participate in extra-unit processes and meetings to enhance communications and collaboration, such as Cyclical Program Reviews, Library Advisory Committees, the Librarian and Archivist Forum, etc.
    • Share developments in archives and special collections with colleagues in other units within the library and the community that also promote the discovery and use of primary sources. 

    Outreach and Promotion

    • Co-lead with the Curator and Archivists in managing the digital (using Omeka) and physical exhibition program at W. D. Jordan Rare Books and Special Collections and pop-up exhibits for the Archives.
    • Assist in creating services for and supervising internships including for-credit internships (HIST 212, 501/502), paid internships including the Digital Humanities Undergraduate Assistant-ship and McWatters-MacDiarmid Student Internship, as well as community based internships, co-ops, and volunteers.
    • Assist in creating services for and supervising and digital outreach projects, including managing and growing the Archives From the Page transcription service and its community of users.
    • Work with faculty and the broader community in the creation of exhibits, project, grants, etc. that promote the use of the collections and/ or highlight work in the fields of archives and special collections.
    • Conducts outreach in physical and digital settings collaborating with Queen's University librarians, archivists, and staff.  
    • Seek opportunities to collaborate with colleagues at other institutions and with community partners to promote the unique, rare, and special materials in our holdings.  
    • Promote collections through public and professional events and publications, social media, and other forms of outreach and collaboration with campus and external partners.
    • Identifies appropriate methods and platforms of outreach to engage current and potential users, including members of non-traditional communities.  
    • Actively participates in a culture in the Library where diversity, equity and inclusion are valued and recognized.  
    • Contributes to open and welcoming spaces, collections and experiences for faculty, staff, students and visitors.


    • An MAS or ALA accredited MLIS/MISt or equivalent degree.
    • Minimum 2-5 years of professional experience working with archives, rare books, and special collections.
    • Demonstrated ability to interpret archives, rare books, and special collections through classes, presentations, and exhibits (virtual and physical).
    • Demonstrated ability to present to groups/ classes.
    • Record of professional engagement and contribution, such as research, publication, and involvement in pertinent professional and scholarly organizations.
    • Demonstrated knowledge of rare books and special collections, the history of the book and best practices.
    • Demonstrated knowledge of archival collections, theory, and practice.
    • Demonstrated ability to provide reference service in archives, rare books, and special collections.
    • Subject matter expertise in Canadian literature, history, and culture would be an asset.
    • Demonstrated high degree of computer literacy.  
    • Demonstrated research and analytical skills.
    • Demonstrated leadership, oral and written communication skills.
    • Demonstrated ability to work independently and as part of team.
    • Excellent interpersonal communication and organizational skills required.

    Additional Information    

    The University Archives comprises over 10 km of unique print records, two million photographs, tens of thousands of architectural plans and drawings, and thousands of sound recordings and moving images. It is unique in Canada in that it also serves as municipal and regional archives for the City of Kingston and County of Frontenac. It also serves as the repository for the Kingston General Hospital. W. D. Jordan Rare Books and Special Collections is home to a variety of collections from the earliest printed books to the personal libraries of significant authors such as John Buchan and Robertson Davies. At the heart of Rare Books and Special Collections is the extensive Edith and Lorne Pierce Collection of Canadiana-a repository of Canadian Studies materials that dates from Canada's earliest histories and literature, as well as the more recent Schulich-Woolf Rare Book Collection, which is focused on history and culture as expressed through early modern printing.

    The regionally, nationally, and internationally significant print, photographic, audio-visual, and digital resources within Archives and Special Collections means that the position plays a key role in supporting Queen's University faculty, graduate, and undergraduate students in addition to external scholars and community users.

    Academic staff at Queen's University are governed by a Collective Agreement between the University and the Queen's University Faculty Association (QUFA), which is posted here and here.  
    How to Apply

    The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity and inclusion in the workplace and encourages applications from Black, racialized/visible minority and Indigenous people, women, persons with disabilities, and 2SLGBTQ+ persons.  All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents of Canada will be given priority.  

    To comply with federal laws, the University is obliged to gather statistical information as to how many applicants for each job vacancy are Canadian citizens / permanent residents of Canada.  Applicants need not identify their country of origin or citizenship; however, all applications must include one of the following statements: "I am a Canadian citizen / permanent resident of Canada"; OR "I am not a Canadian citizen / permanent resident of Canada". Applications that do not include this information will be deemed incomplete.  

    In addition, the impact of certain circumstances that may legitimately affect a nominee's record of professional achievement will be given careful consideration when assessing the nominee's research productivity. Candidates are encouraged to provide any relevant information about their experience and/or career interruptions.   

    The University will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.  If you require accommodation during the interview process, please contact Rachael MacDermid at

    A complete application consists of:  

    • A cover letter (including one of the two statements regarding Canadian citizenship / permanent resident status specified in the previous paragraph)
    • A current Curriculum Vitae (including a list of publications)
    • The names and contact information of three referees

    Applicants are encouraged to send all documents in their application packages electronically as one PDF via email.  
    Application Webpage (URL)   
    Application Deadline: October 18, 2023

  • 18 Sep 2023 3:30 PM | Anonymous member (Administrator)

    Archivist, Upper Canada College, Toronto, ON

    Location: 200 Lonsdale Road, Toronto, ON
    Compensation: 60-73k

    With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities. The Upper Canada College (UCC) experience is underpinned by five core values: learning, pluralism, service, community, and wellbeing.  Among its strategic goals is UCC's ambition to become more diverse and inclusive. This is supported by a recog­nition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for jus­­tice and peace among all people, and addressing systemic and structural forms of oppression.

    With UCC celebrating its bicentennial in 2029, the College archivist has a vital role to play in the preservation and celebration of history and heritage, serving as an integral member of the advancement team by supporting and informing communications, outreach, and community engagement relations relative to this momentous occasion.

    Description and Duties:

    The part-time archivist is responsible for the administration and management of the UCC archives in addition to interpreting and communicating the College's heritage.  This includes building the University's archival collection of paper, electronic and artifactual materials, and preserving, managing and promoting the collection, and serving as the primary point of contact for interest in the history of the College from students, faculty/staff and Old Boys/alumni.

    • Records and artifacts
    • Acquiring, arranging, describing and preserving records and artifacts that document the teaching, administration and heritage of the College
    • Identification and transfer of the College's corporate and non-corporate records of archival value to the Archives.
    • Providing adequate and appropriate conditions for the storage, protection, and maintenance of the records and artefacts.
    • Display planning and implementation
    • Develops and manages a digital-born archival plan
    • Heritage and curating
    • Promoting the heritage of the College.
    • Curating the College's decorative, fine art and artifact collections, and developing new displays that integrate historical and contemporary information and artifacts, including the display cases in the Bernick Family Foyer of the Upper School
    • Planning future developments with regard to the archives and UCC heritage.
    • Supporting the College and individual departments in achieving the mission statement.
    • Electronic Portals
    • Constructs basic electronic portals working with HTML-based content management systems.
    • Works with the Online Librarians to provide student reference and faculty services.
    • Archiving
    • Providing access and reference services.
    • Providing opportunities to support the College's educational curriculum.
    • Developing and carrying out policies and procedures with regard to collections management, acquisitions, de-accessioning, preservation, conservation, use, and disaster management in accordance with current archival practices.
    • Budgeting
    • Budget planning and management of archive related costs
    • Volunteer Management
    • Coordinating, training, and supervising volunteers.
    • Collaboration
    • Works collaboratively with alumni and various school departments.

    Qualifications - Knowledge, Competencies and Experience:

    • Professional archival skills with an emphasis on electronic formats and digitization;
    • Experience cataloguing and organizing a collection of different media types;
    • Familiarity with current online searching methods and emerging Web-based application;.
    • Web skills and familiarity with digitization as well as their experience with traditional archival and library procedures;
    • University degree/diploma in archives, library science, or other related disciplines;
    • Excellent display, organizational and communication skills;
    • Experience in university or non-profit record-keeping preferred;
    • Proven ability to incorporate the Archives into school curricula;
    • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment;
    • Proficiency in Google Suite and Microsoft Office;
    • Ability to conduct data analysis to inform nuanced decision-making in a competitive admission environment;
    • Ability to interpret information from a variety of sources;
    • Ability to apply processes and policies as well as identify and propose improvements to processes and policies;
    • Ability to interact with alumni, students and faculty in a professional and timely manner through electronic media;
    • Self-starting entrepreneurial mindset that requires minimum supervision.  

    How to Apply    
    Please  submit your cover letter and resume via email
    Application Deadline    September 28, 2023
    Job Document

  • 18 Sep 2023 2:06 PM | Anonymous member (Administrator)

    Archivist - Indigenous Collections, University of Saskatchewan, Saskatoon, SK

    Location: Saskatoon, SK
    Compensation: Base salary range $83,150 to $99,945

    University Archives and Special Collections (UASC) constitutes the official memory of the University of Saskatchewan and represents the accumulated experience of this community that has greatly contributed to the history and development of Saskatchewan. The collections mandate for UASC is focused on the acquisition, preservation, and accessibility of permanently valuable records of the University of Saskatchewan; and of books, journals, manuscripts, archival collections and printed ephemera of a rare, valuable or regional nature. The collections include materials relating to Saskatchewan, Western Canada, and the University of Saskatchewan, including works by university authors. Primary source Indigenous-related collections at UASC include records of faculty and other researchers who have studied Indigenous peoples and their history; records of university units such as the former Institute for Northern Studies; records relating to genealogy, land claims and treaty rights; records relating to Indigenous art and artists; and records of a few Indigenous individuals and families.

    The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. The University of Saskatchewan is located in Saskatoon, Saskatchewan, a city with a diverse and thriving economic base, a vibrant arts community, and a full range of leisure opportunities. The University has a reputation for excellence in teaching, research, and scholarly activities and offers a full range of undergraduate, graduate, and professional programs to a student population of over 25,000.

    Saskatoon is a city with a diverse and thriving economic base, a vibrant arts community and a full range of leisure opportunities. The city's arts and cultural scene includes the Remai Modern Art Gallery, Shakespeare on the Saskatchewan, the Saskatoon Symphony Orchestra, two independent movie theatres (Broadway Theatre and Roxy Theatre), Persephone Theatre, the SaskTel Saskatchewan Jazz Festival, and Wanuskewin Heritage Park. The city has a diversity of restaurants, including two that were on Canada's 100 Best Restaurants list last year, and several local breweries and distilleries. Our city also offers a variety of recreational opportunities such as classes, recreational leagues, and semi-professional sporting events. If you are an outdoors person, you will enjoy the camping and fishing in northern Saskatchewan, which is world-class, as well as public walking/biking trails all along the South Saskatchewan river. Saskatoon is a very liveable city with short commute times and apartment rental and house prices that are lower than many other places in the country.

    Description and Duties

    Qualified Indigenous candidates are invited to apply for a full-time, three-year term (non-tenure track) archivist position with University Archives and Special Collections, University Library (UASC). The successful candidate will bring their experience and expertise to the work of developing and implementing an Indigenous and decolonized approach to Indigenous-related collections with the UASC team.

    UASC acknowledges that the Saskatoon campus of the University of Saskatchewan is on Treaty Six Territory and the traditional homeland of the Métis, Cree, Saulteaux and Dakota Nations. We pay our respects to the First Nation and Métis ancestors of this place, reaffirm the foundation of our relationships, and make a commitment to conciliation. All are invited and welcomed to help us transform words into action.

    Guided by the Canadian archival community's response to the Truth and Reconciliation Commission Calls to Action through the Steering Committee on Canada's Archives' Reconciliation Framework, respect for Indigenous Peoples' intellectual sovereignty over archival materials created by or about Indigenous Peoples is at the heart of UASC's efforts. UASC's focus on decolonizing our collections is part of the University Library's fundamental goal to work towards Indigenization and decolonization of the library (Strategic Framework 2018-2025); and supports ohpahotân I oohpaahotaan, the University of Saskatchewan's Indigenous Strategy.

    Reporting to the Dean through the University Archives and Special Collections division, the successful candidate will provide leadership and collaborate in advancing UASC decolonization efforts. We recognize that the knowledge and experience of the successful candidate, as well as the process of building relationships with First Nation and Métis communities, could take us in new directions, and that decolonization is an ongoing process. Priorities currently identified for UASC's decolonization efforts include the following activities:

    • Survey of UASC collections to identify records created by and about Indigenous Peoples
    • Working with Indigenous-related collections and records to improve UASC's understanding of its responsibilities with these holdings, facilitate community and research access, etc.
    • Development of relationships with First Nation and Métis communities whose records are represented in UASC collections, documented through stewardship agreements or MOUs
    • Establishment of protocols for access to and use of Indigenous related records   
    • Reparative description, especially relating to digital projects and online descriptions
    • Development of an ongoing plan for further progress on Indigenization and decolonization


    Applications are invited from candidates with a Master of Archival Science degree, Master of Library and Information Science degree or equivalent degree; and candidates with post-secondary education combined with relevant experience with Indigenous archives or libraries. Experience as a professional archivist or librarian as well as experience working with Indigenous archives/libraries are highly desired assets. Candidates nearing completion of relevant degrees are also encouraged to apply.

    Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Please see details below.

    We are seeking candidates who demonstrate:

    • Understanding of ways in which Indigenous knowledges can be woven into a post-secondary education setting
    • Experience building effective working relationships with institutional and external colleagues/communities
    • Familiarity with Indigenous communities and history on the prairies
    • Asset: Experience working in post-secondary education or an academic archives/library
    • Asset: Knowledge of and experience with archival descriptive standards and practices
    • Asset: Knowledge of and experience with Indigenous data sovereignty and/or decolonization of archives
    • Asset: Project management skills and experience

    It is anticipated that this position will be filled at the assistant or associate rank. Starting salary will be calculated from the base salary with consideration given for previous relevant experience.

    Salary bands for this position for the 2022-2023 academic year are as follows:

    • Assistant Librarian: $83,150 to $99,945;
    • Associate Librarian: $99,945 to $120,099

    This position includes a comprehensive benefits package which includes a dental, health and extended vision care plan; pension plan, life insurance (compulsory and voluntary), academic long-term disability, sick leave, travel insurance, death benefits, an employee assistance program, a professional expense allowance, and a flexible health and wellness spending program.

    This position is located on-site in Saskatoon, but faculty are eligible for hybrid work under the terms of University of Saskatchewan's Alternative Workspace Guidelines.

    The University is committed to employment equity, diversity, and inclusion, and is proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request.

    We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthening these relationships. Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.

    The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

    How to Apply:

    Interested candidates must submit a cover letter highlighting qualifications and accomplishments, as well as a detailed curriculum vitae, addressed to: 
    Melissa Just, EdD, MLIS
    Dean, University Library
    University of Saskatchewan

    Due to federal immigration requirements, we also ask candidates to indicate whether they are Canadian citizens, permanent residents, or are otherwise already authorized to work at this position for the duration of the appointment, with an explanation if this last category is indicated.

    Application Webpage (URL)   
    Application Deadline    Review of applications will begin October 27, 2023; however, applications will be accepted and evaluated until the position is filled. The anticipated start date is April 2024 or later.
    Upload job poster / document  

  • 18 Sep 2023 1:53 PM | Anonymous member (Administrator)

    Archivist 1138, City of Kamloops, BC

    Location: Kamloops, BC
    Compensation: $37.21/hr

    At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives. We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

    Description and Duties    

    The Kamloops Museum and Archives (KMA) operates as part of the City of Kamloops, on Tk'emlúps te Secwe̓pemc territory within the traditional and unceded lands of Secwépemc Nation, Secwepemcúĺecw. Established in 1937, the KMA houses one of the oldest archives in British Columbia, featuring a substantial collection of photographs, books, papers, newspapers, maps, and architectural drawings from the 1800s to the recent past.

    The City of Kamloops has an opportunity for a permanent, full-time Archivist to have a meaningful impact shaping the direction of a notable regional archives. Working alongside creative staff, you will have a large degree of autonomy to advance the diversity and accessibility of the Archives, as well as its presence across the research and exhibition spheres.

    The KMA is committed to rigorously examining its own practices as it collects, interprets, and shares the cultural evidence of this region. This commitment supports the KMA's responsibility to make itself a radically inclusive and welcoming space for community members to share community histories through community voices.

    The successful candidate must have the following qualifications:

    • Master of Archival Studies degree.
    • Minimum two years' experience in professional archives, including six months' previous experience with electronic archival processes.
    • Completion of computer courses or experience in current office suite and/or photograph editing software.
    • Proficient in intermediate Word and Excel, as demonstrated through testing (70% pass rate required).
    • Ability to lift 20-25-pound boxes and climb ladders on a regular basis.

    For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

    Hourly Rate: $37.21
    Hours & Days of Work: Tuesday - Saturday 8:30 AM - 4:30 PM
    Hours per Week: 35


    How to Apply    

    Application Webpage (URL)   
    Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email or in person at 6-510 Lorne Street, so we can better support you.

    External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

    Application Deadline: October1, 2023

  • 14 Sep 2023 3:46 PM | Anonymous member (Administrator)

    Library & Archives Services Officer, National Research Council of Canada, Ottawa, ON

    Location: Ottawa
    Compensation: From $60,143 to $70,963 per annum.
    The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

    Description and Duties
    Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

    We are looking for a Library & Archives Services Officer to support our Knowledge, Information and Technology Services Branch (KITS). The ideal candidate will be someone who shares NRC's core values of Integrity, Excellence, Respect and Creativity.

    Working as part of the Library and Information Management Services (LIMS) team, the Library & Archives Services Officer supports LIMS's role as the National Science Library and provider of knowledge and information to NRC and the Canadian innovation community. The incumbent of this position's main responsibilities are to:

    • Provide front-line reference support for both the library and archives services.
    • Handle requests for document delivery, onsite circulation, in-person reference services, print collections handling and interlibrary loan services.
    • Support the acquisition, organization, conservation of NRC archival material and retrieve archival material.
    • You will also participate in a range of library and archives projects and contribute to the continuous improvement of LIMS processes and services across the NRC. You will be part of a diverse, multidisciplinary team where communication and teamwork are important.



    • Minimum two (2)-year college diploma in library, archives, museum technologies, records management or information management.


    • A minimum of two (2) years of recent experience providing reference, document delivery and/or circulation services in an established library, museum, records management or archives environment.
    • Significant experience delivering client services.
    • Experience with library/archives systems, request management systems and Microsoft Office.
    • Experience with archival conservation and preservation practices is an asset.
    • This position will require a minimum of 80% presence at the NRC locations identified in the form of a hybrid work arrangement (a combination of working onsite and offsite).

    *Recent experience is defined as experience gained within the last 5 years.

    Condition of Employment

    • Secret (II)

    Language Requirements

    • Bilingual Imperative CBC/CBC

    How to Apply
    Apply online 
    Application Deadline:   September 21, 2023- 23:59 Eastern Time 

  • 12 Sep 2023 2:08 PM | Anonymous member (Administrator)

    Consulting Archivist, Arnprior & McNab/Braeside Archives, Arnprior, ON

    Location: Arnprior, Ontario
    Compensation: (12 month renewable contract) 32 hr/wk. (flexible) Hourly rate: Range $28-33/hr. (no benefits)
    Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers. Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

    Description and Duties    

    Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers. Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

    Responsibilities may include:

    • Acquisition, appraisal and acknowledgement of historical records.
    • Description of holdings according to Rules for Archival Description, updating and maintenance of DB/Textworks, and uploading to the online search facility.
    • Management of AMBA Website content using Umbraco software
    • Preservation of fonds and ongoing Emergency Response Planning.
    • Training and supervision of volunteers and administrative staff.
    • Reference and reproduction services to clients.
    • Assisting the Board with archival grant applications and outreach activities.


    • Masters of Archival Science Degree preferred. Degree program with a Minor or Certificate in Archival Studies or Community College certificate in Archival Studies combined with experience acceptable.
    • Two or more years' experience related to archives management and experience processing municipal records desired.
    • Knowledge of modern archival theory, standards and procedures, including the Rules for Archival Description (RAD) and experience arranging and describing archival records according to RAD.
    • Knowledge of preservation best practices for all formats of archival materials including electronic records.
    • Proven capabilities in customer service, communication, self-management and volunteer supervision.
    • Computer literacy utilizing MS Office software applications and familiarity with DB/Textworks.
    • Knowledge of digitization best practices, imaging software and hardware, and social media.
    • Ability to lift up to forty (40) pounds/eighteen (18) kilograms onto shelves of varying height required.
    • Ability to communicate effectively in English is essential.
    • Canadian citizenship or permanent resident status is required.

    Job must be performed on site .  Personal transportation is required.

    How to Apply    

    Submit a resumé with a cover letter (MS Word or pdf format) by October 11, 2023, ATTN:  Irene Robillard,  via email. 

    Full job description can be found here.
    Application Deadline: October 11, 2023

  • 31 Aug 2023 8:49 AM | Anonymous member (Administrator)

    Records Management Analyst (Permanent, Full-Time) - 1091, City of Kamloops. BC

    Location: Kamloops, BC
    Compensation: $42.62/hr

    At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives. We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

    Description and Duties    

    The City of Kamloops is seeking a permanent, full-time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focused degree and thrive in a fast-paced work environment, this could be a great career for you.


    The successful candidate must have the following qualifications:

    • Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
    • Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
    • Minimum one year previous supervisory or team lead experience.

    For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

    This position may or may not be filled based on the outcome of the other Records Management Analyst - Training Opportunity #1092 posting as only one position will be filled.

    Please note that this is a new job classification, and the pay grade is subject to agreement between the Employer and the Union.

    • Hourly Rate:$42.62
    • Hours & Days of Work: Monday - Friday 8:30 AM - 4:30 PM (winter) 8:00 AM - 4:00 PM (summer)
    • Hours per Week: 35

    How to Apply    
    Submit an application online.
    Application Deadline: September 14, 2023


  • 23 Aug 2023 9:55 AM | Anonymous member (Administrator)

    Archives Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

    Location: Geneva, Switzerland
    Compensation: $118,613 USD

    The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.

    Description and Duties    

    The incumbent will perform the following principal duties:

    • Develop and implement strategies, policies, procedures and technical tools for effective archival management at WIPO in line with international standards and best practices;
    • Manage the daily operations of the WIPO Archives. Ensure the accession of records into the central Archives according to approved policies and procedures;
    • Appraise, arrange, describe and preserve archival records in accordance with established international standards and best practices;
    • Develop action plans to identify and strengthen the management of archives currently kept by other business units. Prioritize initiatives and allocate resources appropriately;
    • Supervise personnel tasked with performing archival activities including assigning tasks, providing guidance and monitoring performance;
    • Provide effective services to respond to reference and records retrieval requests from both internal and external stakeholders;
    • Lead the development and implementation of a digital preservation program, and coordinate initiatives for preserving digital records;
    • Provide advice and support to WIPO staff members on archival policies and practices;
    • Lead outreach activities to leverage the value of WIPO Archives;
    • Represent the Section by providing a Records and Information Management perspective in meetings, working groups and task forces as required;
    • Manage and implement archives-related activities in other projects as required; for example, providing requirements for capturing or exporting archival content in a business system;
    • Deputize for the Head of Section in their absence as required;
    • Perform other related duties as required.



    • First-level university degree


    • Advanced university degree in archival management or any other related field with certification in archival management.


    • At least six years in progressively responsible functions in archival management.  
    • Experience with developing and implementing archival management systems.


    • Experience in archives and/or information management in an international organization would be an advantage.
    • Supervisory experience would be an advantage.
    • Practical experience with digital preservation programs or systems.
    • Experience in the development and delivery of archival outreach activities to a wide-ranging audience.


    • Excellent written and spoken knowledge of either English or French, and good knowledge of the other.


    • Good working knowledge of another UN language would be an advantage.


    • Excellent knowledge of archival management principles and practices, and related international standards and best practices.
    • Practical knowledge of archival descriptive standards (e.g. ISAD(G)) and metadata standards.
    • Practical knowledge of using Enterprise Content Management (ECM) functionalities.
    • Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
    • High level of customer-orientation.
    • Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to adapt quickly to new software and tools.
    • Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.


    • Experience with M365 SharePoint.

    How to Apply    

    Submit an application on WIPO's website.

    Application Webpage (URL)   
    Application Deadline: September 25, 2023


<< First  < Prev   1   2   3   4   5   ...   Next >  Last >> 

Our Community

Public Awareness & Advocacy



Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-383-2009 x100


ACA Ask an Archivist

The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

Privacy & Confidentiality  -  Code of Ethics & Professional Conduct

Copyright © 2023 - The Association of Canadian Archivists

Powered by Wild Apricot Membership Software