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Annual General Meeting (AGM)

The 45th Annual General Meeting of the Association of Canadian Archivists will take place June 23, 2020, at 12:00 p.m. EDT online via Zoom teleconference. To RSVP for the meeting, click here.

The agenda is available here. The Bulletin contains annual reports and can be reviewed here.

Who Can Attend? Anyone is welcome to attend the AGM, but only eligible Individual Members are able to participate in votes.

What to Expect? The AGM is an opportunity for the Board, Committee Chairs, and Task Force Chairs to report on their activities over the past year. In addition, members may put forward motions to the Board that require member votes.

The membership will be introduced to candidates who have been nominated to the following four open board positions: President, Treasurer, Director at Large 1 and Director at Large 3. Nominations will not be accepted during the online meeting.

Members will be asked to approve the minutes from the 2019 AGM. The 2021 budget will also be presented along with 2019 financial statements for ACA and the ACA Foundation. Materials will be provided as soon as they are available and prior to the AGM to provide time for review.

Elections: Nominations for directors closed May 8, 2020.

There will be no proxy ballots for the 2020 AGM. In accordance with revised election and voting policies and procedures, elections will take place through an online vote immediately following the AGM. This will be open for 7 calendar days and will give members who are not able to attend the AGM an opportunity to vote in the annual elections.

By-Law Review: The Governance Committee has reviewed the by-laws and election and nomination policy which will be presented to the membership for review.

See here for an FAQ related to proposed By-Law changes.  Please register for the By-Law FAQ on Wednesday May 27, 2020 at 12:00 EDT when members of the Board and Governance Committee will be available to answer member questions.

By-Law No. 1 - Presented to the Membership for the June 23, 2020 AGM.

By-Law No. 2 passed by the Membership in June 2013.

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