The Conference Planning Committee

Objectives & Responsibilities

Given the significance of the ACA annual conference, the Board has established a Conference Planning Committee (CPC), whose primary objective is to develop preliminary plans for the annual conferences of the Association of Canadian Archivists 2-3 years ahead of the conference dates.

The Conference Program Team and Host Team structures will remain in place; however, the Chairs of these Teams will now report to the Conference Planning Committee.

The Conference Planning Committee’s responsibilities include:  

• With membership input, determine the physical location of in-person conferences which attempts to represent the entirety of the ACA’s Canadian membership base;
  

• With membership input, determine the anchor location for the ACA’s virtual conferences which, in accordance with the ACA’s Equity Commitments, will occur every second year; 
  

• With membership input, determine the theme for annual conferences which best reflects the interests of membership and the communities in which the conference will take place; 
  

• Submit a call for volunteers to serve on the Conference Program and Host Teams for the annual conferences, 1-2 years in advance of the conference date;  
  

• Update membership on conference planning progress and create conference announcements to generate interest;   
  

• Provide the Board with a list of Indigenous communities on whose territories the conference may take place 2-3 years in advance;  
  

• Coordinate regular meetings with both the Conference Program and Host Team Chairs to ensure plans are proceeding on schedule and to assist in troubleshooting when required.   

Committee Terms of Reference: 2022_CPC TORS.pdf

Committee Members:

Max Otte, Interim Chair [conference.planning (at) archivists.ca]

Angela Fornelli, Vice-President

Kyle Pugh, Treasurer

Tanis Franco

Fred Farrell

Karen Langley

Barbara Williams

If you are interested in joining the Conference Planning Committee, please complete your volunteer form:

Volunteer for the ACA

If you are interested in volunteering for an upcoming ACA Conference (Host or Program Team), please complete your volunteer form: 2025 Conference volunteers