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  • 12 Apr 2023 6:42 AM | Anonymous member (Administrator)

    Archivist (ARCH 21)
    Royal BC Museum

    Location: Victoria
    Compensation - Annual Salary Range: $67,728 - $77,012 (effective April 9, 2023)
    The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

    The BC Archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

    IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

    The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

    Description and Duties    

    The Archivist will work in the BC Archives, which is responsible for the physical and digital access to collections, and preservation and digital services and initiatives.  

    The mandate of the BC Archives is to ensure that the historical records of the province are preserved, managed and made accessible. The department is also responsible for managing physical and digital access to collections via a reference room and a collection management system.

    BC Archives staff contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation and openness to many perspectives; participate in a culture of ongoing learning, collaboration, innovation, creativity and community engagement; and promote the museum's positive response to UNDRIP, TRC, DRIPA and the Task Force Report.

    Under the direction of the Archives Manager, this position is responsible for providing subject matter expertise about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. This position conducts original research both as an integral part of the acquisition and processing of records and the provision of reference and information services.

    This position coordinates the evaluation, selection and acquisition of records, develops and maintains relevant procedures as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia. As well, this position undertakes original research with the aim of access in a variety of formats and participates in cross-departmental projects.


    • The successful candidate requires a University degree in Archival Studies or Library & Information Science with a specialty in archives; OR an equivalent combination of related experience, education and/or training.
    • The applicant needs to have a sound understanding of archival theory and principles and to include knowledge in BC history and geography including Indigenous history and culture is an asset.
    • The applicant will also need to have a minimum of one-year experience working in an archival institution such as; appraisal, arrangement and description of archival records in all formats, preparation and maintenance of finding aids and to include providing public access to records.
    • Preference may be given to those with experience managing projects or leading/participating in archives - related programming.

    Application information

    Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

    Please submit your resume and cover letter in pdf format by Tuesday April 25th , 2023 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2023-20: via email to:

    An eligibility list may be established for future temporary and/or permanent vacancies.

    Application Deadline: Tuesday April 25th , 2023 at 11:59 pm (PST)


    Logo two drawn figures linking arms over a tree Royal BC Museum

  • 11 Apr 2023 9:31 AM | Anonymous member (Administrator)

    Archivist and Volunteer Coordinator
    Annapolis Heritage Society

    Location: Annapolis Royal
    Compensation: $28-$30/hour

    The Annapolis Heritage Society (AHS) is an incorporated, non-profit society that owns and operates the O'Dell House Museum, Archives & Research Centre as well as the Sinclair Inn, both located in Annapolis Royal. AHS also manages the provincially owned North Hills Museum in Granville Ferry. Established in 1974, AHS aims to preserve, celebrate and provide public access to the history of Annapolis and surrounding areas. It houses a large collection of artifacts, archival materials and research resources and provides regular public programming including visitor tours, exhibitions, events and genealogical services.


    Following AHS policy, reporting to the Director-Curator, and working with a photo consultant, student staff and volunteers, the Archivist/Volunteer Coordinator is responsible for the execution of a grant-funded project to accession and digitize historic photographs from the AHS Collection. The bulk of the work will take place between May and September, with the entire project to be completed on or before Nov.10th, 2023.



    • Following industry standards, provide training for 8-10 volunteers and AHS staff in: photo scanning, accessioning, rehousing, description and uploading of photographic records to provincial databases (MemoryNS, Collective Access) and AHS internal database.
    • Following industry standards, create digital scans, accession, rehouse, describe and upload photographic records to provincial databases (MemoryNS, Collective access), as well as the AHS internal database.
    • Supervise and review the work of volunteers and AHS student staff members.


    • Recruit and coordinate project volunteers.
    • Review and refine project plans in consultation with the photo consultant and AHS


    • Ongoing project planning and management including scheduling of volunteers public communications (such as project promotion), tracking of progress and weekly meetings with AHS Director-Curator.
    • Plan and execute 2 community engagement events and 1 public presentation.
    • Assist the Director-Curator with project evaluation and final reporting.


    • Training and experience in the field of archives management
    • Knowledge of Rules for Archival Description (RAD)
    • Experience with MemoryNS and Collective Access databases
    • Experience in training and supervising others
    • A strong sense of leadership, ethics and diplomacy
    • Excellent oral and written communication with presentation skills
    • Strong organizational skills
    • Familiarity with Microsoft Office Suite and ability to adapt to other technological tools
    • Familiarity wit Adobe Photoshop and Lightroom
    • Familiarity with social media platforms
    • Ability to work flexible hours
    • Legal eligibility for employment in Canada


    • Knowledge of the history of Nova Scotia; the town of Annapolis Royal and surrounding area.

    Additional Information    

    The Annapolis Heritage Society is committed to encouraging a diverse and inclusive community. We welcome applications from underrepresented communities including LGBTQ, BIPOC and persons with disabilities.
    How to Apply    

    Apply with a cover letter and C.V. by emailing: Please enter the job title in the subject line (Archivist/Volunteer Coordinator). As part of your cover letter, please respond to the following question. "What makes you the ideal candidate for this job?" We thank all who apply. Only those selected for interview will be contacted.

    Application Webpage (URL):

    Application Deadline: April 30th, 2023

    Logo: Annapolis Heritage Society - red lettering for Annapolis and cream coloured background for Heritage Society.

  • 5 Apr 2023 7:25 PM | Anonymous member (Administrator)

    Digital Archivist
    University of British Columbia

    Location:    Vancouver, BC
    Compensation:    68-79K depending on years of experience:


    As one of the world's leading universities, the University of British Columbia creates an exceptional learning environment that fosters global citizenship, advances a civil and sustainable society, and supports outstanding research to serve the people of British Columbia, Canada and the world.

    We honour, celebrate and thank the xʷməθkʷəy̓əm (Musqueam) and Syilx Okanagan peoples on whose territories the main campuses of the University of British Columbia have the privilege to be situated.

    The University of British Columbia Library is one of the largest academic libraries in Canada and consistently ranks among the top university research libraries in North America. UBC Library has 14 branches and divisions across two campuses (Vancouver and Kelowna), including an off-site hospital library; a multi-purpose teaching and learning facility, the Irving K. Barber Learning Centre; and the

    Xwi7xwa Library, a centre for academic and community Indigenous scholarship. Over 300 knowledgeable employees - librarians, management and professional staff, support staff and student staff - provide users with the excellent resources and services that they need to further their research, teaching and learning.

    To highlight a few exciting projects that the Library is working on:

    • William Shakespeare's First Folio published in 1623 gifted to UBC Library
    • UBC Library becomes first Canadian institution to join Dryad open-data repository
    • UBC Library launches Open Publishing Program
    • Xwi7xwa Library highlights local experiences of Residential Schools in Canada through curated exhibit displays

    The UBC Library is committed to being a respectful, healthy environment that encourages leadership, collegiality, diversity, individual growth and opportunity. Explore our aspirational values that we strive to uphold and actively incorporate into all aspects of our organization. We are committed to eliminating institutional and structural systems of oppression and power (such as colonialism, sexism, classism, heterosexism, ableism, and white supremacy).

    Learn more about the UBC Library Strategic Framework and about working with us.

    Description and Duties

    The University Archives, located in the Irving K. Barber Learning Centre on UBC's Point Grey campus, serves as UBC's corporate memory by identifying, preserving and making available for use the University's valuable text, photographic and audio-visual archival materials. The Archives also coordinates the University-wide records management program that supports various departments by preserving evidence of past decisions and events; serves in a public relations capacity by disseminating information about UBC's history; and supports academic research through the provision of reference services and specialized research tools.

    In addition to UBC's institutional records, the Archives also acquires private papers from selected faculty members, administrators and alumni, as well as the records of independent student, alumni and employee organizations. Prominent among these private archives are those of noted scientist and environmentalist David Suzuki, science-fiction author William Gibson, composer Jean Coulthard, and journalist Joe Schlesinger.


    The University Archives serves as the central repository for recorded data in all formats created by, for, and about the University of British Columbia. Its mandate, according to Board of Governors Policies GA4 & GA5, is to identify, select, preserve, and make available for use these permanently valuable University records.

    • Reporting to the University Archivist, the Digital Archivist is responsible for implementing the Archives Digital Preservation Policy Framework and showing, leading, and growing a digital archives program for UBC Library.
    • Working with the University Archivist, the Digital Archivist appraises, acquires, arranges, describes, preserves, and makes available records of archival value.
    • Specific emphasis will be placed on digitized and born-digital records received through the records management program as well as University departments, schools, administrative offices and private donors.
    • The Digital Archivist provides reference service to researchers wishing access to archival holdings and to digital records particularly.
    • They also write and recommend policies and procedures for the use, storage, and preservation of digital records. Similarly, the Digital Archivist works with staff in Rare Books and Special Collections to appraise, acquire, arrange, describe, preserve, and make available digital records of archivalvalue within RBSC's acquisitions mandate.
    • The Digital Archivist also works with staff in Digital Programs and Services in web archiving - that is, the preservation of institutional websites and related web-based content, which forms part of the University's institutional record.
    • The Digital Archivist also supervises staff and student workers as required; participates in library and campus committees, professional organizations, and the University community; and provides general reference services.
    • This position reports to the University Archivist, and works closely with records management staff within University Archives.
    • The Digital Archivist works closely with professionals and support staff in Rare Books and Special Collections and in Digital Programs and Services.
    • They will liaise with staff elsewhere in the library and around the University regarding digital archives and digital preservation matters.
    • This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.

    Please visit the UBC careers website to view the full position description and on how to apply:



    • A Graduate Degree in Archival Studies (MAS), or equivalent from an accredited school of Library, Archival and Information Science.
    • Experience working with archival material in all formats especially born-digital and digitized documents in both current and non-current digital formats.
    • Experience collecting, preserving, and providing access to born-digital and digitized records.
    • Demonstrated knowledge of Canadian archival descriptive standards.
    • Knowledge and experience in digital preservation theory, standards, and best practices including technical requirements for digital preservation.
    • Evidence of strong professional communication skills, including: written and verbal, in-person and online, active listening, responding to constructive feedback.
    • Experience with computer technology and software, particularly library and archival management systems.
    • Demonstrated ability to work in a collaborative team environment and engage with professional and library assistant staff and the public.
    • Demonstrated initiative, flexibility, reliability, and willingness to learn new technologies and organizational systems.
    • Evidence of working to build a team environment built on positive working relationships, and providing leadership, guidance and resources to teams while trusting them to excel.


    • Practical experience with digital transfer, preservation, and access tools, including but not limited to, Archivematica, AtoM, MoveIt, and Archive-it.
    • Practical experience with email transfer and associated tools e.g., Emailchemy, ePADD.
    • Practical experience with digital archival transfer of institutional records via retention schedules including email.
    • Experience with web archiving and/or website development standards.
    • Experience or knowledge related to incorporating equity, diversity, and inclusion (EDI) into all aspects of professional practice e.g. concepts of Indigenous Data Sovereignty and how data sovereignty theory is applicable within an archival context.
    • Knowledge of International archival standards.
    • Previous experience working in a university archives or library special collections environment.
    • Other formal education in related fields such as History or computer science.
    • Strong interest in and demonstrated broad knowledge of B.C. and Canadian history and current affairs.


    Appointment: This is a full-time confirmation-track appointment with an anticipated start date of 1 September 2023. The successful candidate will hold an initial three-year appointment, normally followed by an ongoing confirmed appointment. In most cases confirmation-track appointments are reviewed following the second year of appointment, and a recommendation is made at that time to grant or not to grant an ongoing confirmed appointment.

    The successful candidate will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by the Collective Agreement between UBC and the UBC Faculty Association (

    Eligibility: We are only considering applications from librarians with a maximum of five years of professional library experience. However, all internal candidates will be considered regardless of years of experience and are encouraged to apply.

    Salary: Starting salary will be commensurate with experience and academic/professional qualifications, and will meet or exceed the minimum salaries outlined in the Collective Agreement. Information about salary increases can be found in the Collective Agreement:

    Benefits: Librarians and their dependents are eligible for an extensive benefits package including extended health care coverage, dental coverage, Employee and Family Assistance Program, life insurance, pension and travel benefits. To support families, UBC provides a top-up for eligible employees on maternity or parental leave. Tuition assistance is also available for qualifying employees and dependent children. In addition, librarians/archivists are eligible for professional development funding to support career growth at the university, as well as study leave. Details are available in the Collective Agreement, and for more information see UBC Human Resources:

    UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply.

    Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
    How to Apply    

    Applications will include: a detailed and current curriculum vitae; and a letter of application that includes a statement of citizenship/immigration status, and indicates the candidate's education, training and work experience in the areas listed above. One consolidated PDF is preferred.

    Please visit the UBC careers website to view the full position description and on how to apply. The application deadline will be at 11:59pm on May 4, 2023
    Application Webpage (URL):



  • 5 Apr 2023 1:53 PM | Anonymous member (Administrator)

    Appraisal, Acquisition, Legislative Compliance and Access Archivist
    Provincial Archives of Saskatchewan

    Location: Regina, Saskatchewan
    Compensation: Salary Range $30.935-$38.764 Hourly

    The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available government and private records of significance to the history of the province. We are located in beautiful Wascana Park, one of the largest urban parks in Canada, near downtown Regina. Our newly renovated facility offers enticing opportunities to engage with the public and collaborate with colleagues.

    Description and Duties    

    The Provincial Archives of Saskatchewan has an exciting opportunity for an experienced archivist in our Appraisal, Acquisition, Legislation Compliance and Access Services (AAA) to ensure that both private and government records of continuing value are identified for permanent retention, as well as to ensure that restricted and unprocessed records are made available to government institutions and to the general public by advising and consulting on various methods of accessing these records.


    The knowledge and abilities required for this position would typically be obtained by a Masters' degree in History, Archival Science, or a related Social Science supplemented by experience and training, or an equivalent combination of post-secondary education and experience in archival and records management practices.  
    How to Apply    

    To see the full job ad and to apply, please visit:

    Application Deadline:    April 19, 2023, 11:59 pm CST

    Logo, black with white lettering: A with a white space / circle. Provincial Archives of Saskatchewan.

  • 5 Apr 2023 1:37 PM | Anonymous member (Administrator)

    Archival Assistant Summer  - Posting # 2023-41
    Museum of Lennox and Addington

    Location: Napanee
    Compensation: $18.62/hour

    Century through to current time and focuses particularly on telling the story of Lennox and Addington County. The mission of the County Museum and Archives is to preserve the ongoing stories of the county and its inhabitants, and to preserve the legal record of its constituent municipalities and outside agencies. The Archives offers reference and research services to the public, serving almost 1000 requests annually, and supports a variety of educational programs, workshops, and periodic theme exhibits presented in the Museum.

    The Museum & Archives, the old Napanee jail built in 1864, is adjacent to the county's stately limestone Court House and houses a research library and an extensive archival holding. The Museum and Archives welcomes over 10,000 visitors a year, there is an active rotation of programs and exhibits. Please view the website

    In 2014 the County Of Lennox and Addington celebrated its 150th anniversary. County Council planned for this milestone and believed that a significant means of celebrating its history and ensuring its preservation for the future, was the construction of a renovated and expanded Museum & Archives. This included the construction of a new archival reading room and vault, and multipurpose room for programs and travelling exhibits.

    Characteristics of Region:

    The County of Lennox and Addington in Eastern Ontario stretches from Lake Ontario to the rugged, rocky terrain of the Canadian Shield. The 2,777 square kilometre County is 130 kilometres long and is neighbour to Renfrew, Hastings, Prince Edward and Frontenac Counties.

    Populated by both rural and urban residents, Lennox and Addington County is conveniently close to major Canadian centres and the USA border. We are:

    • 30 minutes from Belleville and Kingston;
    • 2 hours from Toronto and Ottawa; and,
    • 3 hours to Montreal.

    Peppered with lakes and forests this region is a popular recreational area - from geocaching to motorcycle tours and stargazing. Northern Lennox and Addington sits on the Canadian Shield. From the first Indigenous population to the United Empire Loyalist settlers to the American and European pioneers, the County has a rich past and offers you a chance to explore on your own among some of Canada's oldest genealogical archives.

    Description and Duties    

    The County of Lennox & Addington requires an Archival Assistant to help our Museum catalogue our newspaper collection. The position will assist with the many facets of a working museum and archives including care and handling, conservation, storage, research and reference services.


    • Identify and locate all print and microfilmed issues of the Napanee Beaver in the Archives' holdings using existing shelf lists and accession records
    • Create an inventory of all issues of the Napanee Beaver, identifying the dates, location, and format of each issue, as well as identifying missing issues
    • Rehouse individual newspapers as needed to meet preservation standards
    • Research and create an Authority Record documenting the administrative history of the Napanee Beaver using reference and primary materials from the Archives
    • Utilize the newly-created inventory to generate a file level RAD-compliant finding aid, under the Lennox and Addington Newspaper Collection, arranged by publication date
    • Research and add a minimum of four points to the catalog records using Library of Congress standards, including name, subject, media, and place access point terminology.
    • Upload the completed finding aid to Past Perfect Online, The Internet Archive, and Archeion
    • Support events and activities in the Museum as assigned
    • Satisfactory attendance record, subject to the requirements of the Ontario Human Rights Code


    • Minimum Post-Secondary education in archival and/or library studies, museum studies, history, or other related field (either in progress and returning to school in the Fall, between the ages of 16-30)
    • Demonstrated familiarity with computer software - PastPerfect and Microsoft Suite
    • Excellent attention to detail, problem solving, and organizational skills
    • Must be able to lift and move materials up to 40 lbs.
    • CPIC required

     *This position is dependent on funding from Young Canada Works.

    For more information or to apply, please visit our website at

    Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act for the purpose of applicant selection. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Resumes received after the closing date will not be considered.

    Please note that accommodations are available upon request to support the participation of persons with disabilities in applying for jobs and during the interview and assessment process. If you require an accommodation, please call the County's Human Resources Department at 613-354-4883 to discuss. We will work with you to meet your needs.
    Apply at by April 23, 2023

    Photograph of stairs leading into the Museum of Lennox and Addington

    Logo - drawing with doors and arches, Museum of Lennoz & Addington

  • 5 Apr 2023 1:13 PM | Anonymous member (Administrator)

    Intermediate Specialist, Information and Management
    University of Ottawa

    Compensation: Hiring salary range $73,537-$92,891

    The University of Ottawa-A crossroads of cultures and ideas

    The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

    We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

    *This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

    Position purpose:

    Reporting to the Senior Director of Information and Archives Management, the Information and Management Specialist is responsible for assisting the University of Ottawa to better manage its information management assets in the support and delivery of a sound records and information management solutions, with particular focus on the delivery of SharePoint Online collaboration sites, information classification and management of digital content.

    As our Information and Management Specialist, you will play a key role in ensuring the information management program meets our legislative and business requirements by providing guidance and support to all Departments.   

    In this role, your responsibilities will include:

    • Responsible for the implementation of University's best practices and ensures that information, in all formats, are managed throughout their entire lifecycle - from creation and preservation through to disposition.
    • Play a key role in ensuring the Information Management Program meets our legislative and business requirements by providing guidance and support to all Departments across the University by ensuring application of policies and procedures, regulations and best practices, Classification and Retention Schedule, Corporate Taxonomy.
    • Work with key stakeholders (Services, Faculties and Research) on defining guidelines and procedures that impact the management, disposition and/or preservation of information, monitor changes to legislation and business requirements and propose changes to the University's Information Management Program accordingly. You will also conduct audits to ensure information management practices are aligned with the Information Management Program.
    • Be responsible to develop strategies and continuously improve information management practices with an innovative approach to digital archival management, with the inquisitiveness, flexibility, and drive to promote and enhance user access to digital content.

    What you will bring:

    • A university degree from a recognized university with specialization in Information Sciences, Archival Studies or Library Science. An acceptable combination of experience, education and/or training directly related to the position could also be considered.
    • Demonstrated (within the last 5 years) and significant experience in the provision of IM related advice, services, support and products in a M365 environment, specifically SharePoint Online
    • Knowledge and experience in monitoring IM applicable federal and provincial legislation.
    • Knowledge of lifecycle management of paper-based and digital information.
    • Knowledge of technological trends and advances in management of government paper-based and digital information.
    • Knowledge of information management industry standards and best practices.
    • Demonstrated experience with the Information Management functions of M365 and SharePoint Online.
    • Demonstrated experience in requirements gathering and business process analysis.
    • Demonstrated experience in coordinating and facilitating consultations/audits or information sessions/trainings with working groups, users or stakeholders as a specialist ensuring high standards of service delivery and engagement.
    • Demonstrated experience in change management and project management.
    • Proven ability to work independently and collaboratively with peers as a team player mindset by motivating and uplifting the team.  
    • Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time
    • Demonstrated ability to develop and implement new working methods and analytical and problem-solving skills.
    • Demonstrated ability to plan, organize, implement, manage and problem solve in a complex dynamic environment and to work under pressure with minimal supervision.
    • Attention to detail, with a high degree of accuracy.
    • Ability to seek relevant information, identify and evaluate options and choose the best solution.
    • Excellent bilingual skills (French-English), both oral and written, to facilitate, present, advise and deliver training in both languages.
    • Knowledge of copyright and intellectual property issues; Freedom of Information/Protection of Privacy (FOIPOP) legislation and requirements; and archival ethics.

    Key Competencies at uOttawa:

    Here are the required competencies for all or our employees at uOttawa:

    • Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
    • Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
    • Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
    • Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s).
    • Accept and give constructive feedback: Able to adjust own behaviour to reach the goals of the team.

    Additional Information    

    • Job ID:J0323-0694
    • Job Type:Temporary Assignment or Contract
    • Duration:12 mois / 12 months
    • Job Category:Management or Professional
    • Open Positions:1
    • Faculty / Department:Office of the Secretary-General / Document Management and Archives
    • Campus:Main campus (downtown)
    • Union Affiliation:Support Staff (SSUO)
    • Date Posted:March 30, 2023
    • Closing Date:April 9, 2023
    • Hours per week:35
    • #LI-Hybrid

    The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We are at our best when everyone has a seat at the table, and when we are made to feel like we belong. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

    Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

    How to Apply:

    Logo University of Ottawa image of columns representing Tabaret Hall with UOttawa below drawn image.

  • 4 Apr 2023 7:05 PM | Anonymous member (Administrator)

    Archives Specialist
    Land Title & Survey Authority of BC

    Location: New West and Victoria, BC
    Compensation: The Archives Specialist position is included in the BCGEU bargaining unit (Grid 18).

    Do you want to work for one of BC's Top Employers for 2023 and join an innovative, customer-centric organization?

    The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire an Archives Specialist to join our Policy & Legal Services division!

    The Archives Specialist position is included in the BCGEU bargaining unit (Grid 18). This position open to our Victoria and New Westminster office. 

    Applications will be accepted until April 28, 2023 at 4PM PDT.

    Who we are:

    The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

    We offer meaningful work in the public interest. In support of the Province's 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

    We offer an innovative, customer-centric culture. We are not your typical land title registry-we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.

    The Land Title and Survey Authority (LTSA) is a publicly accountable statutory corporation, which manages BC's land title and survey systems that provide the foundation for all real property business and ownership in the Province.

    We are an industry leader in digital land title and survey processes: our work is conducted using secure, best-in-class applications and technology.

    We offer meaningful work in the public interest; an innovative, customer-centric culture; and hybrid remote and in-office work arrangements.

    The Records and Archives unit exists to support the LTSA's mission, mandate, and operations, working with subject matter experts across the organization to ensure that analogue and digital records produced through operational and administrative functions meet the organization's legislative and business requirements.

    The Records and Archives unit also leads the organization's digitization program whereby historic records are digitized to provide increased access for internal teams and external communities of users, including surveyors, lawyers, notaries, property owners, historians and other academics. In addition, the LTSA provides direct access to First Nations in consultation with the Historic Records Advisory Committee.

    Over the next three years, the Records and Archives unit will develop and deploy a future-focused digital preservation program  for digital records. This program will unfold in tandem with our current preservation program for analogue records, which are held in two state-of-the-art vaults located in Victoria and New Westminster.

    Position Purpose:

    Reporting to the Manager, Records and Archives/Corporate Records Officer, the Archives Specialist is an energetic, focused, and results oriented individual who is passionate about both analogue and digital records. The Specialist is an organized self-motivated, and pragmatic problem solver, who is  flexible where the situation requires, whether this involves troubleshooting or hands-on work. They are equally comfortable describing analogue records, using electronic inventories to locate vault records, overseeing digitization projects, and contributing to digital preservation workflows.

    The Archives Specialist is mature, personable, and collaborative; they understand that archival work is conducted in support of operational and administrative functions and they take a consultative approach with front-office teams to identify workable solutions that align with day-to-day activities. They are comfortable learning and using a variety of applications: document creation and collaboration systems; electronic inventory and image management systems; and business process mapping and procedure documentation products.

    What you'll do:


    • Understand relevant legislation (i.e., Land Title Act, LTSA Records Transfer Agreement, etc.)
    • Provide archival arrangement and description within the bounds of the current inventory and image management systems
    • Maintain and distribute the LTSA's administrative history
    • Co-ordinate archival transfers and loans
    • Co-ordinate the direct access process for external researchers
    • Develop finding aids for analogue records (i.e., inventories, research guides, etc.)
    • Develop, document, and oversee digitization projects: scanning standards; process documentation; file and data migration; and overall quality assurance
    • Contribute to emergency preparedness and business continuity documentation and monitor environmental controls for analogue records
    • Participate in requirements documentation, selection, configuration, and implementation of a digital preservation system
    • Maintain user guides for the electronic inventory system and create at-a-glance tip sheets for users
    • Review, formalize, and document analogue and digital records processes and procedures
    • On occasion, provide support to, the Historic Records Advisory Committee
    • On occasion, provide coverage for the Records Management Specialist
    • Perform other duties as required

    We encourage you to apply if you have:

    Education and Experience:

    • Graduate degree in archival studies (MAS or equivalent) from a Canadian university
    • Minimum 3 years' directly related experience
    • Experience working with analogue and digital records in a records management and/or archival context
    • Experience handling confidential and sensitive matters and dealing with members of the public

    Knowledge, Skills and Abilities:   

    • In-depth knowledge of records management and archival theory and best practices
    • Passionate about forming projects, developing momentum, and delivering results to deadline
    • Advanced time management and organizational skills including the ability to organize, plan, and work independently and with a team
    • Ability to map business processes and document procedures
    • Ability to write and communicate clearly, including drafting and delivering communication, presentations, and training to both internal and external stakeholders
    • Ability to learn digital systems and enter and manage data
    • Ability to conduct research and make informed decisions
    • Ability to provide research services in-person and online

    Additional Information   

    We are committed to fostering a safe, respectful and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

    Please note applicants must be legally authorized to work in Canada.
    Application information

    Please apply to the link:

    Application Deadline: April 28, 2023 at 4PM PDT

    bc Land Title & Survey logo green plots of land represented.

  • 24 Mar 2023 10:08 AM | Anonymous member (Administrator)

    Superviseure ou Superviseur, Bibliothèque et archives
    Université d'Ottawa, Centre de recherche sur les francophonies canadiennes

    Location: Ottawa, Ontario
    Compensation: $82,663-$104,417

    Le CRCCF s'intéresse à la société et à la culture des communautés francophones de l'Amérique du Nord d'hier et d'aujourd'hui. Il mène des activités de recherche et de diffusion du savoir en plus de conserver et de mettre en valeur une riche collection de ressources documentaires.

    L'Université d'Ottawa - Un carrefour d'idées et de cultures

    L'Université d'Ottawa compte une communauté dynamique de plus de 50 000 étudiants, professeurs et employés administratifs qui vivent, travaillent et étudient en français et en anglais. Notre campus est un véritable carrefour des cultures et des idées, où les esprits audacieux se rassemblent pour relancer le débat et faire naître des idées transformatrices. Nous croyons au pouvoir de la représentation, et que l'augmentation de la diversité de notre corps professoral et de notre personnel administratif soutient cet objectif. Notre but est d'offrir aux étudiants la meilleure expérience d'apprentissage possible, dans un environnement qui reflète la diversité de ses membres, de leurs idées et de leurs identités.

    Nous sommes l'une des 10 meilleures universités de recherche du Canada ; nos professeurs et chercheurs explorent de nouvelles façons de relever les défis d'aujourd'hui. Classée parmi les 200 meilleures universités du monde, l'Université d'Ottawa attire les plus brillants penseurs et est ouverte à divers points de vue provenant de partout dans le monde. Nos employées et employés sont animés par un objectif commun d'amélioration continue, de croissance personnelle, d'excellence du service, de travail d'équipe et d'une passion pour l'apprentissage avec le désir de faire de l'Université d'Ottawa et du monde un endroit meilleur. Nous reconnaissons la valeur et la contribution de chacun et chacune pour appuyer la renommée internationale de notre établissement. Mais par-dessous tout, nous vous offrons la possibilité de réaliser votre plein potentiel. À l'Université d'Ottawa, vous avez votre place!

    Description and Duties    

    Dans ce rôle, vous aurez les responsabilités suivantes:

    • Planifie et dirige l'ensemble des activités du service des archives : analyse les besoins du service; en collaboration avec la directrice du Centre, définit les objectifs, les priorités du service des archives (à court, moyen et long termes) et élabore des politiques, des procédures, des règlements et des programmes afin de rencontrer ces objectifs.
    • Organise, coordonne, dirige et contrôle l'ensemble des activités du service des archives en matière d'acquisition, de conservation, d'organisation et de diffusion, conformément aux méthodes et techniques de l'archivistique et des sciences de l'information.
    • Dirige et supervise le personnel régulier, le personnel contractuel et les stagiaires du service des archives dans l'exécution de leurs tâches respectives; en collaboration avec les titulaires, définit leurs objectifs respectifs; révise leur travail; évalue leur rendement; voit à leur formation et à leur perfectionnement professionnel.
    • Détermine, avec la directrice du Centre et le Comité des acquisitions, la politique d'acquisition des archives du Centre, et en assure la mise en œuvre.
    • Agit à titre de personne-ressource pour des projets de recherche du Centre ainsi que pour divers organismes du domaine des archives, du patrimoine et de la culture.


    • Maîtrise en archivistique ou en bibliothéconomie et en sciences de l'information avec spécialisation en archivistique, combinée à une certaine expérience de travail.
    • Connaissance approfondie du Canada français en général et de l'Ontario français en particulier.
    • Connaissance des RDDA (Règles pour la description des documents d'archives) et des types d'instruments de recherche (guides, répertoires, inventaires, systèmes de gestion de bases de données, etc.).
    • Connaissance des lois fédérales et provinciales relatives notamment aux archives, au droit d'auteur, à l'accès à l'information et à la protection des renseignements personnels.
    • Connaissance des règles de catalogage anglo-américaines, des tables de classification de la Library of Congress et des vedettes-matière de l'Université Laval.
    • Expérience de la gestion de projets et des ressources humaines, de la planification stratégique, de la résolution de problèmes et de la négociation.
    • Expérience de l'analyse et de la synthèse de situations complexes dans le but d'effectuer des recommandations et de prendre des décisions.
    • Expérience de la rédaction administrative, de rapports, de règlements et de procédures.
    • Aptitude à comprendre les demandes complexes, à élaborer des stratégies de recherche et à répondre aux demandes avec précision et rapidité.
    • Capacité à s'organiser, à travailler sous pression et à respecter des échéanciers stricts.
    • Aptitude pour le travail exigeant précision et minutie.
    • Bonne vision, dextérité manuelle et force physique suffisante pour déplacer des boîtes d'au plus 20 kg.
    • Bilinguisme - français et anglais (expression orale et écrite).

    Compétences clés à l'Université d'Ottawa:

    Voici les compétences exigées de tous les membres du personnel de l'Université d'Ottawa:

    : Organiser dans le temps une succession d'actions ou d'évènements afin de réaliser un objectif ou un projet. Planifier et organiser son travail et ses priorités dans le cadre des activités quotidiennes.

    Initiative : Démontrer de la créativité et de l'initiative à suggérer des améliorations et encourager des résultats positifs. Être proactif et entreprenant en étant disposé à aller au-delà lorsqu'il est possible de le faire.

    Souci de la satisfaction de la clientèle : Aider ou servir les autres pour répondre à leurs besoins. Cela implique déterminer et anticiper les besoins de la clientèle interne et externe et trouver les moyens d'y répondre.

    Travail d'équipe et collaboration : Collaborer et travailler avec les membres de l'équipe afin d'atteindre l'objectif commun. Accepter et offrir une rétroaction constructive. Savoir adapter son comportement pour atteindre des objectifs de l'équipe.

    Additional Information    

    Les fonctions du poste se feront uniquement en français. La candidate ou le candidat doit démontrer une excellente maîtrise de la langue française (parler et écrite).

    How to Apply:

    Application Deadline: 2 avril 2023

    uOttawa logo: Centre de recherche en civilisation canadienne-francaise

  • 24 Mar 2023 9:42 AM | Anonymous member (Administrator)

    Indigenous Course Requirement Archives Assistant
    University of Winnipeg Archives

    Location: Winnipeg, Manitoba
    Compensation: $20.07 - $27.70 per hour + 6% vacation pay

    The Archives is the steward of the records of the University of Winnipeg and its founding colleges: Manitoba College, Wesley College, and United College. The records support the University's governance, administration, and strategic directions, and preserve its institutional memory and documentary heritage.

    The Archives stewards records from individuals or organizations connected with the University, including its faculty, staff, administration, or alumni, and records relevant to the University's strategic directions, research and teaching, or service mandate. The Archives also provides stewardship for rare publications and special collections that support the teaching, research, and service mandates of the University and its communities.

    Description and Duties    

    Through the Indigenous Course Requirement (ICR) University of Winnipeg undergraduate students learn about Indigenous peoples and are exposed to Indigenous perspectives and worldviews. Students may choose from a number of three-credit-hour courses in which the greater part of the content is derived from or based on an analysis of the cultures, languages, history, ways of knowing or contemporary reality of the Indigenous peoples whose homelands are located within the modern boundaries of Canada and the continental USA.

    The ICR Collection Archives Assistant will assist in the development of the University Archives' ICR Collection to document this important aspect of University and Indigenous history and aid in the collection's preservation, accessibility, and discoverability.


    • Reissue call for donations to the archive.
    • Identify record creators and potential donors.
    • Identify and inventory relevant record sets.
    • Finalize donations and arrange for transfer to the University.
    • Accession records.
    • Arrange and describe analogue and digital record collections.
    • Employ preservation strategies for digital and analogue records.
    • Create web archive.
    • Create web page.
    • Identify and digitize content, create metadata, and create digital collection.
    • Research, write, select content, and create digital and onsite exhibitions.
    • Identify and organize programming.
    • Draft and distribute press release and conduct interviews if requested.


    • Undergraduate degree and pursuing a Master's degree in Archival Studies, Information Studies, Indigenous Studies, or History is preferred.
    • Experience working in an archives or research environment.
    • Digital archives experience (e.g. digital preservation, digitization, processing born-digital materials) preferred.
    • Experience with archival content management, description, and preservation software preferred (e.g. CONTENTdm, AtoM, Archivematica).
    • Knowledge of archives standards and best practices preferred.
    • Excellent communication skills.
    • Strong organizational and time management skills.

    An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

    Additional Information    

    Preference will be given to candidates who self-identify as Indigenous in their applications and meet the position criteria.

    Position Category: Variable Hours, Term
    Probation/Trial Period: 910 working hours or six (6) months, whichever occurs first
    Start Date: As soon as possible
    Hours: 0 - 35 hours a week
    Condition(s) of Employment: Must be legally entitled to work in Canada.

    Note: The work described in this posting will be conducted in-person.

    The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated.  The Policy was suspended effective May 2, 2022.  However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

    The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

    The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact

    The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant's suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or 204.786.9066.

    How to Apply
    Interested candidates can apply at the link provided.  They will be required to create a profile within the system prior to applying for the position.

    Application Webpage (URL):

    Application Deadline: April 5, 2023

    Logo - University of Winnipeg Lux et Veritas Floreant - shield with heraldic image.

  • 11 Mar 2023 8:54 AM | Anonymous member (Administrator)

    Collections Assistant
    The Canadian Museum of Immigration at Pier 21

    Location: Halifax, NS
    Compensation: $43,035 - $52,599

    The Canadian Museum of Immigration at Pier 21 is Canada's sixth national museum. Our mission is to share the ongoing story of immigration to Canada-past to present and coast to coast to coast. The Museum is located in the Pier 21 national historic site at the Halifax seaport where nearly one million immigrants landed in Canada from 1928 to 1971.

    Our purpose is to explore the theme of immigration to Canada in order to enhance public understanding of the experiences of immigrants as they arrived in Canada, of the vital role immigration has played in the building of Canada and of the contributions of immigrants to Canada's culture, economy and way of life.

    Description and Duties  

    We are looking for a Collections Assistant to join our team at the Museum. This is a full time role and is a contract position for 12 months.

    Reporting to the Manager of Collections and Digital Preservation and working closely with the Registrar, the Collections Assistant supports the review and assessment of select Collection assets and general Collections care and management. The person in this position will work with artifacts and archival materials, as well as born-digital and digitized archival media.  

    Principal Accountabilities

    • Conduct research as required to provide historical context for Collection assets;
    • Select excerpts for identified written story account assets;
    • Process deaccessioned assets according to policy and procedures;
    • Review select Collection assets and assess for relevance to mandate;
    • Compare and reconcile data between existing inventories, databases, and collections management records;
    • Enter data and assist in maintaining the Collection management system database;
    • File cataloging records, both electronic and hard copies, associated research reports, acquisition papers, and any other relevant documentation;
    • Organize, rename, and resize intangible acquisitions;
    • Conduct file cleaning and format migration where required;
    • Accession and catalogue new acquisitions to Museum standards;
    • Assist in updating and organizing the records of offers of donation;
    • Prepare and submit monthly progress reports;
    • Inform the Manager of Collections and Digital Preservation of any concerns or risks related to the Collection;
    • Other tasks as assigned.

    Working Conditions & Physical Demands

    • Combination of work in an office environment as well as within collection storage and museum spaces. Work will be performed in both individual and team environments.  
    • Requires lifting and moving objects from 20 to 50 pounds. Must be able to safely climb inclines, negotiate uneven surfaces, stairs and ladders.
    • Occasional use of hand tools and basic power tools may be required.

    Education, Knowledge & Experience

    Skills and Qualifications - Required

    • Bachelor's degree in related field or diploma in Museum Studies, Library Studies, Archival Studies, Records Management, or equivalent experience;
    • Minimum one-year experience working with digital and physical collections in a museum or archival environment with a demonstrated understanding of archival theory and best practices;
    • Demonstrated research skills, including the ability to locate, evaluate, analyze, and synthesize information from diverse sources;
    • Established experience with collection management systems (databases);
    • Strong attention to detail and excellent organizational skills: ability to plan, organize, prioritize, and meet deadlines;
    • Ability to exercise sound judgment and discretion in the handling of confidential matters;  
    • Ability to work independently as well as in a team environment.
    • Current knowledge of Canadian copyright laws and donor restriction/permission issues related to processing digitized and born-digital material;
    • The ability to communicate effectively in both official languages is an asset.


    • Customer Focus - knowledge and ability to provide high levels of service to both internal and external customers, leading to high customer satisfaction and established relationships.
    • Communication -ability to present and receive information in the most appropriate manner.
    • Problem Solving - ability to generate solutions to problems and recommend a course of action.
    • Adaptability - knowledge and ability to effectively manage ones' own behaviour and positively influence the actions of others during times of change, stress or uncertainty.
    • Integrity and Trust - ability to operate with a high degree of honesty and openness such that respect and trust is earned by coworkers and visitors.

    Application information

    How to Apply: If you are interested in this opportunity, please send a resume and cover letter to Sarah Little, Manager of Collections and Digital Preservation, at

    Application Deadline: Competition closes at 5pm AST on March 31, 2023.

    Canadian Museum of Immigration at Pier 21 - Musee canadien de l'immigration du Quai 21 four coloured maple leafs with red centre.

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