Club Archivist, Toronto Cricket Skating and Curling Club, Toronto, ON

    
Location: 141 Wilson Ave, Toronto ON
Compensation: $25-35 an hour

As a family-oriented private club, our mission is to deliver exceptional value to our members through exceptional experiences, inspired by our warm and welcoming culture. Our vision is to be the private athletic and social club of choice in Toronto. We value Sportsmanship and Camaraderie, Heritage and Respect, Excellence and Innovation, Wellness and Fun. Located in North Toronto, the Club consists of over 4000 members, with a strong presence in both the local and international social and sporting community.

Description and Duties    
Archival Maintenance and Preservation

• Maintains and updates files, some examples being: The Cricket, Activity Calendars, Heritage Committee minutes, Summary Binder, Heritage Program Binder, Annual Report, Standing Committee minutes, and any others as assigned
• Ensures archival material is kept up to date on Club web site
• Ensures artifacts and all written materials are maintained according to acceptable Archival standards
• Authenticate and appraise historical documents and archival materials
• Ensures Club's archival collections are maintained according to acceptable preservation standards
• Advising on policy issues relevant to the heritage mandate
• Tracking and maintaining database inventory of trophies and art/artifacts

Collection Management

• Organize and classify archival records
• Collects relevant media material related to members and events held at the Club
• Maintains and updates collection inventories 
  

Operational Support

• Assists the Heritage Committee as an active participant on Committee, that is, attends meetings, prepares notes, takes minutes
• Ensures that established and positive relationships between Archives and other areas of Club are maintained
• Performs mandatory document retention tasks as assigned by Management
• Assists in budgeting
• Assisting and advising Club and Heritage Committee members in researching topics, for example The Cricket articles and trophy histories
• Ensuring that the heritage website is kept up to date
• Deciding on themes and designs of exhibits and displays
• Promoting the Club's heritage by organizing special projects that celebrate club milestones.

Heritage Event Management

• Provides operational support for Heritage Committee led events

Other Responsibilities

• General support for other Club departments as required, for inter-related tasks and administrative cover-off
• Attending Heritage Committee meetings, preparing notes and taking minutes.
• Preparing and tracking the annual Heritage Committee budget and expenditures
• May be required to conduct research and compile data
• Maintains member confidence and protects Club operations by keeping information confidential
• Performs other duties as assigned

Related Information

Maintain and update the collection inventories, including:

• AGM Reports, Board and Standing Committee Minutes, House Rules, general by-laws, fee schedules, membership rosters, AGM Reports - Activities, Yearly Data - Activities, trophy database, trophy histories, Wall of Fame, archival Artifacts Logbook and Storage Manual including donations, art and non-archival artifacts, picture database, Book Club list, archival reference collection, Display Cabinet photos, summary binder

Health and Safety

• Works in a manner that protects one's own health and safety, and the safety of fellow employees and members
• Works in compliance with Occupational Health & Safety acts and regulations, and follows Club health & safety policies and procedures
• Uses personal protective equipment and clothing as directed by the Club
• Reports any workplace hazards and dangers to Supervisor or the Joint Health and Safety Committee

Member Service

• Assists members and guests in a helpful, efficient, friendly and enthusiastic manner when providing services
• Assists to provide an excellent experience for Club members and guests

Qualifications   

• Education/Certification:  Completion of undergraduate degree required.
• Experience:  Three (3) years of Archival experience required or equivalent experience. Experience within private club industry an asset.
• Knowledge:  Knowledge of Club By-laws and House Rules considered an asset.
• Skills:  Advanced knowledge and proficient computer skills, Microsoft Excel, Word, PowerPoint, and Adobe Photoshop. Basic knowledge of Northstar software. Advanced knowledge of minute-taking, records management/filing systems, conducting meetings. Working knowledge of developing and managing budgets. Requires advanced level skills in reading text, reading and writing text to communicate information as well as explain. Must adhere to member concerns and queries.   
• Other Competencies:  Requires ability to provide advanced level member service and ability to collaborate with others. Must be an energetic team player, able to maintain grace under pressure. Must have strong organization and multi-tasking skills, able to manage and prioritize tasks efficiently. Must act with diplomacy, discretion and confidentiality. Ability to work independently and as part of a team.

Additional Information

• Judgment and Decision-making: Must maintain upmost diplomacy and confidentiality when dealing with members.
• Outcomes/Consequences of Error: Failure to accurately file and retrieve important documentation may result in consequences for Club.   
• Impact on Club Profitability: Records and files important Club archival collections and media.
• Contacts: Internal- Club staff and members, General Manager/COO, Senior Management Group. External- May be required to consult with outside sources for special projects/research.
• Working Conditions: Stress- Must frequently meet tight and/or competing deadlines; occasionally deals with upset or impatient people; occasionally relays information that may create stress for the recipient; work requires involved periods of intense visual concentration. Physical Effort- Must frequently sit for prolonged periods most of the time. Working Environment- works in proximity to loud noise, with frequent interruptions. Hours of Work- must frequently work outside of normal schedule, for evening meetings. May occasionally travel during the day for job-related matters.
• Materials and Equipment Used:  Office equipment.

How to Apply    
Please email your resume to hr@torontocricketclub.com, subject line: Club Archivist Application
Application Deadline: June 30th, 2024

Digital Collections Specialist, Indian Residential School History and Dialogue Centre (IRSHDC), University of British Columbia (UBC), Vancouver, BC
 

Location: Vancouver, BC
Compensation: $5,209.17 - $7,485.33 CAD Monthly

Organization Homepage (URL)   

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Social Media    https://www.facebook.com/ubcrshdc/, https://twitter.com/ubcirshdc, https://www.instagram.com/ubcirshdc/

Description and Duties    
Job Summary

The Digital Collections Specialist is an information and records professional with training and experience in library, archives or museum disciplines. This position works within the collections and digital systems team, and closely with researchers, curators and education staff. This position responds to collections inquiries and works with colleagues and communities to implement relevant policies relating to the collections. The position participates in the storage, care, documentation, accessibility of the collections. This position contributes to the design, development and implementation of the digital and interactive systems and infrastructure. This position participates in the creation of digital content.

Organizational Status

Reports to the Collections Manager or designate. Works closely and in collaboration with the collections team, advisors, and related research and archives staff at other institutions (e.g., LAC, RBCM, National Centre for Truth and Reconciliation, etc.)

Work Performed

• Contributes to the development and implementation of the policies and procedures for managing and making accessible the Centre's collections.
• Carries out collections management processes, including accessioning, cataloguing, digitization, and reference.
• Maintains collections storage and related access systems.
• Participates in the design, development and implementation of the Centre's digital and interactive information and records systems.
• Maintaining the required protocols in the storage, access and use of the Centre's collections. Writing explanatory text to support the display of materials from the collection.
• Participates in the ongoing research and analysis of records and information for inclusion in the IRSHDC systems.
• Liaises with content owners and archives to facilitate access to and use of holdings in conjunction with the collections and reference staff, informs shape and scope of digital collections systems and exhibitions.
• Prepares analytical reports on collections and user metrics, identifying gaps and needs.
• Works collaboratively with the IRSHDC collections and development teams on the ongoing design and development of the digital collections infrastructure.
• Contributes to the ongoing development of the IRSHDC exhibitions, interactive systems and public programming.
• Coordinates systems testing and user engagement and synthesizes outputs and data. Contributes to project planning, execution and reporting.
• Write reports, presents research results at meetings and assisting with the writing of grant applications.
• Develops research and user guides.
• Liaises with IRS Survivors, communities, stakeholders, staff and the general public.
• Liaises with potential contributors to the IRSHDC digital collections and helps identify digitization candidates.
• Participates in work associated with the application of IRSHDC metadata to develop appropriate representation content and scholarship.
• Conversant with Indigenous intellectual property concerns and the development of Indigenous ethics as applied to the development of Indigenous related digital collections.
• Serves on committees where appropriate.
• Carries out other assignments as determined by the Collections Manager.
• May represent IRSHDC at wider community events.
• Performs other related duties as required.

Consequence of Error/Judgment

The Digital Collections Specialist will exercise initiative, sound judgment, and tact in working with faculty, staff and with contacts at other institutions. Good judgment in the assessment of materials is imperative, as is attention to detail and organization. Errors, poor judgment, and inappropriate decisions can impede the work of the IRSHDC and result in missed opportunities and, ultimately, ineffective or inadequate displays of public information, or in compromised relations with critical contacts at other institutions. Misidentification of usage rights on materials may create legal exposure for the Centre and university.


Supervision Received

Works independently under the direction of the Collections Manager or designate.


Supervision Given

May oversee and direct the work of work-learn students, contractors and/or technicians.


Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• University degree in a relevant field (Indigenous studies, history with an Indigenous concentration, etc.). Graduate degree in Archival Studies (MAS) preferred.
• Relevant previous employment or practicum experience is required.
• Excellent interpersonal skills and communication; attention to detail; database management and data entry; knowledge the BC Freedom of Information and Privacy Act.
• Ability to accurately create and maintain records.
• Ability to be thorough, accurate, and have a high level of attention to detail.
• Ability to gather, record, and organize information.
• Ability to locate required information using a variety of methods (e.g., online information sources, manuals, expert sources).
• Ability to communicate effectively (verbally and in writing).
• Knowledge of the Indian residential school history and historical context.
• Demonstrated experience in working with Indigenous organizations is required.
• Experience with archival research and data organization required; curatorial experience an asset.
• Computer competence in document preparation, database use, and organization of storage and database design experience required.
• Experience in working with multimedia resources required.
• Excellent judgment and interpersonal skills required. Excellent oral and presentation skills desirable.
• Ability to build effective relationships when working with other staff, both locally and at related institutions required.
• Ability to work both independently and within a team environment required. Ability to work effectively under pressure to meet deadlines required.
• Experience engaging with First Nations, Metis and Inuit peoples and communities, demonstrated Indigenous cultural competency including knowledge of Indian Residential School system, and prior work with Survivors of schools and their families, is preferred. If candidate does not have adequate experience and cultural competency with Indigenous peoples, professional development requirements to achieve proven competency may be a requirement during the probationary period.

How to Apply    

Click here to apply for this position: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/details/Digital-Collections-Specialist_JR17330-2
Application Webpage (URL)    https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/Digital-Collections-Specialist_JR17330-2
Application Deadline: Monday, June 17th at 11:59 p.m.

Digital Alliances Project Assistant (2 posts), City of Greater Sudbury Archives, Falconbridge, ON

Location: Falconbridge, Ontario
Compensation: $22.31 to $25.42 per hour 

The Archives serves the entire population of the City of Greater Sudbury and its institutions by acquiring, preserving and providing access to records of enduring value which show evidence of the activities of the City of Greater Sudbury and its predecessors.

These records include both municipal government records and private records of organizations, businesses or individuals that make or have made a significant contribution to an understanding of the development of the city.

Description and Duties    
Characteristic Duties:  Under the general supervision of the Manager of Clerk's Services/Deputy City Clerk and the day-to-day direction of the City Archivist.

• Arrange historical documents and/or artefacts, and provide brief descriptions of documents as required.
• Enter data in electronic files.
• Create an index of the records as required.
• Collect statistics.
• Maintain contacts with project partners as required.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.

Qualifications

• Successful completion of Secondary School (Grade XII) Education.
• Six (6) months up to and including twelve (12) months of related experience.
• Knowledge of various computer applications including Windows based systems (e.g. word processing and spreadsheet software, file maintenance, information input and retrieval and the internet).
• Ability to demonstrate interpersonal skills in dealing with people in a courteous and effective manner.
• Ability to demonstrate organizational skills and attention to detailed work.
• Knowledge of archives automated systems an asset.
• Excellent use of English; verbally and in writing.
• French verbal skills an asset.
• Satisfactory health, attendance and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver's licence, have an acceptable driving record and personal insurance coverage.

Funding Requirements:

New entrants into the work force (such as graduates of a Post Secondary Degree Program in Archival Studies, History, or a related field of study who are seeking first-time, post-graduation work experience in their field of study), are transitioning to a new career, or the unemployed or underemployed who are entering a new field.  Candidate's must not have previously participated in a NOHFC-funded internship, be at least 18 years of age and reside, and be legally entitled to work, in Canada.

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/en/pages/programs/people-talent-program/workforce-development-stream

Notice to Job Applicants:
Definition of "Assets" on Job Postings - A number of Job Postings will contain items described as "assets" under the Qualifications heading.  By way of definition, assets are qualifications which are not required but are deemed to enhance performance and therefore considered in the recruitment process.

Additional Information   

• Estimated Probable Duration:  One (1) Year
• Number of Vacancies: 2

This opportunity is proudly supported by:  Northern Ontario Heritage Fund Corporation

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Wednesday, May 29, 2024. For those providing a French language resume, please also include an English version.

Click on the Apply for Job button.

Follow the step by step application process.

Ensure you attached a cover letter and resume. Acceptable file types are:

• .doc
• .docx
• .txt
• .pdf
• .rtf

Once completed, review your application and click on the Submit button.

Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.



External Posting:  myjobs.greatersudbury.ca  (Click on view "All Jobs" and then scroll through the list of jobs and click on "Digital Alliances Project Assistant."  Then click on the "Apply for Job" on the top right hand of the page when ready to apply.) 
Application Deadline: May 29, 2024 at 11:59 p.m. EDT

Job poster

Archivist (2 Yr Contract), Hospitaller Order of St John of God, Hamilton, ON

Location: Hamilton, ON
Compensation: $55,000 to 70,000 per annum + comprehensive benefit package

Who we are:

The Hospitaller Order of St. John of God is an Order of the Catholic Church, drawing its inspiration from the life, example and teaching of its founder – St. John of God, who ministered in a manner of hospitality that characterizes the mission of the Order to the present day.

The term ‘Order’ also includes the persons and activities of thousands of Co-workers, men and women, who, throughout the world, provide a wide range of health care and social welfare programs in centres and services that perpetuate the work for the poor, sick and needy commenced by St. John of God in the first half of the 16th century in Granada and southern Spain. Today, the Order’s mission is present in 52 countries on 5 continents.

The Order in North America comprises various centres in Canada and the United States, overseen by men who belong to the religious family popularly known as the Brothers of St. John of God. Although the number of religious men has been waning over the years, like many other religious institutions, it is very evident that more persons are being assisted by the Order throughout the world today, than ever before in its history.

How you will make an impact:

As the Archivist for the Province of the Good Shepherd, you will enhance the dignity and quality of life of our members through your responsibility for managing the historical records and heritage items of the Province of the Good Shepherd in North America.
    
Our values of hospitality, quality, respect, responsibility, and spirituality are demonstrated through your respectful care, assessment, and attention to detail of the historical, business and personal records of the Province.  This is achieved through professional collaboration with appropriate community and ministry resources and the accurate maintenance of records.

By welcoming and being respectfully present and hospitable to others, the Archivist models the Mission, Vision, and Values within the Administration Department of the Province of the Good Shepherd in North America.

Among other duties, the Archivist will:

Perform administrative tasks such as setting goals, writing reports, communications related to archival materials and history of the Brothers, participating in budget preparation, and preparing applicable policies and procedures consistent with best practices for archive management and preservation, etc.

• Assume responsibility for the collection, preservation, care and management of records and documents that are intended to preserve the past for the benefit of the future.
• Assume responsibility for cataloguing and managing valuable collections that have deep historical value.
• Assume responsibility for selecting, retrieving, and managing various materials for the sake of preservation.
• Respond to inquiries from persons requesting information, as directed and within the established procedures.
• Respond to and liaise with archivists from other Provinces of the Hospitaller Order of Saint John of God, Diocese of the Catholic Church, and other institutions to assist with historical information gathering and preservation. Build and maintain strong professional relationships with the archival and library science community including participating in collaborative efforts and providing professional advice, when appropriate.
• Preserve and catalogue objects/artifacts, documents and records to professional museum standards and archival records according to the Rules of Archival Description (RAD) and to copy/transfer films/videos, photographs, and audio tapes to reliable and readily retrievable formats as may evolve from time to time.

• Research and record the historically significant, origin and value of archival materials.
• Coordinate and organize events and programs regarding collections such as workshops, lectures, and exhibitions etc.
• Establish protocols and guidelines towards accessing and using archive materials.
• Discover and locate new material and work towards their acquisition and or display.
• Recommend, implement and operate a safe and secure archive database program.
• Review restricted records, and records subject to copyright, and advise on privacy and copyright law including administration of requests for reproduction and publication of archival material.
• Conduct and/or participate in oral history research with Brothers and key lay people involved in the history of the Province.
• Provide records management advice to the Provincial Leadership and implement records retention policies and procedures for both print and electronic records in the archive office.
• Prepare an annual report to the Provincial Leadership, including analysis of user and web site statistics.
• Initiate and administer grant projects, as appropriate; and
• Provide training and direction to temporary archival staff and volunteers.

What you will bring to our team:

• Experience/Education in Post-Graduate studies in Archive management and retention or Library and Information Science degree.
• A minimum of 1 to 3 years of experience working as an Archivist, managing archival collections in textual and non-textual formats; for example, letters, manuscripts, business records, photographs, audio records, video recordings and digital files.
• Bilingual - proficiency in both English and French (to coordinate records in Quebec and English-speaking parts of North America)
• Familiarity with standards and practices for digitization.
• Strong documentation skills and computer knowledge. Proficiency in Microsoft Office programs (Word/Excel/Publisher/Power Point) and Archive database programs.
• Excellent verbal, interpersonal, communication and organizational skills with the ability to handle multiple tasks and set priorities, as well as to maintain teamwork which may include sharing work overload.
• A genuine interest in history is an asset.
• A valid Driver's license is required.

Other Information:

Two Year Full-time Contract
($55,000 to $70,000 per annum)
Plus, Comprehensive Benefit Package
35 hours per week

The Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve.

The Order welcomes and encourages applications from all people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

How to Apply:

Apply via email to: scino@gsch.ca by June 14th, 2024

Job Posting

Collections and Digital Access Specialist, Hamilton Public Library, Hamilton, ON

Location: Hamilton, ON
Compensation: $40.78 - $47.97/hr

Under the direction of the Manager, Local History & Archives and working directly with the Exhibition & Outreach Coordinator, Archivist, Digitization Technician and the Local History & Archives Department, the Collections and Digital Access Specialist will support records management, digital asset management, digital preservation and collections management operations, projects and workflows.

Local History & Archives (LHA) exists to collect and provides access to documentary heritage that makes a significant contribution to an understanding of the development of the City, its natural and built environment, its culture and the people who lived, worked, and had an impact upon the Hamilton area. The Hamilton Public Library (HPL) continues to actively engage the Hamilton community to address gaps in the LH&A collection and expand access to historical materials related to the City of Hamilton.

Our collection of over 35 million items includes over 3 million photographs depicting the history of Hamilton and the surrounding areas from as far back as the mid-1800s.

Description and Duties:   

• Supporting the replacement of the Digital Asset Management System (DAMS) through testing, documentation of existing workflows/standards and research of best practices
• Assisting with the promotion and public access to records through the review and migration of content into AtoM
• Supporting the migration of departmental records including critical collections management and donor files to a modern file plan
• Assisting with the architecture plan and gap analysis to identify improvements to digitization, digital preservation, and collections management workflows
• Providing information services; conducting reference interviews; developing search strategies; recommending appropriate materials and formats
• Writing, updating and evaluating manuals and procedures; writing reports; composes correspondence; compiles and analyzes statistics; inputs and retrieves data
• Understanding of current copyright legislation as it pertains to archival material in all formats

QUALIFICATIONS:

• Master's Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives, Records Management or Information Systems and Design from an ALA accredited institution. Additional certification preferred in Records Management.
• Knowledge and understanding of current records management and digital asset/preservation principles and practices
• Knowledge and understanding of current Archival principles, systems and practices
• Knowledge of existing and emerging standards related to archives, metadata, digital records, digital preservation and records preservation theory and methodology
• Familiarity with Archival Management and Digital Preservation Software such as AtoM and Archivematic
• Familiarity with Digital Asset Management Systems such as Canto Cumulus
• Knowledge of and practical experience in creating descriptions using archival descriptive standards including the Canadian Rules for Archival Description (RAD)
• Excellent working knowledge and experience of computer applications including word processing, spreadsheet and presentation software, online databases, Internet browsers, software applications for website creation and maintenance, information sharing technology and digitizing information
• Strong research, analytical and problem-solving skills
• Excellent interpersonal skills, written and oral communication as well as organizational and attention to detail
• Demonstrated ability to work independently and cooperatively as part of a team
• Adheres to policy and procedures identified in the Hamilton Public Library Manuals

Young Canada Works

This position is funded in part through Young Canada Works (YCW) at Building Careers in Heritage (BCH), and all applicants must be registered in the YCW candidate pool and meet the current YCW BCH eligibility criteria.

An individual may be eligible for employment if they:

• are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
• are legally entitled to work in Canada;
• are between 16 and 30 years of age at the start of employment;
• are willing to commit to the full duration of the work assignment;
• will not have another full-time job (over 30 hours a week) while employed with the program;
• are unemployed or underemployed;
• are a college or university graduate; and
• are not receiving Employment Insurance (EI) benefits while employed with the program.

Note: Priority will be given to graduates that have not previously participated in YCW internship programs.
 

How to Apply    

Please email application to recruit@hpl.ca
Application Webpage (URL)    https://hpl.ca/jobs
Application Deadline    June 9, 2024
 
The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified.

Please be aware the selection process may involve any of interviews, test, and presentations or any combination thereof.

Please email your application to recruit@hpl.ca no later than 11:59pm on Sunday June 9, 2024.

Manager, Corporate Information Management, Halifax Regional Municipality, Dartmouth, NS

Location: Dartmouth, Nova Scotia
Compensation: $102,970-$133,260 

Corporate Information Management (CIM) provides information management services for the municipality. CIM operates the Municipal Archives and the Municipal Records Centre, develops information management policies and procedures, and provides guidance on information management issues.

Description and Duties    

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Manager, Corporate Information Management in the Office of the Municipal Clerk (MCO) in Legal & Legislative Services

HRM is committed to reflecting the community it serves & recognizing Diversity & Inclusion as one of the Municipality's core values.We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons,Women in occupations or positions where they are underrepresented in the workforce,Indigenous/Aboriginal People,Persons with Disabilities & 2SLGBTQ+ Persons.Applicants are encouraged to self-identify on their electronic application

As a Division of the Office of the Municipal Clerk,the Corporate Information Management (CIM) department is responsible for stewarding the development, implementation,& oversight of organizational CIM strategies,policies, procedures,& practices.The department provides education & support to internal Business Units on information management including the development & delivery of information & records management education & training programs to municipal staff,management,& elected officials.The Manager will build on existing internal & external relationships to support the management of the corporate records program across organization.As a member of the MCO management team,the Manager is responsible for ensuring all program activities are carried out in accordance with established responsibilities,schedules,& budgets

DUTIES AND RESPONSIBILITIES:

• Plans, develops, implements,& evaluates a program that stewards the organization through their corporate responsibilities for record life cycle management
• Supports a team who serves as lead point of contact with HRM to support the corporate IM program
• Works with internal clients to respond to needs & provide recommendations for IM management
• Provides leadership & brings consistency to IM practices across the organization where applicable
• Makes investment recommendations & provides on-going endorsement,rationale & objectives for the CIM program to the Municipal Clerk
• Provides direction & guidance to the Municipal Archivist relative to the development & implementation of policies & administrative procedures & current and future levels of service for the Municipal Archives
• Establishes & monitors performance standards for records centre and archives services
• Leads, coaches, mentors, & manages CIM staff through assigning tasks,work schedules,& responsibilities
• Establishes, monitors,& manages the operating budget for the CIM division
• Develops & executes strategic, business, operating & resource plans for the CIM division

For a complete description of duties/responsibilities for this position please email jobs@halifax.ca

Qualifications    

Education & Experience:

• Master of Library and Information Studies (MLIS), business administration, information systems, or other relevant field; or suitable combination of formal education and experience
• Certified Records Manager (CRM), Electronic Records Management (ERM) or Certified Document Imaging Architect (CDIA+) required
• Minimum eight (8) years of experience in business/systems operations and records management, including five (5) years in a managerial or supervisory role
• Experience in budget and financial management
• Experience in strategic planning and project management involving coordination of goals and resources across multiple, related projects
• Developing and monitoring the delivery of efficient and effective solutions to diverse and complex business problems
• Leading multi-year enterprise-wide projects
• Experience managing Information Management professionals preferred
• Experience as part of an ECM or Knowledge Management is considered an asset

Technical/Job Specific Knowledge and Abilities:

• Excellent knowledge of information management policies, standards, processes, and practices
• Desired records management skills include: records retention scheduling, indexing/classification and electronic management systems, records policy and process development, and strategic records, information and imaging systems
• Proven business analysis and project management skills
• Strong planning, organizational, meeting management, and facilitation skills
• Demonstrated ability to develop and implement policies, standards, processes and procedures and to adapt to rapidly changing technology processes, business models, user behaviors and apply them to business needs
• Demonstrated ability to establish and maintain a high level of trust and confidence, highly effective in collaborative relationships
• Champions change and effectively manage the implementation of new ideas
• Familiar with applicable privacy and access legislation, policies and procedures  
• Knowledge of all applicable municipal legislation and HRM corporate/ departmental policies and procedures
• Proficient in MS Office software
• An equivalent combination of education and experience may be considered

How to Apply    

Apply online: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25749&siteid=5764#jobDetails=759779_5764

All applications must include a cover letter & resumé.
Application Deadline: Applications will be received up to 11:59pm on Tuesday, May 21 2024. 

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Digital Archivist, Halifax Regional Municipality, Dartmouth, NS

Location: Dartmouth, Nova Scotia$38.48/hr
Compensation: $38.48/hr + benefits

Corporate Information Management (CIM) provides information management services for the municipality. CIM operates the Municipal Archives and the Municipal Records Centre, develops information management policies and procedures, and provides guidance on information management issues.

Halifax Municipal Archives is the official repository for historical municipal government records from Halifax, Dartmouth, Bedford and the former County of Halifax, and also holds community records from the region.

Description and Duties    

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Digital Archivist within the Corporate Information Management division of Legal and Legislative Services.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons.  Applicants are encouraged to self-identify on their electronic application

Reporting to the Manager, Information Management, Corporate Information Management (CIM), the Digital Archivist provides the technical expertise and knowledge required to implement and operate HRM's digital archives and preservation program, which will be integrated within the archives management system.

The Digital Archivist works with archivists and information analysts on the CIM team, staff from across the organization, and donors from the community to identify, transfer, manage, preserve, describe, and provide access to digital materials in the Municipal Archives' holdings. The Digital Archivist also implements and operates digital preservation software and tools according to the Open Archival Information Systems (OAIS) reference model and with the intention of becoming a certified Trustworthy Digital Repository. The Digital Archivist is highly motivated and professionally invested in staying up to date with current best practices in a rapidly evolving field.

DUTIES AND RESPONSIBILITIES:

• As a subject matter expert in Digital Preservation, leads the design, implementation, and on-going operations of digital preservation services for the organization
• Provides advice and assistance towards the long-term preservation of digital content, both for the Municipal Archives and the Municipality's business units.
• Researches and recommends methodologies, best practices, and tools.
• Develops preservation strategies for existing and future digital content to ensure long-term access and use of records.
• Participates in the implementation of the Municipal Archives' digital preservation program
• Manages the content within the digital preservation software and tools within the Municipal Archives' digital preservation program.
• Promotes good digital preservation management practices in the Municipality.
• Appraises, selects, arranges, and describes digital archival material according to institutional and professional standards.
• Provides remote and in-person reference and research services to staff, elected officials, and the general public in a manner which respects a diverse clientele, confidentiality of users, copyright and access and privacy legislation, and the preservation needs of vulnerable archival records.
• Participates in the evaluation process for the procurement of contract and consulting services in support of CIM activities and projects.
• Assists with the development of policies, procedures, guidelines, and standards necessary for the implementation of the digital preservation program.
• May be required to assist with disaster recovery efforts.  
• Other duties related to the delivery of corporate information management, as assigned.

Qualifications    

Education & Experience:

• Two-year graduate degree specializing in information management or archival studies with one or more years related experience, OR two-year graduate degree in a related field with three (3) or more years related experience.
• Post-graduate certificates in Digital Preservation, Digital Archives Management, or equivalent training based on the Open Archival Information Systems (OAIS) reference model will be considered.
• Demonstrated experience working with archival material in all formats, especially born-digital and digitized objects in both current and obsolete digital formats.

Technical/Job Specific Knowledge and Abilities:

• Thorough knowledge of archival theory, standards, and best practices.
• Extensive knowledge of existing and emerging digital preservation standards, technologies, and best practices.
• Knowledge of web archiving.
• Experience implementing and using digital preservation management software and related tools.
• Knowledge of information systems and good document management practices and procedures.
• Analytic skills required to decipher complex record-keeping systems and select records of enduring value.
• Experience creating archival descriptions according to the Rules for Archival Description.
• Experience using archival management systems or complex databases.
• Experience with digital reformatting of archival material.
• A high level of accuracy and attention to detail.
• Familiarity with metadata standards relevant to the archival control of digital collection materials, such as Dublin Core, METS, MODS, and PREMIS.
• Ability to remain up to date with technological developments in the field with an interest in continued professional development.
• Demonstrated ability to work as part of a multi-disciplinary project team.
• Knowledge of copyright and permissions issues related to digitized and born-digital material.
• Excellent oral and written communication skills.
• Experience in the development of policy and procedures.
• Experience with Microsoft suite of products including SharePoint Online is considered an asset.

How to Apply    
Apply online at: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25749&siteid=5764&PageType=JobDetails&jobid=759600#jobDetails=759600_5764

Application Deadline    Applications will be received up to 11:59 pm on Sunday, May 19, 2024

Project Archivist, Archives des jésuites au Canada/The Archive of the Jesuits in Canada, Montreal, QC

Location: 25 Jarry West, Montreal, QC
Compensation: $21.00/hr

Organization Homepage (URL)    https://archivesjesuites.ca/

The Archive of the Jesuits in Canada provides an access point to its collections, as well as resources concerning the history of the Jesuits in Canada. It supports the research of members of the Jesuit community, genealogists, academic researchers, Indigenous researchers, artists, and students from a variety of disciplines. The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records.

Social Media   

Description and Duties    
The Archive of the Jesuits in Canada (AJC) is seeking a candidate for the position of Project Archivist, under the Young Canada Works Program. This is a 24-week position projected to begin on September 23, 2024, and run through March 21, 2025. The AJC is located in Montreal, Quebec. The internship will be on-site, at Maison Bellarmin, in Montreal. The hourly wage for the internship is $21.00 per hour (35 hours per week; 24-week project; unpaid statutory holidays and 10-12-day seasonal break in December/early January).

The main objective of the project is the processing of different fonds that testify to the presence and activities of Jesuits in Northern Ontario, from 1844 onward. This includes the appraisal, the processing, and the creation of finding aids for the selected fonds. The project also includes the digitization of selected records - textual records and photographs - pertinent to larger research undertaken. In total, the selected fonds to be processed include approximately three meters of textual records and about 2,000 photographs. The selected candidate will create file level inventories of the fonds as well finding aids on the fonds level to ameliorate the discoverability of the material. These will be ingested into our online databases. As such, the selected candidate will work with standardized description templates and other standardized processes associated with the processing of the fonds. The Project Archivist will also need to write reports on the project processes and scope.

This initiative of processing and improving the discoverability of material that highlights encounters between Jesuit and different Indigenous nations and communities is being conducted in the context of the AJC commitment to promote access to records for Indigenous researchers about material that concerns them.

TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC are engaged in a process of truth and reconciliation with Indigenous peoples. The AJC supports Indigenous resurgence. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, the Report of the Truth and Reconciliation Commission Taskforce of the Steering Committee on Canada's Archives as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records.

Qualifications    

• Recent graduate. University level education in Archival/Information studies or a related field with a demonstrated interest in archival theory and practice; with preference for candidates with a master's degree in Information studies with a specialization in Archival studies;
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description(RAD);
• Interest in digital archives, including digitization practices and processes;
• Ability to communicate information to small and large groups;
• Oral and written fluency in English, with a working knowledge of French, is required;
• Ability to work independently and as part of a team on collaborative initiatives;
• Ability to develop objectives and to implement procedures.

The primary language of the archival records that will be handled by the intern is English, with some material in French. The selected candidate will need to be able to write in English. The working environment of the AJC is in French. Operational activities are delivered in French, English, or both, depending upon the researcher, the initiative, and the intended audience. The selected candidate will need to be comfortable working in a bilingual environment.

Additional Information    

The position is in Montreal, Quebec, a city with a diverse population. It is an urban environment with a significant number of universities and cultural institutions.

Preference will be given to Indigenous candidates. Candidates from the Government of Canada's job equity groups are encouraged to apply.


How to Apply    

The deadline for applications is June 17, 2024.

To find more information about the AJC, please visit our website: https://archivesjesuites.ca/

Applications, which must include a letter of interest and a curriculum vitae in one Word of PDF file, should be sent to François Dansereau, Director of The Archive of the Jesuits in Canada: CANAJCdirection@jesuites.org.

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Personal information received from prospective candidates will be used only for this recruitment process.

Application Webpage (URL)    https://archivesjesuites.ca/https://archivesjesuites.ca/
Application Deadline    The deadline for applications is June 17, 2024.

Archivist (full-time),  Catholic Pastoral Centre, Calgary

Location: Calgary, AB
Compensation: starting at $70,000 pa

The Archivist is responsible for the management of historical records of the Diocese of Calgary, and those associated with the Diocese of Calgary which are in the care of the archives. Activities include the acquisition, appraisal and accessioning of records in all formats as well as their processing, preservation, description and arrangement. the Archivist is responsible for safeguarding the records and maintaining their privacy in compliance with civil and canon law. The archivist will provide reference services and access to the records to researchers according to diocesan policy.

Responsibilities
Archives:

• Selection and use of suitable tools and procedures for the best capture, protection and proper accessibility of the records
• Appraisal/disposal of records in line with the mandate, policies and record retention schedule
• acquisition and accessioning - ensuring that all records of lasting value created by CPC offices are acquired in a timely and orderly manner
• arranging and describing the records to Canadian professional standards in an AtoM catalogue
• providing access and reference services to internal staff, parishioners and researchers
• outreach and advocacy - giving presentations or tours, and creating content as requested
• occasional in-depth historical research projects as required by staff and parish historians
• identify, design, and complete digitization projects to enhance access to records and to provide optimal protection
• foster connections with academic organizations and communities to encourage volunteers and work experience students to work in the archives
• manage and supervise volunteers and service-learning students
• manage the records of the Sisters of Charity of St Louis, Western Province
• liaise with IT and consulting services to complete digitization projects
• oversee digital file production in the following records series: marriage dispensations, tribunal case files, and smaller record series as requested by ministry offices

Records Management:

• Create, implement and update records retention schedules and disposal authorities
• work collaboratively with CPC offices to define and identify appropriate record retention periods and to facilitate the transfer of records in a timely manner
• other duties as assigned by the chancellor and bishop's office

Qualifications:

• Master's degree in archives and records management recognised by the Association of Canadian Archivists would be an asset
• records management diploma, library technician diploma or museum designation would be considered
• 2-5 years of archival or related experience
• experience with archives, and familiarity with cataloguing and processing records
• strong pastoral skills and focus dealing with people
• commitment to professional development
• excellent MS Office skills (Excel, Word, PowerPoint, Outlook)
• ability to maintain confidentiality in all aspects of work
• strong attention to detail and proofreading skills
• excellent communication skills and listening skills
• strong organization and time management skills
• ability to adapt rapidly changing priorities
• ability to work mostly independently

Hours of work
Mon-Fri, 8:30 am - 4:30 pm (includes one hour unpaid lunch break)

Safe Environment
In support of the Safe Environment Program, this position is required to obtain or complete the following:

• Police information check (PIC)
• Praesidium Sexual Abuse Prevention online training modules
• sign the agreement to model code of conduct

Physical demands

• constant sitting to complete computer and desk-based tasks
• constant movements of the neck in all directions required when completing assignments
• high levels of concentration
• potential exposure to stressful situations such as deadlines, dealing with aggressive or upset individuals, abusive or aggressive phone calls, general workload demands
• lifting up to 30 lbs/14kg
• occasional: pushing, pulling, kneeling, squatting, forward reaching, reaching above shoulders, stooping and bending forward from standing position, carrying of objects

Why you should apply

• comprehensive benefits package
• vacation and paid sick days available after three months
• RRSP after three months employment
• personal/flex days
• opportunities for employee development

To apply
Documents required as part of the application process include a completed application form - download here:  https://www.catholicyyc.ca/careers.html,
resume, and three (3) reference checks (will only be contacted if you are selected as our final candidate)

Applications should be submitted by email to: https://www.catholicyyc.ca/careers.htmlcareers@calgarydiocese.ca
No phone calls please

Applications will be accepted until a suitable candidate is found. Only applicants who are short-listed for an interview will be contacted directly by our office. We thank all applicants in advance for their interest.

Job posting

Records and Information Lead, The United Church of Canada, Toronto, ON

Location: Toronto
Compensation: $67,516.87 to $76,949.73

Organization Homepage (URL)  

The Shared Services Unit of The United Church of Canada is seeking an individual to fill the role of Records and Information Lead on a permanent full-time basis (35 hours/week).

The Shared Services Unit brings together all of the shared services offered nationally and includes:  Human Resources, Payroll Services, the governance and administration of the Pension Plan of The United Church of Canada, Group Insurance administration, Archives, GCO Administration, Legal and Incorporated Ministries. They ensure that policies established by the General Council are upheld and that federal/provincial employment standards are met.    

The United Church of Canada Archives, located at 40 Oak Street in Toronto, ON, consists of the General Council Archives and the Ontario Regional Council Archives. The Archives collects the records of the Regional Councils, Communities of Faith, former Conferences, presbyteries and local church records from Ontario and the organizational records of the General Council office, antecedent denominations, inter-church material and personal and private material.   

Description and Duties    

The Records and Information Lead ensures that all records of the General and Regional councils offices are properly stored, accessed, and managed in a secure manner and ensures compliance with legal requirements and regulations regarding the storage, access, retention and use of information. They support and train end-user staff to manage information through retention and disposition periods to preserve the records and history of the United Church of Canada. 

Primary Areas of Responsibility Include:

1. Records Management: Leadership, Training and Support (40%): Provide leadership for the lifecycle of records and content throughout the General and Regional councils offices.
2. Records Management: Administration (40%): Complete implementation of and manage the Electronic Document Records Management System (EDRMS).
3. General Support and Administration (20%): Report, when required, to Regional Executive Ministers on records management progress and issues; reporting to the Information Management and Technology Steering Committee (IMTSC) when requested; Prepare reports on work activities weekly or as required.

Qualifications

• Masters of Information Studies degree with a focus on records and information management or suitable equivalent, and higher certification such as Certificate of Records and Information Management or Certified Records Manager;  
• Digital Archivist certification, training or suitable experience is preferred.  
• Minimum 3 years of work experience as a records coordinator or equivalent;   
• Familiarity with the ethos, structure, and practices of The United Church of Canada; a working knowledge of the history of The United Church of Canada and its predecessors, particularly in Ontario is an asset;  
• Experience training end-users, communicating technical information to non-technical staff as well as developing and leading training programs is an asset; 
• Working knowledge of Records and Information Standards and best practices such as the Electronic Records as Documentary Evidence, ISO 154819, 30300, 23081, 19005, MoReq2010;  
• Knowledge of relevant legislation and/or policies that guide access or restriction to records, specifically copyright and privacy; 
• Computer skills in the use of various software applications - Office 365, Dynamics, SharePoint, One Drive, Teams, Zoom, Adobe, Knowledge of AtoM and Archivematica.  Proficient in Microsoft 365, and a strong understanding of SharePoint functionalities and administration;  
• Advanced experience using SharePoint as an electronic records management system would be considered an asset;  
• Knowledge of Records Management systems, Enterprise Content Management (ECM) systems; databases and metadata standards; 
• Knowledge of digital preservation tools and workflows;  
• Strong communication skills, both written and verbal, analytical and time management skills; and 
• A motivated self-starter, comfortable learning new tools, working remotely from a collaborative team;  
• Alignment with the vision and values of The United Church of Canada - respect, integrity, passion and diversity.

How to Apply    

Interested applicants are invited to submit their resume to Human Resources at careers@united-church.ca. Please quote  job number 24-14 in your application.
Application Webpage
Application Deadline: May 22, 2024