Organization Name: Clara Thomas Archives & Special Collections

Location: Toronto, ON

Compensation: salary floor of $58,000 - $72,000 (see Article 25 of Collective Agreement of York University Faculty Association at https://www.yufa.ca/2024_27_collective_agreement)

Organization Homepage (URL): https://www.library.yorku.ca/web/archives/

About the Organization: The Clara Thomas Archives & Special Collections (https://www.library.yorku.ca/web/archives/) consist of the records of the university, private fonds, rare books, maps, audiovisual material and other primary source material acquired to support the research and learning of York’s faculty, students, and community of international scholars. The holdings are strong in the areas of Canadian history, literature and fine arts, environmental history, social justice and women’s studies. 

York University generates and shares knowledge through our research, teaching and engagement with communities around the world. The 2023-2028 Strategic Research Plan (https://www.yorku.ca/research/strategic-research-plan-2023-2028/) showcases the depth, breadth and ambition of research at York. 

York’s commitments to social justice are laid out in our Decolonizing, Equity, Diversity and Inclusion Strategy (https://www.yorku.ca/dedi-strategy/), the Framework & Action Plan on Black Inclusion(https://www.yorku.ca/abr/), and the Indigenous Framework for York University (https://indigenous.yorku.ca/framework/). 

Follow the activities and accomplishments of York’s faculty, students and staff on YFile (https://yfile.news.yorku.ca/).

Social Media: N/A

Description and Duties: This position will lead a team of three professional archivists, an archives technician, a cataloguing assistant, and a small team of undergraduate student workers. This position reports to the Dean of Libraries, York University and the Associate Dean, Research and Open Scholarship. This is an exciting opportunity for a forward-looking leader in the field of archives to provide organizational leadership and to collaboratively build services that demonstrate the importance of York University Libraries’ unique collections and support teaching, learning, and research at the university. 

RESPONSIBILITIES The Head of Archives and Special Collections will:

• coordinate a user-centered approach to archival appraisal, selection, acquisition, description, access and preservation, in accordance with professional practices and standards, library policies, and federal and provincial legislation; 

• manage the unit by: evaluating services, identifying goals and objectives, developing and updating policies, establishing standards and revising procedures, preparing budgets and monitoring expenditures, seeking external sources of funding to support special projects and; preparing reports and other documentation as required;

• work collaboratively with other units within the Libraries support the physical and digital infrastructure necessary for the storage, preservation, and conservation of special collections within the Libraries and ensure excellence in the delivery of programs and services; 

• lead, inspire, and coordinate team, including setting project and service priorities based on the needs of faculty, students, researchers, and community partners, including outreach, exhibitions, and events; 

• ensure proper stewardship and quality of services through the creation, revision, and implementation of policies and procedures, including support of the university’s record keeping as outlined by York’s Common Records Schedule; 

• coordinate the acquisition of materials for Archives & Special Collections using established policies and procedures, with a focus on sustainable growth and responsive communication with donors; 

• lead and participate in projects, working groups, and committees related to areas of responsibilities; 

• promote and advocate for archives and special collections through lectures, workshops, exhibits and publications; and 

• foster an environment that embraces curiosity, creativity, and innovation and provides opportunities and flexibility to explore new initiatives while centering sustainability.

Qualifications: 

Degree: Master of Library and Information Studies (MLIS) from an ALA-accredited program or its recognized equivalent or master’s degree in archival studies from a graduate program meeting the Association of Canadian Archivists’ guidelines for the development of a two-year curriculum for a Master of Archival Studies. 

Demonstrated experience: 

• successful record of leadership, planning, development and management of archival program and services;

• at least ten years of professional experience as an archivist, preferably in the academic sector; 

• strong interpersonal skills and ability to build respectful, collaborative team structures;

• excellent oral and written communication and presentation skills in English; 

• evidence or promise of research contributions in the form of publications or presentations, professional development and/or active involvement in professional or scholarly organizations; 

• experience with archival processing, including the application of the Rules of Archival Description (RAD) and/or other archival descriptive standards (ISAD(G), DACS) to generate finding aids and other research tools (guides, directories, inventories, authority records, etc.); 

• experience working with and/or maintaining content management systems and applications related to archival description and asset management (such as AtoM, Archivematica, Islandora, ArchivesSpace, etc.); 

• organizational skills, with the ability to work under pressure and meet firm deadlines; and 

• ability to handle work requiring precision and attention to detail. 

Demonstrated knowledge of, and experience with: 

• change management; 

• principles of decolonization, equity, diversity, and inclusion; o working collegially and effectively in a complex work environment; 

• promoting archives through various means (such as presentations, workshops, exhibits and/or publications etc.); 

• designing processes and workflows that enhance services while maximizing resources; 

• advancing outreach programs and engaging community members in these developments; 

• federal and provincial laws affecting archives (in the Canadian context) including The Copyright Act, The Privacy Act, and Freedom of Information and Protection of Privacy Act (FIPPA) as well as cultural protocols that may impact the responsible management of collections (United Nations Declaration on the Rights of Indigenous Peoples Act, Protocols for Native American Archival Materials); 

• digital preservation and data management best practices; 

• preservation and storage standards for textual records, photographic materials, audiovisual material and film; and 

• methods for advancing curricular integration for archival literacy initiatives.

Application Webpage: https://www.yorku.ca/vpepc/faculty-affairs/wp-content/uploads/sites/698/2025/11/YUL_HASC.pdf

How to Apply: Due date for completed applications: January 31, 2026 

• Required materials: 1) current CV; 2) a cover letter addressing the stated qualifications and experience relevant to the responsibilities; and 3) the names and contact information for three professional references. Only candidates who proceed to a final interview will have their references contacted. 

• Provide required information regarding your Canadian work status and optional self-identification for Affirmative Action purposes as part of the online application. 

• Long-listed candidates will be interviewed online in March 2026. In-person interviews for short-listed candidates will be scheduled in late April or early May 2026. 

• Direct questions about the position to the Search Committee Chair, Anna St. Onge at yulapps@yorku.ca. 

• Submit application materials: at https://www.surveymonkey.com/r/YUL_HASC

Application Deadline: January 31, 2026

Additional Information: Hiring Policies: 

• Salary will be commensurate with qualifications and experience. 

• All York University positions are subject to budgetary approval. 

• York is an Affirmative Action (AA) employer and strongly values diversity, including gender and sexual diversity, in its community. Details of the AA Program, which applies to women, members of racialized groups, Indigenous peoples, persons with disabilities and those who identify as 2SLGBTQ+, can be found online at https://www.yorku.ca/vpepc/faculty-affairs/affirmative-action/ or by contacting Aqsa Ahmed, EDI Program Manager (aqsa517@yorku.ca). 

• York welcomes and employs scholars from all over the world. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. 

• York has a policy on Accommodation in Employment for Persons with Disabilities (http://secretariat-policies.info.yorku.ca/policies/accommodation-in-employment-for-persons-with-disabilities/) and is committed to working towards a barrier-free workplace and expanding the accessibility of the workplace to persons with disabilities. Applicants who require accommodation are invited to contact Vesna Barbe, People Partner, Libraries, at: vbarbe@yorku.ca.

Use of AI: No

Job Poster: Anna St.Onge

Job Poster Email: astonge@yorku.ca

Organization Name: Hamilton Public Library

Location: Hamilton, ON. 

Compensation: Grade G ($41.997 - $49.408)

Organization Homepage (URL): https://www.hpl.ca/

Social Media: N/A

Description and Duties: Summary:

Under the direction of the Manager, Local History & Archives and working directly with the Exhibition & Outreach Coordinator, Archivist, Digitization Technician and the Local History & Archives Department, the Collections and Digital Access Specialist will support the implementation of a new digital preservation system. They will also assist with records management and collections management projects and workflows. This role offers an opportunity to work with cutting-edge technology and contribute to the enhancement of digital preservation and public access.

Local History & Archives (LHA) collects and provides access to documentary heritage that makes a significant contribution to an understanding of the development of the City, its natural and built environment, its culture and the people who lived, worked, and had an impact upon the Hamilton area.

Duties:

• Supporting the implementation, migration and on-going operations of a new

digital preservation system

• Researching and recommending digital preservation methodologies, best
  

practices and tools while documenting existing and new workflows

• Providing advice and assistance towards the long-term preservation of digital

content

• Assisting with the promotion and public access to records through the review and

migration of archival descriptions

• Supporting the migration of departmental records including critical collections

management and donor files

• Providing information services; conducting reference interviews; developing

search strategies; recommending appropriate materials and formats

• Writing, updating and evaluating manuals and procedures; training staff; writing reports; composes correspondence; compiles and analyzes statistics; inputs and retrieves data

• Understanding of current copyright legislation as it pertains to archival material

Qualifications: 

• Master’s Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives, Records Management or Information Systems and Design from an ALA accredited institution.

• Additional certification preferred in Records Management, Digital Preservation,Digital Archives Management, or equivalent training based on the Open Archival Information Systems (OAIS) reference model.

• Knowledge of OAIS, PREMIS, DPC RAM and NDSA Levels of Preservation

• Demonstrated experience working with archival material in all formats, especially born-digital and digitized objects in both current and obsolete digital formats.

• Knowledge and understanding of current digital preservation principles and practices

• Knowledge and understanding of current Archival principles, systems and practices

• Knowledge of existing and emerging standards related to archives, metadata, digital records, digital preservation and records preservation theory and methodology

• Familiarity with Archival Management and Digital Preservation Software such as AtoM, ArchivesSpace, Preservica, or Archivematica

• Knowledge of and practical experience in creating descriptions using archival descriptive standards including the Canadian Rules for Archival Description (RAD)

• Strong research, analytical and problem-solving skills

• Excellent interpersonal skills, written and oral communication as well as organizational and attention to detail

• Demonstrated ability to work independently and cooperatively as part of a team
  
• This position is funded in part through Young Canada Works (YCW) at Building Careers in Heritage (BCH), and all applicants must be registered in the YCW candidate pool and meet the current YCW BCH eligibility criteria. An individual may be eligible for employment if they:
  

• • are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);

  • are legally entitled to work in Canada;

  • are between 16 and 30 years of age at the start of employment;

  • are willing to commit to the full duration of the work assignment;

  • will not have another full-time job (over 30 hours a week) while employed with the program;

  • are unemployed or underemployed;

  • are a college or university graduate; and

  • are not receiving Employment Insurance (EI) benefits while employed with the program.

Application Webpage: Careers 

Application Deadline: January 30th, 2026, 11:59pm

Additional Information: Located in the ​​Local History and Archives, Central Library Branch (Travel to and from Library branches may be required). Please send application to recruit@hpl.ca on or before 11:59pm on date of application closing. Please quote job title, department or location, and position number. Start date: April 1st, 2026 - March 31st, 2027. 35 hours per week, some evening and weekend work as required.

Note: Priority will be given to graduates that have not previously participated in YCW internship programs.

The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified. 

HPL employees and users of HPL cloud-based applications are required to use Multi-Factor Authentication (MFA) as an essential measure to enhance the protection of HPL’s technology assets. MFA augments technological security by requiring two steps for full authentication. Employees who do not have a Library-provided cellphone are expected to use their personal cellphone or internet connected device to satisfy the MFA requirement consistent with HPL policies and procedures.

Please be aware the selection process may involve any of interviews, test, and presentations or any combination thereof. Please note that Artificial Intelligence (AI) may be used during the initial screening and recruitment process to assess and/or select candidates for recruitment and selection.

Applicants who are successful for a position will have a maximum of 72 hours to accept or decline an offer, barring unforeseen circumstances to be evaluated on a case-by-case basis, from the date of offer (excluding Sunday and Statutory Holidays).

The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

Use of AI: N/A

Job Poster: Kelly Dolan

Job Poster Email: recruit@hpl.ca

Organization Name: Elgin County Archives

Location: St. Thomas, Ontario

Compensation: $35.80 – $41.88 per hour ($65,172.07 - $76,221.24 per year)

Organization Homepage (URL): https://www.elgincounty.ca/archives/

About the Organization: Elgin County Archives acquires and manages corporate records of the County of Elgin, and private records of enduring importance to the history of Elgin County.

Social Media: N/A

Description and Duties: About the Role:

Working as part of a collaborative team in the Department of Community and Cultural Services, the successful candidate will be responsible for a variety of tasks relating to the operation of the Elgin County Archives and the corporate records management program.

Your responsibilities include:

•Provide reference services to the public and County staff.

•Process archival collections, including basic preservation, arrangement and description.

•Maintain and store materials according to established archival guidelines.

•Provide access to the archival collection for all interested parties, such as local municipalities.

•Digitization and Internet related projects.

•Promote the archives in the community, including regular contributions to the archives’ social media channels.

•Maintain and provide accessibility to archival databases.

•Supervise temporary employees and volunteers, in absence of Manager.

•Assist in the records management program of the County.

Qualifications: 

•Post-secondary education in archival studies or records and information management, or equivalent combination of education and experience.

•Thorough knowledge of archival principles and practices is required.

•Excellent communication and customer service skills is required.

•Familiarity with database management systems, digitization procedures, records management procedures and website development is preferred.

Additional Information: What You Can Expect as an Employee:

•Competitive compensation

•Comprehensive Benefit Package & OMERS Pension Plan

•Employee & Family Assistance Program (Homewood Health)

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

The County of Elgin is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the company will provide accommodation throughout the recruitment, selection and/or assessment process to applicants with disabilities. Please inform the HR Department of the nature of any accommodation(s) to ensure your equal participation by emailing jobs@legin.ca with the job title in the subject line.

We thank all those that apply and appreciate your interest. Only those applicants selected for an interview will be contacted.

How to Apply: Apply now! To be considered, please complete the application process through our website https://www.elgincounty.ca/careers/.

Application Webpage: https://www.elgincounty.ca/careers/

Application Deadline: February 2, 2026

Use of AI: No

Job PDF: Assistant Archivist

Job Poster: Gina Elias

Job Poster Email: gelias@elgin.ca 

Organization Name: Simon Fraser University Archives and Records Management Department 

Location: Burnaby, BC

Compensation: Minimum salary for Archivist 1 is $85,619, for Archivist 2: $91,979. A reasonable estimated salary range for Archivist 3 is $104,700 to $136,503. 

Organization Homepage (URL): http://www.sfu.ca/archives.html 

About the Organization: 

INFORMATION AND PRIVACY ARCHIVIST 

Simon Fraser University Archives and Records Management Department invites applications for Information and Privacy Archivist. Reporting to the University Archivist and Coordinator of Information and Privacy and based at the Burnaby campus, this full-time continuing position will participate in the delivery of an effective access to information and protection of privacy program enabling university departments, staff, and faculty to fulfill their legal obligations under British Columbia's Freedom of Information and Protection of Privacy Act (FIPPA). This position will appeal to an analytical, collaborative, and detail-oriented individual with excellent time management, problem-solving, and clear and concise communication skills.  

SETTING  

We acknowledge the Sḵwxw̱ ú7mesh Úxwumixw (Squamish), xwməθkwəyə̓ m (Musqueam), səlí lwətaʔɬ (Tsleil- Waututh), q̓ícə̓ y̓ (Katzie), and kwikwəƛə̓ m (Kwikwetlem) peoples, on whose traditional territories Simon Fraser University's three campuses stand.  

SFU is committed to creating and connecting knowledge, learning and community for deeper understanding and impact, in pursuit of its goal to be a leading research university that advances an inclusive and sustainable future. Consistently ranked as Canada’s #1 comprehensive university, SFU is recognized globally for its cutting-edge research, innovative education, and community outreach and teaching. SFU has also been consistently named one of British Columbia’s Top Employers in recent years, as well as one of Canada’s Top 100 employers. With more than 100 undergraduate major and joint major programs and more than 75 graduate offerings, SFU has an international reputation for its innovative interdisciplinary and professional programs. 

SFU Archives and Records Management is responsible for the administration of three programs areas, including archives, records management, and freedom of information and protection of privacy. These functions are all fundamentally records-centric and mutually reinforcing, each contributing to the integrity, accessibility, and long-term value of records throughout their lifecycle. 

Applicants are invited to visit the Archives and Records Management Department website for more information about the department and its program areas. 

Social Media: N/A

Description and Duties: Working in tandem with an incumbent Information and Privacy Archivist, the successful candidate will process access to information requests; respond to requests for review and privacy complaints made to the Office of the Information and Privacy Commissioner; assist faculty and staff in the completion of Privacy Impact Assessments (PIAs); and design and deliver access and privacy advisory services, education, and training.  

The successful candidate will have a particular interest in the processing of access to information requests, but they will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Archives and Records Management Department, including assisting in the delivery of client-oriented archival reference services to students, staff, faculty, visiting scholars, and members of the general public. 

This position will be based onsite at our Burnaby Campus during the initial onboarding period. After successful completion of onboarding, there may be an opportunity to work one day per week remotely, subject to departmental needs and supervisor approval. 

Qualifications: The required knowledge and skills for this position are: 

• A master's degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program. 

• Comprehensive knowledge of the B.C. Freedom of Information and Protection of Privacy Act and considerable knowledge of the principles, and practices that support the administration of the Act by a public body. 

• Excellent oral and written communication skills (in English) to train employees; provide public service; advise both applicant and university employees; and write defensible access review recommendations. 

• Superior organizational and detail-oriented skills to apply FIPPA exceptions to responsive records, deliver informed and timely advice, and responsibly manage case files. 

• Ability to work under pressure and meet strict deadlines, ensuring the university is diligent in responding to access and privacy matters within legislated timeframes. 

• Ability to work independently and be self-motivated with only general supervision from the University Archivist and Coordinator of Information and Privacy. 

• Excellent interpersonal skills using tact, diplomacy, and good judgment to deal courteously and effectively with faculty, staff, students, and the public. 

• Ability to exercise conflict resolution and negotiation skills under potentially adversarial conditions to resolve contentious or sensitive issues. 

• Ability to recognize, respect, and work effectively with individuals and groups with diverse perspectives and backgrounds.   

Applicants for the position of Information and Privacy Archivist should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills, necessary for the successful delivery of access and privacy services at Simon Fraser University. In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would enhance the delivery of access and privacy services while also contributing to the collaborative delivery of the Department’s other programs. See the link below for a more detailed description of the duties and responsibilities, and required and desired knowledge and skills associated with this position: 

https://www.sfu.ca/content/dam/sfu/archives/PDFs/IPAJobDescription.pdf 

For more information about eligibility and requirements for appointment at each rank, please see SFU/SFUFA Collective Agreement Article Art 36.14 – 36.16 for Archivist 1, Art 36.17-36.19 for Archivist 2 and Arc 36.20-36.22.5 for Archivist 3 

https://www.sfu.ca/faculty-relations/collectiveagreement.html 

Additional Information: 

TERMS OF APPOINTMENT 

The successful applicant will be appointed at a rank and salary level commensurate with their experience and qualifications. Faculty salaries at SFU are based on the salary scales bargained between the University and the SFU Faculty Association. Minimum salary for Archivist 1 is $85,619, for Archivist 2: $91,979. A reasonable estimate salary range for Archivist 3 is $104,700 to $136,503 

Current salary scales are available from:  

https://www.sfu.ca/faculty-relations/salary.html 

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, racialized persons, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the University. 

Personal information that forms part of an application is collected under the general authority of the Freedom of Information and Protection of Privacy Act, applicable University Policies, and the SFUFA/SFU Collective Agreement. For further details please see the full collection notice:  

https://www.sfu.ca/vpacademic/academic-careers.html.  

How to Apply: To be given assured consideration, applications must be submitted by email in one consolidated PDF document with cover letter and curriculum vitae by January 18, 2026 at 11:59 pm (PDT) to: 

• Paul Hebbard, University Archivist and Coordinator of Information and Privacy at pgh@sfu.ca. 

• Quote in the email subject line: Information and Privacy Archivist Job Application. 

Selections for interviews will be made on the basis of the information submitted. Applicants will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted. 

Application Webpage: sfu.ca

Application Deadline: January 18th 2026, 11:59 pm (PDT)

Use of AI: No

Job Poster: Paul Hebbard, University Archivist and Coordinator of Information and Privacy

Job Poster Email: pgh@sfu.ca.

Organization Name: Surrey Police Service

Location: Surrey, BC

Compensation: $47.52/hour to $53.84/hour based on 2024 rates

Organization Homepage (URL): https://www.surreypolice.ca/

About the Organization: Surrey Police Service (SPS) is Surrey’s new municipal police agency. On November 29, 2024, SPS became the police of jurisdiction, and assumed responsibility and command for policing and law enforcement in Surrey. SPS is working to redefine policing with innovative new approaches and community-based solutions. 

It’s an exciting time as SPS continues to expand our team with talented people who want to help shape the future of policing in Surrey. To date we’ve hired over 550 police officers and over 450 civilian support staff and will grow to be one of the largest independent police services in Canada. Since day one, SPS has been intentional about building a culture that is inclusive, respectful and supportive, with a strong focus on employee wellness and career development.

Social Media: N/A

Description and Duties: Surrey Police Service (SPS) has an exciting opportunity for a Functional Analyst 2 - Electronic Document and Records Management System (EDRMS) to join our Corporate Services Bureau. The Functional Analyst 2 (EDRMS) will serve on a team of specialists supporting EDRMS functionality, and they are required to develop solutions to operation issues arising out of the system. The incumbent will be responsible for system optimization, assisting EDRMS system upgrades, stakeholder management, and be the primary contact to build training materials.

The successful candidate will assist in formulating and defining the scope and objectives of business systems, and work as part of project teams to enable the successful delivery of solutions that meet client and business requirements. The candidate will work closely with Electronic Document and Records Management System (EDRMS) Functional Analyst 3 to configure SharePoint to seamlessly integrate with the EDRMS, help to manage system updates, and troubleshoot issues that may arise during integration. The candidate will function as a specialist within the team and function as a resource for more junior team members.

Schedule / Hours of Work

The anticipated schedule for this position is 35 hrs/week. Please note, the hours are subject to change based on operational needs and adherence to the Collective Agreement.

RESPONSIBILITIES

• Leverage knowledge of the Electronic Document and Records Management System (EDRMS) to help configure and maintain the system, participating in ongoing business operations.

• Complete work assignments as delegated, ensuring alignment with the organization's configurations that support accurate records retention, disposition processes, and security/access management.

• As the primary source of contact, responds to, investigates, prioritizes and resolves integrated administrative, technical, or operating problems within EDRMS, continuously optimizing the configuration, enhancing data management, retrieval, and overall system performance.

• Acts as a liaison with stakeholders for all system issues raised by the functional users that require IT involvement and manages the resolution of all issues.

• Support the EDMU Team in the creation of, and maintaining compliance accuracy reports, Records Classification Dictionary (RCD) and Records Retention Schedule (RRS).

• Provides ongoing support and training to all end users, including management staff in the use of analytical tools, through training programs, one on one consultation, systems, or procedural advice. Document functional requirements, system configurations, and any changes implemented within the EDRMS with a high degree of detail and accuracy.

• Develops training material for end users and ensures that end user system documentation is appropriate and complete.

• Has frequent contact with application system vendors, external user groups and consultants to exchange information and to resolve problems.

• Maximizes integration between end user groups by analyzing business processes and recommending improvements where appropriate.

• Assumes key role in the future development of the system by participating in the development of business cases, taking business unit lead role in needs identification, defining requirements, assisting with development of work break down structure and project plans, and assumes key business unit role in testing and implementation.

• Provide specialized support during the onboarding of new BUs into the EDRMS, facilitating the enterprise-wide adoption of the EDRMS.

• Coordinates business unit resources for implementation projects and assist with Business Unit alignment.

• Evaluates procedures and reports /makes recommendations to ensure security access to the system follows internal control guidelines.

• Manages configuration changes and security access (if applicable).

• Leads report development based on end user needs, both staff and management.

• Performs other related duties as assigned.

Qualifications:

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to establish and maintain effective working relationships with internal and external parties.

• Effective communicator with strong presentation skills.

• A strong team player that values collaborative relationships.

• Self-starter who can work independently to meet deadlines, with an ability to work with confidential material.

APPLICANT QUALIFICATIONS

• A degree in an acceptable related discipline (Library Information Management, Information Technology, or related field) from a recognized institution plus 3 years of directly related experience (preferably in a municipal/government setting) OR;

• Diploma in an acceptable related discipline (Library Information Management, Information Technology, or related field) from a recognized post-secondary institution plus 5 years of directly related experience (preferably in a municipal/government setting) OR;

• Technical courses in the field (Library Information Management, Information Technology, or related field) plus 7 years of directly related and relevant experience (preferably in municipal setting).

• The successful candidate must be able to obtain and maintain the required level of police security clearance.

Additional Information: All applicants must obtain and maintain the required police security clearance throughout their employment with SPS, which includes a mandatory polygraph examination.

How to Apply: Applications must be submitted through our online Careers page: https://careers.surreypolice.ca/

This posting will remain open until 11:55pm on January 16th, 2026; however, applications will be reviewed on an ongoing basis. We encourage interested candidates to apply as soon as possible, as the posting may close earlier if a suitable candidate is selected.

Application Webpage: https://careers.surreypolice.ca/

Application Deadline: January 16, 2026 11:55pm PST

Use of AI: No

Job Poster: Andrea Arnold

Job Poster Email: andrea.arnold@surreypolice.ca

Organization Name: Toronto Public Library

Location: Toronto, ON

Compensation: $89,307.40 to $100,919.00 per annum

Organization Homepage (URL): torontopubliclibrary.ca

About the Organization: Toronto Public Library is one of the world’s biggest and busiest public library systems, with nearly 45 million annual visits to our branches and online. We empower Torontonians to thrive in the digital age and knowledge economy through easy access to technology, lifelong learning, and diverse cultural and leisure experiences, where, when and how our customers need us.

Social Media: N/A

Description and Duties: Specific Position Information: position requires some oral and written comprehension of Chinese languages – pre-test required. 

Assignment: Chinese Canadian Archives 

JOB SUMMARY: 

To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library’s collections. 

DUTIES: 

• Arranges, describes and processes archival materials for the Library’s physical and digital collections.
  
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
  
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
  
• Meets established standards of production.
  
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
  
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
  
• As required, drafts procedures for the Library’s archival collections, and prepares and maintains finding aids.
  
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
  
• Providing information service involving research and reference materials.
  
• Planning, conducting and evaluating individual programs and events.
  
• Performs other related duties as assigned including outreach.
  

Qualifications:

• Graduate degree in archival studies from an accredited institution or equivalent education.
  
• A minimum of three (3) years’ progressive experience in archival arrangement and description essential.
  
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
  
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
  
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
  
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
  
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
  
• Strong interpersonal, communication, organizational and customer service skills.
  

Additional Information: 

ACCOMMODATION:

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

APPLICATION PROCESS:

Toronto Public Library (TPL) invites applications from all qualified individuals. The Library is committed to equal opportunity, diversity in the workplace, equity and reconciliation, and welcomes applications from Indigenous people, Black and racialized groups, people with disabilities, 2SLGBTQ+ people and women.

All applicants must be legally entitled to work in Canada. Toronto Public Library (TPL) will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Toronto Public Library (TPL) reserves the right to discontinue with the consideration of your application.

The Toronto Public Library does not ask for a credit card, banking information, or social insurance number during the recruitment process. Do not respond to emails or requests for information about jobs at TPL that are not sent from an @tpl.ca address.  

How to Apply: To apply for a job at TPL, select the External or Internal Job Board, and select the role you are interested in. After reviewing the job details and requirements you can select "I'm Interested" at the bottom of the page. You will be prompted to log in to your candidate profile. If you don’t already have an existing candidate profile you will need to follow the outlined steps to create a profile.

Apply by visiting our job page: https://www.torontopubliclibrary.ca/about-the-library/jobs/

Application Webpage: https://www.torontopubliclibrary.ca/about-the-library/jobs/

Application Deadline: January 16, 2025

Use of AI: No

Job Poster Email: recruitment@tpl.ca

Organization Name: University of Saskatchewan

Location: Saskatoon, SK

Compensation: $95,187 to $164,879

Organization Homepage (URL): library.usask.ca

About the Organization:

About Saskatoon

Saskatoon is situated along the banks of the South Saskatchewan River, on Treaty 6 Territory and the Homeland of the Métis. Saskatoon is a vibrant, livable city known for its natural beauty, friendly community, and diverse cultural and leisure offerings. Although Saskatoon is the largest urban centre in the province with a population of over 300,000, its residents enjoy short commute times and some of the lowest apartment rental and housing prices in the country. 

About the University of Saskatchewan 

The University of Saskatchewan is one of the top research-intensive, medical doctoral universities in Canada, and is home to world-leading research in areas of global importance, such as water and food security and infectious diseases. USask has a reputation for excellence in teaching, research, and scholarly activities and offers a full range of undergraduate, graduate, and professional programs to a student population of over 25,000.

About the University Library 

As one of Canada’s leading research libraries, the University Library serves as the intellectual hub of USask, providing resources, services, and spaces that facilitate inquiry, discovery, and knowledge creation. Our Strategic Framework focuses on building scholars and decolonizing the library. The University Library is committed to developing welcoming, responsive, and accessible services and resources to support our diverse clientele, with a strategic focus on Indigenous peoples.

The University Library has a robust digital library and is physically distributed across six locations on campus to support the learning, teaching, and research communities. We are structured in four functional divisions: Collections and Discovery, Learning and Curriculum Support, Research Support Services, University Archives and Special Collections. For more information, visit the University Library website.

About University Archives and Special Collections

University Archives and Special Collections (UASC) constitutes the official memory of the University of Saskatchewan. Primary strengths across published, print and archival collections include the University of Saskatchewan; Canadiana; Saskatchewan and the western provinces; the 2SLGBTQI+ community, gender and sexuality; Indigenous communities, Northern Canada and the circumpolar north; agriculture and horticulture; art, artists, photography and galleries; literature and authors; medicine and the sciences; performing arts including music and theatre; politics and public policy; and rare books and medieval manuscripts.

In 2026, UASC will move into newly renovated space. The 5th floor of the Murray Library will be home to transformed collections, public, and employee spaces, including a climate-controlled vault built to national preservation standards; a reconfigured reading room that can accommodate a variety of research needs; a commons area accessible when the library is open, to host rotating and semi-permanent exhibits; a presentation room for classes and experiential learning; and a large employee work area to accommodate individual and collaborative work.

Social Media: N/A

Description and Duties: Applications are invited from qualified individuals for a full-time, tenure track archivist position within University Archives and Special Collections (UASC) at the University Library. This position includes a research component and is in scope of the University of Saskatchewan Faculty Association. We are seeking a new colleague to join a team passionate about the preservation and use of UASC collections, located in our newly renovated facilities to be opened in 2026. The successful candidate will cover a range of functional areas in both public and technical services and have a leadership role particularly in the acquisition and accessibility of archival collections. They will also contribute to library-wide projects and priorities.

Reporting to the Dean through the University Archives and Special Collections (UASC) Division and working closely with the UASC team, the successful candidate will be responsible for:

• Acquisition of external archival collections (lead)

• Arrangement and description of archival collections (lead)

• Participation in UASC reference and outreach services

• Participation in UASC records management services

• Participation in the development and delivery of instruction sessions

• Participation in the curation of physical exhibitions

• Collaboration on digital projects

Research and scholarly work is a requirement for tenure-track librarians and archivists as defined in the University Library Standards for Promotion and Tenure. Examples of University Library faculty members’ scholarly work can be found in HARVEST. Faculty members are expected to participate in collegial activities and are encouraged to engage with academic or professional organizations.

Qualifications: A Master of Archival Studies degree, ALA-accredited Master of Library and Information Science degree, or international equivalent is required for this appointment. Candidates nearing completion of their degree are also encouraged to apply.

The Search Committee welcomes applications from candidates who demonstrate knowledge and experience in some or all of the areas listed below: 

• Evidence of advanced current knowledge of archival practice, including standards, practices, policies, and technologies

• Experience with appraisal, arrangement, description, and preservation of archival records

• Experience with acquisition of archival collections, including development of effective donor relations

• Experience providing archival reference and instruction to internal and external researchers

• An understanding and commitment to decolonizing practices in archives and libraries

• Knowledge of or experience in archival practice for balancing equity, diversity, inclusion, and accessibility perspectives

• Knowledge of or experience interpreting and applying legislation (e.g., copyright, access/privacy) applicable to the access and use of archives

• Experience with institutional records management, including development of retention and disposition schedules

• Experience with digital records transfer and processing workflows

• Experience with institutional governance and administrative structures

• Experience with software applications to manage archival and digital collections (e.g., AtoM, ArchivesSpace, Preservica, Islandora) and demonstrated aptitude for learning similar technologies

• Knowledge of Canadian and/or prairie history

• The ability to develop and sustain a formal program of research

• Strong research, analytical and problem-solving skills, particularly in relation to archival records and collection management

• Ability to work both independently and as part of a team, and to engage with colleagues from diverse backgrounds and with diverse perspectives, including active collaboration with and guidance of team members engaged in archival work 

• Experience developing and maintaining effective professional relationships

• Strong organizational skills, including the ability to balance multiple priorities, deadlines, and changing project parameters

The Search Committee welcomes applications from candidates who demonstrate knowledge and experience in some, but not necessarily all, of the areas listed above. Candidates who are excited about this role are encouraged to apply.

Additional Information:The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact Human Resources (diversity@usask.ca) for assistance.

How to Apply: Salary, Benefits, and Application Information

Salary information for this position for the 2026-2027 academic year is as follows: Assistant Librarian: $95,187 to $113,527; Associate Librarian: $113,527 to $135,535; Librarian: $135,535 to $164,879. 

This position includes a comprehensive benefits package: dental, health and extended vision care plan; pension plan, life insurance (compulsory and voluntary), academic long term disability, sick leave, travel insurance, death benefits, an employee assistance program, a professional expense allowance, and a flexible health and wellness spending program.

Interested candidates must submit, via email and preferably as a single PDF, a cover letter highlighting qualifications and accomplishments, and a detailed curriculum vitae to:

Lori Birrell

Dean, University Library

University of Saskatchewan

Email: library.jobs@usask.ca

Due to federal immigration requirements, we also ask candidates to indicate whether they are Canadian citizens, permanent residents, or are otherwise already authorized to work at this position for the duration of the appointment, with an explanation if this last category is indicated.

Long-listed candidates are scheduled to be interviewed online in February 2026. In-person interviews for short-listed candidates will be scheduled in mid to late March 2026. The anticipated start date is July 1, 2026.

Only complete applications will be considered. The review of applications will begin on January 30, 2026. Applications received after this date will not be considered.

Application Webpage: usask.csod.com

Application Deadline: January 30th, 2026

Use of AI: No

Job Poster Email: Kerry Evans, kerry.evans@usask.ca

Organization Name: Sisters of Mercy Newfoundland 

Location: St. John's, Newfoundland

Compensation: $65,000-$75,000

Organization Homepage (URL): https://www.sistersofmercynf.org/

About the Organization: The Congregation of the Sisters of Mercy of Newfoundland is a Roman Catholic congregation of women religious who live and minister in Canada and in Peru. The Mercy Archives and Heritage Centre is a private corporate archives located in St. John’s, Newfoundland, that specializes in preserving the rich history of the Sisters of Mercy of Newfoundland. The Mercy Archives and Heritage Centre consists of the archives and two heritage rooms, respectively displaying artifacts related to the congregation, and St. Clare’s Mercy Hospital.

The Congregation of the Sisters of Mercy of Newfoundland is actively seeking an archivist.

The archivist will be responsible for managing the day-to-day operations of the Mercy Archives and Heritage Centre and reports to the Congregational Archivist. The Congregation of the Sisters of Mercy is seeking a permanent home for their archival and heritage collections with other repositories. The archivist will assist in this process and will be responsible for preparing the collections for their eventual transfer to a new repository.

Description and Duties: 

• Manage the physical preservation of the collection according to established professional principles and standards
  

• Appraise, accession, arrange, describe and rehouse records and artifacts

• Create, update and maintain descriptive inventories, finding aids and reference materials

• Manage the planning, administrative and budgetary functions of the archives

• Plan, organize, coordinate and direct the activities of the archives and heritage rooms

• Design and implement outreach presentations and special projects

• Assist the Leadership Team in the process of finding a suitable permanent repository for the archival and artifact collections

• Prepare collections for transfer to another repository. This includes reappraising, rehousing, arranging and describing, and inventorying the collection

• Supervise and coordinate work of Archival Assistants

• Work in conjunction with Archival Ad Hoc Committee

• Evaluate and update archives policies and procedures as necessary

• Perform other related duties as required

Qualifications: 

• Master’s degree in Archival Studies, Library and Information Science, or Records Management preferred. An equivalent combination of education, training, and experience in related fields may also be considered.

• Minimum five (5) years experience in a professional archival capacity

• To work respectfully within this faith based environment is essential

• Strong organizational, leadership and communication skills

• Demonstrated computer skills• Knowledge of and experience with the Rules for Archival Description (RAD)

• Knowledge of Canadian copyright, privacy and information access laws in an archival context

• Knowledge and understanding of current archival principles, standards and practices

• Ability to work in a self-directed environment as well as with others

• Be able to lift 30lbs

• A Vulnerable Sector Police Check required

• Canadian Citizenship Preferred

Preferred Qualifications:

Preference may be given to candidates with one or more of the following qualifications:

• Ability to commit to 5 years in the position

• An understanding of Religious life

Additional Information: 

Job Type: Permanent

Expected hours: Full-time, 40 hours per week

Work location: In-office

How to Apply

Applications or inquiries can be forwarded to Rosemary Ryan, rsm at  rryan@sistersofmercynf.org 

Application Deadline:  January 16, 2026. 

Job Poster Email:  rryan@sistersofmercynf.org 

Organization Name: Digital Research Alliance of Canada

Location: Remote - Anywhere in Canada

Compensation: $72,140 - $97,601

Organization Homepage (URL): https://www.alliancecan.ca/en

About the Organization: The Digital Research Alliance of Canada (the Alliance) serves Canadian researchers, with the objective of advancing Canada’s position as a leader in the knowledge economy on the international stage. By integrating, championing, and funding the infrastructure and activities required for advanced research computing (ARC), research data management (RDM), and research software (RS), we provide the platform for the research community to access tools and services faster than ever before.

We have an ambitious mandate: to transform how research across all academic disciplines is organized, managed, stored, and used. We work with other ecosystem partners and stakeholders across the country to help provide Canadian researchers with the support they need for leading-edge research excellence, research, innovation, and advancement across all disciplines.

Social Media: N/A

Description and Duties: 

The Digital Preservation Analyst supports the design, development, and implementation of digital preservation services within the Canadian Research Data Platform (CRDP), ensuring the long-term stewardship, integrity, lifecycle management, and accessibility of high-value Canadian research data. 

Reporting to the Director, Research Data Management (RDM) and working closely with the Alliance’s Preservation Coordinator and the CRDP team (including Directors and Service, Technical, and Product Leads), this position will develop policies, workflows, and technical strategies that align with the FAIR data principles, Tri-Agency RDM policy requirements, and international best practices in digital preservation and research data lifecycle management.

The Analyst plays a key role in advancing the Alliance’s national RDM strategy as it relates to digital preservation and data stewardship, providing professional leadership, alignment, and coordination across services and stakeholder communities.

This is a two-year contract position with the possibility of extension, subject to organizational needs and funding. A secondment from a Canadian higher education institution or research organization is an option for the successful candidate.

Qualifications: 

-A master’s degree in a related field is preferred; however, a bachelor's degree a with relevant experience will also be considered.

-Minimum of 5 years of progressive experience in digital preservation, research data management, or a related field.

-Demonstrated experience designing or implementing digital preservation systems, workflows, or services.
-Experience coordinating cross-institutional or multi-stakeholder projects and obtaining community buy-in.
-In-depth understanding of digital preservation standards and frameworks (e.g., OAIS, CoreTrustSeal, ISO 16363).
-Familiarity with preservation tools and technologies (e.g., Archivematica, DSpace, Dataverse, PRONOM).
-Knowledge of metadata and preservation standards (e.g., PREMIS, METS, Dublin Core, DataCite).
-Understanding of FAIR data principles, data lifecycle management, and research data policy frameworks.
-Excellent analytical and problem-solving skills, with the ability to interpret complex technical and policy issues.
-Strong oral and written communication skills, with the ability to engage diverse stakeholders and explain complex concepts clearly.
-Proven ability to lead collaborative initiatives without formal authority and to build professional consensus.

Additional Information: N/A

How to Apply

Apply on the Digital Research Alliance of Canada's career site.

Application Webpage

workforcenow.adp.com

Application Deadline: Until filled

Use of AI: No

Job Poster Email: amanda.tome@alliancecan.ca 

Organization Name: Lac Ste. Anne Métis Community Association

Location: Stony Plain, Alberta, Canada

Compensation: $45,000 to $90,000 a year

Organization Homepage (URL): https://lsametis.com/

About the Organization: The Lac Ste. Anne Métis Community Association (LSAMCA) is the representative body for the historic and contemporary Lac Ste. Anne Métis (LSAM) community, an independent, vibrant Métis community. We are a section 35 (Constitution Act, 1982) Métis Aboriginal rights-bearing collective (otherwise known as a ‘Powley’ community) whose traditional territory encompasses present day west central and northwest Alberta. 

As a kinship-based community, and with a strong sense of community and cultural identity, we participate in a shared culture inclusive of our distinctive customs and traditions, including the continued exercise of our Métis harvesting rights. These activities and way of life remain core to our identity as a modern-day, rights bearing Métis people.

Social Media: LinkedIn: linkedin.com/company/lacsteannemetis

Description and Duties: 

Position Overview

Reporting to the Administrator, the Records & Information Manager is responsible for planning, developing, implementing, and administering LSAMCA’s Records and Information systems, including maintaining and monitoring the storage of all records, including electronic records of all filing systems, file transfer and storage, file retrieval and preparation of files for permanent storage or destruction, while maintaining the safety and security of confidential information.

Key Responsibilities

• Promote and enforce information governance and records management principles.
  
• Engage all departments with records management.
  
• Participate in research and development of long and short-term record management plans following accepted industry standards.
  
• Work with departments to ensure procedures are in place to support organizational requirements and demands of various types of incoming correspondence.
  
• Work with departments to provide daily administrative and organizational support to manage various incoming demands to Directors and staff.
  
• Identify corporate standards for managing terms and conditions of contribution agreements.
  
• Organize, maintain, and update records of the organization.
  
• Support the maintenance of electronic personnel files in accordance with Human Resources policies and procedures.
  
• Maintain and update inventory of all filing systems and archives.
  
• Create new files and records as necessary.
  
• Maintain appropriate databases for the various records, reports, and documents.
  
• Assess and process requests for information under applicable provincial & federal Privacy Act legislation, and/or locally developed policies.
  
• Locate filed, archived materials upon request and ensure that materials are provided to authorized users.
  
• Co-ordinate and record the disposal of documents and the transfer of records to permanent storage in accordance with policies and procedures.
  
• Provide training and ongoing support for internal staff on system access and records function.
  
• Ensure compliance with policies and procedure as well as any applicable legislation.
  
• Occasionally provide guidance and work with consultants for special projects.
  
• Other duties, as required 

Qualifications: 

• Post-secondary education in Public Administration, Commerce, Library Science, Archival Science and/or a Certification in Information and Records Management.
  
• Minimum 3-5 years direct experience with physical and electronic record management.
  
• Background in records management and familiarity and experience working with Alberta’s privacy laws.
  
• Strong mentoring and engagement skills and a passion to help others understand the importance of information and records management protocols, process, and procedures.
  
• Experience working with Indigenous communities is an asset.
  
• Knowledge of principles and procedures used in maintaining and controlling a complex filing system; familiarity with file management software applications.
  
• Knowledge of program administration, project and contract management is an asset.
  
• Ability to plan, develop and support program strategies and procedure related to records and information management.
  
• An ability to develop program information management systems and monitor and assess the effectiveness of programs and services, is an asset.
  
• Demonstrable interpersonal and communication skills (verbal and written).
  
• Ability to work independently with minimal supervision demonstrating sound judgement and decision-making skills to ensure the work meets expected standards.
  
• Valid AB Driver’s License with a reliable vehicle and appropriate insurance.
  
• Able to travel as may be needed from time to time.

Additional Information: 

What We Offer

• An opportunity to work directly with a dynamic, growth-oriented organization and to contribute to protecting the Lac Ste. Anne Métis community’s rights and way of life.
  
• A collaborative and supportive team environment.
  
• Competitive salary and benefits package (to be discussed).

How to Apply

Application deadline: To apply, please submit your cover letter and resume by email to jenn@insight-hr.com, with the position title in the subject line (Records & Information Manager at LSAMCA). 

Application Deadline: November 27, 2025

Use of AI: No

Job Poster Email: jenn@insight-hr.com