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  • 15 Oct 2020 12:40 PM | Anonymous member (Administrator)

    Archives Assistant

    South Peace Regional Archives

    Location:  Grand Prairie, Alberta

    Compensation:  $ 17.68 per hour; 35 hours per week

    The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 94,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit www.SouthPeaceArchives.org for more information.

    Position Summary

    The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public, records in any format which reflect the cultural, social, economic and political history of this area. The Archives Assistant contributes to that purpose by processing archival records so that they are available for public use.

    Duties and Responsibilities:

    The Archives Assistant works with the Archivist and reports to the Executive Director. Regular working hours are Monday - Friday, 8:30am - 4:30pm. The majority of this position will consist of processing the Art Gallery of Grande Prairie records for public use. The position duties include, but are not limited to:

    * Processing a large volume of original and secondary records. The Archives Assistant will consult the Archivist to determine original order and provenance.
    * Describing the records at all levels, in accordance with the Rules for Archival Description
    * Completing preliminary conservation tasks including re-boxing and re-foldering the records using acid free housing, as well as removing staples.
    * Writing and uploading metadata concerning the records into Microsoft Access in order to create a digital finding aid
    * Digitizing a small selection of photographs and archival records for upload to Alberta on Record.
    * Writing and publishing blog post(s) describing the project and/or contents of the records.

    Qualifications:   

    An ideal candidate for this position would demonstrate:

    * Relevant experience or education in archival studies, library science, information studies, history, social sciences, humanities, or a related field.

    * Willingness to train in archival theory; Experience working in an archives would be considered an asset;

    * Awareness of Canadian and Alberta history, political climate, and social context in which records were created;

    * Strong communication, organizational, interpersonal, analytical and research skills;

    * Good conflict resolution and negotiation skills;

    * A strong aptitude for independent decision making and acting with initiative;

    * Ability to complete computer projects using web browsers, Microsoft Outlook, and Word. Experience with Microsoft Access would be an asset.

    * Ability to lift 40lbs/18 kg (ex. archival boxes) on a regular basis.

    To Apply:

    Applicants must forward an application consisting of a resume and cover letter to Executive Director, Alyssa Currie, via email at Director@SouthPeaceArchives.org in order to be considered for this position.

    Please indicate "SPRA_AA" in your subject heading. Incomplete applications will not be considered.

    Review of applications will begin on 19 October 2020, and continue until the position is filled. We thank all applicants for their interest, however, only those under consideration will be contacted. Candidates selected for an interview will be required to provide two references who are knowledgeable of their qualifications for this position.

    The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

    Application Webpage: www.SouthPeaceArchives.org/Careers


  • 15 Oct 2020 12:08 PM | Anonymous member (Administrator)

    Digital Information Management Analyst

    Halifax Regional Municipality 

    Location:  81 Ilsley Ave , Dartmouth, Nova Scotia

    Salary:  $ 59, 170 - $ 82, 630 (Non Union P1), Full-time permanent

    Hours of Work:  Monday - Friday 8:00 am to 4:00 pm, 35 hours per week

    Description and Duties    

    Halifax Regional Municipality is inviting applications for the permanent position of  Senior Digital Information Management Analyst for Halifax Regional Municipality. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the LGBTQ+ community. HRM encourages applicants to self-identify.

    Reporting to the Manager, Corporate Information Management (CIM), and working in accordance with the priorities established for the Business Unit and Administrative Order No. 2015-001-GOV, the Senior Digital IM Analyst contributes technical expertise and knowledge required to deliver exceptional IM services to all Business Units of HRM. This position is responsible for maintenance and safe-keeping of HRM's digital information and records. This position ensures the identification, organization, accessibility and preservation of semi-active, vital, long-term operational and archival digital records stored on HRM's infrastructure.

    Duties and Responsibilities

    • Working closely with Business unit representatives, design enterprise content management taxonomies which adhere to HRM's Records Retention Plan.
    • Identify and inventory business unit records for migration into HRM's electronic content and records management system
    • Working as part of the ECRM project team, determine and recommend information flow solutions to assist business units in managing electronic content
    • Provides information management advice and assistance on the development and implementation of the Corporate Information Management program, including electronic content and records management systems.
    • Conducts business unit interviews, and facilitates discussions regarding "as is" and "to-be" business processes for the management of electronic information
    • Analysing current business unit information processes to recommend fundamental improvements to business unit representatives which exploit technology components, eliminate redundant tasks, and minimizes duplication of effort;
    • Attends ECRM project management team meetings to discuss critical process issues, recommend business process changes and improvements to ensure information management goals align with ECRM project goals
    • Provides on-going support to business unit representatives in all aspects of electronic information management

    Supervisory & Leadership:

    • Takes the primary role in the implementation of any electronic content and records management system throughout HRM.
    • Responsible for supervising information management resources assigned to ECRM project team and mentoring other team members in the information management discipline
    • Under AO-2015-001-GOV, leads the development, on-going improvement, education, and promotion of good information management practices in electronic environments
    • Assists Corporate Information Manager in recruitment activities and makes hiring recommendations based on potential candidates' experience and knowledge of information management best practises;
    • Participates and makes recommendations on the recruitment of project resources;
    • Participates in the evaluation process for the procurement of contract and consulting services in support of Corporate Information Management activities and projects
    • Assists with the development of policies, procedures, guidelines and standards necessary for the implementation of the CIM program
    • Other duties related to the delivery of the CIM program as assigned

    Qualifications     

    Education & Experience

    • Master's degree specializing in information management or archival studies with three (3) or more years related experience.
      Information Governance Certification considered an asset.
    • Project management experience considered an asset.
      Demonstrated experience participating in identification, design and implementation of an Electronic Content Records Management System.
      Demonstrated ability to execute and deliver project deliverables on time and on budget.
    • Technical/Job Specific Knowledge and Abilities
      Extensive knowledge of theoretical and practical information management and technology issues as it relates to information management.
    • Knowledge of information systems planning, design, development and implementation.
    • Experience implementing and using electronic records management software and document management systems.
    • Knowledge of good document management practices and procedures.
    • Experience in developing and delivering training programs.
    • Demonstrated knowledge of project management principles, practices and methodology.
    • Demonstrated ability to analyze business problems and develop effective technical solutions.
    • Excellent oral,  written communication and presentation skills.
    • Experience in the development of policy and procedures.
    • Experience in interpreting legislative and policy requirements as related to records management.
    • Familiarity with municipal government organization, procedures and protocol.
      Familiarity and knowledge of access and privacy (FOIPOP) issues and legislative requirements.

    Competencies:

    Achievement Motivation, Analytical Thinking, Communication, Customer Service, Flexibility, Initiative, Organization & Planning, Teamwork & Cooperation, Valuing Diversity

    SECURITY CLEARANCE REQUIREMENTS: This position will have access to and/or knowledge of confidential information therefore incumbent will be required to sign a Confidentiality Agreement as well as Criminal Records Check 

    Please note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.

    CLOSING DATE:  Applications will be received up to 11:59 pm on Tuesday October 20, 2020 

    Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

    During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process

    How to Apply:  online application here

  • 4 Oct 2020 9:30 AM | Anonymous member (Administrator)

    Digital and Outreach Archivist

    Location: Burnaby, British Columbia

    Compensation: see here .

    We acknowledge the Sḵwxwú7mesh Úxwumixw (Squamish), xʷməθkʷəyəm (Musqueam), səlí lwətaʔɬ

    (Tsleil-Waututh), q̓ícə̓  y̓ (Katzie), and kʷikʷəƛ̓əm (Kwikwetlem) peoples, on whose traditional territories Simon Fraser University's three campuses stand. By recognizing the Unceded Traditional Coast Salish territories, we aspire to create space for reconciliation through dialogue and decolonizing practices.

    Ranked by respected national surveys as one of Canada's top three comprehensive universities for the past 20 years, Simon Fraser University has also been consistently named one of British Columbia's Top Employers in recent years, as well as one of Canada's Top 100 employers, and one of Canada's top family-friendly employers. SFU offers more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. The main W.A.C. Bennett Library is located on the Burnaby campus, while the Samuel and Frances Belzberg Library is on the Vancouver campus, and Fraser Library is at SFU Surrey.

    The SFU Library is known for the development and implementation of innovative technology, leadership in Open Access, and excellent in-person and online user services. We serve an ethnically diverse student population, most of whom live off-campus and work part-time while attending university. SFU Library collaborates broadly with other institutions through membership in the Canadian Association of Research Libraries, the Association of Research Libraries, and regional consortia. For more information, see our web site at https://www.lib.sfu.ca.

    The SFU Library commits to a continuous process of transformation to advance equity, diversity, and inclusion and to serve the cause of social justice. The Library's Statement on Equity, Diversity and Inclusion provides more information

    Simon Fraser University Library invites applications for a Digital and Outreach Archivist. This full-time, continuing position is based at the W.A.C. Bennett Library, SFU Burnaby.

    Reporting to the Head, Special Collections & Rare Books, the incumbent will partner with SCRB and Library colleagues to arrange, describe, preserve, and promote access to born-digital and digitized archival collections. The incumbent will engage in and coordinate outreach activities to promote SCRB holdings more generally and will also actively contribute to advancing the strategic objectives for Special Collections & Rare Books (SCRB) as outlined in the Library's Strategic Plan.

    This newly created position will enable SCRB to not only more cohesively promote its holdings but also move forward with digital preservation plans that have been drafted but not yet implemented. It will be attractive to a curious, motivated, and adaptable individual who enjoys building relationships across institutions and implementing new tools and strategies to connect users to content.

    Assignment

    As a member of the Special Collections & Rare Books division, the Digital and Outreach Archivist takes an innovative approach to archival management, with the inquisitiveness, flexibility, and drive to promote and enhance user access to digital content.

    The Digital and Outreach Archivist manages and promotes archival collections, develops partnerships, implements best practices, and serves as a leader and a peer, working closely with colleagues in the Library and the wider SFU community.

    As SCRB's lead for digital collections and services, the successful candidate will possess excellent interpersonal skills and practical technical knowledge to coordinate the preservation and access of digital records.

    The Digital and Outreach Archivist

    Acquires, arranges and describes, preserves, and provides access to born-digital and digitized Special Collections materials.

    • works with donors and colleagues on the acquisition of fonds and collections in support of larger SCRB initiatives, subject areas to be determined based on current collection strengths and incumbent's areas of interest;
    • creates and maintains databases, finding aids, and other tools facilitating discovery of and access to Special Collections holdings;
    • administers grant-funded projects and manages rights issues for digital collections.

    Oversees and develops workflows for accessioning, describing, providing access to, and preserving born- digital and digitized content, and provides leadership to staff regarding prioritization of digital content.

    • In accordance with the Library's Digital Preservation Framework, the Action Plan for Born Digital Content, the Action Plan for High-Risk Physical Holdings Requiring Reformatting, and international standards and best practices, collaborates with key partners across the Library, University Archives, and beyond to oversee the preservation of digital records;
    • educates donors and advises them on the use of services and tools to prepare digital objects for transfer to SCRB;
    • coordinates the transfer of digital materials from a variety of current and legacy media formats such as tape, floppy disks, CDs, and hard drives. This work will require collaboration with SFU colleagues and external vendors;
    • supervises and mentors library assistants, placement students, and other non-continuing staff on projects to provide access to digital content. This requires demonstrating an inclusive approach to other stakeholders' ideas.

    In collaboration with Digital Library Services, the Library Communications Officer, and others, is responsible for SCRB's online presence, bringing a strong user-centred approach to communications, including the SCRB website and crafting messages for social media.

    • coordinates efforts to promote and highlight holdings through collaboration with SCRB colleagues, Library Communications, and Digital Library Services;
    • teaches classes and leads tours to promote use of SCRB holdings;
    • curates exhibits that help increase awareness of the depth and range of SCRB holdings;
    • in collaboration with the Digital Humanities Innovation Lab, assists with DH projects;
    • communicates and collaborates with other Library divisions and external partners on digitization projects; supervises the creation of metadata for digital collections via use of metadata templates and guidelines. Collaborates with staff in RAMM to audit and perform clean-ups of metadata as needed.

    General duties and responsibilities:

    • participates on Library-wide committees and/or task forces;
    • advances the values and goals outlined in the Library's Strategic Plan;
    • is responsible for other duties, as assigned.

    Qualifications

    Required:

    • Master's degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program.
    • Demonstrated success with community engagement and outreach.
    • Demonstrated knowledge of digital preservation theory and practice.
    • Demonstrated project management experience, including time management skills and ability to set priorities and meet deadlines. Includes ability to be consultative and coordinate actions based on needs and expertise of various stakeholders.
    • Minimum of 2 years experience with management of born-digital and digitized content in an archives or special collections setting (n.b. candidates can include internship or placement experience).
    • Practical experience with open source or proprietary archival preservation software applications and platforms.
    • Experience with digitization initiatives.
    • Working knowledge of technical and metadata standards (e.g., PREMIS, METS, Dublin Core, MODS).
    • Knowledge of copyright and intellectual property issues; Freedom of Information/Protection of Privacy (FOIPOP) legislation and requirements; and archival ethics.
    • Ability to recognize, respect, and work effectively with individuals and groups with diverse perspectives and backgrounds. This extends to arranging and describing as well as providing access to Special Collections holdings that may include challenging perspectives.
    • Ability to develop, maintain, and grow professional relationships and to contribute to a collegial team environment.
    • Excellent interpersonal and intercultural communication skills, both orally and written.
    • Commitment to continued professional development.
    • Ability to advance equity, diversity, and inclusion and to identify ways in which SCRB and its holdings can advance social justice and Indigenous initiatives at the Library and SFU.

    Preferred:

    • Practical experience with one or more platforms or management systems used to provide access to collections such as those used at SFU (AtoM, Omeka, and Islandora).
    • Experience documenting and/or revising archival management policies and procedures.
    • Experience supervising the work of others such as library support staff or students.
    • Experience developing research guides, exhibits, or other tools to promote and support use of archival and manuscript holdings.

    Terms of Employment

    This is a full-time continuing Archivist position, beginning 1 March 2021 or as soon as the successful candidate is available.

    Librarians and Archivists are members of the SFU Faculty Association. Terms, conditions and benefits of employment are outlined in the Collective Agreement: http://www.sfu.ca/content/dam/sfu/faculty- relations/home/CA.pdf

    The successful applicant will be appointed at a salary level commensurate with their experience and qualifications. Current salary scales are available from:

    https://www.sfu.ca/faculty-relations/salary.html

    All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and encourages applications from qualified candidates of all genders, visible minorities, persons of First Nations, Inuit, or Métis heritage, persons with disabilities, and LGBTQ2SIA+ identified persons.

    Under the authority of the University Act, personal information that is required by the University for academic appointment competitions will be collected. For further details see: http://www.sfu.ca/vpacademic/faculty_openings/Collection_Notice.html

    Information about what to expect when you apply for a librarian position at SFU is available here: https://www.lib.sfu.ca/about/overview/employment/what-expect-librarian-position

    To Apply

    To be given assured consideration applications must be submitted by email in one consolidated PDF document with cover letter and curriculum vitae by 9:00 a.m. pacific time on November 2, 2020 to:

    Susie Smith
    Library Management Office       
    W.A.C. Bennett Library 
    Simon Fraser University
    Phone: 778-782-4658
    Fax: 778-782-3023


    Email:
    library@sfu.ca  

    Application Webpage:

    https://www.lib.sfu.ca/about/overview/employment/librarian-jobs

    Job Poster:  see here.

     

  • 30 Sep 2020 4:21 PM | Anonymous member (Administrator)

    Director, Provincial Archives

    Royal British Columbia Museum

    Location: Traditional Territory of the Lekwungen (Songhees and Xwsepsum Nations) 675 Belleville Street, Victoria BC V8W 9W2

    Compensation: $107,500-$134,800

    The Royal BC Museum and Archives is one of Canada's great cultural icons attracting millions of visitors each year, onsite and online.  We are a significant provincial and national institution charged with researching, collecting, preserving and exhibiting the historical evidence of British Columbia.  As an educational institution, the museum looks to strengthen society through cultural and scientific understanding - helping to create the society of the future.   And what a future we have! 

    The BC Archives is the provincial archives; preserving and making accessible government and private records including historical photographs, documents, sound recordings, films, maps and publications. The stories these records tell chronicle the experiences of some of the individuals, businesses, families, communities and governments that helped shape the province.

    The Royal BC Museum is committed to on-going and true community collaboration, building on existing partnerships and developing new relationships to help communities preserve their own stories, facilitate dialogue, and bring forth voices often silenced in historical accounts.  We are working to meet crucial goals outlined in BC's Declaration on the Rights of Indigenous Peoples Act (DRIPA), the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Truth and Reconciliation Commission of Canada (TRC) Calls to Action, and the National Inquiry into Missing and Murdered Indigenous Women and Girls Report.

    Description and Duties

    We are looking for a forward thinking, dynamic, creative, collaborative archivist to lead the Archives and represent the Province at the national archival level. This position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and strategies to facilitate access to their content.  The position implements and refines the long term strategy for the Archives, keeping current on trends, standards and technologies that will impact archival work and the future of the archives.  This position has leadership responsibilities throughout the organization and works to ensure a culture of equity and high performance.

    Qualifications

    The ideal candidate has a Master's degree in Archival Studies or Library & Information Science with a specialty in archives or an equivalent combination of training and experience.  You have knowledge of the Information Management Act, Freedom of Information and Protection of Privacy Act, and the Personal Information Protection Act and associated policies and procedures relating to privacy and records management. You have demonstrated knowledge of UNDRIP, TRC, DRIPA and MMIWG.  This is supplemented with a strong understanding of current and potential future trends for archives and how to incorporate them into planning and action.

    Preference will be given to applicants who identify as BIPOC (Black, Indigenous, People of Colour) and/or Persons with Disabilities. Details of the accountabilities for this opportunity and the selection criteria which will be used to assess candidate suitability, can be found in the job description for this position, found on our website at: http://www.royalbcmuseum.bc.ca/employment

    How to Apply

    Please submit your application in pdf format by 11:59 pm (PST), deadline - October 7, 2020 quoting competition RB2020:13 via email to:  humanresources@royalbcmuseum.bc.ca

    This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

  • 24 Sep 2020 11:33 AM | Anonymous member (Administrator)

    Archives Assistant, Dartmouth Heritage Museum

    Location:  Dartmouth, Nova Scotia

    Compensation: $ 16.00 / hour

    The Dartmouth Heritage Museum Society (DHMS) manages the civic collection for the Halifax Regional Municipality. The Society acquires, conserves, researches, communicates and exhibits the cultural, built and natural heritage of Dartmouth and environs for the purposes of education, study and enjoyment.

    Description and Duties

    The DHMS is seeking to hire a university graduate from a recognized archival or museum studies program who has excellent communication and organizational skills, computer skills (Windows, MS Office, Photoshop, Outlook and Internet),and a good work ethic. The candidate should be knowledgeable about local history, enjoy working independently and in a team environment and must be registered in the Young Canada Works Program.

    The DHMS is an equal opportunity employer and follows the Government of Canada's job equity criteria. The job will be advertised on the DHMS website, via social media and be circulated to job banks and career centers at universities, NGOs and government. Interviews will be conducted during regular business hours by the Manager-Curator, the Collections Manager and at least one DHMS board member. A criminal record check (reimbursed) will be required. Access to a vehicle recommended as work locations vary. 

    The intern will work with the Collections Manager and museum volunteers to move, arrange and describe, digitize and create finding aids and exhibits based on the museum's archival holdings. Work will focus on eight outcomes:

    1. Digitization of the collection, particularly the Roy Reid fond (editorial cartoons), the Louis Billard fond (photographs) and our maps and plans collection.
    2. Digitization of the printer block plates series of the John P. Martin fond. This part of the project will be in partnership with the Nova Scotia College of Art & Design Dawson Print Shop. Our 275 printer plates will be cleaned and printed on acid free stock to create a finding aid, which will then be digitized.
    3. Upload of finding aids, in Excel, to Memories Nova Scotia and Collective Access
    4. The creation of two archival exhibits, one on Dartmouth industry & business and a second on a topic chosen by the intern in consultation with staff.
    5. City of Dartmouth material will be pulled from the DHM collections and transferred to the Halifax City Archives.
    6. Augmenting current and temporary exhibits in the museum buildings with archival material discovered during the project.
    7. Creation of a monthly blog post for the website on the some aspect of the collections they are working on
    8. Responding to and fulfilling research requests.

    Qualifications

    Recent graduation from recognised Archival or Museum Studies program, or similar program.

    An individual may be eligible for an internship if they:

    • are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
    • are legally entitled to work in Canada;
    • are between 16 and 30 years of age at the start of employment;
    • are willing to commit to the full duration of the work assignment;
    • will not have another full-time job (over 30 hours a week) while employed with the program;
    • are unemployed or underemployed;
    • are a college or university graduate;
    • are not receiving Employment Insurance (EI) benefits while employed with the program; and
    • have not previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.

    How to Apply

    Applicants should apply with CV and cover letter by October 1, 2020 to Terry Eyland, Manager, at manager@datmouthmuseum.ca, or by mail to Dartmouth Heritage Museum, 26 Newcastle Street, Dartmouth, N.S., B2Y 3M5. 

  • 24 Sep 2020 10:37 AM | Anonymous member (Administrator)

    Records Management Consultant, Request for Proposals 

    Canadian Research Knowledge Network


    Introduction
    The Canadian Research Knowledge Network (CRKN) is inviting proposals for a records management consultant to review its existing information management practices and to develop a records management process and implementation plan which incorporates best practices. The project would encompass CRKN’s corporate records (board and committee documents, license agreements and contracts, policies and procedures, employee and payroll records, financial records, email and email archives, and project files). While the majority of CRKN’s records are electronic and predominantly in Microsoft Office (Word, Excel, Outlook, PowerPoint) and PDF formats, there is a small assortment of paper documents, historical and ancillary records to be considered at both of CRKN’s Ottawa offices. CRKN employs a variety of file storage and collaboration tools. The successful proponent will make recommendations on best practice for storage and retention of active and final documents and files.

    In 2018, CRKN merged with Canadiana.org to create a combined organization that expanded strategic opportunities and broadened our stakeholder community. As a result of the combination, CRKN houses the corporate records of Canadiana.org. The consultant will review and make recommendations on maintenance and/or disposal of those historical corporate documents.

    CRKN staff will work collaboratively with the selected consultant in the planning, engagement, and analysis, and will look to the consultant for input and feedback to ensure a successful outcome. The selected consultant will be required to sign a non-disclosure agreement with CRKN prior to undertaking the project.

    Scope of Work
    • In collaboration with the CRKN management team and with CRKN staff as appropriate, review CRKN’s existing information management practices. Management will provide a high-level introduction to the vital records the organization possesses, their current and long-term utility, and identified records management pain points.
    • Identify where sensitive current and historic corporate records are being maintained (access-restricted Windows servers, email servers, OneDrive/SharePoint, Google Docs and individual user files). Recommend a best practice which CRKN staff should implement for maintaining sensitive corporate records.
    • CRKN uses several collaboration tools including Slack, Trello, Microsoft Teams, SharePoint, Google Docs, and GoToMeeting. Recommend best practices for utilizing (or not) these tools and understanding the implications of AI services (such as the automatic transcription of meetings recorded on GoToMeeting).
    • Identify key documents, publications and artefacts that should be safely archived in order that future historians, library, information and archive researchers and other interested parties can carry out research on the development of CRKN, including Canadiana.org (i.e. its history, structure and functions).
    • Review CRKN’s existing records storage and access management practices to ensure records are protected from damage, loss, or unauthorized access.

    Deliverables

    • A records management guide for CRKN based on best practices and organizational needs, including:
    • A simplified, consolidated framework and directory structure, to support staff in a records migration plan for existing CRKN records
    • A lightweight, flexible approach to naming, sorting, storing, versioning and retaining documents that builds on this framework
    • A ranked and prioritized list of potential improvements to enhance the discoverability and management of CRKN’s information assets
    • A document retention schedule that describes main document types generated with anticipated life span and associated practices for archiving and/or removal, considering appropriate legal, financial, and business requirements
    • A proposal for a records management and enterprise information security policy for CRKN which supports the guide and document retention schedule. In particular, the policy should provide guidelines on the storage and retention of any personally identifiable information entrusted to CRKN.
    • A document outlining which publications, documents and artefacts should be permanently retained for future researchers wishing to study CRKN’s evolution
    • An implementation plan for CRKN staff to guide the implementation of the recommendation

    Out of Scope
    • CRKN maintains a Trustworthy Digital Repository and an associated access and preservation platform for Canadian digital heritage content.
    • The data contained within those systems and the associated policies and practices are out of scope for this project.
    • The actual implementation of the recommendations is out of scope for this project.

    Timeline
    • Early October 2020: CRKN selects a consultant

    • October 2020:

    • Initial meeting with management team, schedule additional calls with managers or other staff as appropriate, and inventory and analyze CRKN information resources
    • Draft framework, validate and finalize recommendations

    • November 30, 2020: Submit all items listed under “deliverables”
    Selection Criteria

    CRKN hopes to engage an experienced Records Management Consultant with expertise in the not-for-profit space. Primary selection criteria include:
    • Experience making records management recommendations that can be applied across all of CRKN’s existing systems (e.g. Windows Server, Office 365, G Suite)
    • References from comparable Canadian organizations
    • Project vision and fit with CRKN
    • Timeline and budget considerations

    Submitting Your Proposal
    To be considered for this opportunity, please submit a proposal which includes:

    • A cover letter with a brief description of the consultant’s work experience and expertise as it relates to the opportunity
    • A summary of records management projects with links to associated clients (where applicable)
    • A list of two references from organizations for which the consultant has provided records management or similar services previously
    • A list of key personnel who will be involved in the project and brief descriptions of their experience and expertise
    • A draft, proposed work plan that includes a timeline, description of activities, and estimates of hours to be worked and in-person vs. virtual effort required. A schedule of costs, including an hourly rate or retainer for follow-on questions and support after delivery of the final report.
    Interested consultants are invited to submit clarifying questions by email to aid in the development of their proposal. CRKN commits to a 24-hour response time during business hours for questions.

    Please submit questions and final proposals by email to Ken Blonski (kblonski@crkn.ca), Director of Operations, by 5 pm E.T. on September 30, 2020.


    Shortlisted consultants may be invited to present to management the week of October 5, 2020.

  • 9 Sep 2020 1:45 PM | Anonymous member (Administrator)

    Archives Intern, Museum of Dufferin

    Location: 936029 Airport Road, Mulmur, Ontario - north of Orangeville

    Compensation: $ 20 / hour

    Nestled in the hills of Mulmur Township, the Museum of Dufferin (formerly the Dufferin County Museum & Archives) opened at its current location in 1994. We pride ourselves on offering a welcoming, unique, and enriching environment for our visitors. Each year the MoD offers an eclectic variety of experiences by way of exhibitions, events, programs, and tours. Our visitors, members, donors, partners and volunteers are the heart of who we are and what we do.

    Description and Duties

    Reporting to the Archivist, you will work as part of our team to facilitate access for both in-person and distant clientele to the Permanent Collection at the MoD Archives.

    What you'll do

    • Processing of archival records and photographs (Women's Institute Collection); 
    • Scanning and digitization of multi-media collection; 
    • Prepare on-line finding aids and social media postings to promote access to Archives' holdings;

    Qualifications

    What you'll bring

    • College Diploma or University Degree in Archival Studies, Information Science, Public
    • History, Museum Studies, Records and Information Management or another related program;
    • Excellent computer and data management skills including proficiency in Microsoft Office;
    • Proficiency and knowledge of PastPerfect considered an asset;
    • Knowledge of the care and handling of archival records;
    • Excellent time management, oral and written communication skills;
    • Demonstrated understanding of the Rules of Archival Description;
    • Familiarity with copyright and privacy legislation considered an asset;
    • Ability to work Tuesday through Saturday (a minimum of two (2) days remote work and two (2) - three (3) days on site) as required by the position;
    • A clear criminal reference check including the vulnerable sector.
    This is in an internship position funded by Young Canada Works at Building Careers in Heritage. To be considered for this position, all applicants must meet the program eligibility criteria as required by Young Canada Works.

    https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html

    How to Apply

    Interested applicants are invited to submit a resume and cover letter  via email to: hr@dufferincounty.ca by September 11, 2020 at 4:30pm.

    As an equal opportunity employer, we seek to attract, develop, and retain highly talented employees with diverse identities and backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We are committed to creating a workplace that is inclusive for all. 

    All applicants are thanked for their interest, but only those selected for an interview will receive a response. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection and will not be used for any other reason. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

    https://www.dufferincounty.ca/government/careers

  • 8 Sep 2020 7:08 AM | Anonymous member (Administrator)

    Director, Provincial Archives

    Royal British Columbia Museum

    Location: Traditional Territory of the Lekwungen (Songhees and Xwsepsum Nations) 675 Belleville Street, Victoria BC V8W 9W2

    Compensation: $107,500-$134,800

    The Royal BC Museum and Archives is one of Canada's great cultural icons attracting millions of visitors each year, onsite and online.  We are a significant provincial and national institution charged with researching, collecting, preserving and exhibiting the historical evidence of British Columbia.  As an educational institution, the museum looks to strengthen society through cultural and scientific understanding - helping to create the society of the future.   And what a future we have! 

    The BC Archives is the provincial archives; preserving and making accessible government and private records including historical photographs, documents, sound recordings, films, maps and publications. The stories these records tell chronicle the experiences of some of the individuals, businesses, families, communities and governments that helped shape the province.

    The Royal BC Museum is committed to on-going and true community collaboration, building on existing partnerships and developing new relationships to help communities preserve their own stories, facilitate dialogue, and bring forth voices often silenced in historical accounts.  We are working to meet crucial goals outlined in BC's Declaration on the Rights of Indigenous Peoples Act (DRIPA), the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Truth and Reconciliation Commission of Canada (TRC) Calls to Action, and the National Inquiry into Missing and Murdered Indigenous Women and Girls Report.

    Description and Duties

    We are looking for a forward thinking, dynamic, creative, collaborative archivist to lead the Archives and represent the Province at the national archival level. This position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and strategies to facilitate access to their content.  The position implements and refines the long term strategy for the Archives, keeping current on trends, standards and technologies that will impact archival work and the future of the archives.  This position has leadership responsibilities throughout the organization and works to ensure a culture of equity and high performance.

    Qualifications

    The ideal candidate has a Master's degree in Archival Studies or Library & Information Science with a specialty in archives or an equivalent combination of training and experience.  You have knowledge of the Information Management Act, Freedom of Information and Protection of Privacy Act, and the Personal Information Protection Act and associated policies and procedures relating to privacy and records management. You have demonstrated knowledge of UNDRIP, TRC, DRIPA and MMIWG.  This is supplemented with a strong understanding of current and potential future trends for archives and how to incorporate them into planning and action.

    Preference will be given to applicants who identify as BIPOC (Black, Indigenous, People of Colour) and/or Persons with Disabilities. Details of the accountabilities for this opportunity and the selection criteria which will be used to assess candidate suitability, can be found in the job description for this position, found on our website at: http://www.royalbcmuseum.bc.ca/employment

    How to Apply

    Please submit your application in pdf format by 11:59 pm (PST) September 30, 2020 quoting competition RB2020:13 via email to:  humanresources@royalbcmuseum.bc.ca

    This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

  • 2 Sep 2020 11:39 AM | Anonymous member (Administrator)

    Records Management Archivist, Simon Fraser University

    Location:  Burnaby, BC

    Compensation:  See here

    Ranked by respected national surveys as one of Canada's top three comprehensive universities for the past 20 years, Simon Fraser University has also been named one of British Columbia's Top Employers for 2020, as well as one of Canada's Top 100 employers, and one of Canada's top family-friendly employers. SFU is Canada's most community-engaged research university, offering more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. SFU is comprised of three thriving urban campuses located in Burnaby, Vancouver, and Surrey. Applicants are invited to visit the Archives and Records Management Department website for more information about the Department and its mission, vision and values.

    Description and Duties

    Reporting to the University Archivist and based at the Burnaby campus, this full-time continuing position will be primarily responsible for advancing the continued development, implementation, and maintenance of an effective and integrated records management program that meets the University's current and future records and information management needs. This includes the research, development, implementation, and promotion of records schedules, classification strategies, and policies and procedures that ensure alignment of the University's record- keeping systems and technologies with professional current standards, legislation and archival considerations.

    Special emphasis will be placed on developing and expanding the current records management program to address the changing information and records management needs of the University, including the transition from paper to digital record-keeping. The incumbent will also support the long-term storage, preservation and accessibility of digital information through the design and implementation of robust digital record-keeping, preservation and access systems and processes.

    SFU Archives and Records Management is responsible for the administration of three corporate programs - archives, records management, and freedom of information and protection of privacy. The successful candidate will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Department, including the delivery of archival reference services. Demonstrated experience in one or more of these program areas is an asset and is in keeping with the Department's philosophy that its program areas are tied together by the concept of the record as a vital institutional asset that adds value to the university when managed effectively, but exposes the university to increased costs, risks, and liabilities when managed poorly.

    Qualifications

    The required knowledge and skills for this position are:

    1. A Master's degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program.
    2. Comprehensive knowledge of archival science and records and information management as practiced in a Canadian context, including appraisal, maintaining physical and intellectual control over records, file classification and records retention scheduling, digital record-keeping, and the delivery of public reference services.
    3. Excellent oral and written communication skills to provide public service; advise research clientele and university staff; and write policies, procedures, standards, guidelines, and business correspondence.
    4. Superior research and analytical skills to resolve problems in the delivery of the Department's integrated programs and to advise university staff on the full range of records-centric issues that fall under the Department's sphere of functional responsibility.
    5. Ability to champion innovative models and practices in archives administration, records management, access and privacy administration, or digital preservation.
    6. Consultative skills in liaising with IT staff to identify record-keeping and digital preservation needs for enterprise-wide systems.
    7. Ability to work under pressure and meet deadlines when managing competing priorities and multiple projects.
    8. Good presentation skills.
    9. Excellent interpersonal skills using tact, diplomacy, and good judgment to deal courteously and effectively with faculty, staff, students, alumni, donors, visiting scholars, and the public.
    10. Ability to supervise staff.
    11. Ability to work as a member of a team of information management professionals and to move comfortably between different, but integrated program areas and functions.
    12. Ability to work independently and be self-motivated with only general supervision from the University Archivist.
    13. A demonstrated passion for record-keeping, archives and cultural heritage.
    14. Demonstrated interest in and an understanding of Simon Fraser University's mission.
    Applicants for the position of Records Management Archivist should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills necessary for the successful delivery of records management services at Simon Fraser University. In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would further enhance the delivery of records management services while contributing to the collaborative delivery of the Department's other corporate programs. See the link below for a more detailed description of the duties and responsibilities, and required and desired knowledge and skills associated with this position:

    http://www.sfu.ca/content/dam/sfu/archives/RMA/RecordsManagementArchivist20200831.pdf

    Terms of Appointment

    This is a full-time continuing position as a Librarian/Archivist Faculty. Appointment will be made pursuant to the SFU/SFU Faculty Association Collective Agreement (see Article 36). Only those applicants eligible to be appointed as an Archivist will be considered (see Article 36.7).

    http://www.sfu.ca/content/dam/sfu/faculty-relations/collective-agreement/CA.pdf

    The successful applicant will be appointed at a salary level commensurate with his or her experience and qualifications.

    SFU Librarian/Archivist salary scales will apply. The salary scales can be viewed at:

    http://www.sfu.ca/content/dam/sfu/faculty-relations/collective- agreement/July%201%2C%202017%20Salary%20Scale%20Increases.pdf

    The successful applicant will become a member of the SFU Faculty Association. Benefits information is available at the link below:

    http://www.sfu.ca/faculty-relations/benefits-services.html


    How to Apply

    Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position; a CV; and a sample of your written work of which you are the sole author and that is representative of your prose style no later than October 18, 2020, 4:00 pm (PT) to:

    *Paul Hebbard, University Archivist and Coordinator of Information and Privacy at pgh@sfu.ca.

    *Only applications received by email will be considered.

    *Submit a covering letter, CV, and writing sample as one consolidated electronic file (MS Word or PDF).

    *Quote in the email subject line: Records Management Archivist Job Application.

    Selections for interviews will be made on the basis of the information submitted. Applicants selected for an interview will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.
     

    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and welcomes applications from all qualified candidates, including visible minorities, persons of aboriginal heritage, persons with disabilities, and LGTBQ-identified persons. Selections for interviews will be made on the basis of the information submitted. Applicants selected for an interview will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.

    Under the authority of the University Act, Collection of Personal Information Policy (I 10.05), and the SFU/SFUFA Collective Agreement, personal information that is required by the university for academic recruitment and hiring competitions will be collected. For further details see:

    http://www.sfu.ca/vpacademic/faculty_openings/Collection_Notice.html

    Job Poster
     

  • 1 Sep 2020 6:44 AM | Anonymous member (Administrator)

    Archives Assistant, Halifax Municipal Archives

    Location:  Halifax, Nova Scotia

    Compensation:  Non-union, $ 20.00 / hour + 4% vacation pay

    Work Status:  Temporary, full-time, 26 weeks

    Hours of Work:  :30 am to 4:30 pm, Monday to Friday

    Halifax Municipal Archives is the official repository for historical municipal government records from Halifax, Dartmouth, Bedford and the former County of Halifax, and also holds community records from the region.

    Description and Duties

    Archival studies graduates seeking in-depth professional experience are invited to apply to the Halifax Municipal Archives' Young Canada Works Internships (2 positions), within the Corporate Information Management unit. We encourage applications from graduates who meet the Young Canada Works eligibility requirements, especially qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons in the workplace. We encourage applicants to self-identify.

    The Archives Assistant - Interns will contribute to projects which will offer experience in the full range of archival functions with a focus on: description, preservation, reference, and on-line accessibility. It will also be an opportunity to develop more general skills that are key to advancement in a professional career, including time management, project management, policy development and communication, interacting with stakeholders and working collaboratively with other heritage and information professionals.

    Duties and Responsibilities

    • Description and Preservation: select and process significant historical photographs, documents, audio-visual material, maps and plans for archival preservation and access.
    • Reference: provide reference and reproduction services to the public.
    • Discovery: prepare on-line exhibits and social media postings to promote access to Archives' holdings.
    Qualifications

    Graduates must meet Young Canada Work's (YCW) eligibility requirements:

    • Are a Canadian citizen or a permanent resident, or have refugee status in Canada;
    • Are legally entitled to work in Canada;
    • Will be between 16 and 30 years of age at the start of employment;
    • Are willing to commit to the full duration of the work assignment;
    • Will not have another full-time job while employed with YCW;
    • Are a recent graduate who has graduated from college or university within the last 24 months at the start of employment;

    Candidates are require to:

    • Have graduated from an archival studies or an information/library studies program with courses in archives, or experience working in archives
    • Be familiar entering data into complex databases and excel spreadsheet and on-line searching
    • Have knowledge of the care and handling of archival records
    • Have attention to detail, good time management skills and excellent oral and written communication skills, especially web-based
    • Reference, research, description according to the Rules of Archival Description, and digitization experience and familiarity with copyright and privacy legislation would be assets for candidates.
    Competencies

    Achievement Motivation; Communication; Continuous Learning; Customer Service; Initiative; Organization and Planning; Valuing Diversity.

    Work Location:  81 Ilsley Ave., Unit 11, Dartmouth, NS

    Application Information

    CLOSING DATE: Applications will be received up to September 8th, 2020. Applications must be submitted to the municipality's Brass Ring employment opportunities website.

    Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview will be contacted.

    During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

    Apply here, Position # 78621315, 78624740

    https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25749&siteid=5764#jobDetails=636144_5764


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