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  • 5 Feb 2021 11:01 AM | Anonymous member (Administrator)

    University Blue Quills

    Location: St. Paul, Alberta
    Compensation:   $20 - $25 / hour, term position

    UnBQ seeks an extremely detail-oriented, organized person to serve as an Archivist aligned with the UnBQ philosophy, vision and mission statements. The successful candidate will work with the Indigenous Languages  Program staff and closely with the IT department staff to oversee the creation of a digital Indigenous languages  archive. The Archivist will provide a plan for establishing a new archival program for the Indigenous Languages  Program. The Archivist will develop policies and procedures, as well as research and recommend required  infrastructure (software, hardware, storage facilities, etc.) for establishing the archives. Applicant philosophy  should align with the UnBQ philosophy, vision and mission statements.

    Description and Duties   

    • Assess the current records housed at the Indigenous Languages Program and create a plan for  establishing an archives based upon that assessment
    • Adhering to best practices in the archival profession, develop policies and procedures as well as  design work flows for the processes of acquisition, appraisal, arrangement, description, digitization  and access
    • Research and provide recommendations on needed hardware and software for the archives  including digital storage, adoption of an archival database and digital preservation ∙ Provide basic conservation recommendations for the care and storage of archival materials  including suggestions for storage facilities 
    • Train and assist with the training of staff and UnBQ students in the digitization and cataloguing of  materials for entry into the archives
    • Assist with the establishment of policy guidelines surrounding public, student, and community  access to archive materials
    • Procure and deploy physical infrastructure to house the archives in coordination with the IT  department.


    • Experience working with Indigenous peoples and organizations.
    • A degree in archival studies, information studies, or equivalent training preferred.  ∙ Experience teaching adults.
    • 5 years experience working with archival materials and the processes of acquisition,  arrangement, description, preservation, access and digitization.  Strong skills with digital asset management systems preferred
    • Ability to work in a team environment

    Closing Date: February 16, 2021 or until a suitable candidate found. Please  submit resumes to:

    Sheila Poitras,

    Executive Assistant

    University nuxełhot'įne thaaɁehots'į  nistameyimâkanak Blue Quills

    Box 279, St. Paul, AB T0A 3A0

    Fax (780) 645-5215/ email:

    Application Webpage (URL):
    Application Deadline:    February 16, 2021

  • 29 Jan 2021 11:52 AM | Anonymous member (Administrator)

    Project Records Manager
    University of British Columbia Okanagan

    Location: Kelowna, BC 
    The University of British Columbia | Okanagan Campus
    Compensation:  $72,000 per annum equivalent, plus vacation and benefits. (Fixed Term Appointment, Full-time, 12 months)

    NOTE: This is a limited term position for a fixed period of one year with the possibility of term extension for up to one additional year. 


    With its mild winters and warm summers, the city of Kelowna is one of Canada's best 'four season playgrounds' surrounded by mountains, lakes, forests, orchards, and vineyards. It enjoys a reputation as one of Canada's 'fittest' cities as well as being home to world class wineries, golf courses, and skiing. The University of British Columbia's Okanagan campus is situated in Kelowna on the traditional, unceded territory of the Syilx First Nation. Located about 400 km east of Vancouver in the heart of the Okanagan Valley, it is one British Columbia's many gems. Please have a look at the Tourism Kelowna website for more information about the area

    UBC Okanagan is currently home to approximately 10,700 undergraduate and graduate students and 699 faculty. UBC Okanagan is poised to embark on an exciting new future. Working with local partners and the Okanagan Nation Alliance, the campus is undergoing rapid expansion that values an inclusive, diverse workforce and student body.

    With a recent major renovation and expansion, this is an exciting time to join UBC's Okanagan Campus Library! We are a vibrant and diverse group that values collaboration, flexibility, and creativity, and we are looking for candidates who welcome an opportunity to work closely with staff, faculty, and colleagues. The Okanagan Library prides itself on being an inclusive place, a service-oriented team, and a nexus of scholarly engagement. We lead by example, and empower by design

    Administratively, the Okanagan Campus Library is led by the Chief Librarian & Associate Provost, Learning Services who reports to the Provost & Vice President Academic. Additionally, the Okanagan Campus Library's collections are integrated with UBC Library and library employees contribute to activities of the UBC Library. UBC's Okanagan campus is an intimate learning environment with an excellent library infrastructure. Check out the campus website for more information


    The Library at UBC's Okanagan campus invites applications to an exciting early career opportunity in records management. Supporting records and information management excellence, we are seeking a collegial and detail-oriented professional to join our ranks for a one-year term position with the possibility of extension. This position is an ideal career avenue for a collaborative, engaged individual with a passion for records management (RM) who wants to help UBC Okanagan in the continued development and implementation of its records management program.

    Reporting to the Associate Chief Librarian, Research and Administration, this position will advance UBC Okanagan Library's ongoing support for digital records governance in the service of select campus units. Working closely with the UBC Okanagan Archivist and the separate but parallel Records Management Office at UBC Vancouver (UBCV), it will also play a key role in the development and future implementations of strategies related to records management spanning both campuses, including digital transfer, governance, and classification initiatives. In particular this position will:

    • Coordinate special projects for units on campus focusing on digital records governance at the departmental level. Taken to full completion, these projects may culminate in the digital transfer of semi-active records to centrally managed electronic storage.
    • Respond to requests from units and departments seeking advice and recordkeeping assistance in managing their operational records.
    • Work in alignment with the general approach to RM projects at the Okanagan Campus.
    • Lead digital readiness governance initiatives supporting the Faculties.
    • Collaborate with the UBC Okanagan Archivist and the Records Management Office (UBCV) in the development and maintenance of records retention schedules.
    • Implement and participate in the continued development of the University records classification and retention schedule in order to  apply and recommend retention rules, as appropriate.
    • Collaborate with the UBC Okanagan Archivist in the coordination of records storage and retrieval, as needed.
    • Provide RM training and provide records-related information to employees across campus; prepare manuals and/or other web-based educational resources as appropriate.
    • Promote, explain, and disseminate records retention schedules to University recordkeeping units.
    • Identify vital records and participate in the development of guidelines for their protection in order to ensure the information necessary to re-establish or continue the operation of the University in the event of a disaster.
    • Participate in relevant committees as needed.
    • Participate in the reporting of the impact of the RM program on campus.

    The nature and scope of responsibilities for this position may change as the records management program evolves.

    A job description can be viewed at


    A masters-level degree with a specialization or concentration in archival science. Candidates holding MLIS degrees with demonstrable knowledge of records management will also be considered. Up to two years of professional experience in records/information management as well as athorough understanding of the principles, methods, and techniques of records and information management.


    Experience or knowledge of: a) evaluating and describing administrative processes in terms of recordkeeping best practice, b) developing policies and procedures related to records management (physical and electronic), throughout the records life cycle, c) database management and electronic document/records management system technology, d) functional records classification and in developing records retention schedules including knowledge of provincial and federal acts, legislation and regulations and of provincial, national and international standards impacting on the retention of University records, e) an ability to work independently, f) excellent analytical and organizational abilities, and g) effective interpersonal, presentation, instructional, and communications skills.


    This is a limited term position for a fixed period of one year, with the possibility of term extension for up to one additional year, with an anticipated start date of April 1, 2021. The start date is flexible depending on candidate requirements. This successful candidate for this position will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by a collective agreement.

    This position is anticipated to be filled at an annual starting gross salary of up to $6,000.00 monthly ($72,000 per annum equivalent) plus vacation and benefits. This salary reflects having up to and including two (2) years of relevant professional experience post-degree in accordance with the Collective Agreement between UBC and the UBC Faculty Association (


    Applications for this exciting opportunity are to be submitted in one consolidated file (PDF or Microsoft Word format) and will include: a) a letter of application, including a statement of citizenship/ immigration status and indicating the candidate's education, training, and work experience in the areas listed above, b) a detailed and current curriculum vitae,  and c) the names of three referees with their email addresses.

    To ensure full consideration, complete applications are to be submitted online by 11:59 pm PDT on February 21, 2021.

    To apply for this position, please visit the following link: and select Job ID JR899

    Please direct your questions to:

    Lois Marshall
    Manager, Planning and Operations | Library
    The University of British Columbia | Okanagan Campus
    3333 University Way Kelowna BC V1V 1V7
    Or by e-mail to

    Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expressions, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


    Applications for this exciting opportunity are to be submitted in one consolidated file (PDF or Microsoft Word format) and will include: a) a letter of application, including a statement of citizenship/ immigration status and indicating the candidate's education, training, and work experience in the areas listed above, b) a detailed and current curriculum vitae,  and c) the names of three referees with their email addresses.

    To ensure full consideration, complete applications are to be submitted online by 11:59 pm PDT on February 21, 2021.

    To apply for this position, please visit the following link: and select Job ID JR899

    Please direct your questions to:

    Lois Marshall
    Manager, Planning and Operations | Library
    The University of British Columbia | Okanagan Campus
    3333 University Way Kelowna BC V1V 1V7
    Or by e-mail to

    Job Poster: 86589542_ormo_termrecordsmgr_posting_20200303_rev0.pdf

  • 22 Jan 2021 8:42 AM | Anonymous member (Administrator)

    Archival Assistant/Consultant
    Soul of Canada and Circle Teachings

    Location: Edmonton, Alberta
    Compensation:    Negotiable depending on experience,  

    We are a small group of history researchers and publishers specializing in story calendars, books, and other multimedia materials. We focus on Canadian history, research, photography, and the production of other Canadian content. As a small local business, we are currently attempting to expand our horizons and move into curating a private collection of our amassed research materials.

    Description and Duties    

    As a small history company based in Edmonton, we are looking for an archival assistant/consultant to help with organizing and cataloguing our private research collection. Our files are both digital and hard copy, and are currently in need of a professional and experienced consultant to organize them effectively. The files include a large number of books, about 3000, along with photographs and videos both digital and hard-copy. The archivist would be working with a team of historians and other employees to catalogue and organize the archive. Our goal is to make our materials as efficiently accessible as possible. Along with this, part of the consultant's job would be to train some of the staff already working at Soul of Canada in how to maintain, access, and organize the collection appropriately.  This job would be part-time and short term, approximately 1 month's duration at about 20 hours per week. However, future opportunities may arise for consulting with us about our archives down the line. Working from home would likely not be an option, and the archive consultant would be working hands-on with our materials.


    A certificate in archives and records management or an equivalent degree in library and information studies is required. Any experience in teaching laypersons about archival maintenance would be an asset.

    In terms of personality, we are looking for someone who is both efficient and patient.
    Application information

    Please e-mail a cover letter and resume to Randal Kabatoff at, or call us for more information at 780-452-0601.

    For any further inquiries, please visit and fill out our contact form.

    Organization Homepage (URL):
    Application Deadline: February 28th, 2021 

  • 21 Jan 2021 12:02 PM | Anonymous member (Administrator)

    Digital Alliances Project Assistant (2)
    City of Greater Sudbury Archives

    Location: Sudbury, Ontario
    Reporting Location: Archives - Falconbridge

    Compensation: $20.39 to $23.24 per hour, 70 Hours Bi-Weekly

    Estimated Probable Duration: Up to Fifty-Two (52) Weeks

    The Archives serves the entire population of the City of Greater Sudbury and its institutions by acquiring, preserving and providing access to records of enduring value which show evidence of the activities of the City of Greater Sudbury and its predecessors.

    These records include both municipal government records and private records of organizations, businesses or individuals that make or have made a significant contribution to an understanding of the development of the city.

    Description and Duties    

    The Clerk's Services Section, Legal and Clerk's Services Division, Corporate Services Department of the City of Greater Sudbury, requires two (2) Digital Alliances Project Assistant(s). The successful candidates must possess the qualifications and perform the duties, as set out below. The current range of pay for this position is $20.39 to $23.24 per hour.

    Under the general supervision of the Manager of Clerk's Services/Deputy City Clerk and the day-to-day direction of the City Archivist.

    1. Arrange historical documents and/or artefacts, and provide brief descriptions of documents as required.
    2. Enter data in electronic files.
    3. Create an index of the records as required.
    4. Collect statistics.
    5. Maintain contacts with project partners as required.
    6. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
    7. Perform other related duties as required.


    • Successful completion of Secondary School (Grade XII) Education.
    • Six (6) months up to and including twelve (12) months of related experience.
    • Knowledge of various computer applications including Windows based systems (e.g. word processing and spreadsheet software, file maintenance, information input and retrieval and the internet).
    • Ability to demonstrate interpersonal skills in dealing with people in a courteous and effective manner.
    • Ability to demonstrate organizational skills and attention to detailed work.
    • Knowledge of library automated systems an asset.
    • Excellent use of English; verbally and in writing.
    • French verbal skills an asset.
    • Satisfactory health, attendance and former employment history.
    • Must be physically capable of operating a vehicle safely, possess a valid driver's license, have an acceptable driving record and personal insurance coverage.

    Funding Requirements:

    • University and college graduates who have graduated within the last three years from an accredited college or university. Candidates must be graduates of post-secondary degree or diploma programs (such as Archival Studies or a related field of study).
    • The position must provide the intern with first time employment in their field of study.
    • Candidates are only eligible to participate in the internship program one time.
    • Candidates must be legally entitled to work in Canada.

    Additional Information:
    Digital Alliances Project Assistant (2) (Funded - NOHFC) EX21-042
    Employment Opportunity Notice:  EX21-042
    This opportunity is proudly supported by: NOHFC

    How to Apply:  Please visit for further information about the position and application process.

    Application Webpage (URL):
    Application Deadline:  January 28, 2021 at 4:30 PM EST

  • 21 Jan 2021 11:53 AM | Anonymous member (Administrator)

    Information and Records Management Analyst
    City of Camrose

    Location: Camrose, AB
    Compensation:    The City of Camrose has a progressive salary and benefit package.  The starting salary for this position will be established based on qualifications and experience of the successful candidate.

    An excellent opportunity exists for a highly motivated Information and Records Management Analyst to join our dynamic and committed team. The Information and Records Management Analyst oversees all areas of information and records management for the City of Camrose including the design and documentation of workflow to make appropriate recommendations that positively impact information sharing and management practices.  This position reports to the Manager of Information Technology.

    Description and Duties    


    • Implement and administer the City's Information and Records Management Program including planning, organizing, monitoring, and coordinating the maintenance, protection, retrieval, and disposition of all information within the City. 
    • Implement and manage a function based Corporate Recordkeeping System including electronic records systems, scanning and imaging processes.
    • Coordinate and evaluate Information and Records Management activities to ensure standardization across the organization.     
    • Perform individual department assessments on the Information and Records Management program implementation and performance in the form of internal audits.  
    • Develop guiding documents for end users of the Electronic Document Records Management System (Laserfiche).
    • Assist with the Electronic Document Record Management System (Laserfiche) administration, testing and maintenance.  
    • Develop, implement, and execute a records protection and disaster recovery program.
    • Assume day-to-day care, custody and control of all designated records storage areas.  
    • Train designated staff and departmental users in the operation of new and revised records management systems, conducts training classes as necessary; acts as an ongoing information resource to system users.
    • Information and Records Management Degree, or relevant program from an accredited post-secondary institute.  
    • Minimum four (4) years' experience in records management administration.  Equivalent combination of education and experience may be considered.  Municipal experience considered an asset.
    • Thorough understanding of classification structures, including functional methodologies.  
    • Experience implementing an organization-wide Information and Recordkeeping system with extensive knowledge of information and records management standards, processes and terminology.  
    • Working knowledge of Laserfiche and database design and support an asset or extensive knowledge of working with EDRMS with records management rules deployed.  
    • Strong verbal and written communication and presentation skills along with demonstrated effective interpersonal skills.
    • Excellent planning, organizational, project management, problem solving and decision making skills.
    • The successful applicant will be required to produce a current and satisfactory Driver's Abstract and Police Information Check.
    HOURS OF WORK: Hours of work are typically 8:00 a.m. to 4:30 p.m. Monday through Friday.

    ANNUAL SALARY: The City of Camrose has a progressive salary and benefit package.  The starting salary for this position will be established based on qualifications and experience of the successful candidate.

    APPLICATIONS: Individuals interested in this position are invited to submit a cover letter and resume to the address below. This position will remain open until suitable candidate is found. Interviews will be conducted throughout the process. We appreciate and consider all applications; however only candidates selected for interviews will be contacted.

    Application Webpage (URL):
    Application Deadline:  This position will remain open until suitable candidate is recruited.

    Job Poster: 86589542_information_and_records_management_analyst_-_job_posting_-_jan_2021.pdf

  • 19 Jan 2021 11:47 AM | Anonymous member (Administrator)

    University Archivist
    Walter P. Reuther Library, Archives of Labor and Urban Affairs, Wayne State University

    Location:  Detroit, Michigan, USA
    Compensation: The successful candidate will be hired at the rank of Archivist I or II with a salary range from $52,000 - $63,000 based on qualifications and experience.

    The University Archivist position is a full-time, regular, 12-month, benefits-eligible appointment as Academic Staff, and an AAUP-AFT represented position on Employment Security System (ESS) track with eligibility for promotion. Benefits include medical, dental, vision, employee/dependent life and long-term disability insurance, retirement savings plans, tuition assistance, and generous paid time off.

    The Wayne State University Archives was established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents. Collections of note include student newspapers The South End and Collegian, the WSU Center for Urban Studies Council on Early Childhood Records, and the Folklore Archives. The University Archives is located in and is an integral part of the Walter P. Reuther Library, Archives of Labor and Urban Affairs. The Reuther Library is the largest labor archives in North America and is home to the collections of numerous unions and labor related organizations, as well as those documenting the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace.

    Description and Duties    

    • Identify, select, and acquire WSU archival collections, faculty papers, and institutional records, in digital and physical formats
    • Arrange and describe University collections using ArchivesSpace
    • Proactively collaborate with University units to advance the management of university records, and advise on records scheduling and preservation
    • Supervise student and intern work in support of University Archives projects
    • Provide reference services and serve as primary contact for inquiries regarding University history
    • Collaborate with Reuther archivists, including field, reference, and outreach archivists to coordinate promotion and access of University collections, and develop resources to support research
    • Collaborate with technical services and digital archivists to develop strategic approaches to description, metadata, and born-digital collections
    • Work with Director, Field Archivist, and WSU Development officers in grant seeking and to determine priorities for donor relations, collecting, and processing  


    Required qualifications:

    • Master's degree from an accredited institution in library/information science, archival administration, or a related field
    • Two years of experience with archives or special collections
    • Formal coursework or training in archival management and theory
    • Demonstrated experience collecting and processing physical and born-digital content
    • Demonstrated experience using archival collection management software such as ArchivesSpace
    • Excellent interpersonal, organizational, written, and oral communication skills
    • Demonstrated evidence of commitment to diversity, equity, and inclusion
    • Demonstrated ability to work both collaboratively and independently to manage projects and initiatives and set priorities
    • Demonstrated commitment to advancing professional knowledge through formal training, continuing education, or professional certification
    • Ability and motivation to meet expectations for promotion and ESS as part of the Reuther Library academic staff

    Preferred qualifications:

    • Supervisory experience
    • Membership in the Academy of Certified Archivists and/or Institute for Certified Records Managers

    Additional Information    

    Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
    Application information

    Full description and application can be located by searching 045351 at or at

    Application Deadline: The position will remain open until a suitable candidate in found.

  • 19 Jan 2021 10:23 AM | Anonymous member (Administrator)

    Head, Archives and Special Collections
    Wilfrid Laurier University

    Location: Waterloo, Ontario
    Compensation: The appointment will be made at a level commensurate with qualifications and experience. Salary, benefits and terms of employment are governed by the Collective Agreement between Wilfrid Laurier University and Wilfrid Laurier University Faculty Association for Full-time Faculty and Professional Librarians

    Wilfrid Laurier University is an institution which prides itself on high-quality education and a close-knit university community. Laurier offers undergraduate and graduate programs through the Faculties of Arts, Education, Human and Social Sciences, Liberal Arts, Music, Science and Social Work, the Lazaridis School of Business and Economics, and the through affiliations with Martin Luther University College and the School of International Policy and Governance.

    The Laurier Library serves 19,000 students at three campus locations: Waterloo, Kitchener, and Brantford in conjunction with the Brantford Public Library. As part of the Ontario Council of University Libraries (OCUL) OMNI partnership with 14 University Libraries in Ontario, Laurier students and faculty have easy access to materials from partner libraries.  The Library is undergoing a process of renewal and transformation and the current strategic plan can be found at

    Description and Duties    

    Wilfrid Laurier University Library is seeking a motivated, innovative, and collaborative leader to join our team in the position of the Head, Archives and Special Collections Department. Reporting to the University Librarian the incumbent will provide strategic leadership, oversight and management for the university's archival program that includes acquisition, appraisal, preservation and access to the University's institutional memory, university records and documents of administrative, legal, fiscal and historical value, private records, rare books, and special collections which focus on the environmental conservation movement in Canada, Lutheranism in Canada, and music in the community. The Head, Archives and Special Collections will establish strategies, processes and workflows for the acquisition, appraisal, processing, archival curation, preservation, and discovery of born-digital and digitized archival materials and special collections. Working in close collaboration with Laurier Development and Alumni Relations, the incumbent will be responsible for donor outreach and stewardship, and will identify and cultivate strong relationships with potential donors to build, maintain and promote donor and alumni relations. The Head, Archives and Special Collections will work with faculty, students, staff and library colleagues to foster broad engagement with the Archives and Special Collections, to encourage increased use and hands-on experience with primary sources in support of research and teaching, and to enable the discovery and use of archival content through the provision and use of sustainable and scalable digital research tools, methods and frameworks. She/he will develop programs to promote Laurier Archives and Special Collections, will prepare archival exhibits, and provide reference and research services.

    Duties and responsibilities

    •    Provides strategic leadership and oversight for the staff and operations of the Archives and Special Collections Department, including archival and special collection development in both analogue and digital formats; organization, maintenance and preservation of collections; reference and instruction; promotion and outreach services; development of archival digitization projects; cultivation of donor relations; budget management; workflow coordination and human resources management, including student employees.
    •    Works collaboratively with the Office of General Counsel, academic departments, campus offices, and related organizations to plan and direct the transfer of University records as well as records of historical interest/value to the Archives, that includes archival record appraisals, establishing inventories and retention schedules to meet the University's legal, fiscal, and vital record keeping obligations.
    •    Represents Archives and Special Collections campus-wide and externally and serves as a primary contact with donors, academic and community users and visitors, vendors, library and archival organizations in matters associated with the operation of Laurier Archives and Special Collections.
    •    Manages budgets for archival and special collections acquisitions, grants and donations, appraisals, and archival supplies.
    •    Appraises, acquires, accessions, arranges, and describes archival fonds. Prepares and supervises the preparation of finding aids for archival fonds, maintains and updates existing finding aids.
    •    Develops policies for the appraisal, selection and de-selection of archival and special collections in both analogue and digital formats.
    •    Responsible for planning and implementing the physical and descriptive cataloguing and processing of archival and special collections according to established professional standards and practices while ensuring the long-term preservation of the collections.
    •    Develops strategies, policies, procedures, and workflows for acquiring, appraising, accessioning, describing, managing, processing, organizing, preserving, and providing access to born-digital and digitized materials.
    •    Works in close collaboration with the Head, Digital Initiatives and Digital Projects and Curation Librarian on the integration of technologies, tools, software, and media for appraising, capturing, preserving, and providing access to digital collections, both born-digital and digitized.
    •    Oversees the promotion of Laurier's analogue and digital archival collections and services, develops and fosters collaborations and partnerships with key stakeholders in the Library, at the University, as well as in the wider community on outreach events and projects to build awareness of and to enhance access to Laurier Archives and Special Collections.
    •    Establishes and maintains relevant best practices, monitors developments and trends in archival practice, including copyright related issues and matters associated with Ontario's Freedom of Information and Protection of Privacy Act.
    •    Writes grant applications to support archival projects, outreach programming, archival and special collections exhibition and events.
    •    As a member of the Library Management Group (LMG), participates in the collaborative management of the library, including strategic planning, administrative coordination that includes policy development, alignment of services and programs with strategic objectives of the Library and the University.
    •    Supports teaching by developing and conducting instruction sessions. Collaborates with faculty to integrate archival sources and research into course curricula, creates instructional materials, and delivers classroom instruction.
    •    Responsible for archival collection maintenance and participates in space planning, including planning for remote storage.
    •    Advances professional development through scholarship, publication and participation in professional organizations.


    •    ALA-accredited Master's degree in Archival or Library Studies, or equivalent.
    •    At least five years' experience as an archivist or librarian in an archival setting, with increasing levels of responsibility (e.g. managing projects, resources, staff, budgets).
    •    Experience with all aspects of archival operations, including understanding of contemporary archival practices, issues, standards, trends, donor relations, grant writing, disaster planning and management, and emerging technologies.
    •    Demonstrated knowledge of best practices, trends and issues in archives and in developing, managing and preserving born-digital and digitized content.
    •    Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
    •    Proven record of successful project management, with a demonstrated ability to initiate and advance projects to successful completion working collaboratively with a wide variety of stakeholders.
    •    Experience with metadata content, structure and preservation standards such as Dublin Core, MARC, OAIS model, XML.
    •    Experience providing reference services, with a demonstrated user-centered service philosophy and client focus.
    •    Experience planning and delivering instruction.
    •    Knowledge of technologies related to digitization, digital records and archives management, curation and preservation.
    •    Strong computer literacy, the ability to learn new technologies quickly, and excellent technical troubleshooting ability.
    •    Strong organizational skills and attention to detail.
    •    Excellent interpersonal skills and demonstrated ability to successfully lead and collaborate with diverse groups of colleagues, faculty, students, and staff.
    •    Successful experience in donor relations and building external community relationships.
    •    Excellent oral and written communication skills including successful grant writing experience.
    •    Demonstrated ability to take initiative and to develop creative ideas.
    •    Demonstrated ability to manage a varied workload and to work in a changing environment
    •    Demonstrated understanding of, and commitment to, diversity and equity, including archival decolonization and Indigenization.
    •    Evidence or promise of scholarly and/or professional activity.


    •    Work experience in an academic library.
    •    Experience using digital content management systems (e.g. Archivematica, Drupal).
    •    Experience hiring, training, and supervising employees.
    •    Demonstrated effective experience in a management or leadership position.
    •    Master's degree in a related discipline

    Application information

    Please email application package that includes cover letter, resume, along with the names and contact information of three references, in a single Word or PDF file, by March 15, 2021 to:

    Gohar Ashoughian
    University Librarian
    Wilfrid Laurier University

    If you are applying to this posting through the Wilfrid Laurier website you will be asked to upload your file directly and therefore do not need to also send your file to as noted above.

    If you are unable to apply using one file please connect with Jennifer Knechtel at who can assist you.

    Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University's Strategic Academic Plan and is one of Laurier's core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from qualified members of the equity seeking groups. Indigenous candidates who would like to learn more about equity and inclusive programming at Laurier are welcome to contact the Office of Indigenous Initiatives at Candidates from other equity seeking groups who would like to learn more about equity and inclusive programming at Laurier are welcome to contact Equity and Accessibility at

    All qualified candidates are encouraged to apply; however, as per Canadian immigration laws, Canadians and permanent residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obligated to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens. Applicants need not identify their country of origin or current citizenships, however, all applicants must include one of the following statements in their cover letter:

    Yes, I am a current citizen or permanent resident of Canada;

    No, I am not a current citizen or permanent resident of Canada

    Members of designated groups must self-identify to be considered for employment equity. Candidates may self-identify, in confidence, to: Jennifer Knechtel ( Further information on the equity policy can be found at .

    To obtain a copy of this job description in an accessible format, please contact Jennifer Knechtel (

    The Library wishes to thank all applicants for their interest. All nominations and applications shall be reviewed and considered under a set of criteria established by the Search Committee and a short list of candidates shall be interviewed. Only those applicants selected for the short list will be contacted.

    Application Webpage:
    Application Deadline:  March 15, 2021

    Job Poster: 86589542_head_archives_and_special_collections-wilfrid_laurier_university.pdf

  • 19 Jan 2021 9:56 AM | Anonymous member (Administrator)

    Information Management Specialist

    BC Pension Corporation

    Location:  Victoria, BC
    Compensation:  $65,252.73 to $74,396.51 per annum

    At BC Pension Corporation, we are committed to our people.  We are an organization with wellbeing at its core; offering an outstanding workplace experience where all employees can achieve their full potential.  Some highlights of what we offer include:

    •    Flexible work schedules (mobility work, modified work weeks, job sharing, etc.)
    •    Competitive compensation
    •    Ongoing training and professional development opportunities
    •    Comprehensive extended health and dental benefits for you and your family
    •    Defined benefit pension program
    •    Health & wellness programs - lunchtime seminars, community health activities (yoga, kayaking, etc.) and a comprehensive Employee & Family Assistance Program

    Diversity & Inclusion

    BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all.  All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  

    We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request.  If you require assistance or an accommodation due to a disability, please email us at  

    Description and Duties  

    We are currently seeking an Information Management Specialist to join our team in VICTORIA, British Columbia, Canada.

    The Information Management Specialist's main focus is to deliver a records and information management (IM) program for the corporation so that corporate information assets are managed effectively in accordance with their determined value and as required by legislation, policy, standards and procedures.

    This role will develop, analyze, interpret and apply policies, standards and processes related to IM in order to provide IM service, guidance and advice to clients. Services to clients include the development and delivery of training and awareness activities, development and implementation of record retention schedules, and IM process documentation. This position will also conduct routine privacy incident investigations as assigned by the Team Lead. Investigations include gathering information about the incident, documenting findings and making recommendations. This position also coordinates the search, identification, location, and retrieval of responsive records for access requests to corporation-held records in accordance with FOIPPA and determines if records should be released or withheld, based on review and analysis of requests.

    The ideal candidate will have experience managing information in a dynamic environment. If you are passionate about building positive relationships with clients and implementing solutions that bring business value we want to hear from you!



    •    A degree in Business Administration, Business Management, Master of Library and Information Studies or a similar field and three years of related information management (includes records management) experience.
    •    An equivalent combination of education, training and related information management (includes records management) experience may be considered.
    •    Experience supervising or coaching staff.

    The three years of experience must include:

    •    Applying and enforcing information lifecycle management principles and techniques and data retention and information schedule requirements.
    •    Managing records or information using an enterprise records and document management system (e.g. TRIM, RM8, MS SharePoint).

    A minimum of one year experience must include:

    •    Developing and delivering training materials to diverse audiences.
    •    Playing a key-role in small to medium information management projects.
    •    Conducting research and developing policies and standards.
    •    Coordinating Freedom of Information and Protection of Privacy (FOIPP) or compliance and/or regulatory requests.


    •    Certified Records Manager or Enterprise Content Management Master or Certified Information Professional are considered as assets.

    Application Requirements:

    Cover letter:
    A cover letter is required. Applications submitted without a cover letter will not be considered.

    A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that related to the job requirements as listed above.

    Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Ensure your questionnaire responses are complete as your résumé may not be used for initial shortlisting purposes.

    May be required.

    Applications will be accepted until 11:59pm PST on February 1, 2021.  Late applications will not be considered.

    Important details

    If you are unable to access the links, please contact us by email at

    An eligibility list may be established.  Lesser qualified applicants may be appointed at a lower level.

    Please apply through our career website:

    Contact: Human Resources


    Job Poster

  • 19 Jan 2021 9:17 AM | Anonymous member (Administrator)


    St. Paul's High School

    Location:  Winnipeg, Manitoba

    Compensation: To Commensurate with Experience, Full-time term position

    Central to the mission of St. Paul's High School is the preparation of young men for post-secondary studies and subsequent leadership in the community. As a Jesuit, Catholic school our curriculum has been developed in a way that stimulates our students' imagination and desire to learn, encourages them to make positive and meaningful decisions, and provides the groundwork that promotes lifelong learning.

    Through the commitment and efforts of all members of the learning community -students, parents, teachers, alumni, friends, and board members - our students develop into competent, conscientious, and compassionate men for others.

    Description and Duties

    • Answering internal and external research requests
    • Managing the archive's basic duties (does not include accessioning)
    • Developing an online and onsite display to celebrate the 90th Anniversary of St. Paul's Football (September 2021)
    • Multi-media digitization project (slide negatives, photographs, scrapbooks, programs, and posters)
    • Online access research project
    • Assisting with Alumni eNews planning and content development
    • Assisting with Crusader Magazine planning and content development
    • General support for Advancement, Alumni, Admissions, and Communications departments
    • Other duties as assigned


    • Post-secondary education in Archives or Museum Studies (preference will be given to those who have archival training and/or vocational experience within an archive)
    • Ability to work as part of a team and independently
    • Excellent verbal and written communication skills
    • Excellent organizational skills and attention to detail
    • Experience with exhibition development is an asset
    • Experience working with digitization technology and programs
    • Knowledge of the care, handling, and management of archival records and artifacts
    • Proficiency with Microsoft Office suite
    • Strong research skills

    As the St. Paul's High School Archivist, you'll be more than a purveyor of history, you'll be the link that connects all to the school. As archivist, you will work to preserve the history of St. Paul's High School through the management of the school's archive and provide research and support to all school departments. This second role is primarily dedicated to creative and research-based work with the Advancement, Alumni, Admissions, and Communications departments in order to engage with the St. Paul's community. 

    How to Apply

    To apply, please e-mail your resume to Ms. Darla Hooker, Director of Advancement and Alumni Relations at or call 204-831-2325. Only those selected for an interview will be contacted. Subject Line: Last Name, First Name - Association of Canadian Archivists.

    Application Website:

    Deadline:  February 28, 2021

    Job Poster

  • 12 Jan 2021 9:27 AM | Anonymous member (Administrator)

    Librarian & Archivist

    Vancouver Maritime Museum

    Location: Vancouver, British Columbia

    Compensation: CUPE 15 at Pay Grade 23 with a starting hourly rate of $26.90. Starting rate maybe higher depending on experience.

    The Vancouver Maritime Museum is one of the major maritime museums on the west coast of North America, recognized internationally as a world-class leader in preserving the maritime history of Vancouver, BC and the Canadian Arctic. The historical site of the St. Roch, the museum's permanent exhibits and its many temporary exhibits attract thousands of visitors from all over the world every year.

    The museum also offers an extensive range of school and community programs. The museum is the home of the Leonard G. McCann Archive and the W.B. & M.H. Chung Library. To date, our archival collection includes 60 meters of processed fonds and collections related to vessels, shipping companies and maritime personalities. The Library holds over 12,000 books and published manuscripts dating 1678-present; and 510 bound and unbound periodicals.

    Nature and Scope of Work

    The work of the Librarian and Archivist is of considerable complexity involving responsibility for library and archival material in the museum. Work involves acquiring, appraising, cataloguing, accessioning, conservation and reference duties, control of the collection, and the performance of related duties. The Librarian and Archivist is also required to provides sometimes detailed information to the public on historical matters and assists researchers by answering their inquiries and advising them about relevant
    holdings. Within approved library and archival policy and working with the collection committee, considerable independent judgment is required in assessing the historical and administrative value of material and in determining its proper classification, in arranging for new acquisitions, and in determining levels of access to records.

    Examples of Work Include:

    • Carries out classification, cataloguing, accessioning, and conservation duties related to the acquisition and preparation of materials for use in the library and archives collection according to the Library of Congress cataloguing system.
      Initiates and negotiates the donation of archival and library material; appraises materials for their historical and administrative value for recommendation to the collection committee.
    • Determines the degree of public access which material will have based on the confidentiality or sensitivity of the information and the provisions of current legislation.
    • Performs reference and research duties and provides sometimes detailed information and advice to staff, members and library and archive patrons in person, by telephone, email and other means of communication, as appropriate.
    • Researches, writes, edits and publishes promotional and educational materials related to field including print and on-line articles.
    • Develops and maintains databases and web pages for the library and archives within the framework of established standards.
    • Provides direction to para-professional staff and practicum students as required and participates in the work of museum committees.
    • Maintains statistical records of library and archive services rendered; prepares reports as required.
    • Performs related work as required.

    Required Knowledge, Abilities and Skills:

    • Considerable knowledge of maritime, natural and/or human history particularly as it relates to the Lower Mainland of British Columbia.
    • Considerable knowledge of the methods and practices of modern library and/or archival operations, principles, techniques and procedures.
    • Considerable knowledge of the established standards for acquisition, accessioning, and conservation of library and archival materials.
    • Ability to perform cataloguing, classification, accession and reference duties in a small specialized technical library and archives.
    • Ability to acquire new books and other materials for a small research library and archives.
    • Ability to appraise documents and other materials and to determine their historical significance and suitability for the museum's library and archives.
    • Ability to perform miscellaneous administrative tasks.
    • Ability to supervise and direct the work of para-professional staff and practicum students.
    • Ability to establish and maintain effective working relationships with a wide variety of internal and external contacts.

    Desirable Qualifications and Experience:

    Graduation from a recognized university plus a degree in librarianship or archival studies from an accredited school, plus considerable related experience, or an equivalent combination of training and experience.

    Start date:  January 2021 if possible.  Latest early February 2021.

    How to Apply: 

    Please send your resume with cover letter to Only shortlisted candidates will be contacted for interviews.

Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500


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