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  • 29 Jun 2021 2:31 PM | Anonymous member (Administrator)

    Audio Visual Archivist - Contract position,

    Ontario Jewish Archives, Blankenstein Family Heritage Centre

    Location:    Toronto
    Compensation:   $25/hr

    The Ontario Jewish Archives, Blankenstein Family Heritage Centre seeks a motivated audiovisual archivist for a 20-month contract beginning July 2021. The successful applicant will be responsible for inspecting, appraising, preparing, reviewing and describing the OJA's 1/4" open-reel audio holdings numbering approximately 425 tapes. These recordings date from the 1950s-1970s and document individual interviews, institutional activities, and communal events.

    Work will be performed both remotely and on-site and will take into account all current COVID-19 safety restrictions/considerations.

    Description and Duties    

    Working alongside the OJA team, the Audiovisual Archivist will be responsible for:

    •    Reviewing and compiling existing documentation
    •    Inspecting and stabilizing reels for review and previewing unknown/unconfirmed content
    •    Appraising and selecting final reels for digitization
    •    Preparing reels for digitization by vendor, performing quality control checks and reviewing content
    •    Completing and updating RAD compliant descriptions to the file and item-level
    •    Ingesting digitized files into OJA's digital repository, Preservica
    •    Rehousing open reels

    Other responsibilities (Archival, Administrative and Outreach)

    •    Supports the OJA archivists with various administrative tasks related to the project as needed
    •    Assists with promotion of the project and digitized assets


    •    Master of Information with a focus on Archives and Records Management or equivalent
    •    Experience working in an archival institution and processing collections
    •    Exposure to audiovisual materials, specifically open-reel audiotape

    Job Knowledge Base Requirements

    •    Sufficient understanding of archival principles and theory required to carry out the description of archival records according to recognized standards by the Canadian archival community
    •    Knowledge of conservation/preservation, handling, manipulation methods and practices for audiovisual materials
    •    Knowledge of the history of the Jewish community in Canada, and in particular, the Ontario Jewish community an asset

    Required Skills

    •    Excellent communication skills-verbal, written, and oral
    •    Good technical understanding
    •    Ability to think strategically and execute tactically
    •    Excellent organizational skills
    •    Strong interpersonal skills
    •    Computer Skills: Word, Excel, and InMagic.

    Language Requirements: English is imperative. Hebrew and Yiddish are considered an asset

    Classification: Contract position (approx. 20 months). Full-time (34 hours/week) @ $25/hour. New graduates are encouraged to apply.

    ** Our workplace is located near Bathurst & Sheppard, however, due to COVID-19 constraints all employees are working remotely (on a temporary basis).

    How to Apply    

    Qualified applicants are invited to submit a cover letter and resume quoting REF# AVA-OJA-542 no later than Friday, July 2 to:

    Only those applicants invited for interview will be contacted. UJA Federation is an equal opportunity employer. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

    UJA Federation is committed to providing an accessible employment environment. We are committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and aim to ensure that dignity, integration, and equality of opportunity are embedded in all aspects of our corporate culture. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.

    Application Webpage (URL):

    Application Deadline:    Friday, July 2, 2021


  • 23 Jun 2021 10:30 AM | Deleted user

    Media Librarian / Médiathécaire


    Location: Ottawa

    Compensation: 49,577$-69,238$

    About the Organization

    The Canadian Broadcasting Corporation, as the national public broadcaster, should provide radio and television services incorporating a wide range of programming that informs, enlightens and entertains.

    La Société Radio-Canada, à titre de radiodiffuseur public national, devrait offrir des services de radio et de télévision qui comportent une très large programmation qui renseigne, éclaire et divertit.

    Description and Duties

    Your Role

    Canadians know CBC/Radio-Canada for its programming and its presence, but there’s much more happening behind the scenes. Whether your field of expertise is finance, HR, communications or IT, you are the highly skilled professional that makes our business run smoothly.

    You will provide library and information services to program and administrative clients. Work is governed by CBC/Radio-Canada programming and journalistic policies as well as various agreements governing the possible use of these materials. There is little latitude for independent action, but some opportunity for initiative and judgment. Advice and guidance are available. Work may involve the coordination of the activities of others.

    Key tasks

    • Select and archive regional/national programming for English/French TV and Radio as well as production material
    • Catalogue the content of programs and/or production material
    • Provide audiovisual archives or content information on demand
    • Assist production personnel and others in the selection/retrieval of material and the use of library resources
    • Physically and digitally manage the audiovisual archives, including cleanup

    Votre mandat

    Les Canadiens connaissent CBC/Radio-Canada pour sa programmation et sa présence. Mais il y a tout un monde en arrière! Que votre champ d’expertise soit les finances, les ressources humaines, les communications ou les technologies de l’information, ce sont des professionnels chevronnés comme vous qui assurent la bonne marche de nos activités.

    Le titulaire de ce poste est appelé à fournir des services de médiathèque et d’information à des clients des secteurs de la programmation et de l’administration. Le travail est régi par les politiques de CBC/Radio-Canada sur la programmation et le journalisme, ainsi que par diverses ententes sur l’utilisation possible de ces documents. Le titulaire a peu de marge de manoeuvre pour agir en autonomie, mais il peut prendre des initiatives et faire preuve de jugement. Le titulaire peut demander des conseils. Le travail peut exiger de coordonner les activités d’autres employés.

    Tâches principales

    • Sélectionner et archiver la programmation régionale/nationale de la radio et de la télévision française/anglaise ainsi que le matériel de production;
    • Cataloguer les contenus des émissions ou du matériel de production;
    • Fournir sur demande les archives audiovisuelles ou des renseignements sur les contenus;
    • Aider le personnel de production et d’autres personnes à choisir et repérer les documents et à utiliser les ressources de la médiathèque;
    • Assurer la gestion physique et numérique des archives audiovisuelles dont l'élagage.


    • University degree in information science, or the equivalent
    • Two years’ comparable and relevant experience
    • Knowledge of and interest in the media industry
    • Knowledge of or experience cataloguing file-based digital collections
    • Knowledge of CBC/Radio-Canada programming, particularly French Services regional programming
    • Ability to learn CBC/Radio-Canada internal systems
    • Understanding of preservation and handling of file-based media
    • Understanding of CBC/Radio-Canada file-based production workflows, systems and tools
    • Excellent written and verbal communication skills in English and French
    • Strong organizational skills
    • Proven ability to work without supervision
    • Strong interpersonal skills working in a team environment
    • Independent and self-driven worker
    • Ability and willingness to work overtime, evenings, early mornings, weekends and/or holidays when required

    • Diplôme universitaire en Sciences de l'information ou l’équivalent;
    • Deux années d’expérience comparable et pertinente;
    • Connaissance et intérêt pour l'univers des médias ;
    • Connaissance ou expérience du catalogage de collections numériques en mode fichier;
    • Connaissance de la programmation de CBC/Radio-Canada, notamment la programmation régionale en français ;
    • Aptitude à apprendre les systèmes internes utilisés à CBC/Radio-Canada;
    • Compréhension de la conservation et du traitement des médias en mode fichier;
    • Compréhension des flux de production en mode fichier, des systèmes et des outils de CBC/Radio-Canada;
    • Excellentes aptitudes pour les communications orales et écrites en anglais et en français
    • Excellent sens de l'organisation;
    • Capacité confirmée de travailler sans supervision;
    • Fortes aptitudes pour les relations interpersonnelles au sein d’une équipe;
    • Autonomie et motivation;
    • Capacité et disposition à faire des heures supplémentaires, à travailler le soir, tôt le matin, le week-end et les jours fériés au besoin.

    How to Apply

    In English :

    In French :

    Application Webpage (URL): ---

    Application Deadline: 2021-07-02

  • 23 Jun 2021 10:26 AM | Deleted user

    Archives Assistant (YCW Position)

    Archives and Special Collections, University of Ottawa

    Location: Ottawa/remote

    Compensation: $29.12/hour

    The Archives and Special Collections acquires, preserves, and provides access to archival documents in all media formats that support teaching and research at the University of Ottawa.

    Description and Duties

    Working with the digital archivist, the student will digitize unique and rare holdings of the University of Ottawa's Archives and Special Collections, including analog tapes and other at-risk materials, describe records and complete accurate data entry. The student will create an inventory of periodicals that will be added to the libguide on the library’s website. They will also participate in promoting our collections by preparing schedules and content for social media and other outreach platforms.

    Some tasks or most tasks, depending on the situation in the fall, might be completed remotely. The student needs to ensure they have access to the necessary equipment.


    • Student in Information sciences, Information and Library Technologies or related program or field;
    • Knowledge of computers and software, in particular Microsoft Word, Microsoft Excel;
    • Bilingual French/English;
    • Detail-oriented, analytical thinking, problem-solving abilities;
    • Capable of working in a team as well as in autonomy.

    Additional Information


    A student may be eligible for employment if they:

    • are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
    • are legally entitled to work in Canada;
    • are between 16 and 30 years of age at the start of employment;
    • are willing to commit to the full duration of the work assignment;
    • will not have another full-time job (over 30 hours a week) during the Young Canada Works (YCW) work assignment;
    • have been a full-time high school, college, CEGEP, or university student (as defined by their educational institution) in the semester preceding the YCW work assignment; and
    • intend to return to full-time studies in the semester following the YCW work assignment.

    More information on eligibility:

    How to Apply

    The University of Ottawa is committed to ensuring equity, diversity, and inclusion in the scholarly and leadership environments of our students, staff, and faculty. Accordingly, we strongly encourage applications from Indigenous persons, visible minority members (racialized persons), persons with disabilities, women, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse, and inclusive communities.

    Send a resume and cover letter to

    Application Deadline: July 5th, 2021

  • 17 Jun 2021 5:17 PM | Deleted user

    Digital Preservation Assistant

    Canadian Museum of Immigration at Pier 21

    Location: Halifax, Nova Scotia

    Compensation: $ 40,554 - 49,567 per annum

    Pier 21 is a National Historic Site which was the gateway to Canada for one million immigrants between 1928 and 1971. It also served as the departure point for 368,000 Canadian Military personnel during the Second World War. Today, Pier 21 hosts the Canadian Museum of Immigration at Pier 21—Atlantic Canada’s only national museum.

    The purpose of the Canadian Museum of Immigration at Pier 21 is to explore the theme of immigration to Canada in order to enhance public understanding of the experiences of immigrants as they arrived in Canada, of the vital role immigration has played in the building of Canada and of the contributions of immigrants to Canada’s culture, economy and way of life.

    Description and Duties

    Purpose of Position

    Reporting to the Collections Manager, the Digital Preservation Assistant will support the Museum’s migration to a new Digital Preservation System. The position will be responsible for preparing data, metadata, and digital media for long-term preservation and ensuring that it is organized and correct.

    Principal Accountabilities

    Key Tasks:

    • Prepare and organize data, metadata, and digital media for ingest into the Digital Preservation System
    • Review, edit, update, and verify data and metadata in the Digital Preservation System
    • Compare data with existing inventory files and Collection Management System (database)
    • Enter information into the Collection Management System
    • Rename media as required and maintain naming standards
    • Resize image, audio, and video files as required
    • Perform searches and create reports as required
    • Complete records management duties such as updating Excel documents and digital and physical files
    • Maintain log of activities and completed work and submit monthly status reports
    • Coordinate with other key team members in order to complete the assigned tasks
    • Report risks or errors to the Collection Manager
    • Other tasks as assigned


    Education, Knowledge & Experience

    • Fluency in English; French considered an asset
    • Bachelor’s degree or diploma in Library Studies, Archival Studies, or equivalent experience
    • One year mandatory and three years preferred experience and demonstrated success working directly with digital assets
    • Minimum one year experience working with digital or archival collections
    • Familiarity with digital preservation practices
    • Demonstrated understanding of museum standards and practices
    • Familiarity with Chenhall Nomenclature, DublinCore Metadata, and PRONOM considered an asset
    • Strong attention to detail and excellent organizational skills
    • Enthusiastic about creating order from disorder
    • Accuracy in recording information and reviewing records for errors/missing information
    • Effective written and verbal communication
    • Equally adept at taking direction, working independently, and in a team-oriented environment
    • Ability to plan, organize, prioritize and meet deadlines
    • Familiarity with Microsoft Office software

    Additional Information

    Working Conditions & Physical Demands

    • Work will be conducted in an office environment and require long periods working at a computer

    How to Apply

    If you are interested in this opportunity, please send a resume and a cover letter to Tanya Bouchard, Vice-President, Exhibitions, Research, Collections by email at

    All candidates must submit a cover letter and resume outlining how their experience and training meet the requirements listed above.

    The Canadian Museum of Immigration at Pier 21 is committed to having a skilled, diversified workforce reflective of Canadian Society. Applications are invited from all qualified candidates, including Indigenous, women, people of any sexual orientation, gender identity or gender expression, visible minorities, racialized people, and people with disabilities.

    The Museum is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.

    We thank all applicants for their interest. However, only those selected for an interview will be contacted.

    Application Webpage (URL):

    Application Deadline: Competition closes at noon (ADT) on Thursday, July 08, 2021.

  • 15 Jun 2021 4:38 PM | Deleted user

    Archival Technician (YCW Position)

    Oseredok Ukrainian Cultural and Educational Centre

    Location: Winnipeg, Manitoba

    Compensation: $14.00 per hour

    About the Organization

    Oseredok Ukrainian Cultural and Educational Centre is a public heritage institution with a mandate to preserve and share Ukrainian heritage in Canada. It collects, cares for, documents and interprets material related to the intellectual and cultural life of the Ukrainian community. These include, among other, objects of material culture, folk art, fine art, ethnology, and community history. The Centre shares its collections with the public through a public program of exhibitions, guided tours and affiliated activities, workshops, courses, public lectures and special events. It also provides access to its holdings for researchers and provides reference services to the public.

    Oseredok is committed to equity in all its policies, practices and procedures. We welcome applications from all qualified individuals who apply for this position.

    Description and Duties

    Reporting directly to the Curator of Collections and Exhibitions and the Project Mentor, the Archival Technicians will work to complete the Ukrainian Women’s Organization of Canada (UWOC) Winnipeg Branch Collection Project. Over thirteen weeks (June 28th – September 3rd 2021, full-time, September-October, 2021 part-time in accordance with the successful applicant’s schedule) two Archival Technicians will work to process the various archival fonds that make up the UWOC Winnipeg Branch Collection. This project aims to enhance access to local community history and the bring attention to the contributions made by women to Ukrainian-Canadian community. This position is an opportunity for a current student to work with a community archive and complete a special project. At the end of this project, the Archival Technicians will present a public lecture on the UWOC Winnipeg Branch Collection Project as part of Oseredok's public programming schedule.

    Primary Responsibilities and Duties:

    • Process a series of small fonds (collections) at the series and folder level,
    • Create Finding Aids and CVS Compliant Spreadsheets,
    • Physically manage and sort archival materials (e.g. paper, photographs),
    • Accurately describe materials and uphold standards for of the Rules of Archival Description,
    • Research additional information to supplement the fonds’ Finding Aids and Spreadsheets,
    • Work towards a final Public Presentation for Oseredok’s Public Programming about Oseredok’s archival collection and work of the internship,
    • Report to supervisors about the progress of the project, and,
    • Maintain organized and presentable work spaces.


    Knowledge, Skills, and Abilities:

    • Strong communication skills.
    • Knowledge of English and Ukrainian languages is desired.
    • Ability to work independently and in a team environment with staff, volunteers and the general public.
    • Ability to train staff and volunteers to assist when required.
    • Ability to lead and supervise interns, staff and volunteers working on projects.
    • Cultural awareness and sensitivity.
    • Skilled in standard computer application programs such as Word, Excel, PowerPoint, internet applications and familiar with standard office equipment such as photocopiers, phones, etc.
    • Possess a strong attention to detail.
    • Possess the ability to follow direction and to adjust to changing procedures.


    • Currently attending or returning to post-secondary education in applicable areas such as history, archival studies, and/or library sciences. Other disciplines will be considered.
    • Have strong inter-personal communication skills in English; English and Ukrainian preferred.
    • Can prioritize workloads.

    This position is funded through Young Canada Works. As such, applicants must meet the program's eligibility requirements before they are offered an interview.

    A student may be eligible for employment if they:

    • Are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
    • Are legally entitled to work in Canada;
    • Are between 16 and 30 years of age at the start of employment;
    • Are willing to commit to the full duration of the work assignment;
    • Will not have another full-time job (over 30 hours a week) during the Young Canada Works (YCW) work assignment;
    • Have been a full-time high school, college, CEGEP or university student (as defined by their educational institution) in the semester preceding the YCW work assignment; and
    • Intend to return to full-time studies in the semester following the YCW work assignment.

    Note: Priority will be given to students who have not previously participated in the YCWHO employment program.

    Additional Information

    Job Type: Full-time (5 days per week) June 28th-September 3rd, part-time, September 7th to October (in accordance with successful applicant’s schedule)

    How to Apply

    To apply: Email a cover letter, resume and letter of reference to

    Application Webpage (URL):

    Application Deadline: June 20th, 2021

  • 15 Jun 2021 4:35 PM | Deleted user


    Canadian Yearly Meeting of the Religious Society of Friends (Quakers)

    Location: Pickering College Newmarket, Ontario

    Compensation: $35,000 - $45,000

    Canadian Yearly Meeting (CYM) is the national religious body of Canadian Quakers, providing programming, resources and services for 37 local Quaker communities and 5 regional gatherings across Canada. The CYM Archives consists of the Arthur G. Dorland Reference Library and vault hold Canadian Quaker contemporary and historical documents and artifacts dating back to the late 18th century. The CYM Archives is reopening after a one-and-a-half-year closure.

    Description and Duties

    The Archivist will work with the Canadian Yearly Meeting Archives Committee to reopen and manage the CYM Archives. Performing the majority of responsibilities on-site at Pickering College, Newmarket, Ontario, the Archivist will work closely with volunteers to receive, process, preserve and provide access to the records and holdings. The Archivist will perform financial administration, support the development of the annual Archives budget, and assist Archives Committee with assessing and planning for the future of the CYM Archives. A job description is available upon request.


    • Master’s degree in Archives or Records Management or currently registered in an accredited program.


    • Minimum of one year of experience working in an archives and/or library environment.
    • Experience with day-to-day financial management including budget development.

    Additional Information

    Personal Suitability:

    • Strong interpersonal skills, detail-oriented; organized, adaptive, flexible, excellent oral communication; excellent written communication; dependable; ability to work well with volunteers; able to work well with and without supervision.

    This is a full-time 35 hour per week position on-site at Pickering College in Newmarket, ON.

    Job Requirements

    • Good knowledge of ISO meta-data standards
    • Ability to evaluate web-based archives software
    • Requires lifting, carrying, pushing and pulling boxes up to 20kg and oversized materials, occasionally by stairs.
    • Compliance with all relevant Pickering College and CYM policies, including obtaining a vulnerable persons criminal record check before commencement of position.
    • Travel to and from Pickering College will be at the employee’s expense.

    Relocation: This position is not eligible for paid relocation.

    CYM is committed to diversity and equity in employment. All qualified applicants are encouraged to apply.

    This posting is to fill one (1) full-time position for a one-year term, with possibility of an extension as a full or part time position, pending funding availability.

    How to Apply

    Interested applicants are encouraged to submit a complete application to, which should include a:

    • 1-2 page cover letter speaking to applicant’s background, interest in archival work, and main considerations and issues facing archives in the 21st century;
    • Current resume or curriculum vitae;
    • Photocopy of post-secondary transcripts.

    Applications will be accepted until Sunday June 30 at 11:59pm Pacific Standard Time.

  • 10 Jun 2021 2:45 PM | Deleted user


    BC Public Service - Ministry of Citizens’ Services

    Location: Victoria BC

    Compensation: $66,557.72 - $75,884.38 annually

    The BC Public Service is comprised of over 31,000 employees in more than 200 different job types working across 280 communities within the province to deliver services to more than four million British Columbians every day. The BC Public Service offers a range of careers and the opportunity to engage in rewarding, innovative work driven by purpose and responsibility to the citizens of British Columbia.

    Description and Duties

    The Corporate Information and Records Management Office (CIRMO), within the Ministry of Citizens’ Services, provides information management oversight and guidance to all ministries and applicable broader public sector agencies. It is committed to ensuring that strong information management policies and practices are in place, and that all public service employees understand their responsibilities.

    The Government Records Service (GRS) is the lead branch in CIRMO respecting the life-cycle management of information. GRS is a leader in delivering on government’s commitment to transform its information management in the digital age through the implementation of the Information Management Act.

    Archivists work in a team environment to:

    • Develop integrated records classification and scheduling systems for client ministries.
    • Appraise government information to determine which records will ultimately be destroyed and which will be selectively or fully retained as archives.
    • Review and select specific sets of records for transfer to the government archives.
    • Develop, revise, and advise on government-wide information management, policy, standards, and guides, and other communications tools.
    • Provide information management and information governance advice to stakeholders and clients; and performs special projects and other duties on behalf of the GRS Leadership Team; and,
    • Contribute to the ingest, preservation and public accessibility of information in government’s digital archives.

    The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

    The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

    The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: or by phone: 778-698-1336.


    Qualifications for this role include:

    • Master’s degree in Archival Studies or a related degree or an equivalent combination of related education/training and experience may be considered.
    • 1 years’ experience in archival appraisal for selection.
    • Experience working with and providing advice to staff and clients.

    For more information and to apply online by June 29, 2021, please go to:

    How to Apply

    For more information and to apply online by June 29, 2021, please go to:

    Application Deadline: June 29, 2021 - 11pmPST

  • 10 Jun 2021 2:42 PM | Deleted user

    Associate Archivist

    BMO Financial Group

    Location: Montreal, Quebec

    Compensation: To be discussed

    About the Organization

    Serving customers for 200 years and counting, BMO is a highly diversified financial services provider – the 8th largest bank, by assets, in North America. With total assets of $728 billion as of October 31, 2018, and a team of diverse and highly engaged employees, BMO provides a broad range of personal and commercial banking, wealth management and investment banking products and services to more than 12 million customers and conducts business through three operating groups: Personal and Commercial Banking, BMO Wealth Management and BMO Capital Markets.

    The Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group (Bank of Montreal, BMO Harris Bank & BMO Nesbitt Burns).

    The Associate Archivist has responsibilities for the selection, acquisition, organization, housing, description, care and preservation of the permanent records and historical artifacts for the BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

    The Corporate Archives is the designated repository for corporate historical & permanent records of BMO Financial Group. The Corporate Archives is a multi million dollar collection of over 21,000 priceless items i.e. original Bank charter, 1st Ledger of BMO etc. The Corporate Archives provides BMO Business Units and external parties with information relating to the history of the BMO Financial Group.

    Description and Duties


    • Accessioning and cataloging historical and born digital collections:
    • Helping to facilitate the transfer of records and artefacts to the department
    • Performing basic preservation activities to safeguard the material
    • Cataloging all records and artefacts using inhouse standards
    • Digitizing collections for accessibility
    • Managing access and copyright information for records
    • Assist in responding to research requests:
    • Perform research activities collection using the database to respond to internal and external research requests
    • Responsible to work with BMO’s Communication Group with special needs or requests (speech writing, visual presentation, articles in @work…) to ensure facts are accurate and provide visual aids.
    • Digitize applicable records/images to respond to request
    • Assist in special heritage projects including but not limited to:
    • Assist with the implementation of Digital Records Management
    • Help facilitate heritage displays across Bank’s global real estate
    • Help facilitate the transfer of collections across sites
    • Assist with special projects relating to the promotion of the heritage and Archives.
    • Promote the history of BMO Financial Group:
    • Provide heritage tours in English and French
    • Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year




    • Master’s Degree in Archival Sciences or Library & Information Sciences or equivalent work with 2+ years of experience
    • Training in archival management and techniques of preservation
    • Knowledge of emerging trends in archival processing, access & management
    • Knowledge of trends in digital archival management
    • Knowledge of specialized Archival software, hardware and desktop software including Word, Excel, PowerPoint
    • Bilingual in French & English


    • Strong communication, inter-personal and influence skills
    • Strong organizational/time management skills
    • Experience with identification & management of confidential and other sensitive documents
    • Excellent relationship skills
    • Project management skills
    • Archival skills in preservation & handling of delicate materials to industry standards.

    Additional Information

    We’re here to help

    At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

    As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

    How to Apply: BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

    Application Webpage (URL): Please apply online at

    Application Deadline: Position open until filled.

  • 10 Jun 2021 2:32 PM | Deleted user

    Collections Manager

    Canadian Museum of Immigration at Pier 21

    Location: Halifax

    Compensation: 61,958 to 78,858 per annum

    pier 21 is a National Historic Site which was the gateway to Canada for one million immigrants between 1928 and 1971. It also served as the departure point for 368,000 Canadian Military personnel during the Second World War. Today, Pier 21 hosts the Canadian Museum of Immigration at Pier 21—Atlantic Canada’s only national museum. The Museums Act establishes the Mandate of the Canadian Museum of Immigration at Pier 21: The purpose of the Canadian Museum of Immigration at Pier 21 is to explore the theme of immigration to Canada in order to enhance public understanding of the experiences of immigrants as they arrived in Canada, of the vital role immigration has played in the building of Canada and of the contributions of immigrants to Canada’s culture, economy and way of life.

    Description and Duties

    The Museum collects both digital and physical assets, but prioritizes the acquisition of born digital files and digitized copies of materials. Over 90% of the Museum’s collection is born digital. As of March 31 2021, the collection counted the following number of assets: 1,344 oral history interviews, 15,941 digital images and documents consisting of 68,589 digital files, 3,104 written stories, 57 linear feet of archival material, and 1,699 artifacts.

    Purpose of Position

    The Collections Manager is a member of the Exhibitions, Research and Collections management team. The position is responsible for the overall care, documentation, management, preservation, conservation and accessibility of the Museum's digital and physical collections; development and implementation of the Museum's collection policies and procedures; management of outgoing and incoming loans; licensing of collection assets; preparation and monitoring of the collection department’s budget; providing leadership to Collection department staff and volunteers, overseeing the work of service providers; and nurturing new and existing donor and partner relationships.

    Principal Accountabilities

    Collection Management

    • Responsible for developing and implementing collection policies and procedures, including collection disaster planning;
    • Evaluates current practices, stays current with professional standards, and ensures long-term sustainability of the collection;
    • Responsible for managing all aspects related to acquisitions and ensures that legal requirements are met. Works closely with the Research team and/or Curator for the assessment of potential collection acquisitions;
    • Member of the Collections Committee and responsible for the coordination of its activities;
    • Works in close cooperation with key members of the Collections Committee to establish collection areas for development;
    • Responsible for the accurate documentation and records management of the collection and related materials, including accessioning, cataloguing, managing restrictions, inventorying and tracking;

    Preservation & Access

    • Responsible for all aspects relating to care, handling, preservation and conservation, including environmental monitoring and security of the collection, and artifacts under the Museum's stewardship;
    • Responsible for collection accessibility, managing collection access and use requests, including copyright and licensing. Works in liaison with the Oral Historian for access and use pertaining to oral histories;
    • Ensures compliance with Canadian legislation and international privacy regulations as they relate to the Museum’s collection;
    • Responsible for relevant technologies and processes relating to collection database management;
    • Responsible for managing post production needs for collection assets, and when needed, for external moving images for exhibition use;
    • Works closely with the Information Technology Manager and Digital Platforms Manager to determine best options for digital preservation and collection accessibility, as well as systems integration;
    • Works closely with key Museum team members to identify innovative ways of increasing accessibility to, and engagement with the Museum’s collection;
    • Responsible for facilitating incoming and outgoing object and artifact loans and preparing all associated paperwork including facility reports;
    • Nurtures existing donor and partner relationships, and networks to expand existing partners and contact lists pertaining to the Collection department;
    • Where needed, provides support for the licensing of external materials for use in exhibitions;


    • Prepares and monitors the Collection department’s annual budget, goals and associated reports;
    • Manages, provides leadership and guidance to Collection department staff, volunteers and interns. Oversees the work of service providers;
    • Participates in appropriate committee activities and meetings as required;
    • Reports risk issues to the Vice-President, Exhibitions, Research, Collections;
    • Other tasks as assigned by the Vice-President, Exhibitions, Research, Collections.


    Education, Knowledge & Experience

    Skills and Qualifications –Required

    • Masters degree in Archival Studies, Library & Information Science, Museum Studies or equivalent;
    • Minimum 5 years of experience in collections management in a museum, archive or other public institution setting;
    • Minimum 5 years of experience working with digital collections;
    • Extensive knowledge of professional museum principles, practices and procedures, with specialization in collections management, care, preservation and conservation;
    • Demonstrated experience working with collections records management software;
    • In-depth knowledge of digital preservation systems, services and repository interfaces;
    • Knowledge of commonly used controlled vocabularies; specifically Dublin Core and Chenhall Nomenclature;
    • Knowledge of copyright, intellectual property and privacy legislation and their application in a museum collection setting;
    • Minimum 3 years of experience providing leadership to junior staff and volunteers;
    • Ability to engage with content that encompasses diverse cultures, identities, and experiences.”
    • Ability to engage with collection records that encompass difficult or challenging content, and manage content restrictions.

    Skills and Knowledge –Desired

    • Ability to work in both official languages, French and English, both spoken and written;
    • Experience working with mixed collections (digital media, archival, artifacts);
    • Experience with oral histories (e.g., programs and/or collections management)
    • Experience managing external suppliers and contractors, and ensuring on time and on budget deliverables;
    • Experience coordinating and executing collections related projects of varying terms with internal and external partners;
    • Knowledge of linked open data; the semantic web and W3C publishing standards;
    • Familiarity with Canadian immigration patterns and history.


    • Skilled in organizing resources and establishing priorities
    • Strong organizational skills and extremely high attention to detail
    • Excellent writing and sound communication skills
    • Integrity and focus on producing a high quality and credible outcome
    • Strong analytical skills
    • Commitment to diversity and inclusion
    • Ability to provide high levels of service to both internal and external customers
    • Ability to work both independently and in a team environment

    Additional Information

    Working Conditions & Physical Demands

    • Combination of work in an office environment, onsite in exhibition and collection spaces;
    • Requires lifting and moving objects up to 23 kg. Must be able to safely climb inclines, negotiate uneven surfaces, stairs and ladders;
    • May require long periods at a desk, reading of lengthy documents, and time in front of a computer.

    Relocation cost is covered up to $1200

    The Canadian Museum of Immigration at Pier 21 is committed to having a skilled, diversified workforce reflective of Canadian Society. Applications are invited from all qualified candidates, including Indigenous, women, people of any sexual orientation, gender identity or gender expression, visible minorities, racialized people, and people with disabilities.

    The Museum is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.

    How to Apply

    If you are interested in this opportunity, please send a resume and a cover letter to Tanya Bouchard, Vice-President, Exhibitions, Research, Collections at

    Application Deadline: Sunday, July 4, 2021

    We thank all applicants for their interest. However, only those selected for an interview will be contacted.

    Application Webpage (URL):

  • 8 Jun 2021 6:22 AM | Deleted user

    Records and Information Specialist

    City of Nanaimo

    Location: Nanaimo, BC

    Compensation: $37.60 - $39.58

    The City of Nanaimo is a rapidly growing community with a population of approximately 100,000. Nestled between the mountains and the ocean, on the east coast of Vancouver Island, we are centrally located, about 1½ hours from Victoria and 2 hours from Vancouver by ferry. With a university and well-developed parks, recreational, cultural and social amenities, Nanaimo is truly an extraordinary place to live

    Description and Duties

    The City of Nanaimo is seeking a permanent full-time Records and Information Specialist. Under the general direction of the Director of Legislative Services and reporting to the Records Information & Privacy Coordinator, the Records and Information Specialist is responsible for coordinating and supporting the migration of the City’s corporate records into an Electronic Document Records Management System (EDRMS), and providing advice and guidance to all City departments to support their continued participation in the records management program. This position also assists with the election process.


    Applicants must have certification in records and information management or relevant education related to library and information technology or archival studies or an equivalent combination of education, training and experience, 3 years related records and information management experience, including experience participating in a leadership role during the implementation of a comprehensive records management program at a large public organization and municipal experience and experience in project management, corporate change management and paper to electronic records conversion is required.

    A valid BC Class 5 Driver’s Licence is required for this position.

    Additional Information

    This is a unionized position. $39.58 per hour - after Probation (Jan 2021 Rate), based on a 35 hour work week. A comprehensive benefit package is included. The wage level for this position is subject to confirmation under a union/management jointly negotiated job evaluation plan.

    For detailed information on this position and for more information on our community, please visit our website at

    How to Apply

    To apply for this opportunity, please submit a resume and cover letter (.docx or PDF file format) to referencing the specific competition 21-65 by the application deadline.

    Application Webpage (URL):

    Application Deadline: June 23, 2021 (4:30pm)

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