News               Archivaria

   Members             Foundation 

  • 22 Mar 2022 2:10 PM | Anonymous member (Administrator)

    Archivist/Office Manager
    Lesser Slave Lake Indian Regional Council - Treaty and Rights Research

    Location: Slave Lake, Alberta
    Compensation: $65,000-75,000

    Lesser Slave Lake Indian Regional Council (LSLIRC) maintains a nationally recognized Treaty and Aboriginal Rights Research (TARR) program. We are seeking an experienced Archivist/Office Manager for our expanding archive in Slave Lake, Alberta.

    This is an exciting time for the LSLIRC-TARR archive which is the first accredited First Nations archive in Alberta. The archive currently holds a wide array of primary research used for Treaty 8 Alberta First Nations. The significant value of the archive derives from a comprehensive collection of historical records used in the development of Specific Claims. It strengthened consistently though securing records of historical, genealogical, cultural and legal significance.

    With a recent transition to a new location, we hope to continue the expansion of our Archive, including the visual history of Treaty 8, as well as engage with local First Nation artists to add a colourful touch to our new front entrance.

    Description and Duties:

    About You

    You are an experienced Archivist with a passion for conserving indigenous history. You enjoy meeting a wide variety of people but also appreciate solitary time to conduct substantial individual research, analysis and record-keeping. You are a self-starter with a meticulous eye for detail.

    Goal-oriented, you also enjoy working with clear directions from clients and members of the wider LSLIRC management and research community. While you likely have gained your professional experience within an archival environment in a major urban (or regional) area, you are seeking an opportunity to live and work within indigenous communities in northern Alberta. You are inspired by long drives through areas of outstanding natural beauty and are undaunted by extreme temperatures throughout the year.

    Your role

    The Archivist/Office Manager is a highly varied role. In addition to maintaining the efficient operation of the LSLIRC-TARR archives, the Archivist also provides virtual support to TARR's dedicated team of Specific Claims research associates. This will include helping researchers to locate particular
    historical records as they prepare Specific Claims. The Archivist/Office Manager is responsible for arranging and describing records and will contribute vital expertise in locating new records of critical historical value to the members of the LSLIRC community.

    The Archivist/Office Manager ensures that records are preserved and remain accessible for LSLIRC-TARR client First Nations within the context of our privacy protection policy. In ensuring timely access for researchers, particular care is given to the Rules of Archival Description (RAD) to maintain archival excellence.

    Key Day to Day Responsibilities

    • Appraise, describe, arrange and manage existing, and new, LSLIRC-TARR program records.
    • Manage offsite disaster recovery backup for archive
    • Maintain working knowledge of the Federal Privacy Act and Access to Information Act, and their provincial equivalents as they apply to access to information for First Nation researchers
    • Facilitate access to archive and provide required reference support services for LSLIRC-TARR program researchers, and clients (in accordance with LSLIRC-TARR Archive policies)
    • Facilitate access to archive and provide reference support to external researchers in accordance with LSLIRC-TARR Archive policies
    • Provide administrative support when needed with respect to Specific Claims submissions to the Specific Claims Branch in Ottawa.
    • Maintain LSLIRC-TARR program website
    • Maintain required Band Council Resolutions for all member First Nations and researchers at LSLIRC-TARR

    Professional Requirements

    • Master's Degree in Archival Studies, or in Library and Information Sciences with an archival focus from an ALA-accredited institution or an equivalent combinationof experience and/or relevant training
    • Experience gained working in a recognized archival institution
    • Working knowledge of the RAD
    • Working knowledge of Artefactual's AToM description software
    • Familiarity with Mac OS, Microsoft Office, Adobe Acrobat Professional and Wordpress
    • Excellent understanding and appreciation of accurate referencing
    • Previous education in First Nation studies or experience with the First Nation Specific Claims process will be an asset, but it is not obligatory
    • Unrestricted driver's license

    Personal requirements

    • Excellent written communication skills
    • Strong attention to detail
    • Cheerful resilience
    • Well organized, independent team player
    • Comfortable with remote management and living in a northern community
    • Maintain a professional and courteous attitude.
    • Have the willingness and ability to take the initiative to accomplish the necessary tasks to ensure projects are completed to the highest standard, within deadlines, and to the best of your ability

    Application information

    Please submit your PDF application, including cover letter, résumé, and two professional writing samples (including one sample Finding Aid if possible) electronically to:
                             Morgan Chapman
                             LSLIRC-TARR Operations Manager

    Application Deadline is: April 15, 2022 by midnight MT.

    Please note that only short-listed candidates will be contacted for an interview.

    Application Webpage (URL):

  • 17 Mar 2022 12:15 PM | Anonymous member (Administrator)

    Archivist - Digital and Physical Preservation
    HCA Dance Theatre

    Location:  Hamilton, ON
    Compensation:  Hourly Wage: $20 per hour

    HCA Dance Theatre's (HCA DT) mission is to make the art of dance visible, accessible, and inclusive for all. We aim to be an incubator of artistic excellence through collaboration with artists of all genres, as a presenter of dance, and providing performance and educational opportunities. The Arts cultivate the healthy overall development of children and families and enhance the life of a community. At their core, the Arts create an environment that impacts and supports the emotional, physical, and mental wellness of a community. Dance can enrich a community for all ages, as participants and audience members; by being a resource for the development of dance artists at all stages of their careers, from hobby to the highest professional levels; and through commissioning and presenting professional dance performances.

    Description and Duties    

    HCA DT is operational within the Hamilton Conservatory for the Arts building, with a 120 years old history. One of our goals is to work on a strong legacy for the future, documenting what has been happening since 1997 onwards. The Archivist will be responsible for archiving historical documents, pictures, props, and descriptions to create the Archive's Digital Preservation Program. HCA DT is looking for someone knowledgeable about archival procedures who can bring their own experience to create the archive database.

    Archivist Responsibilities:

    • The Archivist will work on a digital and physical archive of historical documents that can be used in the future by stakeholders and the community.
    • Responsible for taking pictures, measurements, and descriptions of the items as part of the Archives' Digital Preservation program.
    • Catalog costumes, props, magazines, newspapers, and visual arts supplies.
    • Support the creation of a price list for each item, accessible online.
    • Assist with the creation and maintenance of archival procedures and manuals.
    • Assist in the creation of inventories of materials and the assessment of their physical condition.
    • Work closely with HCA staff and external vendors to digitize rare and unique analogue audiovisual materials.
    • Responsible for storing digital and physical files appropriately and ensuring data integrity and accuracy.
    • Retrieve archival information packages as needed for information requests

    Archivist Qualification:

    • Have prior experience working in archives, in a professional environment.
    • Familiarity with scanning equipment, files, and digitization.
    • Have an understanding of principles, methods, and techniques for managing archival records, familiar with archival procedures, and managing archive databases.
    • Be structured, problem-solving, and bring your own experience to create archival databases.
    • Exceptional organizational and time management skills, and ability to manage multiple projects simultaneously.
    • Ability to work both independently and as part of a team.
    • Shows initiative and can present innovative solutions to challenging problems.
    This position may be partially funded by the Canada Summer Jobs Program provided by Service Canada. Candidates must meet the following eligibility requirements to be considered:

    1. be between 15 and 30 years of age at the start of the employment
    2. be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment and
    3. have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

    HCA Dance Theatre values these fundamental attributes: loyalty, commitment and positive attitude.

    Position: Archivist - Digital and Physical Preservation
    Reporting to: Artistic and Executive Director
    Type of Employment: Summer Contract (19 weeks)
    Deadline: April 11th, 2022
    Start Date: April 25, 2022
    End Date: September 3, 2022

    Hours: Up to 40 hours a week - In-person work as required, and remote work available.
    Hourly Wage: $20 per hour.
    This position is based in Hamilton. Working on-site when required.

    As part of our commitment to access and equity, we strive to represent the diverse communities that we serve. We are an equal opportunity employer and welcome applications from individuals who are Indigenous, immigrant, LGBTQA 2S+; persons with disabilities; women, non-binary, and individuals from racialized communities and other equity seeking groups are encouraged to apply. Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.
    Apply today! Submit a cover letter and resume in pdf format to:

    We thank all applicants for their interest but only those selected for an interview will be contacted.

    Application Webpage (URL):

    Application Deadline: April 11th, 2022

  • 17 Mar 2022 12:01 PM | Anonymous member (Administrator)

    Royal BC Museum

    Location:  Victoria BC
    Compensation:  $66,557 to $75,884 Annually Based On Experience

    We know you're looking for the whole package in an organization-ours offers strong ties to the community and a solid reputation. At the Royal BC Museum we take our corporate social responsibility seriously and are progressive in our green initiatives, work schedules and work tasks. We have a pretty awesome physical workplace (where else could you see all of British Columbia in one place?), and we offer a creative and unique work atmosphere, health, financial and family benefits, vacation and pension. Our culture is built on our Values and our Vision of a place in which all people respect each other and the environment in which they live.

    Description and Duties    

    Under the direction of the Head of Archives, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. The archivist will be focused on the records of religious organizations within the BC Archives collections. They will be supporting crucial efforts to enhance accessibility to these records, particularly those relating to Residential Schools. The archivist will be working with records of a sensitive nature and will benefit from a knowledge of trauma-informed archival practices.

    This position manages and coordinates the evaluation, selection and acquisition of records, develops and maintains relevant policies, procedures and standards as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia. As well, this position undertakes original research with the aim of access in a variety of formats and coordinates departmental projects.


    Experience, Education and Training Requirements (Screening Criteria)

    • Master's degree in Archival Studies or Library & Information Science with a specialty in archives; OR Master's degree in History, Political Science or a related field; OR combination of education and experience.
    • Two years' experience working in an archival institution which includes the following:
    • appraising, arranging and describing archival records in all formats (including digital)
    • preparing and maintaining finding aids
    • providing public access to records
    • managing projects


    • Two years' experience working in a community organization, such a cultural centre or Indigenous government office, preferably in a role related to archives, records management, cultural heritage, or traditional knowledge;
    • Experience supervising either staff or volunteers
    • Prefer experience working in open source technologies including AtoM
    • Prefer experience leading or participating in archives-related programming

    Knowledge (Assessment Criteria):

    • Of British Columbia's history and geography including Indigenous history and culture.
    • Knowledge of the following information and records standards: RAD, ISAD-G, ISAAR(CPF), EAD, ISO-15489, DACs, PREMIS, METS, MODS, and RDA.
    • Knowledge of the Freedom of Information and Protection of Privacy Act, the Information Management Act, and the Personal Information Protection Act and associated policies and procedures relating to the general principals of access and privacy as they apply to the provincial context.
    • Knowledge of the Declaration on the Rights of Indigenous Peoples in BC Act (DRIPA), the First Nations Information Governance Centre's principles of Ownership, Control, Access and Possession (OCAP®), a Reconciliation Framework for Canadian Archives and the Truth and Reconciliation Commission Final Report - Calls to Action.

    Skills and Abilities (Assessment Criteria)

    • Excellent written and oral communications skills required
    • Ability to produce finding aids and other access tools to aid researchers
    • Ability to provide superb customer service skills
    • Superb organization, attention to detail and problem-solving skills

    This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

    On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required by November 22, 2021.  It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service.  More information can be found here.

    The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: or by phone: 778-698-1336.

    Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

    There is currently one temporary 12 month opportunity.

    An eligibility list may be established for future temporary and/or permanent opportunities. Please submit your application in pdf format by 11:59 pm (PST)  

    April 1, 2022 competition RB2022:02 via email to:

    Application Deadline: 11:59 pm (PST)   April 1, 2022


  • 9 Mar 2022 6:00 PM | Anonymous member (Administrator)

    Chung/Lind Archivist
    University of British Columbia Library

    Location:  Vancouver, British Columbia
    Compensation:  $68,016 annually

    The University of British Columbia Library is one of the largest academic libraries in Canada and consistently ranks among the top university research libraries in North America. UBC Library has 14 branches and divisions, two campuses (Vancouver and Kelowna), one off-site hospital library, and the Irving K. Barber Learning Centre - a multi-purpose teaching and learning facility.

    The Library's collection of 9.1M volumes includes 5.5M physical items, 3.6M ebooks, electronic journals, maps, audio, DVD/video and graphic materials, and bibliographic and fulltext databases.

    Almost 300 knowledgeable employees - librarians, management and professional staff, support staff and student staff - provide users with the excellent resources and services that they need to further their research, teaching and learning.

    The Library is committed to eliminating institutional and structural systems of oppression and power (such as colonialism, sexism, classism, heterosexism, ableism, and white supremacy). This is reflected in UBC's Institutional EDI priorities.

    Learn more about the UBC Library Strategic Framework and explore our aspirational values.

    Description and Duties    

    The Rare Books and Special Collections (RBSC) Division holds and manages the majority of the Library's rare books, maps and manuscripts with a special emphasis on material related to the history of British Columbia and Western Canada. RBSC is also the caretaker of the Wallace B. Chung and Madeline H. Chung Collection and the Phil Lind Klondike Gold Rush Collection. The Chung/Lind Archivist is primarily responsible for the care and management of these two collections as well as thematically related material. Work will include appraisal, arrangement and description, and creation of RAD compliant finding aids as well as assessing conservation needs of materials and undertaking preservation tasks. The Chung/Lind Archivist will also be responsible for the management of non-archival materials in both collections, including significant holdings of rare books and maps, which support of the core collection areas of RBSC. The Chung/Lind Archivist will be responsible for all outreach and community engagement related to the Chung and Lind Collections and thematically supporting materials, including ongoing dynamic public programming within a dedicated permanent exhibition space. This position also provides reference and instruction related to these collections, and thematically related RBSC holdings; participates in the development of policies and procedures related to these collections and related holdings; and participates in Library committees and working groups, especially those related to RBSC collections and services.


    This position reports to the Head, Rare Books and Special Collections and works closely with the RBSC Archivist, the RBSC Librarian and other employees in the Division and the Library.


    1. Based on a strong understanding of and familiarity with the Archival holdings at RBSC, documents the overall organisation of Archival holdings; refines and updates existing records to current standards.
    2. Evaluates, acquires, accessions, arranges and describes archival fonds and collections. Prepares, or oversees the preparation of, finding aids for current and backlog archival fonds and collections. Maintains, upgrades and updates existing finding aids.
    3. In co-operation with other RBSC employees and the Library Conservator, ensures the physical security, preservation and conservation of RBSC collections.
    4. Advises and coordinates with the RBSC Librarian and RBSC Archivist on the development of the archival and the library book, map, and pamphlet collections in subject areas thematically related to the Chung and Lind Collections.
    5. Advises and coordinates with the RBSC Librarian and RBSC Archivist on the selection, assessment, and processing of gifts in subject areas thematically related to the Chung and Lind Collections.


    6.  Responsible for all outreach and community engagement related to the Chung and Lind Collections and thematically supporting materials, including ongoing dynamic public programming within a dedicated permanent exhibition space. This includes but is not limited to, coordination and curation of temporary exhibitions; planning and management of outreach activities, including embedded instruction or standalone course projects, public events, tours, etc.; and fostering relationships with the UBC and local communities and beyond.
    7.  Provides reference services to students, staff, faculty, and members of the public for the Chung and Lind Collections, as well as related and supporting holdings at RBSC spanning the archival, map, rare book, and pamphlet collections.
    8.  Organizes and teaches classes in the use of the Chung and Lind Collections and related and supporting RBSC resources, including use of the Library's catalogue, print resources and e resources, as well as archival resources and materials.


    9. Oversees library assistants and students carrying out specific work on archival and library collections.
    10. Oversees different types of student work placements, including work-learn, co-op, practicum, professional experience and internships.


    11.    Contributes to and keeps abreast of the development and progress of the archival and rare book professions in B.C. and Canada and keeps current on academic research relating to B.C. history and related subjects.
    12.    Liaises with librarians and archivists in other areas of the library system and participates in Library committees and working groups, especially those related to RBSC collections and services.
    13.    Performs other duties as necessary including participating in professional and University initiatives.
    14.    Engages in professional development, scholarly and service activities under the terms of the Collective Agreement.

    Qualifications: Required

    • Masters-level degree with a specialization or concentration in archival science.
    • Experience working with library and archival material in all formats including textual records, audio-visual and born digital materials, digitized documents, books, maps, and ephemera.
    • Ability to write professional reports and to deliver presentations in English.
    • Experience providing reference, outreach and instruction.
    • Experience in core archival functions and knowledge of library and archival descriptive standards, particularly the Rules for Archival Description (RAD), and with relevant library and archival management systems.
    • Experience building productive relationships and working collegially with a diverse population of Library employees and users in keeping with the UBC Respectful Environment Statement.

    Qualifications: Preffered

    • Experience working in a rare book or library special collections environment.
    • Demonstrated professional experience managing rare books and map collections.
    • Knowledge of the description of materials using the Resource Description and Access standard (RDA).
    • Experience with outreach and community engagement involving library or archival collections.
    • Familiarity with current trends in instruction and best practices in learning pedagogies.
    • Strong interest in and knowledge of B.C. and Canadian history and current affairs, particularly in regards to the histories, cultures, and social development of early British Columbia, the Yukon and Asian Canadian communities.
    • Experience, course work, or knowledge of working with Indigenous materials, and awareness of relevant issues around culturally appropriate management of archival and library materials.
    • Reading / writing competency in languages relevant to the collections: Chinese, French or Spanish.
    • Evidence of curiosity, ideas, creativity and innovation, pursuit of opportunities, and exploration of new initiatives.
    • Experience or knowledge related to incorporating equity, diversity, and inclusion (EDI) into public services, instruction, collection development, and overall professional practice.


    The RBSC Chung/Lind Archivist maintains high standards of reference service for the archival and book collections and in all subject fields and formats covered by RBSC. Efficiently and effectively supervises undergraduate and graduate student assistants. Develops and maintains knowledge of divisional policies, practices and procedures and interprets these correctly to library users. Develops and maintains knowledge of the collections with particular emphasis on the archival collections. Keeps abreast of best practices in the field of archives and rare book management. Keeps up to date on academic research relating to B.C. and Western Canadian history and related subjects. Belongs to relevant archival and local history organizations. Maintains a liaison with other archives and special collections in the region and stays current with archival developments in the country.


    This is a full-time continuing appointment with an anticipated start date of May 1, 2022. If eligible and qualified, the successful applicant may be appointed with a confirmed appointment. Otherwise, there will be an initial three-year probationary appointment. Normally, such an appointment is reviewed following the second year of appointment, and a recommendation is made at that time to grant or not to grant a confirmed appointment. The successful candidate for this position will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by a collective agreement.

    Salary will be commensurate with experience and academic/professional qualifications. This position will be filled at an annual starting salary that is in accordance with the Collective Agreement between UBC and the UBC Faculty Association (

    Due to budgetary constraints, we are seeking applications from candidates with a maximum of 5 years of experience. However, all internal candidates will be considered regardless of years of experience and are encouraged to apply. We welcome colleagues with the experiences and competencies that can contribute to our principles of inclusion, equity, and diversity.

    Application information

    Applications will include: a detailed and current curriculum vitae; and a letter of application that includes a statement of citizenship/immigration status and indicates the candidate's education, training and work experience in the areas listed above. One consolidated PDF is preferred.

    Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

    To view the complete job description and to submit an application, please visit the UBC Careers page at by midnight on April 9, 2022.

    Application Webpage (URL):
    Application Deadline: April 9, 2022 at 11:59 pm (PST)

  • 9 Mar 2022 5:46 PM | Anonymous member (Administrator)

    Project Archivist, Special Collections
    Yale University Library

    Location: New Haven, CT
    Compensation:  $65,000 - $70,000 USD

    Our collections contain fifteen million print and electronic volumes in more than a dozen libraries and locations. Our resources for teaching and research range from thousands of licensed e-resources to special collections in forms as varied as ancient papyri, early printed books, rare film and music recordings, photographs, and a growing body of born-digital materials.

    Students' immersion in library collections and their engagement with library staff and services are distinctive and transformative elements of a Yale education. Service to the Yale community is our top priority, and this goal drives us to be better in every way.

    In order to fully support Yale's educational mission, we have made a deep organizational commitment to advancing  diversity, equity, and inclusion. We strive to apply these values in all our work.

    Our 500 staff members facilitate teaching, research, and practice. We are committed to recruiting, developing, and retaining a diverse and inclusive staff community, interacting with integrity, mutual respect, and civility.  Learn about employment opportunities.

    In building our magnificent collections over the last three centuries, Yale made a stewardship commitment to help preserve and disseminate human knowledge. We feel a responsibility to bring digital resources to the Yale community and beyond, and to invest in addressing the challenges of digital preservation head-on.

    Position Focus:

    The Robert B. Haas Family Arts Library at Yale University Library qualified candidates to apply for our two-year Arts Library Special Collections Project Archivist position. Under the supervision the Archivist for Arts Library Special Collections (ALSC), the incumbent will process and catalog archival and manuscript materials in accordance with national and Yale Library special collections standards and using Yale Library collections management and access systems. Projects will include processing Yale School of Drama and other art and design manuscripts and/or archival collections as well as enhancing finding aids for other under-documented arts acquisitions. The Project Archivist prepares finding aids;  works with the ALSC Archivist to determine project goals and outcomes; develop project plans and documentation; implement work plans; collaborate with additional departments and staff in the Library as appropriate based on project needs; and may train and supervise student assistants.

    This position will be assigned a rank of Librarian 1 or Librarian 2. Librarian ranking information can be found at

    Essential Duties

    1. Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. 2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities. 3. Assist with management of printed collections, as assigned. 4. Assist, if necessary, with disaster recovery efforts. 5. May perform other duties as assigned.

    Required Education and Experience

    1. Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master's degree in library science.

    1. Experience arranging and describing or providing public services for manuscript and/or archival collections.
    2. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
    3. Demonstrated knowledge of archival theory and practice may be substituted for formal training.
    4. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
    5. Demonstrated knowledge of archival and library management systems.
    6. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
    7. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
    8. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:

    Required Skill/Ability 1:
    Demonstrated knowledge of archival appraisal, arrangement and description practices and standards, including those related to born-digital materials.

    Required Skill/Ability 2:

    Demonstrated familiarity with archival and library management systems and with tools that create EAD finding aids and platforms such as ArchivesSpace.

    Required Skill/Ability 3:
    Demonstrated logical and enthusiastic approach to work; careful attention to detail; proven initiative and follow-though.

    Required Skill/Ability 4:
    Demonstrated ability to manage a variety of tasks and multiple priorities.

    Required Skill/Ability 5:
    Demonstrated ability to work collaboratively and independently with varied groups within a complex organization and rapidly changing team environment.

    Preferred Education, Experience and Skills:

    Academic degree or strong background in the visual arts, art history, design, or a closely related field. A master's degree concentration in archives.

    Physical Requirements

    Ability to lift materials up to 40 lbs and push heavy book trucks.
    Additional Information    This position is fixed duration, 2 years from date of hire.
    Application information

    Apply at:
    Application Webpage (URL):
    Application Deadline:  Open until filled.

  • 9 Mar 2022 5:04 PM | Anonymous member (Administrator)

    Archives Assistant (Student)
    South Peace Regional Archives

    Location: Grande Prairie, AB
    Compensation:    $18.06/ hour, 35 hours/week, 16 weeks

    The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, scheduled events, and website. Last year, our dedicated team of staff and volunteers served an area with a combined population of more than 94,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit for more information.

    Position Summary:

    The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the South Peace River area by acquiring, preserving, and making accessible to the public records that reflect the cultural, social, economic and political history of this area. The Archives Assistant (Student) contributes to that purpose by providing public education regarding the importance of archives and processing archival records so that they are available for public research. In addition, the Archives Assistant (Student) contributes the Archives' response to the TRC Calls to Action by producing Indigenous-centered content and liaising with the Indigenous History Committee on special projects

    Duties and Responsibilities:

    The position will introduce a student to a wide range of duties in cultural heritage. Specific duties include, but are not limited to:

    • Engaging in hands-on training with Archives staff and volunteers
    • Liaising with the Indigenous History Committee to support ongoing Reconciliation initiatives
    • Assisting in planning educational programs and social media campaigns
    • Preparing and presenting public programming
    • Conducting research using archival resources and records
    • Processing archival materials, so they are available for consultation
    • Digitizing and transcribing archival materials
    • Writing articles for publication on Archives blog, and in the Telling Our Stories magazine.
    • Networking with professionals and enthusiasts in the heritage field
    • Participating in professional development opportunities such as Indigenous History Committee meetings, Spirit of the Peace meetings, and other virtual workshops as classes, as time permits.


    The Archives Assistant (Student) is a young adult, ages 16-30, with an interest in the history of the South Peace area of Alberta and working in the cultural heritage field.

    An ideal candidate for this position would demonstrate:

    • Relevant experience or education in archival studies, library science, information studies, history, social sciences, humanities, or a related field. Education at a master's level would be an asset.
    • Awareness of Canadian history
    • Interest in learning about Indigenous cultural heritage and how Archives are working towards Reconciliation
    • Strong interpersonal skills and ability to work both independently and as a team member
    • Strong communication and research skills
    • Ability to complete computer projects using web browsers, Microsoft Outlook, Word, Excel, and PowerPoint. Experience with Microsoft Access and Publisher would be an asset.
    • Ability to lift 40 pounds (i.e. archival boxes documents) regularly
    The Archives Assistant (Student) position is contingent on the Young Canada Works Program funding. Therefore, the successful candidate must meet the eligibility criteria for YCW:
    • Be a Canadian citizen or a permanent resident, or have refugee status in Canada. Note: Non-Canadian students or graduates holding temporary work visas or awaiting permanent status are not eligible.
    • Be legally entitled to work in Canada.
    • Be between 16 and 30 years of age at the start of employment
    • Be registered in the YCW online candidate inventory.
    • Be willing to commit to the full duration of the work assignment.
    • Not have another full-time job while employed in a YCW job.
    • Have registered as a full-time* student in the semester preceding the YCW job (*as defined by your educational institution)
    • Intend to return to full-time studies* in the semester immediately following the YCW summer job (*as defined by your educational institution).
    The City of Grande Prairie is located in Northwestern Alberta. The South Peace Regional Archives is centrally located in scenic Muskoseepi Park alongside the Grande Prairie Museum and is accessible via driving, public transportation, and a network of walking trails. The City of Grande Prairie and the surrounding area provide many activities for you to make the most of your summer. Embrace your artistic side by joining an arts community that includes the Centre for Creative Arts, the Art Gallery of Grande Prairie, and Grande Prairie Live Theatre. Spend your weekends hiking and camping at nearby provincial parks or completing volunteer fossil collection at the Pipestone Creek bonebed. Lace up your shoes or volunteer at one of the numerous runs, including the Brian Harms Memorial Race (May), Tuffest 10 Trail Race (June), Off the Grid Adventure Race (August) and Glow Fun Run (August). Attend popular community activities such as the weekly Farmer's Market, Reel Shorts International Film Festival, Grande Prairie Stompede, Street Performers Festival, Heritage Day, and the Bear Creek Folk Music Festival. Grande Prairie looks forward to welcoming you!

    Application information

    Applicants must forward an application consisting of a resume and cover letter no later than 20 March 2022 to be considered for this position. Incomplete applications will not be considered for this position.

    Applications must be sent to South Peace Regional Archives Executive Director Ellyn Vandekerkhove via email at

    Candidates selected for an interview will be required to provide two references knowledgeable of their qualifications for this position.

    The South Peace Regional Archives is an equal opportunity employer. We encourage applications from Indigenous persons, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

    This position is contingent on funding from the Young Canada Works Program. Funding success is not guaranteed. The South Peace Regional Archives will notify candidates selected for an interview of funding status when it becomes available.

    Application Deadline: March 20, 2022


  • 9 Mar 2022 4:23 PM | Anonymous member (Administrator)

    South Peace Regional Archives

    Location: Grande Prairie, AB
    Compensation: $42,000 - $55, 000 Annual Salary

    The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 94,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit for more information.

    Description and Duties    

    The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public records which reflect the cultural, social, economic and political history of this area. The Archivist at the South Peace Regional Archives provides archival expertise to the organization. They oversee the acquisition, preservation, arrangement and description, and access to our holdings, as well as ongoing collections management. Additionally, they provide expertise and support to staff, volunteers, members of the board, and the community, and contribute to the long-term planning, growth, and outreach activities of the organization.

    The South Peace Regional Archives is located on the ancestral and traditional lands of many Indigenous peoples and within the territory of Treaty 8. We are dedicated to honouring the Calls for Action of the Truth and Reconciliation Commission, and the Archivist plays a key role in these efforts. In addition, the Archives will be moving to a new location in early 2023. Preparing for the move will be a key project for the Archivist in the first year of the position.

    Responsibilities and Activities

    1.    Acquisition. The Archivist draws on extensive knowledge of archival science to acquire authentic records of enduring value to develop a full range of both public and private records related to the south peace region of Alberta regardless of media.

    • Appraises records offered for donation to determine whether or not they should be acquired.
    • Guides members of the public through the records donation process, advising them on the legal transfer of ownership, and negotiating access and use conditions.
    • Maintains the accession register and the accession files.
    • Assists in producing and implementing policies and procedures regarding acquisitions.

    2.    Preservation. The Archivist supports the mission and business goals of the South Peace Regional Archives by overseeing the physical control and permanent preservation of our holdings.

    • Evaluates and assigns use and value priorities to the archival holdings so that the appropriate preservation and conservation measures are applied to the records.
    • Performs tasks and supervises the preservation activities of other staff and volunteers.
    • Examines the records and uses technical knowledge to identify formats and determine specific care and storage requirements.
    • Provides instruction to other staff, members of the public, and other institutions on the proper care, handling, and preservation of records of all media.

    3.    Arrangement and Description. The Archivist establishes physical and intellectual control of the records according to national archival standards.

    • Conducts research to determine the provenance, arrangement, composition, scope, informational content, and internal and external relationships of the records.
    • Prepares detailed descriptions about the structure, function and content of the records and records creator according to the Canadian Rules of Archival Description.
    • Reformats the material as necessary for public access, including scanning.
    • Enter archival descriptions into the database.
    • Produce finding aids.  

    4.    Collections Management: The Archivist oversees the care of the holdings of the South Peace Regional Archives.

    • Conversion of the Archives Database from Microsoft Access to Access to Memory (AtoM).
    • Inventory and rehouse the collection as needed.
    • Housekeeping and pest management.
    • Environmental monitoring.

    5.    Access: The Archivist assists researchers in accessing the holdings of the South Peace Regional Archives.

    • Provide reference services and research assistance to researchers in the public reading room.
    • Provide reference services for remote research requests submitted via phone or email.
    • Assists researchers and members of the public, providing access to holdings and advising them with respect to provincial access and federal use legislation.
    • Provide advice on copyright questions regarding the use of archival records.

    6.    Awareness. The Archivist works with other staff, other organizations, and community groups to plan and produce programs, materials and events in accordance with the South Peace Regional Archives Society's goal to promote appreciation for the historical resources and culture of the south Peace.

    • Work with staff to develops exhibits.
    • Provides archival education by conducting workshops, giving presentations, and writing articles for publication.
    • Research and write articles for the Archives blog and Telling Our Stories magazine.
    • Participates in provincial and national associations, advisory boards and cross-government initiatives to foster partnerships with various stakeholders groups.

    7.    Administration. The Archivist works actively with the Executive Director to help prepare grants, reports, and other administrative functions. The Archivist is responsible for supervising designated staff and volunteer projects.

    • Assists with preparation of reports for the Board, funding partners, and others.
    • Assists in the preparation of grant and funding requests.
    • Assists with the supervision of staff and volunteers.

    8.    Performance and Evaluation.

    • The Archivist position carries with it a probationary period of six months, during which time employment may be terminated by either party without penalty.
    • A formative evaluation of the Archivist will be conducted by the Executive Director on an annual basis to support the goals of the organization and the individual.
    • A summative evaluation will be conducted as needed, and upon the termination of the employee.


    ●    A master's degree in Archival Studies or a related field is required. Additional coursework in a related field would be considered an asset. A combination of education and experience in an archival setting may be considered.
    ●    1-3 years experience working in an archival setting is required. Experience supervising staff/volunteers and/or in project management would be considered an asset.
    ●    A solid understanding of principles, standards and methodology of archival studies and records management, and proven skills in the interpretation and application of archival theories.
    ●    Awareness of Canadian and Alberta history, political climate, and social context in which records were created would be considered an asset.
    ●    Good understanding of Reconciliation, and the history of settler and Indigenous relations in Canada.
    ●    Familiarity with Microsoft Access Software and/or Access to Memory (AtoM) Software would be considered a strong asset.
    ●    Strong organizational, communication, analytical and research skills.
    ●    Good conflict resolution and negotiation skills.
    ●    A strong aptitude for independent decision making and acting with initiative.

    In addition to these qualifications, the successful candidate must:

    ●    Have a valid driver's licence.
    ●    Be willing and able work some flex time or overtime, including evenings and weekends, as required.
    ●    Be willing and able travel for events, meetings, and training.
    ●    Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis

    The City of Grande Prairie is located in Northwestern Alberta. The South Peace Regional Archives is centrally located in scenic Muskoseepi Park alongside the Grande Prairie Museum and is accessible via driving, public transportation, and a network of walking trails. The City of Grande Prairie has much to offer visitors and residents, from shopping and entertainment to world-class recreation facilities and activities. Whether you like adventure, learning, or relaxation Grande Prairie has something for everyone.

    Application information

    Interested candidates must submit an application (resume and cover letter) by 11:59 pm on March 23, 2022 to be considered for the position. Applications must be sent to South Peace Regional Archives Executive Director, Ellyn Vandekerkhove, via email at:

    Only candidates selected for interviews will be contacted.

    The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous persons, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

    Application Deadline:
    March 23, 2022 11:59pm MST


  • 1 Mar 2022 9:06 PM | Anonymous member (Administrator)

    Manager Archives, Records & Privacy
    City of Thunder Bay

    Location: Thunder Bay, Ontario
    Compensation: $89,543 - $105,344

    The City of Thunder Bay Archives, Records & Privacy section is part of the Office of the City Clerk. The section identifies, preserves, and provides access to the permanent records of the City of Thunder Bay, operates a corporate records management system, coordinates freedom of information requests, addresses privacy issues, and supports and coordinates the City's Municipal Heritage Advisory Committee.

    Thunder Bay is the 10th largest city in Ontario, and with a population of 125,000 it is the largest metropolitan centre in Northwestern Ontario. It has an international airport that features several daily fights from Air Canada, WestJet, and Porter Airlines. It is the cultural centre of Northwestern Ontario with an Art Gallery that features one of the best collections of aboriginal art in Canada, a university (Lakehead), a college (Confederation), a professional theatre company, a world class community auditorium that features performances by top Canadian and international acts, a symphony orchestra, and an annual three day Blues Festival. Located on the shores of Lake Superior, Thunder Bay is surrounded by breathtaking scenery and unparalleled opportunities for canoeing and hiking that make it a centre for outdoor adventure tourism.

    Thunder Bay hosted the Jeux Canada Games in 1981, the World Nordic Games in 1995, the World Junior Baseball Championship in 2010, and the Special Olympics Ontario Winter Games in 2011, and the Archives Association of Ontario (AAO) Conference in 2011 and 2016.

    For more information visit


    Under the general direction of the City Clerk, is responsible for: the operation of the Corporate Records Management and Archival Program in accordance with relevant provincial and federal legislation; the preservation of the permanent records of the Corporation according to established professional standards; the coordination of access to information and protection of privacy according to relevant access and privacy legislation; and serves as the Chief Resource Officer of the Municipal Heritage Advisory Committee (HAC).


    • Represents the Corporation as the Corporate Records Manager, develops and recommends corporate records policy, and provides advice and interpretation of legislation to Council and Corporate staff.
    • Is responsible for, and supervises staff in the delivery of, all aspects of the corporate records management program, including the development and implementation of records schedules and classifications and the secure destruction of corporate records.
    • Assesses Section staffing needs, makes recommendations on complement amendments and organizational structure, participates in recruitment processes, and make effective hiring decisions.
    • Manages Section staff including staff development, performance management/review, coaching/mentoring, health and safety, and discipline and termination decisions.
    • Audits and promotes compliance with records policies and procedures by corporate departments.
    • Coordinates the City Records Committee in the development of the Records Retention By-law.
    • Develops, coordinates, and implements a corporate business continuity plan with regard to vital corporate records.
    • Liaises with the Manager - Corporate Information & Technology on all issues, policies, procedures, and practices related to electronically recorded corporate information.
    • Represents the Corporation as the City Archivist and manages the preservation of, and access to, permanent corporate records according to established professional standards and in compliance with all relevant legislation.
    • Represents the Corporation as the Freedom of Information and Privacy Coordinator and provides advice and interpretation of legislation to Council and Corporate staff, and co-ordinates the maintenance of the Directory of Corporate Records and Personal Information Banks.
    • Works in conjunction with the Legal Services team related to responses to the Information and Privacy Commissioner (IPC) and legal matters relative to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Act (PHIPA).
    • Researches and analyzes case law and IPC orders and reports to make informed access decisions, prepare appeal responses, draft privacy impact assessments, and investigate privacy breaches.
    • Builds knowledge of access and privacy issues by reviewing case law and IPC orders and guidance documents, and by attending webinars, seminars, conferences, and other educational opportunities.
    • Prepares privacy impact assessment reports analyzing the privacy implications of new or substantially modified information technology systems as well as non-automated systems of collecting personal information.
    • Works in conjunction with teams from Legal Services, Corporate Information Technology, and Supply Management to include appropriate privacy and security provisions in agreements with technology providers.
    • Provides leadership, direction, advice and support to departments regarding privacy matters, and privacy breach investigations.
    • Conducts privacy breach investigations, prepares breach reports, and provides breach notification to affected individuals and the IPC.
    • Prepares and manages the budget and manages the facilities necessary to delivery of the Corporate Records and Archives Program.
    • Develops and implements corporate wide training programs for all records management and access and privacy issues.
    • Serves as the Chief Resource Officer of the Municipal Heritage Advisory Committee in compliance with the Ontario Heritage Act, the Municipal Act, and relevant City by-laws, policies, and procedures.
    • Preserves, and maintains an inventory of, all corporate artifact assets.
    • Participates in cross-functional corporate and community teams and initiatives.
    • Performs other related duties as may be assigned.



    • A master's degree in archival studies, or a master's degree with an archival studies specialization, or an equivalent university degree in an information studies discipline; and
    • Minimum of six to eight years of progressively responsible management experience in archives, records management, and access and five years' experience in privacy
    • Experience in a management capacity in a large, unionized government or private sector organization
    • Experience in business management, planning, budgets and finance
    • Demonstrated knowledge of the various components of human resources management
    • Knowledge of the Municipal Freedom of Information and Protection of Privacy Act, the Personal Health Information Protection Act, the Ontario Heritage Act, and the Municipal Act.


    • Superior ability to communicate effectively and concisely, both orally and in writing
    • Superior political acumen and the ability to establish and maintain effective working relations with members of City Council, private and public officials, subordinates, co-workers, and the general public
    • Superior ability to deliver presentations and respond skillfully to questions from City Council, senior officials and special interest groups
    • Strong leadership skills including the ability to direct, motivate, evaluate, and recognize staff; proven ability to share skills and knowledge with others
    • Proven acumen in business and financial management, with the ability to improve Sectional effectiveness and efficiency through the management and utilization of human, financial and physical resources
    • Excellent project/time management, analytical/critical thinking, problem-solving, and decision-making skills
    • Ability to identify, understand, and meet/exceed the requirements of internal and external customers
    • Ability to think and act strategically in a public sector environment, including the ability to anticipate emerging priorities and conceptualize and implement change strategies
    • Must be at a basic skill level in word processing and spreadsheet software
    • Must be competent within the meaning of the Occupational Health & Safety Act


    • Experience with SAP software
    • Knowledge of the functions of City departments, outside boards and local community groups
    • The Certified Records Manager (C.R.M.) designation
    • The Certified Archivist (CA) designation
    • Privacy and Access Council of Canada membership or certification
    • Completion of a course of study offered by the Association of Municipal Clerks & Treasurers of Ontario (A.M.C.T.O)


    • Must be able to work overtime as workload demands
    • Will be required to travel to various work locations and provide own transportation
    • Must take Oath of Secrecy
    • If not already achieved, must commence within one year from date of appointment and successfully complete within five years, the courses required to obtain the Municipal Administration Program (MAP) designation from the A.M.C.T.O.
    • If not already achieved, must successfully complete within five years, the courses required for the C.R.M. designation

    General Information:

    As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

      It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.  Therefore, a resume submitted to the City must not include references to any of the above characteristics.  Do not include:

    Any certificates that have photo identification
    Driver's licences
    Police records checks

    Note: The above documentation will be requested by the Human Resources & Division should you be the successful applicant.  If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant.  Please do not submit your Criminal Record Check with your application.

    ACCOMMODATION:  Reasonable accommodations are available upon request for all parts of the recruitment process.

    PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

    Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.
    Application information

    Application forms must reference the competition number (CMGR-04-22) and be submitted to Human Resources by 11:59 p.m. on the closing date (March 25, 2022).

    Applications must use the online application process detailed at

    Application Deadline:  By 11:59 p.m. (EST) on March 25, 2022

  • 1 Mar 2022 12:52 PM | Anonymous member (Administrator)

    Intermediate Information Analyst
    BC Pension Corporation

    Location: Victoria, BC
    Compensation: $70,950.64 to $80,892.74 per annum (salary includes 6.6% temporary market adjustment)

    There is more to Pension Corporation than you might think. We are an award-winning organization with meaningful purpose-driven work, where staff have impact and create peace of mind for those we serve. We have cultivated an outstanding community rooted in respect, where employees are inspired to have courage, take action, and be at their best every day.

    Our new nine-year strategic plan, Plan 20|30: Our Future is Insight, will guide us from 2021 to 2030. To learn about our aspirations and objectives and how you can be a part of a people-focused organization that is grounded in operational excellence, visit  

    What we offer:

    • A variety of work options (modified workweek, on-campus work, or a hybrid of work from home/on-campus)
    • Incredible campus with collaboration spaces
    • Ongoing training and professional development opportunities and scholarship programs
    • Comprehensive extended health and dental benefits for you and your family
    • Defined benefit pension program
    • Health & wellness programs - lunchtime seminars, community activities and a comprehensive Employee & Family Assistance Program
    • Opportunities to give back to the community and support not-for-profits
    • Seasonal events and socials
    • A robust awards/recognition program
    • Discounts on BC Transit passes, travel and accommodation, cell phones and plans, and more

    BC Pension Corporation is committed to the health and safety of our employees and is taking every precaution against COVID-19 while supporting our culture of community and connection in our hybrid workplace. We have implemented a COVID-19 Vaccination Policy that requires all new employees, as a condition of their employment, to confidentially self-disclose to the Corporation that they are fully vaccinated (two COVID-19 vaccinations). Details about the COVID-19 verification process will be provided at the time of offer.

    Description and Duties    

    We are seeking an Intermediate Information Analyst to join our team in VICTORIA, British Columbia, Canada.

    This position will support our staff transition to a M365 Teams and SharePoint environment. You have a strong desire to help people, a knack for finding answers, and innate ability to explain how things work.  You will use your information management expertise to help staff organize their information, minimize duplication, and eliminate redundant, obsolete, and trivial information.  You are excited about new technology and eager to take on new challenges.  This is a great opportunity for somebody who wants to apply their information management skills in a the M365 cloud.


    • Degree in Computer Science, Information Studies, or a related discipline and one year of recent, related experience; OR,
      • Diploma in Computer Science, Information Studies or a related discipline and 3 years of recent, related experience; OR,
      • Certification in Computer Science, Information Studies or a related discipline and 5 years of recent, related experience.
      • An equivalent combination of related education and experience may be considered.
      • Recent experience providing business and/or information analysis and/or privacy analysis on small to mid-size projects.
      • Recent experience working with legislation, policies and procedures related to the collection, use and disclosure of information.
      • Experience with a content management system, e.g. SharePoint, M365, OpenText, HP Trim etc.

    One or more of the following:

    o Experience supporting an information or records management program
    o Experience with information or data quality initiatives or metadata or taxonomy management
    o Experience with BC's Freedom of Information and Protection of Privacy Act (FOIPPA) and related regulations, policy, and procedures
    o Information management or Privacy related designation (e.g. Certified Information Professional or CIPP/C, CAPPA)

    Application information

    To apply, please visit

    Application Deadline: March 14, 2022


  • 28 Feb 2022 11:49 AM | Anonymous member (Administrator)

    Archives and Records Analyst
    World Bank Group

    Location: Washington, DC. USA
    Compensation: $71, 000 - $95, 000 USD (free of tax or tax allowance provided)

    Are you an archivist, records manager, or information governance specialist who wants to build a career that is truly worthwhile? Working at the World Bank Group (WBG) provides an outstanding opportunity to help our clients solve their greatest development challenges. The WBG is the oldest and largest multilateral development bank in the world and was founded in 1945.  It is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 12,000 staff worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

    The WBG Archives & Records team protects the institutional memory of the WBG and provides staff and the global community with access to relevant information and services to foster transparency and accountability, and reflect history to enable effective delivery of development solutions. We aspire to transform information governance across the entire lifecycle of information and illuminate WBG history to enable effective and accountable operations. ITSAR is responsible for: Management of Records Policy (including advisory services, policy compliance outreach and training, appraisal / retention schedules, and requirements for systems); providing records management support to WBG Institutions and staff; off-site records center services; implementation of the World Bank Policy on Access to Information; crafting knowledge products that promote the history of the WBG and the archival holdings; and the preservation and intellectual control required to maintain access to archival records.

    We are a diverse and inclusive team that solves challenges with creativity and curiosity, embraces technology to increase the impact our archival holdings can create, and brings effective information governance to the WBG's current information assets. We provide meaningful work, an open and collaborative environment, innovative and interesting challenges to solve, and an opportunity to develop your skills while contributing to the mission of the WBG.  We value collaboration, openness, curiosity, and perseverance! For more information about ITSAR, visit:

    Description and Duties    

    As part of the ITSAR Information Policies & Records Lifecycle Governance Team, the successful candidate will take part in in the following activities:

    Policy and Information Governance

    •    Define and implement policies, procedures and guidelines pertaining to records management and information governance.

    Appraisal and Disposition

    • Deliver archival appraisal and transfer services such as writing records retention and disposition schedules, conducting appraisal interviews and on-site visits, and analyzing business functions and processes to determine the value of records.
    • Implement records retention and disposition schedules.
    • Guide clients on applying the appropriate disposition authorities to their records.
    • Apply innovative artificial intelligence and machine learning technologies for the classification and appraisal of digital records.Participate in IT decommissioning projects.

    Application of Records Management Controls to WBG Applications

    • Manage the retention and disposition roles in the Microsoft Compliance Center to perform information governance tasks, including retention policy and label creation and administration, management of disposition reviews and legal holds, record destruction, reporting, creation of trainable classifiers, etc., and suggest improvements of the system.
    • Take part in the "In-Place Records Management" project, which seeks to use an application's existing functionality, or develop additional capabilities, to apply controls to the records in the same location where they are created, used, shared, and stored.
    • Select records for ingestion into the WBG's Digital Preservation System, based in Preservica.

    Governance of WBG Intranet sites and other M365 collaboration solutions

    • Support the IRC Governance Team in the governance of M365 applications via the Intranet Resource Center.
    • Appraise the value of M365 applications at the beginning and end of their lifecycle and archive permanent applications in Preservica.

    Records Management Support and Outreach

    • Provide support, and direction on the management of records to WBG units, including, but not limited to, good records management practices, use of SharePoint Online capabilities, administration of folder structures in SharePoint and other M365 applications, transfer of analog records to the WBG Archives and destruction of expired records. 
    • Design, develop and deliver training on records management and records management systems.
    • Be an active participant in the unit's day to day projects and responsibilities.

    Required Skills and Abilities

    • MA/MS in Archives, Records Management, Information Science, or related field.
    • A minimum of 2 years of relevant experience.
    • In-depth understanding and practical experience with standards and good practices for records management, records appraisal, and records disposition.
    • Ability to conduct independent research and functional analysis and to make judgments on the archival value of the variety of business records.
    • Experience with the records management solution for the Microsoft 365 platform and/or with using other electronic records management systems.
    • Ability to develop out-of-box solutions and customizations on Microsoft Office 365 platform and experience with Microsoft Power Automate would be an asset.
    • Knowledge of Preservica would be desirable.
    • Ability to communicate information graphically in an appealing way for reporting and other communication needs.
    • Conceptual, analytic, and innovative problem-solving ability.
    • Hands-on and results-oriented approach.
    • Excellent oral and written communication skills in English; ability to write concise and accurate reports, and good public outreach skills.
    • Ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
    • Ability to develop and maintain good working relationships with staff at various levels across the organization.
    • Curiosity in the WBG's work and familiarity with its mission and objectives.
    • Flexibility towards work environment changes and emerging opportunities.
    • Additional Information    This posting is listed as "local," but applicants from around the world are invited to apply.  Relocation assistance is possible.  

    Application information

    Submit your application on-line before March 31, 2022. Job number is 14858.
    Application Webpage (URL):
    Application Deadline: March 31, 2022.


Our Community

Public Awareness & Advocacy



Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500


The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

Privacy & Confidentiality  -  Code of Ethics & Professional Conduct

Copyright © 2021 - The Association of Canadian Archivists

Powered by Wild Apricot Membership Software