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Archivist, The Co-operators Deadline: March 29, 2021

16 Mar 2021 2:46 PM | Anonymous member (Administrator)


The Co-operators

Location: Burlington, ON

About the Organization    We have one common goal: to be where Canadians are, with the products Canadians need, when they need them, however they want to buy them.

The Co-operators Group Limited is a leading Canadian multi-line insurance and financial services co-operative with $47.3 billion in assets under management. Our subsidiary companies provide solutions in four core areas: property and casualty (P&C) insurance, life insurance, institutional asset management and brokerage operations. We are supported by 6,249 employees and a dedicated financial advisor network with 2,530 licensed insurance representatives throughout Canada. We also serve 241 credit unions with more than 5.8 million members.

Our member organizations include co-operative organizations, credit union centrals and representative farm organizations.

Our vision to be a catalyst for a sustainable society is reflected in all aspects of our operations including our community investment programs, which support people in need and help build community resiliency. We support and fund the development of community-oriented co-operatives and social enterprises, and we work hard to contribute to communities across Canada.

If you are looking for more information on our organization or exploring the possibility of a career with us, you've come to the right place. Discover what makes us different, learn about the value we create for Canadians, find out more about Sustainability at The Co-operators, or visit our newsroom for our latest press releases.

Description and Duties    

Bilingualism in English and French is an asset.

The Archivist is responsible for actively supporting the mission, mandate, and goals of The Co-operators corporate archival program by facilitating the continued preservation of and access to permanent corporate records from across The Co-operators group of companies. This position analyses, arranges, describes, and preserves archival records to ensure their continued longevity and availability, conducts research, and enables client access and use of the corporate permanent record. The archival program preserves and fosters The Co-operators corporate memory, ensures compliance with the external legislative framework and internal corporate recordkeeping requirements, and provides unique cultural contributions to our staff, our businesses and the co-operative community.

What you're responsible for:

  • Analyzes and evaluates records to determine their informational and evidential value based upon a comprehensive knowledge and understanding of operations across the Group of Companies, the internal and external legislative environment, the research/information needs of the organization and the contextual relationship between and among records.
  • Makes recommendations regarding the disposition of records based on the significance of the information to the understanding of corporate functions and activities, their condition and their uniqueness and usefulness.
  • Performs content and functional analysis on corporate records to determine their arrangement and description.
  • Safeguards the integrity of recorded information by protecting records from deterioration, damage and destruction.
  • Creates finding aids and other research tools reflective of the relationships between and among record groups and supporting the research requirements of the organization.
  • Provides professional reference services, research support, advice and consultation to internal stakeholders on broad and complex subject matter.
  • Develops and implements outreach initiatives (such as exhibits, publications, presentations etc.) which promote corporate culture and values and foster employee engagement.
  • Applies corporate policies, applicable external legislation and professional archival standards to manage and provide access to the collection.

What to expect:

  • You will travel occasionally.
  • Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.   
  • Detail oriented work that requires continuous mental concentration for extended periods of time. 


To be successful:

  • You have an innovative mindset to improve operational efficiencies and ability to influence change, with a primary focus on client needs.    
  • You use critical thinking skills to recognize assumptions, evaluate arguments, draw conclusions and proactively propose solutions.  
  • You have strong communication skills to clearly convey messages and explore diverse points of view.   
  • You build trusting relationships and provide guidance to support the development of colleagues.

To join our team:

  • Master of Archival Studies (M.A.S.) or Masters level of study in Library and Information Science (M.L.I.S.) with an area of specialization in archival science, or equivalent experience combined with pertinent post-secondary education.
  • A minimum of 2 years' experience working in archives, preferably in a corporate environment with a broad stakeholder group.
  • Demonstrated experience describing and providing access to archival records.
  • Experience applying legislation and policy to the release of information.
  • Member in good standing of recognized industry association(s) such as Association of Canadian Archivists (ACA), Archives Association of Ontario (AAO), Society of American Archivists (SAA) etc.

What we offer:

  • Training and development opportunities to grow your career with one of Canada's Best Employers.
  • Flexible work options and paid time off to support your personal and family needs.
  • A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
  • Paid volunteer days to give back to your community.
  • A comprehensive total rewards package, including competitive salary, bonus, pension and benefits.  

Application information

Application Webpage (URL):

Application Deadline:  March 29, 2021

Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500


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