Archivist (2 Yr Contract), Hospitaller Order of St John of God, Hamilton, ON

Location: Hamilton, ON
Compensation: $55,000 to 70,000 per annum + comprehensive benefit package

Who we are:

The Hospitaller Order of St. John of God is an Order of the Catholic Church, drawing its inspiration from the life, example and teaching of its founder – St. John of God, who ministered in a manner of hospitality that characterizes the mission of the Order to the present day.

The term ‘Order’ also includes the persons and activities of thousands of Co-workers, men and women, who, throughout the world, provide a wide range of health care and social welfare programs in centres and services that perpetuate the work for the poor, sick and needy commenced by St. John of God in the first half of the 16th century in Granada and southern Spain. Today, the Order’s mission is present in 52 countries on 5 continents.

The Order in North America comprises various centres in Canada and the United States, overseen by men who belong to the religious family popularly known as the Brothers of St. John of God. Although the number of religious men has been waning over the years, like many other religious institutions, it is very evident that more persons are being assisted by the Order throughout the world today, than ever before in its history.

How you will make an impact:

As the Archivist for the Province of the Good Shepherd, you will enhance the dignity and quality of life of our members through your responsibility for managing the historical records and heritage items of the Province of the Good Shepherd in North America.
    
Our values of hospitality, quality, respect, responsibility, and spirituality are demonstrated through your respectful care, assessment, and attention to detail of the historical, business and personal records of the Province.  This is achieved through professional collaboration with appropriate community and ministry resources and the accurate maintenance of records.

By welcoming and being respectfully present and hospitable to others, the Archivist models the Mission, Vision, and Values within the Administration Department of the Province of the Good Shepherd in North America.

Among other duties, the Archivist will:

Perform administrative tasks such as setting goals, writing reports, communications related to archival materials and history of the Brothers, participating in budget preparation, and preparing applicable policies and procedures consistent with best practices for archive management and preservation, etc.

• Assume responsibility for the collection, preservation, care and management of records and documents that are intended to preserve the past for the benefit of the future.
• Assume responsibility for cataloguing and managing valuable collections that have deep historical value.
• Assume responsibility for selecting, retrieving, and managing various materials for the sake of preservation.
• Respond to inquiries from persons requesting information, as directed and within the established procedures.
• Respond to and liaise with archivists from other Provinces of the Hospitaller Order of Saint John of God, Diocese of the Catholic Church, and other institutions to assist with historical information gathering and preservation. Build and maintain strong professional relationships with the archival and library science community including participating in collaborative efforts and providing professional advice, when appropriate.
• Preserve and catalogue objects/artifacts, documents and records to professional museum standards and archival records according to the Rules of Archival Description (RAD) and to copy/transfer films/videos, photographs, and audio tapes to reliable and readily retrievable formats as may evolve from time to time.

• Research and record the historically significant, origin and value of archival materials.
• Coordinate and organize events and programs regarding collections such as workshops, lectures, and exhibitions etc.
• Establish protocols and guidelines towards accessing and using archive materials.
• Discover and locate new material and work towards their acquisition and or display.
• Recommend, implement and operate a safe and secure archive database program.
• Review restricted records, and records subject to copyright, and advise on privacy and copyright law including administration of requests for reproduction and publication of archival material.
• Conduct and/or participate in oral history research with Brothers and key lay people involved in the history of the Province.
• Provide records management advice to the Provincial Leadership and implement records retention policies and procedures for both print and electronic records in the archive office.
• Prepare an annual report to the Provincial Leadership, including analysis of user and web site statistics.
• Initiate and administer grant projects, as appropriate; and
• Provide training and direction to temporary archival staff and volunteers.

What you will bring to our team:

• Experience/Education in Post-Graduate studies in Archive management and retention or Library and Information Science degree.
• A minimum of 1 to 3 years of experience working as an Archivist, managing archival collections in textual and non-textual formats; for example, letters, manuscripts, business records, photographs, audio records, video recordings and digital files.
• Bilingual - proficiency in both English and French (to coordinate records in Quebec and English-speaking parts of North America)
• Familiarity with standards and practices for digitization.
• Strong documentation skills and computer knowledge. Proficiency in Microsoft Office programs (Word/Excel/Publisher/Power Point) and Archive database programs.
• Excellent verbal, interpersonal, communication and organizational skills with the ability to handle multiple tasks and set priorities, as well as to maintain teamwork which may include sharing work overload.
• A genuine interest in history is an asset.
• A valid Driver's license is required.

Other Information:

Two Year Full-time Contract
($55,000 to $70,000 per annum)
Plus, Comprehensive Benefit Package
35 hours per week

The Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve.

The Order welcomes and encourages applications from all people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

How to Apply:

Apply via email to: scino@gsch.ca by June 14th, 2024

Job Posting

Collections and Digital Access Specialist, Hamilton Public Library, Hamilton, ON

Location: Hamilton, ON
Compensation: $40.78 - $47.97/hr

Under the direction of the Manager, Local History & Archives and working directly with the Exhibition & Outreach Coordinator, Archivist, Digitization Technician and the Local History & Archives Department, the Collections and Digital Access Specialist will support records management, digital asset management, digital preservation and collections management operations, projects and workflows.

Local History & Archives (LHA) exists to collect and provides access to documentary heritage that makes a significant contribution to an understanding of the development of the City, its natural and built environment, its culture and the people who lived, worked, and had an impact upon the Hamilton area. The Hamilton Public Library (HPL) continues to actively engage the Hamilton community to address gaps in the LH&A collection and expand access to historical materials related to the City of Hamilton.

Our collection of over 35 million items includes over 3 million photographs depicting the history of Hamilton and the surrounding areas from as far back as the mid-1800s.

Description and Duties:   

• Supporting the replacement of the Digital Asset Management System (DAMS) through testing, documentation of existing workflows/standards and research of best practices
• Assisting with the promotion and public access to records through the review and migration of content into AtoM
• Supporting the migration of departmental records including critical collections management and donor files to a modern file plan
• Assisting with the architecture plan and gap analysis to identify improvements to digitization, digital preservation, and collections management workflows
• Providing information services; conducting reference interviews; developing search strategies; recommending appropriate materials and formats
• Writing, updating and evaluating manuals and procedures; writing reports; composes correspondence; compiles and analyzes statistics; inputs and retrieves data
• Understanding of current copyright legislation as it pertains to archival material in all formats

QUALIFICATIONS:

• Master's Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives, Records Management or Information Systems and Design from an ALA accredited institution. Additional certification preferred in Records Management.
• Knowledge and understanding of current records management and digital asset/preservation principles and practices
• Knowledge and understanding of current Archival principles, systems and practices
• Knowledge of existing and emerging standards related to archives, metadata, digital records, digital preservation and records preservation theory and methodology
• Familiarity with Archival Management and Digital Preservation Software such as AtoM and Archivematic
• Familiarity with Digital Asset Management Systems such as Canto Cumulus
• Knowledge of and practical experience in creating descriptions using archival descriptive standards including the Canadian Rules for Archival Description (RAD)
• Excellent working knowledge and experience of computer applications including word processing, spreadsheet and presentation software, online databases, Internet browsers, software applications for website creation and maintenance, information sharing technology and digitizing information
• Strong research, analytical and problem-solving skills
• Excellent interpersonal skills, written and oral communication as well as organizational and attention to detail
• Demonstrated ability to work independently and cooperatively as part of a team
• Adheres to policy and procedures identified in the Hamilton Public Library Manuals

Young Canada Works

This position is funded in part through Young Canada Works (YCW) at Building Careers in Heritage (BCH), and all applicants must be registered in the YCW candidate pool and meet the current YCW BCH eligibility criteria.

An individual may be eligible for employment if they:

• are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
• are legally entitled to work in Canada;
• are between 16 and 30 years of age at the start of employment;
• are willing to commit to the full duration of the work assignment;
• will not have another full-time job (over 30 hours a week) while employed with the program;
• are unemployed or underemployed;
• are a college or university graduate; and
• are not receiving Employment Insurance (EI) benefits while employed with the program.

Note: Priority will be given to graduates that have not previously participated in YCW internship programs.
 

How to Apply    

Please email application to recruit@hpl.ca
Application Webpage (URL)    https://hpl.ca/jobs
Application Deadline    June 9, 2024
 
The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified.

Please be aware the selection process may involve any of interviews, test, and presentations or any combination thereof.

Please email your application to recruit@hpl.ca no later than 11:59pm on Sunday June 9, 2024.

Manager, Corporate Information Management, Halifax Regional Municipality, Dartmouth, NS

Location: Dartmouth, Nova Scotia
Compensation: $102,970-$133,260 

Corporate Information Management (CIM) provides information management services for the municipality. CIM operates the Municipal Archives and the Municipal Records Centre, develops information management policies and procedures, and provides guidance on information management issues.

Description and Duties    

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Manager, Corporate Information Management in the Office of the Municipal Clerk (MCO) in Legal & Legislative Services

HRM is committed to reflecting the community it serves & recognizing Diversity & Inclusion as one of the Municipality's core values.We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons,Women in occupations or positions where they are underrepresented in the workforce,Indigenous/Aboriginal People,Persons with Disabilities & 2SLGBTQ+ Persons.Applicants are encouraged to self-identify on their electronic application

As a Division of the Office of the Municipal Clerk,the Corporate Information Management (CIM) department is responsible for stewarding the development, implementation,& oversight of organizational CIM strategies,policies, procedures,& practices.The department provides education & support to internal Business Units on information management including the development & delivery of information & records management education & training programs to municipal staff,management,& elected officials.The Manager will build on existing internal & external relationships to support the management of the corporate records program across organization.As a member of the MCO management team,the Manager is responsible for ensuring all program activities are carried out in accordance with established responsibilities,schedules,& budgets

DUTIES AND RESPONSIBILITIES:

• Plans, develops, implements,& evaluates a program that stewards the organization through their corporate responsibilities for record life cycle management
• Supports a team who serves as lead point of contact with HRM to support the corporate IM program
• Works with internal clients to respond to needs & provide recommendations for IM management
• Provides leadership & brings consistency to IM practices across the organization where applicable
• Makes investment recommendations & provides on-going endorsement,rationale & objectives for the CIM program to the Municipal Clerk
• Provides direction & guidance to the Municipal Archivist relative to the development & implementation of policies & administrative procedures & current and future levels of service for the Municipal Archives
• Establishes & monitors performance standards for records centre and archives services
• Leads, coaches, mentors, & manages CIM staff through assigning tasks,work schedules,& responsibilities
• Establishes, monitors,& manages the operating budget for the CIM division
• Develops & executes strategic, business, operating & resource plans for the CIM division

For a complete description of duties/responsibilities for this position please email jobs@halifax.ca

Qualifications    

Education & Experience:

• Master of Library and Information Studies (MLIS), business administration, information systems, or other relevant field; or suitable combination of formal education and experience
• Certified Records Manager (CRM), Electronic Records Management (ERM) or Certified Document Imaging Architect (CDIA+) required
• Minimum eight (8) years of experience in business/systems operations and records management, including five (5) years in a managerial or supervisory role
• Experience in budget and financial management
• Experience in strategic planning and project management involving coordination of goals and resources across multiple, related projects
• Developing and monitoring the delivery of efficient and effective solutions to diverse and complex business problems
• Leading multi-year enterprise-wide projects
• Experience managing Information Management professionals preferred
• Experience as part of an ECM or Knowledge Management is considered an asset

Technical/Job Specific Knowledge and Abilities:

• Excellent knowledge of information management policies, standards, processes, and practices
• Desired records management skills include: records retention scheduling, indexing/classification and electronic management systems, records policy and process development, and strategic records, information and imaging systems
• Proven business analysis and project management skills
• Strong planning, organizational, meeting management, and facilitation skills
• Demonstrated ability to develop and implement policies, standards, processes and procedures and to adapt to rapidly changing technology processes, business models, user behaviors and apply them to business needs
• Demonstrated ability to establish and maintain a high level of trust and confidence, highly effective in collaborative relationships
• Champions change and effectively manage the implementation of new ideas
• Familiar with applicable privacy and access legislation, policies and procedures  
• Knowledge of all applicable municipal legislation and HRM corporate/ departmental policies and procedures
• Proficient in MS Office software
• An equivalent combination of education and experience may be considered

How to Apply    

Apply online: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25749&siteid=5764#jobDetails=759779_5764

All applications must include a cover letter & resumé.
Application Deadline: Applications will be received up to 11:59pm on Tuesday, May 21 2024. 

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Digital Archivist, Halifax Regional Municipality, Dartmouth, NS

Location: Dartmouth, Nova Scotia$38.48/hr
Compensation: $38.48/hr + benefits

Corporate Information Management (CIM) provides information management services for the municipality. CIM operates the Municipal Archives and the Municipal Records Centre, develops information management policies and procedures, and provides guidance on information management issues.

Halifax Municipal Archives is the official repository for historical municipal government records from Halifax, Dartmouth, Bedford and the former County of Halifax, and also holds community records from the region.

Description and Duties    

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Digital Archivist within the Corporate Information Management division of Legal and Legislative Services.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons.  Applicants are encouraged to self-identify on their electronic application

Reporting to the Manager, Information Management, Corporate Information Management (CIM), the Digital Archivist provides the technical expertise and knowledge required to implement and operate HRM's digital archives and preservation program, which will be integrated within the archives management system.

The Digital Archivist works with archivists and information analysts on the CIM team, staff from across the organization, and donors from the community to identify, transfer, manage, preserve, describe, and provide access to digital materials in the Municipal Archives' holdings. The Digital Archivist also implements and operates digital preservation software and tools according to the Open Archival Information Systems (OAIS) reference model and with the intention of becoming a certified Trustworthy Digital Repository. The Digital Archivist is highly motivated and professionally invested in staying up to date with current best practices in a rapidly evolving field.

DUTIES AND RESPONSIBILITIES:

• As a subject matter expert in Digital Preservation, leads the design, implementation, and on-going operations of digital preservation services for the organization
• Provides advice and assistance towards the long-term preservation of digital content, both for the Municipal Archives and the Municipality's business units.
• Researches and recommends methodologies, best practices, and tools.
• Develops preservation strategies for existing and future digital content to ensure long-term access and use of records.
• Participates in the implementation of the Municipal Archives' digital preservation program
• Manages the content within the digital preservation software and tools within the Municipal Archives' digital preservation program.
• Promotes good digital preservation management practices in the Municipality.
• Appraises, selects, arranges, and describes digital archival material according to institutional and professional standards.
• Provides remote and in-person reference and research services to staff, elected officials, and the general public in a manner which respects a diverse clientele, confidentiality of users, copyright and access and privacy legislation, and the preservation needs of vulnerable archival records.
• Participates in the evaluation process for the procurement of contract and consulting services in support of CIM activities and projects.
• Assists with the development of policies, procedures, guidelines, and standards necessary for the implementation of the digital preservation program.
• May be required to assist with disaster recovery efforts.  
• Other duties related to the delivery of corporate information management, as assigned.

Qualifications    

Education & Experience:

• Two-year graduate degree specializing in information management or archival studies with one or more years related experience, OR two-year graduate degree in a related field with three (3) or more years related experience.
• Post-graduate certificates in Digital Preservation, Digital Archives Management, or equivalent training based on the Open Archival Information Systems (OAIS) reference model will be considered.
• Demonstrated experience working with archival material in all formats, especially born-digital and digitized objects in both current and obsolete digital formats.

Technical/Job Specific Knowledge and Abilities:

• Thorough knowledge of archival theory, standards, and best practices.
• Extensive knowledge of existing and emerging digital preservation standards, technologies, and best practices.
• Knowledge of web archiving.
• Experience implementing and using digital preservation management software and related tools.
• Knowledge of information systems and good document management practices and procedures.
• Analytic skills required to decipher complex record-keeping systems and select records of enduring value.
• Experience creating archival descriptions according to the Rules for Archival Description.
• Experience using archival management systems or complex databases.
• Experience with digital reformatting of archival material.
• A high level of accuracy and attention to detail.
• Familiarity with metadata standards relevant to the archival control of digital collection materials, such as Dublin Core, METS, MODS, and PREMIS.
• Ability to remain up to date with technological developments in the field with an interest in continued professional development.
• Demonstrated ability to work as part of a multi-disciplinary project team.
• Knowledge of copyright and permissions issues related to digitized and born-digital material.
• Excellent oral and written communication skills.
• Experience in the development of policy and procedures.
• Experience with Microsoft suite of products including SharePoint Online is considered an asset.

How to Apply    
Apply online at: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25749&siteid=5764&PageType=JobDetails&jobid=759600#jobDetails=759600_5764

Application Deadline    Applications will be received up to 11:59 pm on Sunday, May 19, 2024

Project Archivist, Archives des jésuites au Canada/The Archive of the Jesuits in Canada, Montreal, QC

Location: 25 Jarry West, Montreal, QC
Compensation: $21.00/hr

Organization Homepage (URL)    https://archivesjesuites.ca/

The Archive of the Jesuits in Canada provides an access point to its collections, as well as resources concerning the history of the Jesuits in Canada. It supports the research of members of the Jesuit community, genealogists, academic researchers, Indigenous researchers, artists, and students from a variety of disciplines. The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records.

Social Media   

Description and Duties    
The Archive of the Jesuits in Canada (AJC) is seeking a candidate for the position of Project Archivist, under the Young Canada Works Program. This is a 24-week position projected to begin on September 23, 2024, and run through March 21, 2025. The AJC is located in Montreal, Quebec. The internship will be on-site, at Maison Bellarmin, in Montreal. The hourly wage for the internship is $21.00 per hour (35 hours per week; 24-week project; unpaid statutory holidays and 10-12-day seasonal break in December/early January).

The main objective of the project is the processing of different fonds that testify to the presence and activities of Jesuits in Northern Ontario, from 1844 onward. This includes the appraisal, the processing, and the creation of finding aids for the selected fonds. The project also includes the digitization of selected records - textual records and photographs - pertinent to larger research undertaken. In total, the selected fonds to be processed include approximately three meters of textual records and about 2,000 photographs. The selected candidate will create file level inventories of the fonds as well finding aids on the fonds level to ameliorate the discoverability of the material. These will be ingested into our online databases. As such, the selected candidate will work with standardized description templates and other standardized processes associated with the processing of the fonds. The Project Archivist will also need to write reports on the project processes and scope.

This initiative of processing and improving the discoverability of material that highlights encounters between Jesuit and different Indigenous nations and communities is being conducted in the context of the AJC commitment to promote access to records for Indigenous researchers about material that concerns them.

TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC are engaged in a process of truth and reconciliation with Indigenous peoples. The AJC supports Indigenous resurgence. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, the Report of the Truth and Reconciliation Commission Taskforce of the Steering Committee on Canada's Archives as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records.

Qualifications    

• Recent graduate. University level education in Archival/Information studies or a related field with a demonstrated interest in archival theory and practice; with preference for candidates with a master's degree in Information studies with a specialization in Archival studies;
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description(RAD);
• Interest in digital archives, including digitization practices and processes;
• Ability to communicate information to small and large groups;
• Oral and written fluency in English, with a working knowledge of French, is required;
• Ability to work independently and as part of a team on collaborative initiatives;
• Ability to develop objectives and to implement procedures.

The primary language of the archival records that will be handled by the intern is English, with some material in French. The selected candidate will need to be able to write in English. The working environment of the AJC is in French. Operational activities are delivered in French, English, or both, depending upon the researcher, the initiative, and the intended audience. The selected candidate will need to be comfortable working in a bilingual environment.

Additional Information    

The position is in Montreal, Quebec, a city with a diverse population. It is an urban environment with a significant number of universities and cultural institutions.

Preference will be given to Indigenous candidates. Candidates from the Government of Canada's job equity groups are encouraged to apply.


How to Apply    

The deadline for applications is June 17, 2024.

To find more information about the AJC, please visit our website: https://archivesjesuites.ca/

Applications, which must include a letter of interest and a curriculum vitae in one Word of PDF file, should be sent to François Dansereau, Director of The Archive of the Jesuits in Canada: CANAJCdirection@jesuites.org.

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Personal information received from prospective candidates will be used only for this recruitment process.

Application Webpage (URL)    https://archivesjesuites.ca/https://archivesjesuites.ca/
Application Deadline    The deadline for applications is June 17, 2024.

Archivist (full-time),  Catholic Pastoral Centre, Calgary

Location: Calgary, AB
Compensation: starting at $70,000 pa

The Archivist is responsible for the management of historical records of the Diocese of Calgary, and those associated with the Diocese of Calgary which are in the care of the archives. Activities include the acquisition, appraisal and accessioning of records in all formats as well as their processing, preservation, description and arrangement. the Archivist is responsible for safeguarding the records and maintaining their privacy in compliance with civil and canon law. The archivist will provide reference services and access to the records to researchers according to diocesan policy.

Responsibilities
Archives:

• Selection and use of suitable tools and procedures for the best capture, protection and proper accessibility of the records
• Appraisal/disposal of records in line with the mandate, policies and record retention schedule
• acquisition and accessioning - ensuring that all records of lasting value created by CPC offices are acquired in a timely and orderly manner
• arranging and describing the records to Canadian professional standards in an AtoM catalogue
• providing access and reference services to internal staff, parishioners and researchers
• outreach and advocacy - giving presentations or tours, and creating content as requested
• occasional in-depth historical research projects as required by staff and parish historians
• identify, design, and complete digitization projects to enhance access to records and to provide optimal protection
• foster connections with academic organizations and communities to encourage volunteers and work experience students to work in the archives
• manage and supervise volunteers and service-learning students
• manage the records of the Sisters of Charity of St Louis, Western Province
• liaise with IT and consulting services to complete digitization projects
• oversee digital file production in the following records series: marriage dispensations, tribunal case files, and smaller record series as requested by ministry offices

Records Management:

• Create, implement and update records retention schedules and disposal authorities
• work collaboratively with CPC offices to define and identify appropriate record retention periods and to facilitate the transfer of records in a timely manner
• other duties as assigned by the chancellor and bishop's office

Qualifications:

• Master's degree in archives and records management recognised by the Association of Canadian Archivists would be an asset
• records management diploma, library technician diploma or museum designation would be considered
• 2-5 years of archival or related experience
• experience with archives, and familiarity with cataloguing and processing records
• strong pastoral skills and focus dealing with people
• commitment to professional development
• excellent MS Office skills (Excel, Word, PowerPoint, Outlook)
• ability to maintain confidentiality in all aspects of work
• strong attention to detail and proofreading skills
• excellent communication skills and listening skills
• strong organization and time management skills
• ability to adapt rapidly changing priorities
• ability to work mostly independently

Hours of work
Mon-Fri, 8:30 am - 4:30 pm (includes one hour unpaid lunch break)

Safe Environment
In support of the Safe Environment Program, this position is required to obtain or complete the following:

• Police information check (PIC)
• Praesidium Sexual Abuse Prevention online training modules
• sign the agreement to model code of conduct

Physical demands

• constant sitting to complete computer and desk-based tasks
• constant movements of the neck in all directions required when completing assignments
• high levels of concentration
• potential exposure to stressful situations such as deadlines, dealing with aggressive or upset individuals, abusive or aggressive phone calls, general workload demands
• lifting up to 30 lbs/14kg
• occasional: pushing, pulling, kneeling, squatting, forward reaching, reaching above shoulders, stooping and bending forward from standing position, carrying of objects

Why you should apply

• comprehensive benefits package
• vacation and paid sick days available after three months
• RRSP after three months employment
• personal/flex days
• opportunities for employee development

To apply
Documents required as part of the application process include a completed application form - download here:  https://www.catholicyyc.ca/careers.html,
resume, and three (3) reference checks (will only be contacted if you are selected as our final candidate)

Applications should be submitted by email to: https://www.catholicyyc.ca/careers.htmlcareers@calgarydiocese.ca
No phone calls please

Applications will be accepted until a suitable candidate is found. Only applicants who are short-listed for an interview will be contacted directly by our office. We thank all applicants in advance for their interest.

Job posting

Records and Information Lead, The United Church of Canada, Toronto, ON

Location: Toronto
Compensation: $67,516.87 to $76,949.73

Organization Homepage (URL)  

The Shared Services Unit of The United Church of Canada is seeking an individual to fill the role of Records and Information Lead on a permanent full-time basis (35 hours/week).

The Shared Services Unit brings together all of the shared services offered nationally and includes:  Human Resources, Payroll Services, the governance and administration of the Pension Plan of The United Church of Canada, Group Insurance administration, Archives, GCO Administration, Legal and Incorporated Ministries. They ensure that policies established by the General Council are upheld and that federal/provincial employment standards are met.    

The United Church of Canada Archives, located at 40 Oak Street in Toronto, ON, consists of the General Council Archives and the Ontario Regional Council Archives. The Archives collects the records of the Regional Councils, Communities of Faith, former Conferences, presbyteries and local church records from Ontario and the organizational records of the General Council office, antecedent denominations, inter-church material and personal and private material.   

Description and Duties    

The Records and Information Lead ensures that all records of the General and Regional councils offices are properly stored, accessed, and managed in a secure manner and ensures compliance with legal requirements and regulations regarding the storage, access, retention and use of information. They support and train end-user staff to manage information through retention and disposition periods to preserve the records and history of the United Church of Canada. 

Primary Areas of Responsibility Include:

1. Records Management: Leadership, Training and Support (40%): Provide leadership for the lifecycle of records and content throughout the General and Regional councils offices.
2. Records Management: Administration (40%): Complete implementation of and manage the Electronic Document Records Management System (EDRMS).
3. General Support and Administration (20%): Report, when required, to Regional Executive Ministers on records management progress and issues; reporting to the Information Management and Technology Steering Committee (IMTSC) when requested; Prepare reports on work activities weekly or as required.

Qualifications

• Masters of Information Studies degree with a focus on records and information management or suitable equivalent, and higher certification such as Certificate of Records and Information Management or Certified Records Manager;  
• Digital Archivist certification, training or suitable experience is preferred.  
• Minimum 3 years of work experience as a records coordinator or equivalent;   
• Familiarity with the ethos, structure, and practices of The United Church of Canada; a working knowledge of the history of The United Church of Canada and its predecessors, particularly in Ontario is an asset;  
• Experience training end-users, communicating technical information to non-technical staff as well as developing and leading training programs is an asset; 
• Working knowledge of Records and Information Standards and best practices such as the Electronic Records as Documentary Evidence, ISO 154819, 30300, 23081, 19005, MoReq2010;  
• Knowledge of relevant legislation and/or policies that guide access or restriction to records, specifically copyright and privacy; 
• Computer skills in the use of various software applications - Office 365, Dynamics, SharePoint, One Drive, Teams, Zoom, Adobe, Knowledge of AtoM and Archivematica.  Proficient in Microsoft 365, and a strong understanding of SharePoint functionalities and administration;  
• Advanced experience using SharePoint as an electronic records management system would be considered an asset;  
• Knowledge of Records Management systems, Enterprise Content Management (ECM) systems; databases and metadata standards; 
• Knowledge of digital preservation tools and workflows;  
• Strong communication skills, both written and verbal, analytical and time management skills; and 
• A motivated self-starter, comfortable learning new tools, working remotely from a collaborative team;  
• Alignment with the vision and values of The United Church of Canada - respect, integrity, passion and diversity.

How to Apply    

Interested applicants are invited to submit their resume to Human Resources at careers@united-church.ca. Please quote  job number 24-14 in your application.
Application Webpage
Application Deadline: May 22, 2024

 

6 Month Limited Term Archivist, City of Calgary Archives, Calgary, AB

Location: Calgary, AB
Compensation: $42.09/ hr

The City of Calgary Archives was created in 1981 to safeguard and make available Calgary's municipal government records and city information. Everyone is welcome to research the records held at the archives.

Description and Duties    

The Archivist position exists to fulfill the legislated functions related to archives as per the FOIP Act and City of Calgary bylaws. The position will identify, acquire, preserve, and make accessible material in the form of civic and private records (physical and digital) which document the structure, functions, activities and history of the Corporation of The City of Calgary and its predecessors. Primary duties include:

• Appraise all records created by the Corporation, once the business need has passed, to identify records of permanent archival value and approve the destruction of records that have met their retention period, and which have no archival value.
• Collaborate with Records Management and Law to implement FOIP legislation and records management legal obligations.
• Engage with Councillors and other arms-length organizations with links to City operations to acquire private records for the Archives that will diversify and provide additional context and value to City records.
• Gain informational control of archival records through the collection of metadata and by indexing and the arrangement and description of records according to national and professional archival standards.
• Establish and maintain consistent descriptive practices to optimize search and retrieval with the Archives¿ descriptive databases.
• Conduct training sessions and coach new archivists on current archival policies and procedures and the maintenance of the archival management software.
• Train and provide project direction to the Information Management Technician (daily), TESAs and summer students (yearly for 4 to 6 months) in archival principles, data entry standards and the Archives¿ management software.
• Consult with the researcher to assess research scope and requirements and facilitate search and identification of relevant records.
• Coach new archivists on the scope and location of records that may or may not be described in the archival management database or the records management database.
• Either provide relevant materials to researchers virtually or schedule an onsite visit to consult records.
• Provide access to material in accordance with legislated requirements and educate onsite researchers on the care and handling of archival materials.
• Provide permission to publish materials in accordance with copyright legislation or help redirect users to copyright holders (when known).
• Promote the research use of records holdings and the history of the Corporation to all City employees and the public through outreach activities.
• Develop and make presentations for the purpose of educating City employees and management by interpreting records disposition policies and current archival standards and practices.
• Monitor environmental standards in work and records storage areas to ensure that temperature and humidity remain stable to ensure optimum conditions for records preservation.
• Decide on and implement conservation treatments of records when required.
• Advise City employees on issues of records preservation.
• Develop and annually review disaster recovery guidelines for Archives to provide procedures to re-establish records holdings in case of disasters or emergencies.

Qualifications    

A Degree PLUS additional training as follows:

• A Masters in Archival Science/History/Library or Information Management plus at least 1 year of experience in the heritage sector (Archives, Library, Museum) OR
• A Certificate in Archival Studies (College program or professional association training (eg. Archives Institute by the Archives Society of Alberta) plus at least 3 years of experience in the heritage sector (Archives, Library, Museum).
• A working knowledge of archival practices of appraisal, accessioning, arrangement, description, and reference work is required.
• Experience working with ArchivEra, OpenText Content Server or other records management software and databases will be considered an asset.
• Experience with electronic records disposition, accessioning, digital preservation and provision of access is an asset.
• You have excellent organizational skills and a strong attention to detail accompanied by demonstrated customer focus and strong interpersonal skills with the ability to work with, and communicate effectively, with various levels of both staff and elected officials.

How to Apply    

Please apply via the City of Calgary Careers website.
Application Webpage
Application Deadline: May 17, 2024
Job poster
 

Archival Intern, St Paul's High School, Winnipeg, MB

Location: Winnipeg, Manitoba
Compensation: $18/hour

Central to the mission of St. Paul's High School is the preparation of young men for post-secondary studies and subsequent leadership in the community. As a Jesuit, Catholic school our curriculum has been developed in a way that stimulates our students' imagination and desire to learn, encourages them to make positive and meaningful decisions, and provides the groundwork that promotes lifelong learning.

Through the commitment and efforts of all members of the learning community - students, parents, teachers, alumni, friends, and board members - our students develop into competent, conscientious, and compassionate men for others.

Description and Duties    

• Job Description: Internship, full-time contract (32.5 hours/week for 32 weeks)
• Duration: August 19th, 2024 - March 28th, 2025
• Application Close Date: June 28th, 2024

St. Paul's High School is seeking an Archival Intern to assist with preparations for their upcoming centennial (2026-2027).  

This position will focus on collecting, documenting, and preserving oral history interviews and the acquisition of associated objects and images. These materials will be preserved in the school archive's collection and will be used to develop interpretive content for the upcoming centennial.  

Qualifications   

• Post-secondary education in Archival or Museum Studies or an associated program
• Preference will be given to those who have archival training and/or vocational experience within an archive 
• Ability to work as part of a team and independently  
• Excellent verbal and written communication skills 
• Excellent organizational skills and attention to detail 
• Knowledge of the care and handling of archival records and artifacts 
• Proficiency with Microsoft Office suite 
• Strong research skills 
• Experience working with recording equipment is an asset
• Previous oral history experience is an asset

Requirements:

This position is funded in part through Young Canada Works. You must meet the YCW eligibility. 

• Be a Canadian citizen or a permanent resident, or have refugee status in Canada
• Note: Non-Canadian students or graduates holding temporary work visas or awaiting permanent resident status are not eligible.
• Be legally entitled to work in Canada (have a valid social insurance number) Be a graduate from college or university
• Be between 16 and 30 years of age inclusively at the start of employment
• Meet the specific eligibility criteria of the program to which you apply
• Be registered in the YCW online candidate inventory

This position requires a Criminal Record Check and Child Abuse Registry Check.

Acknowledgement:

We acknowledge the financial support of the Government of Canada.
 
How to Apply    

Applicants must create a profile with Young Canada Works, meet all the eligibility requirements, and apply via email to: apply@stpauls.mb.ca .

Only those candidates selected for an interview will be contacted.  

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications for the posted position.

Application Webpage 
Application Deadline: June 28th, 2024
Job poster

 

Centre du patrimoine, Société historique de Saint-Boniface (SHSB), Winnipeg, MB

Location: Winnipeg
Compensation: $70,000-$85, 000

Le Centre du patrimoine est un centre d'archives et de recherche qui se consacre à la préservation, à l'étude, à la diffusion et à la mise en valeur de l'histoire des francophones et des Métis du Manitoba et de l'Ouest canadien. Le Centre du patrimoine a pour mission de conserver et de diffuser les documents et ressources à valeur culturelle, patrimoniale, juridique ou historique, fruits de la présence des francophones et des Métis dans l'Ouest canadien et au Manitoba depuis plus de 250 ans. Par l'entremise de la Société historique de Saint-Boniface, il fournit des services patrimoniaux gratuits au grand public francophone et métis au Canada.

Description and Duties    

Direction générale - Centre du patrimoine  - Société historique de Saint-Boniface (SHSB)

Notre client, le Centre du patrimoine, cherche une direction générale dynamique pour diriger ses opérations et guider sa croissance. Ce rôle implique la modernisation et la professionnalisation de l'organisme pour le 21e siècle, ainsi que diverses responsabilités allant de la prise de décisions stratégiques au façonnement de la culture d'entreprise. Vous occuperez plusieurs fonctions : chef d'équipe, directeur des opérations, gestionnaire de finances, et directeur de programmation et de communications.

Si vous êtes passionné par le patrimoine et que vous souhaitez contribuer à son avenir tout en jouant un rôle central dans le développement du Centre du patrimoine, cette occasion s'adresse à vous.

Les principales responsabilités incluent :
Gestion du personnel

• Diriger les contractuels et les bénévoles en conformité avec les politiques de la Société historique de Saint-Boniface, et gérer les aspects liés à la détermination des besoins en matière de personnel, à l'embauche, à l'orientation, à l'évaluation, à la négociation des salaires et au développement professionnel.

Gestion des finances

• Gérer de manière responsable le budget en collaboration avec le comité des finances, ce qui comprend la planification financière, les demandes de financement, la tenue des livres et l'administration des budgets.

Direction stratégique

• Appliquer les politiques établies par le conseil d'administration et réaliser les objectifs globaux approuvés par celui-ci.
• Collaborer avec le conseil d'administration pour assurer une bonne gouvernance, faire des recommandations pour l'améliorer, maintenir de bonnes communications, siéger aux comités du conseil d'administration, organiser des séances de planification stratégique, et élaborer et mettre en œuvre le plan opérationnel en conformité avec le plan stratégique.

Direction opérationnelle

• Assurer la direction de la planification, du développement et des fonctions administratives de l'organisme en vue d'atteindre les objectifs fixés dans le plan opérationnel, en appliquant de bonnes pratiques de gestion et en faisant preuve de prudence, de jugement et d'éthique.
• Gérer les collections, les projets d'archives et la bibliothèque, ainsi que le service de généalogie.

Relations externes

• Établir des relations fondées sur la coopération avec le gouvernement, les autres organismes du secteur du patrimoine, y compris les organismes patrimoniaux du Manitoba, et prendre en charge les relations publiques et le réseautage, en gérant aussi bien la publicité que les communications avec les donateurs d'archives, les donateurs au fonds de dotation, les bailleurs de fonds et les membres de la Société historique de Saint-Boniface.

Expériences, aptitudes et compétences requises :

Qualifications et expertise

• Formation universitaire au niveau de la maîtrise ou l'équivalent en histoire ou dans un domaine connexe au mandat du Centre du patrimoine (ex. : sciences sociales, science de la conservation, archivistique ou muséologie). Nous sommes à la recherche d'une DG qui a un profil de chercheur et possède préférablement une compréhension générale de la francophonie en situation minoritaire.
• Expérience professionnelle dans le secteur des organismes sans but lucratif ou ceux du patrimoine, des archives ou de la bibliothéconomie.
• Expérience dans un poste de direction ou comme gestionnaire de niveau intermédiaire.
• Les meilleurs candidats auront une grande expérience en gestion, qu'ils auront acquise soit en travaillant dans le secteur des arts ou d'autres secteurs, soit en gravissant graduellement les échelons.

Compétences clés

• Assurer l'administration et la gestion d'opérations quotidiennes saines.
• Gérer attentivement les ressources humaines ; embauche, évaluation, appui, développement professionnel, discipline et congédiement de membres du personnel.   
• Exercer un leadership dans la mise en œuvre de la planification stratégique élaborée par le conseil d'administration (CA); préparer des rapports récurrents comme agent de liaison avec le CA et ses comités, ainsi que pour ses partenaires et bailleurs de fonds; planifier les réunions et préparer les documents nécessaires pour le CA; assurer la coordination de l'assemblée générale annuelle (AGA).
• Maintenir des liens efficaces avec les intervenants dans le domaine patrimonial et du réseau associatif francophone.
• En collaboration avec les chefs d'équipe des archives, de la généalogie et du patrimoine ancestral, maintenir des liens efficaces avec les intervenants dans les domaines autochtones (ex. Centre national pour la vérité et la réconciliation, Fédération des Métis du Manitoba, Union nationale métisse Saint-Joseph du Manitoba).
• Expérience démontrée dans la gestion de budgets, y compris les états financiers mensuels et annuels, et la gestion de projets financés par des subventions et contributions.
• Recherche proactive de financement, notamment pour diversifier les sources de financement.

Compétences et atouts

• Modernisation de systèmes de comptabilité.
• Expérience en communication à l'interne (ex. : réunions du personnel) et à l'externe (ex. : marketing, médias sociaux).
• Amélioration opérationnelle de l'organisme, notamment la rédaction de politiques et de pratiques organisationnelles adaptées à ce milieu de travail en vue de sa professionnalisation et de sa modernisation au cours des dix prochaines années.
• Capacité à agir comme représentant public (conjointement avec la présidence) de la Société historique de Saint-Boniface et du Centre du patrimoine.
• Gestion des biens mobiliers et immobiliers.

Aptitudes

• Excellent jugement.
• Vision pour le futur du Centre du patrimoine.
• Capacité de travailler indépendamment comme leader d'un organisme.
• Capacité d'établir des priorités et de prendre des décisions logiques en connaissance de cause.
• Capacité d'établir, de maintenir et de renforcer de bonnes relations interpersonnelles.
• Sens aigu du détail et du fonctionnement journalier de l'organisme.
• Capacité de déléguer des tâches aux membres du personnel.

Expériences, aptitudes et compétences requises :

Qualifications et expertise

• Formation universitaire au niveau de la maîtrise ou l'équivalent en histoire ou dans un domaine connexe au mandat du Centre du patrimoine (ex. : sciences sociales, science de la conservation, archivistique ou muséologie). Nous sommes à la recherche d'une DG qui a un profil de chercheur et possède préférablement une compréhension générale de la francophonie en situation minoritaire.
• Expérience professionnelle dans le secteur des organismes sans but lucratif ou ceux du patrimoine, des archives ou de la bibliothéconomie.
• Expérience dans un poste de direction ou comme gestionnaire de niveau intermédiaire.
• Les meilleurs candidats auront une grande expérience en gestion, qu'ils auront acquise soit en travaillant dans le secteur des arts ou d'autres secteurs, soit en gravissant graduellement les échelons.

Compétences clés

• Assurer l'administration et la gestion d'opérations quotidiennes saines.
• Gérer attentivement les ressources humaines ; embauche, évaluation, appui, développement professionnel, discipline et congédiement de membres du personnel.   
• Exercer un leadership dans la mise en œuvre de la planification stratégique élaborée par le conseil d'administration (CA); préparer des rapports récurrents comme agent de liaison avec le CA et ses comités, ainsi que pour ses partenaires et bailleurs de fonds; planifier les réunions et préparer les documents nécessaires pour le CA; assurer la coordination de l'assemblée générale annuelle (AGA).
• Maintenir des liens efficaces avec les intervenants dans le domaine patrimonial et du réseau associatif francophone.
• En collaboration avec les chefs d'équipe des archives, de la généalogie et du patrimoine ancestral, maintenir des liens efficaces avec les intervenants dans les domaines autochtones (ex. Centre national pour la vérité et la réconciliation, Fédération des Métis du Manitoba, Union nationale métisse Saint-Joseph du Manitoba).
• Expérience démontrée dans la gestion de budgets, y compris les états financiers mensuels et annuels, et la gestion de projets financés par des subventions et contributions.
• Recherche proactive de financement, notamment pour diversifier les sources de financement.

Compétences et atouts

• Modernisation de systèmes de comptabilité.
• Expérience en communication à l'interne (ex. : réunions du personnel) et à l'externe (ex. : marketing, médias sociaux).
• Amélioration opérationnelle de l'organisme, notamment la rédaction de politiques et de pratiques organisationnelles adaptées à ce milieu de travail en vue de sa professionnalisation et de sa modernisation au cours des dix prochaines années.
• Capacité à agir comme représentant public (conjointement avec la présidence) de la Société historique de Saint-Boniface et du Centre du patrimoine.
• Gestion des biens mobiliers et immobiliers.

Aptitudes

• Excellent jugement.
• Vision pour le futur du Centre du patrimoine.
• Capacité de travailler indépendamment comme leader d'un organisme.
• Capacité d'établir des priorités et de prendre des décisions logiques en connaissance de cause.
• Capacité d'établir, de maintenir et de renforcer de bonnes relations interpersonnelles.
• Sens aigu du détail et du fonctionnement journalier de l'organisme.
• Capacité de déléguer des tâches aux membres du personnel.

Présenter une demande d'emploi :

Veuillez faire parvenir vos curriculums vitæ et lettre de motivation à : Janelle Robin, conseillère en recrutement à jrobin@peoplefirsthr.com

Si vous avez des questions liées à ce poste, veuillez communiquer avec Janelle Robin au 204 938-4034.

Application Webpage(URL)    https://jobs.peoplefirsthr.com/#/jobs/6002
Application Deadline: June 15, 2024