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Digital Archivist, Halifax Regional Municipality, Dartmouth, NS - Deadline - May 19, 2024

14 May 2024 3:34 PM | Anonymous member (Administrator)

Digital Archivist, Halifax Regional Municipality, Dartmouth, NS

Location: Dartmouth, Nova Scotia$38.48/hr
Compensation: $38.48/hr + benefits

Corporate Information Management (CIM) provides information management services for the municipality. CIM operates the Municipal Archives and the Municipal Records Centre, develops information management policies and procedures, and provides guidance on information management issues.

Halifax Municipal Archives is the official repository for historical municipal government records from Halifax, Dartmouth, Bedford and the former County of Halifax, and also holds community records from the region.

Description and Duties    

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Digital Archivist within the Corporate Information Management division of Legal and Legislative Services.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons.  Applicants are encouraged to self-identify on their electronic application

Reporting to the Manager, Information Management, Corporate Information Management (CIM), the Digital Archivist provides the technical expertise and knowledge required to implement and operate HRM's digital archives and preservation program, which will be integrated within the archives management system.

The Digital Archivist works with archivists and information analysts on the CIM team, staff from across the organization, and donors from the community to identify, transfer, manage, preserve, describe, and provide access to digital materials in the Municipal Archives' holdings. The Digital Archivist also implements and operates digital preservation software and tools according to the Open Archival Information Systems (OAIS) reference model and with the intention of becoming a certified Trustworthy Digital Repository. The Digital Archivist is highly motivated and professionally invested in staying up to date with current best practices in a rapidly evolving field.


  • As a subject matter expert in Digital Preservation, leads the design, implementation, and on-going operations of digital preservation services for the organization
  • Provides advice and assistance towards the long-term preservation of digital content, both for the Municipal Archives and the Municipality's business units.
  • Researches and recommends methodologies, best practices, and tools.
  • Develops preservation strategies for existing and future digital content to ensure long-term access and use of records.
  • Participates in the implementation of the Municipal Archives' digital preservation program
  • Manages the content within the digital preservation software and tools within the Municipal Archives' digital preservation program.
  • Promotes good digital preservation management practices in the Municipality.
  • Appraises, selects, arranges, and describes digital archival material according to institutional and professional standards.
  • Provides remote and in-person reference and research services to staff, elected officials, and the general public in a manner which respects a diverse clientele, confidentiality of users, copyright and access and privacy legislation, and the preservation needs of vulnerable archival records.
  • Participates in the evaluation process for the procurement of contract and consulting services in support of CIM activities and projects.
  • Assists with the development of policies, procedures, guidelines, and standards necessary for the implementation of the digital preservation program.
  • May be required to assist with disaster recovery efforts.  
  • Other duties related to the delivery of corporate information management, as assigned.


Education & Experience:

  • Two-year graduate degree specializing in information management or archival studies with one or more years related experience, OR two-year graduate degree in a related field with three (3) or more years related experience.
  • Post-graduate certificates in Digital Preservation, Digital Archives Management, or equivalent training based on the Open Archival Information Systems (OAIS) reference model will be considered.
  • Demonstrated experience working with archival material in all formats, especially born-digital and digitized objects in both current and obsolete digital formats.

Technical/Job Specific Knowledge and Abilities:

  • Thorough knowledge of archival theory, standards, and best practices.
  • Extensive knowledge of existing and emerging digital preservation standards, technologies, and best practices.
  • Knowledge of web archiving.
  • Experience implementing and using digital preservation management software and related tools.
  • Knowledge of information systems and good document management practices and procedures.
  • Analytic skills required to decipher complex record-keeping systems and select records of enduring value.
  • Experience creating archival descriptions according to the Rules for Archival Description.
  • Experience using archival management systems or complex databases.
  • Experience with digital reformatting of archival material.
  • A high level of accuracy and attention to detail.
  • Familiarity with metadata standards relevant to the archival control of digital collection materials, such as Dublin Core, METS, MODS, and PREMIS.
  • Ability to remain up to date with technological developments in the field with an interest in continued professional development.
  • Demonstrated ability to work as part of a multi-disciplinary project team.
  • Knowledge of copyright and permissions issues related to digitized and born-digital material.
  • Excellent oral and written communication skills.
  • Experience in the development of policy and procedures.
  • Experience with Microsoft suite of products including SharePoint Online is considered an asset.

How to Apply    
Apply online at:

Application Deadline    Applications will be received up to 11:59 pm on Sunday, May 19, 2024

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