Manager, Corporate Information Management, Halifax Regional Municipality, Dartmouth, NS

Location: Dartmouth, Nova Scotia
Compensation: $102,970-$133,260 

Corporate Information Management (CIM) provides information management services for the municipality. CIM operates the Municipal Archives and the Municipal Records Centre, develops information management policies and procedures, and provides guidance on information management issues.

Description and Duties    

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Manager, Corporate Information Management in the Office of the Municipal Clerk (MCO) in Legal & Legislative Services

HRM is committed to reflecting the community it serves & recognizing Diversity & Inclusion as one of the Municipality's core values.We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons,Women in occupations or positions where they are underrepresented in the workforce,Indigenous/Aboriginal People,Persons with Disabilities & 2SLGBTQ+ Persons.Applicants are encouraged to self-identify on their electronic application

As a Division of the Office of the Municipal Clerk,the Corporate Information Management (CIM) department is responsible for stewarding the development, implementation,& oversight of organizational CIM strategies,policies, procedures,& practices.The department provides education & support to internal Business Units on information management including the development & delivery of information & records management education & training programs to municipal staff,management,& elected officials.The Manager will build on existing internal & external relationships to support the management of the corporate records program across organization.As a member of the MCO management team,the Manager is responsible for ensuring all program activities are carried out in accordance with established responsibilities,schedules,& budgets

DUTIES AND RESPONSIBILITIES:

• Plans, develops, implements,& evaluates a program that stewards the organization through their corporate responsibilities for record life cycle management
• Supports a team who serves as lead point of contact with HRM to support the corporate IM program
• Works with internal clients to respond to needs & provide recommendations for IM management
• Provides leadership & brings consistency to IM practices across the organization where applicable
• Makes investment recommendations & provides on-going endorsement,rationale & objectives for the CIM program to the Municipal Clerk
• Provides direction & guidance to the Municipal Archivist relative to the development & implementation of policies & administrative procedures & current and future levels of service for the Municipal Archives
• Establishes & monitors performance standards for records centre and archives services
• Leads, coaches, mentors, & manages CIM staff through assigning tasks,work schedules,& responsibilities
• Establishes, monitors,& manages the operating budget for the CIM division
• Develops & executes strategic, business, operating & resource plans for the CIM division

For a complete description of duties/responsibilities for this position please email jobs@halifax.ca

Qualifications    

Education & Experience:

• Master of Library and Information Studies (MLIS), business administration, information systems, or other relevant field; or suitable combination of formal education and experience
• Certified Records Manager (CRM), Electronic Records Management (ERM) or Certified Document Imaging Architect (CDIA+) required
• Minimum eight (8) years of experience in business/systems operations and records management, including five (5) years in a managerial or supervisory role
• Experience in budget and financial management
• Experience in strategic planning and project management involving coordination of goals and resources across multiple, related projects
• Developing and monitoring the delivery of efficient and effective solutions to diverse and complex business problems
• Leading multi-year enterprise-wide projects
• Experience managing Information Management professionals preferred
• Experience as part of an ECM or Knowledge Management is considered an asset

Technical/Job Specific Knowledge and Abilities:

• Excellent knowledge of information management policies, standards, processes, and practices
• Desired records management skills include: records retention scheduling, indexing/classification and electronic management systems, records policy and process development, and strategic records, information and imaging systems
• Proven business analysis and project management skills
• Strong planning, organizational, meeting management, and facilitation skills
• Demonstrated ability to develop and implement policies, standards, processes and procedures and to adapt to rapidly changing technology processes, business models, user behaviors and apply them to business needs
• Demonstrated ability to establish and maintain a high level of trust and confidence, highly effective in collaborative relationships
• Champions change and effectively manage the implementation of new ideas
• Familiar with applicable privacy and access legislation, policies and procedures  
• Knowledge of all applicable municipal legislation and HRM corporate/ departmental policies and procedures
• Proficient in MS Office software
• An equivalent combination of education and experience may be considered

How to Apply    

Apply online: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25749&siteid=5764#jobDetails=759779_5764

All applications must include a cover letter & resumé.
Application Deadline: Applications will be received up to 11:59pm on Tuesday, May 21 2024.