University Archivist
Walter P. Reuther Library, Archives of Labor and Urban Affairs, Wayne State University

Location:  Detroit, Michigan, USA
Compensation: The successful candidate will be hired at the rank of Archivist I or II with a salary range from $52,000 - $63,000 based on qualifications and experience.

The University Archivist position is a full-time, regular, 12-month, benefits-eligible appointment as Academic Staff, and an AAUP-AFT represented position on Employment Security System (ESS) track with eligibility for promotion. Benefits include medical, dental, vision, employee/dependent life and long-term disability insurance, retirement savings plans, tuition assistance, and generous paid time off.

The Wayne State University Archives was established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents. Collections of note include student newspapers The South End and Collegian, the WSU Center for Urban Studies Council on Early Childhood Records, and the Folklore Archives. The University Archives is located in and is an integral part of the Walter P. Reuther Library, Archives of Labor and Urban Affairs. The Reuther Library is the largest labor archives in North America and is home to the collections of numerous unions and labor related organizations, as well as those documenting the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace.

Description and Duties    

• Identify, select, and acquire WSU archival collections, faculty papers, and institutional records, in digital and physical formats

• Arrange and describe University collections using ArchivesSpace

• Proactively collaborate with University units to advance the management of university records, and advise on records scheduling and preservation

• Supervise student and intern work in support of University Archives projects

• Provide reference services and serve as primary contact for inquiries regarding University history

• Collaborate with Reuther archivists, including field, reference, and outreach archivists to coordinate promotion and access of University collections, and develop resources to support research

• Collaborate with technical services and digital archivists to develop strategic approaches to description, metadata, and born-digital collections

• Work with Director, Field Archivist, and WSU Development officers in grant seeking and to determine priorities for donor relations, collecting, and processing  
  

Qualifications    

Required qualifications:

• Master's degree from an accredited institution in library/information science, archival administration, or a related field

• Two years of experience with archives or special collections

• Formal coursework or training in archival management and theory

• Demonstrated experience collecting and processing physical and born-digital content

• Demonstrated experience using archival collection management software such as ArchivesSpace

• Excellent interpersonal, organizational, written, and oral communication skills

• Demonstrated evidence of commitment to diversity, equity, and inclusion

• Demonstrated ability to work both collaboratively and independently to manage projects and initiatives and set priorities

• Demonstrated commitment to advancing professional knowledge through formal training, continuing education, or professional certification

• Ability and motivation to meet expectations for promotion and ESS as part of the Reuther Library academic staff

Preferred qualifications:

• Supervisory experience

• Membership in the Academy of Certified Archivists and/or Institute for Certified Records Managers

Additional Information    

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
 
Application information

Full description and application can be located by searching 045351 at jobs.wayne.edu or at jobs.wayne.edu/applicants/Central?quickFind=208489

Application Deadline: The position will remain open until a suitable candidate in found.

Head, Archives and Special Collections
Wilfrid Laurier University

Location: Waterloo, Ontario
Compensation: The appointment will be made at a level commensurate with qualifications and experience. Salary, benefits and terms of employment are governed by the Collective Agreement between Wilfrid Laurier University and Wilfrid Laurier University Faculty Association for Full-time Faculty and Professional Librarians https://www.wlufa.ca/the-agreements/.

Wilfrid Laurier University is an institution which prides itself on high-quality education and a close-knit university community. Laurier offers undergraduate and graduate programs through the Faculties of Arts, Education, Human and Social Sciences, Liberal Arts, Music, Science and Social Work, the Lazaridis School of Business and Economics, and the through affiliations with Martin Luther University College and the School of International Policy and Governance.

The Laurier Library serves 19,000 students at three campus locations: Waterloo, Kitchener, and Brantford in conjunction with the Brantford Public Library. As part of the Ontario Council of University Libraries (OCUL) OMNI partnership with 14 University Libraries in Ontario, Laurier students and faculty have easy access to materials from partner libraries.  The Library is undergoing a process of renewal and transformation and the current strategic plan can be found at http://library.wlu.ca/sites/shared-content/library-strategic-plan/library-strategic-plan.pdf.


Description and Duties    

Wilfrid Laurier University Library is seeking a motivated, innovative, and collaborative leader to join our team in the position of the Head, Archives and Special Collections Department. Reporting to the University Librarian the incumbent will provide strategic leadership, oversight and management for the university's archival program that includes acquisition, appraisal, preservation and access to the University's institutional memory, university records and documents of administrative, legal, fiscal and historical value, private records, rare books, and special collections which focus on the environmental conservation movement in Canada, Lutheranism in Canada, and music in the community. The Head, Archives and Special Collections will establish strategies, processes and workflows for the acquisition, appraisal, processing, archival curation, preservation, and discovery of born-digital and digitized archival materials and special collections. Working in close collaboration with Laurier Development and Alumni Relations, the incumbent will be responsible for donor outreach and stewardship, and will identify and cultivate strong relationships with potential donors to build, maintain and promote donor and alumni relations. The Head, Archives and Special Collections will work with faculty, students, staff and library colleagues to foster broad engagement with the Archives and Special Collections, to encourage increased use and hands-on experience with primary sources in support of research and teaching, and to enable the discovery and use of archival content through the provision and use of sustainable and scalable digital research tools, methods and frameworks. She/he will develop programs to promote Laurier Archives and Special Collections, will prepare archival exhibits, and provide reference and research services.

Duties and responsibilities

•    Provides strategic leadership and oversight for the staff and operations of the Archives and Special Collections Department, including archival and special collection development in both analogue and digital formats; organization, maintenance and preservation of collections; reference and instruction; promotion and outreach services; development of archival digitization projects; cultivation of donor relations; budget management; workflow coordination and human resources management, including student employees.
•    Works collaboratively with the Office of General Counsel, academic departments, campus offices, and related organizations to plan and direct the transfer of University records as well as records of historical interest/value to the Archives, that includes archival record appraisals, establishing inventories and retention schedules to meet the University's legal, fiscal, and vital record keeping obligations.
•    Represents Archives and Special Collections campus-wide and externally and serves as a primary contact with donors, academic and community users and visitors, vendors, library and archival organizations in matters associated with the operation of Laurier Archives and Special Collections.
•    Manages budgets for archival and special collections acquisitions, grants and donations, appraisals, and archival supplies.
•    Appraises, acquires, accessions, arranges, and describes archival fonds. Prepares and supervises the preparation of finding aids for archival fonds, maintains and updates existing finding aids.
•    Develops policies for the appraisal, selection and de-selection of archival and special collections in both analogue and digital formats.
•    Responsible for planning and implementing the physical and descriptive cataloguing and processing of archival and special collections according to established professional standards and practices while ensuring the long-term preservation of the collections.
•    Develops strategies, policies, procedures, and workflows for acquiring, appraising, accessioning, describing, managing, processing, organizing, preserving, and providing access to born-digital and digitized materials.
•    Works in close collaboration with the Head, Digital Initiatives and Digital Projects and Curation Librarian on the integration of technologies, tools, software, and media for appraising, capturing, preserving, and providing access to digital collections, both born-digital and digitized.
•    Oversees the promotion of Laurier's analogue and digital archival collections and services, develops and fosters collaborations and partnerships with key stakeholders in the Library, at the University, as well as in the wider community on outreach events and projects to build awareness of and to enhance access to Laurier Archives and Special Collections.
•    Establishes and maintains relevant best practices, monitors developments and trends in archival practice, including copyright related issues and matters associated with Ontario's Freedom of Information and Protection of Privacy Act.
•    Writes grant applications to support archival projects, outreach programming, archival and special collections exhibition and events.
•    As a member of the Library Management Group (LMG), participates in the collaborative management of the library, including strategic planning, administrative coordination that includes policy development, alignment of services and programs with strategic objectives of the Library and the University.
•    Supports teaching by developing and conducting instruction sessions. Collaborates with faculty to integrate archival sources and research into course curricula, creates instructional materials, and delivers classroom instruction.
•    Responsible for archival collection maintenance and participates in space planning, including planning for remote storage.
•    Advances professional development through scholarship, publication and participation in professional organizations.

Qualifications

Required
•    ALA-accredited Master's degree in Archival or Library Studies, or equivalent.
•    At least five years' experience as an archivist or librarian in an archival setting, with increasing levels of responsibility (e.g. managing projects, resources, staff, budgets).
•    Experience with all aspects of archival operations, including understanding of contemporary archival practices, issues, standards, trends, donor relations, grant writing, disaster planning and management, and emerging technologies.
•    Demonstrated knowledge of best practices, trends and issues in archives and in developing, managing and preserving born-digital and digitized content.
•    Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
•    Proven record of successful project management, with a demonstrated ability to initiate and advance projects to successful completion working collaboratively with a wide variety of stakeholders.
•    Experience with metadata content, structure and preservation standards such as Dublin Core, MARC, OAIS model, XML.
•    Experience providing reference services, with a demonstrated user-centered service philosophy and client focus.
•    Experience planning and delivering instruction.
•    Knowledge of technologies related to digitization, digital records and archives management, curation and preservation.
•    Strong computer literacy, the ability to learn new technologies quickly, and excellent technical troubleshooting ability.
•    Strong organizational skills and attention to detail.
•    Excellent interpersonal skills and demonstrated ability to successfully lead and collaborate with diverse groups of colleagues, faculty, students, and staff.
•    Successful experience in donor relations and building external community relationships.
•    Excellent oral and written communication skills including successful grant writing experience.
•    Demonstrated ability to take initiative and to develop creative ideas.
•    Demonstrated ability to manage a varied workload and to work in a changing environment
•    Demonstrated understanding of, and commitment to, diversity and equity, including archival decolonization and Indigenization.
•    Evidence or promise of scholarly and/or professional activity.

Preferred

•    Work experience in an academic library.
•    Experience using digital content management systems (e.g. Archivematica, Drupal).
•    Experience hiring, training, and supervising employees.
•    Demonstrated effective experience in a management or leadership position.
•    Master's degree in a related discipline


Application information
Please email application package that includes cover letter, resume, along with the names and contact information of three references, in a single Word or PDF file, by March 15, 2021 to:

Gohar Ashoughian
University Librarian
Wilfrid Laurier University
Email: lib_recruit@wlu.ca

If you are applying to this posting through the Wilfrid Laurier website you will be asked to upload your file directly and therefore do not need to also send your file to lib_recruit@wlu.ca as noted above.

If you are unable to apply using one file please connect with Jennifer Knechtel at jknechtel@wlu.ca who can assist you.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University's Strategic Academic Plan and is one of Laurier's core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from qualified members of the equity seeking groups. Indigenous candidates who would like to learn more about equity and inclusive programming at Laurier are welcome to contact the Office of Indigenous Initiatives at mireland@wlu.ca. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programming at Laurier are welcome to contact Equity and Accessibility at equity@wlu.ca.

All qualified candidates are encouraged to apply; however, as per Canadian immigration laws, Canadians and permanent residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obligated to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens. Applicants need not identify their country of origin or current citizenships, however, all applicants must include one of the following statements in their cover letter:

Yes, I am a current citizen or permanent resident of Canada;

No, I am not a current citizen or permanent resident of Canada

Members of designated groups must self-identify to be considered for employment equity. Candidates may self-identify, in confidence, to: Jennifer Knechtel (jknechtel@wlu.ca). Further information on the equity policy can be found at https://www.wlu.ca/about/governance/assets/resources/8.4-employment-equity.html .

To obtain a copy of this job description in an accessible format, please contact Jennifer Knechtel (jknechtel@wlu.ca).

The Library wishes to thank all applicants for their interest. All nominations and applications shall be reviewed and considered under a set of criteria established by the Search Committee and a short list of candidates shall be interviewed. Only those applicants selected for the short list will be contacted.

Application Webpage: https://www.wlu.ca/about/working-at-laurier/career-opportunities/index.html
Application Deadline:  March 15, 2021

Job Poster: 86589542_head_archives_and_special_collections-wilfrid_laurier_university.pdf

Information Management Specialist

BC Pension Corporation

Location:  Victoria, BC
Compensation:  $65,252.73 to $74,396.51 per annum

At BC Pension Corporation, we are committed to our people.  We are an organization with wellbeing at its core; offering an outstanding workplace experience where all employees can achieve their full potential.  Some highlights of what we offer include:

•    Flexible work schedules (mobility work, modified work weeks, job sharing, etc.)
•    Competitive compensation
•    Ongoing training and professional development opportunities
•    Comprehensive extended health and dental benefits for you and your family
•    Defined benefit pension program
•    Health & wellness programs - lunchtime seminars, community health activities (yoga, kayaking, etc.) and a comprehensive Employee & Family Assistance Program

Diversity & Inclusion

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all.  All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request.  If you require assistance or an accommodation due to a disability, please email us at jobs@pensionsbc.ca.  

Description and Duties    

We are currently seeking an Information Management Specialist to join our team in VICTORIA, British Columbia, Canada.

The Information Management Specialist's main focus is to deliver a records and information management (IM) program for the corporation so that corporate information assets are managed effectively in accordance with their determined value and as required by legislation, policy, standards and procedures.

This role will develop, analyze, interpret and apply policies, standards and processes related to IM in order to provide IM service, guidance and advice to clients. Services to clients include the development and delivery of training and awareness activities, development and implementation of record retention schedules, and IM process documentation. This position will also conduct routine privacy incident investigations as assigned by the Team Lead. Investigations include gathering information about the incident, documenting findings and making recommendations. This position also coordinates the search, identification, location, and retrieval of responsive records for access requests to corporation-held records in accordance with FOIPPA and determines if records should be released or withheld, based on review and analysis of requests.

The ideal candidate will have experience managing information in a dynamic environment. If you are passionate about building positive relationships with clients and implementing solutions that bring business value we want to hear from you!

Qualifications    

Must-have:

•    A degree in Business Administration, Business Management, Master of Library and Information Studies or a similar field and three years of related information management (includes records management) experience.
•    An equivalent combination of education, training and related information management (includes records management) experience may be considered.
•    Experience supervising or coaching staff.

The three years of experience must include:

•    Applying and enforcing information lifecycle management principles and techniques and data retention and information schedule requirements.
•    Managing records or information using an enterprise records and document management system (e.g. TRIM, RM8, MS SharePoint).

A minimum of one year experience must include:

•    Developing and delivering training materials to diverse audiences.
•    Playing a key-role in small to medium information management projects.
•    Conducting research and developing policies and standards.
•    Coordinating Freedom of Information and Protection of Privacy (FOIPP) or compliance and/or regulatory requests.

Nice-to-have

•    Certified Records Manager or Enterprise Content Management Master or Certified Information Professional are considered as assets.

Application Requirements:

Cover letter: A cover letter is required. Applications submitted without a cover letter will not be considered.

Resume: A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that related to the job requirements as listed above.

Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Ensure your questionnaire responses are complete as your résumé may not be used for initial shortlisting purposes.

Testing: May be required.

Applications will be accepted until 11:59pm PST on February 1, 2021.  Late applications will not be considered.

Important details

If you are unable to access the links, please contact us by email at jobs@pensionsbc.ca.

An eligibility list may be established.  Lesser qualified applicants may be appointed at a lower level.

Please apply through our career website:  https://bcpensioncorp.prevueaps.ca/jobs/

Contact: Human Resources

Email: Jobs@pensionsbc.ca

https://bcpensioncorp.prevueaps.ca/jobs/12276.html

Job Poster

Archivist

St. Paul's High School

Location:  Winnipeg, Manitoba

Compensation: To Commensurate with Experience, Full-time term position

Central to the mission of St. Paul's High School is the preparation of young men for post-secondary studies and subsequent leadership in the community. As a Jesuit, Catholic school our curriculum has been developed in a way that stimulates our students' imagination and desire to learn, encourages them to make positive and meaningful decisions, and provides the groundwork that promotes lifelong learning.

Through the commitment and efforts of all members of the learning community -students, parents, teachers, alumni, friends, and board members - our students develop into competent, conscientious, and compassionate men for others.

Description and Duties

• Answering internal and external research requests
• Managing the archive's basic duties (does not include accessioning)
• Developing an online and onsite display to celebrate the 90th Anniversary of St. Paul's Football (September 2021)
• Multi-media digitization project (slide negatives, photographs, scrapbooks, programs, and posters)
• Online access research project
• Assisting with Alumni eNews planning and content development
• Assisting with Crusader Magazine planning and content development
• General support for Advancement, Alumni, Admissions, and Communications departments
• Other duties as assigned

Qualifications

• Post-secondary education in Archives or Museum Studies (preference will be given to those who have archival training and/or vocational experience within an archive)
• Ability to work as part of a team and independently
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Experience with exhibition development is an asset
• Experience working with digitization technology and programs
• Knowledge of the care, handling, and management of archival records and artifacts
• Proficiency with Microsoft Office suite
• Strong research skills

As the St. Paul's High School Archivist, you'll be more than a purveyor of history, you'll be the link that connects all to the school. As archivist, you will work to preserve the history of St. Paul's High School through the management of the school's archive and provide research and support to all school departments. This second role is primarily dedicated to creative and research-based work with the Advancement, Alumni, Admissions, and Communications departments in order to engage with the St. Paul's community. 

How to Apply

To apply, please e-mail your resume to Ms. Darla Hooker, Director of Advancement and Alumni Relations at dhooker@stpauls.mb.ca or call 204-831-2325. Only those selected for an interview will be contacted. Subject Line: Last Name, First Name - Association of Canadian Archivists.

Application Website:  https://www.stpauls.mb.ca/about/employment/

Deadline:  February 28, 2021

Job Poster

Librarian & Archivist

Vancouver Maritime Museum

Location: Vancouver, British Columbia

Compensation: CUPE 15 at Pay Grade 23 with a starting hourly rate of $26.90. Starting rate maybe higher depending on experience.

The Vancouver Maritime Museum is one of the major maritime museums on the west coast of North America, recognized internationally as a world-class leader in preserving the maritime history of Vancouver, BC and the Canadian Arctic. The historical site of the St. Roch, the museum's permanent exhibits and its many temporary exhibits attract thousands of visitors from all over the world every year.

The museum also offers an extensive range of school and community programs. The museum is the home of the Leonard G. McCann Archive and the W.B. & M.H. Chung Library. To date, our archival collection includes 60 meters of processed fonds and collections related to vessels, shipping companies and maritime personalities. The Library holds over 12,000 books and published manuscripts dating 1678-present; and 510 bound and unbound periodicals.

Nature and Scope of Work

The work of the Librarian and Archivist is of considerable complexity involving responsibility for library and archival material in the museum. Work involves acquiring, appraising, cataloguing, accessioning, conservation and reference duties, control of the collection, and the performance of related duties. The Librarian and Archivist is also required to provides sometimes detailed information to the public on historical matters and assists researchers by answering their inquiries and advising them about relevant
holdings. Within approved library and archival policy and working with the collection committee, considerable independent judgment is required in assessing the historical and administrative value of material and in determining its proper classification, in arranging for new acquisitions, and in determining levels of access to records.

Examples of Work Include:

• Carries out classification, cataloguing, accessioning, and conservation duties related to the acquisition and preparation of materials for use in the library and archives collection according to the Library of Congress cataloguing system.
  Initiates and negotiates the donation of archival and library material; appraises materials for their historical and administrative value for recommendation to the collection committee.
• Determines the degree of public access which material will have based on the confidentiality or sensitivity of the information and the provisions of current legislation.
• Performs reference and research duties and provides sometimes detailed information and advice to staff, members and library and archive patrons in person, by telephone, email and other means of communication, as appropriate.
• Researches, writes, edits and publishes promotional and educational materials related to field including print and on-line articles.
• Develops and maintains databases and web pages for the library and archives within the framework of established standards.
• Provides direction to para-professional staff and practicum students as required and participates in the work of museum committees.
• Maintains statistical records of library and archive services rendered; prepares reports as required.
• Performs related work as required.

Qualifications

Required Knowledge, Abilities and Skills:

• Considerable knowledge of maritime, natural and/or human history particularly as it relates to the Lower Mainland of British Columbia.
• Considerable knowledge of the methods and practices of modern library and/or archival operations, principles, techniques and procedures.
• Considerable knowledge of the established standards for acquisition, accessioning, and conservation of library and archival materials.
• Ability to perform cataloguing, classification, accession and reference duties in a small specialized technical library and archives.
• Ability to acquire new books and other materials for a small research library and archives.
• Ability to appraise documents and other materials and to determine their historical significance and suitability for the museum's library and archives.
• Ability to perform miscellaneous administrative tasks.
• Ability to supervise and direct the work of para-professional staff and practicum students.
• Ability to establish and maintain effective working relationships with a wide variety of internal and external contacts.

Desirable Qualifications and Experience:

Graduation from a recognized university plus a degree in librarianship or archival studies from an accredited school, plus considerable related experience, or an equivalent combination of training and experience.

Start date:  January 2021 if possible.  Latest early February 2021.

How to Apply: 

Please send your resume with cover letter to admin@vanmaritime.com. Only shortlisted candidates will be contacted for interviews.

https://vanmaritime.com/current-job-postings/

University Archivist

Dr. John Archer Library, University of Regina

Location:  Regina, SK

Compensation: Depending on qualifications and experience, as per URFA Collective Agreement

The University of Regina is situated on Treaty 4 lands with a presence in Treaty 6. These are the territories of the nêhiyawak, Anihšināpēk, Dakota, Lakota, and Nakoda, and the homeland of the Métis/Michif Nation. Today, these lands continue to be the shared Territory of many diverse peoples from near and far.

The University of Regina is a modern, comprehensive University with a growing national reputation for excellence in teaching and research. We prepare our students to excel in the global community and our research opportunities attract the best and brightest minds. Our campus is in the heart of one of North America's largest urban parks - a striking natural setting.  It is energized by our students, faculty and staff and an ideal place to make your career.  The Dr. John Archer Library and Archives is one of the most distinctive buildings on campus and features spectacular views of Wascana Lake and easy access to an extensive network of walking and bicycling trails. The city of Regina is home to numerous museums, parks, and cultural events. Regina boasts a relaxed lifestyle with short commute times.

The Dr. John Archer Library and Archives supports the research and teaching of faculty and students at the University of Regina through its services, collections and information technology infrastructure. Reference and information services are both library-based and provided by librarians on-site in faculties, departments and research centres. Instruction in finding information is also provided, both in the form of general orientations and class or subject specific instruction sessions.  Dr. John Archer's extensive collection of over 2 million items is listed in our Alma catalogue; as are the holdings of the University's three Federated Colleges: Campion College; Luther College; and, First Nations University of Canada. The Library also comprises the University Archives with collections consisting of original materials relating to the University, its faculty, staff, and students, dating from the inception of Regina College in 1911 to the present day.  oURspace is the digital repository for scholarly literature, research results, official communications, and materials which define the cultural context of the University of Regina and Saskatchewan. The Library is a partner with several external organizations, including CRKN (Canadian Research Knowledge Network), COPPUL (Council of Prairie and Pacific University Libraries), CARL (Canadian Association of Research Libraries), the Multitype Library Board, and the Consortium of Academic and Special Libraries of Saskatchewan (CASLS).

Description and Duties

Reporting to the Associate University Librarian: Content Management and Discovery and working closely with the Records and Information Management Archivist, the University Archivist will proactively engage with private individuals and organizations to acquire archival records of enduring research value. The successful candidate will be actively engaged in ongoing donor relations, negotiation of agreements and contracts, building and promoting the research collections of the University Archives, and guiding the direction of the archival digitization program.

The University Archivist will also work with Archives, Library and University colleagues to develop and implement policies and procedures for the effective and efficient management of the University Archives. This includes the implementation of operational priorities, stewardship of physical and digital assets, promotion of existing and new collections, and oversight of discretionary funds assigned to the unit. Reporting to the Associate University Librarian: Content Management and Discovery and working closely with the Records and Information Management Archivist, the University Archivist will proactively engage with private individuals and organizations to acquire archival records of enduring research value. The successful candidate will be actively engaged in ongoing donor relations, negotiation of agreements and contracts, building and promoting the research collections of the University Archives, and guiding the direction of the archival digitization program.

Responsibilities (in no particular order) to include:

• Oversee the full scope of university record collections (in collaboration with the Records and Information Management Archivist) and private record collections, including acquisition, appraisal, processing, preservation, reference, discovery, and promotion of collections according to standard archival principles and University policy.
  
• Engage with potential donors and seek out archival collections that fall within the Archives' collection priorities at institutional, civic, provincial, national, and international levels.
• Supervise assigned staff and students, and work with Archives, Library and University administrators to manage the full scope of human resource activities for Archives and Special Collections.
• Develop and implement operational policy and procedures for the Archives.
• Collaborate with Archives, Library and University colleagues on ongoing promotion of archival collections, including organization of events and exhibits.
• Collaborate with Archives, Library and University colleagues on the ongoing development of the Archives and Special Collections digitization program, including research, planning, policy and procedure development, selection of material, and promotion for both individual projects and the over-all program.
• Collaborate with Archives, Library and University colleagues on the ongoing development of procedures and workflows for managing 'born-digital' archival records, including acquisition, processing, preservation and access.
• Initiate and manage projects funded by external granting agencies, including preparing grant applications, hiring and supervising staff, managing timelines and deliverables, and liaising with grant agencies.
• Work with Archives and other library staff, to provide, coordinate, and contribute to the delivery of presentations, instruction sessions, and/or exhibits to members of the campus and the general public, utilizing and highlighting the collections of University Archives.
• Work collaboratively with the Collections Development Librarian, to develop access policies for rare books and oversee ready reference and research.
• Engage in scholarship, research, creative or equivalent professional activities
• Engage with provincial, regional, and national colleagues to advance and promote co-operative and collaborative archival collections, tools, and resources.
• Participate as a member of the Library Leadership Team
• Work collaboratively with Dr. John Archer Library and Archives colleagues on committees and working groups that advance all aspects of library planning, policy formulation and service delivery
• Advance the values and goals outlined in the Dr. John Archer Library and Archives'  and University's strategic plans
• Serve on university-wide committees

The nature and scope of responsibilities for this and other library positions are expected to change as the Library organization evolves.

Required Qualifications

A Master's degree in Archival Studies or a Master's degree with an Archival Studies specialization from a recognized university program.

• Excellent communication skills in English.
• Minimum of five years of experience as an archivist, with increasing levels of responsibility (staff supervision, resource allocation, budget, and project management) or an equivalent combination of education and experience may be considered. Extensive knowledge on archival theory and best practices.
• Demonstrated history of successful relationships with archival donors.
• Demonstrated history of managing promotion and outreach for archival collections
• Experience providing training and instruction.
• Experience leading and managing complex projects.
• Demonstrated understanding of archival digitization processes.
• Demonstrated understanding of the principles of digital preservation.
• Understanding of archival metadata standards such as RAD, EAD and Dublin Core and their importance in discovery and access.
• Strong writing and organizational skills.
• Commitment to scholarship, professional development and service.
  

Additional consideration will be given to those who have:

• Academic research experience or advanced degree
• Experience in working with First Nations, Inuit, and/or Métis communities and Elders in preserving their historical and documentary heritage
• Project management training
• Knowledge of Copyright legislation
• Fluency in another language

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

For further information, please contact:

Brett Waytuck, University Librarian
Dr. John Archer Library
Regina, SK  S4S 0A2
E-mail:  University.Librarian@uregina.ca

How to apply: Applicants must apply through the University of Regina Human Resources Website - https://urcareers.uregina.ca/postings/3914

Job Poster - University Archivist, Dr. John Archer Library

Assistant Archivist

The Congregation of the Sisters of St. Joseph in Canada Archives

Location: London, Ontario

Compensation: $ 20.00 per hour plus benefits after 450 hours of probation

Organization: The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012. It is located in London, Ontario.

Mission Statement: The mission of the archive is to preserve and share the history and charism of the Congregation. The archive preserves, arranges, describes, and provides access to records of enduring value related to the governance, ministries, and members of the Congregation.

Position Summary

The archive seeks a highly motivated and organized individual for the position of Assistant Archivist. This position works under the guidance of the Congregational Archivist and carries out a variety of archival and records management tasks.

Status: Reduced full-time, permanent position beginning January, 2021; 30 hours per week. The start date is flexible.

Responsibilities: 

• Supports the implementation of the congregational records management program by helping staff apply classification system to existing files;
• Processes, arranges, and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials;
• Digitizes photographs, slides, negatives, and audio recordings;
• Assists with digital preservation workflow;
• Contributes to in-house displays, traveling exhibits, and archive website exhibits;
• Undertakes data entry and helps maintain accessions, biography, and artifacts databases;
• Follows all policies in the Archives Policy Manual as well as the Records Management Policy;
• Takes an active role in committees to which he/she is appointed;
• Travels when necessary to congregational offices in Hamilton and Peterborough;
• Other duties as required.

Accountability: The Assistant Archivist reports to the Congregational Archivist.

Qualifications:

• Completed MLIS or MAS degree
• Training and experience in records management
• Knowledge of privacy and copyright legislation
• Experience with a functional classification system
• Minimum of two years work experience in archives or records management
• Excellent attention to detail, problem solving, and organizational skills
• Proficient in Microsoft Office, WordPress, and PastPerfect software
• Able to lift and move materials up to 40 lbs.

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process please notify Human Resources at the time of interview selection.

To Apply: Please EMAIL your cover letter, resume, and three references to:

Mary Grace Kosta, Congregational Archivists
csjarchives (at) csjcanada (dot) org
P.O. Box 487
London, ON N6A 4X3

Deadline:  December 30, 2020, 4:00 p.m.

Archives Assistant

Port Hope Archives

Location:  17 Mill Street North, Port Hope, ON

Compensation:  $ 14.25/hr

The Port Hope Archives exists to collect and preserve archival materials which illustrate the growth and development of the Municipality of Port Hope, or which pertain in whole or in part to activities within the geographic boundaries of the Municipality of Port Hope.

Established as The Ganaraska Region Archives in 1994 and renamed the Port Hope Archives in 2005, the Archives has been serving the Municipality of Port Hope for over 20 years.  Supported by dedicated volunteers and generous members, the Archives provides access to archival materials related to Port Hope's history. An archivist is on staff to catalogue the collection and assist researchers.

The collection is comprised of materials donated to the Archives to preserve for future generations and to be used by anyone interested in Port Hope and Hope Township's history. Archival materials include photographs, ledgers, documents, journals and maps.  Researchers are welcome to visit the Archives and use the reading room to conduct research on their home, family or the local history. A reference computer is available to search the internet, local databases and the Archives' collection. 

Description and Duties

The Port Hope Archives is looking for a motivated, energetic student who is interested in furthering their practical experience in aspects of archival work. It is an ideal position for a student with a specialization in Archival Studies or a related field. The successful candidate will work in a supportive environment, with a mandate both to complete a distinct project and to experience a range of archival tasks. This position has been funded by the Canada Summer Jobs program.

The Port Hope Archives has a large collection of close to 37,000 land instruments relating to the purchase and sale, mortgages, etc. of properties located within the Municipality of Port Hope. These documents will be digitized as part of a multi-year project. The Archival Assistant will be responsible for digitizing a portion of these documents and entering relevant information into our database.

On site supervision will be provided for all activities. The Archivist will directly support mentoring. A goal-setting meeting will occur at the commencement of employment and additionally through the work term as required.

The student will develop significant digital skills regarding our specific collections management system. They will also be trained in the use of digitization equipment, and be provided with the opportunity to enhance their computer skills. 

The student will be trained in the WHMIS system. They will learn about any potentially hazardous products in the workplace. MSDS information will be provided at all times. The objective is to ensure that the student is trained in all safe workplace practices relevant to our organization. The Port Hope Archives provides a safe, inclusive and healthy work environment to all its employees, volunteers, and visitors. The student may be called upon to complete other relevant tasks.

Qualifications    

• Ability to self-motivate, and work both independently and collaboratively
• Familiarity with accessioning archival material; the PHA uses museum standards for accessioning of materials
• Complete repetitive tasks with a high level of performance
• Excellent organizational skills
• Ability to lift 40lbs with ease, and bend and kneel repetitively

Please submit your cover letter and resume to archives@porthope.ca by the end of Sunday, December 6th. Only those selected for an interview will be contacted.

The Employment Period runs from January 4 to February 26, 2020, Monday to Friday, 8:30am-4:00pm, at a rate of $14.25/hr. This job has been funded by the Canada Summer Jobs program.

A socially-distanced working environment will be provided for this position, with no contact with visiting members of the public. 

Application Webpage: http://www.porthopearchives.com/job-postings.html

Job Poster: 86589542_2020_archival_assistant-_port_hope_archives.pdf

Researcher, EDID

Federation for the Humanities and Social Sciences

We have an opening for a short-term Independent Contractor position for a Researcher, Equity, Diversity, Inclusion and Decolonization (EDID) to support our team at the Federation for the Humanities and Social Sciences (Ottawa, ON). This position reports to the Manager, Programs and Policy, and will be working on compiling best practices for integrating equity, diversity, inclusion and decolonization (EDID) into conferences and events.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.

Summary

The Researcher, EDID will work closely with the Manager, Programs and Policy to research, identify and assess EDID best practices for conferences and events. The final deliverables will include a report of the findings, including the list of sources used.

The ideal candidate is a demonstrated competent researcher who is familiar with the academic milieu within which the Federation operates, has an understanding of how conferences and events are organized, and has experience working on EDID initiatives.

This contract will be for approximately 140 hours, and is anticipated to run from December 2020 to January 2021.

Remote work

The work is to be conducted remotely. The Researcher, EDID is expected to use his/her own computer, internet connection and telephone during the contract. The Federation will provide any additional software that may be required, such as Zoom or other online collaboration tools. Please note that the Federation office is only open on a limited basis due to COVID-19.
About the project

The Federation has recommitted to EDID, and to the necessary leadership and collaborative work to advancing EDID within our scholarly communities, and the work that remains to effect systemic change.

As a step towards addressing these concerns, the Congress Advisory Committee on EDID was established by the Federation’s Board of Directors, to advise the Federation on how to embed EDID in Congress and other Federation events.

The Committee’s mandate is to advise the Federation on (1) strategies to support EDID in Congress and other Federation events, and (2) specific actions the Federation and its members can take, in the short, medium, or longer term. The priorities of the Committee are to:

•     Support equitable and inclusive access and participation for all of its members to Federation activities;
•     Support reconciliation with Indigenous communities, and collaborate to increase opportunities for Indigenous students, scholars, and communities;
•     Support critical anti-colonialism and decolonization practices; and
•     Support critical conversations and practices to combat anti-Black racism, including through an intersectional lens that makes visible the simultaneous impact of multiple forms of systemic discrimination.

As part of its report to the Federation, the Committee would like to offer a set of recommendations to the Federation, including best practices for integrating equity, diversity, inclusion, and decolonization into conference development and delivery.

What you will do

•     Conduct a review of current best practices with regard to developing and delivering conferences and events that are grounded in EDID best practices, including existing and emerging practices for both in-person and virtual events.
•     Assisting the Manager, Programs and Policy in seeking the input of the Congress Advisory Committee on EDID regarding the research plan as it is developed and implemented
•     Include all aspects of EDID in the research, while including particular emphasis on the following perspectives: Decolonization, Anti-Black Racism, First Nations, Inuit, and Metis, Women, Visible/racialized minorities, Persons with disabilities, Sexual orientation, and Gender identity and gender expression
•     Identify best practices for the above, and rate according to: expected impact, level of effort, and resources required.

What you need

•     Undergraduate degree from a recognized university is preferred. Some progress towards a graduate degree is an asset.
•     Experience conducting internet research is required.
•     Experience working within EDID initiatives is an asset.
•     Experience working within a university is an asset.
•     Experience working with conferences and events is an asset.
•     Good written and oral communication skills in English are required. Ability to communicate in French and/or a Canadian Indigenous language is an asset.

What you bring

•     An understanding of the issues surrounding equity, diversity, inclusion, and decolonization in Canadian academia.
•     Entrepreneurship, initiative, creativity and a proactive attitude.
•     High ethical standards and a desire to work with like-minded high-achievers.
•     Clarity of expression — both in writing and orally.
•     A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
•     Commitment to Federation values, vision and direction

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you!

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer, and we are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

This is an immediate contract to be filled, and applications will be assessed as received. Please email your résumé and cover letter indicating how your experience and skill set will contribute to this project, and including expected remuneration, by December 4, 2020 to hr@ideas-idees.ca.

Please note that all applications will be acknowledged but only those selected for further consideration will be contacted. You must be legally allowed to work in Canada in order to be eligible for this contract.

The Federation is committed to accessibility. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

For any questions or to request accessibility accommodations, please email us at hr@ideas-idees.ca.

Archiviste médical
Hôpital général de Hawkesbury

Location: Hawkesbury  (Ontario)
Compensation: 28.08$ per hour, Archiviste médical à temps plein temporaire pour un an

L'hôpital général de Hawkesbury et district est un établissement communautaire bilingue qui regroupe plus de 750 employés et 100 médecins et qui dessert la région de Prescott-Russell en Ontario

Description and Duties   

L'archiviste médical soutient la collecte, l'utilisation, l'accès et la divulgation des données, ainsi que la conservation et la destruction des informations de santé, quel que soit leur format. Ce professionnel effectue une analyse qualitative de la documentation contenue dans le dossier de santé et est responsable de la sécurité des dossiers de santé. Il est le lien pour le droit d'un patient à accéder à des informations de santé privées, sécurisées et confidentielles. Il fournit des informations statistiques à l'organisation, au ministère et aux autres organismes de réglementation.

Qualifications 

• Diplôme collégial en gestion de l'information sur la santé ou équivalent
• Certificat d'archiviste médicale reconnu par l'Association canadienne des archivistes médicales.

Habiletés / Aptitudes

• Bonnes connaissances des outils informatisés.
• Possède une connaissance pratique des deux langues officielles.
• Connaissance de la terminologie médicale dans un environnement de soins.
• Connaissance de la législation applicable.

Si cette opportunité vous intéresse, n'hésitez pas à vous créer un profil et à déposer votre candidature sur notre site Carrières : hgh.ca/carrieres - # de poste : J1020-1275  ou par courriel au hr@hgh.ca

Application Deadline:    3 décembre 2020  www.hgh.ca/carrieres