Literary Archive Preparation, Toronto, ON

Location: Toronto, ON (Bathurst and Lawrence Area)

Compensation: $25-$35 an hour (part time, 15-25 hours a week)

Description:  

Job Title: Literary Archive Preparation 

Assist author in preparing, arranging, and describing archival materials for a literary archive to transfer to an archival institution. Duties include packing materials and making an inventory list of the box contents.  

The author is a poet and novelist who has written on many key topics of our times.

Work arrangement is flexible.  

Salary commensurate with experience

Qualifications:

2-5 years of Archival experience. Microsoft Office and Excel proficiency required. Excellent organizational skills.

Please send resume including cover letter and at least two references to literarytoronto@gmail.com .

Special Media Archivist, Provincial Archives of New Brunswick, Fredericton, NB - Deadline

Location: Fredericton, NB
Compensation: $1,987.00 to $2,776.00 bi-weekly  

The Provincial Archives of New Brunswick collects, preserves, and makes available for research, documents and records bearing upon the history of New Brunswick.

Description and Duties    

The Provincial Archives of New Brunswick has an exciting opportunity for a Special Media Archivist.

Reporting to the Manager of the Special Media Unit, the Special Media Archivist is primarily responsible for applying professional and current archival standards, best practices and methodologies for the acquisition, arrangement, description, preservation, and promotion of PANB's Sound and Moving Images records (SMI records) holdings in analogue and digital formats. The Special Media Archivist will also work with other (non-SMI) records under the purview of the Special Media Unit, including cartographic, photographic, architectural, and textual records.

Specific key responsibilities will include:

• Acquire, accession, arrange and describe and make available for research, archival fonds that consist of (or related to) audio, video, and film material related to New Brunswick, as well as SMI material created or collected by New Brunswick institutions, societies, organization, and associations.
• Develop processing plans for newly acquired and/or backlogged SMI, photographic, and cartographic/architectural material.
• Write, revise, and update SMI finding aids to meet current archival descriptive standards and best practices.
• Troubleshoot issues characteristic of legacy systems and assist in the development of solutions, including those relevant to existing cartographic, architectural, photographic, SMI, and textual collections.
• Assist with logistical operations for new acquisitions, such as assisting with onsite appraisals, packing, and shipping new acquisitions, shelving new acquisitions, and labelling boxes.
• Provide in-person and remote reference services through a regular reference desk shift and as assigned by the Manager of the Special Media Unit.
• Engage with internal and external stakeholders to establish research collaborations and community partnerships
• Proactively identify work to be completed, and prioritize and shift priorities as needed
• Write funding applications to external granting bodies such as University experiential learning programs, Young Canada Works, and Canada Summer Jobs
• Contribute to policy and procedures evaluation and development
• Provide subject matter expertise to Government and diverse public clientele about SMI and other illustrative documentary heritage and contributing to outreach activities of the Archives (including public speaking)
• Devise project-based strategies to enhance the discoverability of SMI holdings, including digitization initiatives and preparing archival material for publishing online
• Assist in supervising students and temporary employees.
• Occasional evening and weekend work may be required.

Qualifications    
ESSENTIAL QUALIFICATIONS:  

• A bachelor's or master's degree in history, political science, information management, or related discipline and demonstrated knowledge of archival processes and concepts. A diploma in audio engineering or a combination of related technical expertise and experience may also be considered.
• Experience in archival procedures and the arranging and describing archival materials applying archival standards including RAD, processing records with an eye for their potential use.  
• Familiarity with different formats of archival manuscript and SMI materials, born digital materials, and knowledge of best practices for handling, storage, and preservation of those materials.
• Research and writing experience.
• A valid driver's license.
• Written and spoken competence in English is required. Please state your language capability.
• Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

ASSET QUALIFICATIONS:

Preference may be given to candidates that possess one or more of the following asset qualifications:

• Excellent oral and written communication skills.
• Experience providing reference services for archival collections.
• Experience working with archival donors.
• Strong organizational and project management skills; proven ability to work independently, establish goals, set priorities and carry out tasks with limited direction.
• Strong research skills.
• Experience with audio equipment (digital audio editing, obsolete audio formats) and/or knowledge of SMI history
• Written and spoken competence in French an asset.

BEHAVIOURAL COMPETENCIES:

The successful candidate will possess the following behavioural competencies: Strategic Thinking, Integrity, Client Service Orientation, Effective Interactive Communication, Relationship/Network Building, Organizational Commitment, Results Orientation, Team Leadership and Developing Others.

TECHNICAL COMPETENCIES:
The successful candidate will possess the following technical competencies: specialized subject matter expertise in Archives and Information Management; and excellent written and spoken communication skills.

Resumes should be in chronological order specifying education and employment in months and years including part-time and full-time employment

Some travel will be required.
 
How to Apply    

Interested applicants are to apply on-line at www.ere.gnb.ca by March 28, 2025, indicating competition number: 13260
Application Webpage (URL) https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/13260
Application Deadline: March 28, 2025 11:59 PM Atlantic time

Digital Preservation Strategist, Provincial Archives of New Brunswick, Fredericton, NB

Location: Fredericton, NB
Compensation: $56,758 to $79,378 per annum

Organization Homepage (URL)   

The Provincial Archives of New Brunswick collects, preserves, and makes available for research, documents and records bearing upon the history of New Brunswick.

Description and Duties    

The Provincial Archives of New Brunswick is seeking a Digital Preservation Strategist to join its team of information professionals in Fredericton.

Reporting to the Manager of the Special Media Unit, the Digital Preservation Strategist will:

• Provide expert advice in the management and preservation of records in digital form to all public bodies.
• Work with stakeholders across GNB to develop, implement, and communicate policies, procedures, and strategies to ensure that records in digital form remain reliable, authentic, and accessible over the long term to meet the administrative, legal, and historical requirements of the Province.
• Contribute to the scheduling, management, acquisition, transfer, preservation and discoverability of government and private records with a long term or archival retention.
• Maintain and administer PANB's digital repository (currently Preservica) and advance its digital preservation infrastructure.
• Assist PANB archivists in processing digital archival material by developing workflows and guidelines and aiding in the retrieval of data from obsolete digital formats.

Qualifications    
ESSENTIAL QUALIFICATIONS:

• A Master's degree in archival, library or information studies and 1 year of related work experience, or a Bachelor's degree in any discipline with 4 years related work experience. An individual with a combination of education and work experience in the IT sector may also be considered. An equivalent of education, training and experience may be considered.
• Understanding of archival theory and records management principles, and experience developing and implementing related procedures and standards.
• Practical experience with digital forensics and digital preservation.
• Ability to communicate complex subject matter to stakeholders at all levels of GNB
• This position requires written and spoken competence in English.
• Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please state your language capabilities on the application.

ASSET QUALIFICATIONS:

• Experience with legislation governing access and use of records, including the Archives Act, Right to Information and Protection of Privacy and the Personal Health Information Privacy and Access Act.
• Experience administrating Preservica or other digital repository.
• Experience writing grant applications and supervising interns

BEHAVIOURAL COMPETENCIES

• Analytical thinking/Judgement
• Problem solving/Troubleshooting
• Relationship/Network Building
• Flexibility

TECHNICAL COMPETENCIES

• Competency in past and present office technology, software and applications
• Planning, presentation and organizational skills

Additional Information   

This competition may be used to fill future vacancies at the same level.

How to Apply    
Apply online
Application Webpage (URL): https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/13304/?utm_medium=jobshare
Application Deadline: April 4, 2025 11:59 PM Atlantic time
 

President, Rockefeller Archive Center, Sleepy Hollow, NY

Location: Sleepy Hollow, New York, USA
Compensation: $325,000 to $400,000 per year

Mission: By collecting, managing, preserving, and providing broad and equitable access to the historical records of philanthropy and other efforts to work on behalf of the public good, the Rockefeller Archive Center inspires critical analysis and contributes knowledge to diverse learning communities throughout the world.

DESCRIPTION

The Rockefeller Archive Center (RAC) was established in 1974 as the result of efforts by the children of John D. Rockefeller, Jr. to gather in one institution the records of their family's philanthropic work and to stimulate research into the ways in which these philanthropic efforts had impacted the nation and the world. Since that time, the Archive Center has grown substantially, so that it now holds the archives of a large and growing number of philanthropic institutions including the Ford Foundation, the Knight Foundation, the Hewlett Foundation, and many other foundations and civil society organizations, as well as the papers of individuals associated with these organizations.

The RAC's uniqueness lies in its wide-ranging holdings that sit at the nexus of philanthropy, history, civil society, research, and data collection, conservation, and preservation. These are joined in partnerships with archives, libraries, museums, individual and institutional philanthropists, colleges and universities, and a vast array of nonprofit organizations around the world.

The RAC's work falls within three main areas.

• The Archives Program, which guides the Rockefeller Archive Center's ethical, standards-based, and culturally competent stewardship of the archival collections in its custody.
• The Research and Engagement Program, which is a collaborative effort involving historians, educators, designers, and archivists to explore and communicate philanthropy's history using the RAC's collections.
• The Operations and Finance Programs, which provide strategic leadership, guidance, and support to the Rockefeller Archive Center's staff and user communities.

Best archival practices govern the acquisition, searchability, and perpetual safekeeping of the RAC's records. The RAC is a leader in the archival field. But with the research center and outputs, its role as connector and convenor, and its work to increase the understanding of philanthropy from many vantage points, the Center has broad and far-reaching goals.

Serving more than 40 partners whose collections are housed at the RAC as well as 400 visiting scholars each year, the RAC holds more than 150 million pages of documents, as well as two million photographs and over 7,000 films and videotapes used by researchers from around the world. The collections also include 200 TB of digitized and born-digital records. In the RAC's collections, researchers can explore topics ranging from the history of medicine, science, and public health to such fields as the arts, agriculture, social sciences, urban affairs, and public policy. Remaining digitization of archival collections is well underway. Approximately two million pages of significant documents are complete, with another 10 million in process.

The RAC's stipend program provides support for those who need to travel to the Archive Center for their research, while its rich online resources engage even larger global communities. In addition, the RAC regularly convenes conferences, workshops and other gatherings to bring diverse communities together to discuss significant issues related to its collections.

With a $9.4 million budget, an endowment of $160 million, and a staff of 47, the RAC is located in Westchester County, New York about 45 minutes from Manhattan. It is in close proximity to the Pocantico Center, formerly the Rockefeller family estate. Working closely with The Rockefeller University, Rockefeller Brothers Fund, and other Rockefeller family entities, the Rockefeller Archive Center is an independent 501(c)3 nonprofit organization with a board of nine Trustees. The Rockefeller Archive Center relies on income from the endowment for operating expenses, and the President will raise funding for special projects and initiatives.

The Board seeks a successor to the retiring President, who will build upon a solid foundation and position the RAC for the future opportunities and issues facing archives, research, and philanthropy. The new President needs to embrace how the past can inform progress in the future.

Description and Duties    
THE POSITION

Reporting directly to the Board of Trustees, the President will be responsible for overall leadership, management, and implementation of the RAC's strategic vision and its advancement, staff development, budget and administration, and proper overall functioning of the organization.

Ever mindful of the RAC's culture and values, the President will serve as a resource to programmatic and organizational leadership internally, fuel innovative thinking, and nurture the expertise of a knowledgeable and highly dedicated staff, who are the organization's most critical assets and are indispensable to its ongoing success.

The next President will be a thoughtful visionary and an innovative leader with a record of professional success. Acting as chief spokesperson, the President will work to advance the RAC's mission and vision, guiding principles, major initiatives, and successes within the communities it serves. The President will develop, maintain, and steward key strategic partnerships and alliances, broadening the RAC's reach and effectiveness and continuing to solidify its organizational stature, profile, and impact.

The President will ensure that the collections thrive - appropriately preserved, added to, and expertly managed - while providing the best physical and increasingly digital experiences and services that cultivate the creation of new knowledge and greater understanding.

RESPONSIBILITIES

The President is responsible for leading a world-class archive and research center with a strong tradition of: excellence in stewardship; dedication to diversity, equity, accessibility, and inclusion; being a collaborative learning organization; embracing change; holding itself accountable; centering people in the use of technology; and fostering belonging.

The next President will:

• Communicate to a global and diverse community of scholars and potential archive donors the many strengths of the RAC's collections through convenings, publications, fellowships, seminars, strategic partnerships, and other outreach;
• Oversee a digital and physical acquisition strategy that ensures the RAC collects materials useful to its global community today and in the future, through both its own initiative and in collaboration with others;
• Understand the growing importance of digital technology to the current and future success of the RAC's acquisition, preservation, and research functions;
• Lead and motivate a talented staff to deliver on the RAC's mission;
• Work closely with the RAC Trustees, making use of their expertise, insights, and judgment;
• Serve as a trusted partner, including with relevant affinity groups; develop and cultivate deep and meaningful relationships with key and prospective partners to ensure the growth and continued relevance of the collection for future generations to enhance the RAC's reputation and sphere of influence, and to strengthen its strategic impact in the field;
• Foster the strong, inclusive, collaborative, and supportive internal culture, including mentoring, developing, and engaging a staff dedicated to fulfilling the RAC's mission;
• Become an integral part of the Rockefeller network of various entities and individual family members;
• Keep a finger on the pulse of advances in technologies; regularly assess and identify organizational resources, technologies, operations, and policies needed to work efficiently and meet the organization's standards of excellence.

Qualifications    

IDEAL EXPERIENCE

The President will possess:

• Superior leadership skills within and across teams and institutions - with proven ability to cultivate, maintain, and steward relationships across a range of professional communities and levels;
• A strong commitment to the importance and relevance of archives, the RAC specifically, its history, and its collections;
• Strategic planning experience, including the ability to iterate based on qualitative and quantitative analyses;
• Significant senior management skills and experience in fields such as philanthropy, archives, libraries, higher education, research, data, and/or history;
• Experience with the use of digital technology and a commitment to its importance in both content and information delivery;
• Experience working with boards and other governing bodies;
• Specific experience working with foundations and a general understanding of the philanthropic community;
• Sophisticated communication skills including public speaking and writing/editing, with a strong sense of narrative and storytelling;
• An advanced degree, PhD preferred, in social science, humanities, arts and culture, or archival, library, and information sciences, or the like; significant participation in and understanding of scholarly research.

PERSONAL CHARACTERISTICS

The President will bring:

• The humility and curiosity to observe and understand the RAC's programs, projects, and partnerships, as well as the strengths and effectiveness of the staff and Board members;
• The ability to convey a strong and compelling presence and the ability to inspire people to perform at a high level; a firm decision-making ability while engaging with diplomacy and tact;
• A confident and visionary leadership style and a reputation for innovative and forward-thinking accomplishments;
• Proven ability to lead and motivate a highly dedicated staff to whom much responsibility and appropriate authority are delegated; the ability to envision and operationalize new initiatives and deeply understand how operational and programmatic decisions are being experienced by staff;
• Integrity, empathy, emotional intelligence, good judgment, and outstanding interpersonal skills along with the ability to foster strong and trusting relationships at all levels, inside and outside of the organization;
• Emotional maturity, with a sense of humor and the ability to maintain balance and perspective;
• Ability and willingness to travel as needed for meetings with partners, colleagues, and other stakeholders.

How to Apply    
COMPENSATION RANGE - $325,000 to $400,000, with requisite benefits.

• The Rockefeller Archive Center is an equal opportunity employer and is strongly committed to diversity, equity, and inclusion in every sense of the word - from background and birthplace to experience and ideas.
• All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, veteran status, or disability.

Please send nominations or applications, including cover letters and CVs, to Jane Phillips Donaldson and G. Angela Henry at RAC@PhillipsOppenheim.com.
Application Webpage (URL)    https://www.phillipsoppenheim.com/po/arts-media-culture/rockefeller-archive-center/president-sleepy-hollow-ny/248/
Application Deadline: May 7, 2025

Intern Archivist, Inuit Circumpolar Council Canada, Ottawa, ON

Location: Ottawa, Ontario
Compensation: $28.00 / hour

The Inuit Circumpolar Council Canada (ICC Canada) is a non-profit organization dedicated to representing the interests of Canadian Inuit on matters of international importance. ICC Canada is one of four regional offices of the international Inuit Circumpolar Council, which preserves and promotes the unity of Inuit as a single people within the circumpolar Arctic and advocates on behalf of all Inuit. ICC is a Permanent Participant on the Arctic Council, has Consultative Status at the United Nations, and has provisional Consultative Status at the International Maritime Organization, to name just some of its high-level international undertakings. Past leaders of ICC Canada include environmental activist Sheila Watt-Cloutier, Senator Nancy Karetak-Lindell, and Canada's current Governor-General, Mary Simon.

Description and Duties    

• Position Title: Intern Archivist
• Type: Full-time contract, 2 June 2025 to 26 September 2025 (start/end dates flexible)
• Wage: $28.00 per hour
• Location: Ottawa, Ontario
• Note: This position is contingent on Young Canada Works funding.

The Inuit Circumpolar Council Canada is hiring an Intern Archivist through the Young Canada Works program. Under the supervision of the Assistant Archivist, the Intern Archivist will learn how to bring together European/colonial archival theories and practices with Inuit knowledge traditions and specific cultural information needs, while gaining valuable experience working in a small archive. They will also learn about the day-to-day workings of a multi-national non-governmental organization, and the challenges and successes of a small cultural heritage repository, by working alongside the ICC Canada staff and through participation in meetings with staff, archives users, and stakeholders.

The Intern Archivist's tasks include, but are not limited to:

• Appraisal, arrangement, and description of records, according to RAD and ICC Canada Archives standards;
• Digitization of textual, photographic, and graphic records;
• Creation of name, geographic place, and subject authority files according to ICC Canada Archives standards;
• Adding content (descriptions, authority files, and digitized records) to the ICC Canada Archives database (AtoM);
• Creating social media content (Facebook, Instagram, Twitter, YouTube) that highlight the ICC Canada Archives' holdings;
• Answer reference questions from ICC Canada staff, external users, and stakeholders

Qualifications    

• Must meet all Young Canada Works criteria (available at https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html);
• Familiarity with archival practices, methodologies, and theories, especially descriptive standards;
• Ability to work independently, as well as cooperatively;
• Superb organizational skills and attention to detail;
• Flexible in handing a variety of concurrent tasks, with solid time management abilities;
• Strong research skills, and the ability to synthesize information gathered through research;
• Excellent oral and written communication skills in English;
• Strong computer skills in Microsoft 365;
• Discretion and ability to maintain confidentiality;
• Comfortable interacting with individuals outside of your organization;
• Some knowledge and understanding of Inuit culture, traditions, and issues.

Education:

• By May 2025, completion of all degree requirements for an undergraduate degree or college diploma from an accredited institution in a heritage-related field (preferred: information management/library sciences, archival studies, or Indigenous studies);
• PREFERRED: by May 2025, completion of all degree requirements for an ALA-accredited Master's degree, with a minimum of 2 archives-specific courses (i.e. Master of Information, Master of Library and Information Studies, etc.).
• Additional Information: Applicants who are a Beneficiary under an Inuit Land Claims Agreement will be given priority hiring.

ICC Canada is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. If accommodations are required during the application process, please reach out to the Director of Human Resources at jdurocher@inuitcircumpolar.com. We encourage applicants to self-identify.
 

How to Apply    

Please apply via the ICC Canada Bamboo HR portal with a cover letter and resume. If you encounter any technical difficulties, please email lindsay@performhr.ca and indicate "YCW - Intern Archivist" in the subject line.
Application Webpage (URL): https://inuitcircumpolar.bamboohr.com/careers/41
Application Deadline: 25 April 2025

Archives Assistant, City of New Westminster, BC
 

Location: New Westminster
Compensation: $22.12 - $23.91 per hour plus 12% in lieu of benefits    (2024 rates)

Organization Homepage (URL)   

Situated in the midst of the bustling Greater Vancouver region, New Westminster's 80,000 residents enjoy a wealth of urban services, a thriving economy, and a tight knit community. The City is staffed by dedicated and compassionate people who strive to achieve the Council's strategic vision through quality leadership, teamwork, and outstanding service delivery. Apply today to join a team of enthusiastic and innovative employees, and help us build a community that is vibrant, inclusive, and sustainable.

Description and Duties    

The New Westminster Museum and Archives is looking for an enthusiastic and collaborative student Archivist to assist with public access to municipal and community archives. The position will focus on expanding access to archival material.

The New Westminster Museum and Archives has a 16-week summer employment opportunity, which will run from April 28, 2025 to August 20, 2025. The position will work Monday through Friday 9:30-5:00 with a 30 minute unpaid meal break; however, a flexible work schedule including weekends may be necessary in order to meet community programming and engagement needs.

The student position will support the archivist in processing archival backlog and making archival material more accessible. Please note that the staffing of the position and its duration are conditional on the approval of grant funding through the Young Canada Works program.

Duties include:

• Assisting the public with reference inquiries
• Assisting with receiving of public donations and City transfers
• Processing archival material
• Arrangement & Description according to RAD or other relevant standards
• Data entry of records into the archives' database
• Appraisal of materials
• Providing archival advice, input, and services to fellow staff members
• Report writing
• Preparation of resources to assist users of the archives
• Supporting the Archives Social Media
• Other duties as assigned by the Archivist

Additionally, the student will undertake two projects designed to address archival backlog of community and municipal records.

Qualifications    

• Please note that in order to apply you must be registered in the Young Canada Works inventory at https://young-canada-works.canada.ca and you must be between the ages of 16 and 30. You must also have been a full time student in the semester preceding the YCW job and intend to return to full-time studies in the semester following the YCW job.
• You have completed the first year of a Masters of Archival Studies degree, or the first year of either a Masters of Library and Information Studies degree or Library & Information Technology program. Applicants from Library programs should have an emphasis and course work in Archives and/or Records Management.
• Preference may be given to those with previous work or volunteer experience in archives or records management.
• You are familiar with the theory and principles of archival operations.
• You are able to work co-cooperatively as part of a team.
• You have excellent English oral and written communications skills.
• You are an individual who pays close attention to detail.
• You are familiar with Microsoft Office and Adobe suites.
• You are able to work 35 hours a week Monday through Friday, and have flexibility to adjust your schedule and work weekends as operationally required.
• You are able to lift and move boxes of archival materials.
• You are able to successfully pass and maintain a clear Police Information Check - Vulnerable Sector.

Flexible week may be necessary in order to meet community and operational need.

How to Apply    

Apply online with your resume and cover letter in one document at www.newwestcity.ca/employment.
Application Webpage (URL)    www.newwestcity.ca/employment
Application Deadline: March 21, 2025

Archives Intern, Kelowna Museums Society, Kelowna, BC

Location: Kelowna, BC

Compensation: $21.99/hr

The Kelowna Museums Society is located on the unceded territory of the Syilx/Okanagan people in the heart of the Okanagan Valley. Our mission is “to provide the public with educational exhibitions and programs that foster personal participation, stimulate curiosity, and engage the senses with the cultures, histories, and possibilities of the Okanagan region.”

The Archives Intern supports the institution in maintaining professional standards for managing and preserving its archival holdings. Primary responsibilities include processing archival materials (inventorying, researching, appraising, selecting, arranging, and describing) at the Kelowna Public Archives, located on the ground floor of the Okanagan Heritage Museum. The intern also contributes to preservation efforts through digitization, proper handling, and preventative conservation. Additionally, they enhance the oral history program by conducting interviews and preparing transcriptions.

Main Duties:

• Process archival materials and apply the Rules of Archival Description
• Add and update digital records in the InMagic database
• Assess storage needs and optimize storage space
• Provide proper storage enclosures for archival collections
• Perform basic conservation treatments on archival collections
• Conduct oral history interviews
• Assist researchers with inquiries

Requirements:

The intern must have successfully completed post-secondary school training in a recognized archival studies training program.

• Self-motivated and detail oriented
• Exceptional research and computer skills
• Excellent written and verbal communication skills
• Highly organized
• Sensitive to the requirements for handling archival materials and artifacts
• Demonstrates cultural sensitivity
• Maintains health and safety standards
• Satisfactory criminal record check

This position is funded by the Government of Canada’s Young Canada Works Building Careers in Heritage program. Applicants must meet the following criteria to be eligible for the internship:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada;
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment; and
• be a college or university graduate (certificate, bachelor's, master's or doctorate).

Pay scale: $21.99/hr

Duration: Full time (35 hrs/week for 11 months) May 1, 2025 to March 31, 2026

KMS is committed to providing a safe, respectful, inclusive, and healthy work environment. Please apply to hr@kelownamuseums.ca by April 1, 2025.  The position is subject to receiving funding.

Archivist (Fixed Term Appointment, Full-time, 12 months), The University of British Columbia | Okanagan Campus
 

Location: Kelowna, BC
Compensation: This position is anticipated to be filled at an annual starting gross salary of $6,996.28 monthly ($83,955.30 per annum equivalent) plus vacation and benefits.  

The University of British Columbia's Okanagan campus is situated in Kelowna on the traditional, unceded territory of the Syilx Okanagan Peoples.

ENVIRONMENT:

The UBC Library is committed to being a respectful, healthy environment that encourages leadership, collegiality, diversity, individual growth and opportunity. We work collaboratively to deliver core library services and achieve the priorities outlined in the Library's Strategic Framework. We are committed to eliminating institutional and structural systems of oppression and power (such as colonialism, sexism, classism, heterosexism, ableism, and white supremacy). This work is informed and guided by UBC's Indigenous Strategic Plan, Inclusion Action Plan, Strategic Equity and Anti-Racism Framework, and UBC Okanagan's Declaration of Truth and Reconciliation Commitments.

Employee-led EDIA activities from the Okanagan Library over the past few years have included an ongoing yearly anti-racist book club, collaborative readings of the TRC's Calls to Action, a campus-wide Indigenous Reads Book Club, and Pride in Place pop-up exhibit and discussion around the representation of queer history in the Okanagan.

Both the 2022 and 2023 Library Reports to Senate can provide a deeper look at the initiatives and achievements of the Okanagan Library from the last few years.

EQUITY:

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expressions, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Métis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Description and Duties:

The Library at UBC's Okanagan campus invites applications from creative, service-oriented archivists committed to supporting research excellence and transformative student learning experiences for a full-time, 12-month contract position as the Archivist (Term).

Reporting to the Head, Research Partnerships & Collections, this position is responsible for the coordination of special collections, archives, and digitization for the UBC Okanagan Campus Library. The Archivist (Term) manages Okanagan Special Collections (OSC), including its regionally focused print, digital, audio-visual and archival collections, as well as the archival record of the campus. The position also provides information services to faculty, students, staff, and the public to support teaching, research, and donations. Liaison coverage may vary depending on the candidate experience.

The Archivist (Term) serves on committees, working groups and teams, as appropriate, to build and promote regional collections as a participant in broader institutional goals. They work closely with librarians and archivists from both the UBC Okanagan and Vancouver campuses, and are a valued member of the Okanagan Library, taking a role in the planning, development and delivery of services, and management of collections and spaces relevant to archives and special information resources for students and faculty at the Okanagan Campus.

We are looking for candidates with up to two years' relevant experience who welcome an opportunity to work closely with staff, faculty, students, campus colleagues and the broader Okanagan community.

A complete job description can be viewed on the Work with Us webpage.

Qualifications:

• A masters-level degree with a specialization or concentration in archival science (e.g., Master of Archival Science, or Master of Library and Information Studies (or equivalent) with an archival concentration);
• Demonstrated knowledge of current archival theory and practices is required;
• Excellent organizational and analytical skills;
• Excellent written and oral communication skills

ADDITIONAL PREFERRED SKILLS AND QUALIFICATIONS:

UBC Okanagan Library emphasizes that the preferred skills and qualifications are not required and that we are committed to helping and supporting our future colleague develop these preferred skills and qualifications as needed.

• An additional master's level degree from an accredited program of library, or information science, or equivalent internationally accredited program would be an asset for this position;
• Knowledge and understanding of digital repositories, including Islandora;
• Knowledge and understanding of technical metadata schemas, including MODS or Dublin Core;
• Knowledge and understanding of general subject liaison responsibilities, including reference and research help, instructional design and delivery, and collection development;
• Experience building and maintaining relationships, including with community partners and/or donors;
• Experience preparing exhibits or other programming events;
• Knowledge and understanding of maintaining a budget and setting expenditure priorities, including prospective projects;
• Supervisory experience;
• Knowledge and understanding of promotional outreach, including drafting social media posts and/or media releases;
• Experience in or knowledge of assessment activities to support continuous improvement of library and archival services that enhance learning and engagement;
• Ability to perform effectively independently and in a large and complex team environment;
• Knowledge of library systems and applications.

POTENTIAL ACTIVITIES & RESPONSIBILITIES:

The specific work of this position will be developed based on the successful candidate's skills and in conjunction with existing relationships, projects, and activities that are currently being supported by the UBC Okanagan Library and the Okanagan Special Collections & Archives. The successful candidate for this position will have the opportunity to strengthen, contribute, expand, and/or assume responsibility for elements of this work, as well as identify new opportunities in collaboration with colleagues, depending on capacity and interest:

• Prepare, or supervise the preparation of finding aids for current and backlog archival fonds and maintain, upgrade, and update existing finding aids.
• Oversee routine processing activities such as inventory, rehousing, digitization, and basic conservation of archival resources;
• Liaise with assigned academic departments to enhance the value of the Library as a partner in teaching, research, and scholarship;
• Provide reference, instruction and research services to students, staff, faculty, and members of the public;
• Supervise the selection and acquisition of new and hard-to-find regional resources that meet the mandate of the Okanagan Special Collections, including through gifts-in-kind.
• Coordinate the BC Regional Digitized History web portal, including collaboration with communities, other professionals, and external campus partners to deliver ongoing community-focused collection development services on the basis of stewardship of information resources not owned by UBC;
• Implement and assess digital preservation practices for special collections and archival holdings at UBCO;
• Maintain public-facing digital repositories and other delivery systems. May include activities such as selection, preparation, and management of digital assets, preparation and configuration of descriptive, administrative, and technical metadata, and evaluation and implementation of indexing;
• Participate in events, projects, and committees that bring together the library and the wider community on the basis of archival, primary source, and special information objects;
• Prepare exhibitions of collections, including yearly ongoing cyclical events and proposing new opportunities. Events may support the campus and/or wider community partners, and are often developed for public-facing engagement;
• Manage promotional outreach, including social media and media releases;
• Manage archival reproductions, in conformance to the Canada Copyright Act and the BC Freedom of Information and Protection of Privacy Act;
• Participate on library, campus, and university committees and working groups, as needed;
• Contribute to or participate in research, as applicable;
• Supervise one Library Services Assistant (Archives);
• Participate in relevant conferences, committees and other professional development activities.

TERMS OF APPOINTMENT:

This is a full-time, 12-month appointment with an anticipated start date of May 1, 2025 at the earliest. The start date is flexible depending on candidate requirements.

The successful candidate will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by the Collective Agreement between UBC and the UBC Faculty Association (https://hr.ubc.ca/working-ubc/collective-agreements-and-terms-conditions-employment).

APPLICATION PROCESS:

Applications for this exciting opportunity are to be submitted in one consolidated file (PDF or Microsoft Word format) and must include:

• A cover letter including a statement of citizenship/immigration status;
• A detailed and current curriculum vitae specifying education, training, and work experience in the areas listed above;
• The names and emails of three professional references (Note: references will not be contacted without prior permission).

Please note candidates will be required to create a profile through the UBC system in order to submit an application.

Applicants who are invited for an interview will be contacted to discuss any accessibility needs in advance of the interview. We encourage applicants invited for an interview to request any and all accommodations that they may need in this process.

To ensure full consideration, complete applications are to be submitted by 2025-03-09 at 11:59 PM.

To apply for this position, please visit the following link.
https://ubc.wd10.myworkdayjobs.com/ubcfacultyjobs/job/UBC-Okanagan-Campus/Archivist--Term-without-Review-_JR19965

Please direct your questions to: Lois Marshall lois.marshall@ubc.ca Manager, Planning and Operations | Library The University of British Columbia | Okanagan Campus 3287 University Way Kelowna BC V1V 1V7
Application Webpage (URL)    https://ubc.wd10.myworkdayjobs.com/ubcfacultyjobs/job/UBC-Okanagan-Campus/Archivist--Term-without-Review-_JR19965
Application Deadline: To ensure full consideration, complete applications are to be submitted by 2025-03-09 at 11:59 PM.

Archives Clerk, City of Burnaby, BC

Location: Burnaby City Hall Complex (Deer Lake 1) and McGill Library Branch
Compensation: $4,865 - 5,060 - 5,270 - 5,491 - 5,719/month (2024 Rates) 

Burnaby is a city in British Columbia, Canada. Located in the centre of Metro Vancouver, it's the third-largest city in the province with over 249,000 residents. Burnaby is known for its beautiful surrounding natural environments and diverse culture-making it a sought-after place to live, work and play.

The City of Burnaby acknowledges that we are on the ancestral and unceded homelands of the hən̓q̓əmin̓əm̓ and Sḵwx̱wú7mesh Sníchim speaking peoples, and we are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.

Description and Duties    

This is technical archival work involving responsibility for appraising, arranging and describing municipal and community records according to established archival standards. An incumbent describes records at the fonds, series and file level in both analog and digital format using D/B Textworks database software; prepares archival materials for storage; removes staples, paperclips, glue residue and file folders; labels and stores records according to archival standards; as required, appraises records according to established retention schedules; identifies items to be weeded; provides assistance to patrons and municipal staff in searching the archives for specified records and information. Performs related work as required.

Qualifications    

Qualifications include completion of post-secondary archival training (degree in archival studies from a post-secondary institution preferred) plus sound related experience; or an equivalent combination of training and experience. Considerable knowledge of the Rules for Archival Description and archival preservation practices, including FOIPPA (Freedom of Information and Protection of Privacy Act) and copyright. Ability to appraise, arrange, and describe archival records; conduct research using archival records and finding aids for specified records and information; use software applications related to the work performed (e.g., BitCurator, Exactly, Archivematica, D/B Textworks and related software). A valid Driver's Licence for the Province of British Columbia is considered an asset.

Additional Information    

• This is a temporary full time position until February 13, 2026.
• Location: Deer Lake 1 and McGill Library Branch
• Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM - 4:45 PM (Nine-Day Fortnight)

How to Apply    
Please submit your application online via our job board: https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=6669
Application Webpage (URL): https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=6669
Application Deadline: February 10, 2025 at 11:59 PM (Pacific Standard Time)
 

Archivist, Saint Mary's Academy, Winnipeg, MB

Location: Winnipeg, MB
Compensation: $40,000-$50,000  

St. Mary's Academy (SMA), a Catholic school for girls rooted in the tradition of the Sisters of the Holy Names of Jesus and Mary, is dedicated to nurturing young women in spirit, mind, and body.  The school was founded in 1869 and currently provides education for young women in grades 7 through 12. The SMA Foundation supports the school's mission and works to ensures long-term financial health and sustainability of the Academy.

We are currently seeking an Archivist to join our Advancement Department. This is a full-time (37.5 hours per week), term position (15 months) with possibility of extension The Archivist develops and manages the St. Mary's Academy Heritage Collection and is critical to the preservation and enhancement the school's rich heritage. This role focuses on preserving, organizing, cataloguing, and digitizing historical materials in keeping with archival standards and best practices, as well as improving access to the Collection.

Social Media    https://www.instagram.com/smawinnipeg/   https://www.facebook.com/SMAWinnipeg/

Description and Duties   

Key Responsibilities:

• Archival Management: Organize, catalogue, and preserve archival materials, ensuring best practices.
• Digitization: Digitize physical materials and manage digital archives using consistent metadata standards.
• Preservation: Implement conservation practices and collaborate with specialists to maintain materials.
• Data Entry and Records: Maintain accurate archival records and conduct regular audits.
• Compliance: Ensure adherence to archival standards, legal requirements, and privacy laws.
• Access and Research: Assist researchers and staff in locating materials and prepare items for displays.
• Collaboration: Work with volunteers, the Alumnae Engagement Coordinator, and teaching faculty to enhance community engagement.
• Reporting: Prepare reports on usage statistics and preservation efforts.
• Administrative Support: Participate in departmental meetings and assist with administrative tasks as needed.

Qualifications    

• Post-secondary education in archival studies, library science, history, or a related field (or equivalent experience).
• Minimum 2 years of archival experience (including volunteer/internship roles). • Advanced knowledge of archival principles and standards.
• Proficiency in archival software, databases, and digital preservation tools (asset).
• Strong organizational and research skills with attention to detail.
• Proficiency in Microsoft Office 365 (Excel, Teams, Forms, Outlook).
• Familiarity with privacy laws and ethical record management
• SMA alumnae standing (asset).

Additional Information    

This is a 15-month term position with possibility of extension starting in April 2025. Flexibility in hours may be required for project deadlines.

Join us in celebrating SMA's 156-year history and contributing to its legacy for future generations! We welcome and encourage all inquiries and interest. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. All applicants are thanked for their interest; those being considered will be contacted. All applications will be held in confidence.
 
How to Apply

To apply, please send your resume and cover letter on or before February 7, 2025 to:  

Kate Hodgert-Fennell, Director of Advancement and Development  

khodgert-fennell@smamb.ca   

204 478 6031  

Application Webpage (URL)    https://www.smamb.ca/news/employment-opportunities/
Application Deadline: 7 February 2025, CST
Job Poster