Heritage Collections Steward, Tr'ondek Hwech'in, Dawson City, YK
 

Location: Dawson City, Yukon
Compensation: $105,612.00 annually  

Tr'ondek Hwech'in is a self-governing First Nation, based in Dawson City, Yukon.

Description and Duties    

Reporting to the Director of Heritage, the Heritage Collections Steward is responsible for strengthening relationships through the stewardship of belongings by overseeing all aspects of heritage collections of the Tr'ondëk Hwëch'in Government.  The collection includes archives, library, belongings, historic human belongings (archaeological), historic animals (paleontology) and movable heritage in situ at heritage sites according to first nation values and standard museum and archive practice, ethics and relevant legislation.  The Heritage Collections Steward creates and administers policies and procedures relevant to the collection, identifies, monitors and guides the application of acts and regulations that apply to collections activities.

Essential Qualifications: 

• Post Secondary Degree in a relevant discipline combined with extensive experience in collections management, archival science, and museum studies. An equivalent combination of education, experiences, skills and abilities may be considered.
• Knowledge of museum professional ethics.
• Working knowledge of the following: Chenhalls' Nomenclature, Rules of Archival Description (RAD), Access to Information and Protection of Privacy Act, Canadian Copyright Act, Income Tax Act, Cultural Property Export and Import Act.
• Knowledge and training in conservation techniques and protection of heritage materials.
• Knowledge of collections related funding sources and experience writing proposals and reports.
• Proficiency with office programs and recording equipment (Word Processing, Data Entry, Excel, Outlook, Scanner software, Adobe Creative Suites, etc.).
• Ability to coordinate multiple projects and meet critical deadlines with minimal supervision.
• Ability to work independently as well as work effectively in a team environment.

Assets: 

• Knowledge of the community and of First Nations culture, heritage, traditions, and history.
• Knowledge of decolonizing museum practices, data sovereignty and the indigenization of the stewardship of collections.
• Strong research and documentation skills.
• Ability to make recommendations, presentations and communicate ideas effectively.

Additional Information   

• A detailed job description is available upon request.
• For more information, contact Human Resources: Phone: (867) 993-7100
• Send inquires to: hrjobs@trondek.ca
• Physical Location: 1242 Front Street, Dawson City, Yukon

How to Apply    
To apply: https://www.trondek.ca/
Application Webpage (URL)    https://trondek.bamboohr.com/careers/255
Application Deadline: Until filled

Heritage Collections Steward, Tr'ondëk Hwëch'in, Dawson City, YT

Location: Dawson City, Yukon
Compensation: $105,612.00 annually

Tr'ondëk Hwëch'in is a self-governing First Nation, located in Dawson City, Yukon.

Description and Duties   

Reporting to the Director of Heritage, the Heritage Collections Steward is responsible for strengthening relationships through the stewardship of belongings by overseeing all aspects of heritage collections of the Tr'ondëk Hwëch'in Government.  The collection includes archives, library, belongings, historic human belongings (archaeological), historic animals (paleontology) and movable heritage in situ at heritage sites according to first nation values and standard museum and archive practice, ethics and relevant legislation.  The Heritage Collections Steward creates and administers policies and procedures relevant to the collection, identifies, monitors and guides the application of acts and regulations that apply to collections activities.

Essential Qualifications: 

• Post Secondary Degree in a relevant discipline combined with extensive experience in collections management, archival science, and museum studies. An equivalent combination of education, experiences, skills and abilities may be considered.
• Knowledge of museum professional ethics.
• Working knowledge of the following: Chenhalls' Nomenclature, Rules of Archival Description (RAD), Access to Information and Protection of Privacy Act, Canadian Copyright Act, Income Tax Act, Cultural Property Export and Import Act.
• Knowledge and training in conservation techniques and protection of heritage materials.
• Knowledge of collections related funding sources and experience writing proposals and reports.
• Proficiency with office programs and recording equipment (Word Processing, Data Entry, Excel, Outlook, Scanner software, Adobe Creative Suites, etc.).
• Ability to coordinate multiple projects and meet critical deadlines with minimal supervision.
• Ability to work independently as well as work effectively in a team environment.

Assets: 

• Knowledge of the community and of First Nations culture, heritage, traditions, and history.
• Knowledge of decolonizing museum practices, data sovereignty and the indigenization of the stewardship of collections.
• Strong research and documentation skills.
• Ability to make recommendations, presentations and communicate ideas effectively.

How to Apply    
Apply through the Tr'ondëk Hwëch'in HR portal
Application Deadline: Until filled
 

Request for Consultation: Archival Consultant Services, London Public Library, London, ON

Location    London, ON
Compensation    $75,000 - $100,000 (9 month engagement)

The London Public Library  is deeply embedded, essential community infrastructure that supports and connects Londoners with the resources they need to belong and thrive today and into the future. Our 16 branch libraries are rooted deeply in London's neighbourhoods, acting as hubs for literacy and learning at all stages of life, nurturing community partnerships, ensuring the sharing and distribution of resources,  offering free cultural and educational programming and much-needed access to technology and support for using technology.  The Library's Ivey Family London Room is located at the our Central Branch at 251 Dundas St. in downtown London, ON.  It contains a wealth of original and secondary historical source materials on the city of London and the Middlesex County.

Description and Duties    
The consultant will report directly to the CEO and the Director of Customer Service and Branch Operations and be responsible for the following:

• Revision of gift acceptance and de-accession policies and a collection scope statement. This will be done in consultation with staff and should be completed prior to other work.
• A detailed assessment of the entire collection which includes whether the material is within the scope, it's value as a resource to the community and any potential market value
• Recommendations for corporate archiving and preservation.
• Recommendations for any identified staffing and training gaps
• Recommendations for classification and metadata standards
• Recommendation for preservation and climate-control needs, including facility upgrades requirements

• A full digitization strategy which should include:

• A prioritized list of items to be digitized based on suitability, preservation risk and value to the London community with a higher degree of attention given to items that would be of significant value to London's equity-seeking communities;
• A risk assessment pertaining to copyright obligations of items or collections designated as a priority -    for digitization;
• A digitization plan, which will identify interface tools, equipment, expertise required, discovery platform requirements and budget needs, and
• Addressing the preceding in a comprehensive report that the Library will draw from when developing an organizational strategy and presenting to potential funders for future digitization efforts.

This work will require the consultant to spend extensive time in the London Room for evaluation. Guidance will be provided by Management and the London Room staff.

Qualifications    
For more information, please see the RFC posting on the Library's web site.
 


Application information

For more information, please see the RFC posting on the Library's web site. Questions should be directed to procurement@lpl.ca.
Application Webpage (URL)    https://www.lpl.ca/sites/default/files/2024-10/Request%20for%20Professional%20Consulting%20Services%20-%20Archival%20Consultant%20Services%20for%20the%20London%20Public%20Librarys%20London%20Room.pdf

Application Deadline: Question Period ends October 25. Proposals Due by November 1.
 

Processing Archivist - Limited Term, Simon Fraser University Archives and Records Management Department, Burnaby, BC

Location: Burnaby, BC
Compensation: Librarian/Archivist 1 $85,619 to Librarian/Archivist 2 $111,061

The Archives and Records Management Department (ARMD) at Simon Fraser University (SFU) invites applications for the position of Limited Term Processing Archivist with an anticipated start date of January 2, 2025 and duration of up to six months. Depending on the successful candidate's schedule and interest, this could be configured as either a part-time or full-time position. Reporting to the University Archivist and Coordinator of Information and Privacy and, based on the Burnaby Mountain Campus, this position will be primarily responsible for processing privately donated records.

The ideal candidate will hold a Master's degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MLS, MIS, etc.) with a focus in Archives from an ALA accredited institution; have knowledge of the Rules for Archival Description (RAD) and archival theory; and, have some experience arranging, describing, and processing archival records.

We acknowledge the Sḵwxw̱ ú7mesh Úxwumixw (Squamish), xwməθkwəyə̓ m (Musqueam), səlí lwətaʔɬ (Tsleil- Waututh), q̓ícə̓ y̓ (Katzie), and kwikwəƛə̓ m (Kwikwetlem) peoples, on whose traditional territories Simon Fraser University's three campuses stand.

SFU is committed to creating and connecting knowledge, learning and community for deeper understanding and impact, in pursuit of its goal to be a leading research university that advances an inclusive and sustainable future. Consistently ranked as Canada's #1 comprehensive university, SFU is recognized globally for its cutting-edge research, innovative education, and community outreach and teaching. SFU has also been consistently named one of British Columbia's Top Employers in recent years, as well as one of Canada's Top 100 employers. With more than 100 undergraduate major and joint major programs and more than 75 graduate offerings, SFU has an international reputation for its innovative interdisciplinary and professional programs.

ARDM is responsible for the administration of three records-centric programs - archives, records management, and freedom of information and protection of privacy. The successful candidate will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Department, including the delivery of archival reference services.
Description and Duties    This limited-term position will focus on arranging and describing privately donated records of a former university president and provincial politician. Records to be processed include teaching and research records, constituency records, and numerous audio-visual records (e.g., VHS, U- Matic, betacam, and audio cassette tapes). Where time allows, the processing archivist may also assist in the provision of reference services, and perform other duties as required.

Key aspects of this position include:

• Arranging and describing archival records;
• Creating a RAD-compliant description using ARMD's in-house Archival Information System (AIS) and the SFU's Access to Memory (AtoM) database;
• Rehousing archival records; and
• Identifying access and/or copyright restrictions.

Qualifications   

• Master's degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MLS, MIS, etc.) with a focus in Archives from an ALA accredited institution.
• Knowledge of the Rules for Archival Description and archival theory.
• Some experience processing archival records.
• Understanding of copyright, privacy and information access laws as they apply to Archives.
• Ability to recognize, respect, and work effectively with individuals and groups with diverse perspectives and backgrounds.
• Excellent organization skills, attention to detail, and written and verbal communication.
• Ability to work collaboratively and independently.
• Please note this position is intended for emerging professionals in the field.

How to Apply    

To be given assured consideration, applications must be submitted by email in one consolidated PDF document with cover letter and curriculum vitae by Sunday, October 27, 2024 to:

Paul Hebbard
Simon Fraser University
Archives and Records Management Department pgh@sfu.ca

Questions about this position can be directed to: Paul Hebbard, University Archivist and Coordinator of Information and Privacy at pgh@sfu.ca.

Librarians and Archivists are members of the SFU Faculty Association. Terms, conditions and benefits of employment are outlined in the Collective Agreement: https://www.sfu.ca/faculty-relations/collectiveagreement.html.

The successful applicant will be appointed at a rank and salary level commensurate with their experience and qualifications. Faculty salaries at SFU are based on the salary scales bargained between the University and the SFU Faculty Association. A reasonable estimate of the annual salary range for this role is Librarian/Archivist 1 $85,619 to Librarian/Archivist 2 $111,061. Current salary scales are available from: https://www.sfu.ca/faculty-relations/salary.html.

Simon Fraser University is an institution whose strength is based on our shared commitments to diversity, equity and inclusion. Diversity is an underlying principle of our Strategic Vision, which pledges SFU to "foster a culture of inclusion and mutual respect, celebrating the diversity reflected among its students, faculty, staff and our community." SFU is committed to ensuring no individual is denied access to employment opportunities for reasons unrelated to ability or qualifications. Consistent with this principle, SFU will advance the interests of underrepresented members of the work force, including Indigenous peoples, persons with disabilities, racialized persons and women; embrace gender and sexual diversity; ensure that equal opportunity is afforded to all who seek employment at the University; and treat all employees equitably. Candidates that belong to underrepresented groups are particularly encouraged to apply.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Personal information that forms part of an application is collected under the general authority of the Freedom of Information and Protection of Privacy Act, applicable University Policies, and the SFUFA/SFU Collective Agreement. For further details please see the full collection notice:
https://www.sfu.ca/vpacademic/academic-careers.html.

Application Webpage (URL)    https://www.sfu.ca/vpacademic/academic-careers/faculty-positions/library-and-archives.html

Application Deadline: October 27, 2024

Archives/Heritage & Culture Assistant, Norfolk County Archives, Simcoe, ON
 

Location: Simcoe, ON
Compensation: $25.53 - $31.95 per hour (under review)

The Norfolk County Archives (NCA) is committed to preserving Norfolk County's heritage and making it available to the public.

Located in the heart of downtown Simcoe, the original heritage home was built in 1845 in the Georgian/Loyalist style and is one of the oldest residential brick structures in Simcoe. The Norfolk County Archives located in the addition at the rear of the heritage home has an extensive collection of archival materials available to the public.

Social Media    @NorfolkArchives

Description and Duties   

• Position: Archives/Heritage and Culture Assistant
• Status: Permanent Full Time
• Employee Group: CUPE Local 4700

Basic Function:

The Archives/ Heritage and Culture Assistant will provide administrative support to the Heritage and Culture department as well as support the Archivist in the day-to-day operations of the Norfolk County Archives. This would include research assistance, administration, collections management, public programming, visitor services, assisting with exhibitions, membership, community outreach and marketing. This position will be required to monitor operations in the absence of the Archivist.

Skills and Abilities:

• Excellent interpersonal skills, ability to interact with the public and assist with inquiries and research requests.
• Excellent administration skills including good financial and time management skills.
• Ability to work effectively with professional staff, volunteers, researchers, members of the community, other community-based organizations.
• Demonstrated ability to market, promote the activities, services and exhibitions of a public archives.
• Ability to work independently and to meet operational needs with shifting priorities.
• Computer expertise required in corporate standard software (Microsoft Office and FileHold) and department-specific software (Past Perfect, File Trail Records Management software, City-View, and Adobe DC Pro).
• Excellent written and oral communications skills.
• Familiarity with library, archives or museum practices.
• Demonstrated research skills.
• Valid Ontario driver's license and access to a reliable vehicle
• Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

Position Description:

• Provide guidance and assistance to patrons in the archives reading room when needed.
• Assist with the development, planning and coordination of outreach activities, special events and programming.
• Perform references and retrieval services and respond to long distance research inquiries.
• Work closely with the Archivist, volunteers, community groups, organizations and agencies to promote the archives within the community.
• Assist with reproductions requests, which may include digitizing documents or photographic materials.
• Provide front line customer service ensuring positive and constructive interactions with the public.
• Catalogue incoming collections, including registration and accessioning and other collections work as assigned.  
• Work independently due to nature of staffing and operational hours, Archives Assistant is sometimes required to work alone without direct supervision.
• Assist with the management and maintenance of the archives property.
• Assist and provide support to volunteers and students.
• Perform administration functions including deposits, accounts payable and receivables, compiling performance measure data, prepare agendas and minutes, and manage annual contracts.  
• Accountable for Heritage and Culture membership program.
• Assist with the administration of municipal heritage designations including records management.  
• Develop advertising and marketing materials including monitoring of website and social media accounts.  
• Perform other duties and special projects as assigned.

Qualifications    
Knowledge and Experience:

• A post-secondary education in Archival Studies, Records and Information Management, Library Technician and/or Museum Studies or an undergraduate degree in a related discipline.
• Three years of administrative experience to be familiar with the scope of the role.

Additional Information:
Posting Period: October 9, 2024 - October 23, 2024

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.
 

How to Apply:

Follow the link below for the application process through Google Chrome or Microsoft Edge: https://apply.workable.com/j/CB1E9FA6DE 

• Ensure the file extension for your resume document is .doc, .docx or .pdf
• If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file.
• Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca
• Application Deadline: October 23, 2024 4:30 PM EST
• Job Poster

 

Archivist Assistant, Congregation of the Sisters of St. Joseph in Canada, London, ON
    

Location: London, Ontario
Compensation: $25.63/hr

On November 22, 2012, a new chapter in the long history of the Sisters of St. Joseph brought together four of the six Canadian Congregations - Hamilton, London, Peterborough, and Pembroke - to form a new congregation, the Congregation of the Sisters of St. Joseph in Canada.

The basic desire of the first Sisters to reflect "a profound love of God and of neighbour without distinction" remains the touchstone of our identity as Sisters of St. Joseph. We continue to respond to needs in society and are aware that our neighbourhood is the entire world as well as the person next to us. This deepening sense has strengthened the desire in us to live in good relationship with our planet and all other life forms in creation. We strive to connect and collaborate with others to support the healing of relationships at a personal, inter-personal and global level, always working toward becoming the change we seek.

The archives is a private, religious archives which collects past and present records of congregational members and institutions engaged in work that reflects the charism of the congregation from 1852 to present.

Description and Duties        
Reporting to: Congregational Archivist

Position Summary: The Archivist Assistant will assist with the operations of the Archives according to established principles and standards by preserving, arranging, describing, digitizing and undertaking digital preservation, as well as providing access to records through the completion of reference inquiries and creation of physical and digital exhibits.

Key Responsibilities:

• Item and collect level processing (including appraisal, preservation, arrangement, description, rights analysis, and physical storage) of manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials.
• Digitize photographs, slides, negatives, and audio recordings.
• Undertake data entry and assist in maintaining collections management systems.
• Contribute to in-house displays, travelling exhibits, and digital exhibits.
• Assist with the digital preservation of digitized analogue records and born digital records.
• Assist with research and correspondence related to reference inquiries.
• Follow all company policies.
• Take an active role in committees to which they are appointed.
• Participate in disaster recovery efforts.
• Other duties as assigned.

Qualifications   

• A completed Master's in Archival Studies (MAS) or Library and Information Science degree (MLIS, MIS, or MI) or equivalent
• 1 to 3 years of experience in the information field.
• Familiarity with Rules for Archival Description (RAD) and archival theory.
• Familiarity with the basic principles of records management.
• Familiarity with copyright, privacy, and information access laws as they apply to archives.  
• Proficiency in Microsoft Office.
• Experience with digital preservation an asset.
• Familiarity with Access to Memory an asset.

Additional Information    
Work Conditions:

• On-site office environment in London, Ontario.
• Sitting for long periods, moderate standing and walking and continual visual concentration are expected.
• Must be able to lift and move materials up to 40 lbs.
• Travel when necessary to offices in Hamilton and Peterborough.

Immunization: Please note that we have a mandatory COVID-19 vaccination policy in effect. Any offer of employment will be conditional on providing proof of vaccination in accordance with our policy.

Candidates who have experience working with a diverse range of people, and who can contribute to a climate of inclusivity are encouraged to identify their experiences and potential contributions in their cover letter.

How to Apply    

Please submit your cover letter and resume in one document (word or PDF) by 4pm, October 25, 2024, to:

Congregation of the Sisters of St. Joseph
c/o People and Culture
485 Windermere Road
London, Ontario   N5X 2T1
or
Email: ichristensen@csjcanada.org

We are committed to providing a fully accessible candidate experience. If you require accommodation for interviews or throughout the recruitment process, please contact ichristensen@csjcanada.org

While all applications are appreciated only those selected for an interview will be contacted.

Application Deadline: 4pm, October 25, 2024
Job Poster
 

Archivist - Relocation Project, The General Synod of The Anglican Church of Canada, Toronto, ON

Location: Toronto
Compensation: $55,963 or $30.75 / hour

The General Synod of The Anglican Church of Canada supports the parishioners, parishes, and dioceses of The Anglican Church of Canada. The Archives at General Synod is an important resource for all of these groups as well as researchers and the public.

The General Synod will be moving to a new office in Toronto in approximately 2026 and this position will support this move.

Social Media     

Description and Duties    

The General Synod of The Anglican Church of Canada is seeking;

• ARCHIVIST - RELOCATION PROJECT
• Full-time / Indefinite term (estimated duration is January 2025 - September 2026)
• Salary: $55 963 / year or $30.75 / hour
• Work week - 35 hours per week
• This position is eligible for benefits and pension.
• Downtown Toronto near Yonge / Bloor subway station - 80 Hayden Street

In late 2026 The General Synod of The Anglican Church of Canada and its archives will be moving to a new (and smaller) space in downtown Toronto. This will be an exciting opportunity to organize the past 314 years of Anglican church history in Canada and prepare the archives for our next 314 years!

A Project Archivist is needed to help with this relocation.

• SharePoint based records management - Work closely with staff across General Synod to build record systems and retention schedules in a SharePoint environment.
• Relocation of materials - Support the preparation and relocation of archive materials.
• Reference and research services - Provide day to day support to researchers who access the archives of the General Synod.

This position will report to the Archivist of The General Synod.

Qualifications   

Experience and Education

• SharePoint-based records management experience required.
• Master of Archival Studies and Records Management or equivalent education required.
• At least three years progressive professional experience or equivalent strongly preferred.
• Proficiency in Microsoft 365 products and DBTextworks preferred.

Skills and Experience

• Experience working with documents in an archival context is an asset.
• Experience with SharePoint, DBTextworks, and MicroSoft365
• Lifting library and archival materials up to 25 lbs
• Organized, detail-focused and understands confidentiality and privacy.
• Numerical, written and analytical skills
• Work independently and seek help when needed.

How to Apply    

Interested applicants are invited to send their resume.

Please quote the job title Project Archivist (Archive Relocation) to:

Human Resources

E-mail: apply@national.anglican.ca

Closing Date: Monday, September 30, 2024 - noon    


We thank all applicants for their interest, but only those selected for an interview will be contacted.


The Anglican Church of Canada is an inclusive employer. Accommodation will be provided following Ontario's Human Rights Code. If you require accommodation to take part in the recruitment process, please direct the request to the email address as noted:

apply@national.anglican.ca

Application Webpage (URL)    https://jobs.anglican.ca/job/the-general-synod-of-the-anglican-church-of-canada-toronto-2-archivist-relocation-project/
Application Deadline: September 30, 2024 - noon
Job Poster

 

Archivist, John Swire & Sons (HK) Limited, Hong Kong

Location: Hong Kong
Compensation: HKD30,000 - HKD50,000 monthly 

A highly-diversified and global corporation, the Swire Group's businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

Social Media   

Description and Duties    

Swire Archives' mission is to manage the archives of Swire group companies in Hong Kong, the Chinese Mainland, Taiwan and Singapore, and collaborate with our stakeholders in building engagement with our rich heritage and archives.

The job holder will be at the heart of managing Swire's rich archives and sharing in expertise in our heritage with our stakeholders and users. They will also play a pivotal role in implementing our strategy to expand and enhance the archive collections for Swire companies.

Responsibilities:

• Collaborate with our operating companies and donors to implement our collecting strategy
• Manage the archival management program, including description, preservation, access, for both physical and digital company archives
• Formulate archives management procedures, in-house standards and guidelines
• Contribute to the ongoing development of the Swire Archives Catalogue
• Handle enquiries, conduct research, and provide expertise on archive collections and company heritage to both internal and external stakeholders
• Support outreach and communication activities, and work together with our operating companies on their heritage related initiatives, as required

Qualifications   

• A Bachelor degree, with post-graduate qualification in archives and records management or related discipline preferred
• 4 - 6 years' relevant experience in archives or records management field, experience in a business archives environment an advantage
• A strong understanding of international archival cataloguing and descriptive standards
• Knowledge in management and preservation of digital archives
• Good interpersonal and presentation skills, and the ability to present to a diverse audience
• Excellent command of verbal and written Chinese and English. Proficiency in Putonghua is preferred

How to Apply    

At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can apply through our company website. We will contact all shortlisted candidates.

Application Webpage    
Application Deadline: 15 October 2024, 23:59 HKT (UTC+8)

 

Local History & Digital Archive Coordinator, Halton Hills Public Library, Halton Hills, ON

Location: Halton Hills
Compensation: $33.70 per hour

The Town of Halton Hills is located on the Treaty Lands and Territory of the Mississauga of the Credit. Halton Hills, located 45 minutes from Toronto, is a unique and vibrant community with over 61,000 people and two well-established Library Branches. HHPL welcomes more than 250,000 visitors annually and more than 500,000 website visitors. We empower our patrons to learn, read, create, innovate, and experience at our Library. We strive to remove barriers and to foster an atmosphere of learning, support, understanding and inclusion. We employ over 35 professionally trained Library staff, who go above and beyond to provide stellar service to our patrons and deliver high-quality programs and relevant events. If this excites you, we'd love to continue the conversation.

Description and Duties    

The Halton Hills Public Library is seeking an energetic and innovative individual with exceptional technical skills and demonstrated ability to provide superior customer service to work as part of the Community Engagement team. Under the direction of the Community Librarian, you will support the day-to-day operations of the local history and digital archives area and be responsible for digitizing records, maintaining the digital archive software, and assisting the community to access these records.  You will also recommend new titles for the local history collection, support programming and research related to local history and genealogy and plan, promote, conduct, and evaluate programs.

As a member of the Community Engagement team, you will provide assistance and instructions to library patrons including assisting them with the catalogue, new technologies, social media, online databases, providing readers' advice, in depth information service, and inter-library loans.

This position works out of the Georgetown and Acton Branches and reports to the Community Librarian.

Position Responsibilities

These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.

• Instruct the public and staff in the use of the archives, archives inventory, local history collection and related services
• Plan, conduct and evaluate programs for adults, seniors, and youth using the archives and topics related to local history, genealogy, research, and preservation
• Provide feedback on the use of the local history collection and archival databases, identifying trends and gaps
• Create, edit and maintain online archival and holdings records for all archival materials in the archives inventory and local history databases
• Create original records or download, proof and edit archival records using the most recent editions of the Rules for Archival Description as well as other archival standards as appropriate.
• Maintain the electronic database and correct any irregularities
• Contribute to local history related policies and procedures
• Provide in depth information and readers' advisory services to the public in person, by telephone and electronically
• Instruct the public and staff in the use of the catalogue, the library's online resources, technologies, and social media
• Instruct public and staff in the use of technology for our Creativity Centre including appropriate audio, video and image hardware and software
• Work with community organizations to develop mutually beneficial programs and partnerships
• Create social media promotions in collaboration with the Marketing team
• Represent the library at outside events and to community organizations
• Assist in supervising the work of Community Engagement summer students
• Act as an In-Charge Person (ICP) as required
• Perform other job-related duties

Qualifications

Essential

• Minimum education: Library and Information Techniques diploma or equivalent
• Equivalent of two years' experience working in a similar position
• Strong knowledge of archival processes and procedures, including the Rules of Archival Description, historical and genealogical research methods, preservation techniques, and local history titles and resources
• Superb customer service skills
• Excellent attention to detail
• Well-developed skills in information service delivery
• Well-developed programming and presentation skill
• Familiarity with office software
• Knowledge of an integrated library system
• Able to accommodate a variable schedule
• Able to organize time efficiently
• Ability to interact pleasantly and courteously with the public and staff, and to promote a harmonious workplace
• Strong written and oral communication skills

Desirable

• Preferred education: Certificate or diploma level courses in Archives or Records Management, one of which must include Rules of Archival Description (RAD).
• An undergraduate university degree would be an asset
• Additional training in library techniques or related disciplines
• Familiarity with Microsoft 365 and cloud storage
• Previous experience with automated Library system (e.g. Sierra)
• Valid driver's license
• Access to a vehicle

Additional Information   

• Hours: Approximately 28-35 hours per week. Includes weekdays, evenings and weekends in both the Acton and Georgetown Branches.
• Salary:    $33.70 per hour
• Application Deadline: Friday, October 4, 2024, at 5:00pm
• Start Date: October 2024

To Apply:    

Qualified candidates may submit a detailed cover letter and resume in confidence to the library by 5:00pm on October 4, 2024. Those candidates offered an interview will be required to provide the names and contact information of two references at that time.

Please identify the title of the position and the job number that you are applying for in your cover letter and in the Resume Submission Portal where indicated.  

Please apply using only one method of application below.  

Online: Resumé Submission Portal: www.hhpl.ca/ResumePortal (preferred)  

Mail:  

Lori Mazza Brenton, Executive Assistant  

Halton Hills Public Library  

9 Church Street  

Georgetown, Ontario  

L7G 2A3

RE: Local History and Digital Archive Coordinator - Community Engagement

We thank all those who apply but advise that only those applicants selected for an interview will be contacted.  

The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library's Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Application Webpage
Application Deadline: Friday, October 4, 2024, at 5:00pm
Job Poster

Audiovisual Archivist - Sedai Project (contract), Japanese Canadian Cultural Centre - Heritage Department, Toronto, ON

Location: Toronto, ON
Compensation: $70,000/year pro-rated 

For 60 years, the Japanese Canadian Cultural Centre (JCCC) has served as the gathering point for the Japanese Canadian community and for those of non-Japanese ancestry who have an interest in things Japanese in the Greater Toronto Area (GTA). The JCCC, through its Heritage Department, is committed to collecting, documenting, preserving, and sharing the history of the Japanese Canadians. The Heritage Department mandate is to introduce the culture, history, and legacy of Japanese Canadians to all Canadians while creating a tribute to the history of the Nikkei community and their contributions to the building of our nation.

About the Sedai collection and project

The Sedai Project is the Japanese Canadian Cultural Centre's oral history collection. It is committed to collecting, documenting, preserving and sharing the history of the Japanese Canadians. The collection holds irreplaceable communal and historic knowledge through the testimonies of Japanese Canadian survivors of the Canadian government's policies of internment, forced dispersal, and exile during World War II. It is a critical resource to the heritage and understanding of Japanese Canadian experiences and fosters inter-generational learning and community healing.

From 2024 - 2026, the JCCC Heritage Department is the recipient of a grant from the JC Legacies Society, which will allow the JCCC to fully digitize, preserve, make accessible, and expand the Sedai collection. Crucial to this process is the inclusion of an experienced audiovisual archivist to ensure the long-term care of, and access to, the Sedai collection and its use for future generations of researchers, educators, and members of the Japanese Canadian community.

Description and Duties   

The audiovisual archivist will take a lead on the preservation of the Sedai oral history collection. Their responsibilities will include:

• Ensuring archival standards are met for new and existing interviews:
• Arranging for offsite digitization of both existing materials and materials collected from the public as part of the project,
• Properly storing and caring for physical/analog media,
• Incorporating digitized and born-digital A/V files into the collection and managing metadata.

Access and relationships:

• Managing restrictions, redactions, and permissions of oral histories; liaising and maintaining respectful relationships with interviewees and family members to do so.
• Managing document tracking for past interviewees and ensuring full completion,
• Overseeing the generation of transcripts, metadata, and summaries of existing interviews; tracking and supervising completion of transcription work by contractors

Policy and change management:

• Creation and documentation of policy and best practices around the acquisition of new interviews and physical media (in consultation with Heritage Manager and other Sedai project staff),
• Creation and documentation of policy around audiovisual collections management,
• Leading the process and providing recommendations on archival management systems and revamping online catalogue (https://jccc.on.ca/sedai-catalogue),
• Making recommendations for increased sever storage space, as needed.

Communications and other tasks:

• Identifying interviews and editing short video clips for public dissemination (e.g. exhibits, newsletters) as necessary,
• Lending support to other Heritage initiatives and all-staff initiatives,
• May occasionally require evening and weekend work.

Qualifications   

We are looking for an audiovisual archivist who brings a wealth of expertise, experience, and leadership to our team to guide the proper preservation of Japanese Canadian oral histories at the Sedai Project for the future.

Required skills and experience:

• Master of Information Studies with an emphasis on audiovisual collection management (or equivalent education and experience),
• Expertise with born-digital and analog moving image materials,
• Familiarity with the storage, metadata, and processing of oral histories, according to archival standards,
• Experience with image, video, and audio editing and processing software,
• Experience in a community archive setting and the nuances of navigating community relationships and permissions related to archival material,
• Must work well in a diverse, small team environment,
• Ideal candidate has a strong interest in preserving community histories and/or Japanese Canadian history,
• Must be eligible to work in Canada.

Additional Information   

• 6 Sakura Way, Toronto, ON M3C 1Z5 1
• Audiovisual Archivist (Contract), JCCC Heritage Department
• Duration: 2.25 years
• Work Schedule: 9:30am - 5:00pm | Monday to Friday, 7 hours per day (may required occasional evening and weekend work)
• Target start and end dates: September 30th 2024 (with flexibility) to December 31st, 2026
• (Note: As this is a grant-funded role, all work must be completed by December 31st, 2026 due to grant stipulations)
• Salary: $70,000/year (pro-rated)
• Language of Work: English
• Work model: Primarily on-site at the Japanese Canadian Cultural Centre (6 Sakura Way, Toronto, ON)

How to Apply   

Cover letters and accompanying resumes are requested via email with a subject line of "Sedai Project - Audiovisual Archivist", to heritage@jccc.on.ca.

Applications must be submitted by 11:59 pm on September 22nd, 2024.

Please refer to Job Posting#: 400231. While we appreciate your interest, please note that only qualified candidates will be contacted. Applications that are not emailed to the above address will not be considered.
Application Webpage (URL)    https://jccc.on.ca/sites/default/files/2024-09/Audiovisual%20Archivist%20-%20Sedai%20Project.pdf
Application Deadline    September 22nd, 11:59 PM EST
Job Poster