Archivist - Relocation Project, The General Synod of The Anglican Church of Canada, Toronto, ON

Location: Toronto
Compensation: $55,963 or $30.75 / hour

The General Synod of The Anglican Church of Canada supports the parishioners, parishes, and dioceses of The Anglican Church of Canada. The Archives at General Synod is an important resource for all of these groups as well as researchers and the public.

The General Synod will be moving to a new office in Toronto in approximately 2026 and this position will support this move.

Social Media     

Description and Duties    

The General Synod of The Anglican Church of Canada is seeking;

• ARCHIVIST - RELOCATION PROJECT
• Full-time / Indefinite term (estimated duration is January 2025 - September 2026)
• Salary: $55 963 / year or $30.75 / hour
• Work week - 35 hours per week
• This position is eligible for benefits and pension.
• Downtown Toronto near Yonge / Bloor subway station - 80 Hayden Street

In late 2026 The General Synod of The Anglican Church of Canada and its archives will be moving to a new (and smaller) space in downtown Toronto. This will be an exciting opportunity to organize the past 314 years of Anglican church history in Canada and prepare the archives for our next 314 years!

A Project Archivist is needed to help with this relocation.

• SharePoint based records management - Work closely with staff across General Synod to build record systems and retention schedules in a SharePoint environment.
• Relocation of materials - Support the preparation and relocation of archive materials.
• Reference and research services - Provide day to day support to researchers who access the archives of the General Synod.

This position will report to the Archivist of The General Synod.

Qualifications   

Experience and Education

• SharePoint-based records management experience required.
• Master of Archival Studies and Records Management or equivalent education required.
• At least three years progressive professional experience or equivalent strongly preferred.
• Proficiency in Microsoft 365 products and DBTextworks preferred.

Skills and Experience

• Experience working with documents in an archival context is an asset.
• Experience with SharePoint, DBTextworks, and MicroSoft365
• Lifting library and archival materials up to 25 lbs
• Organized, detail-focused and understands confidentiality and privacy.
• Numerical, written and analytical skills
• Work independently and seek help when needed.

How to Apply    

Interested applicants are invited to send their resume.

Please quote the job title Project Archivist (Archive Relocation) to:

Human Resources

E-mail: apply@national.anglican.ca

Closing Date: Monday, September 30, 2024 - noon    


We thank all applicants for their interest, but only those selected for an interview will be contacted.


The Anglican Church of Canada is an inclusive employer. Accommodation will be provided following Ontario's Human Rights Code. If you require accommodation to take part in the recruitment process, please direct the request to the email address as noted:

apply@national.anglican.ca

Application Webpage (URL)    https://jobs.anglican.ca/job/the-general-synod-of-the-anglican-church-of-canada-toronto-2-archivist-relocation-project/
Application Deadline: September 30, 2024 - noon
Job Poster

 

Archivist, John Swire & Sons (HK) Limited, Hong Kong

Location: Hong Kong
Compensation: HKD30,000 - HKD50,000 monthly 

A highly-diversified and global corporation, the Swire Group's businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

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Description and Duties    

Swire Archives' mission is to manage the archives of Swire group companies in Hong Kong, the Chinese Mainland, Taiwan and Singapore, and collaborate with our stakeholders in building engagement with our rich heritage and archives.

The job holder will be at the heart of managing Swire's rich archives and sharing in expertise in our heritage with our stakeholders and users. They will also play a pivotal role in implementing our strategy to expand and enhance the archive collections for Swire companies.

Responsibilities:

• Collaborate with our operating companies and donors to implement our collecting strategy
• Manage the archival management program, including description, preservation, access, for both physical and digital company archives
• Formulate archives management procedures, in-house standards and guidelines
• Contribute to the ongoing development of the Swire Archives Catalogue
• Handle enquiries, conduct research, and provide expertise on archive collections and company heritage to both internal and external stakeholders
• Support outreach and communication activities, and work together with our operating companies on their heritage related initiatives, as required

Qualifications   

• A Bachelor degree, with post-graduate qualification in archives and records management or related discipline preferred
• 4 - 6 years' relevant experience in archives or records management field, experience in a business archives environment an advantage
• A strong understanding of international archival cataloguing and descriptive standards
• Knowledge in management and preservation of digital archives
• Good interpersonal and presentation skills, and the ability to present to a diverse audience
• Excellent command of verbal and written Chinese and English. Proficiency in Putonghua is preferred

How to Apply    

At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can apply through our company website. We will contact all shortlisted candidates.

Application Webpage    
Application Deadline: 15 October 2024, 23:59 HKT (UTC+8)

 

Local History & Digital Archive Coordinator, Halton Hills Public Library, Halton Hills, ON

Location: Halton Hills
Compensation: $33.70 per hour

The Town of Halton Hills is located on the Treaty Lands and Territory of the Mississauga of the Credit. Halton Hills, located 45 minutes from Toronto, is a unique and vibrant community with over 61,000 people and two well-established Library Branches. HHPL welcomes more than 250,000 visitors annually and more than 500,000 website visitors. We empower our patrons to learn, read, create, innovate, and experience at our Library. We strive to remove barriers and to foster an atmosphere of learning, support, understanding and inclusion. We employ over 35 professionally trained Library staff, who go above and beyond to provide stellar service to our patrons and deliver high-quality programs and relevant events. If this excites you, we'd love to continue the conversation.

Description and Duties    

The Halton Hills Public Library is seeking an energetic and innovative individual with exceptional technical skills and demonstrated ability to provide superior customer service to work as part of the Community Engagement team. Under the direction of the Community Librarian, you will support the day-to-day operations of the local history and digital archives area and be responsible for digitizing records, maintaining the digital archive software, and assisting the community to access these records.  You will also recommend new titles for the local history collection, support programming and research related to local history and genealogy and plan, promote, conduct, and evaluate programs.

As a member of the Community Engagement team, you will provide assistance and instructions to library patrons including assisting them with the catalogue, new technologies, social media, online databases, providing readers' advice, in depth information service, and inter-library loans.

This position works out of the Georgetown and Acton Branches and reports to the Community Librarian.

Position Responsibilities

These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.

• Instruct the public and staff in the use of the archives, archives inventory, local history collection and related services
• Plan, conduct and evaluate programs for adults, seniors, and youth using the archives and topics related to local history, genealogy, research, and preservation
• Provide feedback on the use of the local history collection and archival databases, identifying trends and gaps
• Create, edit and maintain online archival and holdings records for all archival materials in the archives inventory and local history databases
• Create original records or download, proof and edit archival records using the most recent editions of the Rules for Archival Description as well as other archival standards as appropriate.
• Maintain the electronic database and correct any irregularities
• Contribute to local history related policies and procedures
• Provide in depth information and readers' advisory services to the public in person, by telephone and electronically
• Instruct the public and staff in the use of the catalogue, the library's online resources, technologies, and social media
• Instruct public and staff in the use of technology for our Creativity Centre including appropriate audio, video and image hardware and software
• Work with community organizations to develop mutually beneficial programs and partnerships
• Create social media promotions in collaboration with the Marketing team
• Represent the library at outside events and to community organizations
• Assist in supervising the work of Community Engagement summer students
• Act as an In-Charge Person (ICP) as required
• Perform other job-related duties

Qualifications

Essential

• Minimum education: Library and Information Techniques diploma or equivalent
• Equivalent of two years' experience working in a similar position
• Strong knowledge of archival processes and procedures, including the Rules of Archival Description, historical and genealogical research methods, preservation techniques, and local history titles and resources
• Superb customer service skills
• Excellent attention to detail
• Well-developed skills in information service delivery
• Well-developed programming and presentation skill
• Familiarity with office software
• Knowledge of an integrated library system
• Able to accommodate a variable schedule
• Able to organize time efficiently
• Ability to interact pleasantly and courteously with the public and staff, and to promote a harmonious workplace
• Strong written and oral communication skills

Desirable

• Preferred education: Certificate or diploma level courses in Archives or Records Management, one of which must include Rules of Archival Description (RAD).
• An undergraduate university degree would be an asset
• Additional training in library techniques or related disciplines
• Familiarity with Microsoft 365 and cloud storage
• Previous experience with automated Library system (e.g. Sierra)
• Valid driver's license
• Access to a vehicle

Additional Information   

• Hours: Approximately 28-35 hours per week. Includes weekdays, evenings and weekends in both the Acton and Georgetown Branches.
• Salary:    $33.70 per hour
• Application Deadline: Friday, October 4, 2024, at 5:00pm
• Start Date: October 2024

To Apply:    

Qualified candidates may submit a detailed cover letter and resume in confidence to the library by 5:00pm on October 4, 2024. Those candidates offered an interview will be required to provide the names and contact information of two references at that time.

Please identify the title of the position and the job number that you are applying for in your cover letter and in the Resume Submission Portal where indicated.  

Please apply using only one method of application below.  

Online: Resumé Submission Portal: www.hhpl.ca/ResumePortal (preferred)  

Mail:  

Lori Mazza Brenton, Executive Assistant  

Halton Hills Public Library  

9 Church Street  

Georgetown, Ontario  

L7G 2A3

RE: Local History and Digital Archive Coordinator - Community Engagement

We thank all those who apply but advise that only those applicants selected for an interview will be contacted.  

The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library's Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Application Webpage
Application Deadline: Friday, October 4, 2024, at 5:00pm
Job Poster

Audiovisual Archivist - Sedai Project (contract), Japanese Canadian Cultural Centre - Heritage Department, Toronto, ON

Location: Toronto, ON
Compensation: $70,000/year pro-rated 

For 60 years, the Japanese Canadian Cultural Centre (JCCC) has served as the gathering point for the Japanese Canadian community and for those of non-Japanese ancestry who have an interest in things Japanese in the Greater Toronto Area (GTA). The JCCC, through its Heritage Department, is committed to collecting, documenting, preserving, and sharing the history of the Japanese Canadians. The Heritage Department mandate is to introduce the culture, history, and legacy of Japanese Canadians to all Canadians while creating a tribute to the history of the Nikkei community and their contributions to the building of our nation.

About the Sedai collection and project

The Sedai Project is the Japanese Canadian Cultural Centre's oral history collection. It is committed to collecting, documenting, preserving and sharing the history of the Japanese Canadians. The collection holds irreplaceable communal and historic knowledge through the testimonies of Japanese Canadian survivors of the Canadian government's policies of internment, forced dispersal, and exile during World War II. It is a critical resource to the heritage and understanding of Japanese Canadian experiences and fosters inter-generational learning and community healing.

From 2024 - 2026, the JCCC Heritage Department is the recipient of a grant from the JC Legacies Society, which will allow the JCCC to fully digitize, preserve, make accessible, and expand the Sedai collection. Crucial to this process is the inclusion of an experienced audiovisual archivist to ensure the long-term care of, and access to, the Sedai collection and its use for future generations of researchers, educators, and members of the Japanese Canadian community.

Description and Duties   

The audiovisual archivist will take a lead on the preservation of the Sedai oral history collection. Their responsibilities will include:

• Ensuring archival standards are met for new and existing interviews:
• Arranging for offsite digitization of both existing materials and materials collected from the public as part of the project,
• Properly storing and caring for physical/analog media,
• Incorporating digitized and born-digital A/V files into the collection and managing metadata.

Access and relationships:

• Managing restrictions, redactions, and permissions of oral histories; liaising and maintaining respectful relationships with interviewees and family members to do so.
• Managing document tracking for past interviewees and ensuring full completion,
• Overseeing the generation of transcripts, metadata, and summaries of existing interviews; tracking and supervising completion of transcription work by contractors

Policy and change management:

• Creation and documentation of policy and best practices around the acquisition of new interviews and physical media (in consultation with Heritage Manager and other Sedai project staff),
• Creation and documentation of policy around audiovisual collections management,
• Leading the process and providing recommendations on archival management systems and revamping online catalogue (https://jccc.on.ca/sedai-catalogue),
• Making recommendations for increased sever storage space, as needed.

Communications and other tasks:

• Identifying interviews and editing short video clips for public dissemination (e.g. exhibits, newsletters) as necessary,
• Lending support to other Heritage initiatives and all-staff initiatives,
• May occasionally require evening and weekend work.

Qualifications   

We are looking for an audiovisual archivist who brings a wealth of expertise, experience, and leadership to our team to guide the proper preservation of Japanese Canadian oral histories at the Sedai Project for the future.

Required skills and experience:

• Master of Information Studies with an emphasis on audiovisual collection management (or equivalent education and experience),
• Expertise with born-digital and analog moving image materials,
• Familiarity with the storage, metadata, and processing of oral histories, according to archival standards,
• Experience with image, video, and audio editing and processing software,
• Experience in a community archive setting and the nuances of navigating community relationships and permissions related to archival material,
• Must work well in a diverse, small team environment,
• Ideal candidate has a strong interest in preserving community histories and/or Japanese Canadian history,
• Must be eligible to work in Canada.

Additional Information   

• 6 Sakura Way, Toronto, ON M3C 1Z5 1
• Audiovisual Archivist (Contract), JCCC Heritage Department
• Duration: 2.25 years
• Work Schedule: 9:30am - 5:00pm | Monday to Friday, 7 hours per day (may required occasional evening and weekend work)
• Target start and end dates: September 30th 2024 (with flexibility) to December 31st, 2026
• (Note: As this is a grant-funded role, all work must be completed by December 31st, 2026 due to grant stipulations)
• Salary: $70,000/year (pro-rated)
• Language of Work: English
• Work model: Primarily on-site at the Japanese Canadian Cultural Centre (6 Sakura Way, Toronto, ON)

How to Apply   

Cover letters and accompanying resumes are requested via email with a subject line of "Sedai Project - Audiovisual Archivist", to heritage@jccc.on.ca.

Applications must be submitted by 11:59 pm on September 22nd, 2024.

Please refer to Job Posting#: 400231. While we appreciate your interest, please note that only qualified candidates will be contacted. Applications that are not emailed to the above address will not be considered.
Application Webpage (URL)    https://jccc.on.ca/sites/default/files/2024-09/Audiovisual%20Archivist%20-%20Sedai%20Project.pdf
Application Deadline    September 22nd, 11:59 PM EST
Job Poster

Senior Collections Manager, Audio-Visual Collections, Royal BC Museum, Victoria, BC

Location: Victoria, BC
Compensation: Annual Salary Range: $69,760.70 - $79,322.69

The Royal BC Museum, which includes BC Archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. The museum celebrates the province's diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the territory of the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Esquimalt Nations.

Description and Duties   
Senior Collections Manager, Audio-Visual Collections, Indigenous Collections and Repatriation Department, Engagement and UNDRIP Implementation Division

• Full Time, Temporary - One Position, Up to 2 Year Term with possibility of extension
• HRO 21
• Annual Salary Range: $69,760.70 - $79,322.69

The Indigenous Collections and Repatriation (ICAR) department is comprised of six collection areas and a team of staff that care for the following materials:

• Indigenous Materials (16,000+ items)
• Photo Collection (65,000+ photos)
• A/V Collection - Audio (3,700+), Film (17), Video (34)
• BC Archaeology (230,000+ objects)
• Historic Documents related to the materials in the collection (350,000+ documents)
• Publications and Resource (2,500 items)

ICAR works closely with:

• First Nations communities and Indigenous organizations by establishing and maintaining respectful and meaningful relationships, providing access to and stewardship of Indigenous collections, supporting community capacity building where requested, facilitating the repatriation of ancestral remains and the transfer of First Nations belongings upon submission of Repatriation requests in accordance with ICARs Repatriation policy.
• Other RBCM departments to explore opportunities for research, learning, exhibitions, and special projects that support the museum's mandate and goals.
• Government agencies, Ministry of Indigenous Relations and Reconciliation, Archaeology Branch, the BC Archives and Heritage Branch on projects of shared interest.

The Senior Collections Manager, Audio-Visual is responsible for planning and conducting collections management projects and activities related to the Indigenous collections, with priority given to the audio-visual collection, working with external researchers and community members to provide access to the collections, working on initiatives to preserve collections and make them better accessible digitally, preparing the collections for a potential move to a new building, planning and participating in learning programs, exhibit planning, popular and technical writing, public speaking, workshops and other public events, as well as answering public inquiries.  

The position is responsible for preserving and making accessible the Indigenous audio-visual material and working closely with the RBCM repatriation specialists, Collections Managers including directly supervising the Collections Manager, AV to prepare any audio-visual items in the Indigenous Collections related to Treaty discussions, which will continue during modernization.  

This term position will focus on digitizing the AV collection and fulfilling access requests. Key aspects of project work will include:

• the digitizing and the creating of the metadata to meet Archival standards
• incorporating digitized materials into the records management system
• managing of the records
• researching permissions and copyrights
• liaising with BC Archives and other collections in research and access requests
• managing of access requests

We are currently looking for a Senior Collections Manager who brings a wealth of expertise to our team. The ideal candidate will hold a Bachelor's Degree or higher in Archives and Library Sciences with an emphasis on A/V collections management, or a related field. An equivalent combination of Indigenous knowledge systems, lived experience and education may be considered. This role requires progressively responsible work experience in an archive, museum, gallery, cultural centre or within a community with a focus on archival collections, preparation, documentation, care and supervision. Experience applying community feedback appropriately to specific objects and developing, in consultation with communities, protocols for storage, handling and digitization of historic AV materials is an asset.

If you meet these criteria, we invite you review the job profile in detail; if the role continues to interest you, we encourage you to apply and contribute your expertise to our dynamic team.

Before you apply for this position, you must meet the eligibility requirements. To be eligible to work in Canada, you must be a Canadian citizen or permanent resident of Canada or authorized in writing to work in Canada under the federal Immigration Act. Eligibility to work in Canada is granted through citizenship, permanent resident status, or a work permit.

An eligibility list may be established.

Qualifications    

Education and Experience:

• Bachelor Degree or higher in Archives and Library Sciences with an emphasis on A/V collection management, or a related field; OR
• An equivalent combination of Indigenous knowledge systems, lived experience and education may be considered.
• Progressively responsible work experience in an archive, museum, gallery, cultural centre or within a community with a focus on archival collections preparation, documentation, care and supervision.

Preference may be given to applicants with the following:

• Experience applying community feedback appropriately to specific objects and developing, in consultation with communities, protocols for storage, handling and digitization of historic AV materials.

PROVISO:

• Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position)

How to Apply    

Before you apply for this position, you must meet the eligibility requirements. To be eligible to work in Canada, you must be a Canadian citizen or permanent resident of Canada or authorized in writing to work in Canada under the federal Immigration Act. Eligibility to work in Canada is granted through citizenship, permanent resident status, or a work permit.

An eligibility list may be established.

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in PDF format by Tuesday August 27, 2024 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2024-31 via email to: RBCMapplications@royalbcmuseum.bc.ca

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.


Application Webpage (URL)    https://www.royalbcmuseum.bc.ca/about/people/employment
Application Deadline: August 27, 2024
Job poster

Records and Information Coordinator/Coordinateur ou Coordinatrices des Documents et de l’Information, , First Nations Tax Commission - Commission de la fiscalité des Premières Nations, Kamloops, BC or/ou Ottawa, ON

Location: Kamloops, British Columbia or Ottawa, Ontario
Compensation: $62,500 to 78,000

Description français suit

The First Nations Tax Commission (the FNTC) is a shared governance First Nation institution established under the First Nations Fiscal Management Act (the FMA). The FNTC regulates, supports and advances First Nation Taxation under the FMA and under section 83 of the Indian Act. It reviews and approves local revenue laws, builds capacity, reconciles First Nation government and taxpayer interests, and provides research, advocacy and services to advance First Nation jurisdiction.

The FNTC believes First Nations are governments within the Canadian federation, that jurisdiction defines governments, and that tax revenues enable jurisdiction. The assumption of tax jurisdiction by First Nations must be First Nation-led, optional, and supported by national First Nation institutions.

The FNTC is working to fill the institutional vacuum that has prevented First Nations from participating in the market economy and creating a national regulatory framework for First Nation tax systems that meets or exceeds the standards of provincial governments. Through the development of a competitive First Nation investment climate, economic growth can be a catalyst for First Nation self-reliance.

OUR OPPORTUNITY
The Records and Information Coordinator (RIC) is responsible for the maintenance, organization, classification and disposition of records and information within the First Nations Tax Commission (FNTC). The RIC maintains the classification systems, creates retention and disposition schedules, facilitates transfer of records to Library and Archives Canada and to off-site storage and responds to requests for information for records. The role also advises and promotes awareness to employees on the use of records and information.  

WHO WE ARE?
The FNTC is a national institution that supports First Nations governments in the development and implementation of tax systems on their lands.

JOB RESPONSIBILITIES

• Educates and advises employees on how to best classify, organize and manage the records and information.
• Maintains records and information by ensuring that all records are appropriately classified in the system.
• Establishes and maintains retention and disposition schedules for all FNTC records and information.
• Organizes and classifies historical paper and electronic documents.
• Maintains the Functional Classification System for Records and Information
• Develops procedures, guidelines and training on the Electronic Document and Records Management System (EDRMS).
• Develops and implements policies to support compliance with applicable legislation, including the Privacy Act, Access to Information Act and Library and Archives Canada Act.
• Leads the implementation of the documented disposition process for the disposition of records.
• Posts information to the First Nations Gazette are requested.

JOB REQUIREMENTS

• A Degree in Records and Information Management or Library Sciences
• A minimum of 3 years of prior work experience in a similar role with responsibility for the organization, classification, retention and disposition of company records and information
• Proficiency using Microsoft Office Suite including Word, Excel and SharePoint
• Certified Records Analyst (CRA) or Certified Records Manager (CRM) certification, Certified Information Professional (CIP) certification or training with ARMA International is an asset
• Access to Information and Privacy training is an asset
• We are an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada.  As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.

Job Opportunity: Full-time, on site (not remote)

BENEFITS

• Comprehensive medical, dental and life insurance coverage
• Matching RRSP pension contribution at 7%
• Training opportunities
• Paid time off
• We recognize all statutory holidays, including Aboriginal Day on June 21st and Truth and Reconciliation Day on September 30th

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.  

Apply via Indeed: https://ca.indeed.com/job/records-and-information-coordinator-2bfb9001af05c09d
Closing Date: Open until filled

Coordinateur ou Coordinatrices des Documents et de l’Information, Commission de la fiscalité des Premières Nations

Endroit : Kamloops, Colombie-Britannique ou Ottawa, Ontario
Fourchette salariale : Entre 62 500 $ et 78 000 $

NOTRE POSSIBILITÉ D’EMPLOI
Le coordonnateur ou la coordonnatrice des documents et de l’information (CDI) est responsable de la tenue, de l’organisation, du classement et de l’élimination des documents et de l’information au sein de la Commission de la fiscalité des premières nations (CFPN). Le ou la CDI maintient les systèmes de classification, crée des calendriers de conservation et d’élimination, facilite le transfert de document à Bibliothèque et Archives Canada et vers des lieux de stockage externe et répond aux demandes de renseignements et de documents. La personne qui occupe le poste conseille également les employés et les sensibilise en ce qui concerne l’utilisation des documents et de l’information.

QUI NOUS SOMMES?
La CFPN est une institution nationale qui appuie les gouvernements des Premières nations dans leur élaboration et mise en œuvre de régimes d’impôt foncier sur leurs terres.

Pour obtenir des renseignements supplémentaires sur ce que nous faisons, veuillez consulter le site Web de la CFPN à l’adresse suivante https://fntc.ca

RESPONSABILITÉS PROFESSIONNELLES

• Sensibiliser et conseiller les employés en ce qui a trait à la façon de classer, d’organiser et de gérer les documents et l’information;
• Assurer la tenue des documents et de l’information en veillant à ce que tous les documents soient classés correctement dans le système;
• Établir et assurer la tenue des calendriers de conservation et d’élimination pour tous les documents et renseignements de la CFPN;
• Organiser et classer les documents historiques imprimés et électroniques;
• Assurer la tenue du système de classification fonctionnelle pour les documents et l’information;
• Élaborer les procédures, les lignes directrices et la formation concernant le système de gestion électronique des documents et des dossiers (SGEDD);
• Élaborer et mettre en œuvre des politiques qui favorisent le respect des lois qui s’appliquent, y compris la Loi sur la protection des renseignements personnels, la Loi sur l’accès à l’information et la Loi sur la Bibliothèque et les Archives du Canada;
• Diriger la mise en œuvre du processus d’élimination documenté concernant l’élimination de documents;
• Publie l’information dans la Gazette des premières nations, sur demande.

EXIGENCES DU POSTE

• Posséder un diplôme en Gestion de documents et de l’information ou en Bibliothéconomie;
• Posséder au moins trois (3) ans d’expérience professionnelle préalable dans un poste semblable venant avec des responsabilités quant à l’organisation, au classement et à l’élimination des documents et de l’information de l’organisation;
• Maîtriser la suite Microsoft Office, y compris Word, Excel et SharePoint;
• Détenir une certification d’analyste en gestion de documents agréé(e) (AGDA) ou de gestionnaire de documents agréé(e) (GDA) ou une certification de professionnel(le) de l’information agréé(e) (CPIA) ou avoir reçu une formation d’ARMA International constitue un atout;
• Une formation en Accès à l’information et en Protection des renseignements personnels constitue un atout.
• Nous sommes un employeur souscrivant au principe de l’égalité d’accès à l’emploi qui reconnaît et célèbre la diversité de toutes les Premières nations et de tous les peuples autochtones à l’échelle du Canada. À titre d’organisation autochtone, les candidats et candidates d’origine autochtone sont fortement invités à présenter leur candidature.

AVANTAGES SOCIAUX

• Assurance médicale, dentaire et vie complète;
• Cotisation au régime de retraite REÉR à 7 % égalée par l’employeur;
• Possibilités de formation;
• Congés payés;
• Nous reconnaissons tous les jours fériés, y compris la Journée des Autochtones le 21 juin et la Journée de la vérité et de la réconciliation le 30 septembre.

Possibilité d’emploi : Temps plein, sur place (et non en télétravail)
Date de clôture : Jusqu’à ce que le poste soit comblé

Nous remercions tous les candidats et candidates qui présentent une demande d’emploi pour leur intérêt, mais nous ne communiquerons qu’avec les candidates et candidats retenus pour une entrevue.  

Application via Indeed: https://ca.indeed.com/job/records-and-information-coordinator-2bfb9001af05c09d

Assistant Archivist, Vancouver Holocaust Education Centre, Vancouver, BC

Location: Vancouver, BC
Compensation: $28.12 per hour

Founded by Holocaust survivors in 1994, the Vancouver Holocaust Education Centre (VHEC) is Western Canada's leading Holocaust teaching museum, engaging more than 25,000 students and teachers annually.

The VHEC's mission is to promote human rights, social justice and genocide awareness through education and remembrance of the Holocaust.

We produce acclaimed original exhibitions, onsite and online school programs, teaching materials and public events. The VHEC also maintains a museum collection and archives, Holocaust survivor testimony project, and a library and resource centre.

To learn more about our mandate and activities, please visit www.vhec.org.

Social Media: https://www.instagram.com/thevhec/ ; https://www.facebook.com/theVHEC/ ; https://x.com/theVHEC

Description and Duties    

Reporting to the Director of Collections & Exhibitions and working closely with the Archivist, the Archives Assistant is responsible for the following duties:

• Item-level and collection-level processing (including arrangement, description, rights analysis, physical storage);
• Creation of catalogue records in the VHEC collections management system (Collective Access);
• Background research;
• Support the Archivist in consultations with external service providers such as conservators and translators;
• Support the Archivist in project communication for VHEC annual report, Zachor, blog and social media.

This position requires working with records relating to the Holocaust and may include content that is graphic in nature, upsetting or triggering.

Qualifications    

The successful candidate will have completed or be pursuing a graduate-level degree in the field of archival, information or museum studies with knowledge of the principles, practices and values of collections management including familiarity with Rules for Archival Description (RAD). Candidates who are currently enrolled in a graduate-level program and have complete core coursework in archival studies will be considered. This position requires strong analytical skills, and the candidate should be detail oriented, well organized and have a demonstrated ability to work independently and to deliverable-based deadlines. Experience with Adobe Creative Cloud and Microsoft Office.

Additional Information   

The position will commence September 3, 2024, an end date of March 31, 2025, with possibility of renewal dependent on grant funding. The engagement is flexible to accommodate part-time or full-time hours dependent on the availability of the candidate. The compensation for this position is $28.12 per hour.

How to Apply    

Please email your cover letter and resume in one file to caitlindonaldson@vhec.org quoting Assistant Archivist in the subject line.

Your application will be handled with utmost discretion and confidentiality. Please note that only applicants shortlisted for an interview will be contacted.

The VHEC is an equal opportunities employer and encourages applications from Canada's federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.

We sincerely thank all applicants for their interest in the VHEC.

Application Webpage (URL)    https://www.vhec.org/work-with-us/
Application Deadline: August 16, 2024
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Archdiocesan Records Administrator, Roman Catholic Archdiocese of Vancouver, Vancouver, BC

Location: 4885 St. John Paul II Way, Vancouver, BC V5Z 0G3
Compensation: $26-31 hourly.

The Catholic Church in Vancouver offers a variety of career opportunities for those who are passionate about serving the community and making a difference in people's lives. As an employee, you will work in a positive and supportive environment that values respect and encourages growth, collaboration, and creativity.

The Archdiocese of Vancouver extends from Vancouver and the Sunshine Coast east to Hope and Boston Bar, north to Anahim Lake, and west to Bella Coola, encompassing 77 parishes, 52 schools and a Catholic population in excess of 395,000.

Description and duties:

Supporting the mission of the Archdiocese by:

• Maintaining the Chancery Office’s Records Management document;
• Classifying and coding documents;
• Filing hard copies;
• Initiating a periodic review of the classification system;
• Auditing and monitoring files for completeness and accuracy;
• Responding to internal and external research requests;
• Implementing retention rules, including transferring inactive files to the Archives;
• Assisting with file transfers from other Offices, as required;
• Providing administrative support to the Archbishop’s Office and Chancery Office;
• Providing support to the Archives department as needed;
• Other duties as assigned.

Qualifications:

• Knowledge of basic principles and best practices of a records management system.
• Previous experience working in collection management in a library, museum, archives or records management environment would be an asset;
• Ability to exercise tact, diplomacy and discretion in a highly confidential work environment;
• Excellent organizational skills, attention to detail, and written and verbal communication;
• Ability to work collaboratively and independently;
• Excellent knowledge of Microsoft Office applications;
• Some knowledge of the Catholic Church within the Archdiocese of Vancouver and its activities.

Additional Information:

• Full time position with excellent benefits and pension plan;
• Opportunity to work in a faith-based environment;
• Must be able to meet Safe Environment Policy requirements.

How to apply:
Please submit a résumé and cover letter with “Archdiocesan Records Administrator” in the subject line to:
Human Resources Office
Roman Catholic Archdiocese of Vancouver
Email: humanresources@rcav.org
Website: www.rcav.org/employment
Deadline: August 16, 2024

Records Management Specialist, Land Title and Survey Authority of BC, Victoria, BC

Location: Victoria, BC
Compensation: $37.16 hourly

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire a Records Management Specialist to join our Policy & Legal Services division in Victoria!
 
The Records Management Specialist position is included in the BCGEU bargaining unit (Grid 18). Applications will be accepted until August 13, 2024 till 4pm PST.

Who we are:
 
The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.
 
We offer meaningful work in the public interest. In support of the Province’s 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.
 
We offer an innovative, customer-centric culture. We are not your typical land title registry—we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.
 
We believe in a hybrid of remote and in-office work and know you'll love our office as much as we do! Our employees can work either entirely in the office, or a hybrid of both remote and in-office. Therefore, applicants must currently live in British Columbia or have plans to relocate to British Columbia.
 
The Records and Archives unit exists to support the LTSA’s mission, mandate, and operations, working with subject matter experts across the organization to ensure the efficient, systematic control of  digital and analogue records, produced through operational and administrative functions, throughout their life cycle, from creation or receipt through processing, distribution, maintenance, preservation, and eventual disposal (when applicable). In addition to supporting efficiency and high productivity, the Records and Archives team ensures these systematic controls meet the organization’s legislative and business requirements.

The Records and Archives unit also leads the organization’s Digital Vault program whereby analogue records are digitized to provide increased access for internal teams and external communities. In addition, the LTSA provides direct access to First Nations in consultation with the Vault Records Advisory Committee.

Reporting to the Manager, Records and Archives/Corporate Records Officer, in Victoria, BC, the Records Management Specialist is an energetic, focused, and results oriented individual who is passionate about both digital and analogue records. Aligned with management direction, the Specialist is an organized, self-motivated, and pragmatic problem solver, who is flexible where the situation requires, whether this involves troubleshooting or hands-on work. The Specialist excels at defining clear processes and procedures, planning and organizing easy-to-use, intuitive, information architectures, and is at home with technology and records management platforms like SharePoint and Confluence. They are equally comfortable working with digital and analogue records, using electronic inventories to locate vault records, overseeing digitization projects, and using image management software.

The Records Management Specialist is mature, personable, and collaborative; they understand that records work is conducted in support of operational and administrative productivity and effectiveness, and they take a consultative approach with front-office teams to identify workable solutions that are efficient, intuitive, and effective. They are comfortable learning and using a variety of applications: document creation and collaboration systems; electronic inventory and image management systems; and business process mapping and procedure documentation products.
 
What you'll do:
Records Management:

• Understand relevant legislation (i.e., Land Title Act, LTSA Records Transfer Agreement, etc.) and corporate policies
• Review and update the LTSA’s records classification system and retention schedules
• Review and update the LTSA’s corporate records management policies
• Co-ordinate off-site retrievals/returns and the authorized destruction process for analogue records subject to retention schedules
• In collaboration with the Knowledge Management team, support SharePoint Online sites, providing advice and hands-on work related to information architecture, content capture and file migration, records classification, and search optimization
• Research, develop, and document  records retention and disposition strategies for digital record repositories (i.e., shared drives, email, Teams, M365, etc.)
• Develop, document, and oversee digitization projects: scanning standards; processes; and quality assurance
• Contribute to emergency preparedness, business continuity, and disaster recovery planning for digital records systems
• Maintain user guides for the image management system and create at-a-glance tip sheets for users
• Review, formalize, and document analogue and digital records processes and procedures
• On occasion,  provide support to the Historic Records Advisory Committee
• On occasion, provide coverage for the Archives Specialist
• Perform other duties as required

 
We encourage you to apply if you have:

Education and Experience

• University graduate degree in archival studies (MAS or equivalent)
• Minimum 3 years’ directly related experience
• Experience working with analogue and digital records in a records management and/or archival context
• Experience handling confidential and sensitive matters and dealing with members of the public

Knowledge, Skills and Abilities

• In-depth knowledge of records management and archival theory and best practices
• Passionate about forming projects, developing momentum, and delivering results to deadline
• Advanced time management and organizational skills including the ability to organize, plan, and work independently and with a team
• Ability to map business processes and document procedures
• Ability to write and communicate clearly, including drafting and delivering communication, presentations, and training to both internal and external stakeholders
• Ability to learn digital systems and enter and manage data
• Ability to conduct research and make informed decisions
• Ability to provide research services in-person and online

We are dedicated to transparency in our hiring process. A starting salary of $37.16 hourly (Grid 18, Step 1), is the rate associated with the classification of this position within the collective agreement. We are committed to fostering a safe, respectful, and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

Digital Asset Administrator, City of Calgary, Calgary, AB

Location: Calgary, Alberta
Compensation: $34.33 - 45.94 per hour

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

Description and Duties    

As a Digital Asset Administrator in the Creative Services division, you will manage the digital image/photo and video library which is used by the entire Corporation. You will play a critical role in ensuring that all photographic and video assets are searchable and compliant with intellectual property and Freedom of Information and Protection of Privacy (FOIP) regulations. This position works collaboratively with staff and contractors as well as other City of Calgary clients. Primary duties include:

• Intake and upload new assets (video, photography and other graphic elements such as illustration) to the myimages digital image/photo library.
• Organize and maintain the assets uploaded to the myimages digital image/photo library.
• Act as the primary liaison between the division and various City clients on the subject of supplying images; fulfill internal and external image or footage requests.
• Responsible for building controlled vocabularies and keyword required relationships, editing and grading images, as well as identifying, selecting, key wording and uploading images.
• Liaise with Information Technology (IT) regarding the database, application, users, storage quotas, application and database server performance.   
• Maintain accurate procedures and records for the system.
• Assist with maintenance and administration of the software library and hardware equipment within a Mac environment.

Qualifications   

• A completed 2-year diploma in Graphic Design, Print Management, or a related field and at least 3 years of media industry experience in the image market.
• Knowledge of meta file data and image archive systems is required.
• Studies in design principles, colour theory, typography and advertising, and printing industry standards are considered assets.
• Previous experience with an image editing software such as Lightroom, Photoshop and Aperture, along with a digital assets administration background is an asset.
• A working knowledge of meta file tagging, key word searching protocol and minimal photo editing skills would be an asset.
• Success in this position requires creative problem solving, organization, negotiation, communication, and presentation skills.
• You are a highly motivated and self-directed individual who thrives in a fast-paced and highly collaborative work environment.

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.

Additional Information   

• Union: CUPE Local 38
• Business Unit: Customer Service & Communications
• Position Type: 1 Temporary (up to 14 months)
• Location: 201 8 Avenue SE
• Compensation: Pay Grade 7 $34.33 - 45.94 per hour (2024 Rates)
• Days of Work: This position typically works a 5 day  work week, with 1 day off in each 3 week cycle.
• Hours of work: Standard 35 hour work week
• Job ID #: 310201

How to Apply

Apply Online
Application Webpage (URL)    https://recruiting.calgary.ca/psc/hcm/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant&Page=HRS_APP_JBPST_FL&JobOpeningId=310201&PostingSeq=1&SiteId=1
Application Deadline: August 6 2024
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