Local History & Digital Archive Coordinator, Halton Hills Public Library, Halton Hills, ON

Location: Halton Hills
Compensation: $33.70 per hour

The Town of Halton Hills is located on the Treaty Lands and Territory of the Mississauga of the Credit. Halton Hills, located 45 minutes from Toronto, is a unique and vibrant community with over 61,000 people and two well-established Library Branches. HHPL welcomes more than 250,000 visitors annually and more than 500,000 website visitors. We empower our patrons to learn, read, create, innovate, and experience at our Library. We strive to remove barriers and to foster an atmosphere of learning, support, understanding and inclusion. We employ over 35 professionally trained Library staff, who go above and beyond to provide stellar service to our patrons and deliver high-quality programs and relevant events. If this excites you, we'd love to continue the conversation.

Description and Duties    

The Halton Hills Public Library is seeking an energetic and innovative individual with exceptional technical skills and demonstrated ability to provide superior customer service to work as part of the Community Engagement team. Under the direction of the Community Librarian, you will support the day-to-day operations of the local history and digital archives area and be responsible for digitizing records, maintaining the digital archive software, and assisting the community to access these records.  You will also recommend new titles for the local history collection, support programming and research related to local history and genealogy and plan, promote, conduct, and evaluate programs.

As a member of the Community Engagement team, you will provide assistance and instructions to library patrons including assisting them with the catalogue, new technologies, social media, online databases, providing readers' advice, in depth information service, and inter-library loans.

This position works out of the Georgetown and Acton Branches and reports to the Community Librarian.

Position Responsibilities

These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.

• Instruct the public and staff in the use of the archives, archives inventory, local history collection and related services
• Plan, conduct and evaluate programs for adults, seniors, and youth using the archives and topics related to local history, genealogy, research, and preservation
• Provide feedback on the use of the local history collection and archival databases, identifying trends and gaps
• Create, edit and maintain online archival and holdings records for all archival materials in the archives inventory and local history databases
• Create original records or download, proof and edit archival records using the most recent editions of the Rules for Archival Description as well as other archival standards as appropriate.
• Maintain the electronic database and correct any irregularities
• Contribute to local history related policies and procedures
• Provide in depth information and readers' advisory services to the public in person, by telephone and electronically
• Instruct the public and staff in the use of the catalogue, the library's online resources, technologies, and social media
• Instruct public and staff in the use of technology for our Creativity Centre including appropriate audio, video and image hardware and software
• Work with community organizations to develop mutually beneficial programs and partnerships
• Create social media promotions in collaboration with the Marketing team
• Represent the library at outside events and to community organizations
• Assist in supervising the work of Community Engagement summer students
• Act as an In-Charge Person (ICP) as required
• Perform other job-related duties

Qualifications

Essential

• Minimum education: Library and Information Techniques diploma or equivalent
• Equivalent of two years' experience working in a similar position
• Strong knowledge of archival processes and procedures, including the Rules of Archival Description, historical and genealogical research methods, preservation techniques, and local history titles and resources
• Superb customer service skills
• Excellent attention to detail
• Well-developed skills in information service delivery
• Well-developed programming and presentation skill
• Familiarity with office software
• Knowledge of an integrated library system
• Able to accommodate a variable schedule
• Able to organize time efficiently
• Ability to interact pleasantly and courteously with the public and staff, and to promote a harmonious workplace
• Strong written and oral communication skills

Desirable

• Preferred education: Certificate or diploma level courses in Archives or Records Management, one of which must include Rules of Archival Description (RAD).
• An undergraduate university degree would be an asset
• Additional training in library techniques or related disciplines
• Familiarity with Microsoft 365 and cloud storage
• Previous experience with automated Library system (e.g. Sierra)
• Valid driver's license
• Access to a vehicle

Additional Information   

• Hours: Approximately 28-35 hours per week. Includes weekdays, evenings and weekends in both the Acton and Georgetown Branches.
• Salary:    $33.70 per hour
• Application Deadline: Friday, October 4, 2024, at 5:00pm
• Start Date: October 2024

To Apply:    

Qualified candidates may submit a detailed cover letter and resume in confidence to the library by 5:00pm on October 4, 2024. Those candidates offered an interview will be required to provide the names and contact information of two references at that time.

Please identify the title of the position and the job number that you are applying for in your cover letter and in the Resume Submission Portal where indicated.  

Please apply using only one method of application below.  

Online: Resumé Submission Portal: www.hhpl.ca/ResumePortal (preferred)  

Mail:  

Lori Mazza Brenton, Executive Assistant  

Halton Hills Public Library  

9 Church Street  

Georgetown, Ontario  

L7G 2A3

RE: Local History and Digital Archive Coordinator - Community Engagement

We thank all those who apply but advise that only those applicants selected for an interview will be contacted.  

The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library's Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Application Webpage
Application Deadline: Friday, October 4, 2024, at 5:00pm
Job Poster