Archivist
South Peace Regional Archives

Location: Grande Prairie, AB
Compensation: $42,000 - $55, 000 Annual Salary

The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 94,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit www.SouthPeaceArchives.org for more information.

Description and Duties    

The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public records which reflect the cultural, social, economic and political history of this area. The Archivist at the South Peace Regional Archives provides archival expertise to the organization. They oversee the acquisition, preservation, arrangement and description, and access to our holdings, as well as ongoing collections management. Additionally, they provide expertise and support to staff, volunteers, members of the board, and the community, and contribute to the long-term planning, growth, and outreach activities of the organization.

The South Peace Regional Archives is located on the ancestral and traditional lands of many Indigenous peoples and within the territory of Treaty 8. We are dedicated to honouring the Calls for Action of the Truth and Reconciliation Commission, and the Archivist plays a key role in these efforts. In addition, the Archives will be moving to a new location in early 2023. Preparing for the move will be a key project for the Archivist in the first year of the position.

Responsibilities and Activities

1.    Acquisition. The Archivist draws on extensive knowledge of archival science to acquire authentic records of enduring value to develop a full range of both public and private records related to the south peace region of Alberta regardless of media.

• Appraises records offered for donation to determine whether or not they should be acquired.
• Guides members of the public through the records donation process, advising them on the legal transfer of ownership, and negotiating access and use conditions.
• Maintains the accession register and the accession files.
• Assists in producing and implementing policies and procedures regarding acquisitions.
  

2.    Preservation. The Archivist supports the mission and business goals of the South Peace Regional Archives by overseeing the physical control and permanent preservation of our holdings.

• Evaluates and assigns use and value priorities to the archival holdings so that the appropriate preservation and conservation measures are applied to the records.
• Performs tasks and supervises the preservation activities of other staff and volunteers.
• Examines the records and uses technical knowledge to identify formats and determine specific care and storage requirements.
• Provides instruction to other staff, members of the public, and other institutions on the proper care, handling, and preservation of records of all media.
  

3.    Arrangement and Description. The Archivist establishes physical and intellectual control of the records according to national archival standards.

• Conducts research to determine the provenance, arrangement, composition, scope, informational content, and internal and external relationships of the records.
• Prepares detailed descriptions about the structure, function and content of the records and records creator according to the Canadian Rules of Archival Description.
• Reformats the material as necessary for public access, including scanning.
• Enter archival descriptions into the database.
• Produce finding aids.  
  

4.    Collections Management: The Archivist oversees the care of the holdings of the South Peace Regional Archives.

• Conversion of the Archives Database from Microsoft Access to Access to Memory (AtoM).
• Inventory and rehouse the collection as needed.
• Housekeeping and pest management.
• Environmental monitoring.

5.    Access: The Archivist assists researchers in accessing the holdings of the South Peace Regional Archives.

• Provide reference services and research assistance to researchers in the public reading room.
• Provide reference services for remote research requests submitted via phone or email.
• Assists researchers and members of the public, providing access to holdings and advising them with respect to provincial access and federal use legislation.
• Provide advice on copyright questions regarding the use of archival records.
  

6.    Awareness. The Archivist works with other staff, other organizations, and community groups to plan and produce programs, materials and events in accordance with the South Peace Regional Archives Society's goal to promote appreciation for the historical resources and culture of the south Peace.

• Work with staff to develops exhibits.
• Provides archival education by conducting workshops, giving presentations, and writing articles for publication.
• Research and write articles for the Archives blog and Telling Our Stories magazine.
• Participates in provincial and national associations, advisory boards and cross-government initiatives to foster partnerships with various stakeholders groups.
  

7.    Administration. The Archivist works actively with the Executive Director to help prepare grants, reports, and other administrative functions. The Archivist is responsible for supervising designated staff and volunteer projects.

• Assists with preparation of reports for the Board, funding partners, and others.
• Assists in the preparation of grant and funding requests.
• Assists with the supervision of staff and volunteers.
  

8.    Performance and Evaluation.

• The Archivist position carries with it a probationary period of six months, during which time employment may be terminated by either party without penalty.
• A formative evaluation of the Archivist will be conducted by the Executive Director on an annual basis to support the goals of the organization and the individual.
• A summative evaluation will be conducted as needed, and upon the termination of the employee.

Qualifications    

●    A master's degree in Archival Studies or a related field is required. Additional coursework in a related field would be considered an asset. A combination of education and experience in an archival setting may be considered.
●    1-3 years experience working in an archival setting is required. Experience supervising staff/volunteers and/or in project management would be considered an asset.
●    A solid understanding of principles, standards and methodology of archival studies and records management, and proven skills in the interpretation and application of archival theories.
●    Awareness of Canadian and Alberta history, political climate, and social context in which records were created would be considered an asset.
●    Good understanding of Reconciliation, and the history of settler and Indigenous relations in Canada.
●    Familiarity with Microsoft Access Software and/or Access to Memory (AtoM) Software would be considered a strong asset.
●    Strong organizational, communication, analytical and research skills.
●    Good conflict resolution and negotiation skills.
●    A strong aptitude for independent decision making and acting with initiative.

In addition to these qualifications, the successful candidate must:

●    Have a valid driver's licence.
●    Be willing and able work some flex time or overtime, including evenings and weekends, as required.
●    Be willing and able travel for events, meetings, and training.
●    Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis

The City of Grande Prairie is located in Northwestern Alberta. The South Peace Regional Archives is centrally located in scenic Muskoseepi Park alongside the Grande Prairie Museum and is accessible via driving, public transportation, and a network of walking trails. The City of Grande Prairie has much to offer visitors and residents, from shopping and entertainment to world-class recreation facilities and activities. Whether you like adventure, learning, or relaxation Grande Prairie has something for everyone.

Application information

Interested candidates must submit an application (resume and cover letter) by 11:59 pm on March 23, 2022 to be considered for the position. Applications must be sent to South Peace Regional Archives Executive Director, Ellyn Vandekerkhove, via email at: Director@SouthPeaceArchives.org.

Only candidates selected for interviews will be contacted.

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous persons, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

Application Deadline: March 23, 2022 11:59pm MST

86589542_job_posting_archivist_2022.pdf

Manager Archives, Records & Privacy
City of Thunder Bay

Location: Thunder Bay, Ontario
Compensation: $89,543 - $105,344

The City of Thunder Bay Archives, Records & Privacy section is part of the Office of the City Clerk. The section identifies, preserves, and provides access to the permanent records of the City of Thunder Bay, operates a corporate records management system, coordinates freedom of information requests, addresses privacy issues, and supports and coordinates the City's Municipal Heritage Advisory Committee.

Thunder Bay is the 10th largest city in Ontario, and with a population of 125,000 it is the largest metropolitan centre in Northwestern Ontario. It has an international airport that features several daily fights from Air Canada, WestJet, and Porter Airlines. It is the cultural centre of Northwestern Ontario with an Art Gallery that features one of the best collections of aboriginal art in Canada, a university (Lakehead), a college (Confederation), a professional theatre company, a world class community auditorium that features performances by top Canadian and international acts, a symphony orchestra, and an annual three day Blues Festival. Located on the shores of Lake Superior, Thunder Bay is surrounded by breathtaking scenery and unparalleled opportunities for canoeing and hiking that make it a centre for outdoor adventure tourism.

Thunder Bay hosted the Jeux Canada Games in 1981, the World Nordic Games in 1995, the World Junior Baseball Championship in 2010, and the Special Olympics Ontario Winter Games in 2011, and the Archives Association of Ontario (AAO) Conference in 2011 and 2016.

For more information visit www.visitthunderbay.ca.


POSITION SUMMARY:

Under the general direction of the City Clerk, is responsible for: the operation of the Corporate Records Management and Archival Program in accordance with relevant provincial and federal legislation; the preservation of the permanent records of the Corporation according to established professional standards; the coordination of access to information and protection of privacy according to relevant access and privacy legislation; and serves as the Chief Resource Officer of the Municipal Heritage Advisory Committee (HAC).

MAJOR RESPONSIBILITIES:

• Represents the Corporation as the Corporate Records Manager, develops and recommends corporate records policy, and provides advice and interpretation of legislation to Council and Corporate staff.
• Is responsible for, and supervises staff in the delivery of, all aspects of the corporate records management program, including the development and implementation of records schedules and classifications and the secure destruction of corporate records.
• Assesses Section staffing needs, makes recommendations on complement amendments and organizational structure, participates in recruitment processes, and make effective hiring decisions.
• Manages Section staff including staff development, performance management/review, coaching/mentoring, health and safety, and discipline and termination decisions.
• Audits and promotes compliance with records policies and procedures by corporate departments.
• Coordinates the City Records Committee in the development of the Records Retention By-law.
• Develops, coordinates, and implements a corporate business continuity plan with regard to vital corporate records.
• Liaises with the Manager - Corporate Information & Technology on all issues, policies, procedures, and practices related to electronically recorded corporate information.
• Represents the Corporation as the City Archivist and manages the preservation of, and access to, permanent corporate records according to established professional standards and in compliance with all relevant legislation.
• Represents the Corporation as the Freedom of Information and Privacy Coordinator and provides advice and interpretation of legislation to Council and Corporate staff, and co-ordinates the maintenance of the Directory of Corporate Records and Personal Information Banks.
• Works in conjunction with the Legal Services team related to responses to the Information and Privacy Commissioner (IPC) and legal matters relative to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Act (PHIPA).
• Researches and analyzes case law and IPC orders and reports to make informed access decisions, prepare appeal responses, draft privacy impact assessments, and investigate privacy breaches.
• Builds knowledge of access and privacy issues by reviewing case law and IPC orders and guidance documents, and by attending webinars, seminars, conferences, and other educational opportunities.
• Prepares privacy impact assessment reports analyzing the privacy implications of new or substantially modified information technology systems as well as non-automated systems of collecting personal information.
• Works in conjunction with teams from Legal Services, Corporate Information Technology, and Supply Management to include appropriate privacy and security provisions in agreements with technology providers.
• Provides leadership, direction, advice and support to departments regarding privacy matters, and privacy breach investigations.
• Conducts privacy breach investigations, prepares breach reports, and provides breach notification to affected individuals and the IPC.
• Prepares and manages the budget and manages the facilities necessary to delivery of the Corporate Records and Archives Program.
• Develops and implements corporate wide training programs for all records management and access and privacy issues.
• Serves as the Chief Resource Officer of the Municipal Heritage Advisory Committee in compliance with the Ontario Heritage Act, the Municipal Act, and relevant City by-laws, policies, and procedures.
• Preserves, and maintains an inventory of, all corporate artifact assets.
• Participates in cross-functional corporate and community teams and initiatives.
• Performs other related duties as may be assigned.
  

Qualifications    

Education/Experience:

• A master's degree in archival studies, or a master's degree with an archival studies specialization, or an equivalent university degree in an information studies discipline; and
• Minimum of six to eight years of progressively responsible management experience in archives, records management, and access and five years' experience in privacy
• Experience in a management capacity in a large, unionized government or private sector organization
• Experience in business management, planning, budgets and finance
• Demonstrated knowledge of the various components of human resources management
• Knowledge of the Municipal Freedom of Information and Protection of Privacy Act, the Personal Health Information Protection Act, the Ontario Heritage Act, and the Municipal Act.

Skills/Abilities:

• Superior ability to communicate effectively and concisely, both orally and in writing
• Superior political acumen and the ability to establish and maintain effective working relations with members of City Council, private and public officials, subordinates, co-workers, and the general public
• Superior ability to deliver presentations and respond skillfully to questions from City Council, senior officials and special interest groups
• Strong leadership skills including the ability to direct, motivate, evaluate, and recognize staff; proven ability to share skills and knowledge with others
• Proven acumen in business and financial management, with the ability to improve Sectional effectiveness and efficiency through the management and utilization of human, financial and physical resources
• Excellent project/time management, analytical/critical thinking, problem-solving, and decision-making skills
• Ability to identify, understand, and meet/exceed the requirements of internal and external customers
• Ability to think and act strategically in a public sector environment, including the ability to anticipate emerging priorities and conceptualize and implement change strategies
• Must be at a basic skill level in word processing and spreadsheet software
• Must be competent within the meaning of the Occupational Health & Safety Act
  

Assets:

• Experience with SAP software
• Knowledge of the functions of City departments, outside boards and local community groups
• The Certified Records Manager (C.R.M.) designation
• The Certified Archivist (CA) designation
• Privacy and Access Council of Canada membership or certification
• Completion of a course of study offered by the Association of Municipal Clerks & Treasurers of Ontario (A.M.C.T.O)
  

CONDITIONS OF EMPLOYMENT:

• Must be able to work overtime as workload demands
• Will be required to travel to various work locations and provide own transportation
• Must take Oath of Secrecy
• If not already achieved, must commence within one year from date of appointment and successfully complete within five years, the courses required to obtain the Municipal Administration Program (MAP) designation from the A.M.C.T.O.
• If not already achieved, must successfully complete within five years, the courses required for the C.R.M. designation

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

ONTARIO HUMAN RIGHTS CODE:  It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.  Therefore, a resume submitted to the City must not include references to any of the above characteristics.  Do not include:

Photos
Any certificates that have photo identification
Driver's licences
Police records checks

Note: The above documentation will be requested by the Human Resources & Division should you be the successful applicant.  If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant.  Please do not submit your Criminal Record Check with your application.

ACCOMMODATION:  Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.
 
Application information

Application forms must reference the competition number (CMGR-04-22) and be submitted to Human Resources by 11:59 p.m. on the closing date (March 25, 2022).

Applications must use the online application process detailed at https://www.thunderbay.ca/en/city-hall/jobs.aspx

Application Deadline:  By 11:59 p.m. (EST) on March 25, 2022

Intermediate Information Analyst
BC Pension Corporation

Location: Victoria, BC
Compensation: $70,950.64 to $80,892.74 per annum (salary includes 6.6% temporary market adjustment)

There is more to Pension Corporation than you might think. We are an award-winning organization with meaningful purpose-driven work, where staff have impact and create peace of mind for those we serve. We have cultivated an outstanding community rooted in respect, where employees are inspired to have courage, take action, and be at their best every day.

Our new nine-year strategic plan, Plan 20|30: Our Future is Insight, will guide us from 2021 to 2030. To learn about our aspirations and objectives and how you can be a part of a people-focused organization that is grounded in operational excellence, visit bcpensioncorp.ca  

What we offer:

• A variety of work options (modified workweek, on-campus work, or a hybrid of work from home/on-campus)
• Incredible campus with collaboration spaces
• Ongoing training and professional development opportunities and scholarship programs
• Comprehensive extended health and dental benefits for you and your family
• Defined benefit pension program
• Health & wellness programs - lunchtime seminars, community activities and a comprehensive Employee & Family Assistance Program
• Opportunities to give back to the community and support not-for-profits
• Seasonal events and socials
• A robust awards/recognition program
• Discounts on BC Transit passes, travel and accommodation, cell phones and plans, and more
  

BC Pension Corporation is committed to the health and safety of our employees and is taking every precaution against COVID-19 while supporting our culture of community and connection in our hybrid workplace. We have implemented a COVID-19 Vaccination Policy that requires all new employees, as a condition of their employment, to confidentially self-disclose to the Corporation that they are fully vaccinated (two COVID-19 vaccinations). Details about the COVID-19 verification process will be provided at the time of offer.

Description and Duties    

We are seeking an Intermediate Information Analyst to join our team in VICTORIA, British Columbia, Canada.

This position will support our staff transition to a M365 Teams and SharePoint environment. You have a strong desire to help people, a knack for finding answers, and innate ability to explain how things work.  You will use your information management expertise to help staff organize their information, minimize duplication, and eliminate redundant, obsolete, and trivial information.  You are excited about new technology and eager to take on new challenges.  This is a great opportunity for somebody who wants to apply their information management skills in a the M365 cloud.

Qualifications    

• Degree in Computer Science, Information Studies, or a related discipline and one year of recent, related experience; OR,
  • Diploma in Computer Science, Information Studies or a related discipline and 3 years of recent, related experience; OR,
  • Certification in Computer Science, Information Studies or a related discipline and 5 years of recent, related experience.
  • An equivalent combination of related education and experience may be considered.
  • Recent experience providing business and/or information analysis and/or privacy analysis on small to mid-size projects.
  • Recent experience working with legislation, policies and procedures related to the collection, use and disclosure of information.
  • Experience with a content management system, e.g. SharePoint, M365, OpenText, HP Trim etc.
  

One or more of the following:

o Experience supporting an information or records management program
o Experience with information or data quality initiatives or metadata or taxonomy management
o Experience with BC's Freedom of Information and Protection of Privacy Act (FOIPPA) and related regulations, policy, and procedures
o Information management or Privacy related designation (e.g. Certified Information Professional or CIPP/C, CAPPA)

Application information

To apply, please visit https://bcpensioncorp.prevueaps.ca/jobs/15610.html

Application Deadline: March 14, 2022

86589542_intermediate_information_analyst_job_posting_external(1).docx

Archives and Records Analyst
World Bank Group

Location: Washington, DC. USA
Compensation: $71, 000 - $95, 000 USD (free of tax or tax allowance provided)

Are you an archivist, records manager, or information governance specialist who wants to build a career that is truly worthwhile? Working at the World Bank Group (WBG) provides an outstanding opportunity to help our clients solve their greatest development challenges. The WBG is the oldest and largest multilateral development bank in the world and was founded in 1945.  It is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 12,000 staff worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The WBG Archives & Records team protects the institutional memory of the WBG and provides staff and the global community with access to relevant information and services to foster transparency and accountability, and reflect history to enable effective delivery of development solutions. We aspire to transform information governance across the entire lifecycle of information and illuminate WBG history to enable effective and accountable operations. ITSAR is responsible for: Management of Records Policy (including advisory services, policy compliance outreach and training, appraisal / retention schedules, and requirements for systems); providing records management support to WBG Institutions and staff; off-site records center services; implementation of the World Bank Policy on Access to Information; crafting knowledge products that promote the history of the WBG and the archival holdings; and the preservation and intellectual control required to maintain access to archival records.

We are a diverse and inclusive team that solves challenges with creativity and curiosity, embraces technology to increase the impact our archival holdings can create, and brings effective information governance to the WBG's current information assets. We provide meaningful work, an open and collaborative environment, innovative and interesting challenges to solve, and an opportunity to develop your skills while contributing to the mission of the WBG.  We value collaboration, openness, curiosity, and perseverance! For more information about ITSAR, visit:  https://www.worldbank.org/en/archive/aboutus

Description and Duties    

As part of the ITSAR Information Policies & Records Lifecycle Governance Team, the successful candidate will take part in in the following activities:

Policy and Information Governance

•    Define and implement policies, procedures and guidelines pertaining to records management and information governance.

Appraisal and Disposition

• Deliver archival appraisal and transfer services such as writing records retention and disposition schedules, conducting appraisal interviews and on-site visits, and analyzing business functions and processes to determine the value of records.
• Implement records retention and disposition schedules.
• Guide clients on applying the appropriate disposition authorities to their records.
• Apply innovative artificial intelligence and machine learning technologies for the classification and appraisal of digital records.Participate in IT decommissioning projects.

Application of Records Management Controls to WBG Applications

• Manage the retention and disposition roles in the Microsoft Compliance Center to perform information governance tasks, including retention policy and label creation and administration, management of disposition reviews and legal holds, record destruction, reporting, creation of trainable classifiers, etc., and suggest improvements of the system.
• Take part in the "In-Place Records Management" project, which seeks to use an application's existing functionality, or develop additional capabilities, to apply controls to the records in the same location where they are created, used, shared, and stored.
• Select records for ingestion into the WBG's Digital Preservation System, based in Preservica.
  

Governance of WBG Intranet sites and other M365 collaboration solutions

• Support the IRC Governance Team in the governance of M365 applications via the Intranet Resource Center.
• Appraise the value of M365 applications at the beginning and end of their lifecycle and archive permanent applications in Preservica.
  

Records Management Support and Outreach

• Provide support, and direction on the management of records to WBG units, including, but not limited to, good records management practices, use of SharePoint Online capabilities, administration of folder structures in SharePoint and other M365 applications, transfer of analog records to the WBG Archives and destruction of expired records. 
• Design, develop and deliver training on records management and records management systems.
• Be an active participant in the unit's day to day projects and responsibilities.

Required Skills and Abilities

• MA/MS in Archives, Records Management, Information Science, or related field.
• A minimum of 2 years of relevant experience.
• In-depth understanding and practical experience with standards and good practices for records management, records appraisal, and records disposition.
• Ability to conduct independent research and functional analysis and to make judgments on the archival value of the variety of business records.
• Experience with the records management solution for the Microsoft 365 platform and/or with using other electronic records management systems.
• Ability to develop out-of-box solutions and customizations on Microsoft Office 365 platform and experience with Microsoft Power Automate would be an asset.
• Knowledge of Preservica would be desirable.
• Ability to communicate information graphically in an appealing way for reporting and other communication needs.
• Conceptual, analytic, and innovative problem-solving ability.
• Hands-on and results-oriented approach.
• Excellent oral and written communication skills in English; ability to write concise and accurate reports, and good public outreach skills.
• Ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Ability to develop and maintain good working relationships with staff at various levels across the organization.
• Curiosity in the WBG's work and familiarity with its mission and objectives.
• Flexibility towards work environment changes and emerging opportunities.
• Additional Information    This posting is listed as "local," but applicants from around the world are invited to apply.  Relocation assistance is possible.  
  

Application information

Submit your application on-line before March 31, 2022. Job number is 14858.
Application Webpage (URL): https://worldbankgroup.csod.com/ats/careersite/Jetails.aspx?id=14858&site=1
Application Deadline: March 31, 2022.

86589542_tor_appraisal_archivist_ge_level_-_2022_position_-_2nd_version.docx

Contract Archivists (2-3 positions)
Heritage Professionals

Location: Ottawa
Compensation: $28-$42 hourly rate depending on experience and qualifications

Heritage Professionals (HP) is a heritage consulting firm situated in Toronto. It was established in early 2012 and specializes in a variety of different heritage services in the areas of archives, information management and curatorial work. For more details, please consult the corporate website below.

Description and Duties    

Heritage Professionals is seeking two to three archivists to take part in a project for our Ottawa-based client, the Canadian Union of Postal Workers (CUPW). The initiative will involve appraising, selecting, arranging, processing, preserving, and describing approximately 85 linear metres of records - in a variety of media and formats -- housed in their archives. The work will be carried out in a professional manner and in accordance with archival standards.

The archivists will report to the HP Supervisor, Ross Gordon, who will be available on site to provide support, liaise with the other members of the management team and the client, and ensure that the project is progressing according to the timeline. The project will mainly take place in the client's HQ building in Ottawa Centre and will be undertaken from April to November 2022. The contract is full-time and will run for approximately six to eight months.

Successful applicants may be relied on for future initiatives undertaken by Heritage Professionals. The client has also expressed an interest in creating a permanent position after the project ends. The archivists involved would be considered first for this potential opportunity.

Qualifications    

The preferred candidates will have a completed master's degree in Archival Studies, Information Studies, or the equivalent in regard to background, training and experience in the field. The individuals will also have a minimum of 3 to 10 years of practical archival experience.

Some of the required qualifications, skills, and characteristics that the successful candidates must possess include:


    Familiarity with and expertise in the areas of archival appraisal, selection, preservation, arrangement, and description;

    Experience working with textual, graphic, and AV materials. Some experience with artefacts would be an asset;

    Thorough knowledge of Rules for Archival Description (RAD) and proven experience arranging and describing records in all media and at all levels (fonds to item) according to RAD;  

    Proven expertise working with Microsoft Suite software and archival databases such as DB Textworks;

    Ability to lift boxes and items up t0 30 lbs;

    Strong communication and time management skills;

    Be detail oriented and have a commitment to accuracy;

    Comfort working with a team as well as the ability to take and respond effectively to direction from above;

    Facility to conduct work in an independent fashion and take initiative when required;

    Proven capacity to resolve problems effectively and manage multiple tasks at once.

Staff are expected to always act in a safe manner and ensure that those around them do not put themselves or others at risk. Safety is everyone's responsibility. This includes protocols around the coronavirus virus - vaccinations, personal spacing, and masking -- depending on external mandates.
 

Please submit a cover letter and resume with a minimum of three references via email by 5 pm (EST), 25 March 2022.

• Heritage Professionals
• Attention: Ellen Scheinberg, President/Principal
• heritageprofessionals@yahoo.ca
• Website: http://www.heritageprofessionals.net
  

Only those applicants selected for an interview will be contacted.

Application: please apply via email
Application Deadline:  25 March 2022 at 5:00 pm (EST)

Upload job poster / document: 86589542_job_poster_for_cupw_-contract_archivists_-_final_version.pdf

Digital Preservation Business Lead
Bank of Canada

Location: Ottawa
Compensation: Salaries are based on qualifications and experience and typically range from $86,780 to $108,465 (job grade 17)

Take a central role

The Bank of Canada has a vision to be "a leading central bank-dynamic, engaged and trusted-committed to a better Canada." No other employer in the country offers you the unique opportunity to work at the very center of Canada's economy, in a diverse and inclusive organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in an environment where we are reinventing central banking, renewing ways of doing business and reinforcing a culture of innovation.

Description and Duties    

What's new

The Bank of Canada has been mandated to become a digital first central bank.  The Knowledge and Information Services (K&IS) team, a business line within the Corporate Services and Data department, wants to conduct a long-term assessment, management and preservation of the Bank's born-digital and digitized information and data assets for internal and public/open access needs. This important work will provide the foundations for the infrastructure, policies and processes needed to progress the Bank posture related to digital preservation.
 
Join our Knowledge and Information Services (K&IS) team

The Digital Preservation Business Lead will be reporting to the Director, Knowledge, and information Services.

K&IS is a business line within the Corporate Services and Data department, an internal service department in the Bank's Corporate Administration function. K&IS provides information and data resources, services, tools, systems, and policies which help Bank staff access, utilize, manage, and share quality information to effectively accomplish the Bank's business goals. K&IS specializes in digital library and content licensing services; digital scholarship services; research and reference services; corporate record services; support to end users for the Bank's content management and collaboration systems; and management of the Bank of Canada Archives.


What you will do      

As the Digital Preservation Lead, you will be responsible for the assessment of the digital preservation considerations of the Bank's digital information collections: Bank's publications/research outputs, corporate records, and the archives, factoring in the functionalities of the Bank's current technological and business environment. You will continue the environmental scan we started by networking with peer organizations from around the world to identify opportunities to learn and share. You will lead an internal requirement gathering exercise with the Bank's owners of corporate repositories. You will conduct an options analysis of possible tools, including assessment of possible partnerships with applicable Canadian national institutions.

By the end of your term, you will:

• have developed the Bank's digital preservation roadmap, and related plans,
• completed identified and costed courses of action, and garnered support from key partners across the Bank.

Qualifications: Your education and experience

• Master's degree, from a school accredited by the American Library Association, in library sciences, archives, information management, information sciences, or related field; and
• a minimum of 5 years of recent relevant work experience in a library or information services unit  
  

What you need to succeed

You demonstrate a high degree of initiative and entrepreneurship and are comfortable leading facilitated discussions that provide an opportunity for open-ended and ambiguous brainstorming.  Your strong communication skills enable you to inspire and establish strong relations with various partners and collaborators. You are resourceful, well-organized, and have exceptional analytical and problem-solving skills with the ability to make sound decisions and judgments.  Your experience capturing and analyzing clients' information requirements and conducting effective information and technical needs assessments related to digital preservation is essential.

You have knowledge or familiarity of:

• institutional repositories, data repositories, digital preservation systems and platforms.
• national and international collaborative, digital preservation efforts.
• Globally recognized digital preservation standards for various digital formats (audio, video, image, text). You possess operational experience using metadata schemas relevant to digital preservation such as PREMIS, METS, MARC, EAD.
  

Nice to have

• Post-Masters certificate in digital preservation, digital archives, digital curation, or digital asset management
• Experience as a leader or team member on an enterprise-wide project.
• Relevant experience in digital preservation initiatives.
• Demonstrated success working remotely or in a hybrid environment

What you need to know

Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.

Priority will be given to Canadian citizens and permanent residents

Security level required: Reliability

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

In response to the COVID-19 pandemic and further to public health guidelines, preventative measures are being taken to ensure health and safety during the recruitment process. All interviews are conducted virtually.

Hybrid Work Model & Remote work

The Bank is moving towards a hybrid working model which allows employees to telework up to 50 percent of the time, balanced over a two-week period. Since this position is temporary it can be staffed remotely from anywhere in Canada for those candidates not within commuting distance to the Bank office.

In the event that the position becomes regular/indeterminate, you will be required to adhere to the hybrid model. Relocation assistance may be offered by the Bank for terms greater than 2 years.

Vaccination Policy

In response to the COVID-19 pandemic that was declared by the World Health Organization, the mandates issued by the federal government, and the direction provided by public health authorities, the Bank of Canada requires all new employees to be fully vaccinated prior to their start date.

Selected candidates will be asked to provide proof of vaccination status at the reference stage. Candidates who are unable to be vaccinated against COVID-19 and require an accommodation for a legitimate medical, religious or other human rights-based grounds will follow a separate process.

Covid-19 Authorized Vaccines in Canada

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

What you can expect from us

This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career.

For more information on key benefits please visit A great deal to consider.

• Salaries are based on qualifications and experience and typically range from $86,780 to $108,465 (job grade 17)
• Depending on performance, you may be eligible for performance pay for successfully meeting (7 to 10% of your base salary) or for exceeding expectations (15% of your base salary). Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs.
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

 
Application Webpage (URL)    https://bit.ly/3rWuPd0
Application Deadline: March 6, 2022
 

Archivist
City of Edmonton Archives

Location: Edmonton, Alberta
Compensation:  $34.967 - $43.894 (Hourly); $61,603.110 - $77,330.250 (Annually).

Please Note: Up to 2 permanent full-time and 1 permanent part-time positions
Hours of Work: 33.75 hours per week for full-time and up to 30 hours per week for part-time, Monday - Friday

It's time to make history and help preserve it while you're at it! Work at the majestic Prince of Wales Armouries Heritage Centre and support the City of Edmonton Archives through developing and maintaining effective archival management of the City's and citizens' records. Because of you, the citizens of Edmonton, visitors and other guests to the archives and its website will enjoy being able to access and experience historical documents and photographs.

Description and Duties

As a City of Edmonton Archivist here is how you will protect History:

• Assist with reference room oversight and revenue generating streams of business
• Apply the proper methodology to acquire, process and preserve archival material in various formats, according to archival standards and internal procedures
• Adhere to the  Digital Archives Preservation Program to capture metadata, monitor digital collections in storage and perform maintenance tasks for preservation
• Maintain, update, and troubleshoot  online databases 
• Monitor archival storage areas to ensure the stability of records and environmental conditions
• Maintain the Archive's website and promote social media presence. Gather and input content, maintain active links, monitor and clean up
• Promote the Archives' collection with communication and outreach activities such as exhibits and presentations
• Participate in corporate and external events relating to the collections
• Participate as part of the City staff team in corporate culture, safety and security initiatives and training activities as required
• Prepares reports, correspondence, statistics and recommendations according to archival and section requirements
• Perform related work and special projects as required

Qualifications    

University education in archival studies, history, library and information studies, indigenous studies or a related discipline, with course work in archival principles, procedures and techniques.  Training at the graduate level would be considered an asset.

• A minimum of 2 years experience with digital records or digitization project management in an archives environment
• Experience and knowledge of generally accepted standards of practice for archives such as Rules for Archival Description (RAD), conservation, access and other archival procedures
• Knowledge of applicable legislation including FOIP and Copyright
• Knowledge of processes and procedures related to the provision of customer service
• Knowledge of the processes and equipment involved with photographs, negatives, film, microfilm, microfiche, video and sound archives, and measuring environmental storage conditions
• Knowledge of the application of information technology, including digitization, social media and website maintenance within an archival environment and the Archives catalogue system (AtoM) as well as other software (graphics and photograph processing - ACDSee and Adobe)
• Strong skills in interpersonal relations, teamwork, analysis, time management, organization and written and verbal communication
• Ability to interact directly and work effectively with a wide range of people, and exercise sound judgement
• Experience and proficiency working with the Microsoft Office Suite and Google Applications and hierarchical databases
• Willingness to be an active team member, assisting in all aspects of archival work to ensure public awareness and satisfaction with the City's Archives and services
• Excellent organizational, analytical, interpersonal, verbal, and written skills with focus on attention to detail
• Highly self-motivated with the proven ability to work independently and in a team to effectively prioritize and execute tasks
• Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3etpEt6.

COVID-19 Notice: The City of Edmonton has implemented a COVID 19-Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires, and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.

For more information, please refer to our COVID-19 Vaccination Policy (bit.ly/3lKwb6j) and COVID-19 Vaccination Procedure (bit.ly/39BICMt).

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Employment@edmonton.ca.

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
 
Online Application Webpage (URL): https://edmonton.taleo.net/careersection/2/jobdetail.ftl?job=42227&tz=GMT-07%3A00&tzname=America%2FEdmonton

Application Deadline: February 10, 2022

Records and Information Specialist
Canadian Centre on Substance Use and Addiction

Location: Ottawa
Compensation: Not Disclosed

An Act of Parliament created the Canadian Centre on Substance Use and Addiction (CCSA) in 1988 as a non-governmental organization to provide national leadership on substance use and to advance solutions to address alcohol- and other drug-related harms.

Description and Duties    

The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. It is the only organization with a legislated mandate to undertake this work at a national level. We partner with public, private and non-governmental organizations to improve the health and safety of Canadians. CCSA's vision is for a healthier Canadian society where evidence transforms approaches to substance use.

Reporting to the Director, Information Systems and Web Services, the Records and Information Management Analyst supports CCSA by providing expertise in monitoring and analyzing CCSA's information management practices including privacy and consent related matters. The Records and Information Management Analyst maintains and implements strategies, guidelines and policies, as well as ongoing audits and staff training.

Responsibilities

• Maintains and updates CCSA's Information Management (IM) framework including policies, governance and business rules.
• Maintains CCSA's online, digital and paper records, as well as information repositories (including retention, disposition and archive activities).
• Maintains and updates CCSA's plan for records and metadata to ensure records are managed effectively and in compliance with organizational reporting procedures.
• Implements, and revises as required, records guidelines, processes, and procedures.
• Implements life cycle management practices and consent by responding to questions, tracking requests and monitoring applicable legislations.
• Maintains enterprise content management systems classification scheme, functions and activities.
• Monitors external trends, emerging issues and legislation related to IM/Records Management (RM) practice and recommends/implements improvements.
• Contributes to the development of organizational initiatives as they relate to IM/RM practices, policies, and awareness.
• Conducts and tracks IM/RM orientation for new staff, and provides staff updates as required.
• Responds to privacy/consent requests from CCSA staff and partners as they pertain to the collection of information through forms, surveys and other documents.
• Monitors and maintains CCSA's compliance to privacy legislation. Engages third parties as required.
• Other duties as assigned.

Qualifications and Experience

• Bachelor's degree or diploma in a relevant discipline (e.g., public administration, information/records management, Archival studies or library sciences).
• Minimum of 3-5 years of relevant experience in providing information and record management services.
• Experience with enterprise content management systems such as SharePoint, M-files, or OpenText.
• Understanding of PIPEDA, CASL, Antispam and other applicable legislation.
• Knowledge of information and records management principles, practices and trends.
• Experience in the development and implementation of IM/RM procedures, guidelines or related products and services.
• Ability to plan, organize and manage multiple projects taking into consideration conflicting and changing priorities and within established timeframes.
• Well-developed analytic and reasoning skills; the ability to understand, express and apply technical concepts, methods and procedures as they apply to information and records management.
• Demonstrated ability to work both independently and in a team environment with a high degree of initiative, responsibility, efficiency and attention to detail.
• Effective interpersonal, organizational, and oral and written communication skills.
• Advanced Microsoft Word, PowerPoint and Excel skills.
  

Assets

• Subject knowledge in substance use and addiction or a related field (e.g., health, clinical sciences, social sciences).
• Knowledge of copyright law.
• Bilingual English and French.

CCSA welcomes and encourages applications from people with disabilities. Accommodations for candidates with disabilities are available upon request during all aspects of the selection process.

Consideration of candidates will begin immediately and will continue until the position is filled. Interested candidates should submit a résumé and covering letter by email to hr@ccsa.ca. We thank all respondents; however, only those candidates selected for an interview will be contacted.

Application Webpage (URL): https://www.ccsa.ca/careers
Application Deadline: Feb. 28, 2022 5 PM

 

Chef d'équipe contrôle des documents
Suncor

Location: Montreal, Quebec
Compensation:  $ 90,000 - 110,000

Nous sommes la plus importante société énergétique intégrée du Canada grâce à notre portefeuille d'activités qui comprend notamment le développement et la valorisation des sables pétrolifères, la production pétrolière et gazière extracôtière, le raffinage du pétrole et la commercialisation des produits sous la marque Petro-Canada. Notre présence sur la scène internationale permet de profiter d'occasions intéressantes où vous pourrez apprendre, apporter votre contribution et vous perfectionner en occupant divers postes qui feront avancer votre carrière. Nous plaçons la sécurité avant tout - si ce n'est pas sécuritaire, ne le faites pas. Nos solides antécédents de croissance et l'accent que nous mettons sur le développement durable présentent des perspectives d'avenir extrêmement prometteuses. En savoir plus sur notre raison d'être et nos valeurs.

En plus des emplois valorisants, nous offrons également un programme attrayant de rémunération des employés, comprenant :

• un salaire de base, des programmes de rémunération concurrentiels et un programme de prime d'encouragement annuelle;
• un programme d'avantages sociaux à la carte;
• des régimes de retraite et d'épargne intéressants.

Description and Duties    

- Gérer, diriger et supporter une équipe d'agent(e) et d'analyste au contrôle documentaire dans leur travail quotidien en assurant une progression de tous les membres de l'équipe, tout en démontrant les valeurs de Suncor
- Participer activement au déploiement d'une nouvelle plateforme numérique centralisée (ADLP) et agir à titre de personne ressource
- Maintenir, adapter et modifier les processus établis contrôlants la création, la transmission, la conformité et l'archivage des documents de projet, d'opération et d'entretien selon les normes en vigueur
- Gérer le cycle de vie complet d'une quantité importante de documents pour l'ensemble de la clientèle interne et externe à l'entreprise (en très grande majorité des professionnels de l'ingénierie), en vous assurant du contrôle de la qualité
- Superviser la mise à jour des données des équipements de la raffinerie dans les systèmes informatiques (SAP, Webtop, etc.)
- Gérer l'élément 11 - Gestion de l'information - du Système de Gestion de l'Excellence Opérationnelle de la raffinerie (SGEO)
- Agir à titre d'expert en matière de gestion de l'information
- Supporter les différents départements de la raffinerie dans leurs requêtes documentaires (ingénierie, entretien, et opération)
- Assurer l'accessibilité aux outils numériques des usagés externes à l'entreprise
- Développer des procédures et de guides pour améliorer les processus de travail
- Développer des KPI pour mesurer la performance de l'équipe

Exigences essentielles (minimales)

- Excellente maîtrise du français parlé et écrit
- Diplôme de niveau collégial ou universitaire en gestion de la documentation, ou archivistique, ou gestion de l'information
- 5 à 10 ans d'expérience dans un milieu similaire (ex : milieu technique/industriel, firme de génie conseil, industrie lourde, entreprises de construction, etc)
- Bonnes aptitudes à communiquer et à travailler en équipe
- Excellentes aptitudes en leadership, en gestion des priorités, avec de bonnes aptitudes analytiques et orienté sur les résultats
- Vous avez une bonne expertise en analyse des besoins, en résolution de problème et en recherche de solutions novatrices
- Un sens inné de l'organisation et des séquences logiques de travail, vous avez la flexibilité et la capacité de créer/optimiser des méthodes de travail appropriées
- Un accord avec nos valeurs : la sécurité avant tout, plus forts ensemble, discipline opérationnelle, curiosité et apprentissage continu, et agir avec intégrité

Préférence pour :

- Connaissance du logiciel SAP est un fort atout
- Bonne maitrise de l'anglais parlé et écrit pour communications fréquentes avec le bureau chef
- Expérience dans la gestion ou la réalisation de projets spéciaux est un atout

How to Apply    

Postulez sur notre site:  https://jobs.suncor.com/job/Montreal-Chef-d'%C3%A9quipe-contr%C3%B4le-des-documents-Queb/834385500/

Application Deadline:   February 9, 2021 

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Toronto Reference Library Branch - Special Collections Service Development & Innovation
Compensation: $82,992.00 per annum (2022 Rates), Permanent Full-Time

Hours per week & Schedule of Work: (SUBJECT TO CHANGE IN ACCORDANCE WITH ARTICLE 19) 35 hours per week. Evenings and Saturdays required.

Weeks 1 & 2: Mon. 12:30 pm - 8:30 pm, Wed. 12:30 pm - 8:30 pm, Thurs. 9:00 am - 5:00 pm , Fri. 9:00 am - 5:00 pm , Sat. 9:00 am - 5:00 pm (Week 2 Only). Plus seven [7] variable hours.

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with 40 languages represented in the diverse library materials.

JOB SUMMARY: To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

Description and Duties  

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
  
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.
  

Qualifications

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.
  
  How to Apply:
  
  E-mail your cover letter and resume, quoting the Job POSTING #: 22-051EXT, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.
  
  COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.
  
  The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.
  
  Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.
  Application information
  
  Application Webpage (URL) https://tpl-main.cdn.prismic.io/tpl-main/b971f9e7-206b-4f76-9a85-b22b387fa240_22-051EXT+Perm+FT+Special+Collections+Archivist.pdf
  Application Deadline Jan 28, 2022