Records Manager
Durham College

Location: Oshawa, ON
Compensation:  $85,771 - $107,138

Located in Durham Region, Durham College is the premier post-secondary destination for students looking to succeed in a dynamic and supportive learning environment.

Description and Duties    

Durham College is seeking a Records Manager in the Office of the Vice-President, Administration and Chief Financial Officer.  

Reporting to the VP, Administration and CFO, the Records Manager is responsible for establishing and advancing the framework for a comprehensive records management strategy which will enhance business processes, information sharing, planning and decision making across Durham College. This includes developing, implementing, and promoting a plan, system, and policies/procedures for records retention, storage, disposal while ensuring a consistent, secure, compliant and sustainable approach to protecting records assets in all forms (electronic and non-electronic). The Manager provides expertise, guidance, training and resources to leaders, decision making bodies, and other Durham College information stewards on new strategies for records management. The Manager is responsible for records management solutions that are cost-effective, lead to risk reduction and ensures that records are protected against internal and external threats (e.g. breaches of privacy and confidentiality).

Qualifications    

• The successful candidate will hold a three-year diploma or degree in a related discipline and a certificate in Records and Information Management or a Project Management (PMP) or Certified Records Manager (CRM) designation. 
• They will have 3-5 years of professional records management experience, including current in-depth experience with electronic and non­electronic (manual) record management systems and conversions. Experience working in a College/University or Broader Public Sector setting would be considered an asset.
• The successful candidate will have experience implementing records management solutions that support moving toward a sustainable, paperless environment.
• They will have a broad knowledge and understanding of all aspects of Canadian and Ontario information legislature and of current issues and information policy (e.g. FIPPA, PIPEDA) as well as knowledge of security issues and the processes used in the collection, storage, and retention of records and documents is required. 
• The successful candidate should be self-directed and resourceful with a strong ability to quickly learn new systems and be familiar with technology solutions for records management.
• Excellent communication, analytical and organizational skills are required along with a demonstrated ability to work with confidential information and handle sensitive situations with diplomacy and respect for privacy.

 
To apply for this position in confidence, please submit your cover letter and resume to the online portal.  Applications will be accepted until August 18, 2021. Tracking number is AD21-18.

Application Webpage (URL):  https://durhamcollege.ca/about/employment-opportunities/careers

Application Deadline:  August 18, 2021

Archivist

City of Coquitlam

Location: Coquitlam, British Columbia
Compensation:  $38.73-$45.73

One of BC's Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community.  As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.  We envision a bright future in Coquitlam that we hope includes you!

Description and Duties    

We are seeking an innovative, enthusiastic, and service-oriented Archivist to lead the City's corporate and public archives program. Reporting to the Information, Privacy and Administrative Services Manager, this is a specialized position that involves professional archival of considerable complexity work requiring independence and self-motivation as well as an ability to balance numerous competing priorities.  The ideal candidate will have a demonstrated passion for archives and possess excellent oral and written communication skills, organizational abilities, and analysis and research skills.

Strong leadership and team building skills are essential as in this role you will oversee the work of two Archives and Records Officers. As the Archivist, you will be responsible for maintaining and updating existing operational policies and procedures and drafting any additional policies required to comply with applicable legislation and standards.  Additionally, you will be expected to build strong relationships with key internal and external stakeholders, such as elected officials, City staff, and community organizations.

The Archivist is also responsible for promoting awareness of our program through speaking engagements, workshops, social media, and public events and is responsible for a vibrant online exhibit program and developing in-person exhibits on site and in partnership with local organizations. This is a great opportunity for a detail oriented individual interested in taking on responsibility for all aspects of the City's Archives Program including appraising, acquiring, accessioning, arranging, describing, preserving, providing access to public and private records, developing acquisition strategies, arranging transfer of city records, and soliciting and negotiating the acquisition of new holdings from the community.  

Qualifications    

A Masters Degree in Archival or Information Studies or an equivalent combination of training and experience is required.  An equivalent combination of education and experience may be considered, and public sector experience in this field is an asset.  Additional requirements are as follows:

•    Considerable knowledge of the principles, techniques and procedures applied in archival and records management work;
•    Comprehensive knowledge of the Rules for Archival Description (RAD);
•    Experience with archival description software, preferably Access to Memory (AtoM);
•    Experience with digital preservation theory, practice, and software (preferably Archivematica and BitCurator);
•    Sound knowledge of legislation and regulatory standards as they relate to archives and records management including The Freedom of Information and Protection of Privacy Act and Copyright Act;
•    Ability to develop, implement, and maintain policies and procedures related to the work;
•    Ability to assess the significance and suitability of items for the collection and to negotiate and arrange acquisition of same;
•    Ability to prepare a variety of materials related to the work, such as workshops, exhibits, research guides, reports, correspondence, budget estimates, and grant requests;
•    Ability to communicate effectively orally and in writing, and promote interest in the municipal archives;
•    Ability to establish and maintain effective working relationships with internal and external contacts, and provide information and assistance to the same;
•    Ability to provide work direction to others.


The following qualifications are also preferred:

•    Some knowledge of records management principles, practices and techniques;
•    Some knowledge of the existing archival collections at the City of Coquitlam Archives
•    Some knowledge of the history, growth and development of Canada and British Columbia, particularly in relation to Coquitlam and the surrounding area;
•    Considerable understanding of the nature of both municipal government and organizational records;
•    Knowledge of conservation and preservation considerations for records in all media including analog and digital;
•    Familiarity with the Local Government Management Association's (LGMA) Records Manual, and the OpenText e-DOCS software suite
•    Ability to lift up to 30 lbs. and have the manual dexterity to easily handle boxes of records and other related materials;
•    A valid BC Driver's License and a personal vehicle are required.

Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!

The City offers compensation of $38.73-$45.73 per hour (2020 rates) plus a comprehensive benefits package and an earned day off program.  Applicants under consideration may be required to undergo a police security clearance evaluation.
 
Application information

Please apply online at www.coquitlam.ca/careers by 11:55 pm on August 15th, 2021.

The City of Coquitlam is an Equal Opportunity Employer.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

86589542_job_ad_-_archivist_2021-00136.pdf

Archives Interns - BIPOC Narratives - 2 positions
Museum of Dufferin

Location: Mulmur, Ontario
Compensation: $18.00 per hour

Nestled in the hills of Mulmur Township, the Museum of Dufferin opened at its current location in 1994. We pride ourselves on offering a welcoming, unique, and enriching environment for our visitors. Each year the MoD offers an eclectic variety of experiences by way of exhibitions, events, programs, and tours. Our visitors, members, donors, partners and volunteers are the heart of who we are and what we do.

Description and Duties    

Reporting to the Archivist, Museum of Dufferin, the Archival Intern - BIPOC Narratives will contribute significantly toward the assessment and development of heritage and narratives for Black, Indigenous and People of Colour (BIPOC) within the Archives' collection policies and the permanent collection.  These initiatives represent important steps towards anti-oppression and anti-racism in the archives.  This is a temporary full-time position working 35 hours per week (Tuesday to Saturday). The majority of work will be spent onsite working with the archival collection with periods of remote work. The successful candidate for this position will require a vehicle, as there is no public transportation to the job site.

What you'll do

- Review archival polices and collections records with the aim of inclusivity in the archives;
- Exhibit Research - genealogical and historical research of BIPOC narratives in Dufferin County (including conducting oral history interviews);
- Create a virtual exhibit focusing on the journey of Dufferin County's early Black settlers which will launch at the beginning of Black History Month 2022.

Qualifications: What you'll bring

- College Diploma or University Degree in Archival Studies, Library and Information Science, Public History, Museum Studies, Records and Information Management or another related program;
- Interest or course work centered on Black History, Indigenous Studies, early Canadian history will be a benefit in this position
- Lived and learned experiences would be a benefit in this position
- Excellent computer and data management skills including proficiency in Microsoft Office;
- Proficiency and knowledge of PastPerfect considered an asset;
- Ability to communicate effectively, both orally and in writing, to facilitate interaction with management, employees and representatives from partner organizations;
- Ability to read handwritten documents and cursive writing;
- Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines and assess priorities;
- Highly energetic with the ability to self-motivate and work collaboratively;
- Own transportation as there is no public transit to the Museum of Dufferin;
- A current criminal record check/vulnerable sector check.
Additional Information    This is in an internship position funded by Young Canada Works at Building Careers in Heritage. To be considered for this position, all applicants must meet the program eligibility criteria as required by Young Canada Works: https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html

What we can offer YOU!

- A competitive hourly wage of $18.00;
- Access to an Employee and Family Assistance Program;
- A flexible, supportive and collaborative work environment with the understanding that the nature of the project can be emotional for some individuals;
- Unlimited access to live and interactive webinars offered by the Canadian Centre for Diversity and Inclusion (CCDI).

The Museum of Dufferin is owned and operated by the County of Dufferin. As an organization, we have made a commitment to diversity, equity, inclusion and belonging and are at the beginning of this journey. We recognize the value of diverse perspectives and lived experiences, and the importance of creating an environment that embraces and supports these. We are committed to creating and fostering a workplace where all employees, regardless of race, colour, ancestry, creed (religion), place of origin, ethnic origin, citizenship, sex (including pregnancy), gender identity and expression, sexual orientation, age, marital status, family status, and disability feel a sense of dignity and belonging. As such, we seek to attract, develop, and retain highly talented employees with a variety of identities and backgrounds, in order to better reflect the growing diversity of our region.

All applicants are thanked for their interest. Only those selected for an interview will receive a response. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection and will not be used for any other reason. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.
 

Application information

Interested applicants are invited to submit a resume and cover letter before the closing date and time to: hr@dufferincounty.ca
Application Webpage (URL): https://www.dufferincounty.ca/careers/job-id-c50-21-2-x-temporary-full-time-archives-interns-bipoc-narratives-24-weeks

Application Deadline: August 27, 2021

Records Coordinator
Government of Northwest Territories

Location: Yellowknife
Compensation: $84,845 - $101,361

The GNWT's 5,000 public servants deliver programs and services to more than 44,000 Northwest Territories (NWT) residents through rewarding careers in one of our 11 Departments and 13 Agencies. The most common language spoken in the NWT is English, but the NWT has 11 official languages including French, English, Chipewyan, Cree, Gwich'in, Inuinnaqtun, Inuktitut, Inuvialuktun, North Slavey, South Slavey, and Tłįchǫ.

Our employees live and work throughout the NWT in 33 communities ranging in size from less than 50 people in the NWT's smallest community of Kakisa to more than 20,000 in the capital city of Yellowknife.

The North is a special blend of innovation and tradition. In many communities across the NWT, northerners still trap, hunt, fish and craft to generate an income. Living and working in many of our communities provide unique opportunities to learn about traditional living and on the land survival from Indigenous elders.  Our communities are small, but filled with a wealth of tradition, diversity, and warm welcoming community members open to sharing their cultures and experiences. In contrast, the economic development opportunities combined with continued care for our land and an evolving understanding of changing climates, provide a unique platform for innovative and skilled development, unparalleled in many other regions.

Description and Duties   

The Records Coordinator is a pivotal position that provides expertise in the development and promotion of records management policies, guidelines and procedures across the department. The incumbent is accountable for ensuring that an effective departmental records management system is maintained. The incumbent is required to consult with and have clear and frequent communication with all departmental staff that may have conflicting priorities. As a result, the incumbent must manage multiple projects and reprioritize activities on a regular basis as required.

The Records Coordinator is responsible for overseeing the classification and utilization of a centralized electronic records management information system with the departments; assisting departments in responding to formal requests made under the Access to Information and Protection of Privacy Act (ATIPP) as well as legal proceedings; and provides education and training for Headquarters and Regional Office staff in accessing information through records management services.

The incumbent will require knowledge of records management systems, theories and practices; electronic information systems; and principles and techniques of retention and disposition scheduling. They will possess the ability to communicate effectively in writing and verbally to a variety of audiences with varying levels of background, knowledge and education; analyze issues and interpret legislation to suggest appropriate means of action; and synthesize large amounts of complex information. A sound understanding of the objectives and obligations set out under the Access to Information and Protection Act and pursuant policy instruments; human relations and ability to seek and gather information in stressful conditions; and of all aspects of the operations of the Department is necessary to perform this position.

Qualifications    

Completion of a post-secondary degree in Information Management or related field (Archival Science, Library and Information Science), plus two (2) years of directly related experience.

Application information

Apply online: https://hcm.fin.gov.nt.ca/psc/hcmprdgt/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&FOCUS=Applicant&SiteId=1&PostingSeq=1&JobOpeningId=20662&

Application Deadline:  August 4, 2021

 

Conseillère ou Conseiller en gestion des ressources documentaires
Université de l'Ontario français

Location: Toronto
Groupe salarial: 67 500$ à 82 500 $ selon l'expérience

À propos de l'Université de l'Ontario français

Innovante par sa signature pédagogique et ses programmes, l'Université de l'Ontario français (UOF) est une organisation agile, décloisonnée et orientée vers la réussite collective. L'audace, le pluralisme, l'engagement et la capacitation guident l'institution dans toutes ses activités. L'UOF offre un environnement de travail stimulant ouvert sur le monde et offre des chances égales pour toutes et tous. Nous recherchons un personnel authentique et compétent qui désire s'unir afin de contribuer à la mise en place et la pérennité d'une université innovante reconnue pour son expérience d'apprentissage et de travail d'exception.

Mandat

Relevant du secrétaire général de l'UOF, la personne en poste sera responsable de coordonner, de mener et de promouvoir les opérations nécessaires à une bonne gestion des ressources documentaires au sein de l'Université.  

L'UOF reconnaît comme « ressource documentaire » tout document ou toute donnée, peu importe le format, qu'elle détient en sa possession ou sous son contrôle et qui constitue un actif contribuant à atteindre les objectifs de l'Université.  

La personne en poste travaillera en collaboration avec les différentes directions de l'Université à veiller à l'utilisation efficace des ressources documentaires dans les opérations quotidiennes des membres du personnel.

En particulier, la personne en poste travaillera en concertation avec la direction de stratégies numériques de l'Université pour gérer l'organisation et l'architecture des dépôts autorisés, les accès, la sécurité et la conservation des ressources documentaires.

Responsabilités

• Analyser les lois, politiques et normes relatives à la gestion des ressources documentaires ;
• Assurer un leadership en matière de la gestion des ressources documentaires;
• Faire la mise en œuvre et maintenir le système de classification des ressources documentaires basé sur les fonctions effectuées par le personnel de l'UOF;
• Concevoir et mettre en œuvre une stratégie de migration et d'organisation des ressources documentaires dans le système de classification sur SharePoint ;
• Gérer un projet pilote pour tester la migration et l'organisation des ressources documentaires d'un secteur de l'UOF sur SharePoint ;
• Maintenir et appliquer un calendrier de conservation et de destruction des ressources documentaires qui respecte les exigences juridiques, réglementaires, fiscales et opérationnelles de l'Université;
• Élaborer et maintenir un curriculum de formation en gestion des ressources documentaires et l'offrir aux membres du personnel de façon périodique (à l'embauche et annuellement) ;
• Fournir des conseils aux membres du personnel sur tous les aspects de la gestion des ressources documentaires ;
• Proposer des améliorations au système de classification et aux pratiques de gestion des ressources documentaires ;
• Identifier les risques pour l'UOF dans la gestion des ressources documentaires;
• Rédiger un rapport annuel sur le rendement du programme de gestion des ressources documentaires;
• Assister le secrétaire général à traiter les demandes d'accès à l'information et à enquêter les plaintes relatives à la vie privée en vertu de la Loi sur l'accès à l'information et la protection de la vie privée de l'Ontario;
• Développer un inventaire quantitatif des ressources documentaires, des dépôts de stockage autorisés, ainsi qu'un répertoire des banques de renseignements personnels ; et
• Compléter toute autre tâche requise par le secrétaire général

Profil recherché

Expériences

• Détenir une maîtrise en sciences de l'information ou l'équivalent (par exemple, un diplôme d'études postsecondaires en gestion de l'information);
• Au moins deux (2) années d'expérience pratique et pertinente en gestion de l'information ou gestion des ressources documentaires avec un système de classification basé sur les fonctions et avec un calendrier de conservation et de destruction des ressources documentaires;
• Expérience significative avec les produits Microsoft (Office 365, SharePoint et Teams);
• Expérience avec des systèmes de gestion de base de données;
• Expérience dans la gestion de projets numériques;
• Expérience dans le traitement des demandes d'accès à l'information ou dans la protection des renseignements personnels est un atout ; et
• Expérience de travail dans un milieu postsecondaire est un atout.

Compétences

• Excellentes capacités d'analyse, de synthèse, d'organisation et de rédaction;
• Professionnalisme irréprochable, discrétion et éthique professionnelle;
• Excellentes aptitudes en relations interpersonnelles et en communication;
• Niveau de compétence avancé en français et en anglais (oral et écrit);
• Forte capacité de travailler efficacement sous pression et d'organiser sa charge de travail en fonction d'échéanciers stricts et de multiples priorités;
• Agilité, créativité et capacité d'innovation; et
• Forte capacité dans la résolution de problèmes techniques.
 
Toute personne intéressée est invitée à faire parvenir par courriel, une lettre de présentation, indiquant le numéro de concours : 03-ADM-21, et son curriculum vitae en français au plus tard le 25 juillet 2021 avant 16 h au courriel suivant : ressources_humaines@uontario.ca

Les demandes reçues après la date et l'heure de fermeture du concours ne seront pas considérées.
Application Webpage (URL): https://uontario.ca/uof/carrieres/offres-demplois

Application Deadline:  au plus tard le 25 juillet 2021 avant 16 h

86589542_03-adm-21_conseiller_en_gestion_documentaire.pdf

Executive Director
South Peace Regional Archives

Location: Grande Prairie
Compensation: $45,000 - $60,000

The South Peace Regional Archives is a non-profit organization dedicated to gathering, preserving, and sharing the historical records within the region, both now and in the future. These records reflect the personal, cultural, social, economic, and political life of the South Peace River Country of Alberta and are in all formats and media, including textual records, maps, plans, drawings, photographs, film and sound recordings. We add value to people's lives by increasing their understanding and appreciation of the past.

Description and Duties   

The Executive Director reports to the Board of Directors of the South Peace Regional Archives Society, and works with Archives staff and volunteers to help the organization achieve its purpose and financial objectives. The position acts as a "face of the Archives" while also managing the day-to-day operations of the organization.

Duties and Responsibilities

The position requires a wide range of duties including, but not limited to:

•    Report to the South Peace Regional Archives Society Board and its committees, assisting with the development of their strategic plan, and ensuring its successful implementation
•    Work with municipal funding partners, granting agencies, and other stakeholders to ensure that their objects in supporting the archives are met
•    Act as the "face of the archives," representing the organization in all external communications
•    Manage a work environment that attracts, retains, and motivates a diverse team of 3-5 staff and 10-20 volunteers to meet the Archives' objectives
•    Oversee all financial administration and annual operating budget, including completing applications for operational municipal funding and project-based grants

Qualifications: Knowledge, Skills and Abilities

An ideal candidate for this position would clearly demonstrate:

•    Post secondary education in a related field such as Archival Studies, Library Science, History or other relevant discipline. Additional education in business administration would be an asset
•    Strong administrative skills including budgeting, bookkeeping, office systems, and contracts; for example, Microsoft Office Suite (including Word, Excel, Publisher, Power Point and Access)
•    Experience in the financial and administrative management of a heritage or non-profit organization is a strong asset, but not required.
•    Proven ability to build and maintain working relationships with community partners, heritage organizations, government agencies, and other stakeholders.
•    Excellent communication and marketing skills, with experience in public speaking, grant writing and reporting, social media, and/or professional networking
•    Supervisory and interpersonal skills to motivate staff, volunteers, and members of the public.
•    Good conflict resolution and negotiation skills.
•    Awareness of the history of Canada, Alberta and the Peace Country, and the political climate and social context in which historical records were created.
•    A working knowledge of the major developments, trends, and challenges of the heritage sector.
•    A strong aptitude for independent decision making and acting with initiative.

In addition to these qualifications, the successful candidate must:

•    Have a valid driver's license and access to a vehicle
•    Be willing and able work some flex time, including evenings and weekends, as required.
•    Be willing and able travel for events, meetings, and training.
•    Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis
•    Be legally eligible to work in Canada.

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.
 
Application information

Interested candidates must apply (resume and cover letter) no later than 13 August 2021 to be considered for the position. SPRA thanks all candidates for their interest but only those selected for an interview will be contacted. The anticipated start date for this position is 30 August 2021.
Application Webpage (URL):  www.SouthPeaceArchives.org/Careers

Application Deadline: 13 August 2021

86589542_job_posting_executive_director_south_peace_regional_archives_2021.docx

Reference Assistants (Young Canada Works)
Archive of the Jesuits in Canada

Location: Montreal, Quebec
Compensation: $15.00/hour (28 hours per week; 16 week project)

The Archive of the Jesuits in Canada (AJC) is the official repository of the records of the Jesuit presence in Canada, and holds extensive historical archival records documenting Jesuit activities in this country. The AJC also holds the personal archival fonds of Canadian Jesuits and the institutional archives of Jesuit-led projects or organizations.

Description and Duties    

The Archive of the Jesuits in Canada (AJC) is seeking students who wish to gain experience in the heritage sector for two (2) positions as Reference Assistant under the Young Canada Works program, Student Summer Jobs.

The Reference Assistant will be dealing with inquiries from different types of researchers and conducting preliminary research on such topics as Jesuit history, history of encounters between missionaries and Indigenous peoples, Canadian and Quebecois Catholic history, and genealogy.

Duties will include:

•    Reception and orientation for researchers;
•    Registration of inquiries;
•    Reference room supervision;
•    Retrieval and shelving of documents;
•    Catalogue searches;
•    Development of research strategies.

Qualifications    

•    Candidates must be eligible for the Young Canada Works program.
•    Candidates will preferably be students presently enrolled in university archival or information studies with some knowledge of archival principles and theory. Students in History, Public History, or Canadian Studies, with a demonstrated interest in archives or collections management, will also be considered.
•    Candidates must be fully aware of care and handling of archival materials: patience, attention to detail and accuracy, as well as clear penmanship, are essential.
•    As the working environment is bilingual, the candidate must ideally be fluent in French and English. The candidate will have excellent reading and good writing and communication skills in at least one of the two languages.
•    An ability to lift 25 lb. boxes is required.

These are 16-week positions. The candidates would be working four days per week, with flexibility concerning start dates, end dates and part-time employment. The candidates will begin in the summer, with the latest end date being December 15th, 2021.

Candidates from the Government of Canada's job equity groups are encouraged to apply.

Application information

Please submit applications through the Young Canada Works website.
For more information about the position, please contact:
Catherine Barnwell, Archivist, The Archive of the Jesuits in Canada
CANArchives@jesuites.org

Application Webpage (URL):  https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=13306

Application Deadline: July 24th 2021, or until the positions have been filled.

86589542_2021-07-13_archives_jesuites_affiche.pdf

Archivist
Banff Centre for Arts and Creativity

Location: Banff, Alberta
Compensation: $53,683 and $59,631 annually

Banff Centre for Arts and Creativity exists for the advancement of creative potential that enriches our world. We bring together artists, leaders, and communities to create, collaborate, share, envision, learn, and be inspired.

As a centre for arts, leadership, and convening, we advance creative development and thought leadership across artistic disciplines, leadership in many fields, mountain culture, and the environment. Founded in 1933, what started as a single course in drama has grown to become a global organization which inspires creative leaders - artists, cultural, business, and community - to conceive powerful ideas and create new work that can be shared with and improve our world. We invite everyone to experience the power of the Canadian Rocky Mountains, and particularly our home on Sacred Buffalo Guardian Mountain - artists, leaders, and thinkers - to envision and to create, and to unleash their creative potential.

Description and Duties: Archives and Records Management

• Maintain a professional knowledge of documents-based records management and archives management
• Implement systems and oversee the inventory, processing and description of Banff Centre institutional records including providing guidance and recommendations to originating departments concerning digital asset management and access and disposal and destruction of records
• Coordinate digital preservation activities to ensure enduring access to digital assets over time including digitizing analog holdings, processing born-digital collections, and managing digitized collections
• Diagnose and implement appropriate conservation and preservation measures for physical and digital records

Safety of Archival Collections and Holdings

• Plan and manage the access to and safety of three on-site archival storage places
• Ensure the protection of institutional assets by putting archival safe guards in place that reflect best practice
• Develop and implement an up-to-date disaster plan for use in both the Archives and Library.  Review and update every two years
  

Rights Management

• Exercise professional judgement to interpret and apply FOIP and copyright legislation to the release, retention, acceptance, and disposal of archival materials and collections
• Respond to copyright information requests from faculty and staff and provide guidance on copyright licenses in the context of a variety of formats including digital copying and public performance rights
• Support the Manager with managing the institution's copyright policy and fair dealing guidelines and suggest and implement best copyright practices
  

Relationship Building

• Maintain positive and cooperative relationships with all departments to ensure that Banff Centre records are maintained with integrity
• Where appropriate, serve on internal committees and working groups, and represent the Banff Centre Archives through active participation in local, provincial, and national professional organizations
• Liaise with provincial and national organizations concerned with records and archival matters
•  Establish and sustain positive relationships with external archival donors and alumni to encourage donations of collections with enduring institutional and research value to Banff Centre Library and Archives
  

Research

• Facilitate and provide reference and research support and access to archival collections for internal and external clients
  

Leadership

• Direct the work of the Archives Assistant II and any part-time, contract, or temporary archive staff
• Mentor practicum participants, ensuring that the objectives of their learning agreements are met over the duration of their term
  

Fundraising

• In consultation with the Manager, Library & Archives pursue funding by identifying and submitting grant proposals for archives projects
  

Budget

• Assist the Manager to develop an annual budget.  Assist in monitoring and provide input on maintaining the department annual budget to best meet the Department's objectives
  

Advocacy

• Be an advocate for the Archives and the Banff Centre and seek out opportunities to acquire appropriate archival materials or work with other similar archival institutions
  Plan, select materials, and coordinate displays and presentations highlighting archival materials and Banff Centre history
  Coordinate outreach initiatives to educate Banff Centre staff on the purpose and functions of the archives
  In consultation with the Manager, develop a long-term strategy for the Archives which complements and meets Banff Centre's strategic plan
  

Qualifications    

• Master's degree from an accredited program in archival, library, or information studies
• 5 years' of relevant archives work experience within a larger institution or post-secondary environment
• Experience in a mentorship role with junior staff or interns
• Experience in developing and implementing digitization and digital preservation projects
• Possess knowledge of methodologies, including digital imaging and recording technologies, for creating reproductions of primary source materials
• Working experience with structured data, digital object standards, and metadata formats and standards
• Demonstrable knowledge of archival principles and techniques including: RAD (Rules for Archival Description)
• Familiarity with relevant copyright legislation applicable to archival materials and collections
• Familiarity with Freedom of Information and Protection of Privacy Act (FOIP)
• Keen attention to detail and accuracy
• Good communication skills with the ability to relate to and encourage a wide range of users
• Ability to carry out independent research and to help users access materials
• The ability to work independently and as part of a team
• Competent in administrative procedures and project management skills
• Forward-thinking with an ability to anticipate and respond to changing access and preservation needs in the archives environment
  

Application information
Please apply online.
Application Webpage (URL): https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=BANFFCENTRE&cws=39&rid=4155

Application Deadline: 11:59pm MST July 28, 2021

Assistant Manager, Information Services
 Vancouver Public Library

Location: 350 West Georgia Street, Vancouver BC
Compensation:  $37.97 - $44.83 per hour

The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce which represents the vibrant community we so proudly service. Consider joining our committed team of staff and being part of an innovative, inclusive, and rewarding workplace.

Job Summary:

Reporting to the Information Services Manager, the incumbent is responsible for the Adult Collections portfolio within Information Services and daily operations of Information Services and the Special Collections Department.

The incumbent has a thorough knowledge of the practices and principles of managing public library collections, including: special collections; archival records; digital records; and physical records. They have experience in preservation of local heritage resources. They bring their positive energy to overall patron experience through supervision, organization, and administration of Information Services in the library and the Special Collections Department. The incumbent will manage the Central Library Adult collections to ensure that they are accessible and meet our community's diverse and changing needs.

The incumbent is responsible for leading and implementing the Library's strategic goals and priorities in the unit and the community. They provide leadership to staff in contributing to the success of the Library as a whole and leading the team to patron service excellence. They demonstrate and set expectations for the performance of staff that adhere to the Library's policies and procedures in accordance with the Library's vision, mission and values.

The incumbent is part of the leadership team for Information Services, a department where public service is central to all operations, and works collaboratively within the team to ensure that VPL service priorities are met and delivered in a manner that supports a society that respects diversity and fosters social inclusion. Vancouver Public Library works to create services that diverse communities identify as respectful, inclusive, and accessible.

Assistant Managers in Information Services will, under the direction of the Manager, work together to support each other, create a supportive team atmosphere, and proactively ensure a service delivery model that maximizes staff effort and is responsive to public needs. This includes ensuring that our patron's information, entertainment, and leisure needs are met at the point of need and in non-traditional ways. The Assistant Managers work together on building a stronger presence in the community through innovation, care, and collaboration. They help Information Services staff with creating and collaborating with community partners to produce information packages and services that support patrons' independent use of the library and staff facilitated interactions.

The incumbent will work closely with Technical Services and other functional areas such as Circulation, Programming and Learning, and Digital Services to ensure our collection and resources are relevant and responsive to our patrons needs. The incumbent also works closely with Digital Services in preserving local digital heritage and Programming and Learning to ensure that it is showcased. The incumbent works with strategic partners such as Library and Archives Canada on programming and other heritage initiatives.

Education/Qualifications:

•    Combined Master's Degree in Library and Information Science and Archival Studies from an ALA accredited library school.

•    Completion of supervisory courses.  

Experience:

•    Demonstrated supervisory and/or leadership experience. Experience working with archival and special collections materials. Experience in the provision of library services including information services, working with the community, and collection management.


Knowledge, Skills & Abilities:

•    Experience in project management and the ability to organize, prioritize work and manage time.
•    Strong interpersonal skills evidenced by the ability to work cooperatively and maintain effective working relationships with colleagues, direct reports, stakeholders across the organization and external partners.
•    Possess a positive attitude and the ability to be flexible and future-oriented in a dynamic team environment.
•    Ability to lead, coach and develop a staff team; excellent team-building and leadership skills.
•    Thorough knowledge of current trends and industry best practices in areas of responsibility.
•    Thorough understanding of archival preservation standards and treatment of historical items.
•    Thorough understanding of library services, collections, technologies and resources.
•    Thorough understanding of the organization, its structure and roles, and strategic priorities.
•    Strong commitment to serving clients; open, pragmatic and responsive to clients and community.
•    Innovative and flexible in a rapidly changing library environment with the ability to assist staff to participate in and be open to change.
•    Excellent oral and written communication skills as well as analytical and problem solving skills.
•    Ability to actively promote the service area to the community and agencies and work with the community to identify and meet community needs and expectations.

To Apply  Visit: https://jobs.vancouver.ca/job/Vancouver-Assistant-Manager%2C-Information-Services-%28Central-Adult-Collections%29-Brit-V6A-4K6/764512900/
Application Webpage (URL):  https://jobs.vancouver.ca/job/Vancouver-Assistant-Manager%2C-Information-Services-%28Central-Adult-Collections%29-Brit-V6A-4K6/764512900/

Application Deadline:   July 19, 2021 at 11:59pm

Audio Visual Archivist - Contract position,

Ontario Jewish Archives, Blankenstein Family Heritage Centre

Location:    Toronto
Compensation:   $25/hr

The Ontario Jewish Archives, Blankenstein Family Heritage Centre seeks a motivated audiovisual archivist for a 20-month contract beginning July 2021. The successful applicant will be responsible for inspecting, appraising, preparing, reviewing and describing the OJA's 1/4" open-reel audio holdings numbering approximately 425 tapes. These recordings date from the 1950s-1970s and document individual interviews, institutional activities, and communal events.

Work will be performed both remotely and on-site and will take into account all current COVID-19 safety restrictions/considerations.

Description and Duties    

Working alongside the OJA team, the Audiovisual Archivist will be responsible for:

•    Reviewing and compiling existing documentation
•    Inspecting and stabilizing reels for review and previewing unknown/unconfirmed content
•    Appraising and selecting final reels for digitization
•    Preparing reels for digitization by vendor, performing quality control checks and reviewing content
•    Completing and updating RAD compliant descriptions to the file and item-level
•    Ingesting digitized files into OJA's digital repository, Preservica
•    Rehousing open reels

Other responsibilities (Archival, Administrative and Outreach)

•    Supports the OJA archivists with various administrative tasks related to the project as needed
•    Assists with promotion of the project and digitized assets

Qualifications   

•    Master of Information with a focus on Archives and Records Management or equivalent
•    Experience working in an archival institution and processing collections
•    Exposure to audiovisual materials, specifically open-reel audiotape


Job Knowledge Base Requirements

•    Sufficient understanding of archival principles and theory required to carry out the description of archival records according to recognized standards by the Canadian archival community
•    Knowledge of conservation/preservation, handling, manipulation methods and practices for audiovisual materials
•    Knowledge of the history of the Jewish community in Canada, and in particular, the Ontario Jewish community an asset

Required Skills

•    Excellent communication skills-verbal, written, and oral
•    Good technical understanding
•    Ability to think strategically and execute tactically
•    Excellent organizational skills
•    Strong interpersonal skills
•    Computer Skills: Word, Excel, and InMagic.

Language Requirements: English is imperative. Hebrew and Yiddish are considered an asset

Classification: Contract position (approx. 20 months). Full-time (34 hours/week) @ $25/hour. New graduates are encouraged to apply.

** Our workplace is located near Bathurst & Sheppard, however, due to COVID-19 constraints all employees are working remotely (on a temporary basis).
 

How to Apply    

Qualified applicants are invited to submit a cover letter and resume quoting REF# AVA-OJA-542 no later than Friday, July 2 to: recruitment@ujafed.org

Only those applicants invited for interview will be contacted. UJA Federation is an equal opportunity employer. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

UJA Federation is committed to providing an accessible employment environment. We are committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and aim to ensure that dignity, integration, and equality of opportunity are embedded in all aspects of our corporate culture. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.

Application Webpage (URL):  https://jewishtoronto.com/career-centre/audio-visual-archivist

Application Deadline:    Friday, July 2, 2021