Archivist

City of Coquitlam

Location: Coquitlam, British Columbia
Compensation:  $38.73-$45.73

One of BC's Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community.  As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.  We envision a bright future in Coquitlam that we hope includes you!

Description and Duties    

We are seeking an innovative, enthusiastic, and service-oriented Archivist to lead the City's corporate and public archives program. Reporting to the Information, Privacy and Administrative Services Manager, this is a specialized position that involves professional archival of considerable complexity work requiring independence and self-motivation as well as an ability to balance numerous competing priorities.  The ideal candidate will have a demonstrated passion for archives and possess excellent oral and written communication skills, organizational abilities, and analysis and research skills.

Strong leadership and team building skills are essential as in this role you will oversee the work of two Archives and Records Officers. As the Archivist, you will be responsible for maintaining and updating existing operational policies and procedures and drafting any additional policies required to comply with applicable legislation and standards.  Additionally, you will be expected to build strong relationships with key internal and external stakeholders, such as elected officials, City staff, and community organizations.

The Archivist is also responsible for promoting awareness of our program through speaking engagements, workshops, social media, and public events and is responsible for a vibrant online exhibit program and developing in-person exhibits on site and in partnership with local organizations. This is a great opportunity for a detail oriented individual interested in taking on responsibility for all aspects of the City's Archives Program including appraising, acquiring, accessioning, arranging, describing, preserving, providing access to public and private records, developing acquisition strategies, arranging transfer of city records, and soliciting and negotiating the acquisition of new holdings from the community.  

Qualifications    

A Masters Degree in Archival or Information Studies or an equivalent combination of training and experience is required.  An equivalent combination of education and experience may be considered, and public sector experience in this field is an asset.  Additional requirements are as follows:

•    Considerable knowledge of the principles, techniques and procedures applied in archival and records management work;
•    Comprehensive knowledge of the Rules for Archival Description (RAD);
•    Experience with archival description software, preferably Access to Memory (AtoM);
•    Experience with digital preservation theory, practice, and software (preferably Archivematica and BitCurator);
•    Sound knowledge of legislation and regulatory standards as they relate to archives and records management including The Freedom of Information and Protection of Privacy Act and Copyright Act;
•    Ability to develop, implement, and maintain policies and procedures related to the work;
•    Ability to assess the significance and suitability of items for the collection and to negotiate and arrange acquisition of same;
•    Ability to prepare a variety of materials related to the work, such as workshops, exhibits, research guides, reports, correspondence, budget estimates, and grant requests;
•    Ability to communicate effectively orally and in writing, and promote interest in the municipal archives;
•    Ability to establish and maintain effective working relationships with internal and external contacts, and provide information and assistance to the same;
•    Ability to provide work direction to others.


The following qualifications are also preferred:

•    Some knowledge of records management principles, practices and techniques;
•    Some knowledge of the existing archival collections at the City of Coquitlam Archives
•    Some knowledge of the history, growth and development of Canada and British Columbia, particularly in relation to Coquitlam and the surrounding area;
•    Considerable understanding of the nature of both municipal government and organizational records;
•    Knowledge of conservation and preservation considerations for records in all media including analog and digital;
•    Familiarity with the Local Government Management Association's (LGMA) Records Manual, and the OpenText e-DOCS software suite
•    Ability to lift up to 30 lbs. and have the manual dexterity to easily handle boxes of records and other related materials;
•    A valid BC Driver's License and a personal vehicle are required.

Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!

The City offers compensation of $38.73-$45.73 per hour (2020 rates) plus a comprehensive benefits package and an earned day off program.  Applicants under consideration may be required to undergo a police security clearance evaluation.
 
Application information

Please apply online at www.coquitlam.ca/careers by 11:55 pm on August 15th, 2021.

The City of Coquitlam is an Equal Opportunity Employer.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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