Junior Analyst
OMERS

Location: Toronto, ON
Compensation:  $50,000+

The Ontario Municipal Employees Retirement System is a Canadian pension fund created by Ontario provincial statute in 1962 to manage the retirement benefits of all local government employees in the Canadian province of Ontario. It has become one of the largest institutional investors in Canada. As of December 31, 2020, OMERS had C$105 billion in net assets. OMERS serves 1,000 participating employers and more than half a million active, deferred and retired employees. OMERS members are employed by municipalities, school boards, transit systems, electrical utilities, emergency services and children's aid societies.

Description and Duties: OMERS Junior Legal Analyst

We are looking for a highly motivated Junior Legal Analyst to join our Corporate Legal team in Toronto.

Role Function/Tasks:

•    Support Annual External Audit Processes
•    Assist with the collection and maintenance of deal rooms for transactions
•    Support the management of iManage/Document Management System, including assisting in:

• the annual retention and disposition program
• maintenance of the naming convention
• legacy document transition
• litigation record holds
• service support
  

•    Support the content creation and resource refresh for knowledge hubs on SharePoint
•    Support ebilling/Legal Tracker functions

• Support investment legal groups with matter creation and invoice approval
• Assist in the annual accrual process
• Assist in the quarterly matter review process
  

•    Assist in the development and maintenance of reference resources for iManage and Legal Tracker
•    Support the Vendor Governance Program
•    Assist in process documentation
•    Assist in project and process implementation initiatives
•    Support Legal Operations regular functions
•    Assist on special projects

Qualifications    

Program/Education Backgrounds of Interest:

•    Records and Information Management Certificate/Diploma
•    Master of Information
•    Knowledge Management Specialist
•    Business Analytics Specialist
•    Operations Management Experience

To succeed in this role, you have:

•    Strong oral and written communication skills and interpersonal skills
•    Ability to work with and coordinate with multiple stakeholders
•    Ability to draw insights, analyze metrics, and convey ideas clearly and concisely
•    Self-starter who works both independently and with a team, while fostering a collegial and creative team culture

Application information

Apply through Workday on our external job posting site
Application Webpage (URL): https://omers.wd3.myworkdayjobs.com/OMERS_External/job/Head-Office-Toronto/Junior-Legal-Analyst_JR-1259

Application Deadline: September 24th at 5:00pm
 

Archives Specialist
USask, University Archives and Special Collections

Location: Saskatoon, SK
Compensation: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.

University Archives and Special Collections (UASC) constitutes the official memory of the University and represents the accumulated experience of this community that has greatly contributed to the history and development of Saskatchewan. UASC also has extensive collections of rare and historical books and Canadiana material.

Description and Duties    

Primary Purpose: To provide high level public services within the University Archives and Special Collections (UASC) division of the University Library; and to provide leadership and expertise for a wide range of activities supporting the accessibility, discovery and promotion of UASC archival collections.

Nature of Work: Reporting to the Operations Manager, University Archives & Special Collections (UASC) and working closely with UASC employees, your work would involve both technical services and public services, with a primary focus on archival collections. The work is highly detailed, with rigorous intellectual demands, and considerable judgment and decision making required. There is frequent interaction with undergraduate and graduate students, faculty and/or other experienced visiting researchers as well as supervisors, peers, and other employees. Your ability to work effectively in an evolving and innovative environment and balance competing deadlines, priorities and tasks is essential. The need to be flexible to meet expectations is required. You would be required to work independently to solve problems in collaboration with the Operations Manager and faculty.  You would assist UASC support staff with the resolution of more complex issues and archival reference questions, and provide technical leadership and mentoring for archival processing, reference, and related functions.  Due to the COVID-19 pandemic, this position may involve both on-site and remote work.

Typical Duties or Accountabilities:

• Undertakes archival processing: arranges and describes a wide range of archival material based on division guidelines and national standards; provides staff mentoring, training, and content review
• Provides in-depth (Tier 1 and 2) information/research services to USask faculty, students and staff, and external patrons/researchers; first point of contact for staff assistance and referrals relating to archival collections
• Triage access and privacy reviews, including vetting for restrictions during processing
• Oversees archival accessioning workflow
• Supports the acquisition of archival collections, including contact with university and external donors
• Assists with ongoing monitoring of archival storage facilities
• Functional lead for IT platforms used to manage and access archival collections, e.g. ArchivesSpace, AtoM
• Lead or co-lead for UASC's outreach activities including the website, social media, Archives Week, articles in university publications, and digital projects; leadership may include both project management and content development.
• Collaborates in the delivery of group orientation and instruction
• Undertakes selected conservation work
• Supports UASC's physical exhibition program
• Is a member, lead, or resource for library and university committees, task forces, and working groups as required
• Other duties as assigned

Qualifications    

Education: An undergraduate degree is required. Specialized education in archival studies and/or allied research-based disciplines is considered an asset. A combination of education and experience may be considered.

Experience:

Relevant employment experience in archives (minimum five years).
Experience (two years minimum) with both archival in-depth reference service and archival accessioning, arrangement and description
Experience with archival description and metadata standards (e.g. Rules for Archival Description, Dublin Core, Encoded Archival Description)
Experience with the application of access and privacy guidelines/legislation to archival collections
Experience with IT platforms used to manage and access archival collections (eg. AtoM, ArchivesSpace)

Skills:

• In-depth knowledge of archival practices and standards
• Demonstrated ability to analyze collections, apply appropriate organization schemes, write descriptive summaries, and create archival finding aids
• Demonstrates the competencies required for reference work
• Knowledge of Western Canadian and prairie history is an asset.
• Demonstrated knowledge of requirements relating to confidentiality, privacy and copyright as applied to collections being processed and researcher inquiries
• Demonstrated ability to use and learn a variety of software and online tools
• Strong interpersonal skills and effective written and verbal communication skills
• Reliable, dependable, and self-motivated
• Ability to demonstrate diplomacy and discretion
• Demonstrated ability to use judgment and apply effective investigative, analytical and problem-solving skills
• Demonstrated ability to organize work, set priorities, meet deadlines, work independently, use initiative, and effectively handle disruptions
• Excellent attention to detail
• Demonstrated ability to collaborate effectively with others in a team environment
• Demonstrated flexibility to adapt to change, and ability to support others in the change process.
• Possesses a tactful, responsive, pleasant and effective manner in all personal interactions
• Possesses the physical ability to perform moderately heavy lifting (approximately 11 kg)

Additional Information: Department: Library
Status: Permanent
Employment Group: ASPA
Shift: Monday-Friday, 8:00-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Number of Openings: 1

The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.
 
Application information

Please apply online.  Tips on applying online can be found at https://careers.usask.ca/tips-for-applying.php#OnlineApplicationInstructions
https://usask.csod.com/ux/ats/careersite/14/requisition/7357/application?c=usask&jobboardid=0#1

Application Deadline: September 30, 2021

Head of Archives

Royal British Columbia Museum

Location: Victoria, BC

Compensation: $92,700.24  - $123,200.20  per annum

The Royal BC Museum, situated on the traditional territories of the Lekwungen (Songhees and Xwsepsum Nations), is one of Canada’s great cultural treasures. Our collections, research and presentations enable us to
tell the stories of BC in ways that enlighten, stimulate and inspire. 

By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understandings of BC, and provides for a dynamic forum for discussion and a place for reflection.  

We care for over 7 million objects and specimens, 28 kilometres of government and private records,  substantial photographic, audio and video collections documenting the stories of the province; artworks; and an extensive library of publications. Through research and learning, we strive to broaden understanding about our province and inspire curiosity and wonder. We are passionate about sharing British Columbia’s story with the millions of visitors who walk through our doors, interact with the collections, participate in research and explore our websites each year. 

The Royal British Columbia Museum and Archives is one of Canada’s great cultural treasures. Our collections, research and public programs enable us to tell the stories of BC in ways that enlighten, stimulate and inspire.    

The BC Archives is the provincial archives; preserving and making accessible government and private records including historical photographs, documents, sound recordings, films, maps and publications. The stories these records tell chronicle the experiences of individuals, businesses, families, communities and governments that shape the province.  

The Royal BC Museum is committed to on-going and true community collaboration, building on our existing partnerships and developing new relationships to help communities preserve their own stories, facilitate community dialogue, and bring forth voices often silenced in historical accounts. 

We are working to meet crucial goals outlined in BC’s Declaration on the Rights of Indigenous Peoples Act (DRIPA), the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and the Truth and Reconciliation Commission of Canada (TRC) Calls to Action.   

The Head of Archives ensures exceptional stewardship of the archive’s collections through strong personal advocacy and the effective management of both teams and projects. The Head is responsible for maintaining and improving the physical state of collections through the development and implementation of preventive care strategies, forward-looking policies and robust procedures, while enabling various modes of collections access and use.

The Head of Archives oversees the preparations for a collection move to a new Collection and Research Building, scheduled for 2024.   With a deep understanding of archival management and process, a reputation for strategic thinking, and experience in senior management, the Head is able to devise and implement strategic change that supports the vision and mission of the archives and coordinate the varied operations of a dynamic and diverse department. 

If you are a strong leader, excited about moving into a new purpose-built collection building, you live and breathe partnerships and are passionate about caring for and making accessible British Columbia’s collections then
we want to meet you. 

The ideal candidate has a Master’s degree in Archival Studies or Library & Information Science with a specialty in archives or an equivalent combination of training and experience. This is supplemented with a strong understanding of current and potential future trends for archives and how to incorporate them into planning and action.  

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).   

The BC Archives is responsible for ensuring the historical records of the province are preserved, managed and made accessible.  The department achieves this through an outstanding team of archivists, collection managers, conservators, access technicians and preservation staff, each of whom works collaboratively with colleagues, the public, academic institutions, ministries, volunteers, community partners, Indigenous communities, Friends of the BC Archives and other stakeholders.

The BC Archives houses the government records of the province in addition to private records of historical significance and is the largest archives repository in Western Canada with holdings that include 28 KM of textual records, over five-million photographs, 100,000 maps and architectural drawings, 15,000 drawings, paintings and prints and the largest collection of audio-visual material in Canada.  

The department is responsible for managing both physical and digital access to collections via a reference room and a digital public collection search.   Under the direction of the Vice President, Collections and Research, and in accordance with the Royal BC Museum’s corporate planning framework (principally the mission, vision, Strategic Roadmap and Collections and Research Strategy), the Head of Archives inspires, promotes, develops, and manages a department that:

• Provides exceptional stewardship of, and access to, the province’s archival collections
• Contributes to audience-focused public programs, exhibitions and websites
• Collaborates effectively with colleagues, partners and stakeholders to deepen knowledge and widen understandings of British Columbia
• Prepares the archives collection to move to the new Collection and Research Building in 2024
• Works with Indigenous communities, residential school survivors, their families and other partners to provide access to residential school records 

Please refer to the full job description and selection criteria to ensure your application  addresses the  areas  we  will  be  looking  at  when  assessing suitability for this opportunity.  

An eligibility list may be established for similar permanent and temporary positions over the next 12 months.  Preference will be given to applicants who identify as BIPOC and or persons with disabilities.  

Please submit your application in pdf format by 11:59 pm (PST)
September 14 th, 2021 quoting competition RB2021:22 via email to:  humanresources@royalbcmuseum.bc.ca  

head_archives.pdf

Archivist  (Young Canada Works)
H.R. MacMillan Space Centre

Location:  Vancouver, BC
Compensation:  $24.79/hr + 8% in lieu of vacation & statutory holiday pay, 35 hours/week, this is a temporary full-time, grant-funded position for an 18-week term

Period of Employment: 2021 October 11 - 2022 February 11

The H.R. MacMillan Space Centre is a non-profit community resource that brings the wonders of space to Earth, while providing a personal sense of ongoing discovery. Through innovative programming, exhibits and activities, our goal is to inspire sustained interest in the fields of Earth science, space science and astronomy.

Description and Duties: Nature of Position

The H.R. MacMillan Space Centre is seeking a dynamic recent graduate from a recognized archives program to:

• assist in establishing our image archives. The Space Centre has a vast collection of approximately 80,000 images
• taken from historic sites around the world. We are in the process of assessing our collection and establishing a
• contemporary archives to protect the images and make them more available.

Major Duties and Responsibilities

Working with staff this position involves establishing a collections management system and ensuring documentation:

• outlines best practices for digitizing, cataloguing and storing our images and other materials, and to make
• recommendations for future work to attain contemporary archival standards.

Qualifications

Recent archival studies graduate with a training in managing audio visual materials, database design, and digital image collections

• Experience in digitizing materials
• Knowledge of RAD
• Good communication skills - written and verbal
• Good computer and research skills
• Good organizational skills
• Good problem solving and multi-tasking abilities
• Attention to detail
• Ability to work independently and as part of a team
• Flexible and able to work in different work environments
• Legible hand writing / printing
• Ability to lift 50 pounds
  

This is a grant-funded student employment position.

Candidates must:

• be a Canadian citizen, a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
• be legally entitled to work in Canada;
• be between 16 and 30 years of age at the start of employment;
• commit to the full duration of the work assignment;
• not have another full-time job (over 30 hours a week) while employed with the program;
• be an unemployed or underemployed college or university graduate, (not employed full-time);
• be a recent graduate from a college or university within the last 24 months at the start of employment;
• not be receiving Employment Insurance (EI) benefits while employed with the program; and
  - not have previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.
  

This is a temporary full-time, grant-funded position for an 18-week term.

Please apply in writing with a resume and cover letter to the attention of the Director of Human Resources at: careers@spacecentre.ca no later than 9:00 am on Friday, September 3, 2021

Job Poster: 86589542_ycw_archivist_posting_2021.pdf

Manager, Rare Books and Archives
Toronto Public Library

Location: Toronto
Compensation: $95,596.80 - $112,312.20 per annum (2020 Rates, Wage Grade 7)
Status: Permanent Full-Time

Toronto Public Library provides free and equitable access to services which meet the changing needs of Torontonians. The Library preserves and promotes universal access to a broad range of human knowledge, experience, information and ideas in a welcoming and supportive environment.

Description and Duties    (POSTING #: 21-565EXT)

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with over 100 languages represented in the diverse library materials.

The Background:

Toronto Public Library's prestigious Special Collections include the Baldwin Collection of Canadiana; Special Collections in the Visual and Performing Arts; the Chinese Canadian Archive; the Osborne Collection of Early Children's' Books; the Merril Collection of Science Fiction, Speculation and Fantasy; the Arthur Conan Doyle Collection; and the Library's archives. These collections also form the basis for the Library's active and multifaceted digitization program, preservation services, and the exhibition program in the Library's TD Gallery. With physical and virtual exhibitions, strategic partnerships and large-scale digitization, the Special Collections support the Library's vision to create outstanding collections and services supported by a robust suite of programs, collection animation, and community engagement.

The Position:

Reporting to the Manager, Special Collections, the successful candidate will manage the daily operations and lead a team of 30 staff, which include two department heads, professional librarians and support staff in two locations (Toronto Reference Library and Lillian H. Smith Branch). The successful candidate will oversee staff and service points in the department, develop and monitor annual goals, work plans and budgets, develop and deliver innovative programs and other community engagement strategies for the Library's Special Collections, effectively communicate with internal and external stakeholders, and participate in service development and delivery for Special Collections and through leadership in system committees or projects.

Major Responsibilities:

• Manages the daily operations and services of the Special Collections Department, and develops goals and objectives for area of responsibility
• Accountable for the effective management of financial and human resources.
• Plans, implements and evaluates programs and services to ensure that they meet community needs, are cost-effective and support the organization's strategic agenda.
• Plans, implements and evaluates engagement strategies to promote interaction, collaboration and user contributed content.
• Effectively communicates policies, programs and services.
• Builds partnerships and professional relationships within the Toronto Public Library, the City of Toronto, other cultural and heritage agencies and community organizations to deliver service that is proactive, and responsive to community needs.
• Plays a lead role in marketing services, and in supporting and maintaining fund-raising programs and initiatives.  In consultation with other departments and the Foundation, explores new service and partnership opportunities with other libraries, organizations, donors and stakeholders.  

Qualifications    

The Candidate:

The successful candidate will have demonstrated experience in the management, storage and access issues related to special collections and archival materials, as well as familiarity with current digital initiatives and best practices in digitization. Other qualifications include:

• Post graduate university degree in library, archival or information science from an accredited program, or a recognized professional equivalent
• Experience in managing a team of professional and support staff, preferably in a public library or unionized environment
• Demonstrated ability to establish effective working relationships and collaborative work approaches
• Committed to providing efficient, responsive and innovative service to clients
• Demonstrated capacity for problem solving, results orientation and creativity
• Highly developed oral and written communication skills
• Superior facilitation and interpersonal skills
• Knowledge of developments in library and archives fields and relevant legislation
• Proven ability in change leadership
  

Reporting To: Manager, Special Collections

How to Apply  

E-mail your cover letter and resume, quoting the Job Posting # (POSTING #: 21-565EXT) to recruitment@tpl.ca.

We thank all applicants and advise that only those selected for an interview will be contacted.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage (URL): https://www.torontopubliclibrary.ca/about-the-library/library-jobs/

Application Deadline:   August 31, 2021

 

Research Archivist (Intern)
Friends of the Provincial Archives of Alberta

Location: Edmonton, Alberta
Compensation: $27/hour

The Friends of the Provincial Archives of Alberta Society is an equal opportunity employer and welcomes applications from all qualified parties (particularly women, persons with disabilities, and members of visible minority and Indigenous communities), subject to the requirements of the Young Canada Works programme.

Description and Duties    

The Friends of the Provincial Archives of Alberta Society is pleased to offer four (4) Young Canada Works Internships in archives at the Provincial Archives of Alberta. Based in Edmonton, the Research Archivist (Intern) will research records of the Missionary Oblates of Mary Immaculate related to Residential Schools in Alberta, and also help to make these records accessible to the public.

Qualifications    

The ideal candidate would be a recent graduate with a Masters Degree in archival or library studies, the humanities or the social sciences acquired within the past two years. The candidate should also have a reading knowledge of French. Desirable qualifications include an understanding of the work of the Truth and Reconciliation Commission of Canada, and of the history of the residential school system; a good working knowledge of research in archives; and knowledge of the history of Alberta and Western Canada. The enthusiasm to make the most of an excellent practical learning opportunity is also important.

Application information

This position is scheduled to run for 30 weeks, from September 1, 2021 to March 31, 2022 with a stipend of $27/hour (36.25 hours per week). Start and end dates are flexible.

Please note that there are two steps to the application process:

Step 1: Register with the Young Canada Works 2021 Programme at the following address:
https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities


Step 2: Forward a letter of interest and a résumé, by August 27, 2021 to:

Friends of the Provincial Archives of Alberta Society
President
c/o Provincial Archives of Alberta
8555 Roper Road NW
Edmonton, AB, T6E 5W1
Phone: (780) 427-1750
email: FriendsPAAInfo@gmail.com

Application Webpage (URL):  https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Application Deadline: August 27, 2021

Information Analyst
BC Pension Corporation

Location:  Victoria, BC
Compensation:  $79,924.74 to $91,233.32 per annum (salary includes 9.9% temporary market adjustment)

There is more to Pension Corporation than you might think. We are an award-winning organization with meaningful purpose-driven work, where staff have impact and create peace of mind for those we serve. We have cultivated an outstanding community rooted in respect, where employees are inspired to have courage, take action, and be at their best every day.

Our new nine-year strategic plan, Plan 20|30: Our Future is Insight, will guide us from 2021 to 2030. To learn about our aspirations and objectives and how you can be a part of a people-focused organization that is grounded in operational excellence, visit bcpensioncorp.ca  

What we offer:

•    A variety of work options (modified workweek, on-campus work, or a hybrid of work from home/on-campus)
•    Incredible campus with collaboration spaces
•    Ongoing training and professional development opportunities and scholarship programs
•    Comprehensive extended health and dental benefits for you and your family
•    Defined benefit pension program
•    Health & wellness programs - lunchtime seminars, community activities and a comprehensive Employee & Family Assistance Program
•    Opportunities to give back to the community and support not-for-profits
•    Seasonal events and socials
•    A robust awards/recognition program
•    Discounts on BC Transit passes, travel and accommodation, cell phones and plans, and more

Description and Duties    

As an Information Analyst, you will be a part of a high functioning team of information management professionals. You will be engaged in fast paced, challenging and exciting work, including supporting ongoing enterprise information management standards, practices and technology needs consistent with BC Pension Corporation information management strategy.

This role requires a detail-oriented individual to provide information management (IM) analysis including privacy, records management, identity, and access management services. You will play a key role in helping corporation staff apply IM best practices and contribute to multiple project teams.

Qualifications: Must have

•    Master's degree in Library and Information Studies, Computer Science, Information Technology or a related discipline and a minimum of three years of recent, related experience; OR
•    Degree in Computer Science, Information Studies, or a related discipline and five years of recent, related experience; OR
•    An equivalent combination of related education, training and seven years of recent, related experience.
•    Minimum of three years of recent experience providing business and/or information analysis on information management projects.
•    Experience with information management and privacy legislation (FOIPPA).
•    Experience with a content management system, e.g. SharePoint, OpenText, HP Trim, M365

Nice to have - Preference may be given to applicants with one or more of the following:

• Experience with information/data governance.
• Experience developing or administering information management programs.
• Experience implementing information strategies.
• Experience with information or data quality initiatives or metadata or taxonomy management.
• Information related designation.  

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at jobs@pensionsbc.ca.  

How to Apply    

Please apply through the BC Pension Corporations website. Please do not submit a cover letter; it will not be reviewed. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your education, the start and end dates (month and year) of your employment, and any relevant information that relate to the job requirements.

Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements.

Application Webpage (URL): https://bcpensioncorp.prevueaps.ca/jobs/13706.html

Application Deadline:  August 23, 2021 (11:59pm)

86589542_jd_final_information_analyst.pdf

Records and Archive Analyst (Temporary) [LTSA]
Land Title and Survey Authority of British Columbia

Location:  Victoria, British Columbia
Compensation:  $26.78/hour

The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. The LTSA gives high priority to preserving the extensive collection of historic land title and survey records. Land records of various types dating from the earliest days of BC's settlement to the present are in the LTSA's care. The records exist in a range of formats, including historic records in original paper form, microfilm copies, and electronic records. All of the original records held by the LTSA are useful for retracing historic land ownership and researching complex property boundary issues. These historic records are used by LTSA staff, lawyers, notaries and land surveyors to conduct their day-to-day business, and are also of interest to historians, First Nations, genealogists and environmental researchers. Much of the information in the LTSA's historical records are not accessible elsewhere and, therefore, protection of these records are critical.

We offer an innovative, customer-centric culture: The LTSA recognizes the significant value of the historic records in its care and is committed to enabling broader access to these records through a multi-year project to preserve and digitize the original paper versions. Since 2005, we have invested over $17M to ensure these records are available for the benefit of all British Columbians for generations to come.

What you'll do:

• Identify and research records of Indigenous interests using various technologies, e.g. DocuWare, Microfilm Readers, Infolinx.
• Inventory records of Indigenous interest, using various software, e.g. MS Excel, MS Access, Infolinx.
• Consult with internal and external stakeholders to determine records of Indigenous interest, including business and recordkeeping requirements.
• Develop internal and external procedural and process documentation to direct recordkeeping processes and aid with user access to records.
• Develop training materials or instructional resources to direct recordkeeping processes and aid with user access to records.
• Deliver training to staff and stakeholders on recordkeeping process, record access processes, etc.
• Coordinate and collaborate with Indigenous stakeholders to improve direct access to LTSA's historical records through the indigenization of knowledge organization.
• Conduct research into Indigenous Knowledge Organization and develop recommendations/best practice guidance for the LTSA.
• In consultation with Indigenous stakeholders, develop vocabularies, finding aids, research guides and training materials to aid in the search and retrieval of records of interest to Indigenous stakeholders.

We encourage you to apply if you have:

Education and Experience

• Graduate degree in archival studies from a Canadian university (MAS and/or MLIS) preferred OR graduate degree in a relevant field, e.g., anthropology, economics, history, Indigenous studies, or other social sciences.
• Experience working or volunteering with Indigenous organizations and communities

Knowledge, Skills and Abilities

• Various research methods
• Archival and records management theory and best practices
• Data management and inter-relational data systems
• User centered design
• Documenting archives practices and procedures
• Drafting and delivering communications and presentations
• Customer service and communication
• Stakeholder consultation
• Working with a team and developing partnerships
• Write and communicate clearly
• Make informed decisions based upon a reasonable amount of research and data

This is a temporary position until the end of March, 2022. This position is included in the BCGEU bargaining unit.
 
How to Apply

Please submit your resumé and a cover letter outlining how you meet the qualifications to HR@ltsa.ca by Monday, August 23, 2021. In the subject line include PL-2124 - Records and Archive Analyst. In addition, please let us know how you learned about this opportunity.

Applicants must be eligible to work in Canada. We thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
Application Webpage (URL):  https://ltsa.ca/careers/records-and-archive-analyst-temporary/

Application Deadline: Monday, August 23, 2021

Records Manager
Durham College

Location: Oshawa, ON
Compensation:  $85,771 - $107,138

Located in Durham Region, Durham College is the premier post-secondary destination for students looking to succeed in a dynamic and supportive learning environment.

Description and Duties    

Durham College is seeking a Records Manager in the Office of the Vice-President, Administration and Chief Financial Officer.  

Reporting to the VP, Administration and CFO, the Records Manager is responsible for establishing and advancing the framework for a comprehensive records management strategy which will enhance business processes, information sharing, planning and decision making across Durham College. This includes developing, implementing, and promoting a plan, system, and policies/procedures for records retention, storage, disposal while ensuring a consistent, secure, compliant and sustainable approach to protecting records assets in all forms (electronic and non-electronic). The Manager provides expertise, guidance, training and resources to leaders, decision making bodies, and other Durham College information stewards on new strategies for records management. The Manager is responsible for records management solutions that are cost-effective, lead to risk reduction and ensures that records are protected against internal and external threats (e.g. breaches of privacy and confidentiality).

Qualifications    

• The successful candidate will hold a three-year diploma or degree in a related discipline and a certificate in Records and Information Management or a Project Management (PMP) or Certified Records Manager (CRM) designation. 
• They will have 3-5 years of professional records management experience, including current in-depth experience with electronic and non­electronic (manual) record management systems and conversions. Experience working in a College/University or Broader Public Sector setting would be considered an asset.
• The successful candidate will have experience implementing records management solutions that support moving toward a sustainable, paperless environment.
• They will have a broad knowledge and understanding of all aspects of Canadian and Ontario information legislature and of current issues and information policy (e.g. FIPPA, PIPEDA) as well as knowledge of security issues and the processes used in the collection, storage, and retention of records and documents is required. 
• The successful candidate should be self-directed and resourceful with a strong ability to quickly learn new systems and be familiar with technology solutions for records management.
• Excellent communication, analytical and organizational skills are required along with a demonstrated ability to work with confidential information and handle sensitive situations with diplomacy and respect for privacy.

 
To apply for this position in confidence, please submit your cover letter and resume to the online portal.  Applications will be accepted until August 18, 2021. Tracking number is AD21-18.

Application Webpage (URL):  https://durhamcollege.ca/about/employment-opportunities/careers

Application Deadline:  August 18, 2021

Archivist

City of Coquitlam

Location: Coquitlam, British Columbia
Compensation:  $38.73-$45.73

One of BC's Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community.  As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.  We envision a bright future in Coquitlam that we hope includes you!

Description and Duties    

We are seeking an innovative, enthusiastic, and service-oriented Archivist to lead the City's corporate and public archives program. Reporting to the Information, Privacy and Administrative Services Manager, this is a specialized position that involves professional archival of considerable complexity work requiring independence and self-motivation as well as an ability to balance numerous competing priorities.  The ideal candidate will have a demonstrated passion for archives and possess excellent oral and written communication skills, organizational abilities, and analysis and research skills.

Strong leadership and team building skills are essential as in this role you will oversee the work of two Archives and Records Officers. As the Archivist, you will be responsible for maintaining and updating existing operational policies and procedures and drafting any additional policies required to comply with applicable legislation and standards.  Additionally, you will be expected to build strong relationships with key internal and external stakeholders, such as elected officials, City staff, and community organizations.

The Archivist is also responsible for promoting awareness of our program through speaking engagements, workshops, social media, and public events and is responsible for a vibrant online exhibit program and developing in-person exhibits on site and in partnership with local organizations. This is a great opportunity for a detail oriented individual interested in taking on responsibility for all aspects of the City's Archives Program including appraising, acquiring, accessioning, arranging, describing, preserving, providing access to public and private records, developing acquisition strategies, arranging transfer of city records, and soliciting and negotiating the acquisition of new holdings from the community.  

Qualifications    

A Masters Degree in Archival or Information Studies or an equivalent combination of training and experience is required.  An equivalent combination of education and experience may be considered, and public sector experience in this field is an asset.  Additional requirements are as follows:

•    Considerable knowledge of the principles, techniques and procedures applied in archival and records management work;
•    Comprehensive knowledge of the Rules for Archival Description (RAD);
•    Experience with archival description software, preferably Access to Memory (AtoM);
•    Experience with digital preservation theory, practice, and software (preferably Archivematica and BitCurator);
•    Sound knowledge of legislation and regulatory standards as they relate to archives and records management including The Freedom of Information and Protection of Privacy Act and Copyright Act;
•    Ability to develop, implement, and maintain policies and procedures related to the work;
•    Ability to assess the significance and suitability of items for the collection and to negotiate and arrange acquisition of same;
•    Ability to prepare a variety of materials related to the work, such as workshops, exhibits, research guides, reports, correspondence, budget estimates, and grant requests;
•    Ability to communicate effectively orally and in writing, and promote interest in the municipal archives;
•    Ability to establish and maintain effective working relationships with internal and external contacts, and provide information and assistance to the same;
•    Ability to provide work direction to others.


The following qualifications are also preferred:

•    Some knowledge of records management principles, practices and techniques;
•    Some knowledge of the existing archival collections at the City of Coquitlam Archives
•    Some knowledge of the history, growth and development of Canada and British Columbia, particularly in relation to Coquitlam and the surrounding area;
•    Considerable understanding of the nature of both municipal government and organizational records;
•    Knowledge of conservation and preservation considerations for records in all media including analog and digital;
•    Familiarity with the Local Government Management Association's (LGMA) Records Manual, and the OpenText e-DOCS software suite
•    Ability to lift up to 30 lbs. and have the manual dexterity to easily handle boxes of records and other related materials;
•    A valid BC Driver's License and a personal vehicle are required.

Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!

The City offers compensation of $38.73-$45.73 per hour (2020 rates) plus a comprehensive benefits package and an earned day off program.  Applicants under consideration may be required to undergo a police security clearance evaluation.
 
Application information

Please apply online at www.coquitlam.ca/careers by 11:55 pm on August 15th, 2021.

The City of Coquitlam is an Equal Opportunity Employer.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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