Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Toronto Reference Library Branch - Special Collections Service Development & Innovation

Compensation: $82,992.00 per annum (2022 Rates), Temporary Full-Time (For approximately twelve [12] months). Hours per week & schedule of work, subject to change in accordance with Article 19), 35 hours per week.

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every
year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with 40 languages represented in the diverse library materials.


Description and Duties    

Weeks 1 & 2:

Mon. to Fri. 9:00 am - 5:00 pm.


JOB SUMMARY: To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

•    Arranges, describes and processes archival materials for the Library's physical and digital collections.
•    Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
•    Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
•    Meets established standards of production.
•    Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
•    Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
•    As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
•    Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
•    Providing information service involving research and reference materials.
•    Planning, conducting and evaluating individual programs and events.
•    Performs other related duties as assigned including outreach.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

Qualifications 

• Graduate degree in archival studies from an accredited institution or equivalent education.
  A minimum of three (3) years' progressive experience in archival arrangement and description essential.
  Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
  Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
  Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
  Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
  Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
  Strong interpersonal, communication, organizational and customer service skills.

How to Apply: E-mail your cover letter and resume, quoting the Job Posting # 22-050EXT, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.
Application Webpage (URL)    https://www.torontopubliclibrary.ca/about-the-library/library-jobs/

POSTING #:   22-050EXT          CLOSING DATE:    January 28, 2022

Systems Developer 2 (Archives Digitization)
City of Toronto Archives

Location: Toronto, Ontario
Compensation: Hourly Rate and Wage Grade: $39.92 - $43.71

At the City of Toronto Archives you can find historical records (information), including:

• records created by the City of Toronto government
• records created by municipal governments that existed before the 1998 amalgamation
• papers of people, families, organizations and businesses
• photographs
• maps, plans and architectural drawings

Major Responsibilities:

• Performs analysis and design duties as well as programming, modelling and scripting, testing, documentation and deployment preparation.
• Designs, codes, tests, implements and maintains enterprise systems.
• Develops program specifications and documentation.
• Provides support in testing of unit, system, integration, regression, performance, security, usability, optimization/configuration and coordinates user acceptance testing
• Participates in implementing enterprise in-house developed/custom/packaged systems and systems changes.
• Participates in application maintenance and enhancement including implementation of vendor systems fixes and patches.
• Assists with system integration/interface between enterprise and departmental systems.
• Contributes to performing information and application data conversions.
• Prepares project presentations, project reviews and system walk throughs.
• Participates in the preparation of project plans.
• Contributes to work plans, project status reports and variance explanations.
• Supports the research, investigation and recommendation of best practices for information and application services.
• Participates in projects.
• Contributes to feasibility studies, business cases, RFI/P/Q's, technical reports by conducting research and user requirements gathering.

Key Qualifications

• Post-secondary degree in photography, information studies, computer science or a related field and/or related experience.
• Experience using and maintaining specialized digitization equipment (e.g., large format scanners, slide scanners, copy stands and digital cameras) to digitize archival records.
• Experience using design industry software (e.g., Adobe Photoshop, Adobe Bridge, Adobe Lightroom, Fotoware) to scan, edit and catalogue images.
• Experience in digital asset management with digitized and born-digital records.
• Experience with the design, development, implementation and sustainment of small-to-medium scale systems.
  

You Must Also Have

• Excellent interpersonal skills to interact with the public, co-workers, employees, managers, other departments and outside agencies in a professional manner.
• Knowledge of digital file format and storage technologies for the retention of digital images.
• Knowledge of care and handling for photographs and other works on paper.
• Knowledge of photography (processes and history).
• Experience with the procurement of digitization equipment and digital asset management systems is an asset.
• Experience with system documentation, user requirements, and user guides, IT operational manuals, test cases, test scripts, release notes, deployment guides, and service support specifications is an asset.
• Effective communication skills, including verbal, report-writing and presentation.
• Strong analytical and problem-solving skills.
• Initiative, creativity and adaptability.
• Ability to work with competing demands, prioritize and meet deadlines.
• Demonstrated commitment to customer service, high-quality work and continuous improvement.
• Experience liaising with vendors on digitization and systems projects and sustainment.
• Familiarity with government legislation in the area of access and privacy (MFIPPA) and copyright.
• Excellent visual acuity and attention to detail to detect differences in image density and colour.
• Experience training staff on the use of technologies for digitization and digital asset management is an asset.
• Experience with archives, library or related fields is an asset.
• Public sector experience is an asset.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's Mandatory Vaccination Policy.  Candidates will be required to show proof of vaccination during the recruitment process.

How to Apply:    https://jobs.toronto.ca/jobsatcity/job/Toronto-SYSTEM-DEVELOPER-2-%28Archives-Digitization%29-ON-M5V-3C6/554617717/
Application Webpage (URL)    https://jobs.toronto.ca/jobsatcity/job/Toronto-SYSTEM-DEVELOPER-2-%28Archives-Digitization%29-ON-M5V-3C6/554617717/

Application Deadline:  February 1, 2022
 

Records Analyst
City of Surrey

Location: Surrey, British Columbia
Compensation:  $62,753 - $70,470

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.  City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward. Build a City. Build a Future at the City of Surrey.

Description and Duties  

 -Develop, recommend and upon approval, establish and implement new and/or revised methods and procedures subject to records management best practices to improve efficiency.
-Provide training to staff on records and information management and mailroom policies and procedures.
-Contribute to developing training materials, conduct records management and mailroom employee training.
-Participate in paper and electronic projects for records management and mailroom.
-Develop project plans and documentation.
-Conduct appraisals and write reports.
-Work with other records staff to complete projects and perform other related work as required.
-Establish and maintain effective working relationships with department staff and management, vendors, outside agencies and the general public.
-Manage multiple tasks, setting objectives/goals, and re-prioritize work.
-Interview staff to understand their business needs and use of information customer service methods and techniques.
-Assign, supervise and review the work of records and mailroom employees.
Qualifications    -Completion of a Master's Degree in Information Studies or Archival Science.
-Have a minimum of 3 years of related experience and experience in the direct supervision of staff including planning and assigning work.
-An acceptable equivalent combination of education and experience may be considered.

Additional Information

• This position requires completion of a Police Information Check.
• Successful applicants must provide proof of qualifications.
• A valid BC Drivers license is required.

Please note: All City of Surrey employees are required to provide proof of COVID-19 vaccination to the City of Surrey. Employees without proof of vaccination are required to participate in the City's Rapid Testing Program and are responsible for all associated costs.


How to Apply: https://www.surrey.ca/about-surrey/jobs-careers

Application Deadline: This job will be posted until filled.

86589542_4331-_records_analyst_posting.pdf

Intermediate Information Analyst
BC Pension Corporation

Location: Victoria
Compensation:  $70,950.64 to $80,892.74 per annum

Why choose us?

There is more to Pension Corporation than you might think. We are an award-winning organization with meaningful purpose-driven work, where staff have impact and create peace of mind for those we serve. We have cultivated an outstanding community rooted in respect, where employees are inspired to have courage, take action, and be at their best every day.

Our new nine-year strategic plan, Plan 20|30: Our Future is Insight, will guide us from 2021 to 2030. To learn about our aspirations and objectives and how you can be a part of a people-focused organization that is grounded in operational excellence, visit bcpensioncorp.ca  

What we offer:

•    A variety of work options (modified workweek, on-campus work, or a hybrid of work from home/on-campus)
•    Incredible campus with collaboration spaces
•    Ongoing training and professional development opportunities and scholarship programs
•    Comprehensive extended health and dental benefits for you and your family
•    Defined benefit pension program
•    Health & wellness programs - lunchtime seminars, community activities and a comprehensive Employee & Family Assistance Program
•    Opportunities to give back to the community and support not-for-profits
•    Seasonal events and socials
•    A robust awards/recognition program
•    Discounts on BC Transit passes, travel and accommodation, cell phones and plans, and more

BC Pension Corporation is committed to the health and safety of our employees and is taking every precaution against COVID-19 while supporting our culture of community and connection in our hybrid workplace. We have implemented a COVID-19 Vaccination Policy that requires all new employees, as a condition of their employment, to confidentially self-disclose to the Corporation that they are fully vaccinated (two COVID-19 vaccinations). Details about the COVID-19 verification process will be provided at the time of offer.

The opportunity

We are seeking an Intermediate Information Analyst to join our team in VICTORIA, British Columbia, Canada.

As an Intermediate Information Analyst, you will work with a team of information management and IT professionals to provide information management analysis, privacy, and records management. You will support ongoing enterprise information management standards, practices and technology needs consistent with BC Pension Corporation information management strategy.

This position will be at the forefront of assisting staff adjust to leveraging tagging, metadata, workflows and realizing the full benefits of using an enterprise content management system. You will help establish governance, training, and support for information management across the enterprise and will play a key-role in supporting BC Pension Corporation's transition to a Microsoft 365 environment.

To be successful in this role, you will have strong written and verbal communication skills, a knack for finding the best answer, and enjoy working with a diverse group of people. Bring your positive attitude and keen interest in organizing information to this exciting opportunity!

What do you need to succeed?

Must have

•    Degree in Computer Science, Information Studies, or a related discipline and one year of recent, related experience; OR,
•    Diploma in Computer Science, Information Studies or a related discipline and 3 years of recent, related experience; OR,
•    Certification in Computer Science, Information Studies or a related discipline and 5 years of recent, related experience.
•    An equivalent combination of related education and experience may be considered.
•    Recent experience providing business and/or information analysis and/or privacy analysis on small to mid-size projects.
•    Recent experience working with legislation, policies and procedures related to the collection, use and disclosure of information.
•    Experience with a content management system, e.g. SharePoint, M365, OpenText, HP Trim etc.

One or more of the following:

• Experience supporting an information or records management program
• Experience with information or data quality initiatives or metadata or taxonomy management
• Experience with BC's Freedom of Information and Protection of Privacy Act (FOIPPA) and related regulations, policy, and procedures
• Information management or Privacy related designation (e.g. Certified Information Professional or CIPP/C, CAPPA)

How to Apply   

Please visit https://www.bcpensioncorp.ca/careers/job-postings to apply

Application Deadline: January 26, 2022

86589542_intermediate_information_analyst_job_posting_external.docx

Archives Reference Coordinator
County of Simcoe

Location: Midhurst, Ontario
Compensation: $23.76 - $28.99 per hour (as per Collective Agreement) Union: CUPE 5820.01

Position Summary

Assist the County Archivist in the development and maintenance of archival collections, procedures, and services. Act as Program Lead in the Archives' Digital Preservation program. Undertake a full range of archival service delivery, including but not limited to: archival appraisal, conservation and preservation, accessioning, arrangement and description, database management, reference services, and outreach.

Position Requirements

•    Master of Archival Studies, Master of Information with a concentration in Archives and/or Digital Preservation, or Master of Library and Information with a concentration in Archives and/or Digital Preservation, or equivalent. Post-graduate certificates in Digital Preservation, Digital Archives Management, or equivalent are desirable.
•    One (1) year of experience in a related role at an archives or other cultural institution with significant archival holdings, and including:
•    Practical experience in digital preservation, including:
•    Experience using digital preservation systems
•    Experience completing digitization projects
•    Experience in digital imaging
•    Experience applying digital preservation technologies and standards
•    Practical experience appraising, accessioning, arranging and describing records according to RAD, and providing access to records, preferably including born-digital and digitized records.
•    Knowledge of digital preservation best practices, technologies, and standards.
•    Proficiency in current historical and genealogical research methods and best practices.
•    Knowledge of the local history and development of local government in the County of Simcoe an asset.
•    Knowledge of arrangement and description of archival records according to the Rules for Archival Description (RAD).
•    Familiarity with archival database software and associated best practices.
•    Knowledge of provincial and federal legislation that applies to archives (e.g. Copyright Act, Municipal Act, MFIPPA, etc.) and ability to explain legislation and regulations to clients and to ensure that they understand all aspects of the service.
•    Excellent organizational and time management skills with an ability to operate in a fast paced, multi-functional environment where priorities change regularly and frequent interruptions are a given.
•    Strong data entry skills and proficiency in Microsoft Office applications.
•    Strong interpersonal, written, and oral communication skills.

To Apply

View the job description and submit your application online at: https://www.simcoe.ca/jobs

Application Deadline: January 28, 2022

Archivist I - Digital Preservation
County of Simcoe

Location: Midhurst, Ontario
Compensation: $29.60 - $36.93 per hour (as per Collective Agreement) Union: CUPE 5820.01

Position Summary

Assist the County Archivist in the development and maintenance of archival collections, procedures, and services. Act as Program Lead in the Archives' Digital Preservation program. Undertake a full range of archival service delivery, including but not limited to: archival appraisal, conservation and preservation, accessioning, arrangement and description, database management, reference services, and outreach.

Position Requirements

•    Master of Archival Studies, Master of Information with a concentration in Archives and/or Digital Preservation, or Master of Library and Information with a concentration in Archives and/or Digital Preservation, or equivalent. Post-graduate certificates in Digital Preservation, Digital Archives Management, or equivalent are desirable.
•    One (1) year of experience in a related role at an archives or other cultural institution with significant archival holdings, and including:
•    Practical experience in digital preservation, including:
•    Experience using digital preservation systems
•    Experience completing digitization projects
•    Experience in digital imaging
•    Experience applying digital preservation technologies and standards
•    Practical experience appraising, accessioning, arranging and describing records according to RAD, and providing access to records, preferably including born-digital and digitized records.
•    Knowledge of digital preservation best practices, technologies, and standards.
•    Proficiency in current historical and genealogical research methods and best practices.
•    Knowledge of the local history and development of local government in the County of Simcoe an asset.
•    Knowledge of arrangement and description of archival records according to the Rules for Archival Description (RAD)
•    Familiarity with archival database software and associated best practices.
•    Knowledge of provincial and federal legislation that applies to archives (e.g. Copyright Act, Municipal Act, MFIPPA, etc.) and ability to explain legislation and regulations to clients and to ensure that they understand all aspects of the service.
•    Excellent organizational and time management skills with an ability to operate in a fast paced, multi-functional environment where priorities change regularly and frequent interruptions are a given.
•    Strong data entry skills and proficiency in Microsoft Office applications.
•    Strong interpersonal, written, and oral communication skills.

To Apply

View the job description and submit your application online at: https://www.simcoe.ca/jobs

Application Deadline: January 28, 2022

 

Reference Archivist (term)
Yukon Archives

Location: Whitehorse, Yukon
Compensation: $76,874.00 - $89,135.00

Yukon Archives acquires, preserves, and provides access to Yukon's documentary heritage. Our acquisition mandate is broad, encompassing archival records from public (government) and private (non-government) sources as well as published library materials.

Description and Duties    

The Reference Archivist oversees and manages the Reference Unit (Reference, Reproduction, and Outreach) and serves as an advocate for and a liaison between the researching public and Yukon Archives.  The position develops and improves research guides and tools, and plans and promotes outreach initiatives to highlight Yukon Archives' collections.

We are looking for someone with a passion for reference services and working with the public, excellent interpersonal and customer service skills, the ability to manage conflicting priorities and take direction from multiple sources, strong organizational skills and an excellent ability to prioritize and multitask, experience conducting research, and a commitment to consistency and accuracy.

Qualifications    

Please submit your resume clearly demonstrating how you meet the following qualifications.

Please note: Selection for further consideration will be based solely on the information you provide in your resume.  If you have the following qualifications, ensure you clearly expand upon them (for each applicable employer) in your resume using a chronological, Month/Year - Month/Year format.

•Master of Archival Studies, Master of Library and Information Science with a specialty in Archives, or related field of study;
•Experience providing reference services in an archives or library;
•Experience using database software for the management and description of collections;
•Demonstrated experience applying the theory and practice of archival science to private and government records;
•Experience developing and implementing reference and outreach programs is an asset.

How to Apply    

Resumes must be accepted through the Yukon government e-recruitment application system only.
Application Webpage (URL): https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/32898

Application Deadline:  19 January 2022

 

Information Schedule Developer and Reporting
BC Public Service - Ministry of Citizens' Services

Location: Victoria, BC, Canada
Compensation: $60,998.61 - $69,422.06 annually

The Corporate Information and Record Management Office is the central agency responsible for leading and enabling modern information management across the BC Public Service, including privacy, access, and records management.  

Description and Duties   

Reporting through the Office of Government's Chief Information Officer, the Corporate Information and Record Management Office is the central agency responsible for leading and enabling modern information management across the BC Public Service, including privacy, access, and records management. 

In the Information Schedule Developer and Reporting role, you will develop information schedules, integrated records classification, and scheduling systems, which identify the life-cycle of government records.  This will assist with upholding government accountabilities, meeting long-term legal, fiscal, audit and operational requirements, and protecting government and citizen rights.  Information schedules govern how records are organized and managed, while ensuring records are kept for as long as required.  You will also be involved with identifying records of enduring value for preservation while ensuring others are routinely destroyed when they are no longer needed.  Additional duties of the role will include the preparation and management of reports and updating the Branch Operating Plan. If your looking for a great opportunity to take the next step in your career, we encourage you to apply.

The Corporate Information and Record Management Office is the central agency responsible for leading and enabling modern information management across the BC Public Service, including privacy, access, and records management.  

Description and Duties   

Reporting through the Office of Government's Chief Information Officer, the Corporate Information and Record Management Office is the central agency responsible for leading and enabling modern information management across the BC Public Service, including privacy, access, and records management. 

In the Information Schedule Developer and Reporting role, you will develop information schedules, integrated records classification, and scheduling systems, which identify the life-cycle of government records.  This will assist with upholding government accountabilities, meeting long-term legal, fiscal, audit and operational requirements, and protecting government and citizen rights.  Information schedules govern how records are organized and managed, while ensuring records are kept for as long as required.  You will also be involved with identifying records of enduring value for preservation while ensuring others are routinely destroyed when they are no longer needed.  Additional duties of the role will include the preparation and management of reports and updating the Branch Operating Plan. If your looking for a great opportunity to take the next step in your career, we encourage you to apply.

Qualifications for this role include:

•    University degree in archival science, library science, public administration or related degree, or an equivalent combination of related education/training and experience may be considered.
•    1 year experience in providing records management advice on policy, procedures, and guidelines to staff and/or clients.
•    Experience developing information classification and retention schedules.
•    Experience working with Records Management applications and technologies.
•    Experience interpreting legislation and policy.

Preference may be given to applicants with the following:

•    2 or more years' experience in developing information classification and retention schedules.
•    Experience in applying appraisal policy
•    2 years' experience in providing records management advice on policy, procedures, and guidelines to staff and/or clients.

Application information

For more information and to apply online by February 2, 2022, please go to:

https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/82471

86589542_82471_online_ad_copy_-_information_schedule_developer_and_reporting.docx

Archivist

BC Public Service - Citizens' Services

Location:  Victoria, BC

Compensation: $66,557.72 - $75,884.38 annually, Regular Full Time

An eligibility list may be established.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19.  Among other possible measures, proof of vaccination will be required.  It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service.  More information can be found here.

An excellent opportunity to join this dynamic team and apply your technical skills

The Corporate Information and Records Management Office (CIRMO), within the Ministry of Citizens’ Services, provides information management oversight and guidance to all ministries and applicable broader public sector agencies.  It is committed to ensuring that strong information management policies and practices are in place, and that all public service employees understand their responsibilities. 

The Government Records Service (GRS) is the lead branch in CIRMO respecting the life-cycle management of information.  GRS is a leader in delivering on government’s commitment to transform its information management in the digital age through the implementation of the Information Management Act. 

Archivists work in a team environment to:

• Develop integrated records classification and scheduling systems for client ministries;
• Appraise government information to determine which records will ultimately be destroyed and which will be selectively or fully retained as archives;
• Review and select specific sets of records for transfer to the government archives;
• Develop, revise, and advise on government-wide information management, policy, standards, and guides, and other communications tools;
• Provide information management and information governance advice to stakeholders and clients; and performs special projects and other duties on behalf of the GRS Leadership Team; and,
• Contribute to the ingest, preservation and public accessibility of information in government’s digital archives.

The capital of British Columbia, Victoria is a beautiful city, with stunning beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from. 

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. 

For specific position related enquiries, please contact Elizabeth.VanderBeesen@gov.bc.ca  DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. 

For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Master’s degree in Archival Studies or a related degree or an equivalent combination of related education/training and experience may be considered.  
• 1 year experience working in records management
• Experience working with and providing advice to staff and clients.
   

Preference may be given to applicants with one or more of the following:

• 1 year experience in archival appraisal for selection.
• Experience developing records retention and disposition schedules.
• Experience working with Records Management applications and technologies.  
• Experience working with information technologies, as well as standards and trends in areas such as digital recordkeeping and digital preservation.
• Experience drafting operational policy, procedures and guidelines, and providing advice on policy, procedures and guidelines.
• Experience with project management and/or Agile.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application. Please ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

Deadline:  January 24, 2022, 11:00 pm PST

83331 Dec 15 Archivist job profile.docx

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Toronto Reference Library Branch - Special Collections Service Development & Innovation
Compensation: $82,992.00 per annum (2022 Rates), Permanent Full-Time

Hours per week & Schedule of Work: (SUBJECT TO CHANGE IN ACCORDANCE WITH ARTICLE 19) 35 hours per week. Evenings and Saturdays required.

Weeks 1 & 2: Mon. 12:30 pm - 8:30 pm, Wed. 12:30 pm - 8:30 pm, Thurs. 9:00 am - 5:00 pm , Fri. 9:00 am - 5:00 pm , Sat. 9:00 am - 5:00 pm (Week 2 Only). Plus seven [7] variable hours.

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with 40 languages represented in the diverse library materials.

JOB SUMMARY: To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

Description and Duties  

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
  
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.
  

Qualifications

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.
  
  How to Apply:
  
  E-mail your cover letter and resume, quoting the Job POSTING #: 22-051EXT, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.
  
  COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.
  
  The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.
  
  Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.
  Application information
  
  Application Webpage (URL) https://tpl-main.cdn.prismic.io/tpl-main/b971f9e7-206b-4f76-9a85-b22b387fa240_22-051EXT+Perm+FT+Special+Collections+Archivist.pdf
  Application Deadline Jan 14, 2022