News                    Archivaria

Members                  Foundation

Special Collections Archivist [Assignment: Chinese Canadian Archive], Toronto Public Library Deadline: January 14, 2022

7 Jan 2022 4:22 PM | Anonymous member (Administrator)

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Toronto Reference Library Branch - Special Collections Service Development & Innovation
Compensation: $82,992.00 per annum (2022 Rates), Permanent Full-Time

Hours per week & Schedule of Work: (SUBJECT TO CHANGE IN ACCORDANCE WITH ARTICLE 19) 35 hours per week. Evenings and Saturdays required.

Weeks 1 & 2: Mon. 12:30 pm - 8:30 pm, Wed. 12:30 pm - 8:30 pm, Thurs. 9:00 am - 5:00 pm , Fri. 9:00 am - 5:00 pm , Sat. 9:00 am - 5:00 pm (Week 2 Only). Plus seven [7] variable hours.

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with 40 languages represented in the diverse library materials.

To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

Description and Duties  

  • Arranges, describes and processes archival materials for the Library's physical and digital collections.
  • Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
  • Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
  • Meets established standards of production.
  • Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
  • Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
  • As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
  • Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
  • Providing information service involving research and reference materials.
  • Planning, conducting and evaluating individual programs and events.
  • Performs other related duties as assigned including outreach.
  • Graduate degree in archival studies from an accredited institution or equivalent education.
  • A minimum of three (3) years' progressive experience in archival arrangement and description essential.
  • Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
  • Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
  • Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
  • Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
  • Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
  • Strong interpersonal, communication, organizational and customer service skills.

    How to Apply:

    E-mail your cover letter and resume, quoting the Job POSTING #: 22-051EXT, to We thank all applicants and advise that only those selected for an interview will be contacted.

    COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

    The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

    Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.
    Application information

    Application Webpage (URL)
    Application Deadline Jan 14, 2022

Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500


The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

Privacy & Confidentiality  -  Code of Ethics & Professional Conduct

Copyright © 2022 - The Association of Canadian Archivists

Powered by Wild Apricot Membership Software