Archives Assistant II (7 month term), Banff Centre for Arts and Creativity, Banff, AB

Location: Banff, AB
Compensation: $21/hr, up to 37.5 hours per week

This position is funded through Young Canada Works (YCW) and applicants must meet the eligibility requirements in order to be considered.  

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Band – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity

Each year, Banff Centre for Arts and Creativity attracts thousands of artists, faculty, and community leaders from around the world by offering unique and specialized professional development programs. The Archives of the Paul D. Fleck Library and Archives of Banff Centre maintains the institutional memory of Banff Centre by acquiring, preserving, and providing access to the documented history of Banff Centre, including photographs, video, and text records.

Banff Centre Archives is looking for a highly organized Archives Assistant II for a 7 month term (June - December, 2024) to increase the research potential and accessibility of Banff Centre's unique collections, and offer assistance to the Archivist in other areas of the daily operations as required.

This position is partially funded by Young Canada Works at Building Careers in Canadian Heritage program. Applicants must meet the eligibility requirements of this program as listed under “Candidate Eligibility ” on the Canadian Heritage website. This includes being a Canadian citizen, Permanent Resident or have Refugee status in Canada, and candidates must be 30 years or younger at the start of employment. Requirements around graduation prerequisites are flexible and the candidate may be in their final year of study.

Specific Accountabilities

Reporting to the Manager, Library and Archives, below are some key accountabilities:

• Assess, correct and properly describe the digitized photographs recorded in the archival database
• Assist the Archivist with arrangement and description of archival materials, and with the development of Finding Aids
• Assist the Archivist in sourcing images for use by Marketing and Communications or other departments as required
• Arrangement, description, and selective digitization of an archival collection
• Research and composition of program specific “mini-history” pages on the Banff Centre’s webpage
• Preparation of CSV finding aids for upload onto the Alberta Society of Archivist’s instance of AtoM, Alberta on Record
• Assist with the processing of the University of Alberta Fonds that represent Banff Centre's early history.
• Selective weeding and application of retention schedules.

Qualification and Educational Requirements

• Graduation, or near completion, from a recognized college or university with course work relevant to archival practice plus completion of the Archives Society of Alberta Institute Certificate, or an equivalent combination of education, training, and experience
• Experience with or knowledge of the Rules for Archival Description (RAD) and archival theory; have some experience processing archival records
• Proficiency in Microsoft Word, Outlook, and Excel and proven ability to be accurate in database and spreadsheet entry
• Knowledge of DBTextWorks, InMagic or other database software, scanning/digitization technology
• Excellent verbal and written communication skills, good time management and prioritization skills, and the ability to work independently
• Familiarity with copyright and/or information access and privacy laws as they apply to archival reference is an asset
• Knowledge of records management best practices is an asset
• Demonstrated skills in time management and team work

Employment Terms & Benefits

• In accordance with CUPE 4318, this is a unionized, hourly support staff position for a 7 month term, (from June - December, 2024) subject to a 500-hour probationary period.
• This position pays $21.00 per hour working up to 37.5 hours per week.

Benefits of working at Banff Centre are:

• Staff housing options (based on availability)
• Professional Development
• Staff cafeteria and restaurant discounts

Application Process

• We are accepting applications for the Archives Assistant II position until 11:59pm MST May 5, 2024.
• Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record prior to an extension of a final employment offer.
• Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
• Applications may be submitted via www.banffcentre.ca/careers Careers@banffcentre.ca or 403-762-6177

Job Poster

Head of Archival Processing, Oregon State University, Corvallis, OR

Location: Corvallis, Oregon, USA
Compensation: $77,773 - $82,923 (USD)

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Description and Duties    

OSU Libraries and Press is seeking a Head of Archival Processing. This is a full-time (1.0 FTE), 12-month, professional faculty position.

The Head of Archival Processing is a Professional Faculty position within the OSU Libraries' Special Collections and Archives Research Center (SCARC) and reports to the Department Head. The Head of Archival Processing's primary responsibility is the oversight and project management of archival arrangement and description, in addition to overseeing collection maintenance for archival materials. The Head of Archival Processing fosters a culture of ethical, sustainable, and service-oriented stewardship of SCARC's resources. The Head of Archival Processing supervises two faculty members, the Collections Archivist and the University Records Manager, and may be asked to represent SCARC on the Department Head's behalf.

As the repository for and steward of the OSU Libraries' rare and unique materials, SCARC builds distinctive collections in five signature areas: natural resources, the history of science, university history, Oregon's hops and brewing history, and Oregon's multicultural communities. These collections encompass manuscripts, archives, rare books, oral histories, photographs, ephemera, audio/visual materials, and electronic records. SCARC makes these resources available to the OSU community, Oregonians, and the larger community of scholars and independent researchers, and provides opportunities for teaching, inquiry, and learning.

Primary Assignment (90%)

OSULP faculty work strategically to support research and creativity, enhance learning and build community for the students, faculty and staff of Oregon State and for the citizens of Oregon. Their work has a demonstrable impact on the three main pillars of OSU's mission: teaching and learning, research and inquiry, and outreach and engagement. OSU faculty apply specialized expertise from library and information science, archival studies, and related fields to ensure that the Oregon State community has rich, organized, affordable, accessible and inclusive information resources to help the OSU community learn new things, solve difficult problems, investigate important questions, and create knowledge. They also work to create or support the administrative and physical infrastructure that enables delivery of high-quality information services. OSU faculty support the educational mission of the university, both directly and indirectly, by building the dynamic, engaging collections, services, and spaces that foster independent inquiry and learning, and by creating experiential or other learning experiences. They develop and nurture relationships with colleagues, inside the library and out, to support and enrich their work and they participate in the shared governance of OSULP and OSU. They strive to understand the diverse communities they serve, and work to make OSULP an inclusive, just organization. To support all of this, OSULP faculty engage in regular, critical reflection on practice to understand the impact of their work and to dismantle harmful assumptions.

OSULP professional faculty are expected to focus between 80-90 percent of their FTE on performance in their primary assignment. Performance in the primary assignment is evaluated annually in a structured, reflective conversation between the faculty member and their direct supervisor.

Specific duties and expectations for the Head of Archival Processing include:

Project Management of Archival Processing: 70%

• Directs SCARC's arrangement and description activities, setting high standards in keeping with professional best practices.
• Determines processing priorities and leads holistic project management of archival arrangement and description in the department. This position is responsible for developing strategies to reduce SCARC's processing backlog and increase access to collections.
• Processes and prepares finding aids for archival and manuscript collections.
• Supervises arrangement and description projects within the Archival Processing Unit undertaken by the Collections Archivist and student employees.
• Leads the Arrangement and Description Team; shapes the team's meeting agendas and collaboratively determines annual goals and work plans for the team.
• Supervises accessioning and collecting activities of the University Records Manager and Collections Archivist.
• Stays abreast of standards and best practices for equity, diversity, inclusion, and anti-racism (EDIAR) in the description of archival collections, especially of under-represented and marginalized individuals and communities, and implements concrete action items into SCARC's arrangement and description work.
• Coordinates the final review and promotion of newly completed SCARC finding aids; submits new and updated finding aids to the Archives West database
• Collaborates with SCARC colleagues and the OSULP Digital Preservation Group to set policies and procedures for long-term preservation and access to records in all formats
• Directs the Collection Archivist's collection maintenance work in SCARC's 3rd floor archival storage stacks and assists with weeding, shifting, space management, and updating shelf list inventories in a supervisory capacity. Oversees collection maintenance work conducted by the University Records Manager within the OSU Records Centers and assists with planning for a new record center location.
• Assists the Digital Collections and Metadata Archivist with SCARC's transition to ArchivesSpace as a member of the implementation team. After the ArchivesSpace transition is complete, suggests improvements to the database and collaborates with Library Information Technology (LIT) staff to improve the user interface.
• Serves as OSULP representative to the Orbis Cascades Alliance Archives and Manuscripts Program.
• Assists the Archivist for Oral History and Digital Projects with technical accessioning of born digital records, following SCARC's established workflow. Works with the Digital Projects Team to improve technical accessioning capabilities, as needed.
• Suggests materials for digitization and online delivery to improve access to SCARC's resources.

Supervision: 20%

• Directs the work of two professional faculty: the Collections Archivist and University Records Manager.
• In collaboration with Archival Processing Unit, hires, trains, and mentors undergraduate and graduate students working as student employees and interns engaged in archival arrangement and description.

Professional Activity (10%)

Professional activity is an important professional value in libraries and archives. OSULP faculty serve as engaged participants in the shared work of the Libraries and Press and in the shared governance of Oregon State University. As faculty members at a land grant university, they engage in professional activity to shape and strengthen their skills and the library and archival professions in Oregon and beyond, and to benefit the citizens of Oregon. Professional activity is usually closely aligned with daily practice in the primary assignment, and should allow the faculty member to: 1) enhance their professional skill set; 2) share the expertise developed through their practice with colleagues in the library, on campus, and throughout their professional communities; and 3) engage in conversations and contribute to projects that will inform and enrich their practice. OSULP faculty may, from time to time, undertake professional activity that does not directly align with their primary assignment but that does tap an area of interest or expertise or willingness that they possess; these commitments, however, should not dominate their service portfolio.

OSULP professional faculty are expected to focus between 10 and 20 percent of their FTE on professional activity. They should be able to demonstrate the impact of their work on both personal and institutional levels.

The specific duties and expectations for the Head of Archival Processing include:

• Participates in collaborative activities that may include service on committees for the OSU Libraries and the University.
• Demonstrates collegiality by actively participating in the governance and decision-making undertaken by library faculty through the Library Faculty Association (LFA).
• Actively engages in professional archival and library organizations in Oregon, the region, and/or nationally, such as Northwest Archivists, ALA's Rare Book and Manuscripts Section (RBMS), and the Society of American Archivists.

Qualifications    

What You Will Need:

• Master's degree in library/information science from an ALA-accredited institution (or foreign equivalent) or an advanced degree in a related field that included coursework in archival theory and practice
• Significant demonstrated experience processing and preparing finding aids for archival and manuscript collections.
• At least one year of demonstrated experience supervising employees, must include: hiring, training, evaluating, coaching, and mentoring. Supervision of students will be considered but preference is for supervision of full-time employees.
• Experience in the use and maintenance of collection management systems such as ArchivesSpace, Archon, Archivist Toolkit, or AToM.
• Experience with collection and space management in an archival or special collections environment.
• Excellent project management skills, especially as it relates to collection management and arrangement and description workflows. Ability to manage multiple projects simultaneously; this may include planning, coordinating, and implementing effective programs, complex projects, or service models. Must be adaptive to working in a dynamic environment prone to change and possess the ability to work independently and collaboratively as a member of a team.
• Excellent research and organizational skills, including the ability to problem-solve, and interpret and enforce policies through team-based diplomatic, adaptable, and pragmatic approaches both internal to the department and external to it.
• Demonstrated knowledge of standards and best practices for equity, diversity, and inclusion in the description of archival collections, especially of under-represented and marginalized individuals and communities, and demonstrated experience in the application of those principles in order to increase access and awareness of these materials.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have:

• Evidence of an expansion of duties as an archivist, with preference for experience in an academic or research university setting.
• Experience working with technical support, systems, and programming staff in relation to a collection management system.
• Knowledge of best practices for the procedures for technical accessioning of materials in electronic formats.
• Awareness of records management theory, standards/best practices, and technologies.

Additional Information    
Information about Corvallis (where Oregon State University is located):

Corvallis is a vibrant small college town located in the heart of the Willamette Valley (pronounced "Wil-AM-it"), bordered on the northwest by the Oregon Coast Range. The Oregon coast is a one-hour drive away (the nearest coastal town is Newport, home to the Oregon Coast Aquarium and a popular vacation destination.) As of the 2020 Census, Corvallis's population was 59,922. The Corvallis School District is consistently ranked in the top ten school districts in Oregon. Besides Oregon State University, major employers include: Samaritan Health Services, SIGA Technologies (a pharmaceutical company), the Oregon Nanoscience and Microtechnologies Institute (ONAMI), Linn-Benton Community College, and Hewlett-Packard, Inc. Temperatures are generally mild throughout the year, with warm, dry, sunny summers and mild, wet winters. Frequent rainfall is common in the spring and fall. Despite the rain, biking is a popular mode of transport in Corvallis. Many major streets feature bike lanes and a significant percentage of OSU employees commute by bike, as well as on foot. The central Willamette Valley is an outdoor enthusiast's paradise with many opportunities for hiking and water sports. Skiing and snowboarding opportunities are a three hour drive away in Bend or on Mt. Hood (east of Portland). Gardening is a popular pastime in the Willamette Valley. Corvallis is home to an excellent year-round Farmers Market and is a short drive from many wineries, breweries, and distilleries.

For more information:

• https://www.visitcorvallis.com/
• https://admissions.oregonstate.edu/corvallis
• https://www.intostudy.com/en/universities/oregon-state-university/living-in-corvallis

How to Apply
    
To view full details and apply please visit: https://jobs.oregonstate.edu/postings/153466

For additional information please contact: Tiah Edmunson-Morton (Search Chair), 541-737-7387
Application Webpage
Application Deadline: May 23, 2024

 

Archives Intern, Friends of the Richmond Archives, Richmond, BC

Location: Richmond, B.C.
Compensation: $26.00 | 35 hours per week | September 3 - December 20, 2024

The Friends of the Richmond Archives was established in 1987 to support the work of the City of Richmond Archives and to promote the preservation and understanding of Richmond's history.

The City of Richmond Archives is governed by Corporate Records Management Program Bylaw 7400 which came into effect July 29, 2002. Bylaw 7400 sets out the terms and scope of activities of the City of Richmond Archives as the official repository for the inactive public and private records of enduring and historic value to the City of Richmond and the community as a whole. It is the work of the City of Richmond Archives to preserve and protect these records and to make them accessible to City officials and the public.

The City of Richmond Archives holds over 1 kilometre of textual records, 170,000 photographs, 20,000 maps and plans, and over 500 sound and moving image recordings. In addition, the Archives maintains a small reference library and collections of subject and biographical reference files.

Social Media   

Description and Duties    
Project Summary:

The job assignment includes two components, which offer the opportunity for the Intern to be exposed to different facets of work in a community archives.

(1) History of Horse Racing in Richmond - Photograph Exhibit.

This task will involve putting together a short photograph exhibit that focuses on the history of horse racing in Richmond. All of the records featured in the exhibit will be from the holdings at the City of Richmond Archives. This exhibit will be the first task the Intern will work on and will be featured at the Archives Tea, a community event scheduled in mid-October 2024. Following this, the exhibit will be on display in the Library Cultural Centre and will also be posted to YouTube.

(2) Harada Family fonds

This task will involve the arrangement and description of the Harada Family fonds.

Steveston, at the southern end of the City of Richmond, has been home to a large and active Japanese Canadian community since the 1880s. The Harada family has deep roots in Richmond, and specifically Steveston and surrounding area, dating back to 1908 when Eikichi Harada emigrated from Japan. Eikichi was born on 18 May 1892 in Ibusuke on the island of Kyushu. Eikichi was a fisherman. In 2023, Eikichi's granddaughter and family donated 13 photo albums consisting of approximately 1,200 photographs and 100 negatives (dates 1900-1970). Documenting multiple generations of the Harada extended family, their friends and work mates, this photographic record pays tribute to an entire community's strength and resilience. Researchers for generations to come will benefit from this important donation.

The task will involve the arrangement, description, (possibly some) digitization, preservation measures, and publication of the Harada family photographs. The Archives Intern will work directly with the donor to help with identification and description of the photographs. Working with an Archives donor will present a unique opportunity for the Archives Intern.

Responsibilities:

• Research and finalize a photographic exhibit on the History of Horse Racing in Richmond;
• Working with the record donor, the Intern will process 1,300 item level descriptions of photographs/negatives spanning from 1900 to 1970;
• Time permitting, the Intern will also create an exhibit on the Harada family fonds;
• Time permitting, the Intern will write an article for the City of Richmond Archives newsletter Archives News; and
• Undertake general archives management activities as required.

Qualifications   

• Graduate with a Bachelor of Arts or a Bachelor of Science
• An interest in pursuing a career in Archives, Records Management, Libraries, or Museum & Heritage services.
• Working towards a Certificate, Diploma or Masters in Archival Studies, Libraries, or Museum Studies is an asset.
• Previous work or volunteer experience with archival records is an asset.
• Must meet the YCW eligibility requirements.

How to Apply    

Please send cover letter and resume to:

Dovelle Buie, Archivist, City of Richmond Archives

E-mail: dbuie@richmond.ca

No phone inquiries, please. Only short-listed applicants will be notified.

The Friends of the Richmond Archives Society is an equal opportunity employer and encourages all individuals who meet the Job Posting and Young Canada Works Qualifications to apply.

Application Webpage (URL)   
Application Deadline: May 24, 2024 - 5:00pm PST
Job poster   

Supervisor, Archives and Digital Preservation, National Film Board of Canada (NFB), Montreal, QC

Location: Montreal, Quebec
Compensation: 9 - $73,777 to $93,407 (under review)

Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada's public producer and distributor, the National Film Board has been telling the country's stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you'd like to be a part of this team-and part of the NFB's incredible legacy-we'd love to hear from you.

Description and Duties    

Summary of Duties:

Responsible for the life-cycle management of digital documents (i.e., both texts and audiovisual material), from their classification to their final deposit in the archives or their disposal, as applicable. Operationalizes the digitization of the NFB's paper documents. Implements strategies that ensure continual access to archive documents while considering the challenges of digital obsolescence and technological evolution. Develops plans, analyses, and reports on digital preservation management for NFB documents and helps establish directives and procedures in this area. Ensures standards are up to date and applied, particularly regarding metadata, to support fast and efficient use and accessibility of documents.

Major Responsibilities:

• Manages the life-cycle of text documents, digital audiovisual materials and artifacts, from their classification to final deposit in the archives or their disposal, as applicable.
• Operationalizes the digitization of NFB documents based on digital preservation standards and in compliance with information security, protection and accessibility requirements and retention schedules.
• Develops plans, strategies, analyses and reports relating to NFB document management and participates in policy development in this area.
• Ensures that documents present the correct metadata to support quick and efficient use and accessibility.
• Responsible for implementing projects to manage all types of digital documents.
• Establishes organizational classification systems, retention schedules and retrieval instruments in accordance with government directives.
• Develops and maintains relations with all NFB sectors, Library and Archives Canada, and the Treasury Board of Canada Secretariat, as part of the process of maintaining best practices in record-keeping and use of information.
• In collaboration with the Information Technology and Engineering & Development teams, evaluates the risks associated with digital obsolescence, hardware failures and computer security threats to digital documents and implements risk-mitigation solutions.
• Documents, implements and oversees the application of digital document quality-assurance measures, including validation checks and data-corruption monitoring.
• Manages and oversees digital document migration to new formats or systems, as required, to meet challenges associated with format obsolescence or technological evolution.
• Contributes to the development and implementation of policies related to digital preservation, including access restrictions, version control and disaster recovery.
• Keeps skills up to date, stays abreast of advances in the field of digital technology, and monitors trends that may impact the sustainability of digital formats.
• Ensures sound management and proactive planning of financial and material resources for their team.
• Manages the sector's human resources in accordance with the NFB's values and policies and in line with the applicable collective agreements; builds effective teams and ensures that synergy, cohesion and a spirit of cooperation are created and maintained within the group.
• Sets clear expectations and evaluates individual and sector performance; establishes performance indicators, sets annual goals and advances talent-development plans.
• Communicates to staff in their sector the objectives and strategies to be pursued, and acts as the sector's spokesperson with internal and external collaborators.

Qualifications:    

• University degree in archival science, information science or computer science, or an equivalent combination of training and experience;
• Minimum eight (8) years' experience in document management and/or digital preservation, including at least two (2) years spent managing large projects or multidisciplinary teams;
• Excellent knowledge of archival principles and tools, as well as standards and practices used in information management;
• Excellent knowledge of software and databases used in archive management;
• Availability for travel;
• Bilingualism in the official languages (French and English), both orally and in writing.

Personal Qualities:

• Sound judgment, initiative and autonomy;
• Excellent capacity for analysis, synthesis and problem solving;
• Excellent ability to manage multiple tasks simultaneously, with an organized, meticulous, rigorous and structured approach to work;
• Able to establish good interpersonal relationships, to be effective in professional interactions and to exercise unifying leadership;
• Flexibility in the face of changing priorities and objectives;
• Good coaching and active-listening skills;
• Excellent general knowledge, as well as verbal and written communication skills.  

How to Apply    

Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to mailto:cv@nfb.ca BY APRIL 26, 2024, citing competition number: MC-00300854.

The NFB is committed to building a skilled, diverse workforce that's reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.

The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.

Please note that only applicants selected for an interview will be contacted.

Application Webpage
Application Deadline: April 26, 2024
Job poster

Executive Director, Eastern Townships Resource Centre, Sherbrooke, QC

Location: Bishop's University campus, Sherbrooke, Quebec
Compensation: $31.97/hour (non-University position)

For 40 years, the ETRC has been a leading centre for the study of the Eastern Townships of Quebec. While its archives focus on the acquisition of private archives related to the English-speaking community, the Centre's mission, mandate, and on-going activities include all communities present in the Eastern Townships. The ETRC preserves the documentary heritage of the Eastern Townships and provides archival expertise and assistance to local heritage organizations. Accredited by Bibliothèque et Archives nationales du Québec, the ETRC acquires, processes, preserves, and gives access to archival fonds and collections that illustrate the development of the Eastern Townships' English-speaking community.

Social Media: Facebook; Instagram

Description and Duties:

Under the responsibility of the Board of Directors, the Executive Director oversees and plans the Centre's programming, fiscal management, and staff. They design, plan, coordinate, and carry out the organization's administrative activities and budgetary orientations. The Executive Director promotes and ensures the visibility of the institution in the community and seeks funding from public and private agencies to secure the Centre's sustainability and development. The Executive Director coordinates academic events and projects that feature the dissemination of the Centre's archival fonds and collections.

General Responsibilities:

• Planning and managing human and financial resources of the Centre within the framework of policies established by the Board;
• Planning and organizing academic events in cooperation with university stakeholders, exhibitions, and outreach activities;
• Maintaining effective relationships with various levels of government, private foundations and Bishop's University as well as with the local community;
• Representing and promoting the Centre to the heritage community and the media.

Qualifications and Skills Profile:

Education and experience

University degree in Museology, History or Archives Studies, or related field;
At least 3-years of recognized experience in management.

Specific knowledge

• Extensive knowledge of the heritage field;
• Successful record in grant applications and project management;
• Knowledge of Eastern Townships history;
• Knowledge of current communication trends (print and electronic media);
• Bilingual, fluent in French and English, both written and spoken;
• Knowledge of the local, regional, and provincial Anglophone environment;
• Knowledge of archives management would be an asset.

Skills and Abilities

• Diplomacy;
• Entrepreneurial spirit;
• Ability to relate to the public;
• Excellent oral and written communication skills;
• Creative and innovative;
• Mobilizing leadership;
• Ability to coordinate different tasks simultaneously;
• Excellent management of deadlines and delivery times;
• Autonomy, availability, dynamism;
• Ability to work in a team and to adapt quickly to changes and unexpected events;
• Ability to represent the ETRC within the Bishop's community and work harmoniously with faculty, staff, and students.
• Additional Information    Conditions of employment:

Full-time position (32.5h/week) at $ 31.97/h (non-University position)

Workplace: Bishop's University campus, Sherbrooke, QC
 
How to Apply:    

Please forward your cover letter and resume, by May 17, 2024 (5pm ET), here.

Please note that only candidates selected for an interview will be contacted. The ETRC values equal access to employment for women, visible and, ethnic minorities, Aboriginal and disabled people (including the possibility of accommodation during the selection and pre-selection of candidates).

Application Webpage (URL)   
Application Deadline: May 17, 2024 (5pm ET)

Job Poster

Francophone Archival Technician, Provincial Archives of Alberta, Edmonton, AB

Location: Edmonton, Alberta
Compensation: $46,377 to $58,770 / year

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The Provincial Archives of Alberta holds over 62,000 linear metres of government textual records; over 6000 linear metres of private textual records; over 161,000 maps, plans and drawings; over 2.3 million photographic images; over 90,000 audiovisual records such as film, video and audio recordings; and, over 18,000 resource library books.

Description and Duties    

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The PAA is currently seeking a Francophone Archival Technician.

Reporting to the Manager of Private Records, and working in the Collections Management section of the PAA, the Francophone Archival Technician is responsible for the accessioning, processing, and making available records of enduring value that have historical, evidential, legal, and financial significance to the people and Government of Alberta. The Francophone Archival Technician utilizes their technical expertise to make certain these records are preserved in perpetuity and made available to stakeholders.

The Francophone Archival Technician adheres to provincial legislation, and national and international professional standards to safeguard authentic records that provide evidence of the activities of the Government of Alberta and its citizens. The job exists to ensure that the PAA fulfills its legislated mandate and meets the goals set out by the Division, Ministry, and Government of Alberta, ensuring Government accountability to the people of Alberta.

Qualifications   

• Two-year diploma in archival studies, information management or related post-secondary program or equivalent work experience is preferred.
• This position requires the ability and competence to work in the French language.
• Awareness of archival principles, practices and techniques is required; particularly, those related to the processing of archival collections including file listing, database entry and preservation techniques.
• Knowledge of the legislation that provides the framework within which the Archives operates.
• Must be able to lift 30-pound boxes of records repetitively.
• Valid Alberta Class 5 driver's license, or equivalent, is an asset.

How to Apply    

Candidates are required to apply for a job online.
Application Webpage
Application Deadline: April 24, 2024

Archivist Position, Spruce Grove and District Agricultural Heritage Society, Spruce Grove, AB
    

Location: Spruce Grove, Alberta
Compensation: $28 - $39/hour

The Spruce Grove and District Agricultural Heritage Society is a non-profit organization, formed in 1972. We provide facilities, programs and events that bring people together to celebrate agriculture's influence on the past, present and future of our community. One of our goals is to preserve the history of the community and keep that history alive for both present and future generations. In 1995 the Society purchased the Alberta Wheat Pool grain elevator and the land it resides upon. This building has since become a Provincial Historic Resource. In 2001 the Society acquired and renovated a building so that the newly established Archives of Spruce Grove could preserve the community's history. Over the years the volunteer managed archives collection has outgrown its space, and a move of the collection is imminent.

Description and Duties    

About the position

This position reports to the Archives Project Committee and the Board of Directors for the Spruce Grove and District Agricultural Society. The Employee will initiate, implement, and lead archival processes and management of acquisition, preservation, and access. Our priority for preservation is family history, local business history, local organization history, and community heritage.

Location: 120 Railway Avenue, Spruce Grove Alberta. Spruce Grove is a city of about 40,000 people, about 20 minutes west of Edmonton, Alberta. It is located on Highway 16A.

Notes

This is a part-time contract position: 24 hours per week, up to 44 weeks. Completion of the project must be before April 30, 2025. Hours can be flexible with prior approval. This is a grant funded position with deadlines for reporting progress. Our site is closed between December 20, 2024, and January 6, 2025.

Wage is between $28.00 and $39.00 per hour depending on education and experience.  

A move of the Archives collection on or before March 30, 2025, is anticipated.

Orientation, supervision, and support will be provided by the Archives Project Committee and the Board of Directors of the Agricultural Society.  

Role and Responsibilities

• After consultation with the organization's volunteers, develop policies and procedures based upon best practices.
• Organize, analyze, and describe archival materials using standardized formats following a review of the collection.
• Develop finding aids.
• Review and select archival description software. Create a procedure for digitization.
• Make recommendations and apply preservation measures for the collection.
• Prepare an archives budget for the Board for September 30, 2024, considering the move of the archives collection.
• Develop standards and methods to guide volunteers. Develop a volunteer training program.
• Be willing to partake in professional development if needed for the success of the project.
• Work with Archives volunteers to improve the organization of materials prior to a move of the collection.
• Meet weekly or as needed with a member of the Archives Project Committee. A written progress report will be presented monthly to the Board and Archives Project Committee.
• If all grant obligations are met prior to the grant closing date, digitization of the collection will be initiated by the employee.

Qualifications   

• A master's degree in archival studies program or equivalent training and experience.
• One year of related experience. Archivist or records management experience preferred.
• Experience with, or knowledge of generally accepted standards of practice for archives is expected.
• Ability to work effectively without supervision.
• Familiarity with or Google Sheets and Docs is helpful.
• Familiarity with scanning and photo management is expected.
• Experience and knowledge of applicable legislation including FOIP and Copyright Laws.
• Strong organization and analytical skills.
• Willingness to manage prompt and professional email communication.
• Interest in working with volunteers.
• You must be legally able to work in Canada.

How to Apply    

Provide information that clearly and concisely demonstrates how your requirements meet the advertised position. Email to admin2@sprucegroveagsociety.com before April 30, 2024


Application Deadline: April 30, 2024

Project Archivist, Vancouver Holocaust Education Centre, Vancouver, BC

    
Location: Vancouver, BC
Compensation: $28.12/hr   

Founded by Holocaust survivors in 1994, the Vancouver Holocaust Education Centre (VHEC) is Western Canada's leading Holocaust teaching museum, engaging more than 25,000 students and teachers annually. The VHEC's mission is to promote human rights, social justice and genocide awareness through education and remembrance of the Holocaust.

We produce acclaimed original exhibitions, onsite and online school programs, teaching materials and public events. The VHEC also maintains a museum collection and archives, Holocaust survivor testimony project, and a library and resource centre.

With an ambitious expansion on the horizon as part of the JWest redevelopment project, the VHEC is poised to expand its reach and ensure that the lessons of the Holocaust engage future generations of British Columbians.

To learn more about our mandate and activities, please visit here.

Description and Duties    

The VHEC is actively searching for a Project Archivist to join our dedicated collections team.

The Project Archivist will be responsible for processing material from nine fonds in the VHEC archives including diaries, drawings, documents, correspondence, photo albums and identity documents. The grant-funded position will commence as soon as possible with an end date of March 31, 2025. The engagement will consist of 1,150 hours or approximately 22 hours per week.


Reporting to the Associate Director of Collections & Exhibitions and working closely with the Digital Archivist, the Project Archivist is responsible for the following duties:

• Background research;
• Item-level and collection-level processing (including arrangement, description, rights analysis, physical storage);
• Finding aid production;
• Creation of catalogue records in the VHEC collections management system;
• Support the Archivist in consultations with external service providers such as conservators and translators;
• Support the Archivist in project communication for VHEC annual report, Zachor, blog and social media.

This position requires working with records relating to the Holocaust and may include content that is graphic in nature, upsetting or triggering.

Qualifications    

The successful candidate will have a graduate degree in the field of archival studies, knowledge of the principles, practices and values of collections management. Candidates who are currently enrolled in a graduate-level program and have complete core coursework in archival or information management studies will be considered. This position requires strong analytical skills, and the candidate should be detail oriented, well organized and have a demonstrated ability to work independently and to deliverable-based deadlines. Experience with Adobe Creative Cloud, DeepL Translator (or similar machine learning translation service) and Microsoft Office.

How to Apply    

Please email your cover letter and resume in one file, quoting Project Archivist in the subject line.

Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission. Please note that only applicants shortlisted for an interview will be contacted.

The VHEC is an equal opportunities employer and encourages applications from Canada's federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.

We sincerely thank all applicants for their interest in the VHEC.

Application Webpage
Application Deadline: April 19, 2024

 

Digital Archivist, Vancouver Holocaust Education Centre, Vancouver, BC

    

Location: Vancouver, BC
Compensation: $28.00/hr

Founded by Holocaust survivors in 1994, the Vancouver Holocaust Education Centre (VHEC) is Western Canada's leading Holocaust teaching museum, engaging more than 25,000 students and teachers annually. The VHEC's mission is to promote human rights, social justice and genocide awareness through education and remembrance of the Holocaust.

We produce acclaimed original exhibitions, onsite and online school programs, teaching materials and public events. The VHEC also maintains a museum collection and archives, Holocaust survivor testimony project, and a library and resource centre.

With an ambitious expansion on the horizon as part of the JWest redevelopment project, the VHEC is poised to expand its reach and ensure that the lessons of the Holocaust engage future generations of British Columbians.

To learn more about our mandate and activities, please visit here.

Description and Duties    

The VHEC is actively searching for a Digital Archivist to join our dedicated collections team.

The Digital Archivist will be responsible for digitizing material from nine fonds in the VHEC archives including diaries, drawings, documents, correspondence, photo albums and identity documents. The grant-funded position will commence May 2024 with a likely end date of September 30, 2024. The engagement will consist of 300 hours or approximately 15 hours per week.

Reporting to the Associate Director of Collections & Exhibitions and working closely with the Archivist and a Project Archivist, the Digital Archivist is responsible for the following duties:

• Digitization of records using flatbed scanners;
• Follow digital preservation guidelines to create TIFF preservation files and JPEG access files;
• Post-processing using Adobe Photoshop and Bridge;
• Generate metadata;
• Perform digital preservation tasks;
• Data entry in the VHEC collections management system;
• Support the Archivist in project communication for VHEC annual report, Zachor, blog and social media.

This position requires working with records relating to the Holocaust and may include content that is graphic in nature, upsetting or triggering.
Qualifications    The successful candidate will have digitization experience and knowledge of the principles, practices and values of collections management. Candidates who are currently enrolled in a graduate-level program and have completed core coursework in archival, museum or information management studies will be considered. This position requires the candidate be detail oriented, well organized and have a demonstrated ability to work independently and to deliverable-based deadlines. Experience with Adobe Creative Cloud and Microsoft Office. Digital photography skills and experience with artifact photography an asset.
 

How to Apply    

Please email your cover letter and resume in one file, quoting Digital Archivist in the subject line.

Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission. Please note that only applicants shortlisted for an interview will be contacted.

The VHEC is an equal opportunities employer and encourages applications from Canada's federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.

We sincerely thank all applicants for their interest in the VHEC.

Application Webpage   
Application Deadline: April 19, 2024
Job poster

 

Archivist, Vancouver Holocaust Education Centre, Vancouver, BC

Location: Vancouver, BC
Compensation: $60,000-$65,000 per annum

Founded by Holocaust survivors in 1994, the Vancouver Holocaust Education Centre (VHEC) is Western Canada’s leading Holocaust teaching museum, engaging more than 25,000 students and teachers annually. The VHEC’s mission is to promote human rights, social justice and genocide awareness through education and remembrance of the Holocaust.

We produce acclaimed original exhibitions, onsite and online school programs, teaching materials and public events. The VHEC also maintains a museum collection and archives, Holocaust survivor testimony project, and a library and resource centre. With an ambitious expansion on the horizon as part of the JWest redevelopment project, the VHEC is poised to expand its reach and ensure that the lessons of the Holocaust engage future generations of British Columbians.

Description and Duties:

The VHEC is actively searching for a skilled and dynamic Archivist to join our dedicated team in April 2024. This pivotal role involves a commitment of approximately 36.5 hours per week.

The Vancouver Holocaust Education Centre is seeking a full-time Archivist to start as soon as possible. Reporting to the Associate Director of Collections & Exhibitions, the Archivist is responsible for the management and creation of systems and processes for the preservation of and access to the VHEC archives and museum collection, in support of the work of the Centre and in compliance with relevant legislation, standards and norms. Interacting with professional staff, volunteers, researchers, donors and members of the public, the Archivist performs a vital role within the teaching museum at an exciting period of growth for its collections. This is an opportunity to contribute to a collaborative team and a social justice mandate.

Reporting to the Associate Director of Collections & Exhibitions, the Archivist is responsible for the following duties:

• Manage and carry out item-level and collection-level processing (including appraisal, arrangement, description, rights analysis, translations and transcriptions, physical storage and basic conservation) of archival material donated to the VHEC collections;
• Maintain and grow the finding aid for the VHEC fonds, describing institutional records created by VHEC staff and stored in Iron Mountain and at the VHEC;
• With the Associate Director of Collections & Exhibitions, oversee donations to the archives and museum collection, guiding donor cultivation, stewardship and acknowledgement;
• Create, follow and maintain strategies, policies and procedures for the management and preservation of archival, testimony and museum holdings in accordance with best practices and standards:
• In collaboration with the Librarian and Associate Director of Collections & Exhibitions, track usage of and support the ongoing maintenance, development and usability of the collections management software.
• With the Associate Director of Collections & Exhibitions, manage relationships to and content in third-party aggregator databases (e.g. Yale Fortunoff, USC Shoah Foundation, memoryBC, EHRI);
• Help identify funding programs and draft grant applications in support of collections activities, and oversee grant projects that fund archival activities (e.g. DHCP, BCHDP, IHRA, Claims Conference, Jewish Community Foundation
• With the Associate Director of Collections & Exhibitions and Librarian, communicate collections budgetary needs to the Director of Operations and Executive Director;
• Train, supervise and provide feedback on the work of collections students, volunteers and contractors;
• With the Associate Director of Collections & Exhibitions, Librarian and Administrator, participate on the team responsible for disaster preparedness and recovery planning and procedures;
• With the Associate Director of Collections & Exhibitions, participate in collections- related exhibitions activities, including checking exhibit label credit lines and writing condition reports;
• Participate in annual planning for collections and future space planning;
• Support the Associate Director of Collections & Exhibitions in the intake, cataloguing and documentation of Holocaust testimonies to the collection;
• With the Associate Director of Collections & Exhibitions and Librarian, respond to external and internal collections reference inquiries;
• Support the Associate Director of Collections & Exhibitions in response to collections reproduction and use requests and track and report on external usage of the collection, ensuring links back to the VHEC and its systems;
• Keep up to date with current archival and digital preservation standards and technologies, relevant legislation and best practices related to collection management;
• Advise staff on institutional records management, databases, privacy and data management and protection;
• Contribute regular updates for the VHEC annual report, Zachor, blog and social media;
• With the Associate Director of Collections & Exhibitions and Jewish Museum & Archives of BC, manage offsite collections storage;
• Represent the VHEC and its collections at programs, and develop public programming and outreach activities related to the archives;
• Perform a variety of administrative duties (creating and updating paper and digital files, maintaining the accession register, communicating supply needs to the Administrator, liaising with other archival organizations, etc.) as required.

Benefits and Perks:

• Competitive benefits package
• 10 health days/year
• 3 PM close every Friday in December
• 2 weeks of vacation
• December holiday shutdown
• Observation of Jewish holidays in addition to statutory holidays (as many as an additional 18 paid days off a year)

Position is Full-time, 36.5 hours a week.

Qualifications:

The successful candidate will have a graduate degree in the field of archival studies, knowledge of the principles, practices and values of collections management, and two years’ work experience, ideally in a museum archive. This position requires strong analytical skills, and the candidate should
be detail oriented, well organized and have a demonstrated ability to work independently and to deliverable-based deadlines.

This position requires working with records relating to the Holocaust and may include content that is graphic in nature, upsetting or triggering.

Experience and Skills:

• Graduate degree in archival studies (required).
• Minimum 2 years’ work experience preferred.
• Database knowledge (CollectiveAccess, Filemaker Pro)
• Adobe Creative Cloud
• MS Office Suite, particularly Outlook, Word & Excel
• Project management platforms (Ex: Asana)

How to Apply:

Please email your cover letter and resume in one file quoting Archivist in the subject line.

Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission. Please note that only applicants shortlisted for an interview will be contacted.

The VHEC is an equal opportunities employer and encourages applications from Canada’s federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.

We sincerely thank all applicants for their interest in the VHEC.

Application Deadline: April 19, 2024
Job Poster