Archivist (Fixed Term Appointment, Full-time, 12 months), The University of British Columbia | Okanagan Campus
 

Location: Kelowna, BC
Compensation: This position is anticipated to be filled at an annual starting gross salary of $6,996.28 monthly ($83,955.30 per annum equivalent) plus vacation and benefits.  

The University of British Columbia's Okanagan campus is situated in Kelowna on the traditional, unceded territory of the Syilx Okanagan Peoples.

ENVIRONMENT:

The UBC Library is committed to being a respectful, healthy environment that encourages leadership, collegiality, diversity, individual growth and opportunity. We work collaboratively to deliver core library services and achieve the priorities outlined in the Library's Strategic Framework. We are committed to eliminating institutional and structural systems of oppression and power (such as colonialism, sexism, classism, heterosexism, ableism, and white supremacy). This work is informed and guided by UBC's Indigenous Strategic Plan, Inclusion Action Plan, Strategic Equity and Anti-Racism Framework, and UBC Okanagan's Declaration of Truth and Reconciliation Commitments.

Employee-led EDIA activities from the Okanagan Library over the past few years have included an ongoing yearly anti-racist book club, collaborative readings of the TRC's Calls to Action, a campus-wide Indigenous Reads Book Club, and Pride in Place pop-up exhibit and discussion around the representation of queer history in the Okanagan.

Both the 2022 and 2023 Library Reports to Senate can provide a deeper look at the initiatives and achievements of the Okanagan Library from the last few years.

EQUITY:

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expressions, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Métis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Description and Duties:

The Library at UBC's Okanagan campus invites applications from creative, service-oriented archivists committed to supporting research excellence and transformative student learning experiences for a full-time, 12-month contract position as the Archivist (Term).

Reporting to the Head, Research Partnerships & Collections, this position is responsible for the coordination of special collections, archives, and digitization for the UBC Okanagan Campus Library. The Archivist (Term) manages Okanagan Special Collections (OSC), including its regionally focused print, digital, audio-visual and archival collections, as well as the archival record of the campus. The position also provides information services to faculty, students, staff, and the public to support teaching, research, and donations. Liaison coverage may vary depending on the candidate experience.

The Archivist (Term) serves on committees, working groups and teams, as appropriate, to build and promote regional collections as a participant in broader institutional goals. They work closely with librarians and archivists from both the UBC Okanagan and Vancouver campuses, and are a valued member of the Okanagan Library, taking a role in the planning, development and delivery of services, and management of collections and spaces relevant to archives and special information resources for students and faculty at the Okanagan Campus.

We are looking for candidates with up to two years' relevant experience who welcome an opportunity to work closely with staff, faculty, students, campus colleagues and the broader Okanagan community.

A complete job description can be viewed on the Work with Us webpage.

Qualifications:

• A masters-level degree with a specialization or concentration in archival science (e.g., Master of Archival Science, or Master of Library and Information Studies (or equivalent) with an archival concentration);
• Demonstrated knowledge of current archival theory and practices is required;
• Excellent organizational and analytical skills;
• Excellent written and oral communication skills

ADDITIONAL PREFERRED SKILLS AND QUALIFICATIONS:

UBC Okanagan Library emphasizes that the preferred skills and qualifications are not required and that we are committed to helping and supporting our future colleague develop these preferred skills and qualifications as needed.

• An additional master's level degree from an accredited program of library, or information science, or equivalent internationally accredited program would be an asset for this position;
• Knowledge and understanding of digital repositories, including Islandora;
• Knowledge and understanding of technical metadata schemas, including MODS or Dublin Core;
• Knowledge and understanding of general subject liaison responsibilities, including reference and research help, instructional design and delivery, and collection development;
• Experience building and maintaining relationships, including with community partners and/or donors;
• Experience preparing exhibits or other programming events;
• Knowledge and understanding of maintaining a budget and setting expenditure priorities, including prospective projects;
• Supervisory experience;
• Knowledge and understanding of promotional outreach, including drafting social media posts and/or media releases;
• Experience in or knowledge of assessment activities to support continuous improvement of library and archival services that enhance learning and engagement;
• Ability to perform effectively independently and in a large and complex team environment;
• Knowledge of library systems and applications.

POTENTIAL ACTIVITIES & RESPONSIBILITIES:

The specific work of this position will be developed based on the successful candidate's skills and in conjunction with existing relationships, projects, and activities that are currently being supported by the UBC Okanagan Library and the Okanagan Special Collections & Archives. The successful candidate for this position will have the opportunity to strengthen, contribute, expand, and/or assume responsibility for elements of this work, as well as identify new opportunities in collaboration with colleagues, depending on capacity and interest:

• Prepare, or supervise the preparation of finding aids for current and backlog archival fonds and maintain, upgrade, and update existing finding aids.
• Oversee routine processing activities such as inventory, rehousing, digitization, and basic conservation of archival resources;
• Liaise with assigned academic departments to enhance the value of the Library as a partner in teaching, research, and scholarship;
• Provide reference, instruction and research services to students, staff, faculty, and members of the public;
• Supervise the selection and acquisition of new and hard-to-find regional resources that meet the mandate of the Okanagan Special Collections, including through gifts-in-kind.
• Coordinate the BC Regional Digitized History web portal, including collaboration with communities, other professionals, and external campus partners to deliver ongoing community-focused collection development services on the basis of stewardship of information resources not owned by UBC;
• Implement and assess digital preservation practices for special collections and archival holdings at UBCO;
• Maintain public-facing digital repositories and other delivery systems. May include activities such as selection, preparation, and management of digital assets, preparation and configuration of descriptive, administrative, and technical metadata, and evaluation and implementation of indexing;
• Participate in events, projects, and committees that bring together the library and the wider community on the basis of archival, primary source, and special information objects;
• Prepare exhibitions of collections, including yearly ongoing cyclical events and proposing new opportunities. Events may support the campus and/or wider community partners, and are often developed for public-facing engagement;
• Manage promotional outreach, including social media and media releases;
• Manage archival reproductions, in conformance to the Canada Copyright Act and the BC Freedom of Information and Protection of Privacy Act;
• Participate on library, campus, and university committees and working groups, as needed;
• Contribute to or participate in research, as applicable;
• Supervise one Library Services Assistant (Archives);
• Participate in relevant conferences, committees and other professional development activities.

TERMS OF APPOINTMENT:

This is a full-time, 12-month appointment with an anticipated start date of May 1, 2025 at the earliest. The start date is flexible depending on candidate requirements.

The successful candidate will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by the Collective Agreement between UBC and the UBC Faculty Association (https://hr.ubc.ca/working-ubc/collective-agreements-and-terms-conditions-employment).

APPLICATION PROCESS:

Applications for this exciting opportunity are to be submitted in one consolidated file (PDF or Microsoft Word format) and must include:

• A cover letter including a statement of citizenship/immigration status;
• A detailed and current curriculum vitae specifying education, training, and work experience in the areas listed above;
• The names and emails of three professional references (Note: references will not be contacted without prior permission).

Please note candidates will be required to create a profile through the UBC system in order to submit an application.

Applicants who are invited for an interview will be contacted to discuss any accessibility needs in advance of the interview. We encourage applicants invited for an interview to request any and all accommodations that they may need in this process.

To ensure full consideration, complete applications are to be submitted by 2025-03-09 at 11:59 PM.

To apply for this position, please visit the following link.
https://ubc.wd10.myworkdayjobs.com/ubcfacultyjobs/job/UBC-Okanagan-Campus/Archivist--Term-without-Review-_JR19965

Please direct your questions to: Lois Marshall lois.marshall@ubc.ca Manager, Planning and Operations | Library The University of British Columbia | Okanagan Campus 3287 University Way Kelowna BC V1V 1V7
Application Webpage (URL)    https://ubc.wd10.myworkdayjobs.com/ubcfacultyjobs/job/UBC-Okanagan-Campus/Archivist--Term-without-Review-_JR19965
Application Deadline: To ensure full consideration, complete applications are to be submitted by 2025-03-09 at 11:59 PM.

Archives Clerk, City of Burnaby, BC

Location: Burnaby City Hall Complex (Deer Lake 1) and McGill Library Branch
Compensation: $4,865 - 5,060 - 5,270 - 5,491 - 5,719/month (2024 Rates) 

Burnaby is a city in British Columbia, Canada. Located in the centre of Metro Vancouver, it's the third-largest city in the province with over 249,000 residents. Burnaby is known for its beautiful surrounding natural environments and diverse culture-making it a sought-after place to live, work and play.

The City of Burnaby acknowledges that we are on the ancestral and unceded homelands of the hən̓q̓əmin̓əm̓ and Sḵwx̱wú7mesh Sníchim speaking peoples, and we are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.

Description and Duties    

This is technical archival work involving responsibility for appraising, arranging and describing municipal and community records according to established archival standards. An incumbent describes records at the fonds, series and file level in both analog and digital format using D/B Textworks database software; prepares archival materials for storage; removes staples, paperclips, glue residue and file folders; labels and stores records according to archival standards; as required, appraises records according to established retention schedules; identifies items to be weeded; provides assistance to patrons and municipal staff in searching the archives for specified records and information. Performs related work as required.

Qualifications    

Qualifications include completion of post-secondary archival training (degree in archival studies from a post-secondary institution preferred) plus sound related experience; or an equivalent combination of training and experience. Considerable knowledge of the Rules for Archival Description and archival preservation practices, including FOIPPA (Freedom of Information and Protection of Privacy Act) and copyright. Ability to appraise, arrange, and describe archival records; conduct research using archival records and finding aids for specified records and information; use software applications related to the work performed (e.g., BitCurator, Exactly, Archivematica, D/B Textworks and related software). A valid Driver's Licence for the Province of British Columbia is considered an asset.

Additional Information    

• This is a temporary full time position until February 13, 2026.
• Location: Deer Lake 1 and McGill Library Branch
• Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM - 4:45 PM (Nine-Day Fortnight)

How to Apply    
Please submit your application online via our job board: https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=6669
Application Webpage (URL): https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=6669
Application Deadline: February 10, 2025 at 11:59 PM (Pacific Standard Time)
 

Archivist, Saint Mary's Academy, Winnipeg, MB

Location: Winnipeg, MB
Compensation: $40,000-$50,000  

St. Mary's Academy (SMA), a Catholic school for girls rooted in the tradition of the Sisters of the Holy Names of Jesus and Mary, is dedicated to nurturing young women in spirit, mind, and body.  The school was founded in 1869 and currently provides education for young women in grades 7 through 12. The SMA Foundation supports the school's mission and works to ensures long-term financial health and sustainability of the Academy.

We are currently seeking an Archivist to join our Advancement Department. This is a full-time (37.5 hours per week), term position (15 months) with possibility of extension The Archivist develops and manages the St. Mary's Academy Heritage Collection and is critical to the preservation and enhancement the school's rich heritage. This role focuses on preserving, organizing, cataloguing, and digitizing historical materials in keeping with archival standards and best practices, as well as improving access to the Collection.

Social Media    https://www.instagram.com/smawinnipeg/   https://www.facebook.com/SMAWinnipeg/

Description and Duties   

Key Responsibilities:

• Archival Management: Organize, catalogue, and preserve archival materials, ensuring best practices.
• Digitization: Digitize physical materials and manage digital archives using consistent metadata standards.
• Preservation: Implement conservation practices and collaborate with specialists to maintain materials.
• Data Entry and Records: Maintain accurate archival records and conduct regular audits.
• Compliance: Ensure adherence to archival standards, legal requirements, and privacy laws.
• Access and Research: Assist researchers and staff in locating materials and prepare items for displays.
• Collaboration: Work with volunteers, the Alumnae Engagement Coordinator, and teaching faculty to enhance community engagement.
• Reporting: Prepare reports on usage statistics and preservation efforts.
• Administrative Support: Participate in departmental meetings and assist with administrative tasks as needed.

Qualifications    

• Post-secondary education in archival studies, library science, history, or a related field (or equivalent experience).
• Minimum 2 years of archival experience (including volunteer/internship roles). • Advanced knowledge of archival principles and standards.
• Proficiency in archival software, databases, and digital preservation tools (asset).
• Strong organizational and research skills with attention to detail.
• Proficiency in Microsoft Office 365 (Excel, Teams, Forms, Outlook).
• Familiarity with privacy laws and ethical record management
• SMA alumnae standing (asset).

Additional Information    

This is a 15-month term position with possibility of extension starting in April 2025. Flexibility in hours may be required for project deadlines.

Join us in celebrating SMA's 156-year history and contributing to its legacy for future generations! We welcome and encourage all inquiries and interest. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. All applicants are thanked for their interest; those being considered will be contacted. All applications will be held in confidence.
 
How to Apply

To apply, please send your resume and cover letter on or before February 7, 2025 to:  

Kate Hodgert-Fennell, Director of Advancement and Development  

khodgert-fennell@smamb.ca   

204 478 6031  

Application Webpage (URL)    https://www.smamb.ca/news/employment-opportunities/
Application Deadline: 7 February 2025, CST
Job Poster

Project Archivist, The Presbyterian Church in Canada Archives, Toronto, ON

Location: Toronto, Ontario, Canada
Compensation: Salary: $31.25 / hour (amounts to annual salary of $56,866 based on 35-hour work week)  

The Archives documents the life and work of The Presbyterian Church in Canada by acquiring and preserving records of enduring historical value to the Church. The Archives contains a multi-media collection with records dating back to the early 18th century. Record formats include: textual records, bound registers, photographs, architectural plans, microfilm, audiovisual materials, publications, and digital records.

Description and Duties   

• Job Title: Project Archivist
• Job Type: Full-Time, Contract (one year with possibility of renewal)
• Work location: National Office of The Presbyterian Church in Canada

Job Summary:

Reporting to the Managing Archivist, the Project Archivist will assist with projects related to: acquisition, appraisal, arrangement and description; research and reference services; records management; and digital records. This is a one-year, full-time, contract position with the possibility of renewal.

Key Responsibilities:
Acquisition, Appraisal, Arrangement, Description

• Acquisition, appraisal, preservation, arrangement and description of materials in backlog (ex. bound volumes, architectural plans, photographs, audiovisual materials, etc.) according to collection mandate and best practices
• Arrange and describe records according to standard archival practices, using the Rules for Archival Description (RAD)
• Create and update finding aids for both new and existing collections
• Create and maintain databases using InMagic DB/Textworks
• Apply basic preservation management to archival holdings and ensure materials are properly stored
• Identify access and copyright restrictions in new and existing accessions

Research and Reference Services

• Respond to basic reference inquiries from the Church-at-large and the general public while adhering to the Church's privacy policies
• Assist researchers in the Archives' reading room and promote user guidelines
• Complete reproduction work from various textual and graphic sources for researchers and staff

Records Management

• Assist with National Office's semi-active records
• Assist with the digitization of National Office records

Special Projects

• Undertake special projects as needed
• Support preparations for the upcoming office move.

Qualifications:

• Post-secondary degree in Information Studies with a focus on Archives and Records Management (or a suitable equivalent)
• Minimum 1 year of work experience in a recognized archive

Work Requirements:

• Knowledge and understanding of archival theory, standards, and best practices
• Proficiency in digital records management and digital archival practices
• Experience creating archival descriptions according to the Rules for Archival Description (RAD) and familiarity with other metadata standards
• Experience using archival management systems and databases
• Knowledge of relevant legislation and/or policies that govern access to records, specifically copyrightand privacy
• Proficiency with Office 365, SharePoint, Adobe, DB/Textworks, and AtoM, with the ability to adapt tonew technologies
• Strong communication skills, both written and verbal
• Proven customer service skills
• Ability to work both independently and collaboratively within a team
• Strong research skills
• Demonstrated organizational and time management skills with excellent attention to detail
• Knowledge of the history, beliefs, structure, programs, and polity of The Presbyterian Church inCanada an asset
• Ability to lift boxes weighing up to 40 lbs.
• Work is done in-person at the national office of The Presbyterian Church in Canada
• May be required to provide a Criminal Records Check - Vulnerable Sector

Additional Information

What We Offer:

The Presbyterian Church in Canada offers meaningful opportunities to have a positive impact on people and communities in Canada and around the world. We are committed to fostering a culture that is inspiring, caring, and inclusive.

Inclusion and Accessibility:

The Presbyterian Church in Canada is committed to inclusive, accessible, and barrier-free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require accommodation, and we will work with you to ensure a barrier-free hiring process.

How to Apply    

Qualified candidates are invited to submit their application including cover letter and resume with the title "Project Archivist" in the subject line to Colleen McCue, Senior Administrator (cmccue@presbyterian.ca).

This contract posting will remain active until 5pm on Thursday, February 6, 2025.
Application Webpage (URL) https://presbyterian.ca/job/project-archivist/
Application Deadline: Thursday, February 6, 2025 by 5pm

Job Posting document

Lead Full-Stack Developer / Semantic Architect (Remote), Dalhousie University / NIKLA

Location: Remote
Compensation: $80,000 - $95,000 per annum (for 35 hours/ week)

The Respectful Terminologies Platform Project (RTPP) is a key project of the National Indigenous Knowledge Language Alliance (NIKLA-ANCLA). The project builds on the efforts of generations of Indigenous people and allies working to create an Indigenous-centred platform featuring terminology that more accurately represents Indigenous cultural heritage and lived experience. The goal is to build an open, online platform providing multilingual terminologies and vocabularies (or metadata) that reflect Indigenous knowledge systems, histories, cultures, places, and people from our perspectives. Research is focused on working with Indigenous communities and allies to develop Indigenous protocols and community-driven solutions for controlled vocabularies. It will be used by museums, archives, libraries, cultural centres, and other knowledge organizations to enrich the information they share. Most importantly, it enables Indigenous communities to be known by the names and terms we determine for ourselves. The project has received a 1.8 million dollar grant to create and test prototypes of the project.

Description and Duties    

Reporting to the Respectful Terminologies Platform Project (RTPP) Co-Leads, the Lead Full Stack Developer will lead a team of RTPP software developers, including members from the technical working group, and collaborate with RTPP researchers to support the development, testing, and implementation of data conversion software, linked data platform software, and entity and ontology management. The individual will have expertise in linked data/semantic data and preferably with the software and platforms such as Wikibase and vocabulary software such as Ontotext.

• Conceptual and semantic development of processes related to tools (models, applications, etc.)
• Application of theory and applied research in connection with linked open data (multilingual modelling, data sensitivity modelling, performance optimization).
• Lead the development of software architecture and maintain oversight and supervision of associated processes (test sequences for the validation of tools, interactions among software, validation of development environments, optimization, deployment on semantic platforms).
• Collaborate on the development and validation of technical documentation relating to modelling projects.
• Contribute to the development of data integration tools and interfaces.
• Liaise with the development team (software developer and metadata architect) and coordinate and oversee related tasks (informal supervision, mentoring, validation of processes and deliverables).

Qualifications   

• Undergraduate Degree in computer science, computer engineering, information science, or related field with relevant experience in structured data, taxonomies, or semantic web applications.
• Experience with programming tools, languages, techniques, industry standards and best practices (linked data; software for semantic web applications, experience with UI design, Node.js, GitLab and GitHub)
• Experience in writing technical documentation and developing workflows.
• Ability to debug and rectify programming errors.
• Ability to plan, organize, prioritize and meet deadlines.
• Excellent verbal and written communication, particularly with people from a variety of technical and non-technical backgrounds.

Additional Information   

The successful applicant will primarily work remotely, with occasional presence on-campus at Dalhousie University to meet client needs and operation requirements.
 
How to Apply    
For questions about this opportunity, email: respectfulterminology@nikla-ancla.com
For access to the full posting and information on how to apply, please visit the Dalhousie University link below and submit your Résumé / Curriculum Vitae (CV) and Cover Letter.
Application Webpage (URL)    https://dal.peopleadmin.ca/postings/18036
Application Deadline: January 31, 2025
 

Ontologist / Semantic Architect (Remote), Dalhousie University / NIKLA

Location: Remote
Compensation: $80,000 - $95,000 per annum (for 35 hours/ week)  

The Respectful Terminologies Platform Project (RTPP) is a key project of the National Indigenous Knowledge Language Alliance (NIKLA-ANCLA). The project builds on the efforts of generations of Indigenous people and allies working to create an Indigenous-centred platform featuring terminology that more accurately represents Indigenous cultural heritage and lived experience. The goal is to build an open, online platform providing multilingual terminologies and vocabularies (or metadata) that reflect Indigenous knowledge systems, histories, cultures, places, and people from our perspectives. Research is focused on working with Indigenous communities and allies to develop Indigenous protocols and community-driven solutions for controlled vocabularies. It will be used by museums, archives, libraries, cultural centres, and other knowledge organizations to enrich the information they share. Most importantly, it enables Indigenous communities to be known by the names and terms we determine for ourselves. The project has received a 1.8 million dollar grant to create and test prototypes of the project.

Description and Duties    

Reporting to the Respectful Terminologies Platform Project (RTPP) Co-Leads, the Ontologist/Semantic Analyst will be a part of the project team and will recommend, plan, test and implement metadata schemas and vocabulary structures. They will support the creation of the RTPP prototype. The prototype will support workflows to create structured vocabularies related to Indigenous communities. Particular attention will be paid to the possible integration of these structures into a variety of metadata management systems, including library and archival collection platforms. They will help develop data models; scope prototype development in relation to vocabularies; and advise on data governance, scale, sustainability and maintenance.

• Assisting to harmonize and develop controlled vocabularies, including data cleaning and reconciliation. Oversee the preparation of structured vocabularies for ingest into the platform.
• Assisting with research, recommendations, and testing of software related to vocabulary management.
• Working with the prototype testing groups to understand and define appropriate standards and assist with the development of governance frameworks for controlled vocabularies.
• Assisting with the development of documentation of project initiatives as well as training and instructional materials relating to vocabulary management and use.
• Ensuring technical specifications are backwards and forward-compatible, with ongoing client training for accessibility & ease of use.
• Reporting on vocabulary work in project meetings and discuss progress and options.

Required Qualifications

• Undergraduate degree in a technical field with at least 3 years of experience in semantic technologies and/or metadata management.
• Experience with metadata schemas and the development of related vocabularies.
• Experience or knowledge of semantic web standards and encoding (e.g. RDF, JSON-LD, SKOS, OWL, Schema.org, SPARQL) and data shape expressions (e.g SHAQL).
• Experience writing documentation and developing workflows and familiarity with data governance and Indigenous data sovereignty.
• Experience with multilingual environments and multilingual controlled vocabularies or taxonomies.
• Effective verbal and written communication, particularly with people from a variety of technical and non-technical backgrounds.

Assets

• Masters degree in Information Studies or allied degree.
• Knowledge of best practices and international metadata standards and schemas (e.g. Library of Congress Subject Headings, Dublin Core, BIBFRAME, MARC, CIDOC-CRM,
• Wikidata) and familiarity with Community-specific vocabularies such as the Homosaurus.
• Knowledge of Indigenous-specific issues within vocabulary and descriptive standards.
• Knowledge of emerging standards, policies, and practices related to data, particularly with
• Natural Language Processing and ML.
• Knowledge or experience with semantic web software tools (e.g. PoolParty, Wikibase, Research Space).
• Proficiency in French.

Additional Information    

The successful applicant may work in-person on campus at Dalhousie University, primarily remotely, or perform a hybrid of the two as agreed by all parties based on operational requirements
 
How to Apply    

For questions or more information about this opportunity, please email: respectfulterminology@nikla-ancla.com
For access to the full posting and information on how to apply, please visit the Dalhousie University link below and submit your Résumé / Curriculum Vitae (CV) and Cover Letter.
Application Webpage (URL)    https://dal.peopleadmin.ca/postings/18159
Application Deadline: January 31, 2025
 

Archives Associate (17 month contract), Trent University Library and Archives, Peterborough, ON
 

Location: Peterborough, Ontario
Compensation: $2,539.17 - $2,997.84 bi-weekly (17 month contract, 25 hours per week)

Trent University Archives collects, preserves, and provides access to a diverse range of archival materials that reflect the unique experiences, achievements, and contributions of individuals and organizations associated with Trent University and the broader Peterborough region. We are also responsible for Special Collections, a collection of rare books and local titles. Our collections support the university's management, teaching, and research, and the research needs of the broader public.

Description and Duties    
Job Purpose: Under the general direction of the University Archivist and Head, Special Collections, the incumbent supports the mission of Trent University Archives by: responding to research requests; cataloguing new donations of historical materials and developing finding aids; digitizing archival documents for web exhibits and online access; contributing to website maintenance and internal and external communications; overseeing the Archives Reading Room; advising clients of policies and procedures and ensuring the safe use of irreplaceable documents; and assisting with the management and oversight of Special Collections and the Trent University Art Collection.

For more information, please view the full Position Description: https://www.trentu.ca/humanresources/careers/non-academic/archives-associate or visit trentu.ca/employment.

Qualifications    

EDUCATION REQUIRED:

• Honours University Degree (4 year) required.
• Archives Technician diploma, Museum Management and Curatorship diploma, or equivalent and/or completion of courses and/or workshops offered by the Archives Association of Ontario, Association of Canadian Archivists, Canadian Conservation Institute, or similar professional organizations are preferred.

EXPERIENCE/QUALIFICATIONS REQUIRED:

• Three (3) years in an archives or related field required.
• Experience with Rules for Archival Description, archival databases, and website development and maintenance.
• Experience with assessing, processing, handling, and describing archival material
• Experience in providing support for research and reference services.
• Experience with the handling and treatment of works of art.
• Experience in digitizing analog archival materials and works of art, handling digital-born archival materials, and creating metadata.
• Familiarity with archival professional standards and ethics, archival terminology, the history of archival practice, archival law and legislation, including current practice on freedom of information and privacy, and copyright in archives.
• Understanding of the fundamental principles involved in the intellectual and physical handling, assessment, description and control of archives and special collections and the services that support them.
• Excellent organizational skills and attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to exercise discretion, tact, and confidentiality.
• Ability to change focus regularly and re-prioritize work when required.
• Ability to read and transcribe cursive script.
• Familiarity with digital scanning technologies, photo-editing software, database management software, Microsoft Word, Microsoft Excel, web development.
• Ability to learn and adopt new technologies as they develop.
• Fluency in English (spoken and written) is required.

Additional Information   

Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact humanresources@trentu.ca.
 
How to Apply    
Those interested in applying are asked to submit a cover letter and resume by email to jobs@trentu.ca (Microsoft Word or Adobe PDF) no later than February 3, 2025 at 4:00 p.m. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name - Job Title). Applications from external candidates will be considered only when accompanied by a completed Employment Application Form.

Application Webpage (URL)    https://www.trentu.ca/humanresources/careers/non-academic/archives-associate
Application Deadline: February 3, 2025 at 4:00 pm (EST)

Records and Information Management Coordinator, City of Welland, ON
 

Location: Welland, Ontario
Compensation: $75, 930. 55 - $88, 828. 00  

At the City of Welland, we're continuously rewriting our story. Not because we don't know where we're going but because we are constantly reaching for new heights, engaging in new approaches, and pursuing what many believe to be unattainable or too ambitious. We're not satisfied with the status quo, and we're certainly not satisfied with doing things a certain way simply because that's how they were done in the past.

We expect our population to increase to over 80,000 in the next 20 years, and serving a diverse, growing community requires strategic thinkers, norm breakers, and passionate civil servants. In Niagara, Welland's growth leads every other municipality, and the City is becoming the region's heartbeat.

So, we invite you to author your chapter and contribute to the overall body of work the City of Welland is creating. At the City of Welland, your ideas are nurtured, your input is invited, a healthy work-life balance is available, and most importantly, your voice will make a difference.


Description and Duties    

Under the direction of the Deputy Clerk, the Records and Information Management (RIM) Coordinator is responsible for the management and administration of the RIM program and related technologies under the guidance and direction of RIM policies, procedures, and guidelines according to best practices and industry standards. The RIM Coordinator will oversee physical and digital records systems, and information management governance.

Qualifications       

• Post-secondary diploma or degree in Records and Information Management, Library Sciences, Public Administration, Archival Studies or related field.
• Minimum three (3) years in records information management, preferably in a municipal setting.
• Experience in project management and change management is considered an asset.
• Experience with database management, electronic document/records management system technology, preferably with TOMRMS and Laserfiche, and digitization of records.
• Demonstrated experience in records and information management, retention schedules, policy, storage and retrieval; best practices for records management systems.
• Working knowledge of the Municipal Act, MFIPPA, and other RIM-related legislation.
• Certified Records Manager (CRM) designation or other RIM certification(s) is considered an asset.
• Excellent verbal, written and interpersonal communication skills, particularly with respect to explaining technical information to all levels of employees.
• Developed time management, organizational, documentation and decision-making skills.
• Strong attention to detail and ability to maintain a high degree of accuracy; strong presentation and training skills.
• Project Management skills and the ability to prioritize responsibilities and adhere to deadlines.

How to Apply    

View a detailed job description and apply by visiting: https://www.welland.ca/Careers.asp
Application Webpage (URL)    https://myavanti.ca/WorkAtWelland/
Application Deadline: Friday, January 31, 2025 at 4:00pm

Archiviste numérique, La Société historique de Saint-Boniface. Winnipeg, MB

Location: Winnipeg, Manitoba
Compensation: 55 000 $ - 65 000 $

La Société historique de Saint-Boniface (SHSB), fondée en 1902, opère le Centre du patrimoine, une institution gardienne du patrimoine francophone et Métis de l'Ouest canadien, et en particulier du Manitoba.

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Description and Duties    

• Numérisation de documents textuels, iconographiques, sonores, et images en mouvement ;
• Traitement des ressources numériques et née-numériques (acquisition, classement, préservation et description) afin de les rendre accessibles ;
• Conception et gestion du programme numérique ;
• Élaboration de politiques et de procédures pour la gestion des archives numériques, particulièrement des systèmes de classification, des calendriers de conservation et des instruments de repérage ;
• Rédaction des contrats de don d'archives et des restrictions à l'accès ayant une composante numérique
• Gestion de projets ;
• Formation et supervision dans le domaine des archives numériques

Qualifications    

• Maîtrise en archives, avec spécialisation en archives numériques, ou expérience pertinente de travail et d'éducation de deux ans ou plus ;
• 2 à 3 ans d'expérience de travail dans le domaine
• Maîtriser le français au niveau universitaire : parlé, écrit, lu ;
• Connaissance et respect pour des normes, des règlements et des procédures archivistiques (y compris RDDA et LPRPDE/PIPEDA) ;
• Connaissance des normes et meilleures pratiques concernant la gestion des archives numériques et la préservation du numérique (p. ex., la pérennité des formats de fichiers numériques) ;
• Connaissance des outils numériques et des normes de métadonnées dans un centre d'archives ;
• Expérience en milieu professionnel fonctionnant avec les systèmes d'exploitation Windows et Linux (version Ubuntu) ;
• Connaissances des logiciels d'usage courant, tels que Microsoft Office, AtoM, InMagic, Photoshop/GIMP, DBTextworks, Audacity, FileZilla, Aviary (OHMS), Bitcurator, FTX Imager, Jacksum, TeraCopy, etc .;
• Adepte du travail en équipe ;
• Aisance dans les relations avec les clients, les donateurs, l'assistance informatique, les bénévoles et d'autres, en faisant preuve de tact et de diplomatie ;
• Souci du détail ;
• Capacité à analyser, à résumer et à expliquer des concepts techniques dans un langage simple ;
• Débrouillardise et capacité à résoudre des problèmes ;
• Capacité à prendre l'initiative, à organiser et à planifier et gérer les priorités.

Information   

La SHSB cherche un ou une archiviste numérique pour un poste permanent à temps plein (40 heures par semaine, du lundi au vendredi). Le travail sera effectué en personne, au Centre du patrimoine (340 boul. Provencher, Saint-Boniface, Manitoba).

AVANTAGES SOCIAUX :

Horaire flexible, régime de retraite collectif, assurance médicaments, soins dentaires, stationnement gratuit au lieu de travail, etc.

How to Apply    
Envoyez une lettre de présentation et un curriculum vitae en français avant le 1er février 2025 à Émilie Pigeon, directrice générale : direction@shsb.mb.ca
Application Webpage (URL)    https://shsb.mb.ca/offre-demploi/
Application Deadline: 1er février, 2025
Job Poster

 

Senior Collections Manager, Audio-Visual Collections, Royal BC Museum, Victoria, BC

Location: Victoria, BC
Compensation: Annual Salary Range: $69,760.70 - $79,322.69 

The Royal BC Museum, which includes BC Archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. The museum celebrates the province's diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the territory of the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Xwsepsum (Esquimalt) Nations

Description and Duties    

CAREER OPPORTUNITY

• Senior Collections Manager, Audio-Visual Collections
• Indigenous Collections and Repatriation Department
• Full Time, Temporary - One Position, Up to 2 Year Term with possibility of extension
• HRO 21
• Annual Salary Range: $69,760.70 - $79,322.69

The Royal BC Museum, which includes BC Archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. The museum celebrates the province's diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the territory of the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Xwsepsum (Esquimalt) Nations.

DEPARTMENT OVERVIEW

The Indigenous Collections and Repatriation (ICAR) department is comprised of six collection areas and a team of staff that care for the following materials:

• Indigenous Materials (16,000+ items)
• Photo Collection (65,000+ photos)
• A/V Collection - Audio (3,700+), Film (17), Video (34)
• BC Archaeology (230,000+ objects)
• Historic Documents related to the materials in the collection (350,000+ documents)
• Publications and Resource (2,500 items)

ICAR works closely with:

• First Nations communities and Indigenous organizations by establishing and maintaining respectful and meaningful relationships, providing access to and stewardship of Indigenous collections, supporting community capacity building where requested, facilitating the repatriation of ancestral remains and the transfer of First Nations belongings upon submission of Repatriation requests in accordance with ICARs Repatriation policy.
• Other RBCM departments to explore opportunities for research, learning, exhibitions, and special projects that support the museum's mandate and goals.
• Government agencies, Ministry of Indigenous Relations and Reconciliation, Archaeology Branch, the BC Archives and Heritage Branch on projects of shared interest.

JOB OVERVIEW

The Senior Collections Manager, Audio-Visual is responsible for planning and conducting collections management projects and activities related to the Indigenous collections, with priority given to the audio-visual collection, working with Indigenous community members and external researchers to provide access to the collections, working on initiatives to preserve collections and make them better accessible digitally, preparing the collections for a potential move to a new building, planning and participating in learning programs, exhibit planning, popular and technical writing, public speaking, workshops and other public events, as well as answering public inquiries.  

The position is responsible for preserving and making accessible the Indigenous audio-visual material and working closely with the RBCM repatriation specialists, Collections Managers including directly supervising the Collections Manager, AV to prepare any audio-visual items in the Indigenous Collections related to Treaty discussions, which will continue during modernization.  

This term position will focus on digitizing the AV collection and fulfilling access requests and liaising with Nations/community members with relationship to their cultural heritage in the collection. Key aspects of project work will include:

• work closely with Nation/community partners in accessing and stewarding of their cultural heritage in the AV collection
• the coordination of digitization with external vendors and creating metadata to meet Archival standards
• incorporating metadata about the digitized materials into the records management system
• managing the physical and digital materials to meet best practices for collection care
• managing of the records
• researching permissions and copyrights
• liaising with BC Archives and other collections in research and access requests
• liaising with the ICAR Repatriation Leads in the fulfilling of repatriation requests and visits
• managing of access requests

QUALIFICATIONS

• We are looking for a Senior Collections Manager who brings a wealth of expertise to our team. We are prioritizing lived experiences and cultural knowledge and/or candidates that hold a bachelor's degree. An equivalent combination of education, training and experience may also be considered.
• In addition, the ideal candidate will have experience in working with BC Nations and Indigenous communities around safe keeping and access of archival cultural heritage. Progressively responsible work experience with communities and in an archive, museum, gallery, cultural centre; or within a community with a focus on archival collections, preparation, documentation, care and supervision will be an asset in this role; along with experience applying community feedback.
• In responding to the impacts of colonization on Indigenous people, we encourage and will give priority to applications from those who wish to self-identify. One of our guiding principles is to operate in a trauma-informed manner and thus, it is your choice whether to volunteer information. We will hold your information and application in strictest confidence, sharing it only with the hiring panel.
• For more information about the role and job requirements for this position, we invite you to review the job profile in detail. If the position continues to be of interest, we encourage you to apply and contribute your expertise to our dynamic team.
• Before you apply for this position, you must meet the eligibility requirements. To be eligible to work in Canada, you must be a Canadian citizen or permanent resident of Canada or authorized in writing to work in Canada under the federal Immigration Act. Eligibility to work in Canada is granted through citizenship, permanent resident status, or a work permit.
• An eligibility list may be established.

Qualifications    
JOB REQUIREMENTS

Education and Experience:

• Bachelor's degree, or equivalent lived experiences and cultural knowledge; OR
• An equivalent combination of education, training (such as a certificate in collections management preferably with A/V emphasis, or in a related field, e.g., archives and library sciences, or community engagement), and experience may be considered.

Preference may be given to applicants with one or more of the following:

• Experience in working with BC Nations and Indigenous communities around safe keeping and access of archival cultural heritage.
• Progressively responsible work experience with communities and in an archive, museum, gallery, cultural centre; or within a community with a focus on archival collections preparation, documentation, care and supervision.
• Experience applying community feedback appropriately to specific objects and developing, in consultation with communities, protocols for storage, care and handling of historic AV materials.

In responding to the impacts of colonization on Indigenous people, we encourage and will give priority to applications from those who wish to self-identify. One of our guiding principles is to operate in a trauma-informed manner and thus, it is your choice whether to volunteer information. We will hold your information and application in strictest confidence, sharing it only with the hiring panel.

PROVISO:

Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position)

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed within the job profile.

Please submit your resume and cover letter in PDF format by Friday, December 20, 2024 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2024-44 via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Webpage (URL)    https://www.royalbcmuseum.bc.ca/about/people/employment
Application Deadline: December 20, 2024
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