Archives and Records Analyst
World Bank Group

Location: Washington, DC. USA
Compensation: $71, 000 - $95, 000 USD (free of tax or tax allowance provided)

Are you an archivist, records manager, or information governance specialist who wants to build a career that is truly worthwhile? Working at the World Bank Group (WBG) provides an outstanding opportunity to help our clients solve their greatest development challenges. The WBG is the oldest and largest multilateral development bank in the world and was founded in 1945.  It is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 12,000 staff worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The WBG Archives & Records team protects the institutional memory of the WBG and provides staff and the global community with access to relevant information and services to foster transparency and accountability, and reflect history to enable effective delivery of development solutions. We aspire to transform information governance across the entire lifecycle of information and illuminate WBG history to enable effective and accountable operations. ITSAR is responsible for: Management of Records Policy (including advisory services, policy compliance outreach and training, appraisal / retention schedules, and requirements for systems); providing records management support to WBG Institutions and staff; off-site records center services; implementation of the World Bank Policy on Access to Information; crafting knowledge products that promote the history of the WBG and the archival holdings; and the preservation and intellectual control required to maintain access to archival records.

We are a diverse and inclusive team that solves challenges with creativity and curiosity, embraces technology to increase the impact our archival holdings can create, and brings effective information governance to the WBG's current information assets. We provide meaningful work, an open and collaborative environment, innovative and interesting challenges to solve, and an opportunity to develop your skills while contributing to the mission of the WBG.  We value collaboration, openness, curiosity, and perseverance! For more information about ITSAR, visit:  https://www.worldbank.org/en/archive/aboutus

Description and Duties    

As part of the ITSAR Information Policies & Records Lifecycle Governance Team, the successful candidate will take part in in the following activities:

Policy and Information Governance

•    Define and implement policies, procedures and guidelines pertaining to records management and information governance.

Appraisal and Disposition

• Deliver archival appraisal and transfer services such as writing records retention and disposition schedules, conducting appraisal interviews and on-site visits, and analyzing business functions and processes to determine the value of records.
• Implement records retention and disposition schedules.
• Guide clients on applying the appropriate disposition authorities to their records.
• Apply innovative artificial intelligence and machine learning technologies for the classification and appraisal of digital records.Participate in IT decommissioning projects.

Application of Records Management Controls to WBG Applications

• Manage the retention and disposition roles in the Microsoft Compliance Center to perform information governance tasks, including retention policy and label creation and administration, management of disposition reviews and legal holds, record destruction, reporting, creation of trainable classifiers, etc., and suggest improvements of the system.
• Take part in the "In-Place Records Management" project, which seeks to use an application's existing functionality, or develop additional capabilities, to apply controls to the records in the same location where they are created, used, shared, and stored.
• Select records for ingestion into the WBG's Digital Preservation System, based in Preservica.
  

Governance of WBG Intranet sites and other M365 collaboration solutions

• Support the IRC Governance Team in the governance of M365 applications via the Intranet Resource Center.
• Appraise the value of M365 applications at the beginning and end of their lifecycle and archive permanent applications in Preservica.
  

Records Management Support and Outreach

• Provide support, and direction on the management of records to WBG units, including, but not limited to, good records management practices, use of SharePoint Online capabilities, administration of folder structures in SharePoint and other M365 applications, transfer of analog records to the WBG Archives and destruction of expired records. 
• Design, develop and deliver training on records management and records management systems.
• Be an active participant in the unit's day to day projects and responsibilities.

Required Skills and Abilities

• MA/MS in Archives, Records Management, Information Science, or related field.
• A minimum of 2 years of relevant experience.
• In-depth understanding and practical experience with standards and good practices for records management, records appraisal, and records disposition.
• Ability to conduct independent research and functional analysis and to make judgments on the archival value of the variety of business records.
• Experience with the records management solution for the Microsoft 365 platform and/or with using other electronic records management systems.
• Ability to develop out-of-box solutions and customizations on Microsoft Office 365 platform and experience with Microsoft Power Automate would be an asset.
• Knowledge of Preservica would be desirable.
• Ability to communicate information graphically in an appealing way for reporting and other communication needs.
• Conceptual, analytic, and innovative problem-solving ability.
• Hands-on and results-oriented approach.
• Excellent oral and written communication skills in English; ability to write concise and accurate reports, and good public outreach skills.
• Ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Ability to develop and maintain good working relationships with staff at various levels across the organization.
• Curiosity in the WBG's work and familiarity with its mission and objectives.
• Flexibility towards work environment changes and emerging opportunities.
• Additional Information    This posting is listed as "local," but applicants from around the world are invited to apply.  Relocation assistance is possible.  
  

Application information

Submit your application on-line before March 31, 2022. Job number is 14858.
Application Webpage (URL): https://worldbankgroup.csod.com/ats/careersite/Jetails.aspx?id=14858&site=1
Application Deadline: March 31, 2022.

86589542_tor_appraisal_archivist_ge_level_-_2022_position_-_2nd_version.docx

Contract Archivists (2-3 positions)
Heritage Professionals

Location: Ottawa
Compensation: $28-$42 hourly rate depending on experience and qualifications

Heritage Professionals (HP) is a heritage consulting firm situated in Toronto. It was established in early 2012 and specializes in a variety of different heritage services in the areas of archives, information management and curatorial work. For more details, please consult the corporate website below.

Description and Duties    

Heritage Professionals is seeking two to three archivists to take part in a project for our Ottawa-based client, the Canadian Union of Postal Workers (CUPW). The initiative will involve appraising, selecting, arranging, processing, preserving, and describing approximately 85 linear metres of records - in a variety of media and formats -- housed in their archives. The work will be carried out in a professional manner and in accordance with archival standards.

The archivists will report to the HP Supervisor, Ross Gordon, who will be available on site to provide support, liaise with the other members of the management team and the client, and ensure that the project is progressing according to the timeline. The project will mainly take place in the client's HQ building in Ottawa Centre and will be undertaken from April to November 2022. The contract is full-time and will run for approximately six to eight months.

Successful applicants may be relied on for future initiatives undertaken by Heritage Professionals. The client has also expressed an interest in creating a permanent position after the project ends. The archivists involved would be considered first for this potential opportunity.

Qualifications    

The preferred candidates will have a completed master's degree in Archival Studies, Information Studies, or the equivalent in regard to background, training and experience in the field. The individuals will also have a minimum of 3 to 10 years of practical archival experience.

Some of the required qualifications, skills, and characteristics that the successful candidates must possess include:


    Familiarity with and expertise in the areas of archival appraisal, selection, preservation, arrangement, and description;

    Experience working with textual, graphic, and AV materials. Some experience with artefacts would be an asset;

    Thorough knowledge of Rules for Archival Description (RAD) and proven experience arranging and describing records in all media and at all levels (fonds to item) according to RAD;  

    Proven expertise working with Microsoft Suite software and archival databases such as DB Textworks;

    Ability to lift boxes and items up t0 30 lbs;

    Strong communication and time management skills;

    Be detail oriented and have a commitment to accuracy;

    Comfort working with a team as well as the ability to take and respond effectively to direction from above;

    Facility to conduct work in an independent fashion and take initiative when required;

    Proven capacity to resolve problems effectively and manage multiple tasks at once.

Staff are expected to always act in a safe manner and ensure that those around them do not put themselves or others at risk. Safety is everyone's responsibility. This includes protocols around the coronavirus virus - vaccinations, personal spacing, and masking -- depending on external mandates.
 

Please submit a cover letter and resume with a minimum of three references via email by 5 pm (EST), 25 March 2022.

• Heritage Professionals
• Attention: Ellen Scheinberg, President/Principal
• heritageprofessionals@yahoo.ca
• Website: http://www.heritageprofessionals.net
  

Only those applicants selected for an interview will be contacted.

Application: please apply via email
Application Deadline:  25 March 2022 at 5:00 pm (EST)

Upload job poster / document: 86589542_job_poster_for_cupw_-contract_archivists_-_final_version.pdf

Digital Preservation Business Lead
Bank of Canada

Location: Ottawa
Compensation: Salaries are based on qualifications and experience and typically range from $86,780 to $108,465 (job grade 17)

Take a central role

The Bank of Canada has a vision to be "a leading central bank-dynamic, engaged and trusted-committed to a better Canada." No other employer in the country offers you the unique opportunity to work at the very center of Canada's economy, in a diverse and inclusive organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in an environment where we are reinventing central banking, renewing ways of doing business and reinforcing a culture of innovation.

Description and Duties    

What's new

The Bank of Canada has been mandated to become a digital first central bank.  The Knowledge and Information Services (K&IS) team, a business line within the Corporate Services and Data department, wants to conduct a long-term assessment, management and preservation of the Bank's born-digital and digitized information and data assets for internal and public/open access needs. This important work will provide the foundations for the infrastructure, policies and processes needed to progress the Bank posture related to digital preservation.
 
Join our Knowledge and Information Services (K&IS) team

The Digital Preservation Business Lead will be reporting to the Director, Knowledge, and information Services.

K&IS is a business line within the Corporate Services and Data department, an internal service department in the Bank's Corporate Administration function. K&IS provides information and data resources, services, tools, systems, and policies which help Bank staff access, utilize, manage, and share quality information to effectively accomplish the Bank's business goals. K&IS specializes in digital library and content licensing services; digital scholarship services; research and reference services; corporate record services; support to end users for the Bank's content management and collaboration systems; and management of the Bank of Canada Archives.


What you will do      

As the Digital Preservation Lead, you will be responsible for the assessment of the digital preservation considerations of the Bank's digital information collections: Bank's publications/research outputs, corporate records, and the archives, factoring in the functionalities of the Bank's current technological and business environment. You will continue the environmental scan we started by networking with peer organizations from around the world to identify opportunities to learn and share. You will lead an internal requirement gathering exercise with the Bank's owners of corporate repositories. You will conduct an options analysis of possible tools, including assessment of possible partnerships with applicable Canadian national institutions.

By the end of your term, you will:

• have developed the Bank's digital preservation roadmap, and related plans,
• completed identified and costed courses of action, and garnered support from key partners across the Bank.

Qualifications: Your education and experience

• Master's degree, from a school accredited by the American Library Association, in library sciences, archives, information management, information sciences, or related field; and
• a minimum of 5 years of recent relevant work experience in a library or information services unit  
  

What you need to succeed

You demonstrate a high degree of initiative and entrepreneurship and are comfortable leading facilitated discussions that provide an opportunity for open-ended and ambiguous brainstorming.  Your strong communication skills enable you to inspire and establish strong relations with various partners and collaborators. You are resourceful, well-organized, and have exceptional analytical and problem-solving skills with the ability to make sound decisions and judgments.  Your experience capturing and analyzing clients' information requirements and conducting effective information and technical needs assessments related to digital preservation is essential.

You have knowledge or familiarity of:

• institutional repositories, data repositories, digital preservation systems and platforms.
• national and international collaborative, digital preservation efforts.
• Globally recognized digital preservation standards for various digital formats (audio, video, image, text). You possess operational experience using metadata schemas relevant to digital preservation such as PREMIS, METS, MARC, EAD.
  

Nice to have

• Post-Masters certificate in digital preservation, digital archives, digital curation, or digital asset management
• Experience as a leader or team member on an enterprise-wide project.
• Relevant experience in digital preservation initiatives.
• Demonstrated success working remotely or in a hybrid environment

What you need to know

Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.

Priority will be given to Canadian citizens and permanent residents

Security level required: Reliability

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

In response to the COVID-19 pandemic and further to public health guidelines, preventative measures are being taken to ensure health and safety during the recruitment process. All interviews are conducted virtually.

Hybrid Work Model & Remote work

The Bank is moving towards a hybrid working model which allows employees to telework up to 50 percent of the time, balanced over a two-week period. Since this position is temporary it can be staffed remotely from anywhere in Canada for those candidates not within commuting distance to the Bank office.

In the event that the position becomes regular/indeterminate, you will be required to adhere to the hybrid model. Relocation assistance may be offered by the Bank for terms greater than 2 years.

Vaccination Policy

In response to the COVID-19 pandemic that was declared by the World Health Organization, the mandates issued by the federal government, and the direction provided by public health authorities, the Bank of Canada requires all new employees to be fully vaccinated prior to their start date.

Selected candidates will be asked to provide proof of vaccination status at the reference stage. Candidates who are unable to be vaccinated against COVID-19 and require an accommodation for a legitimate medical, religious or other human rights-based grounds will follow a separate process.

Covid-19 Authorized Vaccines in Canada

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

What you can expect from us

This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career.

For more information on key benefits please visit A great deal to consider.

• Salaries are based on qualifications and experience and typically range from $86,780 to $108,465 (job grade 17)
• Depending on performance, you may be eligible for performance pay for successfully meeting (7 to 10% of your base salary) or for exceeding expectations (15% of your base salary). Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs.
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

 
Application Webpage (URL)    https://bit.ly/3rWuPd0
Application Deadline: March 6, 2022
 

Archivist
City of Edmonton Archives

Location: Edmonton, Alberta
Compensation:  $34.967 - $43.894 (Hourly); $61,603.110 - $77,330.250 (Annually).

Please Note: Up to 2 permanent full-time and 1 permanent part-time positions
Hours of Work: 33.75 hours per week for full-time and up to 30 hours per week for part-time, Monday - Friday

It's time to make history and help preserve it while you're at it! Work at the majestic Prince of Wales Armouries Heritage Centre and support the City of Edmonton Archives through developing and maintaining effective archival management of the City's and citizens' records. Because of you, the citizens of Edmonton, visitors and other guests to the archives and its website will enjoy being able to access and experience historical documents and photographs.

Description and Duties

As a City of Edmonton Archivist here is how you will protect History:

• Assist with reference room oversight and revenue generating streams of business
• Apply the proper methodology to acquire, process and preserve archival material in various formats, according to archival standards and internal procedures
• Adhere to the  Digital Archives Preservation Program to capture metadata, monitor digital collections in storage and perform maintenance tasks for preservation
• Maintain, update, and troubleshoot  online databases 
• Monitor archival storage areas to ensure the stability of records and environmental conditions
• Maintain the Archive's website and promote social media presence. Gather and input content, maintain active links, monitor and clean up
• Promote the Archives' collection with communication and outreach activities such as exhibits and presentations
• Participate in corporate and external events relating to the collections
• Participate as part of the City staff team in corporate culture, safety and security initiatives and training activities as required
• Prepares reports, correspondence, statistics and recommendations according to archival and section requirements
• Perform related work and special projects as required

Qualifications    

University education in archival studies, history, library and information studies, indigenous studies or a related discipline, with course work in archival principles, procedures and techniques.  Training at the graduate level would be considered an asset.

• A minimum of 2 years experience with digital records or digitization project management in an archives environment
• Experience and knowledge of generally accepted standards of practice for archives such as Rules for Archival Description (RAD), conservation, access and other archival procedures
• Knowledge of applicable legislation including FOIP and Copyright
• Knowledge of processes and procedures related to the provision of customer service
• Knowledge of the processes and equipment involved with photographs, negatives, film, microfilm, microfiche, video and sound archives, and measuring environmental storage conditions
• Knowledge of the application of information technology, including digitization, social media and website maintenance within an archival environment and the Archives catalogue system (AtoM) as well as other software (graphics and photograph processing - ACDSee and Adobe)
• Strong skills in interpersonal relations, teamwork, analysis, time management, organization and written and verbal communication
• Ability to interact directly and work effectively with a wide range of people, and exercise sound judgement
• Experience and proficiency working with the Microsoft Office Suite and Google Applications and hierarchical databases
• Willingness to be an active team member, assisting in all aspects of archival work to ensure public awareness and satisfaction with the City's Archives and services
• Excellent organizational, analytical, interpersonal, verbal, and written skills with focus on attention to detail
• Highly self-motivated with the proven ability to work independently and in a team to effectively prioritize and execute tasks
• Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3etpEt6.

COVID-19 Notice: The City of Edmonton has implemented a COVID 19-Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires, and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.

For more information, please refer to our COVID-19 Vaccination Policy (bit.ly/3lKwb6j) and COVID-19 Vaccination Procedure (bit.ly/39BICMt).

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Employment@edmonton.ca.

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
 
Online Application Webpage (URL): https://edmonton.taleo.net/careersection/2/jobdetail.ftl?job=42227&tz=GMT-07%3A00&tzname=America%2FEdmonton

Application Deadline: February 10, 2022

Records and Information Specialist
Canadian Centre on Substance Use and Addiction

Location: Ottawa
Compensation: Not Disclosed

An Act of Parliament created the Canadian Centre on Substance Use and Addiction (CCSA) in 1988 as a non-governmental organization to provide national leadership on substance use and to advance solutions to address alcohol- and other drug-related harms.

Description and Duties    

The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. It is the only organization with a legislated mandate to undertake this work at a national level. We partner with public, private and non-governmental organizations to improve the health and safety of Canadians. CCSA's vision is for a healthier Canadian society where evidence transforms approaches to substance use.

Reporting to the Director, Information Systems and Web Services, the Records and Information Management Analyst supports CCSA by providing expertise in monitoring and analyzing CCSA's information management practices including privacy and consent related matters. The Records and Information Management Analyst maintains and implements strategies, guidelines and policies, as well as ongoing audits and staff training.

Responsibilities

• Maintains and updates CCSA's Information Management (IM) framework including policies, governance and business rules.
• Maintains CCSA's online, digital and paper records, as well as information repositories (including retention, disposition and archive activities).
• Maintains and updates CCSA's plan for records and metadata to ensure records are managed effectively and in compliance with organizational reporting procedures.
• Implements, and revises as required, records guidelines, processes, and procedures.
• Implements life cycle management practices and consent by responding to questions, tracking requests and monitoring applicable legislations.
• Maintains enterprise content management systems classification scheme, functions and activities.
• Monitors external trends, emerging issues and legislation related to IM/Records Management (RM) practice and recommends/implements improvements.
• Contributes to the development of organizational initiatives as they relate to IM/RM practices, policies, and awareness.
• Conducts and tracks IM/RM orientation for new staff, and provides staff updates as required.
• Responds to privacy/consent requests from CCSA staff and partners as they pertain to the collection of information through forms, surveys and other documents.
• Monitors and maintains CCSA's compliance to privacy legislation. Engages third parties as required.
• Other duties as assigned.

Qualifications and Experience

• Bachelor's degree or diploma in a relevant discipline (e.g., public administration, information/records management, Archival studies or library sciences).
• Minimum of 3-5 years of relevant experience in providing information and record management services.
• Experience with enterprise content management systems such as SharePoint, M-files, or OpenText.
• Understanding of PIPEDA, CASL, Antispam and other applicable legislation.
• Knowledge of information and records management principles, practices and trends.
• Experience in the development and implementation of IM/RM procedures, guidelines or related products and services.
• Ability to plan, organize and manage multiple projects taking into consideration conflicting and changing priorities and within established timeframes.
• Well-developed analytic and reasoning skills; the ability to understand, express and apply technical concepts, methods and procedures as they apply to information and records management.
• Demonstrated ability to work both independently and in a team environment with a high degree of initiative, responsibility, efficiency and attention to detail.
• Effective interpersonal, organizational, and oral and written communication skills.
• Advanced Microsoft Word, PowerPoint and Excel skills.
  

Assets

• Subject knowledge in substance use and addiction or a related field (e.g., health, clinical sciences, social sciences).
• Knowledge of copyright law.
• Bilingual English and French.

CCSA welcomes and encourages applications from people with disabilities. Accommodations for candidates with disabilities are available upon request during all aspects of the selection process.

Consideration of candidates will begin immediately and will continue until the position is filled. Interested candidates should submit a résumé and covering letter by email to hr@ccsa.ca. We thank all respondents; however, only those candidates selected for an interview will be contacted.

Application Webpage (URL): https://www.ccsa.ca/careers
Application Deadline: Feb. 28, 2022 5 PM

 

Chef d'équipe contrôle des documents
Suncor

Location: Montreal, Quebec
Compensation:  $ 90,000 - 110,000

Nous sommes la plus importante société énergétique intégrée du Canada grâce à notre portefeuille d'activités qui comprend notamment le développement et la valorisation des sables pétrolifères, la production pétrolière et gazière extracôtière, le raffinage du pétrole et la commercialisation des produits sous la marque Petro-Canada. Notre présence sur la scène internationale permet de profiter d'occasions intéressantes où vous pourrez apprendre, apporter votre contribution et vous perfectionner en occupant divers postes qui feront avancer votre carrière. Nous plaçons la sécurité avant tout - si ce n'est pas sécuritaire, ne le faites pas. Nos solides antécédents de croissance et l'accent que nous mettons sur le développement durable présentent des perspectives d'avenir extrêmement prometteuses. En savoir plus sur notre raison d'être et nos valeurs.

En plus des emplois valorisants, nous offrons également un programme attrayant de rémunération des employés, comprenant :

• un salaire de base, des programmes de rémunération concurrentiels et un programme de prime d'encouragement annuelle;
• un programme d'avantages sociaux à la carte;
• des régimes de retraite et d'épargne intéressants.

Description and Duties    

- Gérer, diriger et supporter une équipe d'agent(e) et d'analyste au contrôle documentaire dans leur travail quotidien en assurant une progression de tous les membres de l'équipe, tout en démontrant les valeurs de Suncor
- Participer activement au déploiement d'une nouvelle plateforme numérique centralisée (ADLP) et agir à titre de personne ressource
- Maintenir, adapter et modifier les processus établis contrôlants la création, la transmission, la conformité et l'archivage des documents de projet, d'opération et d'entretien selon les normes en vigueur
- Gérer le cycle de vie complet d'une quantité importante de documents pour l'ensemble de la clientèle interne et externe à l'entreprise (en très grande majorité des professionnels de l'ingénierie), en vous assurant du contrôle de la qualité
- Superviser la mise à jour des données des équipements de la raffinerie dans les systèmes informatiques (SAP, Webtop, etc.)
- Gérer l'élément 11 - Gestion de l'information - du Système de Gestion de l'Excellence Opérationnelle de la raffinerie (SGEO)
- Agir à titre d'expert en matière de gestion de l'information
- Supporter les différents départements de la raffinerie dans leurs requêtes documentaires (ingénierie, entretien, et opération)
- Assurer l'accessibilité aux outils numériques des usagés externes à l'entreprise
- Développer des procédures et de guides pour améliorer les processus de travail
- Développer des KPI pour mesurer la performance de l'équipe

Exigences essentielles (minimales)

- Excellente maîtrise du français parlé et écrit
- Diplôme de niveau collégial ou universitaire en gestion de la documentation, ou archivistique, ou gestion de l'information
- 5 à 10 ans d'expérience dans un milieu similaire (ex : milieu technique/industriel, firme de génie conseil, industrie lourde, entreprises de construction, etc)
- Bonnes aptitudes à communiquer et à travailler en équipe
- Excellentes aptitudes en leadership, en gestion des priorités, avec de bonnes aptitudes analytiques et orienté sur les résultats
- Vous avez une bonne expertise en analyse des besoins, en résolution de problème et en recherche de solutions novatrices
- Un sens inné de l'organisation et des séquences logiques de travail, vous avez la flexibilité et la capacité de créer/optimiser des méthodes de travail appropriées
- Un accord avec nos valeurs : la sécurité avant tout, plus forts ensemble, discipline opérationnelle, curiosité et apprentissage continu, et agir avec intégrité

Préférence pour :

- Connaissance du logiciel SAP est un fort atout
- Bonne maitrise de l'anglais parlé et écrit pour communications fréquentes avec le bureau chef
- Expérience dans la gestion ou la réalisation de projets spéciaux est un atout

How to Apply    

Postulez sur notre site:  https://jobs.suncor.com/job/Montreal-Chef-d'%C3%A9quipe-contr%C3%B4le-des-documents-Queb/834385500/

Application Deadline:   February 9, 2021 

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Toronto Reference Library Branch - Special Collections Service Development & Innovation
Compensation: $82,992.00 per annum (2022 Rates), Permanent Full-Time

Hours per week & Schedule of Work: (SUBJECT TO CHANGE IN ACCORDANCE WITH ARTICLE 19) 35 hours per week. Evenings and Saturdays required.

Weeks 1 & 2: Mon. 12:30 pm - 8:30 pm, Wed. 12:30 pm - 8:30 pm, Thurs. 9:00 am - 5:00 pm , Fri. 9:00 am - 5:00 pm , Sat. 9:00 am - 5:00 pm (Week 2 Only). Plus seven [7] variable hours.

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with 40 languages represented in the diverse library materials.

JOB SUMMARY: To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

Description and Duties  

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
  
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.
  

Qualifications

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.
  
  How to Apply:
  
  E-mail your cover letter and resume, quoting the Job POSTING #: 22-051EXT, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.
  
  COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.
  
  The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.
  
  Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.
  Application information
  
  Application Webpage (URL) https://tpl-main.cdn.prismic.io/tpl-main/b971f9e7-206b-4f76-9a85-b22b387fa240_22-051EXT+Perm+FT+Special+Collections+Archivist.pdf
  Application Deadline Jan 28, 2022
  
  
  
  

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Toronto Reference Library Branch - Special Collections Service Development & Innovation

Compensation: $82,992.00 per annum (2022 Rates), Temporary Full-Time (For approximately twelve [12] months). Hours per week & schedule of work, subject to change in accordance with Article 19), 35 hours per week.

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every
year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with 40 languages represented in the diverse library materials.


Description and Duties    

Weeks 1 & 2:

Mon. to Fri. 9:00 am - 5:00 pm.


JOB SUMMARY: To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

•    Arranges, describes and processes archival materials for the Library's physical and digital collections.
•    Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
•    Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
•    Meets established standards of production.
•    Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
•    Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
•    As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
•    Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
•    Providing information service involving research and reference materials.
•    Planning, conducting and evaluating individual programs and events.
•    Performs other related duties as assigned including outreach.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

Qualifications 

• Graduate degree in archival studies from an accredited institution or equivalent education.
  A minimum of three (3) years' progressive experience in archival arrangement and description essential.
  Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
  Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
  Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
  Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
  Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
  Strong interpersonal, communication, organizational and customer service skills.

How to Apply: E-mail your cover letter and resume, quoting the Job Posting # 22-050EXT, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.
Application Webpage (URL)    https://www.torontopubliclibrary.ca/about-the-library/library-jobs/

POSTING #:   22-050EXT          CLOSING DATE:    January 28, 2022

Systems Developer 2 (Archives Digitization)
City of Toronto Archives

Location: Toronto, Ontario
Compensation: Hourly Rate and Wage Grade: $39.92 - $43.71

At the City of Toronto Archives you can find historical records (information), including:

• records created by the City of Toronto government
• records created by municipal governments that existed before the 1998 amalgamation
• papers of people, families, organizations and businesses
• photographs
• maps, plans and architectural drawings

Major Responsibilities:

• Performs analysis and design duties as well as programming, modelling and scripting, testing, documentation and deployment preparation.
• Designs, codes, tests, implements and maintains enterprise systems.
• Develops program specifications and documentation.
• Provides support in testing of unit, system, integration, regression, performance, security, usability, optimization/configuration and coordinates user acceptance testing
• Participates in implementing enterprise in-house developed/custom/packaged systems and systems changes.
• Participates in application maintenance and enhancement including implementation of vendor systems fixes and patches.
• Assists with system integration/interface between enterprise and departmental systems.
• Contributes to performing information and application data conversions.
• Prepares project presentations, project reviews and system walk throughs.
• Participates in the preparation of project plans.
• Contributes to work plans, project status reports and variance explanations.
• Supports the research, investigation and recommendation of best practices for information and application services.
• Participates in projects.
• Contributes to feasibility studies, business cases, RFI/P/Q's, technical reports by conducting research and user requirements gathering.

Key Qualifications

• Post-secondary degree in photography, information studies, computer science or a related field and/or related experience.
• Experience using and maintaining specialized digitization equipment (e.g., large format scanners, slide scanners, copy stands and digital cameras) to digitize archival records.
• Experience using design industry software (e.g., Adobe Photoshop, Adobe Bridge, Adobe Lightroom, Fotoware) to scan, edit and catalogue images.
• Experience in digital asset management with digitized and born-digital records.
• Experience with the design, development, implementation and sustainment of small-to-medium scale systems.
  

You Must Also Have

• Excellent interpersonal skills to interact with the public, co-workers, employees, managers, other departments and outside agencies in a professional manner.
• Knowledge of digital file format and storage technologies for the retention of digital images.
• Knowledge of care and handling for photographs and other works on paper.
• Knowledge of photography (processes and history).
• Experience with the procurement of digitization equipment and digital asset management systems is an asset.
• Experience with system documentation, user requirements, and user guides, IT operational manuals, test cases, test scripts, release notes, deployment guides, and service support specifications is an asset.
• Effective communication skills, including verbal, report-writing and presentation.
• Strong analytical and problem-solving skills.
• Initiative, creativity and adaptability.
• Ability to work with competing demands, prioritize and meet deadlines.
• Demonstrated commitment to customer service, high-quality work and continuous improvement.
• Experience liaising with vendors on digitization and systems projects and sustainment.
• Familiarity with government legislation in the area of access and privacy (MFIPPA) and copyright.
• Excellent visual acuity and attention to detail to detect differences in image density and colour.
• Experience training staff on the use of technologies for digitization and digital asset management is an asset.
• Experience with archives, library or related fields is an asset.
• Public sector experience is an asset.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's Mandatory Vaccination Policy.  Candidates will be required to show proof of vaccination during the recruitment process.

How to Apply:    https://jobs.toronto.ca/jobsatcity/job/Toronto-SYSTEM-DEVELOPER-2-%28Archives-Digitization%29-ON-M5V-3C6/554617717/
Application Webpage (URL)    https://jobs.toronto.ca/jobsatcity/job/Toronto-SYSTEM-DEVELOPER-2-%28Archives-Digitization%29-ON-M5V-3C6/554617717/

Application Deadline:  February 1, 2022
 

Records Analyst
City of Surrey

Location: Surrey, British Columbia
Compensation:  $62,753 - $70,470

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.  City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward. Build a City. Build a Future at the City of Surrey.

Description and Duties  

 -Develop, recommend and upon approval, establish and implement new and/or revised methods and procedures subject to records management best practices to improve efficiency.
-Provide training to staff on records and information management and mailroom policies and procedures.
-Contribute to developing training materials, conduct records management and mailroom employee training.
-Participate in paper and electronic projects for records management and mailroom.
-Develop project plans and documentation.
-Conduct appraisals and write reports.
-Work with other records staff to complete projects and perform other related work as required.
-Establish and maintain effective working relationships with department staff and management, vendors, outside agencies and the general public.
-Manage multiple tasks, setting objectives/goals, and re-prioritize work.
-Interview staff to understand their business needs and use of information customer service methods and techniques.
-Assign, supervise and review the work of records and mailroom employees.
Qualifications    -Completion of a Master's Degree in Information Studies or Archival Science.
-Have a minimum of 3 years of related experience and experience in the direct supervision of staff including planning and assigning work.
-An acceptable equivalent combination of education and experience may be considered.

Additional Information

• This position requires completion of a Police Information Check.
• Successful applicants must provide proof of qualifications.
• A valid BC Drivers license is required.

Please note: All City of Surrey employees are required to provide proof of COVID-19 vaccination to the City of Surrey. Employees without proof of vaccination are required to participate in the City's Rapid Testing Program and are responsible for all associated costs.


How to Apply: https://www.surrey.ca/about-surrey/jobs-careers

Application Deadline: This job will be posted until filled.

86589542_4331-_records_analyst_posting.pdf