Archivist

Canadian Yearly Meeting of the Religious Society of Friends (Quakers)

Location: Pickering College Newmarket, Ontario

Compensation: $35,000 - $45,000

Canadian Yearly Meeting (CYM) is the national religious body of Canadian Quakers, providing programming, resources and services for 37 local Quaker communities and 5 regional gatherings across Canada. The CYM Archives consists of the Arthur G. Dorland Reference Library and vault hold Canadian Quaker contemporary and historical documents and artifacts dating back to the late 18th century. The CYM Archives is reopening after a one-and-a-half-year closure.

Description and Duties

The Archivist will work with the Canadian Yearly Meeting Archives Committee to reopen and manage the CYM Archives. Performing the majority of responsibilities on-site at Pickering College, Newmarket, Ontario, the Archivist will work closely with volunteers to receive, process, preserve and provide access to the records and holdings. The Archivist will perform financial administration, support the development of the annual Archives budget, and assist Archives Committee with assessing and planning for the future of the CYM Archives. A job description is available upon request.

Qualifications

• Master’s degree in Archives or Records Management or currently registered in an accredited program.

Experience:

• Minimum of one year of experience working in an archives and/or library environment.
• Experience with day-to-day financial management including budget development.

Additional Information

Personal Suitability:

• Strong interpersonal skills, detail-oriented; organized, adaptive, flexible, excellent oral communication; excellent written communication; dependable; ability to work well with volunteers; able to work well with and without supervision.

This is a full-time 35 hour per week position on-site at Pickering College in Newmarket, ON.

Job Requirements

• Good knowledge of ISO meta-data standards
• Ability to evaluate web-based archives software
• Requires lifting, carrying, pushing and pulling boxes up to 20kg and oversized materials, occasionally by stairs.
• Compliance with all relevant Pickering College and CYM policies, including obtaining a vulnerable persons criminal record check before commencement of position.
• Travel to and from Pickering College will be at the employee’s expense.

Relocation: This position is not eligible for paid relocation.

CYM is committed to diversity and equity in employment. All qualified applicants are encouraged to apply.

This posting is to fill one (1) full-time position for a one-year term, with possibility of an extension as a full or part time position, pending funding availability.

How to Apply

Interested applicants are encouraged to submit a complete application to hiring@quaker.ca, which should include a:

• 1-2 page cover letter speaking to applicant’s background, interest in archival work, and main considerations and issues facing archives in the 21st century;
• Current resume or curriculum vitae;
• Photocopy of post-secondary transcripts.

Applications will be accepted until Sunday June 30 at 11:59pm Pacific Standard Time.

Archivist

BC Public Service - Ministry of Citizens’ Services

Location: Victoria BC

Compensation: $66,557.72 - $75,884.38 annually

The BC Public Service is comprised of over 31,000 employees in more than 200 different job types working across 280 communities within the province to deliver services to more than four million British Columbians every day. The BC Public Service offers a range of careers and the opportunity to engage in rewarding, innovative work driven by purpose and responsibility to the citizens of British Columbia.

Description and Duties

The Corporate Information and Records Management Office (CIRMO), within the Ministry of Citizens’ Services, provides information management oversight and guidance to all ministries and applicable broader public sector agencies. It is committed to ensuring that strong information management policies and practices are in place, and that all public service employees understand their responsibilities.

The Government Records Service (GRS) is the lead branch in CIRMO respecting the life-cycle management of information. GRS is a leader in delivering on government’s commitment to transform its information management in the digital age through the implementation of the Information Management Act.

Archivists work in a team environment to:

• Develop integrated records classification and scheduling systems for client ministries.
• Appraise government information to determine which records will ultimately be destroyed and which will be selectively or fully retained as archives.
• Review and select specific sets of records for transfer to the government archives.
• Develop, revise, and advise on government-wide information management, policy, standards, and guides, and other communications tools.
• Provide information management and information governance advice to stakeholders and clients; and performs special projects and other duties on behalf of the GRS Leadership Team; and,
• Contribute to the ingest, preservation and public accessibility of information in government’s digital archives.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.

Qualifications

Qualifications for this role include:

• Master’s degree in Archival Studies or a related degree or an equivalent combination of related education/training and experience may be considered.
• 1 years’ experience in archival appraisal for selection.
• Experience working with and providing advice to staff and clients.

For more information and to apply online by June 29, 2021, please go to: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/77139

How to Apply

For more information and to apply online by June 29, 2021, please go to: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/77139

Application Deadline: June 29, 2021 - 11pmPST

Associate Archivist

BMO Financial Group

Location: Montreal, Quebec

Compensation: To be discussed

About the Organization

Serving customers for 200 years and counting, BMO is a highly diversified financial services provider – the 8th largest bank, by assets, in North America. With total assets of $728 billion as of October 31, 2018, and a team of diverse and highly engaged employees, BMO provides a broad range of personal and commercial banking, wealth management and investment banking products and services to more than 12 million customers and conducts business through three operating groups: Personal and Commercial Banking, BMO Wealth Management and BMO Capital Markets.

The Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group (Bank of Montreal, BMO Harris Bank & BMO Nesbitt Burns).

The Associate Archivist has responsibilities for the selection, acquisition, organization, housing, description, care and preservation of the permanent records and historical artifacts for the BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

The Corporate Archives is the designated repository for corporate historical & permanent records of BMO Financial Group. The Corporate Archives is a multi million dollar collection of over 21,000 priceless items i.e. original Bank charter, 1st Ledger of BMO etc. The Corporate Archives provides BMO Business Units and external parties with information relating to the history of the BMO Financial Group.

Description and Duties

SPECIFIC ACCOUNTABILITIES:

• Accessioning and cataloging historical and born digital collections:
• Helping to facilitate the transfer of records and artefacts to the department
• Performing basic preservation activities to safeguard the material
• Cataloging all records and artefacts using inhouse standards
• Digitizing collections for accessibility
• Managing access and copyright information for records
• Assist in responding to research requests:
• Perform research activities collection using the database to respond to internal and external research requests
• Responsible to work with BMO’s Communication Group with special needs or requests (speech writing, visual presentation, articles in @work…) to ensure facts are accurate and provide visual aids.
• Digitize applicable records/images to respond to request
• Assist in special heritage projects including but not limited to:
• Assist with the implementation of Digital Records Management
• Help facilitate heritage displays across Bank’s global real estate
• Help facilitate the transfer of collections across sites
• Assist with special projects relating to the promotion of the heritage and Archives.
• Promote the history of BMO Financial Group:
• Provide heritage tours in English and French
• Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

Qualifications:

KNOWLEDGE AND SKILLS:

Knowledge:

• Master’s Degree in Archival Sciences or Library & Information Sciences or equivalent work with 2+ years of experience
• Training in archival management and techniques of preservation
• Knowledge of emerging trends in archival processing, access & management
• Knowledge of trends in digital archival management
• Knowledge of specialized Archival software, hardware and desktop software including Word, Excel, PowerPoint
• Bilingual in French & English

Skills:

• Strong communication, inter-personal and influence skills
• Strong organizational/time management skills
• Experience with identification & management of confidential and other sensitive documents
• Excellent relationship skills
• Project management skills
• Archival skills in preservation & handling of delicate materials to industry standards.

Additional Information

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

How to Apply: BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Application Webpage (URL): Please apply online at https://jobs.bmo.com/ca/en.

Application Deadline: Position open until filled.

Collections Manager

Canadian Museum of Immigration at Pier 21

Location: Halifax

Compensation: 61,958 to 78,858 per annum

pier 21 is a National Historic Site which was the gateway to Canada for one million immigrants between 1928 and 1971. It also served as the departure point for 368,000 Canadian Military personnel during the Second World War. Today, Pier 21 hosts the Canadian Museum of Immigration at Pier 21—Atlantic Canada’s only national museum. The Museums Act establishes the Mandate of the Canadian Museum of Immigration at Pier 21: The purpose of the Canadian Museum of Immigration at Pier 21 is to explore the theme of immigration to Canada in order to enhance public understanding of the experiences of immigrants as they arrived in Canada, of the vital role immigration has played in the building of Canada and of the contributions of immigrants to Canada’s culture, economy and way of life.

Description and Duties

The Museum collects both digital and physical assets, but prioritizes the acquisition of born digital files and digitized copies of materials. Over 90% of the Museum’s collection is born digital. As of March 31 2021, the collection counted the following number of assets: 1,344 oral history interviews, 15,941 digital images and documents consisting of 68,589 digital files, 3,104 written stories, 57 linear feet of archival material, and 1,699 artifacts.

Purpose of Position

The Collections Manager is a member of the Exhibitions, Research and Collections management team. The position is responsible for the overall care, documentation, management, preservation, conservation and accessibility of the Museum's digital and physical collections; development and implementation of the Museum's collection policies and procedures; management of outgoing and incoming loans; licensing of collection assets; preparation and monitoring of the collection department’s budget; providing leadership to Collection department staff and volunteers, overseeing the work of service providers; and nurturing new and existing donor and partner relationships.

Principal Accountabilities

Collection Management

• Responsible for developing and implementing collection policies and procedures, including collection disaster planning;
• Evaluates current practices, stays current with professional standards, and ensures long-term sustainability of the collection;
• Responsible for managing all aspects related to acquisitions and ensures that legal requirements are met. Works closely with the Research team and/or Curator for the assessment of potential collection acquisitions;
• Member of the Collections Committee and responsible for the coordination of its activities;
• Works in close cooperation with key members of the Collections Committee to establish collection areas for development;
• Responsible for the accurate documentation and records management of the collection and related materials, including accessioning, cataloguing, managing restrictions, inventorying and tracking;

Preservation & Access

• Responsible for all aspects relating to care, handling, preservation and conservation, including environmental monitoring and security of the collection, and artifacts under the Museum's stewardship;
• Responsible for collection accessibility, managing collection access and use requests, including copyright and licensing. Works in liaison with the Oral Historian for access and use pertaining to oral histories;
• Ensures compliance with Canadian legislation and international privacy regulations as they relate to the Museum’s collection;
• Responsible for relevant technologies and processes relating to collection database management;
• Responsible for managing post production needs for collection assets, and when needed, for external moving images for exhibition use;
• Works closely with the Information Technology Manager and Digital Platforms Manager to determine best options for digital preservation and collection accessibility, as well as systems integration;
• Works closely with key Museum team members to identify innovative ways of increasing accessibility to, and engagement with the Museum’s collection;
• Responsible for facilitating incoming and outgoing object and artifact loans and preparing all associated paperwork including facility reports;
• Nurtures existing donor and partner relationships, and networks to expand existing partners and contact lists pertaining to the Collection department;
• Where needed, provides support for the licensing of external materials for use in exhibitions;

Administration

• Prepares and monitors the Collection department’s annual budget, goals and associated reports;
• Manages, provides leadership and guidance to Collection department staff, volunteers and interns. Oversees the work of service providers;
• Participates in appropriate committee activities and meetings as required;
• Reports risk issues to the Vice-President, Exhibitions, Research, Collections;
• Other tasks as assigned by the Vice-President, Exhibitions, Research, Collections.

Qualifications

Education, Knowledge & Experience

Skills and Qualifications –Required

• Masters degree in Archival Studies, Library & Information Science, Museum Studies or equivalent;
• Minimum 5 years of experience in collections management in a museum, archive or other public institution setting;
• Minimum 5 years of experience working with digital collections;
• Extensive knowledge of professional museum principles, practices and procedures, with specialization in collections management, care, preservation and conservation;
• Demonstrated experience working with collections records management software;
• In-depth knowledge of digital preservation systems, services and repository interfaces;
• Knowledge of commonly used controlled vocabularies; specifically Dublin Core and Chenhall Nomenclature;
• Knowledge of copyright, intellectual property and privacy legislation and their application in a museum collection setting;
• Minimum 3 years of experience providing leadership to junior staff and volunteers;
• Ability to engage with content that encompasses diverse cultures, identities, and experiences.”
• Ability to engage with collection records that encompass difficult or challenging content, and manage content restrictions.

Skills and Knowledge –Desired

• Ability to work in both official languages, French and English, both spoken and written;
• Experience working with mixed collections (digital media, archival, artifacts);
• Experience with oral histories (e.g., programs and/or collections management)
• Experience managing external suppliers and contractors, and ensuring on time and on budget deliverables;
• Experience coordinating and executing collections related projects of varying terms with internal and external partners;
• Knowledge of linked open data; the semantic web and W3C publishing standards;
• Familiarity with Canadian immigration patterns and history.

Attributes

• Skilled in organizing resources and establishing priorities
• Strong organizational skills and extremely high attention to detail
• Excellent writing and sound communication skills
• Integrity and focus on producing a high quality and credible outcome
• Strong analytical skills
• Commitment to diversity and inclusion
• Ability to provide high levels of service to both internal and external customers
• Ability to work both independently and in a team environment

Additional Information

Working Conditions & Physical Demands

• Combination of work in an office environment, onsite in exhibition and collection spaces;
• Requires lifting and moving objects up to 23 kg. Must be able to safely climb inclines, negotiate uneven surfaces, stairs and ladders;
• May require long periods at a desk, reading of lengthy documents, and time in front of a computer.

Relocation cost is covered up to $1200

The Canadian Museum of Immigration at Pier 21 is committed to having a skilled, diversified workforce reflective of Canadian Society. Applications are invited from all qualified candidates, including Indigenous, women, people of any sexual orientation, gender identity or gender expression, visible minorities, racialized people, and people with disabilities.

The Museum is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.

How to Apply

If you are interested in this opportunity, please send a resume and a cover letter to Tanya Bouchard, Vice-President, Exhibitions, Research, Collections at tbouchard@pier21.ca.

Application Deadline: Sunday, July 4, 2021

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Application Webpage (URL): https://pier21.ca/about/employment-opportunities/collections-manager

Records and Information Specialist

City of Nanaimo

Location: Nanaimo, BC

Compensation: $37.60 - $39.58

The City of Nanaimo is a rapidly growing community with a population of approximately 100,000. Nestled between the mountains and the ocean, on the east coast of Vancouver Island, we are centrally located, about 1½ hours from Victoria and 2 hours from Vancouver by ferry. With a university and well-developed parks, recreational, cultural and social amenities, Nanaimo is truly an extraordinary place to live

Description and Duties

The City of Nanaimo is seeking a permanent full-time Records and Information Specialist. Under the general direction of the Director of Legislative Services and reporting to the Records Information & Privacy Coordinator, the Records and Information Specialist is responsible for coordinating and supporting the migration of the City’s corporate records into an Electronic Document Records Management System (EDRMS), and providing advice and guidance to all City departments to support their continued participation in the records management program. This position also assists with the election process.

Qualifications

Applicants must have certification in records and information management or relevant education related to library and information technology or archival studies or an equivalent combination of education, training and experience, 3 years related records and information management experience, including experience participating in a leadership role during the implementation of a comprehensive records management program at a large public organization and municipal experience and experience in project management, corporate change management and paper to electronic records conversion is required.

A valid BC Class 5 Driver’s Licence is required for this position.

Additional Information

This is a unionized position. $39.58 per hour - after Probation (Jan 2021 Rate), based on a 35 hour work week. A comprehensive benefit package is included. The wage level for this position is subject to confirmation under a union/management jointly negotiated job evaluation plan.

For detailed information on this position and for more information on our community, please visit our website at www.nanaimo.ca.

How to Apply

To apply for this opportunity, please submit a resume and cover letter (.docx or PDF file format) to employment.opportunities@nanaimo.ca referencing the specific competition 21-65 by the application deadline.

Application Webpage (URL): https://www.nanaimo.ca/docs/about-nanaimo/external-ad-(21-65)0bb84b41-af4a-4450-a4f9-7d9389dacc99.pdf

Application Deadline: June 23, 2021 (4:30pm)

Archives and Records Officer

City of Coquitlam Archives

Location: Coquitlam, BC

Compensation: $32.90 – 38.73 per hour (2020 CUPE rates)

One of BC’s Top Employers, the City of Coquitlam is the sixth largest city in BC, and is home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!

The City of Coquitlam Archives was founded in 2013, with the mandate to preserve and make accessible the records of enduring value of the City of Coquitlam and its predecessor administrative bodies. The Archives also acquires, preserves, and makes accessible the records of businesses, organizations, and private individuals that are of significance to the municipality and deemed worthy of long-term preservation.

Description and Duties

Fulfilling the function of a Records Analyst for the City Clerk’s Office on a daily basis, this individual will be instrumental in the City’s Records Management Program and the City Archives Program. This position will assist in these program areas with varying degrees of time with each depending on emerging needs.

Records Management work will involve maintaining and improving the City’s corporate records management system. Core responsibilities of the records analyst portion of the position will include the following:

• Training and providing advice to staff on the City’s enterprise document management system (eDOCS);
• Responding to records questions from City staff;
• Administering the City’s corporate scanning program;
• Managing the City’s Records Centre;
• Ensuring compliance with and updating the City’s records retention schedules;
• Developing and updating related policies, procedures, user manuals, and guides;
• Assisting with the profiling, retrieval, and destruction of records;
• Facilitating the transfer of city records to the Archives.

As part of the City Clerk’s Office team this position works closely with departments to assist in their understanding of their roles and responsibilities under the City’s decentralized record-keeping structure. This position will also assist the manager in relation to the City’s statutory duties under the British Columbia Freedom of Information and Protection of Privacy Act.

Responsibilities related to the Archives will include the following:

• Arranging and describing archival records and creating finding aids in the Archives’ AtoM Portal;
• Preserving and rehousing archival materials;
• Providing reference services to City staff, researchers, and members of the public;
• Assisting with outreach initiatives such as presentations and exhibits;
• Assisting with digital preservation initiatives, including ingest, integrity checks, migration, and dissemination.

Qualifications

Along with possessing excellent communication skills and a solid understanding of the legislation, standards, and policies that govern the work, the preferred candidate will have a Master's Degree in Information Studies or Archival Science or an equivalent combination of training and experience.

Familiarity with the Local Government Management Association’s (LGMA) Records Manual, OpenText’s eDOCS software suite, AtoM archival management software, Archivematica digital preservation software, and the British Columbia Freedom of Information and Protection of Privacy Act and the federal Copyright Act is preferred.

Ability to accommodate occasional work outside regular office work hours for the year-end file roll-over process and software testing/upgrades, and events will be required. Ability to lift up to 30 lbs is also required.

How to Apply

Please apply online at www.coquitlam.ca/careers by 11:55 pm on June 21, 2021.

Application Deadline: 11:55 pm (PST) on June 21, 2021

Records Management Coordinator

Congregation of the Sisters of St. Joseph in Canada

Location: Peterborough, Ontario

Compensation: Salary is negotiable.

The Congregation of the Sisters of St. Joseph in Canada is a community of vowed women religious. There are residences and business offices in Peterborough and London, Ontario as well as a finance office in Ancaster, Ontario. There is a consolidated archives located in London, Ontario.

Description and Duties

The Congregation of the Sisters of St. Joseph in Canada is seeking to fill the exciting new 12-month full-time contract position of Records Management Coordinator. The ideal candidate will be attentive to detail, have significant Records Management experience, and be a team player. As the Records Management Coordinator you will work under the direction of the Administrator in our Peterborough location and implement, monitor, and maintain the Corporate Records Management program.

KEY RESPONSIBILITIES:

• Lead the implementation of the Corporate Records Management Program and help to deliver ongoing training for staff and Sisters.
• Monitor and maintain the Corporate Records Management program, and provide advice to Sisters and staff regarding active and inactive records.
• Be a key member of the Records Management Committee and act as liaison between the Committee and the Administrator who will liaise with the Congregational Leadership (CLC) or their designate regarding any changes to the records management program or policy made by the Records Management Committee.
• Collaborate with the key stakeholders including the CLC, the Treasurer and Director of Finance and Investments, the Congregational Archivist, and the Human Resources Director to ensure the continuing success of the program.
• Develop, maintain, and ensure the application of the Corporate Integrated Classification System and Retention Schedules. This will include travel to our various locations within Ontario.
• Provide hands-on support to Sisters/staff in transferring and disposing of records to support the Records Management Program.
• Monitor new legislation and best practices regarding records management and make recommendations to the CLC or their designate, and to the Records Management Committee.
• Collaborate with the Congregational Archivist regarding records of enduring value.
• Tending to various other tasks “as assigned” from time to time.

Qualifications

KEY COMPETENCIES

• A willingness to learn about and understand the Congregation’s activities, ministries, priorities, mission, and values.
• Demonstration of "presence" and excellent communication skills.
• Strong records management experience and skills.
• Understanding of a functional file classification system.
• Understanding of the records life cycle and retention and disposal schedules.
• Detail-oriented.
• Strong analytical skills.
• Flexible and creative.
• Ability to maintain a sense of balance no matter how pressured a situation.
• Confidentiality.

REQUIREMENTS

• Preferred: Certified Records Analyst (CRA) or Certified Records Manager (CRM) or completion of a post-secondary degree or diploma in records management, information management, library sciences, archival studies, or management information systems with equivalent experience.
• At least two years of related work experience with a functional file classification system (ISO 15489).
• At least two years of related work experience with records retention and disposition schedules.
• Understanding of legislation related to records including PHIPA.
• Proficient written and verbal skills.
• Strong organizational skills.
• Intermediate computer skills: Microsoft Office Suite, Zoom, and Teams.

Additional Information

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (“AODA”). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

Position Start Date: September 2021

How to Apply

Please send resume and cover letter to Dorothy Freymond, Human Resources Coordinator, dfreymond@csjcanada.org

Application Deadline:  June 27th, 2021 (Note the position will remain open until we find a suitable candidate).

Congregation of the Sisters of St. Joseph in Canada

Records Management Coordinator

Location: Peterborough, Ontario

Compensation:  Salary is negotiable

The Congregation of the Sisters of St. Joseph in Canada is a community of vowed women religious. There are residences and business offices in Peterborough and London, Ontario as well as a finance office in Ancaster, Ontario. There is a consolidated archives located in London, Ontario.

The Congregation of the Sisters of St. Joseph in Canada is seeking to fill the exciting new 12-month full-time contract position of Records Management Coordinator.  The ideal candidate will be attentive to detail, have significant Records Management experience, and be a team player. As the Records Management Coordinator you will work under the direction of the Administrator in our Peterborough location and implement, monitor, and maintain the Corporate Records Management program.

KEY RESPONSIBILITIES:

* Lead the implementation of the Corporate Records Management Program and help to deliver ongoing training for staff and Sisters.

* Monitor and maintain the Corporate Records Management program, and provide advice to Sisters and staff regarding active and inactive records.

* Be a key member of the Records Management Committee and act as liaison between the Committee and the Administrator who will liaise with the Congregational Leadership (CLC) or their designate regarding any changes to the records management program or policy made by the Records Management Committee.

* Collaborate with the key stakeholders including the CLC, the Treasurer and Director of Finance and Investments, the Congregational Archivist, and the Human Resources Director to ensure the continuing success of the program.

* Develop, maintain, and ensure the application of the Corporate Integrated Classification System and Retention Schedules. This will include travel to our various locations within Ontario.

* Provide hands-on support to Sisters/staff in transferring and disposing of records to support the Records Management Program.

* Monitor new legislation and best practices regarding records management and make recommendations to the CLC or their designate, and to the Records Management Committee.

* Collaborate with the Congregational Archivist regarding records of enduring value.

* Tending to various other tasks "as assigned" from time to time.

KEY COMPETENCIES:

* A willingness to learn about and understand the Congregation's activities, ministries, priorities, mission, and values.

* Demonstration of "presence" and excellent communication skills.

* Strong records management experience and skills.

* Understanding of a functional file classification system.

* Understanding of the records life cycle and retention and disposal schedules.

* Detail-oriented.

* Strong analytical skills.

* Flexible and creative.

* Ability to maintain a sense of balance no matter how pressured a situation.

* Confidentiality.

REQUIREMENTS:

* Preferred: Certified Records Analyst (CRA) or Certified Records Manager (CRM) or completion of a post-secondary degree or diploma in records management, information management, library sciences, archival studies, or management information systems with equivalent experience.

* At least two years of related work experience with a functional file classification system (ISO 15489).

* At least two years of related work experience with records retention and disposition schedules.

* Understanding of legislation related to records including PHIPA.

* Proficient written and verbal skills.

* Strong organizational skills.

* Intermediate computer skills: Microsoft Office Suite, Zoom, and Teams.

Additional Information      

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

How to Apply: Please send resume and cover letter to Dorothy Freymond, Human Resources Coordinator, dfreymond@csjcanada.org

86589542_posting_for_records_management_coordinator_amended2.pdf

Posting Closes: June 27th, 2021 (Note the position will remain open until we find a suitable candidate).

Position Start Date:  September 2021

Executive Director

South Peace Regional Archive

Location: Grande Prairie, Alberta

Compensation: Salary Range: $45,000 - $60,000

The South Peace Regional Archives is a non-profit organization dedicated to gathering, preserving, and sharing the historical records within the region, both now and in the future. These records reflect the personal, cultural, social, economic, and political life of the South Peace River Country of Alberta and are in all formats and media, including textual records, maps, plans, drawings, photographs, film and sound recordings. We add value to people’s lives by increasing their understanding and appreciation of the past.

Description and Duties

The Executive Director reports to the Board of Directors of the South Peace Regional Archives Society, and works with Archives staff and volunteers to help the organization achieve its purpose and financial objectives. The position acts as a “face of the Archives” while also managing the day-to-day operations of the organization.

Duties and Responsibilities

The position requires a wide range of duties including, but not limited to:

• Report to the South Peace Regional Archives Society Board and its committees, assisting with the development of their strategic plan, and ensuring its successful implementation
• Work with municipal funding partners, granting agencies, and other stakeholders to ensure that their objects in supporting the archives are met
• Act as the “face of the archives,” representing the organization in all external communications
• Manage a work environment that attracts, retains, and motivates a diverse team of 3-5 staff and 10-20 volunteers to meet the Archives’ objectives
• Oversee all financial administration and annual operating budget, including completing applications for operational municipal funding and project-based grants

To view the full job description, visit www.SouthPeaceArchives.org/Careers.

Qualifications

Knowledge, Skills and Abilities

An ideal candidate for this position would clearly demonstrate:

• Post secondary education in a related field such as Archival Studies, Library Science, History or other relevant discipline. Additional education in business administration would be an asset
• Strong administrative skills including budgeting, bookkeeping, office systems, and contracts
• Experience in the financial and administrative management of a heritage or non-profit organization is a strong asset, but not required
• Proven ability to build and maintain working relationships with community partners, heritage organizations, government agencies, and other stakeholders
• Excellent communication and marketing skills, with experience in public speaking, grant writing and reporting, social media, and/or professional networking
• Supervisory and interpersonal skills to motivate staff, volunteers, and members of the public
• Awareness of the history of Canada, Alberta and the Peace Country, and the political climate and social context in which historical records were created
• A working knowledge of the major developments, trends, and challenges of the heritage sector
• Good conflict resolution and negotiation skills
• A strong aptitude for independent decision making and acting with initiative

In addition to these qualifications, the successful candidate must:

• Have a valid driver’s license and access to a vehicle
• Be willing and able work some flex time, including evenings and weekends, as required
• Be willing and able travel for events, meetings, and training
• Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis
• Be legally eligible to work in Canada

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

About the City of Grande Prairie

The City of Grande Prairie is located in Northwestern Alberta, serving as a hub for outlying areas. It is located on Treaty 8 territory, and the ancestral and traditional lands of many Indigenous peoples. At a population of 69,088, Grande Prairie is one of the youngest and fastest growing cities in North America. The South Peace Regional Archives is centrally located in scenic Muskoseepi Park alongside the Grande Prairie Museum and is accessible via driving, public transportation, and a network of walking trails. The region has much to offer visitors and residents, from shopping and entertainment to world-class recreation facilities and activities. Whether you like adventure, learning, or relaxation, Grande Prairie has something for everyone.

How to Apply

Interested candidates must submit an application (resume and cover letter) via email to Director@SouthPeaceArchives.org no later than 11 June 2021 to be considered for the position. SPRA thanks all candidates for their interest but only those selected for an interview will be contacted. The anticipated start date for this position is 5 July 2021.

Application Deadline: 11 June 2021

Archives Reference Assistant

Yukon Archives

Location: Whitehorse, Yukon

Compensation: $64,333.00 - $74,460.00

At Tourism and Culture, we are a dynamic team of professionals who are dedicated to Yukon’s vibrant tourism, arts, museums, heritage, historic sites, and archival communities and to their contributions to Yukon’s quality of life and prosperity.

The Yukon Archives mission is to acquire, preserve, and provide access to Yukon’s documentary heritage, for the understanding and appreciation of all. Our mandate for documentary heritage is broad, including archival records from government and private sources and as well as published library materials. Reference services at Yukon Archives are one of the most vital and visible expressions of this purpose and mission.

Description and Duties

Reporting to the Reference Archivist, the Archives Reference Assistant applies their understanding of archival and library practices and knowledge of Yukon history to deliver excellent customer service, managing the daily operations of the Reference Service and assisting in-person and distance patrons in accessing archival records and published sources at Yukon Archives.

The Archives Reference Assistant manages the processing of public reproduction orders of Yukon Archives holdings; identifies needed reference tools for locating resource materials; and supervises the Archives Page.

Qualifications

Essential Qualifications

• Post-secondary coursework in heritage and culture management including archival theory, history, museum studies, anthropology, archaeology, preservation of traditional knowledge, and knowledge management;
• Experience working in an archives, library, museum, or other heritage or culture institution;
• Demonstrated experience conducting research using archival, library, and other sources;
• Excellent customer service experience working with the public;
• Experience supervising staff is an asset.

Desired Knowledge, Skills and Suitability

Candidates should have and may be assessed on:

• Knowledge of Yukon history and First Nations history;
• Knowledge of applicable legislation (Archives Act, Access to Information and Protection of Privacy Act; Copyright Act);
• Knowledge of archival theory, records management and access best practices;
• Attention to detail, organization skills with a commitment to consistency and accuracy;
• Strong oral and written communication skills;
• Excellent interpersonal skills and customer service skills;
• Strong computer skills and ability to use different programs and databases, including Microsoft Excel and Microsoft Access;
• Ability to work in a team environment and independently with frequent interruptions;
• Ability to adapt to changing priorities and take direction from multiple sources;
• Historical research skills;
• Supervisory skills.

Additional Information

Scheduled Hours of Work: Hours of work are Tuesday to Saturday, including Friday evenings.

Job Requirements:

• Ability to work shifts during Yukon Archives’ public hours (including Friday evenings and Saturdays).
• Requires lifting, carrying, pushing, and pulling of boxes up to 12kg and oversized materials, occasionally by stairs.
• Occasional exposure to dust, dirt, pests, and mold (with protective equipment).

Relocation: This position is not eligible for paid relocation.

A hiring preference will apply for qualified candidates of Canadian Aboriginal ancestry, with a priority for qualified Yukon First Nation candidates. This initiative is in support of Yukon government’s goal for a representative public service. For more information on the hiring preference visit www.yukon.ca/hiring-preference.

This is to fill one (1) full time permanent position, working 75 hours biweekly.

An eligibility list will be used to fill a one (1) year term position.

How to Apply

Please apply online at https://yukon.ca/employment or by using the link below.

Application Webpage (URL): https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/28779