Archivist
The Co-operators

Location: Guelph, Ontario
Compensation: from $58,000

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

The Opportunity:

Our Records and Information Management team develops compliant records and archives management frameworks and practices designed to enhance business process, strengthen decision making, and preserve corporate memory. Our team of dedicated and responsive information professionals work collaboratively with business partners to help them perform their work effectively and efficiently by ensuring recorded information is accurate, reliable, usable and accessible throughout its lifecycle.

The Archivist is responsible for actively supporting the mission, mandate, and goals of The Co-operators corporate archival program by facilitating the continued preservation of and access to permanent corporate records from across The Co-operators group of companies. This position analyses, arranges, describes, and preserves archival records to ensure their continued longevity and availability, conducts research, and enables client access and use of the corporate permanent record. The archival program preserves and fosters The Co-operators corporate memory, ensures compliance with the external legislative framework and internal corporate recordkeeping requirements, and provides unique cultural contributions to our staff, our businesses and the co-operative community.

How you will create impact:

• Analyzes and evaluates records to determine their informational and evidential value based upon a comprehensive knowledge and understanding of operations across the Group of Companies, the internal and external legislative environment, the research/information needs of the organization and the contextual relationship between and among records. Makes recommendations regarding the disposition of records based on the significance of the information to the understanding of corporate functions and activities, their condition and their uniqueness and usefulness.
• Performs content and functional analysis on corporate records to determine their arrangement and description.
• Safeguards the integrity of recorded information by protecting records from deterioration, damage and destruction.
• Creates finding aids and other research tools reflective of the relationships between and among record groups and supporting the research requirements of the organization.
• Provides professional reference services, research support, advice and consultation to internal stakeholders on broad and complex subject matter.
• Develops and implements outreach initiatives (such as exhibits, publications, presentations etc.) which promote corporate culture and values and foster employee engagement.
• Applies corporate policies, applicable external legislation and professional archival standards to manage and provide access to the collection.
  

How you will succeed:

• You have a knowledge of the fundamental principles and theoretical concepts of archival work and the ability to apply this knowledge to practical archival problems with versatility, judgment, and perception.
• You have an understanding of, and experience with, information technology as it relates to and supports access and preservation of archival materials.
• You have strong communication skills to convey complex information in clear and accessible ways, and to correctly interpret and appropriately respond to messages from others.
• You are a problem-solver, capable of analyzing, recognizing patterns and connections, and making good decisions in a timely manner.
• You take responsibility for achieving personal and organizational goals, meeting deadlines and producing high quality results that contribute to a high-performance culture.
  

To join our team:

• Master of Archival Studies (M.A.S.) or Masters level of study in Library and Information Science (M.L.I.S.) with an area of specialization in archival science, or equivalent experience combined with pertinent post-secondary education.
• A minimum of 2 years' experience working in archives, preferably in a corporate environment with a broad stakeholder group.
• Demonstrated experience describing and providing access to archival records.
• Experience applying legislation and policy to the release of information.
• Member in good standing of recognized industry association(s) such as Association of Canadian Archivists (ACA), Archives Association of Ontario (AAO), Society of American Archivists (SAA) etc.
• Additional Information    What you need to know:
• You will travel occasionally.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.   
• Detail oriented work that requires continuous mental concentration for extended periods of time. 
  

Application information

Please apply through our careers webpage:  https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CUMIS&cws=38&rid=9142

Application Deadline: Nov. 20, 2022