Supervisor, Library - Document and Institutional Archives Management
National Film Board of Canada

Location: Montreal
Compensation: $73,777 to $94,407 (under review)

Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada's public producer and distributor, the National Film Board has been telling the country's stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you'd like to be a part of this team-and part of the NFB's incredible legacy-we'd love to hear from you.

SUMMARY OF DUTIES

Acts as an expert advisor in the management of informational resources of operational and permanent value, artifacts and library resources. Develops plans, strategies, analyses and reports related to the management of NFB documents of all kinds and participates in the development of policies, guidelines and procedures in the field of archives and recordkeeping. Analyzes development needs, leads resulting initiatives, oversees programs or activities aimed at improving services offered, as well as the management, conservation, development and accessibility of documentation in accordance with government and NFB requirements.

MAJOR RESPONSIBILITIES

• Oversees, manages and directs the projects, programs or activities of the Library - Document and Institutional Archives Management team that are aimed at improving the services offered, as well as the management, processing, conservation, protection, enhancement, accessibility and disposal of NFB documentation according to current federal standards.
• Acts as an expert advisor in the field of documentation management, library resources, archives and data of all kinds by providing expertise, advice, guidance and support for the entire NFB.
• Develops plans, strategies, analyses and reports related to NFB documentation management and participates in policy development.
• Helps improve the NFB's information-management systems and tools; analyzes development needs, participates in the development of conceptual data models and collaborates with Technology sector teams to carry out these initiatives.
• Participates in the development and implementation of business-intelligence initiatives and projects for the NFB.
• Is responsible for the implementation of documentation-management projects, including the implementation and maintenance of records-management systems such as GCdocs, SiDoc, Artifacts, etc.
• Establishes corporate classification systems, retention schedules and research tools  (Finding aid) to facilitate access to NFB resources under the responsibility of their sector.
• Develops and maintains relationships with all NFB sectors, with Library and Archives Canada, the Treasury Board Secretariat, and other federal entities such as Public Services and Procurement Canada or Heritage Canada in the context of maintaining good recordkeeping and information-use practices.
• Guides and supports internal and external researchers in their work and provides functional and technological support to users of the information systems in use within the sector.
• Keeps own skills up-to-date and stays informed on recent developments in the field of information management, and actively participates in discussions about adopting best practices within the NFB.
• Selects and manages external suppliers, defines technical requirements, and evaluates the services rendered in terms of quality, compliance with standards and agreed-upon deadlines.
• Ensures sound management and proactive planning of financial and material resources for their sector.
• Manages the sector's human resources in accordance with the NFB's values and policies and in line with the applicable collective agreements; builds effective teams and ensures that synergy, cohesion and a spirit of cooperation are created and maintained within the group.
• Sets clear expectations and evaluates individual and sector performance; establishes performance indicators, sets annual goals and  advances talent-development plans.
• Communicates to staff in their sector the objectives and strategies to be pursued, and acts as the sector's spokesperson with internal and external collaborators.
  

REQUIRED QUALIFICATIONS

• University degree in Archival Science, Information Studies, Administration, or relevant combination of education and experience;
• Minimum of eight (8) years of relevant experience in the field of records management, including at least two (2) years of experience in management of largescale projects or multidisciplinary teams;
• Excellent knowledge of archival principles, standards and practices used in Information Management;
• Knowledge of databases used in archives management;
• Ability to assess client needs and to provide quality service;
• Knowledge of enterprise content-management software such as Content Server, GCdocs, and databases used in records management;
• Bilingualism in both official languages (French and English), both orally and in writing.

PERSONAL QUALITIES

• Judgment, initiative and autonomy;
• Strong inclination toward customer service and collaboration;
• Excellent analytical, synthesis and problem-solving skills;
• Excellent ability to manage several tasks simultaneously with an organized, meticulous, structured and rigorous work approach;
• Ability to establish good interpersonal relationships, be effective in professional interactions, and exercise unifying leadership;
• Flexibility in dealing with changing priorities and objectives;
• Good coaching skills and active listening skills;
• Result and solution oriented;
• Excellent general knowledge and strong oral and written communication skills

How to Apply
    
Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to cv@nfb.ca, BY NOVEMBER 2, 2022, citing competition number: SN-00021381.

The NFB is committed to building a skilled, diverse workforce that's reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.

The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.

Please note that only applicants selected for an interview will be contacted.

Application Webpage (URL): https://jobs.nfb.ca/jobs/supervisor-library-document-and-institutional-archives-management-00021381

Application Deadline: November 2, 2022