Organization Name: Simcoe Muskoka District Health Unit

Location: Barrie, ON

Compensation (Salary or salary range): $39.74-$44.51 per hour

Organization Homepage (URL): https://www.simcoemuskokahealth.org/

About the Organization: The Records Administrator is responsible for the development, implementation, and maintenance of an agency-wide records management system. The incumbent provides leadership, training, consultation, maintenance support, and advice in the management and administration of the records across the organization.

Description and Duties:

• Responsible for the development, implementation, and maintenance of the Agency Records Management System; 
• Consult with management and provide leadership, consultation and advice to staff on records retention, filing, and records projects; 
• Provide analysis, coordination, project management for special records management projects. These include policy and procedure development, records review, and file consolidations to support a records management program; 
• Responsible for the coordination of agency policy development and review; 
• Liaise with staff in other health units, Ministry of Health, health care, facilities etc. to enhance information management practices; 
• Reinforce information management principles and standards; 
• Contribute to team and agency effectiveness.

Qualifications:

• Demonstrated knowledge of the aspects of federal and provincial legislation that affect the management of records and demonstrated experience in researching legislated records retention requirements in federal and provincial statutes and regulations; 
• Demonstrated knowledge of records management software and demonstrated skill and experience in the use of computer-based systems for managing information. Strong system and technology skills. Familiarity with Automated Record Management Systems; 
• Demonstrated knowledge and experience in planning and implementing a records inventory in all media (electronic, video, audio, paper);
• Demonstrated knowledge and experience in the appropriate use of classification systems, and the theory and practice of records retention decision-making; 
• Demonstrated knowledge and experience in the application of options for protecting records against loss and the relationship with disaster recovery or contingency planning; 
• Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook; 
• Demonstrated time management skills with ability to set priorities; Demonstrated oral and interpersonal communication skills, with ability to engage and coordinate the activities of staff and the ability to develop training materials and conduct employee training one-on- one and in large groups; 
• Demonstrated written communications skills with the ability to create technical documentation to support records management systems and communicate effectively via email; 
• Valid driver’s license and reliable vehicle or the ability to travel in a timely and efficient manner to locations within and outside the health unit district; 
• Able to work independently within established parameters and to function effectively as a member of a team.

Education: Post secondary diploma in records, information management, library or information sciences (2 years) plus a certificate in records management or the equivalent in education and experience as determined by the Vice President.

Related Experience: Minimum of 5 years records experience in the public sector, including a minimum of 1 year records experience in a health-related organization. Preference will be given to candidates with the following qualifications which are considered assets in this competition: Certified Records Manager (CRM) or Certified Records Analyst (CRA)

How to Apply

For both internal SMDHU applicants and external applicants interested in applying for this position, please forward your completed application to Human Resources at hr@smdhu.org referencing posting #25-60 in the subject line. Your formal application consists of submitting both an up to date résumé and a separate cover letter including specific examples in detail of how you meet the minimum requirements and qualifications of this position. The cover letter is to clearly identify:

• How your education meets the educational requirements listed.
• Specific examples of how your experience meets the experience requirements listed.
• Specific examples of how your experience meets each of the minimum requirements of the job listed.
• Specific examples of how your education and/or experience meet each of the preferred assets listed in this competition. 

Applicants who fail to satisfactorily provide all of the detailed information requested above in their cover letter will be deemed to not meet the minimum job requirements listed in this job posting. Accordingly, their application will not be considered in this competition.

Following submission of your e-mailed cover letter and resume, you will receive a standard reply e-mail confirming your e-mail was received by SMDHU. If you do not receive this confirmation e-mail your electronic application was not received and you will not be considered. Also, if SMDHU’s confirmation e-mail is dated/timed after the posting deadline, your application will not be considered as you would have missed the application deadline.

Application Webpage (URL): https://www.simcoemuskokahealth.org/HealthUnit/About/Employment

Application Deadline: October 7, 2025

Use of AI in Application Process: No

Organization Name: Northwest Territories Archives

Location: Yellowknife, NT

Compensation (Salary or salary range): $52.00 - $62.09 per hour (approximately $101, 400 - $121, 076) plus an annual Northern Allowance of $3,700

Organization Homepage (URL): nwtarchives.ca

About the Organization: The Department of Education, Culture and Employment (ECE) provides the residents of the Northwest Territories with access to quality programs, services and support to assist them in making informed and productive choices for themselves and their families with regard to education, training, careers, employment and labour, child development, languages, culture and heritage.

Description and Duties: As the Digital Records Archivist you will be responsible for performing collections management activities for the holdings of the Northwest Territories (NWT) Archives with particular specialization in digital records. In this position you will ensure that documents of significance to the history of the NWT and its people are protected, preserved and made available to the public. Located at the Prince of Wales Northern Heritage Centre (PWNHC) in Yellowknife, you will contribute to the development and implementation of the standards, workflows and processes for a digital archives program enabling the effective acquisition, description, access, management and preservation of a broad range of digital content. In this role you will monitor the archival collection and library holdings for preservation and security and advise the Senior Archivist on the permanent preservation of the archival collection.

Qualifications: To be successful in this role you will typically need a Masters' Degree program in Archival Studies and one (1) year of experience in archives and one (1) year of experience working with relevant digital tools, technology and metadata standards in an archival repository. Typical equivalent education would be considered: Master of Library and Information Studies/Science (MLIS), Master of Information or Master of Information Studies (MI/MIS). Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis. For a full list of equivalencies that will be considered for this role, please contact human resources.

Additional Information: Indigenous Employment Policy Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy. Criminal Records Check Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition. Diversity and Inclusion The Government of the Northwest Territories is an inclusive workplace. If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process. Eligibility Eligibility lists may be created from this competition to fill future term and indeterminate positions. Application Assistance For more information on preparing and submitting your application, please visit https://www.gov.nt.ca/careers/en/preparing-your-application

How to Apply

Apply online at: https://hcm.fin.gov.nt.ca/psc/hcmprdgt/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&FOCUS=Applicant&SiteId=1&PostingSeq=1&JobOpeningId=27098

Application Webpage (URL): https://www.gov.nt.ca/careers/en/job/27098

Application Deadline: October 14, 2025 - 23:59, Mountain Time

Use of AI in Application Process: No

Location: Burnaby, BC

Compensation (Salary or salary range): $6,730 – 7, 011 – 7,319 – 7,629 – 7,946/month (2024 Rates)

Organization Website: https://www.burnaby.ca/our-city/get-involved/jobs-and-careers

About the Organization: Burnaby is the third-largest city in British Columbia. More than 240,000 residents call our city and its stunning surrounding environment home. Burnaby occupies 98.6 square kilometres (38 square miles) of land that includes mountains, trails, parks and lakes, and as a workplace, it offers no end of challenges and adventure. We're a vibrant, green, inclusive community committed to creating and sustaining the best quality of life for all and offer purposeful and rewarding career opportunities for our employees. The City of Burnaby has been named as one of BC’s Top Employers for the second year in a row. We’re honoured to be included among industry leaders and innovative organizations across the province as an exceptional place to work. Check out our 100 Top Employers application supplement outlining why we’re a great place to work.

Description and Duties: This position works in the Freedom of Information, Privacy and Records organization unit. This is professional records and information management and administrative work developing, implementing and coordinating the corporate Records and Information Management program specifically focused on the City’s implementation of a new Enterprise Content Management program using SharePoint Online. The incumbent recommends and participates in the development of policies and procedures; develops and delivers training to staff on records and information management policies, procedures and best practices; conducts Records Information Management compliance audits and disposition procedures; prepares reports and related materials; builds relationships with departments across the City to support on-going records management; works collaboratively with the ECM project team on records management practices; implements revised practices to enhance the City’s record management practices; considerable independence of judgement and action is exercised while policy matters and unusual problems are discussed with a supervisor who reviews performance for effectiveness and accomplishment of goals and objectives. Performs related work as required.

Qualifications: Qualifications include completion of a university degree in a related field, supplemented by specialized courses in records management and/or information technology and considerable related experience or an equivalent combination of education, training and experience. The incumbent will have considerable knowledge of the Local Government Act, Community Charter, the Freedom of Information and Protection of Privacy Act (FIPPA), City Bylaws, policies and regulations governing the work along with the ability to develop, recommend and upon approval, establish policies and procedures; develop, maintain and update manuals and system documentation. Experience with SharePoint Online and or large-scale records transformation initiatives is considered an asset. A Driver’s Licence for the Province of British Columbia is required.

Additional Information: This is a Temporary Full Time position until December 31, 2026. Please apply online by October 16, 2025. Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted. We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.

How to Apply:
Please apply online by October 16, 2025.

Application Webpage (URL): https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=7029

Use of AI in Application Process: No

Archivist I - Private Collections, The County of Simcoe, Midhurst, ON 
 

Location: Midhurst, ON
Compensation: $33.73 - $40.33 per hour

The County of Simcoe is the regional service provider for the benefit of residents and visitors, building up communities and exemplifying Ontario's modern-day active lifestyle. Through a constant introspective lens of efficiency, the County's 2,000 plus professionals ensure value for every dollar while delivering leading-class services and innovative programs in such fields as community paramedicine, affordable housing, poverty reduction, aging in-place strategies, road enhancements and sustainable solid waste and forest management practices.

Description and Duties    

Assist the County Archivist in the development and maintenance of archival collections, procedures, and services. Act as Program Lead in the Archives' Private Collections program. Undertake a full range of archival service delivery, including but not limited to: archival appraisal, conservation and preservation, accessioning, arrangement and description, database management, reference services, and outreach.

Qualifications
EDUCATION, TECHNICAL SKILLS AND CERTIFICATION

• Master of Archival Studies, Master of Information with a concentration in Archives, or Master of Library and Information with a concentration in Archives.  This job may be considered for educational equivalency in accordance with County Policy.
• Proficiency in current historical and genealogical research methods and best practices.
• Knowledge of the local history and development of local government in the County of Simcoe an asset.
• Knowledge of arrangement and description of archival records according to the Rules for Archival Description (RAD).
• Familiarity with archival database software and associated best practices.
• Knowledge of InMagic DB/TextWorks and Web Publisher Pro an asset.
• Knowledge of provincial and federal legislation that applies to archives (e.g. Copyright Act, Municipal Act, MFIPPA, etc.) and ability to explain legislation and regulations to clients and to ensure that they understand all aspects of the service.
• Ability to work independently and to assume responsibility for assigned tasks and associated decision making, and deadlines.
• Excellent organizational and time management skills with an ability to operate in a fast paced, multi-functional environment where priorities change regularly and frequent interruptions are a given.
• Strong data entry skills and proficiency in Microsoft Office applications.
• Strong interpersonal, written, and oral communication skills.
• Valid G class drivers license and access to reliable vehicle.
• Criminal records check that is less than 6 months old at time of hire.

EXPERIENCE

• One (1) year of experience in a related role at an archives or other cultural institution with significant archival holdings, including:
• Practical experience appraising, accessioning, arranging and describing records according to RAD, and providing access to records, preferably including private collections.

 
How to Apply    

To learn more details about this opportunity and to submit your application, please follow the link to our career page  https://simcoe.hua.hrsmart.com/hr/ats/Posting/view/3911
Application Webpage (URL): https://simcoe.hua.hrsmart.com/hr/ats/Posting/view/3911
Application Deadline: 25 September 2025
Use of AI in Application Process: No

Archives Digitization Intern - 2 Positions, Canadian National Exhibition Foundation, Toronto, ON
 

Location: Toronto, ON
Compensation: $19 CAD/hr

The Canadian National Exhibition Foundation is a public foundation and registered charity. The philanthropic arm of the Canadian National Exhibition Association, we support programs that extend the community spirit and legacy of the CNEA to create meaningful opportunities and lasting benefits for those we serve. To learn more about the CNE Foundation and our programs, please visit: cnefoundation.com 

Description and Duties    

Reporting to the Archivist and Heritage Engagement Specialist, the Archives Digitization Intern will support the Foundation's CNE Archives Project campaign aimed at preserving and protecting the CNE portion of the Alexandra Studio Fonds. A significant piece of Canadian history, this collection consists of over 109,000 negatives that span content from 1947 to 1983. The Intern will support an effort to preserve and digitize the cellulose acetate negatives of this collection, which are suffering from Vinegar Syndrome, resulting in priceless images being lost. 

Responsibilities include, but are not limited to: 

• Scan the negatives of the collection according to established procedures and archival standards 
• Create archival quality images to ensure quality control throughout the project 
• Upload images to the archival database with appropriate descriptors 
• Rehouse and package negatives for long-term cold storage 
• Ensure proper handling, retrieval and storage of negatives 

In collaboration with the Executive Director of the CNE Foundation and the Archivist and Heritage Engagement Specialist, support the promotion of the project's completion and access to the recently scanned images from the collection to the general public; the Intern may assist with identifying images that align with the campaign strategy and prepare accompanying photo captions 

• Be proactive in identifying digital assets that could be utilized in marketing/messaging collateral and keep open lines of communication with various departments who may need access to these new assets 
• Assist with status updates and/or measuring the outcomes of the project, as needed 
• Assist with generating reports, presentations, etc. 
• Other duties as assigned 

Special Conditions: 

• Comfortable performing repetitive, screen-based tasks with accuracy and attention to detail 
• Knowledge in handling delicate archival materials with care and attention 
• Ability to lift and carry small boxes of archival negatives 
• Availability to work on-site during regular office hours for the full contract period 

Qualifications & Educational Requirements: 

• Education in archival studies, library science, history, information management or a related field  
• Previous experience in an archive, museum, library collections or similar environment  
• Bilingual in English and French to facilitate description and cataloguing of images is an asset  
• Familiarity with archival standards, digital processes and best practices  
• Comfortable using computers, scanning equipment and databases related to archival management 
• Strong attention to detail and ability to perform repetitive, screen-based tasks accurately 
• Strong verbal, written and interpersonal communication skills 
• Ability to work efficiently and maintain focus while working independently or as part of a team 

Additional Information    
The CNE Foundation is committed to the learning and growth of its employees and works to provide opportunities for skill development. Some learned skills in this role may include: 

• Digitization and archival management skills 
• Archival cataloguing and metadata management skills 
• Effective business communication skills - both verbal & written 
• Time management and organizational skills 
• Critical thinking and problem-solving skills in a project-based environment 
• Experience working collaboratively on a heritage preservation project 

Invitation to Apply: 

Interested candidates should submit a resume and covering letter (optional) outlining related experience and qualifications to the attention of Human Resources by no later than September 26, 2025. Please note only candidates invited for an interview will be contacted. 

At the CNE Foundation we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. The CNE Foundation offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted for an interview, please advise us if you require any accommodation.
 
Application Webpage (URL): https://secure.collage.co/jobs/theex/56241
Application Deadline: September 26th 2025
Use of AI in Application Process: No

Archival Consultant, Know History, Ottawa, ON

Location: Canada-based
Compensation: $45-75/hr
Timeline: Starting Fall 2025

Know History, a leading historical research firm, is growing our Archives & Collections Department to support communities, Indigenous organizations, and institutions in stewarding their historical records and digital collections. We're looking for an archival specialist to further develop our current offerings—someone who brings strong technical and strategic expertise in the archival world.

Requirements:

• Further develop standards, tools, and processes
• Provide strategic input on metadata, access policies, and digital preservation
• Evaluate and implement new archival software tools (e.g., AtoM, Preservica, Keeping Culture, etc.)
• Create or refine collection plans (for both physical and digital assets)
• Support client onboarding and new project set up, consultation, and training, to support digital archival collections
• Assist clients to establish protocols and infrastructure needs
• Offer insight into industry trends and opportunities

Background:

• Professional archival training or equivalent experience (MLIS, MAS, ACA designation preferred)
• Advanced knowledge of Canadian archival guidelines and conservation standards (e.g. RAD, Dublin Core, OCAP®, etc.)
• Demonstrate at least 5-8 years experience in establishing and/or maintaining physical and digital archival collections
• Familiarity with tools like Archivematica, Mukurtu, Lucidea, or other open-source, commercial, or custom platforms
• Experience working with or advising Indigenous organizations and/or community or cultural institutions on archives
• Able to work independently and collaboratively with a multidisciplinary team
• Comfortable advising on both strategy and implementation

More Information:

This is a unique opportunity to:

• Provide expertise and guidance with the support of a team who values innovation, ethics, and accessibility
• Collaborate on meaningful projects with Indigenous governments, community archives, and non-profit institutions
• Influence the future of digital archiving within a firm trusted by clients across Canada
• Consult on a part time base with schedule flexibility

How to Apply:

Please send a short expression of interest showing how you can support this work for Know History (or CV/portfolio) with hourly consulting rate to www.knowhistory.ca/join-us/. We welcome applications from all backgrounds, especially those with experience in community archives, Indigenous information stewardship, or decolonial archival practice.

No AI will be used in the process of hiring. 

Records Archivist, Health Sciences Association of BC, New Westminster, BC 
     

Location: New Westminster, BC
Compensation: $85,419.36

The Health Sciences Association of BC (HSA) is a dynamic union delivering modern health care to British Columbians. HSA represents more than 23,000 health science and community service professionals at over 265 hospitals and agencies in acute care, long-term care and community health across the province. In addition to negotiating collective agreements for its members, HSA works to preserve and promote public health care in Canada through campaigns and affiliations. For more information about HSA, please visit our website at hsabc.org.

Description and Duties    

HSA is looking for an experienced individual to fill a permanent full-time position of Records Archivist in the Legal Services at its office in New Westminster, British Columbia.

Under the supervision of the Membership Services Coordinator - Legal, the Records Archivist develops an advanced understanding of the history and the current state of the HSA records system.

The Records Archivist will utilize their education, experience, skills, and advanced knowledge of the HSA system to modernize the Records Department with innovative ideas and processes using best practices and available technology.

DUTIES AND RESPONSIBILITIES

• Develop and present a working model for a best practice archive system.
• Suggest a range of possible in-house or external data systems solutions based on resources available to HSABC.
• Create best practice workflow processes for HSABC staff to operationalize the project.
• Develop evaluation methods for HSABC to vet outcomes of the project and troubleshoot.
• Maintain records in accordance with HSA's legal obligations and operational requirements.
• Maintain and seek to improve HSA's maintenance and retention of records.
• Take a lead role in obtaining records when required by staff and/or in response to Court Orders and PIPA requests.
• Maintain up to date knowledge of the legal requirements in regard to the retention and protection of records.
• Such other duties as required to ensure the proper creation, maintenance, and retention of records.
• Provide education and/or training to other staff in the creation, retention, and retrieval of records.

Qualifications    

• A degree in Library Sciences or a related field
• A proven track record in archival work with a minimum of five years' experience
• Advanced knowledge of systems and technologies used in records management
• Demonstrated understanding of and ability to apply privacy legislation requirements
• Ability to work with a diverse set of organizational needs
• Ability to work collaboratively with all levels of the organization
• Ability to organize and prioritize multiple tasks and strong attention to detail is required
• Demonstrated ability to research and solve problems
• Ability to take direction and to work independently with minimal supervision
• Ability to identify, initiate, manage and follow through with projects
• Outstanding written and oral communications skills
• High attention to detail

 
HOW TO APPLY

If you are interested in applying for this opportunity, please email your cover letter and resume outlining how your qualifications meet the position requirements to hr@hsabc.org, referencing posting number LGL-RA-R0725 and position title in the subject line.
Application Webpage (URL): https://hsabc.org/workatHSA
Application Deadline: August 17, 2025
Use of AI in Application Process: No
 

Intern Archivist (Term position), United Church of Canada, Saskatoon, SK 

Location: Saskatoon, Saskatchewan
Compensation: $22.00 per hour (term 15 Sep 2026 - 13 Mar 2026)  

The United Church Archives - located in Saskatoon, Saskatchewan (505 10th Street East) - is looking for a recent graduate with a passion for history, who has excellent communication skills, and thrives when working independently. Experience working in an Archives or similar environment is preferred, but not necessary as on the job training will be provided.

Description and Duties    

Under the mentorship of archival staff, the Intern Archivist will set up the new home of our Archives, including creating policies, mapping the archival collection, working with record donors, and assisting with research requests.

Qualifications

Recent graduate from an undergraduate or graduate level in archival studies, curatorial studies, information studies, library science, history, or similar field. Master's degree in Archival Studies/ Information Studies preferred.

Excellent proficiency in oral and written English, and demonstrated research ability. Ability to work independently and to communicate effectively with the staff/volunteers of The United Church of Canada. Confidence with computers and proficiency using Microsoft 365 software is an asset. Customer service and/ or experience working with the public is an asset. Experience working or volunteering in archives, museums, galleries, or libraries is an asset.

The United Church of Canada is an equal opportunity employer and is committed to providing reasonable accommodations to qualified applicants, including those with disabilities. If you are contacted regarding a job opportunity, please advise us of your accommodation needs at that time.

Applicants must meet the requirements set out by the Young Canada Works Program.

A student may be eligible for employment if they:

• are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible);
• are legally entitled to work in Canada (have a valid social insurance number);
• are between 16 and 30 years of age inclusively at the start of employment; and
• are a college or university graduate (certificate, bachelor's, master's or doctorate).

Note: Priority will be given to students who have not previously participated in the YCWHO employment program.

How to Apply   

Two-Step Application Process:

1) Apply online via the Young Canada Work's website

2) Send your resume and cover letter to: eacland@united-church.ca
Application Webpage (URL): https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=23194&showBackToSearch=true
Application Deadline: Tuesday, August 5, 2025
Use of AI in Application Process: No

Indigenous Co-trainer, Archives Association of British Columbia
 

Location: British Columbia
Compensation: $30.00 / hour

The Archives Association of British Columbia (AABC) is a non-profit organization that was established in 1990 and supports archives, archivists, records professionals and all those with an interest in documentary heritage in British Columbia. As a member of the Canadian Council of Archives, the Association represents archival institutions in British Columbia at the national level. 

The AABC assists the community through education, professional development, and advisory services with the goal to increase the capacity of archives throughout the province to preserve and provide access to BC's documentary heritage; maintenance of the provincial database, MemoryBC; and provides infrastructure to support networking opportunities for the archival community. The AABC is a registered society in the Province of British Columbia, as well as a registered charity with the Canada Revenue Agency (CRA).

Social Media    

Description and Duties    

Funded by Library and Archives Canada's Documentary Heritage Communities Program (DHCP), the AABC is seeking an Indigenous Co-trainer to work with the AABC Education and Advisory Services (EAS) Coordinator on the 2-year project: "Expanded Training and Support for Emerging Indigenous Archive Programs". This project will improve upon the previously developed workshop "Archives 101: Archival Practice for Indigenous Organizations" through expanded content and guest speakers. The EAS Coordinator and Indigenous Co-trainer will co-teach four workshops: three online, and one in-person workshop. The goal of these workshops is to help build archival capacity and foster a network of archival practice between Indigenous communities and organizations and the larger archival profession.

The Indigenous Co-trainer will bring their lived experience working with cultural knowledge and community priorities to identify themes and resources that can be integrated into workshop content. The Indigenous Co-trainer reports to the EAS Coordinator throughout the project and will be provided with orientation to resource materials and access to AABC professional development materials to further their own archival training and knowledge. It is anticipated that this will be a reciprocal relationship and that the Indigenous Co-trainer has much traditional cultural knowledge in general to offer to the EAS program, the people in the community receiving the training, and the AABC as a whole.

The total contract value for this 2-year position is $10,800.00 based on the approved completion of all contractor hours. Additional travel expenses related to the in-person workshop (location in B.C. to be determined) will be covered by grant funding.

Indigenous Co-trainer responsibilities:

• Reports to the AABC EAS Coordinator on project deliverables;
• Liaise with the EAS Coordinator and community contacts to set workshop dates and send out a pre-workshop survey to set training priorities;
• Work together with the EAS Coordinator to prepare workshop content & handouts, liaise with Indigenous guest speakers;
• Deliver the workshop with EAS Coordinator: 3 online workshops via Zoom; 1 in-person workshop, location to be determined;
• Monitor and review post-workshop survey comments with EAS Coordinator;
• Provide updates to the EAS Coordinator for inclusion with regular Executive reports and DHCP interim and final grant reports;
• Prepare and submit monthly invoices for contract hours.

Qualifications        

• Degree in archival studies or an equivalent combination of related education, experience, and/or training;
• Knowledge of and experience working with First Nations and Indigenous Communities in BC;
• Interest in the integration of archival best practices and the stewardship of cultural knowledge;
• Required proficiency with Microsoft Office including Excel, Word, and PowerPoint;
• Comfortable speaking online and using Zoom software;
• Effective oral and written communication skills, organizational skills;
• Ability to self-motivate and work independently and as part of a team to establish and meet project deadlines;
• Cultural sensitivity and competency, and relationship-building skills.

Applicant is required to have access to the following for the role:

• Computer and printer
• stable Internet access (wifi) 

How to Apply    

Application deadline: August 8, 2025

Please provide an e-mail with "Indigenous Co-trainer" in the subject line, a cover letter indicating how your experience meets the qualifications for the position and your resume to: aabc.president@aabc.ca.

We thank all those who express interest in the position, only candidates selected for an interview will be contacted. Interviews will be conducted virtually in August 2025.

The AABC is committed to diversity and inclusion in the organization and our broader archival field. Pursuant to Section 42 of the BC Human Rights code, preference will be given to Indigenous applicants. Candidates who wish to qualify for preferential consideration must self-identify in their applications.

Use of AI in Application Process: No

Team Lead, Information Management, Halifax Regional Municipality

Location: Dartmouth, Nova Scotia
Compensation: $82,900 - $97,532  

Corporate Information Management (CIM) provides information management services for the Halifax Regional Municipality (HRM). CIM operates the Municipal Archives and the Municipal Records Centre, develops information management policies and procedures, and provides guidance on information management issues.

Description and Duties    

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full time position of Team Lead, Information Management in the Corporate Information Management office.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. 

Reporting to the Chief Privacy Officer & Manager of Access, Privacy and Corporate Information Management, the Team Lead, Information Management advises on the Corporate Information Management (CIM) policy, best practices and solutions to respond to an increasing complex environment. The Team Lead is also accountable for planning, developing, advising, monitoring and overseeing a corporate-wide records and information management approach.

Overseeing this department involves coordinating detailed, often competing, legislative, regulatory, operational, technical, environmental and preservation requirements. The CIM department has three sub-units: Municipal Records Centre, Municipal Archives, and Business Unit Supports.

DUTIES AND RESPONSIBILITIES:

• Responsible for the day-to-day operation of CIM, including the Municipal Records Centre, Business Unit Supports, and the Municipal Archives; establishes performance standards for records centre and archives services and monitors performance against those standards; provides direction to CIM staff relative to improving or changing service levels and standards
• Assists in the preparation of the annual operating budget; monitors activities and ensures expenditures are within approved budgets; identifies efficiencies and ensures optimal use of resources, making recommendations on current and future operational/ service adjustments.
• Leads the development and delivery of information and records management education and training programs to municipal staff, management, and elected officials;
• Leads CIM staff in identifying emerging information management issues and provides direction to staff relative to the means and methods of ensuring HRM employees, elected officials and HRM's Agencies, Boards and Commissions are informed of these matters.
• Responsible for ensuring orientation, training and professional development is provided for CIM staff to ensure staff are oriented to and knowledgeable about relevant HRM corporate and division policies and procedures.
• Leads the effective management of the CIM team by setting and evaluating performance targets, promoting diversity and a healthy workplace, demonstrating leadership competencies, promoting teamwork and individual development, and maintaining internal communications.
• Completes annual action plans for the non-union employees on the team, ensuring that development plans, performance objectives and reviews are completed in a timely and sensitive manner.
• Makes investment recommendations and provides on-going endorsement of the rationale and objectives for the CIM program to the Chief Privacy Officer & Manager of Access, Privacy & CIM, the Chief Governance Officer and the Executive Director of City Hall Administration & Municipal Clerk. Provides detailed information that establishes the new capabilities to be derived from the IM program, the way they are going to be delivered, details of how the IM program will be run, changes to be implemented and benefits delivered.
• Analyzes, drafts, and recommends policy tools and frameworks for managing HRM's records and information.
• Ensures that HRM can address and reduce growing risks in the information management environment to protect HRM from legal and reputational damage, and financial burdens.
• Develops appropriate safeguards for the storage and disposition of personal and confidential information to reduce information breaches.
• Establish processes and tools for the effective retrieval and preservation of physical and digital information to reduce information loss and business continuity disruption.
• Demonstrate expert knowledge of HRM's records and information types and environments, including the operational, legislative, regulatory, technological, environmental, financial and archival requirements when developing, approving or recommending retention and disposition rules and processes for Classification and Retention Schedules.
• Collaborates with Human Resources and the Manager, on the recruitment and selection process for CIM staff in compliance with Human Resources policies and procedures.
• May perform other related duties as assigned.

Qualifications    

• Bachelor's degree in information management, public administration, business administration, or other relevant field; or suitable combination of education and experience.
• Minimum 5 years of related experience, including 3 years in a managerial or supervisory role.
• A demonstrated ability to manage government or corporate information resources.

Technical / Job Specific Knowledge and Abilities:

• Knowledge of government organizations, structures, and operations considered an asset.
• Strong client service ethic and the ability to manage a variety of projects and tasks in a complex and changing high pressure environment.
• Excellent knowledge of information management policies, standards, processes, and practices
• Desired records management skills include: records retention scheduling, indexing/classification and electronic management systems, records policy and process development, and strategic records, information and imaging systems
• Knowledge of Enterprise Content Management (ECM) systems, especially in areas involving taxonomy, content structures, IM analytics, and search engine models
• Sound knowledge of ECM application integration with other enterprise and business systems (i.e., SAP, GIS, MS Office/Outlook, Email Archiving, SAP Archiving, Engineering Applications (CAD) and Imaging solutions)
• Proven business analysis and project management skills
• Strong planning, organizational, meeting management, and facilitation skills
• Demonstrated ability to develop and draft policies, standards, processes and procedures
• Demonstrated ability to adapt to rapidly changing technology processes, business models and user behaviours and apply them to business needs
• Demonstrated ability to establish and maintain a high level of trust and confidence, highly effective in collaborative relationships
• Champions change and effectively manage the implementation of new ideas
• Familiar with applicable privacy and access legislation, policies and procedures 
• Knowledge of all applicable municipal legislation and HRM corporate/ departmental policies and procedures
• Proficient in MS Office software
• An equivalent combination of education and experience may be considered.  Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.

Additional Information    

Security Clearance Requirements: Applicants may be required to complete an employment security screening check. 

Please note - Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion. 

COMPETENCIES: Analytical Thinking; Communication; Conflict Management; Customer Service; Developing Others; Organizational Awareness; Teamwork and Cooperation; Value and Ethics; Valuing Diversity; Visioning, Strategic Thinking & Innovation

WORK STATUS: Permanent, Full-Time

HOURS OF WORK: Monday-Friday, 8:30am-4:30pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.

WORK LOCATION: 81 Illsley Avenue, Dartmouth, Nova Scotia

How to Apply    

Apply online at: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25749&siteid=5764#jobDetails=766752_5764
Application Webpage (URL): https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25749&siteid=5764#jobDetails=766752_5764
Application Deadline: Applications will be received up to 11:59 pm on Thursday, August 7, 2025.
Use of AI in Application Process: No