Organization Name: Panneton & Associates

Location: Victoria, BC

Compensation (Salary or salary range): $42.00-$46.00 per hour

Organization Homepage (URL):  https://pannetonandassociates.com/

About the Organization

Panneton & Associates is a boutique consulting firm comprised of current and retired local government professionals. Our staff have a wide range of experience working in various municipal government fields, and bring invaluable skills and expertise to the table. Due to the diverse backgrounds of our staff, Panneton & Associates is able to offer a wide range of services to local governments in British Columbia.

Description and Duties

·       Managing day-to-day project work

·       Troubleshooting project-related challenges that may arise

·       Project development and coordination

·       Supervising the work of Archival Processing Technicians

·       Preparing monthly statistics

·       Preparing payroll for Archival Processing Technicians

·       Assisting with invoice preparation

·       Acting as the on-site point of contact for, and liaising with, Land Title and Survey Authority (LTSA) staff

·       Liaising with Panneton & Associates staff at the New Westminster LTSA office (please note that occasional travel to the New Westminster LTSA office may be required)

Qualifications

·       3-5 years of records management experience

·       A degree in archival studies, information management, library sciences, records management, or a related field

·       Strong supervisory and project management skills

·       English language proficiency

·       Attention to detail, including neat, legible printing

·       Ability to organize project work and prepare related documentation

·       Ability to read cursive handwriting

·       Data-entry skills

·       Strong proofreading skills

·       Ability to lift and carry boxes or bundles of plans weighing up to 40 pounds

Additional Information

This position works onsite at the BC Land Title and Survey Authority (“LTSA”) office (1321 Blanshard St Suite 200, Victoria, BC).

Hours: 30-35 hours per week (Monday to Friday preferred, but a flexible work week, including weekend work, can be negotiated)

Benefits:

·       4% in lieu of vacation time

·       5 paid sick days

How to Apply

Submit your resume and cover letter to contact@pannetonandassociates.com

Application Deadline: November 7, 2025 at 11:59 PM Pacific

Use of AI in Application Process: No

Nom de l’Organisation: Université Laurentienne

Emplacement: Sudbury, ON

Rémunération (Salaire ou Échelle Salariale): 65,000 proportionnel à l'expérience

Page d’accueil de l’organisation (URL):  https://laurentian.ca/

À propos de l’organisation

Située sur le territoire Atikemeksheng Anishnawbek à Sudbury, en Ontario, l’Université Laurentienne sert quelque 8 000 étudiants et est l’une des deux universités bilingues de la province. Elle s’engage à respecter son mandat bilingue et triculturel et offre une expérience hors pair en anglais et en français, ainsi qu’une approche globale de l’éducation autochtone. Le magnifique campus boisé de la Laurentienne est entouré de lacs d’eau douce, de terrains de conservation de la nature et de centaines de kilomètres de pistes de crosscountry et de randonnée. La Laurentienne se trouve dans le centre géographique du Grand Sudbury, la ville la plus peuplée du nord de l’Ontario (160 000 habitants), et entretient des liens étroits et productifs avec Science Nord, SNOLAB, l’Université de l’EMNO, Horizon Santé-Nord et divers établissements postsecondaires.

Description et Fonctions

L’archiviste universitaire doit:

1. Collaborer à l’élaboration de politiques, de pratiques et de lignes directrices en matière d’archives institutionnelles, y compris un mandat et une politique sur les collections qui concordent avec la Politique de gestion des documents et des informations de l’Université;

2. Élaborer des processus et procédures pour le transfert et la gestion des documents d’archives institutionnelles, en format imprimé et électronique, provenant des facultés, écoles, bureaux et unités et destinés aux archives institutionnelles;

3. Classer, décrire et faciliter l’accès aux documents universitaires en format imprimé et électronique qui sont transférés aux archives institutionnelles;

4. Collaborer avec le ou la spécialiste de la gestion des documents à l’élaboration d’un calendrier de conservation et à l’identification des documents d’archives à l’échelle de l’Université;

5. Collaborer avec l’équipe de la Bibliothèque et des Archives à la création d’un programme de préservation numérique.

En plus d’une participation et d’une collaboration actives à la bibliothéconomie et à la recherche, la personne choisie apportera sa contribution à des activités d’érudition et à la gouvernance universitaire.

Qualifications

La personne choisie aura les qualifications suivantes:

1. Être titulaire d’une maîtrise en études archivistiques (MAS) ou en bibliothéconomie/sciences de l’information (MLIS, MIS ou MI) avec un accent sur les archives dans le cadre d’un programme reconnu par l’ALA;

2. Connaître les Règles pour la description des documents d’archives (RDDA) et la théorie archivistique; l’expérience en matière de traitement de documents d’archives est considérée comme un atout;

3. Avoir une solide compréhension des lois sur le droit d’auteur, la protection de la vie privée et l’accès à l’information telles qu’elles s’appliquent aux Archives;

4. Comprendre le rôle de la gestion des documents et de ses liens avec les documents institutionnels et les archives;

5. Avoir un intérêt et une expérience dans le domaine des archives numériques et des processus de numérisation;

6. Avoir la capacité de communiquer aisément en anglais et français, tant à l’oral qu’à l’écrit;

7. Bien comprendre les services publics et avoir d’excellentes compétences interpersonnelles;

8. Faire preuve de bon sens d’organisation et d’initiative.

Dans la Bibliothèque et les Archives, le personnel travaille pour soutenir l’apprentissage des étudiants aussi bien que l’enseignement et la recherche du corps professoral en développant de riches collections papier et numériques, offrant une formation en recherche documentaire et de l’aide sous divers formats selon les besoins, en assurant des espaces d’étude sécuritaires et confortables pour les personnes et les groupes et offrant des services spécialisés liés, entre autres, aux données, aux fonds d’archives et aux publications. Les points de service de la Bibliothèque et des Archives sont la Bibliothèque J.N.-Desmarais, les Archives de l’Université Laurentienne, la Bibliothèque d’architecture et le Centre de ressources en éducation.

Dossier de demande

Un dossier complet de demande comprend tout ce qui suit:

·       une lettre de présentation (qui comprend l’un des deux énoncés ci-dessous touchant la citoyenneté ou le statut de résident)

·       un curriculum vitae à jour

·       les coordonnées de trois répondants

Veuillez envoyer le dossier de demande avec tous les documents précisés dans un seul fichier PDF au Vicerectorat aux études à postes-corpsprofessoral@laurentienne.ca avec l’objet « Demande de poste – Bibliothèques et Archives ». La date limite pour la réception des dossiers est le 15 novembre 2025 ou jusqu’à ce que le poste soit pourvu.

L’Université Laurentienne est une communauté englobante et accueillante et encourage les candidatures de membres de communautés qui recherchent l’équité, y compris les femmes et les personnes racialisées, autochtones, handicapées et de toutes orientations sexuelles et identités et expressions sexuelles. La politique de bilinguisme de l’Université Laurentienne (section 7.3.b) contient une disposition concernant l’exigence linguistique pour les personnes qui s’identifient comme membres des Premières Nations, métisses ou inuites (https://laurentienne.ca/bilinguisme). Puisque le ou la titulaire fera partie de l’Association des professeurs de l’Université Laurentienne (APUL), les candidats sont priés de consulter la Convention collective à www.lufappul.ca.

L’Université Laurentienne se fait un devoir d’offrir une expérience englobante et sans obstacle aux personnes ayant des besoins en matière d’accessibilité. Il est possible de demander des adaptations à tout stade du processus de recrutement. Veuillez communiquer avec le Vice-rectorat aux études pour obtenir de plus amples renseignements (pvpa@laurentian.ca). Toutes les personnes qualifiées sont invitées à poser leur candidature, mais, conformément aux exigences en matière d’immigration au Canada, les citoyens canadiens et les résidents permanents au Canada auront la priorité.

Afin de se conformer aux lois fédérales, l’Université doit compiler des statistiques sur le nombre de candidats à chaque poste affiché qui sont citoyens canadiens ou résidents permanents. Il n’est pas nécessaire d’indiquer la citoyenneté ou le pays d’origine. On doit toutefois inclure dans la lettre de présentation l’énoncé « Je suis citoyen canadien/résident permanent du Canada » ou « Je ne suis pas citoyen/résident permanent du Canada », sans quoi le dossier sera considéré comme incomplet.

URL de la page Web de l’application: https://laurentienne.ca/a-propos/carrieres/corps-professoral/71b85a59-1a32-dce3-a45c-68ee60c4bcd9/fr

Date limite de candidature: La date limite pour la réception des dossiers est le 15 novembre 2025 ou jusqu’à ce que le poste soit pourvu.

Utilisation de l’IA dans le precessus de candidature: Non

Organization Name: Laurentian University

Location: Sudbury, ON

Compensation (Salary or salary range): 65, 000 or commensurate with experience

Organization Homepage (URL):  https://laurentian.ca/

About the Organization

Laurentian University, located on Atikameksheng Anishnawbek territory in Sudbury, Ontario, serves over 8000 students and is one of two bilingual universities in the province of Ontario. Committed to its bilingual, tricultural mandate, Laurentian University offers an outstanding university experience in English and French with a comprehensive approach to Indigenous education. Laurentian’s beautiful, forested campus is surrounded by fresh-water lakes, conservation lands and hundreds of kilometres of cross-country and hiking trails while situated in the geographic centre of Greater Sudbury, northern Ontario’s major urban centre (population 160,000). Laurentian University has close and productive ties to Science North, SNOLAB, NOSM University, Health Sciences North, and multiple post-secondary institutions.

Description and Duties

The Institutional Archivist will:

1. Work collaboratively on the development of policies, practices, and guidelines related to Institutional Archives, including a mandate and collection policy aligned with the University Records Management Policy.

2. Develop processes and procedures for the transfer and management of both print and electronic Institutional Archival records from faculties, schools, offices, and units to the Institutional Archives.

3. Arrange, describe and support access to print and electronic University records transferred to Institutional Archives.

4. Collaborate with the Records Management Specialist on the development of a retention schedule and identifying archival records across the University.

5. Collaborate with the Library and Archives team on the development of a digital preservation program.

In addition to active engagement and participation in librarianship and research, the successful candidate will be expected to participate in scholarly activity and university governance.

The personnel of the Library and Archives strives to support student learning and faculty teaching and research by developing rich library and archival collections, both physical and digital; by providing information literacy instruction and point-of-need assistance in a variety of formats; by maintaining safe and comfortable study spaces for individuals and groups; and by offering more specialized services around data, archival fonds, publications, and more. The Library and Archives service points include the J.N. Desmarais Library, the Laurentian University Archives, the Architecture Library, and the Education Resource Centre.

Qualifications

The successful candidate must have:

1. A Master’s Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives from an ALA accredited institution.

2. Knowledge of the Rules for Archival Description (RAD) and archival theory; experience processing archival records would be considered an asset.

3. Strong understanding of copyright, privacy and information access laws as they apply to the Archives.

4. Understanding of the role of records management and its connections to organizational records and archives.

5. Interest and experience with digital records and digitization processes.

6. Able to communicate fluently in English and French, both oral and written.

7. A clear understanding of public services and excellent interpersonal skills.

8. Demonstrate organizational skills and initiative.

How to Apply

Application Requirements A complete application includes the following:

·       A cover letter (including one of the two statements about citizenship/resident status specified below)

·       An up-to-date Curriculum Vitae

·       The names and contact information for three references

The application package, inclusive of all documents, should be submitted electronically as a single PDF file to: Office of Provost and Vice-President Academic at academic-careers@laurentian.ca with the following subject line: Application for faculty position in the Department of the Library and Archives.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy (Section 7.3.b) provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit. (https://laurentian.ca/bilingualism) The successful candidate will be part of the Laurentian University Faculty Association (LUFA). Candidates are encouraged to consult the Collective Agreement at www.lufappul.ca.

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact the Office of the Provost and Vice-President Academic for more information (pvpa@laurentian.ca).

All qualified persons are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents of Canada will be given priority.

To comply with federal laws, the University is obliged to gather statistical information as to how many applicants for each job vacancy are Canadian citizens / permanent residents of Canada. Applicants need not identify their country of origin or citizenship; however, all applicants must include one of the following statements: “I am a Canadian citizen / permanent resident of Canada”; OR, “I am not a Canadian citizen / permanent resident of Canada” in their cover letter. Applications that do not include this information will be deemed incomplete.

Application Webpage URL: https://laurentian.ca/about/careers/faculty-vacancies/71b85a59-1a32-dce3-a45c-68ee60c4bcd9/en

Application Deadline: The deadline for receipt of applications is November 15, 2025, or until the position is filled.

Use of AI in Application Process: No

Organization Name: Royal BC Museum

Location: Victoria, BC

Compensation (Salary or salary range): $243,000 – $309,309

Organization Homepage (URL): https://pfmsearch.com/executive-opportunity/royal-bc-museum-chief-executive-officer/

About the Organization

Situated in the traditional territories of the Lekwungen – Songhees and Xwsepsum (Esquimalt) Nations – the Royal BC Museum and Archives (RBCM) holds a special place in the hearts and minds of British Columbians, Canadians and international visitors alike. RBCM’s collections, research and exhibitions enable visitors to understand and experience the stories of British Columbia in ways that enlighten, stimulate and inspire. By exploring British Columbia’s complex social and environmental histories and geographies, the RBCM advances new knowledge and understanding of the province and provides a dynamic forum for discussion and reflection. It is committed to acting on the Truth and Reconciliation Commission (TRC) Calls to Action, the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and British Columbia’s corresponding legislation, the Declaration on the Rights of Indigenous Peoples Act (DRIPA). Furthermore, RBCM continues to work towards decolonizing its policies and is committed to repatriating Indigenous belongings through its province-wide partnerships and relationships with Indigenous communities.

Description and Duties

With an opportunity to reimagine, renew and rebuild this iconic organization, the CEO will bring a steady hand to lead the organization through significant change, repatriation initiatives and the move to a two-campus operating model with the opening of the world-class PARC(Provincial Archives Research and Collections) building. The CEO will work closely and collaboratively with the Board to support their vision for the future of the Royal BC Museum & Archives and will lead a team of professionals in the implementation of a vigorous plan to realize that vision. As the leader and public representative of the organization, the CEO will represent the Royal BC Museum & Archives, creating opportunities for community and donor engagement that will increase attendance, earned revenue opportunities and donations. With the engaged oversight of the Board, the CEO will be accountable for activities such as policy development, budgets, financial management, planning, and staffing. As an advocate, the CEO will also look at avenues for collaboration within various constituencies to support and enhance the organization’s strategic priorities. The work of the CEO will be guided by a commitment to excellence, accessibility, community engagement, growth and sustainability with meaningful pursuit of reconciliation woven throughout each of these priorities.

Qualifications

Demonstrating leadership attributes that bring staff, communities, and ideas together, the ideal candidate for this position is a highly creative visionary thinker with significant senior leadership experience in government and/or, operations in a museum or major cultural not-for-profit setting. An exceptional, engaged leader with sound judgement, critical thinking and the ability to work independently and collaboratively with all partner groups to optimize administrative efficiency, is critical in this role. Given the nature of the collections at the RBCM, preference will be given to candidates with demonstrated positive experience working with Indigenous peoples.

How to Apply

If this is the next step in your professional career, please visit our website and submit your application to Shelina Esmail and Jennifer Madden at www.pfmsearch.com.

Or directly at https://pfmsearch.com/executive-opportunity/royal-bc-museum-chief-executive-officer/

Application Webpage URL: https://pfmsearch.com/executive-opportunity/royal-bc-museum-chief-executive-officer/

Application Deadline: December 2, 2025

The Association of Canadian Archivists (ACA) invites applications from qualified individuals for the full-time, permanent position of Executive Director of the ACA.

ORGANIZATIONAL BACKGROUND

The Association of Canadian Archivists (ACA) is a not-for-profit organization that represents archives and records professionals throughout Canada. Founded in 1975 and incorporated in 1978, the ACA promotes professional growth through conferences, workshops, publications, and mentorship, while also representing Canadian archivists in national and international advocacy efforts. It is a member-driven, volunteer-run organization that is governed by a Board of Directors, run by several committees, working groups, special interest sections, and university student chapters, and supported by two full-time employees: an Executive Director, and a Membership Services Coordinator.

 POSITION OVERVIEW 

Reporting to the Board of Directors through the President, the Executive Director (ED) is responsible for managing the efficient day-to-day operations and administration of the ACA and the ACA Foundation (ACAF). The ED manages the financial resources of the ACA in collaboration with the Treasurer and Financial Review Committee. The ED ensures sound fiscal practices that safeguard the ACA and ACAF’s financial stability and comply with legislation and seeks out new revenue streams in the form of grants, advertisements, donations, and other sources that align with the ACA’s commitments to equity and reconciliation. The ED also manages staff and liaises with the volunteers, ensuring they have access to technology resources and that they receive volunteer orientation/training on their responsibilities, codes of conduct and use of technology resources. 

The ED represents the association, as directed by the Board, to the public, government, affiliated organizations, vendors, and other stakeholders. The ED maintains regular communication with the Board, proposing policy direction to the Board or its designate (i.e. committees) and, in partnership with the elected and appointed leadership of the association, to support the goals and further the mission of the ACA. The ED implements and coordinates projects and activities of the association, including overseeing the coordination and planning of the ACA annual conference, the Members’ Input session, the Annual General Meeting, and the Planning and Priorities meetings. 

The ED is empowered to act on behalf of the Board and ACA within the parameters of the association’s By-Law No. 1, established Policy and Codes and office procedures, the annual budget and financial practices, and all legislative frameworks guiding the work of Canadian not-for-profit corporations. The ED is a non-voting director of the association; an ex officio member of all committees, task forces, working groups, and the ACA Foundation. 

AREAS OF RESPONSIBILITY 

The Executive Director shall provide leadership in these, and other areas: 

Planning 

• Develop and implement operational plans and procedures, with Board approval and in co-operation with stakeholders; 
• Provide continuity and policy guidance by recommending the creation/revision of policies and procedures which would improve the operations of the association; 
• Provide guidance to the Board to ensure all planned objectives align with the ACA by-laws, the ACA's Equity Commitments, the Indigenous Matters Working Group Recommendations, and the ACA Strategic Priorities; 
• Oversee the development of member products, services, educational opportunities and initiatives that provide value to members; and 
• Advise the Board and relevant committees on the development and implementation of various ACA programs and services. 

Financial Management 

• Collaborate with the Treasurer to prepare annual budgets, monitor expenditures, and provide monthly financial reporting to the Board; 
• Oversee audits, investment portfolio management, and financial planning in collaboration with the Treasurer and Financial Review Committee; 
• Oversee the budget and negotiate all facility, supplier, and service agreements for annual conferences, meetings and other events (e.g. conference/meeting venues, accommodations, A/V, catering, video conferencing licenses, conference app, etc.); 
• Coordinate grant application process and oversee the implementation of projects which received external funding including reporting duties; and 
• Maintain and implement modest revenue generation plans in cooperation with the Board and the ACAF. 

Administration and Operations 

• Support the administration of the association, Board, committees, working groups and sections, Archivaria, and the ACAF; 
• Set up and/or attend all Board, ACAF, Archivaria, committee meetings and other association meetings as required, acting as a liaison between the Board, committee chairs, the ACAF, Archivaria, Special Interest Section Chairs, and the office staff; 
• Support the preparation of Board agendas, when required; ensure that accurate minutes for all Board and committee minutes are created and uploaded to the ACA SharePoint site in a timely manner; and upload Board meeting minutes to the ACA website after necessary delay has passed; 
• Responsible for all logistics in support of regular, special and annual general meetings of the Board, the ACA Foundation, and membership; as well as for meetings of committees, special interest sections, working groups, taskforces, and student chapters; 
• Oversee the management of the membership database, website and any other technological infrastructure of the association, including staff workstations, office servers and network support, as well as external IT services; 
• Supervise staff, including recruitment, training, evaluation, and performance management; and 
• Foster a positive workplace culture. 

Conference and Event Planning 

• Coordinate site visits and evaluate facilities under consideration for hosting in-person conferences, meetings and/or other events and negotiate hosting contracts; 
• Research travel incentives and apply for funding through local or regional tourism offices; 
• Negotiate rates and block hotel and/or other accommodations for attending members, delegates, presenters, Board and staff; 
• Coordinate the logistical aspects of all virtual and in-person conferences and events; 
• Oversee building of online registration forms and coordinate communications with the Communications Committee and Social Media Team; 
• Coordinate a trade show at which local, national and international providers of supplies and services that support the work of archives, records, information management, and heritage organizations are invited to participate; and 
• Work with conference committees and teams to determine pricing and /or attendance minimums for professional development, pre-conference workshops (if appropriate), social events, based on direct costs associated with these activities. 

Communication and Marketing 

• Coordinate all internal and external communications, including notices, key dates, and news items for the public and members; 
• Oversee the preparation of reports for the ACA as required, including the publication of the Annual Report (Bulletin) in time for the AGM, and monthly staff activities reports for the Board; 
• Work with the Communications Committee on the publication of the ACA monthly newsletter (Scope and Content); 
• Manage subscribers to and mandatory reporting for the ACA journal, Archivaria 
• Coordinate all outreach and public relations activities, and develop a marketing strategy with the Board and relevant committees to boost membership and the association's visibility; and 
• Support annual and special fundraising efforts for the ACA Foundation and other committees; facilitating the annual conference's vendor trade show and promoting sponsorships. 

Advocacy and Community Relations 

• Conduct research and analysis to support the ACA’s advocacy initiatives; 
• Build and maintain relationships with government agencies, heritage organizations, and provincial, national and international professional associations; 
• Monitor trends and emerging issues in the archival community, advising the Board on strategic responses; 
• Coordinate activities to support/act upon issues of concern to the association and the Canadian archival community as directed by the Board; and 
• Provide advisory services to individuals and/or institutions responsible for archives and inform them of available resources. 

QUALIFICATIONS 

The ideal candidate will have a post-secondary degree in a field relevant to the needs of the ACA, such as non-profit/not-for-profit management, business administration, public administration, or archival studies, and a minimum of 5 years of non-profit, not-for-profit or public sector leadership experience. 

Specific Requirements: 

• Strong background in board governance, financial management, and HR/staff leadership; 
• Knowledge of the Canada Not-for-profit Corporations Act S.C. 2009, c.23, the Income Tax Act (R.S.C., 1985, c. 1 (5th Supp.)), and related labour relations legislation; 
• Familiarity with the archival community and federal heritage and information landscape; 
• Proven experience with fund development and grant management; 
• Excellent communication, marketing, advocacy and partnership building skills; 
• High level proficiency in computing technology and IT infrastructure management; 
• Knowledge of: MS office environment; Microsoft SharePoint Online; WildApricot; Formstack; event apps such as PheedLoop, EventMobi, and/or Whova; and video conferencing platforms such as Zoom; 
• Ability to manage IT support for the ACA and ACAF websites, SharePoint, and the association server; 
• Experience in effective meeting and conference logistics; 
• Expert level fluency in English (written and oral) is required; and 
• English/French bilingualism an asset, but not necessary. 

TERMS OF EMPLOYMENT 

The Executive Director is a full-time, permanent position working 37.5 hours/week. Some evening and weekend work may be required, as well as occasional travel. While the Association of Canadian Archivists office is located at 130 Albert Street, Ottawa, Ontario, this is a remote work opportunity. 

Salary from $85,000-$90,000 commensurate with experience. Compensation package includes comprehensive health benefits, group RRSP contributions, and 4 weeks paid vacation. 

APPLICATION DETAILS 

The Association of Canadian Archivists is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas to apply. 

To apply, please submit a C.V. and cover letter to Anna Gibson Hollow, President, Association of Canadian Archivists at acapresident@archivists.ca by November 15, 2025, 11:59 PM PST. 

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. 

Organization Name: Simcoe Muskoka District Health Unit

Location: Barrie, ON

Compensation (Salary or salary range): $39.74-$44.51 per hour

Organization Homepage (URL): https://www.simcoemuskokahealth.org/

About the Organization: The Records Administrator is responsible for the development, implementation, and maintenance of an agency-wide records management system. The incumbent provides leadership, training, consultation, maintenance support, and advice in the management and administration of the records across the organization.

Description and Duties:

• Responsible for the development, implementation, and maintenance of the Agency Records Management System; 
• Consult with management and provide leadership, consultation and advice to staff on records retention, filing, and records projects; 
• Provide analysis, coordination, project management for special records management projects. These include policy and procedure development, records review, and file consolidations to support a records management program; 
• Responsible for the coordination of agency policy development and review; 
• Liaise with staff in other health units, Ministry of Health, health care, facilities etc. to enhance information management practices; 
• Reinforce information management principles and standards; 
• Contribute to team and agency effectiveness.

Qualifications:

• Demonstrated knowledge of the aspects of federal and provincial legislation that affect the management of records and demonstrated experience in researching legislated records retention requirements in federal and provincial statutes and regulations; 
• Demonstrated knowledge of records management software and demonstrated skill and experience in the use of computer-based systems for managing information. Strong system and technology skills. Familiarity with Automated Record Management Systems; 
• Demonstrated knowledge and experience in planning and implementing a records inventory in all media (electronic, video, audio, paper);
• Demonstrated knowledge and experience in the appropriate use of classification systems, and the theory and practice of records retention decision-making; 
• Demonstrated knowledge and experience in the application of options for protecting records against loss and the relationship with disaster recovery or contingency planning; 
• Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook; 
• Demonstrated time management skills with ability to set priorities; Demonstrated oral and interpersonal communication skills, with ability to engage and coordinate the activities of staff and the ability to develop training materials and conduct employee training one-on- one and in large groups; 
• Demonstrated written communications skills with the ability to create technical documentation to support records management systems and communicate effectively via email; 
• Valid driver’s license and reliable vehicle or the ability to travel in a timely and efficient manner to locations within and outside the health unit district; 
• Able to work independently within established parameters and to function effectively as a member of a team.

Education: Post secondary diploma in records, information management, library or information sciences (2 years) plus a certificate in records management or the equivalent in education and experience as determined by the Vice President.

Related Experience: Minimum of 5 years records experience in the public sector, including a minimum of 1 year records experience in a health-related organization. Preference will be given to candidates with the following qualifications which are considered assets in this competition: Certified Records Manager (CRM) or Certified Records Analyst (CRA)

How to Apply

For both internal SMDHU applicants and external applicants interested in applying for this position, please forward your completed application to Human Resources at hr@smdhu.org referencing posting #25-60 in the subject line. Your formal application consists of submitting both an up to date résumé and a separate cover letter including specific examples in detail of how you meet the minimum requirements and qualifications of this position. The cover letter is to clearly identify:

• How your education meets the educational requirements listed.
• Specific examples of how your experience meets the experience requirements listed.
• Specific examples of how your experience meets each of the minimum requirements of the job listed.
• Specific examples of how your education and/or experience meet each of the preferred assets listed in this competition. 

Applicants who fail to satisfactorily provide all of the detailed information requested above in their cover letter will be deemed to not meet the minimum job requirements listed in this job posting. Accordingly, their application will not be considered in this competition.

Following submission of your e-mailed cover letter and resume, you will receive a standard reply e-mail confirming your e-mail was received by SMDHU. If you do not receive this confirmation e-mail your electronic application was not received and you will not be considered. Also, if SMDHU’s confirmation e-mail is dated/timed after the posting deadline, your application will not be considered as you would have missed the application deadline.

Application Webpage (URL): https://www.simcoemuskokahealth.org/HealthUnit/About/Employment

Application Deadline: October 7, 2025

Use of AI in Application Process: No

Organization Name: Northwest Territories Archives

Location: Yellowknife, NT

Compensation (Salary or salary range): $52.00 - $62.09 per hour (approximately $101, 400 - $121, 076) plus an annual Northern Allowance of $3,700

Organization Homepage (URL): nwtarchives.ca

About the Organization: The Department of Education, Culture and Employment (ECE) provides the residents of the Northwest Territories with access to quality programs, services and support to assist them in making informed and productive choices for themselves and their families with regard to education, training, careers, employment and labour, child development, languages, culture and heritage.

Description and Duties: As the Digital Records Archivist you will be responsible for performing collections management activities for the holdings of the Northwest Territories (NWT) Archives with particular specialization in digital records. In this position you will ensure that documents of significance to the history of the NWT and its people are protected, preserved and made available to the public. Located at the Prince of Wales Northern Heritage Centre (PWNHC) in Yellowknife, you will contribute to the development and implementation of the standards, workflows and processes for a digital archives program enabling the effective acquisition, description, access, management and preservation of a broad range of digital content. In this role you will monitor the archival collection and library holdings for preservation and security and advise the Senior Archivist on the permanent preservation of the archival collection.

Qualifications: To be successful in this role you will typically need a Masters' Degree program in Archival Studies and one (1) year of experience in archives and one (1) year of experience working with relevant digital tools, technology and metadata standards in an archival repository. Typical equivalent education would be considered: Master of Library and Information Studies/Science (MLIS), Master of Information or Master of Information Studies (MI/MIS). Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis. For a full list of equivalencies that will be considered for this role, please contact human resources.

Additional Information: Indigenous Employment Policy Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy. Criminal Records Check Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition. Diversity and Inclusion The Government of the Northwest Territories is an inclusive workplace. If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process. Eligibility Eligibility lists may be created from this competition to fill future term and indeterminate positions. Application Assistance For more information on preparing and submitting your application, please visit https://www.gov.nt.ca/careers/en/preparing-your-application

How to Apply

Apply online at: https://hcm.fin.gov.nt.ca/psc/hcmprdgt/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&FOCUS=Applicant&SiteId=1&PostingSeq=1&JobOpeningId=27098

Application Webpage (URL): https://www.gov.nt.ca/careers/en/job/27098

Application Deadline: October 14, 2025 - 23:59, Mountain Time

Use of AI in Application Process: No

Location: Burnaby, BC

Compensation (Salary or salary range): $6,730 – 7, 011 – 7,319 – 7,629 – 7,946/month (2024 Rates)

Organization Website: https://www.burnaby.ca/our-city/get-involved/jobs-and-careers

About the Organization: Burnaby is the third-largest city in British Columbia. More than 240,000 residents call our city and its stunning surrounding environment home. Burnaby occupies 98.6 square kilometres (38 square miles) of land that includes mountains, trails, parks and lakes, and as a workplace, it offers no end of challenges and adventure. We're a vibrant, green, inclusive community committed to creating and sustaining the best quality of life for all and offer purposeful and rewarding career opportunities for our employees. The City of Burnaby has been named as one of BC’s Top Employers for the second year in a row. We’re honoured to be included among industry leaders and innovative organizations across the province as an exceptional place to work. Check out our 100 Top Employers application supplement outlining why we’re a great place to work.

Description and Duties: This position works in the Freedom of Information, Privacy and Records organization unit. This is professional records and information management and administrative work developing, implementing and coordinating the corporate Records and Information Management program specifically focused on the City’s implementation of a new Enterprise Content Management program using SharePoint Online. The incumbent recommends and participates in the development of policies and procedures; develops and delivers training to staff on records and information management policies, procedures and best practices; conducts Records Information Management compliance audits and disposition procedures; prepares reports and related materials; builds relationships with departments across the City to support on-going records management; works collaboratively with the ECM project team on records management practices; implements revised practices to enhance the City’s record management practices; considerable independence of judgement and action is exercised while policy matters and unusual problems are discussed with a supervisor who reviews performance for effectiveness and accomplishment of goals and objectives. Performs related work as required.

Qualifications: Qualifications include completion of a university degree in a related field, supplemented by specialized courses in records management and/or information technology and considerable related experience or an equivalent combination of education, training and experience. The incumbent will have considerable knowledge of the Local Government Act, Community Charter, the Freedom of Information and Protection of Privacy Act (FIPPA), City Bylaws, policies and regulations governing the work along with the ability to develop, recommend and upon approval, establish policies and procedures; develop, maintain and update manuals and system documentation. Experience with SharePoint Online and or large-scale records transformation initiatives is considered an asset. A Driver’s Licence for the Province of British Columbia is required.

Additional Information: This is a Temporary Full Time position until December 31, 2026. Please apply online by October 16, 2025. Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted. We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.

How to Apply:
Please apply online by October 16, 2025.

Application Webpage (URL): https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=CITYBURNABY&cws=37&rid=7029

Use of AI in Application Process: No

Archivist I - Private Collections, The County of Simcoe, Midhurst, ON 
 

Location: Midhurst, ON
Compensation: $33.73 - $40.33 per hour

The County of Simcoe is the regional service provider for the benefit of residents and visitors, building up communities and exemplifying Ontario's modern-day active lifestyle. Through a constant introspective lens of efficiency, the County's 2,000 plus professionals ensure value for every dollar while delivering leading-class services and innovative programs in such fields as community paramedicine, affordable housing, poverty reduction, aging in-place strategies, road enhancements and sustainable solid waste and forest management practices.

Description and Duties    

Assist the County Archivist in the development and maintenance of archival collections, procedures, and services. Act as Program Lead in the Archives' Private Collections program. Undertake a full range of archival service delivery, including but not limited to: archival appraisal, conservation and preservation, accessioning, arrangement and description, database management, reference services, and outreach.

Qualifications
EDUCATION, TECHNICAL SKILLS AND CERTIFICATION

• Master of Archival Studies, Master of Information with a concentration in Archives, or Master of Library and Information with a concentration in Archives.  This job may be considered for educational equivalency in accordance with County Policy.
• Proficiency in current historical and genealogical research methods and best practices.
• Knowledge of the local history and development of local government in the County of Simcoe an asset.
• Knowledge of arrangement and description of archival records according to the Rules for Archival Description (RAD).
• Familiarity with archival database software and associated best practices.
• Knowledge of InMagic DB/TextWorks and Web Publisher Pro an asset.
• Knowledge of provincial and federal legislation that applies to archives (e.g. Copyright Act, Municipal Act, MFIPPA, etc.) and ability to explain legislation and regulations to clients and to ensure that they understand all aspects of the service.
• Ability to work independently and to assume responsibility for assigned tasks and associated decision making, and deadlines.
• Excellent organizational and time management skills with an ability to operate in a fast paced, multi-functional environment where priorities change regularly and frequent interruptions are a given.
• Strong data entry skills and proficiency in Microsoft Office applications.
• Strong interpersonal, written, and oral communication skills.
• Valid G class drivers license and access to reliable vehicle.
• Criminal records check that is less than 6 months old at time of hire.

EXPERIENCE

• One (1) year of experience in a related role at an archives or other cultural institution with significant archival holdings, including:
• Practical experience appraising, accessioning, arranging and describing records according to RAD, and providing access to records, preferably including private collections.

 
How to Apply    

To learn more details about this opportunity and to submit your application, please follow the link to our career page  https://simcoe.hua.hrsmart.com/hr/ats/Posting/view/3911
Application Webpage (URL): https://simcoe.hua.hrsmart.com/hr/ats/Posting/view/3911
Application Deadline: 25 September 2025
Use of AI in Application Process: No

Archives Digitization Intern - 2 Positions, Canadian National Exhibition Foundation, Toronto, ON
 

Location: Toronto, ON
Compensation: $19 CAD/hr

The Canadian National Exhibition Foundation is a public foundation and registered charity. The philanthropic arm of the Canadian National Exhibition Association, we support programs that extend the community spirit and legacy of the CNEA to create meaningful opportunities and lasting benefits for those we serve. To learn more about the CNE Foundation and our programs, please visit: cnefoundation.com 

Description and Duties    

Reporting to the Archivist and Heritage Engagement Specialist, the Archives Digitization Intern will support the Foundation's CNE Archives Project campaign aimed at preserving and protecting the CNE portion of the Alexandra Studio Fonds. A significant piece of Canadian history, this collection consists of over 109,000 negatives that span content from 1947 to 1983. The Intern will support an effort to preserve and digitize the cellulose acetate negatives of this collection, which are suffering from Vinegar Syndrome, resulting in priceless images being lost. 

Responsibilities include, but are not limited to: 

• Scan the negatives of the collection according to established procedures and archival standards 
• Create archival quality images to ensure quality control throughout the project 
• Upload images to the archival database with appropriate descriptors 
• Rehouse and package negatives for long-term cold storage 
• Ensure proper handling, retrieval and storage of negatives 

In collaboration with the Executive Director of the CNE Foundation and the Archivist and Heritage Engagement Specialist, support the promotion of the project's completion and access to the recently scanned images from the collection to the general public; the Intern may assist with identifying images that align with the campaign strategy and prepare accompanying photo captions 

• Be proactive in identifying digital assets that could be utilized in marketing/messaging collateral and keep open lines of communication with various departments who may need access to these new assets 
• Assist with status updates and/or measuring the outcomes of the project, as needed 
• Assist with generating reports, presentations, etc. 
• Other duties as assigned 

Special Conditions: 

• Comfortable performing repetitive, screen-based tasks with accuracy and attention to detail 
• Knowledge in handling delicate archival materials with care and attention 
• Ability to lift and carry small boxes of archival negatives 
• Availability to work on-site during regular office hours for the full contract period 

Qualifications & Educational Requirements: 

• Education in archival studies, library science, history, information management or a related field  
• Previous experience in an archive, museum, library collections or similar environment  
• Bilingual in English and French to facilitate description and cataloguing of images is an asset  
• Familiarity with archival standards, digital processes and best practices  
• Comfortable using computers, scanning equipment and databases related to archival management 
• Strong attention to detail and ability to perform repetitive, screen-based tasks accurately 
• Strong verbal, written and interpersonal communication skills 
• Ability to work efficiently and maintain focus while working independently or as part of a team 

Additional Information    
The CNE Foundation is committed to the learning and growth of its employees and works to provide opportunities for skill development. Some learned skills in this role may include: 

• Digitization and archival management skills 
• Archival cataloguing and metadata management skills 
• Effective business communication skills - both verbal & written 
• Time management and organizational skills 
• Critical thinking and problem-solving skills in a project-based environment 
• Experience working collaboratively on a heritage preservation project 

Invitation to Apply: 

Interested candidates should submit a resume and covering letter (optional) outlining related experience and qualifications to the attention of Human Resources by no later than September 26, 2025. Please note only candidates invited for an interview will be contacted. 

At the CNE Foundation we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. The CNE Foundation offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted for an interview, please advise us if you require any accommodation.
 
Application Webpage (URL): https://secure.collage.co/jobs/theex/56241
Application Deadline: September 26th 2025
Use of AI in Application Process: No