Records Management Analyst (Permanent, Full-Time) - 1091, City of Kamloops. BC
 

Location: Kamloops, BC
Compensation: $42.62/hr


At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives. We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Description and Duties    

The City of Kamloops is seeking a permanent, full-time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focused degree and thrive in a fast-paced work environment, this could be a great career for you.

Qualifications:

The successful candidate must have the following qualifications:

• Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
• Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
• Minimum one year previous supervisory or team lead experience.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

This position may or may not be filled based on the outcome of the other Records Management Analyst - Training Opportunity #1092 posting as only one position will be filled.

Please note that this is a new job classification, and the pay grade is subject to agreement between the Employer and the Union.

• Hourly Rate:$42.62
• Hours & Days of Work: Monday - Friday 8:30 AM - 4:30 PM (winter) 8:00 AM - 4:00 PM (summer)
• Hours per Week: 35

How to Apply    
Submit an application online.
Application Deadline: September 14, 2023

86589542_records_management_analyst_permanent_full-time_-_1091_-_revised-1.pdf

Archives Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $118,613 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.


Description and Duties    

The incumbent will perform the following principal duties:

• Develop and implement strategies, policies, procedures and technical tools for effective archival management at WIPO in line with international standards and best practices;
• Manage the daily operations of the WIPO Archives. Ensure the accession of records into the central Archives according to approved policies and procedures;
• Appraise, arrange, describe and preserve archival records in accordance with established international standards and best practices;
• Develop action plans to identify and strengthen the management of archives currently kept by other business units. Prioritize initiatives and allocate resources appropriately;
• Supervise personnel tasked with performing archival activities including assigning tasks, providing guidance and monitoring performance;
• Provide effective services to respond to reference and records retrieval requests from both internal and external stakeholders;
• Lead the development and implementation of a digital preservation program, and coordinate initiatives for preserving digital records;
• Provide advice and support to WIPO staff members on archival policies and practices;
• Lead outreach activities to leverage the value of WIPO Archives;
• Represent the Section by providing a Records and Information Management perspective in meetings, working groups and task forces as required;
• Manage and implement archives-related activities in other projects as required; for example, providing requirements for capturing or exporting archival content in a business system;
• Deputize for the Head of Section in their absence as required;
• Perform other related duties as required.

Qualifications    

EDUCATION
Essential:

• First-level university degree

Desirable:

• Advanced university degree in archival management or any other related field with certification in archival management.

EXPERIENCE
Essential:

• At least six years in progressively responsible functions in archival management.  
• Experience with developing and implementing archival management systems.

Desirable:

• Experience in archives and/or information management in an international organization would be an advantage.
• Supervisory experience would be an advantage.
• Practical experience with digital preservation programs or systems.
• Experience in the development and delivery of archival outreach activities to a wide-ranging audience.

LANGUAGES
Essential:

• Excellent written and spoken knowledge of either English or French, and good knowledge of the other.

Desirable:

• Good working knowledge of another UN language would be an advantage.

JOB-RELATED COMPETENCIES
Essential:

• Excellent knowledge of archival management principles and practices, and related international standards and best practices.
• Practical knowledge of archival descriptive standards (e.g. ISAD(G)) and metadata standards.
• Practical knowledge of using Enterprise Content Management (ECM) functionalities.
• Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to adapt quickly to new software and tools.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Desirable:

• Experience with M365 SharePoint.

How to Apply    

Submit an application on WIPO's website.

Application Webpage (URL)   
Application Deadline: September 25, 2023

 

Records and Information Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $118,613 USD


The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.


Description and Duties    

The incumbent will perform the following principal duties:

• Provide substantive technical inputs to the Head of Section for the development and implementation of effective strategies and solutions for records management at WIPO.  Refine and develop key organizational records management tools, including the classification scheme and retention schedules.
• As RIM lead in the Enterprise Content Management (ECM) implementation team:
• collect and analyze RIM requirements from WIPO business units;
• participate in the design and implementation of robust content structures to enable business units to create, share, retrieve and protect information effectively;
• supervise the team responsible for developing content structures including assigning tasks, providing guidance, resolving issues and monitoring performance;
• contribute RIM expertise to information governance policies and practices;
• provide RIM technical inputs for the implementation of digital records management solutions within the ECM;
• participate in the development of migration strategies for business records.
• Provide ongoing review and improvement of policies, procedures and practices for managing WIPO's records.
• Oversee records retention and disposal activities.
• Oversee the development and delivery of RIM training to WIPO staff.
• Coordinate activities with RIM focal points in the business units and develop communities of practice.
• Provide functional requirements for new RIM tools and technologies as needed, including proposing process improvements, testing, and providing feedback.
• Represent the Section by providing a RIM perspective in meetings, working groups and task forces as required.
• Keep abreast of developments in RIM technologies and evolving practices.
• Deputize for the Head of Section in their absence as required.
• Perform other related duties as required.

Qualifications    

Education
Essential:

• First-level university degree

Desirable:

• Advanced university degree in records, information, archival management, library science, knowledge management, or a related field
• Certification in records, information or archival management

Experience
Essential:

• At least six years of relevant professional experience including in digital records management and in developing content structures or taxonomies based on business needs, preferably in a large organization.
• Experience in managing content in an ECM system.

Desirable:

• RIM experience in an international organization would be an advantage.
• Experience in supervising teams would be an advantage.

Languages
Essential:

• Excellent knowledge of written and spoken English.

Desirable:

• Good working knowledge of spoken and written French.

Job-related competencies
Essential:

• Comprehensive knowledge of industry standards and guidelines pertaining to records and information management.
• Excellent understanding of records management taxonomies and classification systems.
• Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
• Ability to analyze complex requirements relating to RIM and evaluate different views to arrive at practical solutions.
• Ability to communicate and promote RIM best practices.
• High level of customer-orientation.
• Ability to work effectively within mixed disciplinary teams.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new software and tools.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Desirable:

• Practical knowledge of content analysis technologies to support clean-up, categorization or migration processes.
• Good knowledge of M365 SharePoint would be a strong advantage.

How to Apply    

Submit an application on WIPO's website.

Application Webpage (URL)   
Application Deadline: September 25, 2023

Associate Records and Information Management Officer
World Intellectual Property Organization (WIPO),

Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $93,189 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.

Description and Duties    

The incumbent will perform the following principal duties:

• Draft and update RIM procedures and guidance; identify gaps and propose improvements to processes;
• Maintain and monitor content structures in WIPO's Enterprise Content Management (ECM) system by performing quality checks to assess accuracy of records classification, retention policies, and metadata usage, and propose corrective actions or improvements when appropriate; in close collaboration with business unit focal points, coordinate activities to maintain digital content structures;
• Participate in the design, development and implementation of new RIM tools and technologies including providing functional requirements, identifying and proposing process improvements, testing, and providing feedback;
• Provide technical inputs for the development of RIM policy and strategy;
• Coordinate records retention and disposal activities;
• Develop and deliver training on RIM principles and practices; encourage the adoption of RIM policies, practices and tools; provide technical support to business unit focal points and other WIPO staff members on RIM practices;
• Handle complex enquiries; and provide retrieval services for records and archives upon request;
• Participate in the development and implementation of projects as required;
• Perform other related duties as required.

Qualifications    

EDUCATION
Essential :

• First-level university degree

Desirable

• Advanced university degree in records, information, archival management, library science, knowledge management, or a related field
• Certification in records, information or archival management

EXPERIENCE
Essential:

• At least three years of relevant professional experience including in digital records management, preferably in a large organization.
• Experience of managing content in an ECM system.

Desirable:

• Records and information management experience in an international organization would be an advantage.
• Practical experience in the development and delivery of RIM training to a wide-ranging audience.

LANGUAGES
Essential:

• Excellent knowledge of written and spoken English.

Desirable:

• Good working knowledge of spoken and written French.

JOB-RELATED COMPETENCIES
Essential:

• Excellent knowledge of RIM principles, industry standards and guidelines.
• Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
• Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to quickly adapt to new software and tools.

Desirable

• Experience with M365 SharePoint would be a strong advantage.

How to Apply    

Submit an online application on the WIPO website

Application Webpage (URL) 
Application Deadline: September 13, 2023

Records & Info Systems Analyst,

BC Housing, Burnaby, BC

Location: Burnaby, BC
Compensation:$2,429.86 - $2,802.61 (Bi-Weekly, AO 3)

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership.  Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people. Our mission is making a difference in people's lives and communities through safe, affordable and quality housing. BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference.

When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians.  And while they’re here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
• Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

Description and Duties

Reporting to the Manager, Records & Information Services, the Records & Information Systems Analyst is responsible for maintenance and administration of the records management and daily operations of the Electronic Document Records Management System (EDRMS) and Content Records Management System (CRMS), identifies, analyses and resolves technical and records management issues related to the implementation and use of the EDRMS and CRMS by providing system/database technical support. He/she/they works closely with the IMT Technical Services and Enterprise Business Systems teams in conducting quality assurance testing, developing system procedures and providing training workshops across the organization to all levels of employees on the use and maintenance of the EDRMS. The position promotes the use of EDRMS and provides expertise and advice to program areas regarding records information systems and records management practices.

Knowledge, Skills and Abilities

• Sound knowledge and understanding of the principles, practices, statutory requirements and government. policy relating to records management.
• Sound knowledge of electronic records management systems and government records classification systems.
• Ability to gather and write business requirement documents.
• Ability to learn and understand the organization, policies and programs of BC Housing
• Ability to assess BC Housing’s record-keeping requirements
• Ability to contribute to the development of systems specifications during the design and development stages of electronic records management systems
• Ability to develop training plans and course materials, and deliver training using various methods
• Ability to understand business functions of the various business areas and effectively apply proper usage of the electronic records management system
• Ability to effectively administer the electronic records program and ensure consistency with established standards
• Ability to deal with confidential information using judgment and discretion
• Ability to develop and maintain strong working relationships with all levels of staff within the organization and with records management vendors and consultants
• Ability to provide technical support and advice in the resolution of records management related issues.
• Good communication, consensus building and interpersonal skills
• Good analytical, problem-solving, organizational and time-management skills
• Proficiency in productivity applications such as MS Excel, MS Word, MS PowerPoint, and MS Visio.

Qualifications

• Diploma in information management, records management or archival studies, or other relevant fields.
• Considerable related experience in designing, implementing, supporting, and administering a complex, corporate-wide electronic records management system
• Sound experience in records management positions, including experience in applying Administrative Records Classification System (ARCS) and Operational Records Classification System (ORCS)
• Sound experience in providing training to adult learners or an equivalent combination of education, training and experience acceptable to the employer.

How to Apply

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

• Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.
• Please review the Job Description prior to applying (When there is a pop up asking if you wish to view only secure items, press no).
• As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.
• Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

Have questions/issues about the application process? Please see our FAQ’s for some useful information.

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, Persons with Disabilities and Disabled People, persons of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact hr_admin@bchousing.org. We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

Application Deadline: September 17, 2023

University Archivist
California State University, Northridge

Location: Northridge, California, USA
Compensation: $76,000 to $85,244 USD, Dependent upon qualifications

CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. As a Hispanic-serving Institution (HSI), inclusiveness and diversity are integral to CSUN's commitment to excellence in teaching, research, and engagement. As of Fall 2022, CSUN enrolls ~38,000 students, where 57.3% are Latinx, 19.8% are White, 9.2% are Asian-American, 4.9% are Black/African American, 0.1% are Native American, and 0.2% are Native Hawaiian or Pacific Islander.

Description and Duties    

CSUN's University Library is seeking a professionally engaged, innovative, and collaborative librarian and archivist to provide leadership, vision, and direction in the ongoing growth and development of CSUN's University Archives program. The successful candidate will play a central role in building and stewarding collections documenting the history and transactions of California State University Northridge, and will serve as the Library's expert in the history of the University. They will provide research assistance and instruction to internal and external constituents in this area, and will promote the visibility and use of the University Archives through teaching, exhibits, programming, and other means. Additionally, the University Archivist will actively work to document the voices and experiences of members of our University community, especially those who have been historically underrepresented, including assisting in collection development and donor relations.   

As part of their duties, the successful candidate will work to identify records of enduring historical value that should be transferred to the University Archives, including select faculty papers and records of student organizations and other auxiliary units. They will coordinate with campus units to support transfer of University records to the University Archives in a systematic manner. They will maintain and apply current knowledge of University and CSU-wide policies pertaining to University Archives and records management, including policies related to privacy, confidentiality, and compliance with copyright law, working with colleagues in Special Collections & Archives and library faculty and staff as appropriate.  

This is a 12-month, full-time, tenure-track faculty position at the Senior Assistant Librarian or Associate Librarian Level with attendant expectations for professional competence, service, and scholarly and creative contributions to the field. Some evening and weekend work may be required. The successful candidate will be held to the standards and requirements of the college and department in which they are housed for recommending tenure and promotion. The position requires attending faculty meetings as well as service to the department, college, and university. Given CSUN's commitment to excellence in teaching, research, and engagement in a diverse environment, the successful candidate will help the Department achieve equitable academic outcomes for all students through teaching, scholarship, and service. 

Required Qualifications  

• Master's degree in information and/or library science with an archives concentration from an ALA-accredited school, or equivalent degree if earned outside the U.S. or Canada;
• At least 2 years of experience in a special collections department, archives, or museum;
• Knowledge of or experience working with internal institutional partners and donors;
• Knowledge of or experience managing archives within established institutional and legal regulatory frameworks;
• Knowledge of or experience managing electronic records in various formats, including email, websites, and other born-digital records;
• Ability to apply commitments to diversity, equity, and racial and social justice within the context of archival practice;
• Organizational, interpersonal, analytical, written communication, and decision-making skills;
• Commitment to engage in research and continued professional development worthy of promotion and tenure in the California State University system.

Preferred Qualifications:

• Experience providing inclusive, student-centered, and culturally responsible information literacy instruction and mentoring that leads to equitable outcomes for all students;
• Knowledge of or experience providing in-person and remote reference/research assistance for archival and rare materials with students from diverse backgrounds;
• Experience evaluating, selecting, and processing personal papers, organizational records, and other unique print, electronic, and born-digital collections;
• Knowledge of or experience curating exhibitions;
• Knowledge of or experience doing outreach;
• Knowledge of or experience with standards of archival description, bibliographic control, preservation, conservation, archival policies and procedures, and security standards to improve access and prolong the life of collections;
• Experience with archives collection management systems;
• Demonstrated ability to work independently as well as collaboratively in a complex, changing environment;
• Knowledge of intellectual property issues related to archives, libraries, and special collections;
• Ability to provide careful and ethical stewardship for existing gifts and awards;
• Commitment to a reparative framework in managing, using, and building collections;
• Evidence of effective engagement OR potential to engage with a diverse student body.

Additional Information    

Screening of applications will begin September 11, 2023.  Priority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. 

How to Apply    

For a full description of the position and instructions on how to apply, please refer to the job posting at: https://careers.pageuppeople.com/873/nr/en-us/job/530340/university-archivist-senior-assistant-or-associate-librarian-2407  
 
Application Deadline:  September 11, 2023
 

Archives Technician
Oral History Centre, University of Winnipeg

Location: 515 Portage Avenue, Winnipeg, MB, R3B 2E9
Compensation: $20.37/hr + 6% vacation pay

The Oral History Centre is located in historic Bryce Hall at the University of Winnipeg located on Treaty One territory, original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the Métis Nation. At the OHC, we offer training in oral history and related technologies through in-class support and workshop programming, as well as provide consultation, training and support for oral history research projects at the University of Winnipeg and for our Members.

Description and Duties    

The Oral History Centre at the University of Winnipeg is seeking candidates for an Archives Technician. This is a variable hours term position to begin September 11, 2023 at an hourly salary of $20.37 + vacation pay.
The Archives Technician will make oral history collections in the OHC archive discoverable and accessible online by:

• listening to oral history interviews;
• editing interview transcripts;
• creating collection, session and interview indexes and summaries;
• preparing collections for ingest into the Oral History Metadata Synchronizer (OHMS) software;
• integrating transcripts and indexes and synchronizing them with interview recordings in OHMS; and
• preparing and publishing descriptive catalogue records for collections, interviews, and interview sessions in the AtoM descriptive system.

The candidate would be working with oral history collections that represent Indigenous, 2SLGBTQIA+, and ethno-cultural communities.

This is an exciting opportunity for a student with an interest in oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights, to work directly with archived oral history collections and gain invaluable experience employing the technology, standards, and best practices for preserving and facilitating access to heritage resources. The student would gain knowledge and experience related to records description and metadata, archival arrangement, copyright, oral history ethics, outreach, and the online tools that facilitate access and use.

Required Qualifications

• Masters or Bachelor degree in the fields of oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights
• Ability to easily learn new technologies
• Ability to listen carefully and pay attention to detail
• Strong verbal and written communication skills
• Ability to work independently and in a team environment
• Proficiency in Microsoft Office applications
• Flexible, adaptable, reliable, and organized

Preferred qualifications

• Prior experience working in the field of oral history and/or archives
• Prior experience with OHMS and/or AtoM
• Prior project work and/or project management experience

Additional Information    

Enquiries about the position may be addressed to Brett Lougheed, Director of the Oral History Centre, b.lougheed@uwinnipeg.ca.
The closing date for applications is August 25, 2023.

The Oral History Centre is located in historic Bryce Hall at the University of Winnipeg located on Treaty One territory, original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the Métis Nation. At the OHC, we offer training in oral history and related technologies through in-class support and workshop programming, as well as provide consultation, training and support for oral history research projects at the University of Winnipeg and for our Members.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated. The Policy was suspended effective May 2, 2022. However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

Applicants must be registered in the Young Canada Works program and meet its eligibility criteria found here: https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html. Applications should be submitted through the Young Canada Works job portal by clicking on the job title and then on "Express interest in this job."  Please do not submit an application if you do not meet the YCW eligibility criteria.

Application Webpage (URL): https://young-canada-works.canada.ca/
Application Deadline: August 25, 2023

Head of Collections Control
Yale University

Location: New Haven, CT
Compensation: 57,200


For more than 300 years, Yale University has inspired the minds that inspire the world. Based in New Haven, Connecticut, Yale brings people and ideas together for positive impact around the globe. A research university that focuses on students and encourages learning as an essential way of life, Yale is a place for connection, creativity, and innovation among cultures and across disciplines.

Position Focus:

Yale University Library seeks a Head of Collections Control within the Acquisitions and Collections Control unit (ACCU) at Special Collections Technical Services, Beinecke Rare Book and Manuscript Library. ACCU is responsible for acquisitions, accessioning, and collections control for collections and items acquired by the Beinecke across all formats. The work of the unit is highly interdependent, and ACCU staff collaborate with colleagues across Yale University Library and work closely with external vendors.

Reporting to the Associate Director of Acquisitions and Collections Control, the Head of Collections Control manages the operations of the Collections Control team. The Collections Control sub-unit, one of three within ACCU, manages collections entering 344 Winchester, including receiving, materials processing, collections tracking, and coordinating transport of collections to permanent storage locations; the sub-unit is also responsible for supply ordering and management. The sub-unit most closely collaborates with Library Collection Services and Preservation and Conservation Services, particularly on collections care and transfer, but also works with departments across the Beinecke and Library.

The Head of Collections Control develops and manages processes to improve tracking and control of materials to and within the department at 344 Winchester and to their permanent storage locations; collaborates cross-departmentally to establish policies and best practices for collections control; implements systems and tools for enhanced collections control; develops collection risk mitigation and storage improvement strategies for Special Collections Technical Services and collaborates with other units to ensure alignment on these strategies. Oversees the sub-unit's creation and management of processes and documentation.

Directly supervises staff devoted chiefly to collections control and materials movement. Responsible for the recruitment, onboarding, training, and development of sub-unit staff. Fosters a team approach to the work. Establishes metrics, tracks progress, and regularly reports on the sub-unit's work. Plans, prioritizes, and directs work carried out by staff; ensures team's work and efforts achieve operational and strategic goals and aligns with department and special collections priorities and vision.

With the Head of Acquisitions and Head of Archival Accessioning, forms part of the leadership team assisting in the ongoing strategic planning and policy development within ACCU. Actively contributes to the development and implementation of department-wide goals and initiatives. Engages in cross-departmental activities and contributes to Yale University Library and university-wide initiatives.

Yale University Library serves a diverse staff, campus, local, and global community and is deeply committed to advancing its goals for equity, inclusion, and accessibility. This commitment is reflected in our mission, strategic directions, staff values, initiatives, and scholarly activity. To support our goals for staff recruitment, retention, and development, Yale Library invites applications from candidates who have a proven commitment or demonstrated success with supporting diversity and inclusion through their work, service, research, and/or teaching.

Essential Duties:

• Works closely with the Department Head and with a team of supervisors to ensure consistency in service quality, policy interpretation, training, procedures, etc. 
• Motivates and coaches staff, delivers and improves services, positively influences reader expectations of library services and access to collections. 
• Provides back up as needed to others in the supervisory team
• Recruits, hires, trains, and administers discipline as necessary.
• Manages all aspects of an operation with multiple services and processes. 
• Manages and supervises a team of clerical and technical employees and student assistants.
• Administers budget for hourly employees, sets priorities, plans workflows, resolves problems, interprets and monitors policies, and generates reports.
• Contributes to strategic planning for continuous improvement of department processes and functions.
• Contributes in library-wide committees as appropriate and consults and works with staff outside of the department.
• Develops relationships with vendors, monitors performance, and resolves issues.
• May perform other duties as assigned.

Required Education and Experience:

Bachelor's degree in a related field and five years of relevant experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Ability to identify problems, think creatively, and carry out solutions independently and as part of a group or team, particularly when several priorities arise at the same time. Ability to understand, evaluate, and implement new or evolved processes and tools that facilitate operational workflows.

Required Skill/Ability 2:

Excellent written and oral communication skills, including the ability to explain complex concepts and systems to staff with differing levels of expertise.

Required Skill/Ability 3:

Strong organizational skills to handle multiple priorities and maintain progress; evidence of being able to bring complex projects through to completion.

Required Skill/Ability 4:

Demonstrated ability for supervising others. Aptitude for managing high-performing staff and the ability to lead within a complex and dynamic organization.

Required Skill/Ability 5:

Demonstrated ability to work well with diverse groups of people; to productively handle relationships and conflict.

Preferred Education, Experience and Skills:

• Working knowledge and/or experience in an academic or research library, specifically related to special collections. 
• Demonstrated experience working with the Aeon staff interface.
• Experience working with ArchivesSpace, integrated library systems, or other similar systems.

Additional Information    

Drug Screen: No
Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit: https://apptrkr.com/4472036

Yale is a tobacco-free campus.

Application Deadline: September 9, 2023

Metadata Specialist
Yale University

Location: New Haven, CT
Compensation: $64,100 - $90,000

Since its founding in 1701, Yale has been dedicated to expanding and sharing knowledge, inspiring innovation, and preserving cultural and scientific information for future generations.

Yale's reach is both local and international. It partners with its hometown of New Haven, Connecticut to strengthen the city's community and economy. And it engages with people and institutions across the globe in the quest to promote cultural understanding, improve the human condition, delve more deeply into the secrets of the universe, and train the next generation of world leaders.

Metadata Specialist

University Job Title: Metadata Librarian
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: library
Wage Ranges: https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 344 Winchester Avenue, New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Library
Total # of Hours to be Works: 37.5

Position Focus:

Yale University Library (YUL) seeks a dynamic and collaborative Metadata Specialist within the Special Collections Metadata Services unit (SCMS) at Special Collections Technical Services, Beinecke Manuscript and Rare Book Library. SCMS provides a comprehensive, cross-collection, and service-centered approach to enabling and enhancing the discovery of Yale Library's special collection resources through metadata activities and services, data analysis, and special collection systems and tool management. The work of the unit necessitates a high level of collaboration with colleagues across Yale University Library, as well as broader communities building and sustaining data standards, description, and management tools for special collections.

The Metadata Specialist will develop opportunities to engage in creative experimentation with an aim to bring efficiencies and balance to expanding special collections metadata services in support of special collections at Yale. The incumbent will design, maintain, and coordinate metadata and data analysis technologies across multiple systems utilized by Yale's special collections, including developing and maintaining scripts, application profiles, metadata crosswalks, and technical specifications, to ensure sustainability and interoperability across Yale's special collections. They will also work collaboratively to assess, develop, and implement metadata strategies, such as overseeing and refining special collections metadata workflows and tools analyzing metadata needs and creating statistical reports for stakeholders throughout Beinecke Library and Special Collections at Yale.

The incumbent provides expertise and departmental support for ArchivesSpace.

The Metadata Specialist engages in regional and national communities of practice and monitors and integrates best practices at Special Collections Technical Services. They facilitate local professional awareness, documentation, and training; provide project management for cross-collection metadata and discovery projects; and may participate in YUL metadata policy and systems committees, ensuring that Special Collections Technical Services efforts align with Yale priorities and strategic goals.

The Metadata Specialist establishes a record of service, participating in regional, national, and international professional activities-both to contribute to the profession and to grow individually as a professional librarian.

This position may work a hybrid schedule based on operational needs.

DEIA Commitment in Recruitment: Yale University Library serves a diverse staff, campus, local, and global community and is deeply committed to advancing its goals for equity, inclusion, and accessibility. This commitment is reflected in our mission, strategic directions, staff values, initiatives, and scholarly activity. To support our goals for staff recruitment, retention, and development, Yale Library invites applications from candidates who have a proven commitment or demonstrated success with supporting diversity and inclusion through their work, service, research, and/or teaching.

This position will be assigned a rank of Librarian 1-3. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments. Librarian ranking information can be found at: http://bit.ly/YULRanksPromotions.

Essential Duties:

1. Creates and implements appropriate metadata strategies for digital projects, including analyzing metadata needs and developing workflows. Performs analysis, remediation, and normalization of metadata in the library's online catalogs and discovery layer.
2. Reviews, converts, and remediates metadata for digitized legacy collections. Provides consultation on metadata standards and applications to collection owners, faculty and staff.
3. Participates in the planning and implementation of library-wide digital initiatives and projects.
4. Manages metadata projects and ensures their timely progress and completion. Provides training and creates documentation as needed.
5. Applies programming and scripting skills in support of the technical requirements and production needs for metadata creation, conversion, enhancement, and maintenance. Develops and/or customizes applications and tools for automation and innovation.
6. Participates in the development of the infrastructure and workflows of the Library's digital repositories. Coordinates metadata activities and advises on metadata function improvement, enhancement, and troubleshooting in support of those repositories. Acts as liaison between department and Library IT staff.
7. Develops and provides technical training for staff within the department and across the library in metadata standards and best practices.
8. Engages in ongoing professional development by seeking training and learning opportunities inside and outside of Yale to keep up with new developments in the field of metadata and discovery technologies.
9. Serves on departmental and library-wide committees, and engages in regional and national professional organizations and collaborative activities.
10. Participates in the library's management, assessment, training and development programs.
11. Establishes a record of service to the Library, the University and the profession.
12. May be required to assist with disaster recovery efforts.
13. May perform other duties as assigned.

Qualifications    

Required Education and Experience:

1. Master's degree from an ALA‐accredited library school. In selected instances, a post‐graduate degree in a related discipline may be required or substituted for a master's degree in library science. Demonstrated record of designing projects and bringing them to conclusion in a timely fashion.
2. Demonstrated excellent oral, written, and interpersonal communications and analytical ability; accuracy and attention to detail.
3. Experience working collegially and cooperatively within and across organizations.
4. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments.

Librarian ranking information can be found at: http://guides.library.yale.edu/content.php?pid=481538&sid=3945968.

Required Skill/Ability 1:

Demonstrated knowledge of current national metadata content and structural standards.

Required Skill/Ability 2:

Demonstrated ability creating, editing, migrating, enhancing, and transforming metadata. Ability to develop application profiles and metadata crosswalks.

Required Skill/Ability 3:

Demonstrated skills with programming languages and/or data manipulation tools (e.g., Excel, OpenRefine, Python, XSLT).

Required Skill/Ability 4:

Demonstrated ability to work with a variety of data formats (e.g., CSV, JSON, and XML) as well as RESTFul APIs.

Required Skill/Ability 5:

Evidence of ability to assess, analyze, and solve problems creatively and collaboratively in a complex, rapidly changing environment. Strong service orientation and interest in improving both staff and patron experiences.

Preferred Education, Experience and Skills:

Experience with database design and management and SQL. Familiarity with exploratory data analysis (EDA) techniques. Experience with programming languages, such as Python, R, or Ruby. Experience conducting data analysis; working with ArchivesSpace, Integrated Library Systems, or similar; with Git and Linux virtual machines; with machine learning frameworks, such as PyTorch.

Drug Screen: No
Health Screening: No

Background Check Requirements: All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement: The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines

Posting Disclaimer: The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Yale is a tobacco-free campus.

Application website: https://apptrkr.com/4472114

Deadline: September 9, 2023

Archivist - Digital and Physical Preservation (HCA Dance Theatre)
HCA Dance Theatre

Location: Hamilton, ON
Compensation: $30.00 per hour

HCA Dance Theatre's (HCA DT) mission is to make the art of dance visible, accessible, and inclusive for all. We aim to be an incubator of artistic excellence through collaboration with artists of all genres, as a presenter of dance, and providing performance and educational opportunities. The Arts cultivate the healthy overall development of children and families and enhance the life of a community. At their core, the Arts create an environment that impacts and supports the emotional, physical, and mental wellness of a community. Dance can enrich a community for all ages, as participants and audience members; by being a resource for the development of dance artists at all stages of their careers, from hobby to the highest professional levels; and through commissioning and presenting professional dance performances.

Description and Duties    

HCA DT is operational within the Hamilton Conservatory for the Arts building, with a 120 years old history. One of our goals is to work on a strong legacy for the future, documenting what has been happening since 1997 onwards. The Archivist will work on a digital and physical archive of historical documents and create a publicly accessible archive that documents the history and legacy of HCADT, and the HCA Family of Organizations. Ensuring that the legacy of HCA DT's involvement in the cultural landscape, and their contribution to the artistic communities of Hamilton are accurately and comprehensively documented, preventing loss of information.

Archivist Responsibilities:

Digitization

• Digitization of photographs including scanning photos and adjusting formats, drafting descriptions, adding captions and metadata, and developing finding aid.
• Responsible for taking pictures, measurements, and descriptions of the items as part of the Archives' Digital Preservation program.
• Catalog costumes, props, magazines, newspapers, and visual arts supplies.
• Creation and maintenance of archival procedures and manuals.
• Creation of inventories of materials and the assessment of their physical condition.
• Work closely with HCA staff and external vendors to digitize rare and unique analogue audiovisual materials.
• Provide basic training to other employees on how materials are to be saved, what materials are to be saved, and where they are to be placed in holding.
• Responsible for storing digital and physical files appropriately and ensuring data integrity and accuracy.
• Retrieve archival information packages as needed for information requests
• Transfer of materials to new storage; moving them from their current temporary storage into archival grade storage containers

Software/ Equipment Acquisition

• Acquisition of proper storage materials, converting out-dated media to a more usable and future-proof medium, and the continued  addition of such materials to the HCArchives' database system.
• Conduct research on viable softwares and equipment needed for the archives and order the proper storage materials.
• Contracting media specialists to transfer the outdated materials and storage forms to a digital format before both copies are stored appropriately.

Promotion of Archives

• Promotion of the new collection by uploading scans to the organization's website, uploading collection to the provincial archive database and selecting scans for upload to social media site(s) and draft contextual information.
• Liaise with marketing associates to create viable contents related to the archives to be uploaded on the website and social media.
• Organize, catalogue and label prior marketing materials and documentation on the Google drive.

Qualifications    

• Have prior experience working in archives, in a professional environment.
• Have an understanding of principles, methods, and techniques for managing archival records, familiar with archival procedures, and managing archive databases.
• Familiarity with scanning equipment, files, and digitization and archival softwares.
• Familiarity with proper material handling protocols and Health and Safety Protocols, specifically with weight limits of material containers
• Understanding of the Canadian and Ontario copyright laws would be an asset.
• Be structured, problem-solving, and bring your own experience to create archival databases.
• Exceptional organizational and time management skills, and ability to manage multiple projects simultaneously.
• Ability to work both independently and as part of a team.
• Shows initiative and can present innovative solutions to challenging problems.

Additional Information    

HCA Dance Theatre values these fundamental attributes: loyalty, commitment and positive attitude.

This position is based in Hamilton. Working on-site when required.

As part of our commitment to access and equity, we strive to represent the diverse communities that we serve. We are an equal opportunity employer and welcome applications from individuals who are Indigenous, immigrant, LGBTQA 2S+; persons with disabilities; women, non-binary, and individuals from racialized communities and other equity seeking groups are encouraged to apply. Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Application information

Apply today! Submit a cover letter and resume in pdf format to dur-e-aden@hcarts.ca.

We thank all applicants for their interest but only those selected for an interview will be contacted.

Application Webpage (URL): https://ca.indeed.com/job/archivist-digital-and-physical-preservation-33260478e416484c

Application Deadline: August 18, 2023