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Archives Management Officer, World Intellectual Property Organization (WIPO), Deadline September 25, 2023

23 Aug 2023 9:55 AM | Anonymous member (Administrator)

Archives Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $118,613 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.

Description and Duties    

The incumbent will perform the following principal duties:

  • Develop and implement strategies, policies, procedures and technical tools for effective archival management at WIPO in line with international standards and best practices;
  • Manage the daily operations of the WIPO Archives. Ensure the accession of records into the central Archives according to approved policies and procedures;
  • Appraise, arrange, describe and preserve archival records in accordance with established international standards and best practices;
  • Develop action plans to identify and strengthen the management of archives currently kept by other business units. Prioritize initiatives and allocate resources appropriately;
  • Supervise personnel tasked with performing archival activities including assigning tasks, providing guidance and monitoring performance;
  • Provide effective services to respond to reference and records retrieval requests from both internal and external stakeholders;
  • Lead the development and implementation of a digital preservation program, and coordinate initiatives for preserving digital records;
  • Provide advice and support to WIPO staff members on archival policies and practices;
  • Lead outreach activities to leverage the value of WIPO Archives;
  • Represent the Section by providing a Records and Information Management perspective in meetings, working groups and task forces as required;
  • Manage and implement archives-related activities in other projects as required; for example, providing requirements for capturing or exporting archival content in a business system;
  • Deputize for the Head of Section in their absence as required;
  • Perform other related duties as required.



  • First-level university degree


  • Advanced university degree in archival management or any other related field with certification in archival management.


  • At least six years in progressively responsible functions in archival management.  
  • Experience with developing and implementing archival management systems.


  • Experience in archives and/or information management in an international organization would be an advantage.
  • Supervisory experience would be an advantage.
  • Practical experience with digital preservation programs or systems.
  • Experience in the development and delivery of archival outreach activities to a wide-ranging audience.


  • Excellent written and spoken knowledge of either English or French, and good knowledge of the other.


  • Good working knowledge of another UN language would be an advantage.


  • Excellent knowledge of archival management principles and practices, and related international standards and best practices.
  • Practical knowledge of archival descriptive standards (e.g. ISAD(G)) and metadata standards.
  • Practical knowledge of using Enterprise Content Management (ECM) functionalities.
  • Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
  • High level of customer-orientation.
  • Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to adapt quickly to new software and tools.
  • Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.


  • Experience with M365 SharePoint.

How to Apply    

Submit an application on WIPO's website.

Application Webpage (URL)   
Application Deadline: September 25, 2023


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