Records & Info Systems Analyst,

BC Housing, Burnaby, BC

Location: Burnaby, BC
Compensation:$2,429.86 - $2,802.61 (Bi-Weekly, AO 3)

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership.  Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people. Our mission is making a difference in people's lives and communities through safe, affordable and quality housing. BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference.

When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians.  And while they’re here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
• Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

Description and Duties

Reporting to the Manager, Records & Information Services, the Records & Information Systems Analyst is responsible for maintenance and administration of the records management and daily operations of the Electronic Document Records Management System (EDRMS) and Content Records Management System (CRMS), identifies, analyses and resolves technical and records management issues related to the implementation and use of the EDRMS and CRMS by providing system/database technical support. He/she/they works closely with the IMT Technical Services and Enterprise Business Systems teams in conducting quality assurance testing, developing system procedures and providing training workshops across the organization to all levels of employees on the use and maintenance of the EDRMS. The position promotes the use of EDRMS and provides expertise and advice to program areas regarding records information systems and records management practices.

Knowledge, Skills and Abilities

• Sound knowledge and understanding of the principles, practices, statutory requirements and government. policy relating to records management.
• Sound knowledge of electronic records management systems and government records classification systems.
• Ability to gather and write business requirement documents.
• Ability to learn and understand the organization, policies and programs of BC Housing
• Ability to assess BC Housing’s record-keeping requirements
• Ability to contribute to the development of systems specifications during the design and development stages of electronic records management systems
• Ability to develop training plans and course materials, and deliver training using various methods
• Ability to understand business functions of the various business areas and effectively apply proper usage of the electronic records management system
• Ability to effectively administer the electronic records program and ensure consistency with established standards
• Ability to deal with confidential information using judgment and discretion
• Ability to develop and maintain strong working relationships with all levels of staff within the organization and with records management vendors and consultants
• Ability to provide technical support and advice in the resolution of records management related issues.
• Good communication, consensus building and interpersonal skills
• Good analytical, problem-solving, organizational and time-management skills
• Proficiency in productivity applications such as MS Excel, MS Word, MS PowerPoint, and MS Visio.

Qualifications

• Diploma in information management, records management or archival studies, or other relevant fields.
• Considerable related experience in designing, implementing, supporting, and administering a complex, corporate-wide electronic records management system
• Sound experience in records management positions, including experience in applying Administrative Records Classification System (ARCS) and Operational Records Classification System (ORCS)
• Sound experience in providing training to adult learners or an equivalent combination of education, training and experience acceptable to the employer.

How to Apply

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

• Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.
• Please review the Job Description prior to applying (When there is a pop up asking if you wish to view only secure items, press no).
• As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.
• Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

Have questions/issues about the application process? Please see our FAQ’s for some useful information.

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, Persons with Disabilities and Disabled People, persons of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact hr_admin@bchousing.org. We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

Application Deadline: September 17, 2023