Information Technology - Archivist/Records Management
Hydro Ottawa

Location: Ottawa, Ontario
Compensation: $27,935.70 - $37,315.20

Hydro Ottawa Holding Inc. (Hydro Ottawa) is 100 percent owned by the City of Ottawa.  It is a private company, registered under the Ontario Business Corporations Act, and overseen by an independent Board of Directors consisting of the President and Chief Executive Officer and 10 members appointed by City Council.  The core businesses of the Corporation are electricity distribution, renewable energy generation and energy and utility services.  Hydro Ottawa owns and operates three subsidiary companies.

Statement of Duties:

•    Supporting the current Information Management team in ensuring that that archival records are inventoried and sent to the appropriate location/services
•    Working with external stakeholders regarding archival records
•    Working with internal stakeholders for the retention schedule
•    Using the new retention schedule to work with IT for the retrieval and disposal (when appropriate) of records, often specific to back-up tapes
•    Supporting various IM endeavors and able to create necessary reports and metrics
•    Covering for IM specialist when they are on vacation
•    Day to day IM duties

Qualifications    

Requirements:

•    Experience with archives and archival records
•    Familiar with Information Management concepts
•    Experience with a records retention schedule
•    In college/university program specializing in archives and records or IM
•    A valid class G driver's license and successfully complete the driver competency assessment, including a driver abstract assessment, before an offer will be made.

Please apply to the Website: https://hydroottawa.wd3.myworkdayjobs.com/student_careerssite/job/Ottawa-ON/Co-op-Student_R001896

86589542_r001896_job_poster_-_co-op_students.pdf

Application Deadline:  October 28, 2021 (at 11:59pm)

Assistant Professor - Indigenous Knowledge Systems

University of Toronto, Faculty of Information Studies

Job Category: Faculty - Tenure Stream (continuing)
Faculty/Division: Faculty of Information
Campus: St. George (Downtown Toronto)

Compensation: Salary will be commensurate with qualifications and experience.

Description:

The Faculty of Information at the University of Toronto invites applications for a full-time tenure stream position in the area of Indigenous Knowledge Systems. The appointment will be at the rank of Assistant Professor. The expected start date is July 1, 2022, or shortly thereafter. 

Applicants must have earned a PhD in any area of the humanities, social sciences, engineering or applied sciences, or in a related disciplinary or interdisciplinary area by the time of appointment, or shortly thereafter, with a demonstrated record of excellence in research, teaching and community work.

We seek applicants whose research interests are in Indigenous knowledge systems.

The successful candidate’s research and teaching interests will complement and build upon our existing strengths (https://ischool.utoronto.ca/research/).

The successful candidate will be expected to conduct innovative and independent research at the highest international level and to establish an outstanding, competitive, and externally funded research program. The successful candidate must demonstrate research excellence and will be evaluated commensurate with the career stage of the candidate, taking into consideration the life trajectory and any special circumstances (e.g., career interruptions) as outlined in the submitted materials, as well as a record of publications in top-ranked and field relevant journals or forthcoming publications meeting high international standards, the submitted research statement, presentations at significant conferences, awards and accolades, and strong endorsements from referees of high standing. The successful candidate will be able to demonstrate connections to and conduct research within community-based initiatives. The successful candidate will be expected to conduct innovative research in Indigenous knowledge systems and foster research activities with Indigenous communities.

Evidence of excellence in teaching will be demonstrated by teaching accomplishments, and the teaching dossier, including a teaching statement, sample course materials, and teaching evaluations or other evidence of superior performance in teaching-related activities submitted as part of the application, as well as strong endorsements by referees. Other teaching-related activities can include performance as a teaching assistant or course instructor, experience leading successful workshops or seminars, student mentorship, or excellent conference presentations or posters.

Equity and diversity are essential to academic excellence. As part of the University of Toronto, the Faculty of Information offers the opportunity to conduct research, teach, and live in one of the most diverse cities in the world.  Because of our campus’ incredibly diverse student body, and our Faculty’s commitment to fostering an environment of diversity and inclusion, we seek candidates who demonstrate a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment through their application materials.

Preference will be given to candidates who are Indigenous. Recognizing that there are a variety of terms that potential candidates may use, the University uses the term “Indigenous” in this search, which forms part of the U of T Response to Canada’s Truth and Reconciliation Commission, to encompass the people of Turtle Island, including those who identify as First Nations, Métis, Inuk (Inuit), Alaska Native, Native American, and Native Hawaiian people.

The Faculty of Information (iSchool) https://ischool.utoronto.ca/ at the University of Toronto is a research-led Faculty, committed to educating the next generation of professional and academic leaders in Information, who join us in transforming society through collaboration, innovation, and knowledge creation. We are guided by core values that include engagement with cultural, social, political, and ethical issues in information to benefit society and transparency, accountability, and public responsibility. With an outstanding complement of 30 award-winning faculty members, our key strengths are the quality of our research, the abilities of our graduate students, close ties across the University, and committed alumni. The Faculty of Information is especially proud of the calibre, excellence, academic engagement, and diversity of the students it recruits, admits, and graduates.

All qualified candidates are invited to apply online by clicking the link below. Applications must include:

• a cover letter;
• a current curriculum vitae;
• a research statement, including contributions to equity, diversity, and ongoing or planned community initiatives
• a teaching dossier to include: Statement of teaching philosophy, including contributions to equity, diversity, and ongoing or planned community initiatives, sample course materials, and teaching evaluations or evidence of superior performance in other teaching-related activities as listed above.
• Writing sample (up to three samples of recent scholarly work (e.g., an article or book chapter))

https://jobs.utoronto.ca/job/Toronto-Assistant-Professor-Indigenous-Knowledge-Systems-ON/551055617/
 
Applicants must provide the name and contact information of three references. At least one of these references should speak to the applicant’s Indigenous community engagement. The University of Toronto’s recruiting tool will automatically solicit and collect letters of reference from each after an application is submitted (this happens overnight). Applicants remain responsible for ensuring that references submit letters (on letterhead, dated and signed) by the closing date.

All application materials must be submitted online. Submission guidelines can be found at: http://uoft.me/how-to-apply. If you have questions about this position, please contact dean.ischool@utoronto.ca.

The closing date for applications is November 22, 2021 and all application materials, including reference letters, must be received by then.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

https://jobs.utoronto.ca/job/Toronto-Assistant-Professor-Indigenous-Knowledge-Systems-ON/551055617/

 

Assistant Professor - Black Studies and the Archive

University of Toronto, Faculty of Information

Job Category: Faculty - Tenure Stream (continuing)
Campus: St. George (Downtown Toronto)

Compensation: Salary will be commensurate with qualifications and experience.

Description:

The Faculty of Information at the University of Toronto invites applications for a full-time tenure stream position in the area of Black Studies and the Archive. The appointment will be at the rank of Assistant Professor. The expected start date is July 1, 2022, or shortly thereafter.

Applicants must have earned a PhD in the area of Black studies or archival studies; or in a related disciplinary or interdisciplinary area (e.g., history; postcolonial studies; cultural studies; area studies; literary studies; media studies) by the time of appointment, or shortly thereafter, with a demonstrated record of excellence in research and teaching.

We welcome applicants whose research interests are located at the intersection of Black studies and critical archival studies and that fall into one or more of the following areas: Black history and the archive; embodied and oral memory traditions; Black archival imaginaries; Black and liberatory memory work; alternative Black archival spaces.

The successful candidate’s research and teaching interests will complement and build upon our existing strengths (https://ischool.utoronto.ca/research/). The successful candidate will be expected to conduct innovative and independent research at the highest international level and to establish an outstanding, competitive, and externally funded research program. Research and teaching excellence will be evaluated commensurate with the career stage of the candidate, taking into consideration the life, trajectory and any special circumstances (e.g., career interruptions) as outlined in the submitted materials.

Candidates must provide evidence of research excellence, which can be demonstrated by a record of publications in top-ranked and field relevant journals or forthcoming publications meeting high international standards, the submitted research statement, presentations at significant conferences, awards and accolades, and strong endorsements from referees of high standing.

Evidence of excellence in teaching will be demonstrated by teaching accomplishments and the teaching dossier, including a teaching statement, sample course materials, and teaching evaluations or other evidence of superior performance in teaching-related activities submitted as part of the application, as well as strong endorsements by referees. Other teaching-related activities can include performance as a teaching assistant or course instructor, experience leading successful workshops or seminars, student mentorship, or excellent conference presentations or posters.

Equity and diversity are essential to academic excellence. As part of the University of Toronto, the Faculty of Information offers the opportunity to conduct research, teach, and live in one of the most diverse cities in the world. Because of our campus’ incredibly diverse student body, and our Faculty’s commitment to fostering an environment of diversity and inclusion, we seek candidates who demonstrate a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment through their application materials. Candidates therefore must submit a statement of contributions to equity and diversity, which might cover topics such as (but not limited to): research or teaching that incorporates a focus on underrepresented communities, the development of inclusive pedagogies, or the mentoring of students from underrepresented groups.

The Faculty of Information (iSchool) https://ischool.utoronto.ca/ at the University of Toronto is a research-led Faculty, committed to educating the next generation of professional and academic leaders in Information, who join us in transforming society through collaboration, innovation, and knowledge creation. We are guided by core values that include engagement with cultural, social, political, and ethical issues in information to benefit society and transparency, accountability, and public responsibility. With an outstanding complement of 30 award-winning faculty members, our key strengths are the quality of our research, the abilities of our graduate students, close ties across the University, and committed alumni. The Faculty of Information is especially proud of the calibre, excellence, academic engagement, and diversity of the students it recruits, admits, and graduates.

All qualified candidates are invited to apply online by clicking the link below. Applications must include:  

• a cover letter; 
• a current curriculum vitae; 
• a research statement outlining current and future research interests;
•  writing sample (up to three samples of recent scholarly work (e.g., an article or book chapter));
• and a teaching dossier to include a teaching statement, sample course materials, and teaching evaluations or evidence of superior performance in other teaching-related activities as listed above;
• statement of contributions to equity and diversity (as outlined above).
  

Applicants must provide the name and contact information of three references. The University of Toronto’s recruiting tool will automatically solicit and collect letters of reference from each after an application is submitted (this happens overnight). Applicants remain responsible for ensuring that references submit letters (on letterhead, dated and signed) by the closing date.  

All application materials must be submitted online. Submission guidelines can be found at: http://uoft.me/how-to-apply. If you have questions about this position, please contact dean.ischool@utoronto.ca.

The closing date for applications is November 15, 2021 and all application materials, including reference letters, must be received by then.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Records Analyst, Project-based opportunity

Vancouver Holocaust Education Centre

Location: Vancouver, BC

Compensation: This is a contract position and compensation will be commensurate with experience.

In support of our updated Strategic Plan, the VHEC is seeking a Records Analyst Consultant to develop and implement a records management program in support of improved efficiency, collaboration and cybersecurity. This position will review, analyze and assess current work functions and information management practices across the VHEC, from its web assets to records in storage at Iron Mountain, and develop and document methods for efficient and safe handling and disposal of digital and analogue information entrusted to and managed by the VHEC. This position will provide guidance and support to staff in remote and onsite work environments using both VHEC-owned and personal desktop and mobile devices.

Duties

The Records Analyst Consultant will report to the Executive Director and is responsible for:

•    Conferring with staff and outsourced information technology, web and related service providers to understand the current records management practices and business needs and identify areas of improvement.
•    Determining the value of the VHEC’s information systems and digital and analogue assets.
•    Developing records retention schedules, a server and paper file plan and related policies, procedures, guidelines, plans and manuals in support of the best practice management of paper and electronic records and data across the organization.
•    Providing direction, training and assistance to staff in analogue and digital records and information management, protection of privacy, and the records management program broadly.
•    Reporting on the progress of the implementation of the records management program.
•    Supporting the increased professionalization, collaboration and capacity of a community- and volunteer-supported organization.
•    Supporting the long-term research and reference of the VHEC’s institutional records.

Qualifications

• You have a proven track record of guiding small- to mid-sized organizations through the implementation of a records management program.
• As an accomplished records management professional, you ensure that recommended plans, guidelines, policies, procedures and systems are effective, efficient and sustainable. You truly enjoy the organizational process, understand its benefits and are able to pass on your enthusiasm to others.
• You believe in the vision of a world free of antisemitism, discrimination and genocide, with social justice and human rights for all.

Experience, Skills & Education

Required
•    Minimum of three (3) years of related experience developing and implementing a records management program for a small- to mid-sized organization.
•    Understanding of records management systems, theories and practices.
•    Experience planning and assigning work and meeting deadlines.
•    Experience with facilitating groups to consensus, developing and delivering adult training.
•    Experience with and understanding of electronic information systems, including SharePoint, Raiser’s Edge and FilemakerPro.
•    Understanding of cloud-based systems and cybersecurity.
•    Understanding of how to handle confidential and sensitive information.
•    Superior organizational, planning and analytical skills.
•    Strong verbal and written communications skills.
•    Master’s degree in the field of records management.
•    Familiarity with BC’s Personal Information Protection Act and relevant legislative frameworks.

Preferred
•    Strong attention to detail.
•    Evidence of capacity to work independently and support staff with varied degrees of technological competency.
•    Familiarity with museum and/or nonprofit recordkeeping and administrative structures.
•    Certified Records Manager (CRM) designation.

Success Traits

You excel in the following core competencies:

• Drive for results. You’re independent and self-motivated, creative, persistent and resourceful, overcoming obstacles and difficult situations.
• Interpersonal skills. You have the ability to build and maintain productive relationships and work effectively with people.
• Problem-solving. You assess challenges to identify causes and then generate workable solutions.

How to Apply

If this sounds like you, we would love to hear from you. Please email your cover letter and resume in one file to jobs@vhec.org quoting “Records Management Analyst” in the subject line on or before October 22, 2021 

Your application will be handled with confidentiality and discretion.  
All applicants will receive an automated email response confirming receipt of their application submission. Only applicants selected for an interview will be contacted.

Please note: VHEC staff and contractors must show proof of vaccination for COVID-19 by a Government of Canada-approved vaccine in order to enter the workplace.

For information about the VHEC’s code of conduct please visit: https://www.vhec.org/plan-visit/

Archivist
City of New Westminster

New Westminster Museum & Heritage Services

Location: New Westminster, BC

Compensation: $63,845 - $75,168 annually  plus a comprehensive benefits package

Department:  Museum &Heritage Services

Status: Full-time

No. of Positions: One

Union: CUPE, Local 387

Hours of Work:  35 hours per week*

New Westminster Museums and Heritage Services is looking for an enthusiastic, collaborative, and creative Archivist with demonstrated experience in archival collections management, arrangement and description, database systems, digitization processes, employee and volunteer supervision, preventative conservation, and facilitating access (in-person and online) to archival collections. You will also participate in city and museum initiatives in the areas such as Indigenous reconciliation, exhibition development, publications and community engagement.

This is an excellent opportunity for an Archives professional with demonstrated initiative, strong leadership abilities, and exemplary public service and communication skills.

Qualifications    

If you have many of the following characteristics and qualifications, we want to meet you!

•    You have a Master's Degree in Archival Science plus sound related experience, or an equivalent combination of training and experience acceptable to the employer
•    You have considerable knowledge and proficiency in the established standards (RAD) for acquisition, accessioning, appraisal, arrangement, description, indexing and conservation of archival materials
•    You have demonstrated sensitivity to issues associated with the stewardship of information related to Indigenous peoples
•    You are proficient in the history, growth and development of Canada, particularly in relation to British Columbia, the City of New Westminster and settler-indigenous relations in the Lower Mainland of British Columbia
•    You have excellent research, analytical, critical thinking and report writing skills
•    You have excellent customer service skills and demonstrated ability to provide archival reference services
•    You have strong interpersonal and communication skills and the ability to deal discreetly with highly confidential matters
•    You can prepare budgets and grant applications as well as monitor revenues and approved expenditures
•    You have the ability to develop, organize, and administer archival operations and recommend policies
•    You are experienced in supervising the work of employees and volunteers
•    You are capable of maintaining archival database and management systems using accepted professional standards
•    You are skilled in public speaking and promoting interest in and awareness of the municipal and community archives
•    You have the ability to successfully build and maintain effective working relationships with internal and external contacts
•    You have a knack for preparing a variety of written materials related to the work
•    You can work independently with minimal supervision
•    You are physically able to lift and/or move boxes of archival materials
•    You have the ability to successfully pass and maintain a satisfactory police information check

This position works non-standard hours, including weekends.*
Please note that qualified candidates must be available to work a flexible schedule.

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.

New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples.  It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. We are learning and building relationships with the people whose lands we are on.

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.

This position is only open to those legally entitled to work in Canada

Application information

Apply by sending your cover letter and resume in one document quoting the competition number, by October 25, 2021 to the Human Resources Department, City of New Westminster, 511 Royal Avenue, New Westminster, BC, V3L 1H9,

e-mail to hr@newwestcity.ca using the following format in the subject line:  LAST NAME First Name #21-135

Application Deadline: October 25, 2021 by 11:59pm.
 

Archivist Consultant
Calgary Public Library

Location:  Calgary, Alberta
Compensation:  $50,000+. Will depend on length of contract and commensurate with the experience of the successful candidate.

Today, the Calgary Public Library welcomes more than 7.6 million visitors annually through 21 community libraries and supports the lifelong learning needs of everyone who calls Calgary home. The Central Library has become a cornerstone of Calgary's East Village redevelopment, and Calgary Public Library plays a key role in community building for Calgary's growing neighbourhoods. In 2019 the Calgary Public Library unveiled a new four-year strategic plan (which can be found at www.calgarylibrary.ca).

Potentials Realized is the unifying vision of this plan, which promotes the values of Inclusion, Curiosity, and Collaboration and strives to improve the quality of life for Library members. Each strategy contains three priorities that shape the Strategic Initiatives for each year of the plan.

The Calgary Public Library Archive

The Calgary Public Library Archive is housed at the Calgary Public Library Operations Centre and runs more than 250 linear feet and includes over 15,000 files. The archive represents the accumulated history of Calgary Public Library since its beginnings in 1912 and include Calgary Public Library board meeting agendas, minutes and activities; agreements, reports and studies related to the Calgary Public Library;  and photographs, ephemera and special event materials. The Archive is stored in chronological order. A database is used for access and inventory.

Description and Duties: The Consultant

We seek an Archivist for a 6 month term (with possible extension in support of program deliverables) to review current procedures and make recommendations for future practice.

The successful candidate will draft new acquisition, preservation, and access guidelines for the Calgary Public Library Archive.

This includes defining what the archive will collect, drafting a disaster plan, establishing description standards, and making written recommendations for preservation, finding aids, and staffing models.

Qualifications    

• Graduate degree in Archival Studies.
• Demonstrated experience applying archival theory and practice.
• Experience using database software for the management of collections.
• Exceptional relationship building skills to successfully liaise with internal stakeholders.
• Exceptional report writing skills.
• Ability to work in a digital environment.
• During Covid19, be able to work independently and follow health and safety policies and protocols.
  

Application information

If you think you could succeed in the role of Archivist Consultant and help the Library to achieve the goals of the Calgary Public Library Archive review, please send a 1-2 page expression of interest and resume to work@calgarylibrary.ca quoting "Archivist Consultant" in the subject line of your email. We thank all who apply but only those selected for an interview will be contacted.

Application Webpage (URL): www.calgarylibrary.ca
Application Deadline: This opportunity will remain open until filled.

Archivist  (Young Canada Works)
H.R. MacMillan Space Centre

Location:  Vancouver, BC
Compensation: $24.79/hr + 8% in lieu of vacation & statutory holiday pay, 35 hours/week, temporary full-time, for a 16-week term ending by March 31, 2021 (grant funded)


The H.R. MacMillan Space Centre is a non-profit community resource that brings the wonders of space to Earth, while providing a personal sense of ongoing discovery. Through innovative programming, exhibits and activities, our goal is to inspire sustained interest in the fields of Earth science, space science and astronomy.


Description and Duties: Nature of Position

The H.R. MacMillan Space Centre is seeking a dynamic recent graduate from a recognized archives program to:

• assist in establishing our image archives. The Space Centre has a vast collection of approximately 80,000 images
• taken from historic sites around the world. We are in the process of assessing our collection and establishing a contemporary archives to protect the images and make them more available.
  

Major Duties and Responsibilities

Working with staff this position involves establishing a collections management system and ensuring documentation:

• outlines best practices for digitizing, cataloguing and storing our images and other materials, and to make
• recommendations for future work to attain contemporary archival standards.

Qualifications

Recent archival studies graduate with a training in managing audio visual materials, database design, and digital image collections

•     Experience in digitizing materials
•     Knowledge of RAD
•     Good communication skills - written and verbal
•     Good computer and research skills
•     Good organizational skills
•     Good problem solving and multi-tasking abilities
•     Attention to detail
•     Ability to work independently and as part of a team
•     Flexible and able to work in different work environments
•     Legible hand writing / printing
•     Ability to lift 50 pounds

This is a grant-funded student employment position.

Candidates must:

• be a Canadian citizen, a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
• be legally entitled to work in Canada;
• be between 16 and 30 years of age at the start of employment;
• commit to the full duration of the work assignment;
• not have another full-time job (over 30 hours a week) while employed with the program;
• be an unemployed or underemployed college or university graduate, (not employed full-time);
• be a recent graduate from a college or university within the last 24 months at the start of employment;
• not be receiving Employment Insurance (EI) benefits while employed with the program; and
• not have previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.
  

This is a temporary full-time, grant-funded position for an 18-week term.

Please apply with a resume and cover letter to the Director of Human Resources at careers@spacecentre.ca no later than 5:00 pm on Friday, October 1, 2021.

Job Poster: 86589542_ycw_archivist_posting_2021.pdf

Junior Analyst
OMERS

Location: Toronto, ON
Compensation:  $50,000+

The Ontario Municipal Employees Retirement System is a Canadian pension fund created by Ontario provincial statute in 1962 to manage the retirement benefits of all local government employees in the Canadian province of Ontario. It has become one of the largest institutional investors in Canada. As of December 31, 2020, OMERS had C$105 billion in net assets. OMERS serves 1,000 participating employers and more than half a million active, deferred and retired employees. OMERS members are employed by municipalities, school boards, transit systems, electrical utilities, emergency services and children's aid societies.

Description and Duties: OMERS Junior Legal Analyst

We are looking for a highly motivated Junior Legal Analyst to join our Corporate Legal team in Toronto.

Role Function/Tasks:

•    Support Annual External Audit Processes
•    Assist with the collection and maintenance of deal rooms for transactions
•    Support the management of iManage/Document Management System, including assisting in:

• the annual retention and disposition program
• maintenance of the naming convention
• legacy document transition
• litigation record holds
• service support
  

•    Support the content creation and resource refresh for knowledge hubs on SharePoint
•    Support ebilling/Legal Tracker functions

• Support investment legal groups with matter creation and invoice approval
• Assist in the annual accrual process
• Assist in the quarterly matter review process
  

•    Assist in the development and maintenance of reference resources for iManage and Legal Tracker
•    Support the Vendor Governance Program
•    Assist in process documentation
•    Assist in project and process implementation initiatives
•    Support Legal Operations regular functions
•    Assist on special projects

Qualifications    

Program/Education Backgrounds of Interest:

•    Records and Information Management Certificate/Diploma
•    Master of Information
•    Knowledge Management Specialist
•    Business Analytics Specialist
•    Operations Management Experience

To succeed in this role, you have:

•    Strong oral and written communication skills and interpersonal skills
•    Ability to work with and coordinate with multiple stakeholders
•    Ability to draw insights, analyze metrics, and convey ideas clearly and concisely
•    Self-starter who works both independently and with a team, while fostering a collegial and creative team culture

Application information

Apply through Workday on our external job posting site
Application Webpage (URL): https://omers.wd3.myworkdayjobs.com/OMERS_External/job/Head-Office-Toronto/Junior-Legal-Analyst_JR-1259

Application Deadline: September 24th at 5:00pm
 

Archives Specialist
USask, University Archives and Special Collections

Location: Saskatoon, SK
Compensation: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.

University Archives and Special Collections (UASC) constitutes the official memory of the University and represents the accumulated experience of this community that has greatly contributed to the history and development of Saskatchewan. UASC also has extensive collections of rare and historical books and Canadiana material.

Description and Duties    

Primary Purpose: To provide high level public services within the University Archives and Special Collections (UASC) division of the University Library; and to provide leadership and expertise for a wide range of activities supporting the accessibility, discovery and promotion of UASC archival collections.

Nature of Work: Reporting to the Operations Manager, University Archives & Special Collections (UASC) and working closely with UASC employees, your work would involve both technical services and public services, with a primary focus on archival collections. The work is highly detailed, with rigorous intellectual demands, and considerable judgment and decision making required. There is frequent interaction with undergraduate and graduate students, faculty and/or other experienced visiting researchers as well as supervisors, peers, and other employees. Your ability to work effectively in an evolving and innovative environment and balance competing deadlines, priorities and tasks is essential. The need to be flexible to meet expectations is required. You would be required to work independently to solve problems in collaboration with the Operations Manager and faculty.  You would assist UASC support staff with the resolution of more complex issues and archival reference questions, and provide technical leadership and mentoring for archival processing, reference, and related functions.  Due to the COVID-19 pandemic, this position may involve both on-site and remote work.

Typical Duties or Accountabilities:

• Undertakes archival processing: arranges and describes a wide range of archival material based on division guidelines and national standards; provides staff mentoring, training, and content review
• Provides in-depth (Tier 1 and 2) information/research services to USask faculty, students and staff, and external patrons/researchers; first point of contact for staff assistance and referrals relating to archival collections
• Triage access and privacy reviews, including vetting for restrictions during processing
• Oversees archival accessioning workflow
• Supports the acquisition of archival collections, including contact with university and external donors
• Assists with ongoing monitoring of archival storage facilities
• Functional lead for IT platforms used to manage and access archival collections, e.g. ArchivesSpace, AtoM
• Lead or co-lead for UASC's outreach activities including the website, social media, Archives Week, articles in university publications, and digital projects; leadership may include both project management and content development.
• Collaborates in the delivery of group orientation and instruction
• Undertakes selected conservation work
• Supports UASC's physical exhibition program
• Is a member, lead, or resource for library and university committees, task forces, and working groups as required
• Other duties as assigned

Qualifications    

Education: An undergraduate degree is required. Specialized education in archival studies and/or allied research-based disciplines is considered an asset. A combination of education and experience may be considered.

Experience:

Relevant employment experience in archives (minimum five years).
Experience (two years minimum) with both archival in-depth reference service and archival accessioning, arrangement and description
Experience with archival description and metadata standards (e.g. Rules for Archival Description, Dublin Core, Encoded Archival Description)
Experience with the application of access and privacy guidelines/legislation to archival collections
Experience with IT platforms used to manage and access archival collections (eg. AtoM, ArchivesSpace)

Skills:

• In-depth knowledge of archival practices and standards
• Demonstrated ability to analyze collections, apply appropriate organization schemes, write descriptive summaries, and create archival finding aids
• Demonstrates the competencies required for reference work
• Knowledge of Western Canadian and prairie history is an asset.
• Demonstrated knowledge of requirements relating to confidentiality, privacy and copyright as applied to collections being processed and researcher inquiries
• Demonstrated ability to use and learn a variety of software and online tools
• Strong interpersonal skills and effective written and verbal communication skills
• Reliable, dependable, and self-motivated
• Ability to demonstrate diplomacy and discretion
• Demonstrated ability to use judgment and apply effective investigative, analytical and problem-solving skills
• Demonstrated ability to organize work, set priorities, meet deadlines, work independently, use initiative, and effectively handle disruptions
• Excellent attention to detail
• Demonstrated ability to collaborate effectively with others in a team environment
• Demonstrated flexibility to adapt to change, and ability to support others in the change process.
• Possesses a tactful, responsive, pleasant and effective manner in all personal interactions
• Possesses the physical ability to perform moderately heavy lifting (approximately 11 kg)

Additional Information: Department: Library
Status: Permanent
Employment Group: ASPA
Shift: Monday-Friday, 8:00-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Number of Openings: 1

The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.
 
Application information

Please apply online.  Tips on applying online can be found at https://careers.usask.ca/tips-for-applying.php#OnlineApplicationInstructions
https://usask.csod.com/ux/ats/careersite/14/requisition/7357/application?c=usask&jobboardid=0#1

Application Deadline: September 30, 2021

Head of Archives

Royal British Columbia Museum

Location: Victoria, BC

Compensation: $92,700.24  - $123,200.20  per annum

The Royal BC Museum, situated on the traditional territories of the Lekwungen (Songhees and Xwsepsum Nations), is one of Canada’s great cultural treasures. Our collections, research and presentations enable us to
tell the stories of BC in ways that enlighten, stimulate and inspire. 

By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understandings of BC, and provides for a dynamic forum for discussion and a place for reflection.  

We care for over 7 million objects and specimens, 28 kilometres of government and private records,  substantial photographic, audio and video collections documenting the stories of the province; artworks; and an extensive library of publications. Through research and learning, we strive to broaden understanding about our province and inspire curiosity and wonder. We are passionate about sharing British Columbia’s story with the millions of visitors who walk through our doors, interact with the collections, participate in research and explore our websites each year. 

The Royal British Columbia Museum and Archives is one of Canada’s great cultural treasures. Our collections, research and public programs enable us to tell the stories of BC in ways that enlighten, stimulate and inspire.    

The BC Archives is the provincial archives; preserving and making accessible government and private records including historical photographs, documents, sound recordings, films, maps and publications. The stories these records tell chronicle the experiences of individuals, businesses, families, communities and governments that shape the province.  

The Royal BC Museum is committed to on-going and true community collaboration, building on our existing partnerships and developing new relationships to help communities preserve their own stories, facilitate community dialogue, and bring forth voices often silenced in historical accounts. 

We are working to meet crucial goals outlined in BC’s Declaration on the Rights of Indigenous Peoples Act (DRIPA), the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and the Truth and Reconciliation Commission of Canada (TRC) Calls to Action.   

The Head of Archives ensures exceptional stewardship of the archive’s collections through strong personal advocacy and the effective management of both teams and projects. The Head is responsible for maintaining and improving the physical state of collections through the development and implementation of preventive care strategies, forward-looking policies and robust procedures, while enabling various modes of collections access and use.

The Head of Archives oversees the preparations for a collection move to a new Collection and Research Building, scheduled for 2024.   With a deep understanding of archival management and process, a reputation for strategic thinking, and experience in senior management, the Head is able to devise and implement strategic change that supports the vision and mission of the archives and coordinate the varied operations of a dynamic and diverse department. 

If you are a strong leader, excited about moving into a new purpose-built collection building, you live and breathe partnerships and are passionate about caring for and making accessible British Columbia’s collections then
we want to meet you. 

The ideal candidate has a Master’s degree in Archival Studies or Library & Information Science with a specialty in archives or an equivalent combination of training and experience. This is supplemented with a strong understanding of current and potential future trends for archives and how to incorporate them into planning and action.  

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).   

The BC Archives is responsible for ensuring the historical records of the province are preserved, managed and made accessible.  The department achieves this through an outstanding team of archivists, collection managers, conservators, access technicians and preservation staff, each of whom works collaboratively with colleagues, the public, academic institutions, ministries, volunteers, community partners, Indigenous communities, Friends of the BC Archives and other stakeholders.

The BC Archives houses the government records of the province in addition to private records of historical significance and is the largest archives repository in Western Canada with holdings that include 28 KM of textual records, over five-million photographs, 100,000 maps and architectural drawings, 15,000 drawings, paintings and prints and the largest collection of audio-visual material in Canada.  

The department is responsible for managing both physical and digital access to collections via a reference room and a digital public collection search.   Under the direction of the Vice President, Collections and Research, and in accordance with the Royal BC Museum’s corporate planning framework (principally the mission, vision, Strategic Roadmap and Collections and Research Strategy), the Head of Archives inspires, promotes, develops, and manages a department that:

• Provides exceptional stewardship of, and access to, the province’s archival collections
• Contributes to audience-focused public programs, exhibitions and websites
• Collaborates effectively with colleagues, partners and stakeholders to deepen knowledge and widen understandings of British Columbia
• Prepares the archives collection to move to the new Collection and Research Building in 2024
• Works with Indigenous communities, residential school survivors, their families and other partners to provide access to residential school records 

Please refer to the full job description and selection criteria to ensure your application  addresses the  areas  we  will  be  looking  at  when  assessing suitability for this opportunity.  

An eligibility list may be established for similar permanent and temporary positions over the next 12 months.  Preference will be given to applicants who identify as BIPOC and or persons with disabilities.  

Please submit your application in pdf format by 11:59 pm (PST)
September 14 th, 2021 quoting competition RB2021:22 via email to:  humanresources@royalbcmuseum.bc.ca  

head_archives.pdf