Records Analyst
City of Richmond

Location:  Richmond, British Columbia
Compensation:   $41.27 - $48.79

Imagine a career with the City of Richmond - a supportive environment for growth and continuous improvement, fostered by our collective strengths and creativity. Join us as we strive to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people.

With initiatives such as our competitive compensation and benefits packages, and our strong support of a healthy work/life balance, we demonstrate our commitment to providing employees with opportunities to achieve excellence.

Our workforce includes over 1,900 people employed at a variety of locations throughout Richmond including City Hall, the City Works Yard, Recreation and Cultural facilities, and RCMP and Fire Halls.

Description and Duties-Overview

• The Records Analyst works in the Records and Archives Section of the City Clerk's Office within the Law and Legislative Services Division.
• The Records Analyst reports directly to the Manager of Records and Information. Scheduled to work in two different locations, the day-to-day duties of the Records Analyst are supervised by either the Records and Information Management Analyst (at City Hall) or by the Archivist (at the City of Richmond Archives).
• The Records Analyst performs complex analytical work in the City's integrated records and archives management program, a program which is governed by the City's Corporate Records Management Program Bylaw 7400. This position involves diverse responsibilities in a dynamic professional environment requiring a well-balanced suite of skills involving both theory and practical application. Working collaboratively within the City Clerk's Office as a member of the Records and Archives Section team.
  

Examples of key responsibilities include, but are not limited to:

• Assisting City staff and members of the public in accessing records;
• Providing input into development and maintenance of taxonomies and indexing authorities; and
• Participating in the development of systems to handle and care for confidential City records, including the management of both open and closed Council and Committee records.
• Playing a key role in the management and further development of the City's records management systems including the Richmond Enterprise Document Management System (REDMS), the Uniform Classification and Retention System (UCRS) and standards compliance initiatives;
• Assisting with any upgrades to REDMS or updates to the UCRS;
• Assisting with the development and delivery of records management or Freedom of Information and Protection of Privacy Act (FIPPA) training programs for staff;
• Assisting with processing access requests under FIPPA; and
• Assisting with coordinating Privacy Impact Assessments with IT, various City departments and possibly with outside consultants.
• Playing a key role in the preservation and making accessible the evidence of Richmond's past, including working with the non-profit society Friends of the Richmond Archives;
• Assisting with any upgrades to InMagic DB/TextWorks including the implementation of any specialized projects;
• Conducting appraisals and making recommendations of both community and City records for retention at the City Archives;
• Conducting functional and provenance-based analysis of current City records;
• Arranging and describing records according to the Rules for Archival Description utilizing the Archives database system;
• Assessing conservation needs for records; and
• Performing research and provide analytical input into development of strategies for digital records transfers and preservation in the Archives.
  

Knowledge, Skills & Abilities:

• Solid knowledge of archives management, records management and preservation management as well as awareness of technical strategies for digital preservation is required.
• An understanding of the standards and legislation in the field of records and archives, including the Freedom of Information and Protection of Privacy Act, is required.
• Highly effective interpersonal, oral communication, writing, project management and team skills are essential.
• Ability to interact successfully with the public and staff at all levels on a basis of respect, service, and teamwork is essential.
• Demonstrated ability to exercise a professional level of diplomacy and discretion is essential.
• Familiarity with InMagic DB/TextWorks and OpenText eDocs/eDocs RM software a definite asset.
• Ability to successfully clear a Police Information Check.

Qualifications and Experience:

• Completion of a Master's Degree in Archival Studies or Library and Information Studies, plus a minimum of 1-2 years of experience with government records, ideally at the municipal level. An equivalent combination of education and experience may be considered.
• Valid Class 5 Driver's License for the Province of British Columbia.

 
Please apply through the City of Richmond Career Portal:

https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=TRQS8M&cws=37&rid=1077

Application Deadline:  July 25, 2022

Archival Description Technician - (997535.1)
Mount Royal University

Location: Calgary, Alberta
Compensation: $25.49 - 26.51 per hour

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, nearly 15,000 credit students choose from 12 bachelor degrees and 36 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Mount Royal University Library

Housed in the Riddell Library and Learning Centre, the University Library is an integral part of the MRU experience. The Library values a healthy inclusive workplace, encourages a culture of innovation and teamwork, and provides support for professional development.  The Library team consists of approximately 60 employees.

The services, facilities, programming and expertise available in the Library support innovative teaching, learning, and scholarship across campus. The Library includes the Archives and Special Collections, and specialized and technology-enriched teaching and learning spaces, including information literacy classrooms, a Maker Studio, audio production rooms, and a range of visualization, simulation, and immersive spaces.

Description and Duties    

Reporting to the Associate Dean, Collections and Metadata, this position comprises archival description and collections processing functions in support of the Archives and Special Collections at the Mount Royal University Library. Duties include creating finding aids for a variety of archival record types using AtoM archival description software in accordance with national and international standards. The incumbent will also assist with cataloguing rare books and other published material according to current cataloguing standards. These activities will improve user access to holdings via Archives Search (an online descriptive AtoM database), Library Search, and other digital discovery tools. Other collections processing duties include rehousing, reformatting, and digitization that support preservation and access.

This is a full-time, limited term role with an end date of March 31, 2023.

Responsibilities

• Describes textual, audiovisual, and other types of archival records in the holdings of the Archives and Special Collections in a timely and accurate manner, enabling effective  access to holdings by users.
• Interprets and applies national and international standards for archival description and library cataloguing.
• Maintains expertise in national and international description and metadata standards.
• Supports the Archivist and other members of the Archives and Special Collections team in the acquisition, preservation, processing, and digitization of archival and special collections materials
• Physically prepares archival records for storage and retrieval through rehousing and labeling
• Assists with basic preservation of records in a variety of formats, which may include photocopying, encapsulating, scanning, and conducting basic conservation tasks
• Participates in the planning and completion of special projects related to improving access to archival records and rare books.
• Participates in regular Archives and Special Collections team meetings.

Qualifications   

• Archives or special collections-specific training is preferred. This training could include an Archival Technician or Library Information Technology diploma, completion of the Archives Society of Alberta's Archives Institute, and/or equivalent or relevant training.
• Experience working with archival records and/or rare books is strongly considered an asset.
• Experience searching and inputting data accurately into databases
• Knowledge of archival best practices, including archival description and Rules for Archival Description (RAD)
• Effective problem-solving and decision-making skills
• Exemplary written and oral communication skills
• Strong organizational and analytical skills
• Ability to work independently and to manage multiple projects
  

How to Apply    

Applications must be submitted via the application webpage: https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/1894

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

Application Webpage (URL): https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/1894

Application Deadline: July 25, 2022

Processing project archivist / Archiviste projet, Traitement des archives

Canadian Centre for Architecture / Centre Canadien d'Architecture

Location: Montréal, QC
Compensation: $44,000-$47,000

Strengthened by its extensive Collection (archives, prints & drawings, photography and new media, library holdings) and based on its exhibitions, programs, and research opportunities, the Canadian Centre for Architecture (CCA) is a leading voice in advancing knowledge, promoting public understanding, and widening the debate on architecture, its history, theory, practice, and role in society today.
________________________________________________________________________________________

Fort de sa vaste collection (archives, dessins et estampes, photographie et nouveaux médias, fonds de bibliothèque) et grâce à ses expositions, ses programmes publics et ses possibilités de recherche, le Centre Canadien d'Architecture (CCA) joue un rôle de premier plan dans l'avancement des connaissances, la promotion de la compréhension du public et l'élargissement du débat sur l'architecture, son histoire, sa théorie, sa pratique et son rôle dans la société actuelle.

Job Summary

The guiding purpose of the Collection is to make comprehensive and integrated bodies of material available for advanced, interdisciplinary research in order to reveal the changing character of thought, culture, and intellectual circles of the past, and point to the future of architectural thinking and practice.

Currently, the CCA is placing the emphasis on enlarging access to its rich Canadian and international archival collections.

Key Responsibilities

• Processes archival collections in all formats, including born-digital material; creates and edits finding aids; and ensures efficient, effective, and appropriate processing of the archives based on archival principles and practices.
• At times provides reference services and research support for the holdings of the Collection and engages in other professional activities of the team as required.
• Contributes to discussions with the Archivist, the editorial and curatorial team as well as with the Head of Collection Access on refinement of workflows for accessioning, ingesting, processing, describing, preserving, and providing access to archival holdings.
  

________________________________________________________________________________________________________

Sommaire de l'emploi

Pour établir la collection, le CCA s'est donné comme principe directeur de rendre accessible un corpus documentaire global et intégré aux spécialistes qui font de la recherche interdisciplinaire afin de révéler le caractère changeant de la réflexion et de l'observation appliquées au bâti, témoigner de la grandeur des cercles culturels et intellectuels du passé, et de créer une assise à l'avenir de la théorie et de la pratique architecturale.
Le CCA travaille actuellement à faciliter l'accès à ses riches collections d'archives canadiennes et internationales.

Principales responsabilités de l'emploi

• Traiter les collections d'archives de tous formats, y compris les documents numérisés, créer et éditer des instruments de recherche et assurer un traitement efficace, efficient et approprié des archives en fonction des principes et des pratiques archivistiques.
• Fournir parfois des services de référence et un soutien à la recherche pour les fonds de la collection et participer à d'autres activités professionnelles de l'équipe, selon les besoins.
• Contribuer aux discussions avec l'archiviste, l'équipe éditoriale et curatoriale ainsi qu'avec le responsable de l'accès aux collections sur l'amélioration des flux de travail pour l'acquisition, l'ingestion, le traitement, la description, la préservation et l'accès aux fonds d'archives.
  

Qualifications   

• Education: Masters in Information and Library Science (MLIS) or equivalent
• Number of years of relevant work experience: 1 to 3 years
• Working knowledge of archival descriptive standards such as ISAD(G), RAD and/or DACS
• Strong command of archival theory and best practices
• Capable in communicating and writing in French and English, or willingness to learn
  

_______________________________________________________________________________________________

• Niveau de scolarité: Maîtrise en bibliothéconomie et science de l'information ou l'équivalent
• Nombre d'années d'expérience pertinente: 1 à 3 ans
• Connaissance pratique des normes descriptives archivistiques telles que ISAD(G), RAD et/ou DACS
• Maîtrise de la théorie et des meilleures pratiques archivistiques
• Capacité à communiquer et écrire en français et en anglais ou volonté d'apprendre
  

How to Apply
    
Please submit your application (resume and cover letter, in English or French) by email to rh@cca.qc.ca to the attention of People and Culture division of Canadian Centre for Architecture, 1920 rue Baile, Montreal (Quebec) H3H 2S6. The application deadline is July 31, 2022.

Only successful applicants will be contacted. Please do not call.

https://www.cca.qc.ca/en/86294/processing-project-archivist

The CCA has an employment equity policy and encourages diversity. The CCA invites anyone having the qualifications listed in the job posting to apply.
_____________________________________________________________________________________

Veuillez soumettre votre candidature (CV et lettre de présentation, en français ou en anglais) par courriel à l'adresse rh@cca.qc.ca, au plus tard le 31 juillet 2022, à l'attention de la division Personnes et Culture du Centre Canadien d'Architecture, 1920, rue Baile, Montréal (Québec) H3H 2S6. Seuls les candidats retenus seront contactés. Veuillez ne pas téléphoner.

Le CCA a une politique d'équité en matière d'emploi et encourage la diversité. Le CCA invite toute personne possédant les compétences mentionnées dans l'affichage de poste à soumettre leur candidature. L'utilisation du genre masculin n'a pour but que d'alléger le texte et comprend tous les genres.

Application Webpage (URL): https://www.cca.qc.ca/en/86294/processing-project-archivist

Application Deadline: 07/31/2022

Summer Archives Clerk
Anglican Diocese of Huron

Location:  London, Ontario
Compensation: Salary$$16.83HOUR hourly for 30 hours per week

Canon law requires all churches in the diocese to deposit their older records on a regular basis, as well as deposit all records when churches close.  The diocesan archives is currently experiencing a backlog of unprocessed materials from functioning churches, chapels of ease and closed churches and requires support to process the backlogged materials by creating work logs and performing data entry. There are also a number of records that are not currently stored in ideal circumstances that need to be rehoused for the sake of preservation.

Description and Duties    

We are hiring two (2) summer clerks for the Diocese of Huron Archives, located at Huron University in London Ontario. Placement is for 30 hours per week for 8 weeks.

• Re-foldering of records and documents that are currently filed incorrectly
• Comprehend and record descriptions of documents according to diocesan archival procedures using a work record form preparatory to the information's entry into the archival database
• Enter information recorded on the work record forms into the database according to the Rules for Archival Description (familiarity with RAD would be an asset)
• Label file folders and boxes and shelve
• Other duties as assigned
  

Qualifications   

• Experience with computer data entry
• Strong organizational skills
• Excellent written communication skills
• Ability to work collaboratively with a team of archivists and volunteers
• An interest in learning about the Diocese of Huron Archives and/or a career in archiving/library and information science
• Lifting boxes and large bound volumes which are often heavy and awkward to handle
• Knowledge of the Rules for Archival Description (RAD) would be an asset
  

To be eligible, participants must: be between 15 and 30 years of age at the start of the employment AND be legally entitled to work in Canada (International students are not eligible)

https://www.jobbank.gc.ca/jobsearch/jobposting/36129680

To apply, please send resume and cover letter to:

Jennifer McLaughlin, CHRL
Human Resources Officer
Diocese of Huron
190 Queens Ave
London ON  N6A 6H7

Application Webpage (URL): https://www.jobbank.gc.ca/jobsearch/jobposting/36129680

Application Deadline: Applications accepted until positions filled

Assistant Archivist
The Congregation of the Sisters of St. Joseph in Canada

Location: London, Ontario, Canada
Compensation: $27-$30 per hour plus benefits after 450 hours probation.

Status: Full-time, permanent position; 37.5 hours per week. The start date is flexible.

The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012. The archives are in London, Ontario.

Mission Statement:

The mission of the archive is to preserve and share the history and charism of the Congregation. The archive preserves, arranges, describes, and provides access to records of enduring value related to the governance, ministries, and members of the Congregation.

Position Summary:

The archive seeks a highly motivated and organized individual for the position of Assistant Archivist. This position works under the guidance of the Congregational Archivist and carries out a variety of archival and records management tasks.

Responsibilities:

• Supports the implementation of the congregational records management program by helping staff apply classification system to existing files.
• Processes, arranges, and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials.
• Digitizes photographs, slides, negatives, and audio recordings.
• Assists with digital preservation workflow.
• Contributes to in-house displays, travelling exhibits, and archive website exhibits.
• Undertakes data entry and helps maintain accessions, biography, and artifacts databases.
• Follows all policies in the Archives Policy Manual as well as the Records Management Policy.
• Takes an active role in committees to which he/she is appointed.
• Travels when necessary to congregational offices in Hamilton and Peterborough.
• Other duties as required.
  

Accountability:

The Assistant Archivist reports to the Congregational Archivist.

Qualifications:

• Completed MLIS or MAS degree
• Training and experience in records management
• Knowledge of privacy and copyright legislation
• Experience with a functional classification system
• Minimum of two years' work experience in archives or records management
• Excellent attention to detail, problem solving, and organizational skills
• Proficient in Microsoft Office, WordPress, and PastPerfect software
• Able to lift and move materials up to 40 lbs.
  

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

All staff are required to have completed three COVID-19 vaccinations.

How to Apply    

Email a cover letter and your resume to csjarchives (at) csjcanada (dot) org

Application Deadline: July 20, 2022 but posting will remain open until suitable candidate

86589542_csj-archivist.pdf

Head of Rare Books and Special Collections
University of Toronto

Location: Toronto, Ontario, Canada
Compensation: Minimum salary: LIB III: $94,466; LIB IV: $111,305 (Rank and salary will be commensurate with experience and academic/professional qualifications).

The University of Toronto Library seeks an experienced, knowledgeable, and innovative rare book librarian (Librarian III or IV) to provide leadership for the overall operation and administration of the Department of Rare Books and Special Collections in the Thomas Fisher Rare Book Library.

The University of Toronto is one of the world's great universities, distinguished by an extraordinary depth and breadth of excellence. The University of Toronto Libraries System is the largest academic library in Canada and is consistently ranked in the top ten among academic research libraries in North America. The system consists of 40 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of over 300 graduate programs, more than 70 professional programs, and about 700 undergraduate degree programs. In addition to more than 12 million volumes in 341 languages, the library system currently provides access to millions of electronic resources in various forms and over 31,000 linear meters of archival material. More than 150,000 new print volumes are acquired each year. The Libraries' data centre houses more than 500 servers with a storage capacity of 1.5 petabytes.

The Thomas Fisher Rare Book Library is one of the largest repositories of publicly accessible rare books and archives in Canada. The collections are many and varied, reflecting the wide diversity of teaching and research conducted at the University of Toronto. The Library holds materials ranging from ancient papyrus fragments to contemporary artists' books, with many manuscript and print traditions from around the world strongly represented. The extensive archival collections focus on the papers of Canadian authors and cultural figures. Areas of particular strength include Canadian history and literature, European literature and philosophy, Hebraica and Judaica, the history and art of the book, the history of science and medicine, and Islamic manuscripts.

Description and Duties    

The Head of Rare Books and Special Collections (The Head) is responsible for building collections and developing programs and services to meet the growing needs of a diverse community of faculty, visiting scholars, and graduate and undergraduate students and promoting use of the collections in traditional and new methods of research. Reporting to the Associate Librarian for Special Collections, the incumbent will contribute to a dynamic division of five departments (Rare Books and Special Collections, the Cheng Yu Teng East Asian Library, Media Commons Archives, the Richard Charles Lee Canada-Hong Kong Library, and the University of Toronto Archives and Records Management Services) to build excellent research collections and supporting services.

Areas of oversight include:

• Responsibility for the management, operations, coordination, and strategic direction of the Department;
• Hiring, training, mentoring and assigning work priorities to a staff of more than sixteen employees including librarians and other skilled department members;
• Managing the acquisition and processing of print and manuscript materials in multiple formats through purchase and donation;
• Reference and public service activities;
• Overseeing the diverse pedagogic uses of collections by staff, students, and faculty.
• Expanding and nurturing strategic relationships with various external stakeholders, including alumni, Friends of the Fisher community members, and donors; and
• Serving as an ambassador for the Department and its collections.

The Head of Rare Books and Special Collections will develop strategic directions through collaborative relationships with colleagues throughout the University of Toronto Libraries, including advancement staff, administrative colleagues, and senior library management. The Head will develop collaborative relationships and programming with donors, the Friends of Fisher, members of the book trade, researchers, faculty, students, and other communities of interest in rare books and special collections.

As a collegial member of the Rare Books and Special Collections team, the department head will directly participate in library activities including reference services, cataloguing, seminars and teaching, digitization projects, and exhibitions.

QUALIFICATIONS & EXPERIENCE:

• A degree from an accredited Master's level program in library and information studies;
• Demonstrated commitment to the values of equity, inclusivity, diversity and accessibility;
• Relevant managerial/administrative experience in rare books and special collections, with proven team-building skills;
• Proven experience and expertise in building rare book and special collections;
• Successful record of attracting donations of funds and gifts-in-kind;
• Deep knowledge of the rare book trade;
• Demonstrated proficiency in several of the Thomas Fisher Rare Book Library's collecting areas;
• Demonstrated commitment to ongoing learning and professional growth;
• Strong evidence of a growth mindset: a librarian who demonstrates flexibility, creativity, and resilience;
• Outstanding oral and written communication skills;
• Ability to advocate on behalf of the library to increase public funds and ensure that resources are up to date; and
• Relevant research experience, publication, teaching or demonstrated record of scholarly activity.

PREFERRED QUALIFICATIONS & EXPERIENCE:

• An advanced degree in a relevant subject area;
• Additional language skills;
• Experience with special collections digitization projects.

Regularly named one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers, the University of Toronto strives to be an equitable and inclusive community, is strongly committed to diversity, and especially welcomes applications from racialized persons / persons of colour, women, Indigenous Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

The University of Toronto is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). In accordance with the AODA, accommodation will be provided to individuals with disabilities throughout the recruitment process. If you require accommodation in order to participate as a candidate in the recruitment process, please contact accommodate@kbrs.ca or communicate your needs to the recruitment professional named in the job description.

Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.
 
APPLICATION MATERIALS REQUIRED:

1. A cover letter
2. Curriculum vitae
3. Contact information for three references of which at least two have supervised your work.

If you're interested in this opportunity, contact Amorell Saunders N'Daw (asaundersndaw@kbrs.ca) or Bola Moradeyo (bmoradeyo@kbrs.ca), or submit your application online at: http://www.kbrs.ca/Career/15927.

Application Webpage: https://www.kbrs.ca/Career/15927

Application Deadline: August 3, 2022

86589542_advertisement-head.rare.books.and.special.collections.pdf

Archives Assistant
University of Alberta Archives

Location: Edmonton, Alberta
Compensation: $46,627 to $62,954 per year

The University of Alberta Archives is the official repository for the permanently valuable records of the University of Alberta and its affiliated institutions. Located on the University of Alberta's South Campus, the archives acquires, preserves and makes available university records and private papers from faculty, staff, students, alumni and various university related organizations.

The University of Alberta  is one of the top teaching and research universities in Canada, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering and health sciences. It is one of the largest employers in Alberta, with has five campuses located on the traditional territory of Cree, Blackfoot, Métis, Nakota Sioux, Iroquois, Dene, and Ojibway/Saulteaux/Anishinaabe nations; lands that are now known as part of Treaties 6, 7, and 8 and homeland of the Métis.

Description and Duties

As a member of the University of Alberta Archives (UAA) team, the Archives Assistant is responsible for carrying out archival processing, arrangement, description, preservation, reference and outreach functions for the UAA. The incumbent works with information technology as it relates to and supports access and preservation of archival materials and moveable cultural property. As a key support member, the incumbent also participates in shared services and initiatives such as research assistance, collaborative digital and special projects, promotion and outreach, general security, liaising with academic departments and other campus units, and the implementation of departmental goals.

Duties include:

• Acquire and preserve archival records
• Support the management of archival holdings at the University Archives through preservation, arrangement, and description.
• Assist with the acquisition of the institutional and private records by organizing the transfer of materials, assigning accession numbers and creating case files.
• Process and re-house archival materials, and apply preventative preservation methods as required.
• Monitor environmental controls in the archives' storage and working areas.
  

Facilitate access and outreach to clients

• Participate in the development and maintenance of online learning objects, including a web-based, open source application for archival description known as AtoM (Access to Memory).
• Develop descriptive finding aids and upload onto the institutional and provincial discovery sites.
• Support user research through reference and information services to students, faculty, staff and the general public, either in person, or via email or telephone inquiries.
• Retrieve and re-shelve material for researchers, and monitor researchers in the Reading Room to ensure they follow rules and regulations.
• Participate in the development and delivery of in-house and online initiatives to build awareness of the archives and its services.
  

Provide technology and digital initiatives support

• Digitize archival material existing in all formats and upload digital surrogates and metadata to various websites.
• Index and update metadata for digitized photographs and other digital materials to facilitate access for research, study, and discovery.
• Organize the digitization of archival audio visual materials for preservation purposes and research requests.
• Liaise with University faculties and departments regarding research and digitization projects.
• Work with the Web Applications Developer to maintain a dynamic website and facilitate the ongoing publication of fresh content to promote the archives.
  

Provide administrative support, training and other duties as assigned

• Oversee the management of archival supplies, and handle receipt, invoicing, and payment.
• Maintain access and research statistics, and develop reports on web usage, email, phone and in-person statistics.
• Contribute to the development and implementation of archival policies, procedures, and standards.
  

Minimum Qualifications:

• Diploma or Degree in a related program, such as Archival Studies, Library Science, Information Management, or a related discipline.
• Candidates should demonstrate a combination of the following:
• Experience working with archival materials
• Experience assisting researchers
• Experience using archival databases
• Proficiency with technology, particularly Google Suite
• Additionally, this position involves frequent lifting of boxes up to 35-pound boxes.
  

Preferred Qualifications

• Preference will be given to candidates with the following:
• Familiarity with Rules for Archival Description (RAD)
• Familiarity with AtoM software
• Familiarity with Canadian Copyright legislation
• Familiarity with FOIP
• Ability to read and write French and English
  

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis, and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Please apply online using the link provided:

https://www.careers.ualberta.ca/Competition/S101748108/

Application Deadline: Jul 04, 2022 - Online applications are accepted until midnight Mountain Standard Time of the closing date.

 

Location: Winnipeg, MB
Compensation: $17/hr

WAG-Qaumajuq has grown into one of the country's leading visual art museums with an international reputation! Founded in 1912, the WAG is one of Canada's first civic art galleries, housed in an iconic modernist building in the heart of downtown Winnipeg. Opened in 2021, Qaumajuq (the Inuit art centre) is a contemporary architectural landmark that connects to the WAG building on all four levels.

Description and Duties    

• Receive training in art and archival handling and safety, and museum best practices
• Become familiar with the WAG's archival holdings, storage, tracking systems, and database
• Maintain and augment the archival tracking records
• Assist with administrative tasks, such as minor photo editing and research requests
• Assessing and weeding archival records to Gallery criteria
• Obtaining copyright permissions or copyright research as necessary
• Organizing records to RAD standard
• Rehousing archives to archival best practices
• Creating finding aids for fonds and collections
• Physically moving archival materials to new locations
• Aiding with research (internal and external) requests
• Configure these finding aids into AtoM (Access to Memory) entries completed to the Manitoba Archives Information Network (MAIN) website
  

Qualifications    

• Completion of at least one year of university or college, in archival studies, history, art history, cultural studies, or a related field of study
• Exceptional attention to detail and organization
• Able to physically lift up to 30 lbs
• Ability to handle delicate and fragile items
• Capable of working independently, and as part of a team
• Under 30 years of age and returning to school on a full-time basis in fall 2022
• Experience working with archives, library, galleries, or museums is an asset
• Knowledge of, and interest in, the archival practice is an asset
  

How to Apply: ATTN: Manager, Human Resources

Winnipeg Art Gallery
300 Memorial Boulevard
Winnipeg, MB R3C 1V1
Email: humanresources@wag.ca
Fax: 204.788.4998
or through the Young Canada Works Portal

Application Webpage: https://www.wag.ca/about/postings/archival-processing-assistant-ycw/

Application Deadline: June 28, 2022

Archivist: Full Time, Permanent
South Peace Regional Archives

Location: Grande Prairie, Alberta
Compensation: $52,000 - $62,000

The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 120,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit www.SouthPeaceArchives.org for more information.

The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public records which reflect the cultural, social, economic and political history of this area. The Archivist at the South Peace Regional Archives provides archival expertise to the organization. They oversee the acquisition, preservation, arrangement and description, and access to our holdings, as well as ongoing collections management. Additionally, they provide expertise and support to staff, volunteers, members of the board, and the community, and contribute to the long-term planning, growth, and outreach activities of the organization.

The South Peace Regional Archives is located on the ancestral and traditional lands of many Indigenous peoples and within the territory of Treaty 8. We are dedicated to honouring the Calls for Action of the Truth and Reconciliation Commission, and the Archivist plays a key role in these efforts. In addition, the Archives will be moving to a new location in early 2023. Preparing for the move will be a key project for the Archivist in the first year of the position.

Description and Duties    

1. Acquisition. The Archivist draws on extensive knowledge of archival science to acquire authentic records of enduring value to develop a full range of both public and private records related to the south peace region of Alberta regardless of media.
a. Appraises records offered for donation to determine whether or not they should be acquired.
b. Guides members of the public through the records donation process, advising them on the legal transfer of ownership, and negotiating access and use conditions.
c. Maintains the accession register and the accession files.
d. Assists in producing and implementing policies and procedures regarding acquisitions.


2.Preservation. The Archivist supports the mission and business goals of the South Peace Regional Archives by overseeing the physical control and permanent preservation of our holdings.
a. Evaluates and assigns use and value priorities to the archival holdings so that the appropriate preservation and conservation measures are applied to the records.
b. Performs tasks and supervises the preservation activities of other staff and volunteers.
c. Examines the records and uses technical knowledge to identify formats and determine specific care and storage requirements.
d. Provides instruction to other staff, members of the public, and other institutions on the proper care, handling, and preservation of records of all media.

3. Arrangement and Description. The Archivist establishes physical and intellectual control of the records according to national archival standards.
a. Conducts research to determine the provenance, arrangement, composition, scope, informational content, and internal and external relationships of the records.
b. Prepares detailed descriptions about the structure, function and content of the records and records creator according to the Canadian Rules of Archival Description.
c. Reformats the material as necessary for public access, including scanning.
d. Enter archival descriptions into the database.
e. Produce finding aids.  

4. Collections Management. The Archivist oversees the care of the holdings of the South Peace Regional Archives.
a. Conversion of the Archives Database from Microsoft Access to Access to Memory (AtoM).
b. Inventory and rehouse the collection as needed.
c. Housekeeping and pest management.
d. Environmental monitoring.

5.Access. The Archivist assists researchers in accessing the holdings of the South Peace Regional Archives.
a. Provide reference services and research assistance to researchers in the public reading room.
b. Provide reference services for remote research requests submitted via phone or email.
c. Assists researchers and members of the public, providing access to holdings and advising them with respect to provincial access and federal use legislation.
d. Provide advice on copyright questions regarding the use of archival records.

6. Awareness. The Archivist works with other staff, other organizations, and community groups to plan and produce programs, materials and events in accordance with the South Peace Regional Archives Society's goal to promote appreciation for the historical resources and culture of the south Peace.
a. Work with staff to develops exhibits.
b. Provides archival education by conducting workshops, giving presentations, and writing articles for publication.
c. Research and write articles for the Archives blog and Telling Our Stories magazine.
d. Participates in provincial and national associations, advisory boards and cross-government initiatives to foster partnerships with various stakeholders groups.

7. Administration. The Archivist works actively with the Executive Director to help prepare grants, reports, and other administrative functions. The Archivist is responsible for supervising designated staff and volunteer projects.
a. Assists with preparation of reports for the Board, funding partners, and others.
b. Assists in the preparation of grant and funding requests.
c. Assists with the supervision of staff and volunteers.

8.Performance and Evaluation.
a. The Archivist position carries with it a probationary period of six months, during which time employment may be terminated by either party without penalty.
b. A formative evaluation of the Archivist will be conducted by the Executive Director on an annual basis to support the goals of the organization and the individual.
c. A summative evaluation will be conducted as needed, and upon the termination of the employee.

Qualifications   

• A master's degree in Archival Studies or a related field is required. Additional coursework in a related field would be considered an asset. A combination of education and experience in an archival setting may be considered.
• 1-3 years experience working in an archival setting is required. Experience supervising staff/volunteers and/or in project management would be considered an asset.
• A solid understanding of principles, standards and methodology of archival studies and records management, and proven skills in the interpretation and application of archival theories.
• Awareness of Canadian and Alberta history, political climate, and social context in which records were created would be considered an asset.
• Good understanding of Reconciliation, and the history of settler and Indigenous relations in Canada.
• Familiarity with Microsoft Access Software and/or Access to Memory (AtoM) Software would be considered a strong asset.
• Strong organizational, communication, analytical and research skills.
• Good conflict resolution and negotiation skills.
• A strong aptitude for independent decision making and acting with initiative.
  

In addition to these qualifications, the successful candidate must:

• Have a valid driver's license.
• Be willing and able work some flex time or overtime, including evenings and weekends, as required.
• Be willing and able travel for events, meetings, and training.
• Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis

The South Peace Regional Archives in Grande Prairie Alberta is looking for a skilled, driven, and adventurous Archivist to join our team. Being part of a small non-profit organization you will not only gain direct experience in a range of archival activities, but take a leadership role in the heritage preservation of our region. You will be able to help guide our work, and have a direct impact on the organization. This has never been more true than now, as we prepare to design, set up, and relocate to our new home. If you want to be part of a small, dynamic, archives team, and help to build and grow your own workspace, we encourage you to apply.  
 
Interested candidates must submit an application (resume and cover letter) by 11:59 pm on July 3, 2022 to be considered for the position. Applications must be sent to South Peace Regional Archives Executive Director, Ellyn Vandekerkhove, via email at Director@SouthPeaceArchives.org. Only candidates selected for interviews will be contacted.

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous persons, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

Application Webpage (URL): southpeacearchives.org

Application Deadline: July 3, 2022

86589542_job_posting_archivist_2022_2.pdf

 

 

Manager, Archives Management,

Royal Canadian Mounted Police

Location: Ottawa (Ontario) (Most of the work can be done from home although the Manager must be able to come to the office)
Compensation:$100,121 to $116,116

The Royal Canadian Mounted Police (RCMP) Archives Management Section (AMS) is looking for a new Manager! We are looking for an experienced Archives professional with vision to help us chart our path forward - honouring the rich information holdings currently under our control and leading us to a future that preserves, protects, and leverages our physical holdings and our Born Digital records for generations to come.

About the RCMP

For nearly 150 years, the RCMP has been Canada's national police service. We have national, federal, provincial, and municipal policing mandates. From coast to coast to coast, we work at the community, provincial/territorial and federal levels. The RCMP is made up of more than 20,000 police officers, supported by nearly 10,000 civilian employees in over 700 detachments in 150 communities across the country. We also provide policing services in more than 600 Indigenous communities.

The RCMP is more than just a police service. We're part of the fabric of Canada, made up of people who care about their work, their communities, and each other. We're looking for a values-driven candidate who will lead the care and share of the Archives of our institution, and increase how we use them to learn from the lessons of our past.

Greater oversight, a new labour relations regime, and increasing public scrutiny are new aspects of the RCMP's operating context. Broader external disruptions driven by societal changes in the environment and technology are recognized and met with internal transformational changes. This dynamic interplay provides an opportunity to examine traditional ways of working by using new technologies and approaches - including in our information management and Archival approaches. The RCMP follows Library and Archives Canada and Treasury Board of Canada guidance on the management of information, and we are eagerly planning for a move into the Digital Archives space as the RCMP creates and manages Born Digital records.

About the Archives Management Section

AMS manages the RCMP's Archival Program which preserves records that chronicle decisions, actions and memories for the benefit of future generations. The RCMP's archival records are authoritative sources of information which support accountability and transparency in operational and administrative actions. Safeguarding the RCMP's corporate memory is vital to preserve Canadian history, and also mandatory from a litigation and accountability perspective. The section identifies, preserves, provides access to, and disposes of the permanent records of the RCMP, responds to research requests, and plans for the future of Archives services and management for the department.

AMS is part of the Digital Collaboration and Information Branch. Under the general direction of the Director, the AMS Manager is responsible for: the operation of the Archival Program in accordance with relevant federal legislation, policies, and guidelines; the preservation of the permanent records of the RCMP to established professional standards; the coordination of access to information and protection of privacy according to relevant access and privacy legislation; and plans for a move to Digital Archives in service of the future of digital information management at the RCMP.

Work environment

As the RCMP IM/IT Program charts the path forward for our future ways of working, roles are being assessed for the feasibility of long-term telework and hybrid work options. The majority of the AMS Manager's responsibilities can be done remotely; however, candidates need to be able to occasionally work onsite for planning and management purposes and in case of emergencies. As such, we are limiting our search to candidates in the NCR. The RCMP Archives are located at the Leikin campus, located at 73 Leikin Drive in Barrhaven, Ontario (Ottawa suburb, located south-west of downtown.) The Leikin campus offers free parking, nearby bus service, and easy access for runners, walkers, and cyclists. Employees have access to a cafeteria (currently closed while most staff are working remotely,) a fitness centre, and shower and locker facilities.

Description and Duties:

Archives Management and Direction

• Develops, recommends, manages, and monitors effectiveness of archives management policies, direction, and services.
• Provides advice and interpretation of relevant RCMP and Government of Canada policies and direction, and relevant legislation, to RCMP management and AMS staff.
• Develops and implements plans for the evolution of the RCMP's archives program for long-term preservation of physical and digital holdings.
• Manages, plans and directs the archives section in the identification, collection, arrangement, analysis, description, and disposition of all RCMP archival records.
• Directs the control, custodial care, and conservational policies for archival RCMP records.

Management Functions (Planning, Reporting, Human and Financial Resource Management)

• Manages the human, financial, and property resources of the section to meet business goals.
• Monitors the activities of the Section, prepares reports, work plans, and quality reviews to assess overall efficiency and performance.
• Assesses Section staffing needs, makes recommendations on staffing approaches and organizational structure, participates in recruitment processes, and make effective hiring decisions.
• Manages Section staff including staff support and development, performance management/review, coaching/mentoring, health and safety, and other matters.

EDUCATION:

• Successful completion of two years of a post-secondary program with acceptable specialization in social science, statistics, library/archival work or a law-related field.

NOTE: Acceptable combination of education, training and/or experience is defined as completion of high school diploma plus a minimum of four years in Archives, Information Management, or Library operations.

Degree equivalency information available at the application URL below.

EXPERIENCE:

• Experience in Archives, Library, or Information Management operations.
• Experience in the planning and management of human* and financial** resources.
• Experience in developing and implementing changes in the workplace - for example, options, considerations, or strategic approaches.
  

* Managing human resources is defined as ongoing supervision of direct reports including such things as assigning work, managing and evaluating performance, leave approvals, etc.

** Financial management is defined as managing or being accountable for a budget, including such activities as monitoring expenditures, forecasting, planning, budget allocation and/or reporting.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Education:

• Graduate (Master's or PhD) education in archival science, library & information science or information management, or history
• Degree equivalency information available at the application URL below.
  

Asset Certification:

• Training or certification in a Change Management methodology (for example, Prosci ADKAR)

Asset Experience:

• Experience in managing an archival program or archival facility.
• Experience in developing and implementing digital services in a government department OR in an Archives OR in a Library
• Experience developing and implementing Archives policies, procedures, guidelines or processes
• Experience in the acquisition, description, or management of digital information resources
  

The following will be applied / assessed at a later date (essential for the job)

• Bilingual - Imperative (CBC/CBC)
• Information on language requirements
• Second Language Writing Skills Self-Assessment

In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:

Unsupervised Internet Test of Second Language Writing Skills (information available at the application URL below. )

KNOWLEDGE:

• Knowledge of principles and techniques pertaining to archival science and records management.
• Knowledge of performance reporting practices or methodologies to evaluate, improve, maintain and communicate on the performance and impact of service delivery to clients

ABILITIES AND SKILLS

• Ability to communicate effectively, orally and in writing

PERSONAL SUITABILITY:

• Critical Thinking
• Create Vision and Strategy
• Mobilize People
• Collaborate with Partners and Stakeholders
• Promote Innovation and Guide Change
• Achieve Results

Conditions of employment

Top Secret security clearance - RCMP Top Secret Security Clearance
All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

VACCINATION:

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.
 
HOW TO APPLY:

You will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).
When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:

1- Name of the department or organization where the experience was acquired;
2- Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y);
3- Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

VACCINATION:

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Application Webpage (URL): https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1800?poster=1787641

Closing date: 13 June 2022 - 23:59, Pacific Time