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Student - Archives Assistant, City of Thunder Bay Deadline: February 13, 2023

12 Jan 2023 7:12 AM | Anonymous member (Administrator)

Student - Archives Assistant
City of Thunder Bay

Location: Thunder Bay, ON
Compensation:  $20.00/hour

The City of Thunder Bay Archives, Records and Privacy section is responsible for the City's Archival collection and administers the Records Management and Privacy programs for the City.  Since 1990, we are one of a very few completely integrated Municipal Archives and Records Management programs in the province.  The City Archives preserves, promotes and makes public the City's corporate history.  

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

Description and Duties    14 week student summer position.  Must be a full-time student and returning to full-time studies in the fall.  Age 16-30.

Position Summary:

Performs general archiving and records management duties


  • Indexes archival records
  • Re-boxes archival colour photographs and other documents
  • Scans and indexes archival photographs
  • Researches Thunder Bay history
  • Assists Archives staff with other archival and records management projects


  • Must be a student enrolled in a post-secondary program
  • Preference will be given to those students enrolled in archival or library or information studies, or who have taken a post-secondary course in archival studies

Skills & Abilities:

  • Familiar with the Rules for Archival Description (RAD)
  • Must be able to communicate effectively both orally and in writing
  • Must be highly motivated and work well in team environment
  • Must be able to work with minimal supervision
  • Proficient in the use of computers and current related software and the Internet
  • Must be courteous and tactful in dealing with the public
  • Must be a proficient researcher


Must take an Oath of Secrecy

ONTARIO HUMAN RIGHTS CODE:  It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.  Therefore, a resume submitted to the City must not include references to any of the above characteristics.  Do not include:


  • Any certificates that have photo identification
  • Driver's licences
  • Police records checks
  • Note: The above documentation will be requested by the Human Resources & Corporate Safety Division should you be the successful applicant.  If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant.  Please do not submit your Criminal Record Check with your application.

Reasonable accommodations are available upon request for all parts of the recruitment process.

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

If you are offered a position as a summer student, you will be required to show proof of completing a full-time academic year (September to April) in 2022/2023 at a school, college, university or other educational institution. You may also be required to show proof of validity of my driver's licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.

Application information
Apply online by February 13, 2023:

Application Deadline:  February 13, 2023

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Tel:  613-383-2009


The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

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