Summer Archives Clerk
Anglican Diocese of Huron

Location:  London, Ontario
Compensation: Salary$$16.83HOUR hourly for 30 hours per week

Canon law requires all churches in the diocese to deposit their older records on a regular basis, as well as deposit all records when churches close.  The diocesan archives is currently experiencing a backlog of unprocessed materials from functioning churches, chapels of ease and closed churches and requires support to process the backlogged materials by creating work logs and performing data entry. There are also a number of records that are not currently stored in ideal circumstances that need to be rehoused for the sake of preservation.

Description and Duties    

We are hiring two (2) summer clerks for the Diocese of Huron Archives, located at Huron University in London Ontario. Placement is for 30 hours per week for 8 weeks.

• Re-foldering of records and documents that are currently filed incorrectly
• Comprehend and record descriptions of documents according to diocesan archival procedures using a work record form preparatory to the information's entry into the archival database
• Enter information recorded on the work record forms into the database according to the Rules for Archival Description (familiarity with RAD would be an asset)
• Label file folders and boxes and shelve
• Other duties as assigned
  

Qualifications   

• Experience with computer data entry
• Strong organizational skills
• Excellent written communication skills
• Ability to work collaboratively with a team of archivists and volunteers
• An interest in learning about the Diocese of Huron Archives and/or a career in archiving/library and information science
• Lifting boxes and large bound volumes which are often heavy and awkward to handle
• Knowledge of the Rules for Archival Description (RAD) would be an asset
  

To be eligible, participants must: be between 15 and 30 years of age at the start of the employment AND be legally entitled to work in Canada (International students are not eligible)

https://www.jobbank.gc.ca/jobsearch/jobposting/36129680

To apply, please send resume and cover letter to:

Jennifer McLaughlin, CHRL
Human Resources Officer
Diocese of Huron
190 Queens Ave
London ON  N6A 6H7

Application Webpage (URL): https://www.jobbank.gc.ca/jobsearch/jobposting/36129680

Application Deadline: Applications accepted until positions filled

Assistant Archivist
The Congregation of the Sisters of St. Joseph in Canada

Location: London, Ontario, Canada
Compensation: $27-$30 per hour plus benefits after 450 hours probation.

Status: Full-time, permanent position; 37.5 hours per week. The start date is flexible.

The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012. The archives are in London, Ontario.

Mission Statement:

The mission of the archive is to preserve and share the history and charism of the Congregation. The archive preserves, arranges, describes, and provides access to records of enduring value related to the governance, ministries, and members of the Congregation.

Position Summary:

The archive seeks a highly motivated and organized individual for the position of Assistant Archivist. This position works under the guidance of the Congregational Archivist and carries out a variety of archival and records management tasks.

Responsibilities:

• Supports the implementation of the congregational records management program by helping staff apply classification system to existing files.
• Processes, arranges, and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials.
• Digitizes photographs, slides, negatives, and audio recordings.
• Assists with digital preservation workflow.
• Contributes to in-house displays, travelling exhibits, and archive website exhibits.
• Undertakes data entry and helps maintain accessions, biography, and artifacts databases.
• Follows all policies in the Archives Policy Manual as well as the Records Management Policy.
• Takes an active role in committees to which he/she is appointed.
• Travels when necessary to congregational offices in Hamilton and Peterborough.
• Other duties as required.
  

Accountability:

The Assistant Archivist reports to the Congregational Archivist.

Qualifications:

• Completed MLIS or MAS degree
• Training and experience in records management
• Knowledge of privacy and copyright legislation
• Experience with a functional classification system
• Minimum of two years' work experience in archives or records management
• Excellent attention to detail, problem solving, and organizational skills
• Proficient in Microsoft Office, WordPress, and PastPerfect software
• Able to lift and move materials up to 40 lbs.
  

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

All staff are required to have completed three COVID-19 vaccinations.

How to Apply    

Email a cover letter and your resume to csjarchives (at) csjcanada (dot) org

Application Deadline: July 20, 2022 but posting will remain open until suitable candidate

86589542_csj-archivist.pdf

Head of Rare Books and Special Collections
University of Toronto

Location: Toronto, Ontario, Canada
Compensation: Minimum salary: LIB III: $94,466; LIB IV: $111,305 (Rank and salary will be commensurate with experience and academic/professional qualifications).

The University of Toronto Library seeks an experienced, knowledgeable, and innovative rare book librarian (Librarian III or IV) to provide leadership for the overall operation and administration of the Department of Rare Books and Special Collections in the Thomas Fisher Rare Book Library.

The University of Toronto is one of the world's great universities, distinguished by an extraordinary depth and breadth of excellence. The University of Toronto Libraries System is the largest academic library in Canada and is consistently ranked in the top ten among academic research libraries in North America. The system consists of 40 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of over 300 graduate programs, more than 70 professional programs, and about 700 undergraduate degree programs. In addition to more than 12 million volumes in 341 languages, the library system currently provides access to millions of electronic resources in various forms and over 31,000 linear meters of archival material. More than 150,000 new print volumes are acquired each year. The Libraries' data centre houses more than 500 servers with a storage capacity of 1.5 petabytes.

The Thomas Fisher Rare Book Library is one of the largest repositories of publicly accessible rare books and archives in Canada. The collections are many and varied, reflecting the wide diversity of teaching and research conducted at the University of Toronto. The Library holds materials ranging from ancient papyrus fragments to contemporary artists' books, with many manuscript and print traditions from around the world strongly represented. The extensive archival collections focus on the papers of Canadian authors and cultural figures. Areas of particular strength include Canadian history and literature, European literature and philosophy, Hebraica and Judaica, the history and art of the book, the history of science and medicine, and Islamic manuscripts.

Description and Duties    

The Head of Rare Books and Special Collections (The Head) is responsible for building collections and developing programs and services to meet the growing needs of a diverse community of faculty, visiting scholars, and graduate and undergraduate students and promoting use of the collections in traditional and new methods of research. Reporting to the Associate Librarian for Special Collections, the incumbent will contribute to a dynamic division of five departments (Rare Books and Special Collections, the Cheng Yu Teng East Asian Library, Media Commons Archives, the Richard Charles Lee Canada-Hong Kong Library, and the University of Toronto Archives and Records Management Services) to build excellent research collections and supporting services.

Areas of oversight include:

• Responsibility for the management, operations, coordination, and strategic direction of the Department;
• Hiring, training, mentoring and assigning work priorities to a staff of more than sixteen employees including librarians and other skilled department members;
• Managing the acquisition and processing of print and manuscript materials in multiple formats through purchase and donation;
• Reference and public service activities;
• Overseeing the diverse pedagogic uses of collections by staff, students, and faculty.
• Expanding and nurturing strategic relationships with various external stakeholders, including alumni, Friends of the Fisher community members, and donors; and
• Serving as an ambassador for the Department and its collections.

The Head of Rare Books and Special Collections will develop strategic directions through collaborative relationships with colleagues throughout the University of Toronto Libraries, including advancement staff, administrative colleagues, and senior library management. The Head will develop collaborative relationships and programming with donors, the Friends of Fisher, members of the book trade, researchers, faculty, students, and other communities of interest in rare books and special collections.

As a collegial member of the Rare Books and Special Collections team, the department head will directly participate in library activities including reference services, cataloguing, seminars and teaching, digitization projects, and exhibitions.

QUALIFICATIONS & EXPERIENCE:

• A degree from an accredited Master's level program in library and information studies;
• Demonstrated commitment to the values of equity, inclusivity, diversity and accessibility;
• Relevant managerial/administrative experience in rare books and special collections, with proven team-building skills;
• Proven experience and expertise in building rare book and special collections;
• Successful record of attracting donations of funds and gifts-in-kind;
• Deep knowledge of the rare book trade;
• Demonstrated proficiency in several of the Thomas Fisher Rare Book Library's collecting areas;
• Demonstrated commitment to ongoing learning and professional growth;
• Strong evidence of a growth mindset: a librarian who demonstrates flexibility, creativity, and resilience;
• Outstanding oral and written communication skills;
• Ability to advocate on behalf of the library to increase public funds and ensure that resources are up to date; and
• Relevant research experience, publication, teaching or demonstrated record of scholarly activity.

PREFERRED QUALIFICATIONS & EXPERIENCE:

• An advanced degree in a relevant subject area;
• Additional language skills;
• Experience with special collections digitization projects.

Regularly named one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers, the University of Toronto strives to be an equitable and inclusive community, is strongly committed to diversity, and especially welcomes applications from racialized persons / persons of colour, women, Indigenous Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

The University of Toronto is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). In accordance with the AODA, accommodation will be provided to individuals with disabilities throughout the recruitment process. If you require accommodation in order to participate as a candidate in the recruitment process, please contact accommodate@kbrs.ca or communicate your needs to the recruitment professional named in the job description.

Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.
 
APPLICATION MATERIALS REQUIRED:

1. A cover letter
2. Curriculum vitae
3. Contact information for three references of which at least two have supervised your work.

If you're interested in this opportunity, contact Amorell Saunders N'Daw (asaundersndaw@kbrs.ca) or Bola Moradeyo (bmoradeyo@kbrs.ca), or submit your application online at: http://www.kbrs.ca/Career/15927.

Application Webpage: https://www.kbrs.ca/Career/15927

Application Deadline: August 3, 2022

86589542_advertisement-head.rare.books.and.special.collections.pdf

Archives Assistant
University of Alberta Archives

Location: Edmonton, Alberta
Compensation: $46,627 to $62,954 per year

The University of Alberta Archives is the official repository for the permanently valuable records of the University of Alberta and its affiliated institutions. Located on the University of Alberta's South Campus, the archives acquires, preserves and makes available university records and private papers from faculty, staff, students, alumni and various university related organizations.

The University of Alberta  is one of the top teaching and research universities in Canada, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering and health sciences. It is one of the largest employers in Alberta, with has five campuses located on the traditional territory of Cree, Blackfoot, Métis, Nakota Sioux, Iroquois, Dene, and Ojibway/Saulteaux/Anishinaabe nations; lands that are now known as part of Treaties 6, 7, and 8 and homeland of the Métis.

Description and Duties

As a member of the University of Alberta Archives (UAA) team, the Archives Assistant is responsible for carrying out archival processing, arrangement, description, preservation, reference and outreach functions for the UAA. The incumbent works with information technology as it relates to and supports access and preservation of archival materials and moveable cultural property. As a key support member, the incumbent also participates in shared services and initiatives such as research assistance, collaborative digital and special projects, promotion and outreach, general security, liaising with academic departments and other campus units, and the implementation of departmental goals.

Duties include:

• Acquire and preserve archival records
• Support the management of archival holdings at the University Archives through preservation, arrangement, and description.
• Assist with the acquisition of the institutional and private records by organizing the transfer of materials, assigning accession numbers and creating case files.
• Process and re-house archival materials, and apply preventative preservation methods as required.
• Monitor environmental controls in the archives' storage and working areas.
  

Facilitate access and outreach to clients

• Participate in the development and maintenance of online learning objects, including a web-based, open source application for archival description known as AtoM (Access to Memory).
• Develop descriptive finding aids and upload onto the institutional and provincial discovery sites.
• Support user research through reference and information services to students, faculty, staff and the general public, either in person, or via email or telephone inquiries.
• Retrieve and re-shelve material for researchers, and monitor researchers in the Reading Room to ensure they follow rules and regulations.
• Participate in the development and delivery of in-house and online initiatives to build awareness of the archives and its services.
  

Provide technology and digital initiatives support

• Digitize archival material existing in all formats and upload digital surrogates and metadata to various websites.
• Index and update metadata for digitized photographs and other digital materials to facilitate access for research, study, and discovery.
• Organize the digitization of archival audio visual materials for preservation purposes and research requests.
• Liaise with University faculties and departments regarding research and digitization projects.
• Work with the Web Applications Developer to maintain a dynamic website and facilitate the ongoing publication of fresh content to promote the archives.
  

Provide administrative support, training and other duties as assigned

• Oversee the management of archival supplies, and handle receipt, invoicing, and payment.
• Maintain access and research statistics, and develop reports on web usage, email, phone and in-person statistics.
• Contribute to the development and implementation of archival policies, procedures, and standards.
  

Minimum Qualifications:

• Diploma or Degree in a related program, such as Archival Studies, Library Science, Information Management, or a related discipline.
• Candidates should demonstrate a combination of the following:
• Experience working with archival materials
• Experience assisting researchers
• Experience using archival databases
• Proficiency with technology, particularly Google Suite
• Additionally, this position involves frequent lifting of boxes up to 35-pound boxes.
  

Preferred Qualifications

• Preference will be given to candidates with the following:
• Familiarity with Rules for Archival Description (RAD)
• Familiarity with AtoM software
• Familiarity with Canadian Copyright legislation
• Familiarity with FOIP
• Ability to read and write French and English
  

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis, and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Please apply online using the link provided:

https://www.careers.ualberta.ca/Competition/S101748108/

Application Deadline: Jul 04, 2022 - Online applications are accepted until midnight Mountain Standard Time of the closing date.

 

Location: Winnipeg, MB
Compensation: $17/hr

WAG-Qaumajuq has grown into one of the country's leading visual art museums with an international reputation! Founded in 1912, the WAG is one of Canada's first civic art galleries, housed in an iconic modernist building in the heart of downtown Winnipeg. Opened in 2021, Qaumajuq (the Inuit art centre) is a contemporary architectural landmark that connects to the WAG building on all four levels.

Description and Duties    

• Receive training in art and archival handling and safety, and museum best practices
• Become familiar with the WAG's archival holdings, storage, tracking systems, and database
• Maintain and augment the archival tracking records
• Assist with administrative tasks, such as minor photo editing and research requests
• Assessing and weeding archival records to Gallery criteria
• Obtaining copyright permissions or copyright research as necessary
• Organizing records to RAD standard
• Rehousing archives to archival best practices
• Creating finding aids for fonds and collections
• Physically moving archival materials to new locations
• Aiding with research (internal and external) requests
• Configure these finding aids into AtoM (Access to Memory) entries completed to the Manitoba Archives Information Network (MAIN) website
  

Qualifications    

• Completion of at least one year of university or college, in archival studies, history, art history, cultural studies, or a related field of study
• Exceptional attention to detail and organization
• Able to physically lift up to 30 lbs
• Ability to handle delicate and fragile items
• Capable of working independently, and as part of a team
• Under 30 years of age and returning to school on a full-time basis in fall 2022
• Experience working with archives, library, galleries, or museums is an asset
• Knowledge of, and interest in, the archival practice is an asset
  

How to Apply: ATTN: Manager, Human Resources

Winnipeg Art Gallery
300 Memorial Boulevard
Winnipeg, MB R3C 1V1
Email: humanresources@wag.ca
Fax: 204.788.4998
or through the Young Canada Works Portal

Application Webpage: https://www.wag.ca/about/postings/archival-processing-assistant-ycw/

Application Deadline: June 28, 2022

Archivist: Full Time, Permanent
South Peace Regional Archives

Location: Grande Prairie, Alberta
Compensation: $52,000 - $62,000

The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 120,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit www.SouthPeaceArchives.org for more information.

The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public records which reflect the cultural, social, economic and political history of this area. The Archivist at the South Peace Regional Archives provides archival expertise to the organization. They oversee the acquisition, preservation, arrangement and description, and access to our holdings, as well as ongoing collections management. Additionally, they provide expertise and support to staff, volunteers, members of the board, and the community, and contribute to the long-term planning, growth, and outreach activities of the organization.

The South Peace Regional Archives is located on the ancestral and traditional lands of many Indigenous peoples and within the territory of Treaty 8. We are dedicated to honouring the Calls for Action of the Truth and Reconciliation Commission, and the Archivist plays a key role in these efforts. In addition, the Archives will be moving to a new location in early 2023. Preparing for the move will be a key project for the Archivist in the first year of the position.

Description and Duties    

1. Acquisition. The Archivist draws on extensive knowledge of archival science to acquire authentic records of enduring value to develop a full range of both public and private records related to the south peace region of Alberta regardless of media.
a. Appraises records offered for donation to determine whether or not they should be acquired.
b. Guides members of the public through the records donation process, advising them on the legal transfer of ownership, and negotiating access and use conditions.
c. Maintains the accession register and the accession files.
d. Assists in producing and implementing policies and procedures regarding acquisitions.


2.Preservation. The Archivist supports the mission and business goals of the South Peace Regional Archives by overseeing the physical control and permanent preservation of our holdings.
a. Evaluates and assigns use and value priorities to the archival holdings so that the appropriate preservation and conservation measures are applied to the records.
b. Performs tasks and supervises the preservation activities of other staff and volunteers.
c. Examines the records and uses technical knowledge to identify formats and determine specific care and storage requirements.
d. Provides instruction to other staff, members of the public, and other institutions on the proper care, handling, and preservation of records of all media.

3. Arrangement and Description. The Archivist establishes physical and intellectual control of the records according to national archival standards.
a. Conducts research to determine the provenance, arrangement, composition, scope, informational content, and internal and external relationships of the records.
b. Prepares detailed descriptions about the structure, function and content of the records and records creator according to the Canadian Rules of Archival Description.
c. Reformats the material as necessary for public access, including scanning.
d. Enter archival descriptions into the database.
e. Produce finding aids.  

4. Collections Management. The Archivist oversees the care of the holdings of the South Peace Regional Archives.
a. Conversion of the Archives Database from Microsoft Access to Access to Memory (AtoM).
b. Inventory and rehouse the collection as needed.
c. Housekeeping and pest management.
d. Environmental monitoring.

5.Access. The Archivist assists researchers in accessing the holdings of the South Peace Regional Archives.
a. Provide reference services and research assistance to researchers in the public reading room.
b. Provide reference services for remote research requests submitted via phone or email.
c. Assists researchers and members of the public, providing access to holdings and advising them with respect to provincial access and federal use legislation.
d. Provide advice on copyright questions regarding the use of archival records.

6. Awareness. The Archivist works with other staff, other organizations, and community groups to plan and produce programs, materials and events in accordance with the South Peace Regional Archives Society's goal to promote appreciation for the historical resources and culture of the south Peace.
a. Work with staff to develops exhibits.
b. Provides archival education by conducting workshops, giving presentations, and writing articles for publication.
c. Research and write articles for the Archives blog and Telling Our Stories magazine.
d. Participates in provincial and national associations, advisory boards and cross-government initiatives to foster partnerships with various stakeholders groups.

7. Administration. The Archivist works actively with the Executive Director to help prepare grants, reports, and other administrative functions. The Archivist is responsible for supervising designated staff and volunteer projects.
a. Assists with preparation of reports for the Board, funding partners, and others.
b. Assists in the preparation of grant and funding requests.
c. Assists with the supervision of staff and volunteers.

8.Performance and Evaluation.
a. The Archivist position carries with it a probationary period of six months, during which time employment may be terminated by either party without penalty.
b. A formative evaluation of the Archivist will be conducted by the Executive Director on an annual basis to support the goals of the organization and the individual.
c. A summative evaluation will be conducted as needed, and upon the termination of the employee.

Qualifications   

• A master's degree in Archival Studies or a related field is required. Additional coursework in a related field would be considered an asset. A combination of education and experience in an archival setting may be considered.
• 1-3 years experience working in an archival setting is required. Experience supervising staff/volunteers and/or in project management would be considered an asset.
• A solid understanding of principles, standards and methodology of archival studies and records management, and proven skills in the interpretation and application of archival theories.
• Awareness of Canadian and Alberta history, political climate, and social context in which records were created would be considered an asset.
• Good understanding of Reconciliation, and the history of settler and Indigenous relations in Canada.
• Familiarity with Microsoft Access Software and/or Access to Memory (AtoM) Software would be considered a strong asset.
• Strong organizational, communication, analytical and research skills.
• Good conflict resolution and negotiation skills.
• A strong aptitude for independent decision making and acting with initiative.
  

In addition to these qualifications, the successful candidate must:

• Have a valid driver's license.
• Be willing and able work some flex time or overtime, including evenings and weekends, as required.
• Be willing and able travel for events, meetings, and training.
• Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis

The South Peace Regional Archives in Grande Prairie Alberta is looking for a skilled, driven, and adventurous Archivist to join our team. Being part of a small non-profit organization you will not only gain direct experience in a range of archival activities, but take a leadership role in the heritage preservation of our region. You will be able to help guide our work, and have a direct impact on the organization. This has never been more true than now, as we prepare to design, set up, and relocate to our new home. If you want to be part of a small, dynamic, archives team, and help to build and grow your own workspace, we encourage you to apply.  
 
Interested candidates must submit an application (resume and cover letter) by 11:59 pm on July 3, 2022 to be considered for the position. Applications must be sent to South Peace Regional Archives Executive Director, Ellyn Vandekerkhove, via email at Director@SouthPeaceArchives.org. Only candidates selected for interviews will be contacted.

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous persons, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

Application Webpage (URL): southpeacearchives.org

Application Deadline: July 3, 2022

86589542_job_posting_archivist_2022_2.pdf

 

 

Manager, Archives Management,

Royal Canadian Mounted Police

Location: Ottawa (Ontario) (Most of the work can be done from home although the Manager must be able to come to the office)
Compensation:$100,121 to $116,116

The Royal Canadian Mounted Police (RCMP) Archives Management Section (AMS) is looking for a new Manager! We are looking for an experienced Archives professional with vision to help us chart our path forward - honouring the rich information holdings currently under our control and leading us to a future that preserves, protects, and leverages our physical holdings and our Born Digital records for generations to come.

About the RCMP

For nearly 150 years, the RCMP has been Canada's national police service. We have national, federal, provincial, and municipal policing mandates. From coast to coast to coast, we work at the community, provincial/territorial and federal levels. The RCMP is made up of more than 20,000 police officers, supported by nearly 10,000 civilian employees in over 700 detachments in 150 communities across the country. We also provide policing services in more than 600 Indigenous communities.

The RCMP is more than just a police service. We're part of the fabric of Canada, made up of people who care about their work, their communities, and each other. We're looking for a values-driven candidate who will lead the care and share of the Archives of our institution, and increase how we use them to learn from the lessons of our past.

Greater oversight, a new labour relations regime, and increasing public scrutiny are new aspects of the RCMP's operating context. Broader external disruptions driven by societal changes in the environment and technology are recognized and met with internal transformational changes. This dynamic interplay provides an opportunity to examine traditional ways of working by using new technologies and approaches - including in our information management and Archival approaches. The RCMP follows Library and Archives Canada and Treasury Board of Canada guidance on the management of information, and we are eagerly planning for a move into the Digital Archives space as the RCMP creates and manages Born Digital records.

About the Archives Management Section

AMS manages the RCMP's Archival Program which preserves records that chronicle decisions, actions and memories for the benefit of future generations. The RCMP's archival records are authoritative sources of information which support accountability and transparency in operational and administrative actions. Safeguarding the RCMP's corporate memory is vital to preserve Canadian history, and also mandatory from a litigation and accountability perspective. The section identifies, preserves, provides access to, and disposes of the permanent records of the RCMP, responds to research requests, and plans for the future of Archives services and management for the department.

AMS is part of the Digital Collaboration and Information Branch. Under the general direction of the Director, the AMS Manager is responsible for: the operation of the Archival Program in accordance with relevant federal legislation, policies, and guidelines; the preservation of the permanent records of the RCMP to established professional standards; the coordination of access to information and protection of privacy according to relevant access and privacy legislation; and plans for a move to Digital Archives in service of the future of digital information management at the RCMP.

Work environment

As the RCMP IM/IT Program charts the path forward for our future ways of working, roles are being assessed for the feasibility of long-term telework and hybrid work options. The majority of the AMS Manager's responsibilities can be done remotely; however, candidates need to be able to occasionally work onsite for planning and management purposes and in case of emergencies. As such, we are limiting our search to candidates in the NCR. The RCMP Archives are located at the Leikin campus, located at 73 Leikin Drive in Barrhaven, Ontario (Ottawa suburb, located south-west of downtown.) The Leikin campus offers free parking, nearby bus service, and easy access for runners, walkers, and cyclists. Employees have access to a cafeteria (currently closed while most staff are working remotely,) a fitness centre, and shower and locker facilities.

Description and Duties:

Archives Management and Direction

• Develops, recommends, manages, and monitors effectiveness of archives management policies, direction, and services.
• Provides advice and interpretation of relevant RCMP and Government of Canada policies and direction, and relevant legislation, to RCMP management and AMS staff.
• Develops and implements plans for the evolution of the RCMP's archives program for long-term preservation of physical and digital holdings.
• Manages, plans and directs the archives section in the identification, collection, arrangement, analysis, description, and disposition of all RCMP archival records.
• Directs the control, custodial care, and conservational policies for archival RCMP records.

Management Functions (Planning, Reporting, Human and Financial Resource Management)

• Manages the human, financial, and property resources of the section to meet business goals.
• Monitors the activities of the Section, prepares reports, work plans, and quality reviews to assess overall efficiency and performance.
• Assesses Section staffing needs, makes recommendations on staffing approaches and organizational structure, participates in recruitment processes, and make effective hiring decisions.
• Manages Section staff including staff support and development, performance management/review, coaching/mentoring, health and safety, and other matters.

EDUCATION:

• Successful completion of two years of a post-secondary program with acceptable specialization in social science, statistics, library/archival work or a law-related field.

NOTE: Acceptable combination of education, training and/or experience is defined as completion of high school diploma plus a minimum of four years in Archives, Information Management, or Library operations.

Degree equivalency information available at the application URL below.

EXPERIENCE:

• Experience in Archives, Library, or Information Management operations.
• Experience in the planning and management of human* and financial** resources.
• Experience in developing and implementing changes in the workplace - for example, options, considerations, or strategic approaches.
  

* Managing human resources is defined as ongoing supervision of direct reports including such things as assigning work, managing and evaluating performance, leave approvals, etc.

** Financial management is defined as managing or being accountable for a budget, including such activities as monitoring expenditures, forecasting, planning, budget allocation and/or reporting.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Education:

• Graduate (Master's or PhD) education in archival science, library & information science or information management, or history
• Degree equivalency information available at the application URL below.
  

Asset Certification:

• Training or certification in a Change Management methodology (for example, Prosci ADKAR)

Asset Experience:

• Experience in managing an archival program or archival facility.
• Experience in developing and implementing digital services in a government department OR in an Archives OR in a Library
• Experience developing and implementing Archives policies, procedures, guidelines or processes
• Experience in the acquisition, description, or management of digital information resources
  

The following will be applied / assessed at a later date (essential for the job)

• Bilingual - Imperative (CBC/CBC)
• Information on language requirements
• Second Language Writing Skills Self-Assessment

In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:

Unsupervised Internet Test of Second Language Writing Skills (information available at the application URL below. )

KNOWLEDGE:

• Knowledge of principles and techniques pertaining to archival science and records management.
• Knowledge of performance reporting practices or methodologies to evaluate, improve, maintain and communicate on the performance and impact of service delivery to clients

ABILITIES AND SKILLS

• Ability to communicate effectively, orally and in writing

PERSONAL SUITABILITY:

• Critical Thinking
• Create Vision and Strategy
• Mobilize People
• Collaborate with Partners and Stakeholders
• Promote Innovation and Guide Change
• Achieve Results

Conditions of employment

Top Secret security clearance - RCMP Top Secret Security Clearance
All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

VACCINATION:

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.
 
HOW TO APPLY:

You will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).
When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:

1- Name of the department or organization where the experience was acquired;
2- Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y);
3- Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

VACCINATION:

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Application Webpage (URL): https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1800?poster=1787641

Closing date: 13 June 2022 - 23:59, Pacific Time

ARCHIVISTE
Centre d'études acadiennes Anselme-Chiasson - L'Université de Moncton

Compensation: de 57 120 $ à 66 909 $/an

Le Centre d'études acadiennes Anselme-Chiasson (CEAAC) créé en 1968 possède la plus grande collection mondiale d'archives et de documentation concernant les réalités acadiennes. Ses différents secteurs sont dirigés par des spécialistes qui assurent la gestion des collections, l'avancement des recherches dans leurs domaines respectifs en plus de répondre aux demandes des usagers. Le CEAAC utilise et met en pratique les divers moyens technologiques dans la gestion et la préservation de ses collections.

Relevant de la Bibliothécaire en chef et sous la supervision immédiate de la chef de service, la personne occupant ce poste sera responsable de traiter des fonds d'archives privés et institutionnels, d'assurer le développement des collections archivistiques, en plus d'appuyer les chercheures et chercheurs et les usagers dans leurs requêtes en recherche. La personne devra demeurer à jour dans le domaine des études acadiennes.

RESPONSABILITÉS :

• Procéder à l'archivage, au classement et à l'indexation des fonds privés et institutionnels;
• Maintenir le registre des entrées dans la base de données Ultima;
• Assister les chercheures et chercheurs dans leurs recherches;
• Travailler avec les donateurs dans le but d'évaluer et d'acquérir des archives, afin d'enrichir la collection actuelle du CEAAC;
• Coordonner et superviser le travail du personnel étudiant et contractuel;
• Participer à divers comités selon les projets;
• Participer aux activités promotionnelles du Centre;
• Toutes autres tâches demandées dans le cadre de ses fonctions.

EXIGENCES :

• Détenir un diplôme universitaire de premier cycle dans un domaine pertinent au poste;
• Avoir une connaissance des règles pour la description des documents d'archives (RDDA);
• Avoir de l'expérience dans le travail des archives;
• Avoir une bonne connaissance de l'histoire acadienne;
• Avoir un très bon sens de l'organisation et de la planification;
• Posséder des habiletés de présentation orale;
• Capacité de travailler en équipe ainsi que de façon autonome;
• Avoir un esprit créatif, dynamique et innovateur afin de générer de nouvelles initiatives;
• Avoir une bonne connaissance de la suite Microsoft Office;
• Avoir de l'expérience dans la supervision du personnel;
• Posséder de bonnes aptitudes pour la rédaction;
• Démontrer une maîtrise de la langue française et de la langue anglaise à l'oral et à l'écrit.

ATOUT :

• Avoir une connaissance du logiciel Ultima;
• Avoir une connaissance des règles pour la description des documents d'archives (RDDA);
• Avoir une connaissance des droits d'auteur;
• Avoir une expérience pertinente dans le milieu universitaire.

AUTRES CONDITIONS :

• Posséder les attributs physiques reliés aux déplacements de charges légères;
• Être disponible pour travailler des heures flexibles au besoin.

Additional Information    Fermeture du concours le 7 juin 2022
Numéro de référence UM22-OUR143_M02560-00
 

Pour soumettre votre candidature:

https://www.umoncton.ca/emploi/index.php?case=21&ID=19613&Type=5
Application Deadline:  le 7 juin 2022

86589542_poste.pdf

Canada Excellence Research Chair (CERC) Position in Cultural Heritage Knowledge Integration in Ocean and Maritime Studies, Faculty of Humanities and Social Sciences, Memorial University
Memorial University of Newfoundland & Labrador

Location: St. John's, NL, Canada
Compensation:  http://munfa.ca/wp/wp-content/uploads/2019/05/Appendix-D.2_CA-19-20.pdf

The Faculty of Humanities and Social Sciences at Memorial University is home to over 200 researchers in fifteen academic departments, and contains the Maritime History Archive (MHA) and the Folklore and Language Archive (MUNFLA). Both of these are internationally significant archives; the MHA is one of the world's largest repositories of materials related to global waged workers from the mid-19th to the mid-20th century; MUNFLA is one of the oldest and largest archives of intangible cultural heritage. The Faculty houses a full range of undergraduate and graduate degree programs, diplomas, and certificates, including interdisciplinary, international, and co-operative education models.

Many of our programs include research and training in cultural heritage and ocean and maritime studies, while directly engaging with archives. The successful candidate may work with Memorial University's CREAIT Network, our branch of Canada's RDC, and other research centres such as the Research Centre for Music, Media and Place.

The Faculty places strong emphasis on the cultural and social heritage of Newfoundland and Labrador, and is keenly interested in issues of social justice, reconciliation, and respectful collaborative relationships with Indigenous peoples and communities. Among its key areas of inquiry are life in the North Atlantic, diverse ocean and maritime cultures, and what it means to live near, on, or by the sea.

Memorial University is the largest university in Atlantic Canada. As the province's only university, Memorial plays an integral role in the educational and cultural life of Newfoundland and Labrador. Offering diverse undergraduate and graduate programs to over 18,000 students, Memorial University provides a distinctive and stimulating environment for research and learning in St. John's; a safe, affordable, friendly city with great historic charm, a vibrant cultural life, and easy access to a wide range of outdoor activities.


Description and Duties    

The Faculty of Humanities and Social Sciences at Memorial University invites applications to the highly prestigious Canada Excellence Research Chairs (CERC) Program with specialization in Cultural Heritage Knowledge Integration in Ocean and Maritime Studies. The CERC 2022 Competition aims to attract world-leading research talent to Canada with the high potential to generate social and economic benefits via their research aligned with priority areas of Canadian science, technology, and innovation (ST&I). The allocation to this non-renewable position is $500k/year for 8 years for a total of $4M, with all funds available to the applicant for research activities. The CERC recipient will be appointed to a full-time tenure-stream faculty position.

See attached job ad for full details and links to CERC documents.

Qualifications
    
The successful candidate will be an established, internationally recognized leader in their field. They will be expected to create an externally funded research program, and provide expertise and leadership in the development of digital infrastructure and methods which foster the long lasting transformation of institutional archives into digital data stores offering new computational modes of access to extensive world-class archival holdings. The candidate should have expertise in one or more areas and fields related to knowledge integration of cultural holdings, such as:

archival and information sciences;

digital repositories as well as their design and architectures;

large scale digitization, data mining, and information retrieval;

and linked open data and application programming interfaces.

This should be in combination with expertise in digital humanities and on the diverse multi- cultural socio-economic histories of ocean & maritime Indigenous and colonial societies and cultures of the 19th through 21st centuries. The candidate should have a proven record of building collaborative research networks combining archival, historical, computational, and information science methodologies in innovative ways.

How to Apply    

The selection process will be conducted in consultation with Memorial's Office of Indigenous Affairs, as well as with research and teaching elements of the Faculty of Humanities and Social Sciences. Appointment of a candidate to the advertised position is conditional upon the success of the CERC application. The application process involves 3 stages. For Stage I, candidates will submit an application to the Faculty of Humanities and Social Sciences; details on the selection process are available here. The application should include:

• a cover letter describing their fit with the CERC Program (1-3 pages);
• a curriculum vitae including the names and contact information of at least three referees;
• a brief research plan covering the 8-year duration of the CERC position (1-3 pages);
• a statement on how the applicant's research program fosters and implements best practices
  

in equity, diversity, and inclusion (EDI) (1-3 pages);   

• a statement on how the candidate's research program could develop new links, synergies, and knowledge exchange between academia, government, industry, and Canada's northern and Indigenous communities in Newfoundland & Labrador (1-3 pages).

See attached job ad for full details.

Application Webpage (URL): https://www.mun.ca/vpacademic/academic-recruitment/canada-excellence-research-chairs/

Application Deadline: 11 June 2022

 
MUN_86589542_hss_cerc_in_chkioms_-_may_1012_202211.pdf

Coordinator Regional Medical Archives
Cree Board of Health & Social Services of James Bay

Location: James Bay Region
Compensation: Class 36: Min. $70,185 - Max. $91,241

IN PARTNERSHIP WITH THE GOVERNMENT OF QUEBEC, THE CREE BOARD OF HEALTH AND SOCIAL SERVICES OF JAMES BAY PROVIDES HEALTH AND SOCIAL SERVICES TO THE 9 COMMUNITIES OF THE CREE NATION OF EEYOU ISTCHEE

SUMMARY OF THE POSITION

Under the direction of the Regional Proximity Director - Regional Miyupimaatisiun Services, the incumbent has the responsibility for managing all information in the client file including, but not limited to medical, psycho-social, youth protection, etc. for the CBHSSJB, and assumes responsibility for management of all regional resources and activities related to the Regional Medical Archives of the CBHSSJB in all facilities and mission of the CBHSSJB, and all 9 communities of Eeyou Istchee.  
More specifically, the incumbent is responsible for the adequate and optimal management activities related the medical records management to assume the management of medical and hospital information statistics, analysis, evaluation, accessibility, transmission, confidentiality, conservation and security. The Coordinator of Regional Medical Archives has the mandate to standardize the services offered, work internal processes and working tools appealing the best practices following the legislation, norms and active standard.

In close collaboration with the Director of Medical Services and Affairs (DMAS), and the all Directors of Professional Services and Quality Assurance (DPSQA), the incumbent will be called upon to provide guidance and advise on the qualitative management of information on users.

In addition, the incumbent will collaborate in activities related to the definition and implementation of clinical information systems (CIS) and participate in the definition, planning and development of unit programs, policies and protocols, other programs, evaluation and performance of quality assurance functions.

SPECIFIC FUNCTIONS

• The incumbent is responsible for the adequate and optimal management activities related the medical records management to assume the management of medical and hospital information statistics, analysis, evaluation, accessibility, transmission, confidentiality, conservation and security.
• The Coordinator of Regional Medical Archives has the mandate to standardize the services offered, work internal processes and working tools appealing the best practices following the legislation, norms and active standard.

Furthermore, the incumbent is an active collaborator with all the clinical electronic archives. More specifically:

1. Plan, organize and evaluate the activities of the Regional Archives Service for the entire CCSSSBJ.
2. Ensure adequate and optimal management of activities relating to the management of files, the processing and coding of medico-administrative data, as well as the management of operating systems supporting these activities.
3. Collaborate with the Hospital Director, Regional Proximity Director - Regional Miyupimaatisiun Services in the assurance of planning, budget planning, coordination, accountability, quality assurance and evaluation.
4. Ensure operational management (access, direction, accountability, planning, organization, coordination, implementation, control, supervision and reporting) and participate in the management of human, financial, material and information resources for all services provided, in collaboration with functional program staff/managers.
5. Standardize all practices and protocols for the services under its responsibility.
6. Collaborate in the implementation of processes allowing the computerization of the file and the implementation of clinical information systems (CIS).
7. Ensure the optimization of processes in the archives sector and ensure sound change management with all partners involved.
8. Know and put into practice the confidentiality rules of the institution by taking the necessary measures to protect the integrity, confidentiality and security of users' personal information.
9. Develop, implement and update service policies and procedures.
10. Ensure links between the various departments and the organization's partners.
11. Ensure a healthy work environment in its departments (mobilization, leadership) and the development of human resources skills.
12. Participate in any Committee related to the management of user information.
13. Responsible of the development, deployment and operationalization of the Regional scanning and classification process.
14. Responsible of the patient identification data integrity following the directive, normative code and other relevant government reference.
15. Know and put into practice the rules of confidentiality policies of the organization by taking the necessary measures to protect the integrity, confidentiality and security of users' personal information.
16. Establish, in collaboration with the Regional Proximity Director - Regional Miyupimaatisiun Services and the assistant-head of archives, the objectives of the service and determine the actions to achieve these goals.
17. Plan, organize, standardize, direct and coordinate the activities of the regional medical archives.
18. Participate in the planning and implementation of various local, regional, supra-regional and provincial CIS project.

Education and experience:

• University degree in medical archives and/or in a discipline relevant to the position;
• A diploma as a medical archivist from a school recognized by the competent department and/or a diploma recognized by the Association des gestionnaires de l'information de la santé du Québec or by the College of Medical Archivists of Canada (Association of Medical Archivists of Canada) can also be accepted;
• Five (5) years of relevant experience as a medical archivist;
• Degree in Management is an asset;
• Member in good standing of the AGISQ is an asset.

Knowledge and abilities:

• Strong knowledge of the MSSS social practice, programs, laws, regulations, RUIS Network, orientations and trends, including CHSSC (formerly CLSC), hospital services, rehabilitation, mental health and dependencies, and public health;
• Good knowledge and experience in the management of archive services, and service corridors for health care services;
• Experience with processes induced by the interface of inherent IT applications;
• Work experience related to the development and/or monitoring of performance indicators for the management and interpretation of dashboard data;
• Excellent knowledge of current legislation, norms and standards;
• Knowledge of various laws concerning the management of information of the Health of Quebec, such as Access to Information Act, LSSSS and chapter S-5, Archives Act, Act respecting the legal framework of the information technologies etc.
• Knowledge of the features of an IPM is an asset;
• Knowledge of the features of an interface is an asset;
• Knowledge of coding standards for ICD-10-CA, CCI and ICD-O;
• Knowledge of the features of an EMR and/or DCI is an asset;
• Good knowledge of the normative framework of I-CLSC;
• Learning agility of IT software;
• Good command of Med-Echo system and Microsoft Office suite (Word and Excel) and knowledge of Impromptu (an asset);
• Knowledge of DSQ, SI-PMI, Crystal-Net applications and a forms management module is an asset;
• Knowledge of Medipatient ADT and MedIndex, IPMR concept and interface functionality (an asset for future deployment projects);
• Excellent computer skills MS Office (i.e. Word, Excel, Power Point, etc.);
• Extensive experience with data analysis, preparation and presentation of data;
• Strong knowledge of social services related theory, practice, current issues and trends, and program planning, professional standards and acts, clinical supervision, including the development of policies and program manuals;
• Strong leadership, multidisciplinary team and line management skills;
• Good record in an appropriate level of professional services or programming line management or leadership, and; human, financial, and information resources management is an asset;
• Flexibility and ability to adapt to change;
• Knowledge of, or ability to grasp the issues and context that relate to First Nation professional services programming;
• Ability to apply Eeyou (Cree) culture, values, traditions and teachings into programs and services;
• Knowledge of Cree culture, communities and language is an asset;
• Excellent critical thinking, decision-making, planning and organizational skills as applied to professional practice planning and implementation;
• Results-oriented, autonomous, flexible, and ability to multi-task;
• Excellent interpersonal communication, leadership and teamwork skills;
• Excellent communication skills, both written and presentation;
• Ability to effectively collaborate with all colleagues, as a team member and team leader;
• Ability in administrative and statistical computer applications, and management information systems.

LANGUAGE

• Fluent in English and French;
• Ability to read government documents in French;
• Fluency in Cree is a strong asset.

OTHER

•Willing to travel extensively and participate in required training.

Application information

To apply, please forward your resume to:
Cree Board of Health & Social Services of James Bay
Tel  514-861-5955          Fax 514-989-7495
Email   jobs.reg18@ssss.gouv.qc.ca

With your application, please make sure to specify the Posting # and the Job title on which you wish to apply.

https://creehealth.org/careers/job-postings/dev-m-2223-0015-coordinator-regional-medical-archives-0315

Application Deadline: May 26, 2022

86589542_dev-m-2223-0015_coordinator_regional_medical_archives_-_eeyou_istchee_communities.pdf