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Student Project Archivist, City of Calgary Archives Deadline Extended: March 10, 2023

3 Mar 2023 9:22 AM | Anonymous member (Administrator)

Student Project Archivist
City of Calgary Archives

Location: Calgary, Alberta
Compensation: $27.16/hr

The City of Calgary Archives was created in 1981 to safeguard and make available Calgary's municipal government records and city information.

Description and Duties    

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. The City offers unique, diverse jobs and a variety of work locations. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

By joining the City of Calgary, you will get to apply your academic knowledge and participate in providing quality public service for over 1.3 million Calgarians. As a student, you will build lasting relationships with industry leaders, and contribute to work that will build and strengthen your skill sets. Primary duties include:

  • Analyze accessions related to the project to determine processing status, media type, scope & content and potential research value.
  • Prioritize accessions for processing based on potential research value and age of records and create roadmap for archival processing.
  • Capture descriptive information through creation of file inventories, identification of organizational structures and capture descriptive elements for RAD compliant descriptions.
  • Rehouse materials (if required) to ensure long term preservation of archival materials.  Scan photographs and/or photograph artifacts and attach to descriptive records.
  • Populate collected data in the Archives Management System (ArchivEra).
  • Integrate new descriptive records into finding aid and publish analogue and digital copies.


  • Enrolled in a diploma or degree program in Information, Archives, Museum or Library Studies; Records Management, Knowledge Management or History is preferred.
  • Intermediate proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and ArchivEra is preferred.
  • Working knowledge of archival practices, most notably in arrangement and description; familiarity with Rules for Archival Description (RAD).
  • Previous work or volunteer experience in an archives, museum or library would be an asset.
  • Strong communication, analytical, organizational and time management skills.

Pre-Employment Requirements - This is a Young Canada Works position:

  • Must be currently enrolled in school on a full-time basis with the intent to return to school full-time in the Fall of 2023.
  • Be a Canadian citizen or a permanent resident or have refugee status in Canada. Note: Non-Canadian students or graduates holding temporary work visas or awaiting permanent status are not eligible.
  • Be legally entitled to work in Canada.
  • Be between 16 and 30 years of age at the start of employment.
  • Meet the specific eligibility criteria of the program to which you apply.
  • Be registered in the YCW online candidate inventory.
  • Be willing to commit to the full duration of the work assignment.
  • Not have another full-time job during the YCW work assignment.

Students in an YCW employment program must also:

  • have registered as a high school, college, CEGEP or university student (as defined by their educational institution) in the semester preceding the YCW work assignment.
  • intend to return to studies during or after the YCW work assignment.

If invited to an interview, you will be asked to provide an unofficial transcript or an enrollment verification letter (indicating the program and year you are currently completing).
Application information

Please visit the careers page to submit your application.

Application Deadline: March 10, 2023

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