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Archivist, City of Edmonton Archives Deadline: March 21, 2023

8 Mar 2023 4:52 PM | Anonymous member (Administrator)

City of Edmonton Archives

Location: Edmonton, Alberta

Compensation: $34.967 - $43.894 (Hourly); $61,603.110 - $77,330.250 (Annually)

Work at the impressive Prince of Wales Armouries Heritage Centre and support the City of Edmonton Archives through effective archival management of the City's and citizens' records concentrating on cultural community and communities of interest. Because of you, the citizens of Edmonton, visitors and other guests to the archives and its online catalogue will enjoy being able to access and experience historical documents and photographs.

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here:

COVID-19 Notice: The City of Edmonton has implemented a COVID 19-Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires, and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.

For more information, please refer to our COVID-19 Vaccination Policy ( and COVID-19 Vaccination Procedure (

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact

Description and Duties    

Contribute to people's sense of belonging to the City by assisting in the preservation of Edmonton's diverse cultural heritage and inclusive historic records. This position will be focusing on working with communities of interest such as the LGBTQ2+ community and cultural communities such as Edmonton's Chinese community.

As a City of Edmonton Archivist here is how you will protect our communities' stories:

  • Apply the proper methodology to acquire, process and preserve archival material in various formats, according to archival standards and internal procedures
  • Promote the Archives' collection with communication and outreach activities such as exhibits and presentations especially among cultural communities and communities of interest
  • Assist with reference room oversight and revenue generating streams of business
  • Adhere to the Digital Archives Preservation Program to capture metadata, monitor digital collections in storage and perform maintenance tasks for preservation
  • Maintain, update, and troubleshoot online databases  
  • Monitor archival storage areas to ensure the stability of records and environmental conditions
  • Maintain the Archive's website and promote social media presence. Gather and input content, maintain active links, monitor and clean up
  • Participate in corporate and external events relating to the collections
  • Participate as part of the City staff team in corporate culture, safety and security initiatives and training activities as required
  • Perform related work and special projects as required


  • University education in archival studies, history, library and information studies, indigenous studies or a related discipline, with course work in archival principles, procedures and techniques.  Training at the graduate level would be considered an asset.
  • A minimum of 2 years experience with digital records or digitization project management in an archives environment
  • Community engagement experience would be considered an asset
  • Experience and knowledge of generally accepted standards of practice for archives such as Rules for Archival Description (RAD), conservation, access and other archival procedures
  • Knowledge of applicable legislation including FOIP and Copyright
  • Knowledge of processes and procedures related to the provision of customer service
  • Knowledge of the processes and equipment involved with photographs, negatives, film, microfilm, microfiche, video and sound archives, and measuring environmental storage conditions
  • Knowledge of the application of information technology, including digitization, social media and website maintenance within an archival environment and the Archives catalogue system (AtoM) as well as other software (graphics and photograph processing - ACDSee and Adobe)
  • Strong skills in interpersonal relations, teamwork, analysis, time management, organization and written and verbal communication
  • Ability to interact directly and work effectively with a wide range of people, and exercise sound judgment
  • Experience and proficiency working with the Microsoft Office Suite and Google Applications and hierarchical databases
  • Willingness to be an active team member, assisting in all aspects of archival work to ensure public awareness and satisfaction with the City's Archives and services
  • Excellent organizational, analytical, interpersonal, verbal, and written skills with focus on attention to detail
  • Highly self-motivated with the proven ability to work independently and in a team to effectively prioritize and execute tasks
  • Hire is dependent upon a Criminal Record Check satisfactory to the City of Edmonton

Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit

Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City's leadership competencies, please visit

Additional Information    

Hours of Work: up to 30 hours per week , Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Application Webpage (URL):

Application Deadline: March 21, 2023

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