Archives Services Librarian
Ajax Public Library

Location:  Ajax, Ontario
Compensation: $34.54-$40.64/hour (CUPE Grade 10)*

The Ajax Public Library is currently recruiting one (1) candidate for the position of Archives Services Librarian (Part-Time). Under the direct supervision of the Coordinator of Collection Services, within a certified ISO environment, and in a manner that is consistent with the Ajax Public Library's overall visions, goals and values, the Archives Services Librarian is responsible for the development and maintenance of digital and physical assets, outreach, exhibit and event initiatives.  As a part of the dynamic Collection Services team, the Archives Services Librarian will create, develop and organize the presentation and curation of the Library's Archives Collection using innovative strategies that ensure access to and discoverability of material responsive to community needs, as serving customers is at the heart of the Library's mandate.

**Proof of Covid vaccination is required.**

Typical Duties & Responsibilities

1. Develops, digitizes, acquires, accessions, preserves, arranges, describes, curates and provides access to digital and physical material.
2. Develops and recommends an Archives Services' outreach plan to implement and promote the awareness of the archival and local history resources including the evaluation of content and platform to house the collection.
3. Recommends Archives Services strategies to build strong relationships with key internal and external stakeholders, such as Library and Town staff, community organizations, schools, individuals and diverse communities.
4. Identifies and analyzes Archives collection usage data and external factors to determine trends and inform resource development.
5. Develops, facilitates, delivers and evaluates related Archives and Local History initiatives/events to improve the Library experience.
6. Organizes and facilitates online and in-person displays/exhibits to showcase the Archives collection.
7. Creates and maintains a process of acquisition of archival and local history resources, including appraising, soliciting and negotiating of new holdings, ensuring the Archives Collection is diverse, current, relevant, and meets the needs of the community.
8. Guides and inspires colleagues in the discovery and promotion of content.
9. Provides excellent and proactive customer service to support use of the collection and build community connection.
10. Maintains awareness of current and emerging developments in the profession, including the area of emerging technologies.
11. Acts as a Library representative on community-based committees.
12. Prepares reports and statistics as required.
13. Other library related duties as assigned.
    

Working Conditions

1. Works up to 24 hours per week, which includes evening and weekend work.
2. May work directly with the public, and may be exposed to minor disagreeable conditions, or occasional exposure to major disagreeable conditions.
3. Physical demands include moving book trucks and boxes of materials, bending and stretching.

Qualifications and Skills

1. A Master's degree in Archives or Information Studies from an ALA-accredited university or an ALA-approved equivalent degree.
2. A minimum of one year directly related recent experience, particularly with archives and local history resources.
3. Considerable knowledge of the principles, techniques and procedures applied in archival and local history management work.
4. Comprehensive knowledge of the Rules for Archival Description (RAD).
5. Experience with conservation and preservation theory, practice, and software for resources in all media, including analog, digital and physical collection.
6. Ability to develop, implement, and maintain policies and procedures related to the work.
7. Possess strong knowledge to assess the significance and suitability of items for the collection and to negotiate and arrange acquisition.
8. Ability to prepare a variety of materials related to the work, such as workshops, exhibits, research guides, reports, correspondence, and grant requests.
9. Sound knowledge of legislation and regulatory standards as they relate to archives and local history management including The Freedom of Information and Protection of Privacy Act and Copyright Act.
10. Demonstrates professional interpersonal, communication, and presentation skills.
11. Commits to work effectively with diverse groups and communities.
12. Demonstrated ability to balance priorities and meet deadlines in a dynamic and fast-paced environment.
13. Commits to continuous improvement and self-directed learning.
14. Ability to travel, attend meetings and outreach events outside of the library facility, as needed.

Core Competencies

1. Accountability: Responsibility; Delivers Results; Reliability
2. Communication Skills: Written; Verbal; Communicates Effectively with Diverse Audiences
3. Customer Service Focus: Customer Service Experience; Active Listening; Inclusiveness; Feedback; Library Policies and Procedures; Building Relationships
4. Effective Decision Making: Recognition of Issues/Problems; Analytical Skills; Awareness of Consequence of Action
5. Initiative: Innovation/Creativity; Initiates Changes to Current Practices
6. Leadership: Demonstrates Leadership Qualities and Behaviour; Practices Informal Leadership; Coaching Discussions; Delegation; Feedback and Recognition; Motivates Others; Supporting Innovation and Creativity of
   

Colleagues

• Teamwork: Collaboration; Creation of Plans; Compromise
• Technical and Professional Competence: Attention to detail; Results Oriented; Job Knowledge; Health and Safety; Continuous Development; Understands Utilized Technologies
  

Compensation

$34.54-$40.64/hour (CUPE Grade 10)*
*subject to review by the JJEC


Application information

Candidates are invited to apply electronically by submitting a cover letter and resume in Word or PDF format to libraryjobs@ajaxlibrary.ca no later than 5:00 pm on Friday April 22, 2022.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information will be used strictly for candidate selection.

Ajax Public Library is an Equal Opportunity Employer, committed to diversity and accessibility within the workplace where all employees feel valued, respected and supported. As a best practice employer, the Ajax Public Library embraces diversity and gender expression through policy, staff training and providing positive spaces. The Library encourages applications from all qualified candidates. Accommodations will be provided in all parts of the hiring process as required. Applicants are asked to make their needs known in advance. Any information relating to accommodation measures will be addressed confidentially.

Application Webpage (URL): https://www.ajaxlibrary.ca/jobs-volunteers
Application Deadline: Friday April 22, 2022 at 5:00 pm
 

YCW Processing Archivist
Vancouver Maritime Museum

Location: Vancouver, BC
Compensation: $20.00 per hour + 10% in lieu of benefits and statutory holidays.

The Vancouver Maritime Museum is   located on the unceded territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and səlilwətaɬ  (Tsleil-Waututh) Nations in Vancouver British Columbia, Canada.

For over 60 years, the Vancouver Maritime Museum has been sharing stories about the Pacific Northwest and the Arctic and creating experiences that build bridges between the past and future.

We invite a diverse range of voices to share their perspectives, providing a place of connection and community and building a shared sense of belonging.   

From a unique waterfront location in Vancouver,  we welcome visitors to explore  exhibitions and take part in programs about life on and around the Pacific Northwest and Arctic oceans. Our most popular exhibition is the RCMP Vessel St. Roch, a National Historic Site housed in an iconic mid-century modern A-frame shelter. 

In all that we do, we inspire everyone to appreciate the profound relationship between humans and the sea. 

Description and Duties    

The Vancouver Maritime Museum's Library & Archives is seeking a motivated, organized, and self-sufficient individual with archival processing experience to carry out extensive processing work on a collection of historical photographs taken in the Arctic in the mid-20th century. Responsibilities will include conducting a thorough appraisal of the unprocessed materials; arranging and describing the materials, and adding to an existing finding aid; and physically rehousing the materials. The successful applicant will be an organized, conscientious individual with the ability to effectively and efficiently process a collection from start to finish. This temporary, full-time position is funded in part by the Young Canada Works (YCW) employment initiative of the Department of Canadian Heritage.

Responsibilities:

• Appraise an unprocessed second accrual of a collection of historical photographs.
• Arrange and describe the materials, creating a new finding aid to incorporate with existing descriptions.
• Physically rehouse the materials in archival-safe folders, envelopes, and boxes.
  

Qualifications  

• Enrollment in, or completion of, a Master's of Archival Studies and/or Master's of Library and Information Studies with a focus on archives.
• Prior experience undertaking archival processing work, including appraisal, arrangement and description, and preservation.
• Experience working with the Rules of Archival Description (RAD).
• Eligible candidates must meet requirements for the YCW program.
  

Application information
Apply with a cover letter and resume by Monday, May 2nd by email to: Ashlynn Prasad, Librarian & Archivist at archives@vanmaritime.com.

The Vancouver Maritime Museum Society is an equal opportunity employer, and the Government of Canada's job equity groups are encouraged to apply. No phone inquiries please. Please note that only short-listed candidates will be notified.

Application Deadline: May 2, 2022 at 11:59 pm PDT

Job Poster: 86589542_processing_archivist_job_poster.pdf

Assistant Manager, Information Services (Special Collections & Central Adult Collections)

Vancouver Public Library

Location: Vancouver Public Library, Central Branch
Compensation: $40.29 to $47.57 per hour

About the Organization    

The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce which represents the vibrant community we so proudly service. Consider joining our committed team of staff and being part of an innovative, inclusive, and rewarding workplace.

Job Summary:

Reporting to the Information Services Manager, the incumbent is responsible for the Adult Collections portfolio within Information Services and daily operations of Information Services and the Special Collections Department.

The incumbent has a thorough knowledge of the practices and principles of managing public library collections, including:

• special collections;
• archival records;
• digital records;
• and physical records.

• They have experience in preservation of local heritage resources.
• They bring their positive energy to overall patron experience through supervision, organization, and administration of Information Services in the library and the Special Collections Department.
• The incumbent will manage the Central Library Adult collections to ensure that they are accessible and meet our community's diverse and changing needs.
• The incumbent is responsible for leading and implementing the Library's strategic goals and priorities in the unit and the community.
• They provide leadership to staff in contributing to the success of the Library as a whole and leading the team to patron service excellence.
• They demonstrate and set expectations for the performance of staff that adhere to the Library's policies and procedures in accordance with the Library's vision, mission and values. 
• The incumbent is part of the leadership team for Information Services, a department where public service is central to all operations, and works collaboratively within the team to ensure that VPL service priorities are met and delivered in a manner that supports a society that respects diversity and fosters social inclusion.

Vancouver Public Library works to create services that diverse communities identify as respectful, inclusive, and accessible.

Assistant Managers in Information Services will, under the direction of the Manager, work together to support each other, create a supportive team atmosphere, and proactively ensure a service delivery model that maximizes staff effort and is responsive to public needs. This includes ensuring that our patron's information, entertainment, and leisure needs are met at the point of need and in non-traditional ways. The Assistant Managers work together on building a stronger presence in the community through innovation, care, and collaboration. They help Information Services staff with creating and collaborating with community partners to produce information packages and services that support patrons' independent use of the library and staff facilitated interactions.

The incumbent will work closely with Technical Services and other functional areas such as Circulation, Programming and Learning, and Digital Services to ensure our collection and resources are relevant and responsive to our patrons needs. The incumbent also works closely with Digital Services in preserving local digital heritage and Programming and Learning to ensure that it is showcased. The incumbent works with strategic partners such as Library and Archives Canada on programming and other heritage initiatives.

Knowledge, Skills & Abilities:

• Experience in project management and the ability to organize, prioritize work and manage time.
• Strong interpersonal skills evidenced by the ability to work cooperatively and maintain effective working relationships with colleagues, direct reports, stakeholders across the organization and external partners.
• Possess a positive attitude and the ability to be flexible and future-oriented in a dynamic team environment.
• Ability to lead, coach and develop a staff team; excellent team-building and leadership skills.
• Thorough knowledge of current trends and industry best practices in areas of responsibility.
• Thorough understanding of archival preservation standards and treatment of historical items.
• Thorough understanding of library services, collections, technologies and resources.
• Thorough understanding of the organization, its structure and roles, and strategic priorities.
• Strong commitment to serving clients; open, pragmatic and responsive to clients and community.
• Innovative and flexible in a rapidly changing library environment with the ability to assist staff to participate in and be open to change.
• Excellent oral and written communication skills as well as analytical and problem solving skills.
• Ability to actively promote the service area to the community and agencies and work with the community to identify and meet community needs and expectations.

Education/Qualifications:

• Combined Master's Degree in Library and Information Science and Archival Studies from an ALA accredited library school.
• Completion of supervisory courses.  
  

Experience:

• Demonstrated supervisory and/or leadership experience.
• Experience working with archival and special collections materials.
• Experience in the provision of library services including information services, working with the community, and collection management.
  

Application information

To apply, please visit: https://jobs.vancouver.ca/job/Vancouver-Assistant-Manager%2C-Information-Services-%28Special-Collections-and-Central-Adult-Collections%29-Brit-V6A-4K6/865074100/

Application Deadline: Monday, April 11, 2022 at 11:59pm

 

RIM Coordinator

AHS Health Records

Location: Wetaskiwin Hospital & Care Ctr, negotiable location within Calgary Zone

Salary Range: Minimum Salary: $28.20 Maximum Salary: $48.45

Alberta Health Services (AHS) is proud to be part of Canada’s first and largest provincewide, fully integrated health system, responsible for delivering health services to more than 4.4 million people living in Alberta, as well as to some residents of Saskatchewan, B.C. and the Northwest Territories. AHS has more than 108,600 direct AHS employees (excluding Covenant Health and other contracted service providers) and more than 12,500 staff working in AHS’ wholly-owned subsidiaries such as Alberta Precision Laboratories, Carewest and CapitalCare Group. AHS is also supported by approximately 12,200 volunteers and more than 10,900 physicians practicing in Alberta, approximately 9,000 of whom are members of the AHS medical staff (including active, temporary and community appointments).

Are you seeking a new opportunity in records and information management?

Are you interested in history, research and archival management?

Records and Information Management (RIM) provides an exciting opportunity to apply acquired expertise while growing your career in information and archival management, as we support the evolution of information management and archival strategies, including:

• Applying archival standards in securing and preserving records, photographs, and artefacts of interest to the organization’s history and corporate memory.
• Enabling best practices in information lifecycle management.
• Developing records management standards and practices.
• Providing governance, expertise and support to ensure corporate and clinical information is available, accessible, reliable, and securely disposed of in a timely and cost effective manner.

Description:

The RIM Coordinator reports to the RIM Senior Provincial Coordinator and has the following responsibilities:

• Providing information lifecycle management and archival governance, expertise and support to ensure corporate and clinical information is available, accessible, reliable, and securely disposed of in a timely and cost effective manner.
• Identifying permanent vital/historic records and artefacts for preservation and long term accessibility.
• Responsible for intake, management, storage, and access to such records/artefacts.
• Providing guidance on good information management practices for paper, electronic, and hybrid environments.
• Developing and maintaining a strong working relationship with stakeholders internal and external to AHS to support compliance with legal, fiscal, operational, and historical requirements for creation, storage, retention, access to, and disposal of records.
• Maintaining, regularly reviewing, and tracking changes to the AHS Records Retention Schedule.
• Participating in review of active clinical information systems and legacy IT applications to identify enduring access requirements, data disposition, lifecycle management, and governance of data.
• Developing and providing education, training, and end user support.
• Providing informal leadership, guidance, and mentorship to the RIM Advisors.

Required Qualifications:

• The successful candidate will have established skills in the following areas: Knowledge of legislation and regulatory requirements governing management of clinical and corporate records (e.g. HIA, FOIP).
• Experience and competence in use of computers and electronic software. Strong demonstrated leadership skills.
• Demonstrated decision-making skills with collaborative approach to problem solving and conflict resolution.
• Verbal and written communication skills.
• Attention to detail.
• Ability to work independently and as part of a team.

Additional Required Qualifications:

Degree of certificate in archival management or related field. Minimum 5 years of archival and/or records management experience. Physically able to lift 30 pounds over head. Valid driving license if travel within Alberta is required.

Preferred Qualifications: Member of an Archival Society, Association of Records Management Administrators (ARMA), or Association of Information and Imaging Managers (AIIM). Change management skills. Adult education skills.

Closing Date:  April 7, 2022

Tentative Start Date: 25 April 2022   End Date: 28 July 2022
Vehicle Requirement: Driver's License, Vehicle Required

Archival Specialist

Bank of Canada

Location: Ottawa
Compensation:  Salaries are based on qualifications and experience and typically range from $72,695 to $85,520 (job grade 15)

The Bank of Canada has a vision to be "a leading central bank-dynamic, engaged and trusted-committed to a better Canada." No other employer in the country offers you the unique opportunity to work at the very center of Canada's economy, in a diverse and inclusive organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in an environment where we are reinventing central banking, renewing ways of doing business and reinforcing a culture of innovation.

Did you know

K&IS is a business line within the Corporate Services and Data department, an internal service department in the Bank's Corporate Administration function. K&IS provides information and data resources, services, tools, systems, and policies which help Bank staff access, utilize, manage, and share quality information to effectively accomplish the Bank's business goals. K&IS specializes in digital library and content licensing services; digital scholarship services; research and reference services; corporate record services; support to end users for the Bank's content management and collaboration systems; and management of the Bank of Canada Archives.

KIS is undertaking work to enhance how our Archival collection is described, to ensure archival value is well defined in the Bank's retention standard and to treat and preserve key collections that are at risk.   Through its Archives, KIS provides support to important Bank and external research by providing access to archival records and providing information on the Bank's history.

What you will do

As a subject matter expert, you report to the Manager of IM Operations and Archives and will work in close collaboration with the Archivist Lead to help maintain the Bank's Archives through the application of archival principles and practices in and provide access to the Bank's historical records.  

More Specifically, you will:

• Appraise, arrange, and describe records using archival principles and practices, to protect the collection and ensure that it is searchable and available
• Manage the preservation of the archival holdings and ensure current preservation and conservation standards are met through monitoring of the storage environment and condition of archival records.
• Promote the Bank's history and Archives' collection with communication and outreach activities such as exhibits and presentations
• Provide coaching and advice on the proper use, identification, preservation and handling of Bank archival records.
• Conduct independent research and functional analysis and make judgments on the archival value of a variety of business records.
• Guide clients in determining their information needs by asking questions and offering options for research requests as well as using specialized research tools.
• Assess current policies or services to recommend changes to support continuous improvement.
• Possess excellent oral and written communication skills and the ability to write concise and accurate reports
• Be able to lift boxes that are up to 14 Kilograms in weight

What you need to succeed

• You have strong expertise in archival standards and practices, have experience applying archival descriptive standards, and a thorough knowledge of Rules for Archival Description (RAD) and proven experience arranging and describing records in all media and all levels.  
• You are a team player, self-starter and effective communicator who can work with minimal supervision and build and maintain relationships in support of client service delivery and operational objectives.
• You are innovative in your approach to solving problems, have well-developed analytic skills and can synthesize information and make sound recommendations.
• You can work under pressure, organize tasks, establish priorities and meet deadlines without sacrificing accuracy and standards. 
• You are collaborative in nature, are effective at establishing relationships with both clients and partners and have effective communication skills.
• You are able to coach and train others, provide constructive feedback and contribute ideas to achieve the goals of your team. 
• You are open to sharing and exploring new ideas and ways of working to meet objectives.
  

How to Apply:  https://bit.ly/3IIlXx3
Application Webpage (URL): https://bit.ly/3IIlXx3
Application Deadline:   April 12,2022

Archives Assistant
United Church of Canada, General Council Archives

Location:  Toronto, ON
Compensation: $46,897.85 per year or $3,908.15 per month. In addition, 6% vacation pay will be paid each month.

The United Church of Canada Archives in Toronto is comprised of the General Council Archives and the Ontario Regional Councils Archives, Communities of Faith, and former Conferences and presbyteries of the Central Ontario region and share staff-members and services.   

The purpose of the Archives is to acquire, preserve, and make available for research, in accordance with accepted professional principles and procedures, records, private documents and publications in all media pertaining to the history of the General Council Offices, and its antecedent denominations (Methodist Church, Canada, the Evangelical United Brethren, the Congregational Union of Canada, and 70 percent of The Presbyterian Church in Canada).  Archival records include all data sources, irrespective of their physical medium, which are created and accumulated by these councils including textual records, bound registers, photographs, maps and plans, film and video materials, sound and audio materials, publications and ephemera, and born-digital records. 

Description and Duties    

The Archives Assistant assists the General Council Archives team with the General Council Office Network Drive Cleanup project. In this role, the Archives Assistant: appraises records in accordance with the United Church of Canada's Records Retention Plan, Records Management Policy and archival best practices, assists with the transfer of material to inactive storage, arranges material in accordance with archival best practices and prepares material for transfer into Archivematica. The incumbent will liaise with unit representatives to answer any questions about records and will aid in the transfer, inactive and destruction approval process

Qualifications    

• Master's degree in library and information science; or another advanced degree in archives, records management, information science, data science, or other relevant field combined with relevant experience.
• Knowledge of records management principles and practices.
  
• Experience using Rules for Archival Description (RAD) for description.
  
• Knowledge of relevant legislation and/or policies that guides access or restriction to records.
  
• Strong work ethic and time management skills.
  
• Ability to work accurately with attention to detail.
  
• Excellent organizational skills.
  
• Strong computer skills. Especially with Excel.
  
• Exceptional written, communication, and presentation skills.
  
• Comfortable learning new tools and working in a remote team.
  

Additional Information: Archives Assistant is a Term full-time basis (35 hours/week) to December 31, 2022.

Start date is as soon as possible.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

Working Conditions - This position works remotely and as required, works from the United Church Archives at 40 Oak Street in Toronto, Ontario. This position requires sitting and viewing a computer screen for long period. Occasional overtime may be required.

Application information

Interested applicants are invited to submit their resume, quoting the job number (22-27) to Human Resources, e-mail: careers@united-church.ca

Application Deadline:  April 4, 2022 midnight ET

Archivist/Office Manager
Lesser Slave Lake Indian Regional Council - Treaty and Rights Research

Location: Slave Lake, Alberta
Compensation: $65,000-75,000


Lesser Slave Lake Indian Regional Council (LSLIRC) maintains a nationally recognized Treaty and Aboriginal Rights Research (TARR) program. We are seeking an experienced Archivist/Office Manager for our expanding archive in Slave Lake, Alberta.

This is an exciting time for the LSLIRC-TARR archive which is the first accredited First Nations archive in Alberta. The archive currently holds a wide array of primary research used for Treaty 8 Alberta First Nations. The significant value of the archive derives from a comprehensive collection of historical records used in the development of Specific Claims. It strengthened consistently though securing records of historical, genealogical, cultural and legal significance.

With a recent transition to a new location, we hope to continue the expansion of our Archive, including the visual history of Treaty 8, as well as engage with local First Nation artists to add a colourful touch to our new front entrance.

Description and Duties:

About You

You are an experienced Archivist with a passion for conserving indigenous history. You enjoy meeting a wide variety of people but also appreciate solitary time to conduct substantial individual research, analysis and record-keeping. You are a self-starter with a meticulous eye for detail.

Goal-oriented, you also enjoy working with clear directions from clients and members of the wider LSLIRC management and research community. While you likely have gained your professional experience within an archival environment in a major urban (or regional) area, you are seeking an opportunity to live and work within indigenous communities in northern Alberta. You are inspired by long drives through areas of outstanding natural beauty and are undaunted by extreme temperatures throughout the year.

Your role

The Archivist/Office Manager is a highly varied role. In addition to maintaining the efficient operation of the LSLIRC-TARR archives, the Archivist also provides virtual support to TARR's dedicated team of Specific Claims research associates. This will include helping researchers to locate particular
historical records as they prepare Specific Claims. The Archivist/Office Manager is responsible for arranging and describing records and will contribute vital expertise in locating new records of critical historical value to the members of the LSLIRC community.

The Archivist/Office Manager ensures that records are preserved and remain accessible for LSLIRC-TARR client First Nations within the context of our privacy protection policy. In ensuring timely access for researchers, particular care is given to the Rules of Archival Description (RAD) to maintain archival excellence.

Key Day to Day Responsibilities

• Appraise, describe, arrange and manage existing, and new, LSLIRC-TARR program records.
• Manage offsite disaster recovery backup for archive
• Maintain working knowledge of the Federal Privacy Act and Access to Information Act, and their provincial equivalents as they apply to access to information for First Nation researchers
• Facilitate access to archive and provide required reference support services for LSLIRC-TARR program researchers, and clients (in accordance with LSLIRC-TARR Archive policies)
• Facilitate access to archive and provide reference support to external researchers in accordance with LSLIRC-TARR Archive policies
• Provide administrative support when needed with respect to Specific Claims submissions to the Specific Claims Branch in Ottawa.
• Maintain LSLIRC-TARR program website
• Maintain required Band Council Resolutions for all member First Nations and researchers at LSLIRC-TARR

Professional Requirements

• Master's Degree in Archival Studies, or in Library and Information Sciences with an archival focus from an ALA-accredited institution or an equivalent combinationof experience and/or relevant training
• Experience gained working in a recognized archival institution
• Working knowledge of the RAD
• Working knowledge of Artefactual's AToM description software
• Familiarity with Mac OS, Microsoft Office, Adobe Acrobat Professional and Wordpress
• Excellent understanding and appreciation of accurate referencing
• Previous education in First Nation studies or experience with the First Nation Specific Claims process will be an asset, but it is not obligatory
• Unrestricted driver's license
  

Personal requirements

• Excellent written communication skills
• Strong attention to detail
• Cheerful resilience
• Well organized, independent team player
• Comfortable with remote management and living in a northern community
• Maintain a professional and courteous attitude.
• Have the willingness and ability to take the initiative to accomplish the necessary tasks to ensure projects are completed to the highest standard, within deadlines, and to the best of your ability
  

Application information

Please submit your PDF application, including cover letter, résumé, and two professional writing samples (including one sample Finding Aid if possible) electronically to:
                         Morgan Chapman
                         LSLIRC-TARR Operations Manager
                         mchapman@thehavlikgroup.com

Application Deadline is: April 15, 2022 by midnight MT.

Please note that only short-listed candidates will be contacted for an interview.

Application Webpage (URL): www.lslirctarr.ca

Archivist - Digital and Physical Preservation
HCA Dance Theatre

Location:  Hamilton, ON
Compensation:  Hourly Wage: $20 per hour

HCA Dance Theatre's (HCA DT) mission is to make the art of dance visible, accessible, and inclusive for all. We aim to be an incubator of artistic excellence through collaboration with artists of all genres, as a presenter of dance, and providing performance and educational opportunities. The Arts cultivate the healthy overall development of children and families and enhance the life of a community. At their core, the Arts create an environment that impacts and supports the emotional, physical, and mental wellness of a community. Dance can enrich a community for all ages, as participants and audience members; by being a resource for the development of dance artists at all stages of their careers, from hobby to the highest professional levels; and through commissioning and presenting professional dance performances.

Description and Duties    

HCA DT is operational within the Hamilton Conservatory for the Arts building, with a 120 years old history. One of our goals is to work on a strong legacy for the future, documenting what has been happening since 1997 onwards. The Archivist will be responsible for archiving historical documents, pictures, props, and descriptions to create the Archive's Digital Preservation Program. HCA DT is looking for someone knowledgeable about archival procedures who can bring their own experience to create the archive database.

Archivist Responsibilities:

• The Archivist will work on a digital and physical archive of historical documents that can be used in the future by stakeholders and the community.

• Responsible for taking pictures, measurements, and descriptions of the items as part of the Archives' Digital Preservation program.

• Catalog costumes, props, magazines, newspapers, and visual arts supplies.

• Support the creation of a price list for each item, accessible online.

• Assist with the creation and maintenance of archival procedures and manuals.

• Assist in the creation of inventories of materials and the assessment of their physical condition.

• Work closely with HCA staff and external vendors to digitize rare and unique analogue audiovisual materials.

• Responsible for storing digital and physical files appropriately and ensuring data integrity and accuracy.

• Retrieve archival information packages as needed for information requests

Archivist Qualification:

• Have prior experience working in archives, in a professional environment.
• Familiarity with scanning equipment, files, and digitization.
• Have an understanding of principles, methods, and techniques for managing archival records, familiar with archival procedures, and managing archive databases.
• Be structured, problem-solving, and bring your own experience to create archival databases.
• Exceptional organizational and time management skills, and ability to manage multiple projects simultaneously.
• Ability to work both independently and as part of a team.
• Shows initiative and can present innovative solutions to challenging problems.

This position may be partially funded by the Canada Summer Jobs Program provided by Service Canada. Candidates must meet the following eligibility requirements to be considered:

1. be between 15 and 30 years of age at the start of the employment
2. be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment and
3. have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.


HCA Dance Theatre values these fundamental attributes: loyalty, commitment and positive attitude.

Position: Archivist - Digital and Physical Preservation
Reporting to: Artistic and Executive Director
Type of Employment: Summer Contract (19 weeks)
Deadline: April 11th, 2022
Start Date: April 25, 2022
End Date: September 3, 2022

Hours: Up to 40 hours a week - In-person work as required, and remote work available.
Hourly Wage: $20 per hour.
This position is based in Hamilton. Working on-site when required.

As part of our commitment to access and equity, we strive to represent the diverse communities that we serve. We are an equal opportunity employer and welcome applications from individuals who are Indigenous, immigrant, LGBTQA 2S+; persons with disabilities; women, non-binary, and individuals from racialized communities and other equity seeking groups are encouraged to apply. Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.
 
Apply today! Submit a cover letter and resume in pdf format to:

dur-e-aden@hcarts.ca

We thank all applicants for their interest but only those selected for an interview will be contacted.

Application Webpage (URL): https://ca.indeed.com/job/archivist-digital-and-physical-preservation-2faffac2c3e07b4e

Application Deadline: April 11th, 2022

Archivist
Royal BC Museum

Location:  Victoria BC
Compensation:  $66,557 to $75,884 Annually Based On Experience

We know you're looking for the whole package in an organization-ours offers strong ties to the community and a solid reputation. At the Royal BC Museum we take our corporate social responsibility seriously and are progressive in our green initiatives, work schedules and work tasks. We have a pretty awesome physical workplace (where else could you see all of British Columbia in one place?), and we offer a creative and unique work atmosphere, health, financial and family benefits, vacation and pension. Our culture is built on our Values and our Vision of a place in which all people respect each other and the environment in which they live.

Description and Duties    

Under the direction of the Head of Archives, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. The archivist will be focused on the records of religious organizations within the BC Archives collections. They will be supporting crucial efforts to enhance accessibility to these records, particularly those relating to Residential Schools. The archivist will be working with records of a sensitive nature and will benefit from a knowledge of trauma-informed archival practices.

This position manages and coordinates the evaluation, selection and acquisition of records, develops and maintains relevant policies, procedures and standards as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia. As well, this position undertakes original research with the aim of access in a variety of formats and coordinates departmental projects.

Qualifications   

Experience, Education and Training Requirements (Screening Criteria)

• Master's degree in Archival Studies or Library & Information Science with a specialty in archives; OR Master's degree in History, Political Science or a related field; OR combination of education and experience.
• Two years' experience working in an archival institution which includes the following:
• appraising, arranging and describing archival records in all formats (including digital)
• preparing and maintaining finding aids
• providing public access to records
• managing projects

OR

• Two years' experience working in a community organization, such a cultural centre or Indigenous government office, preferably in a role related to archives, records management, cultural heritage, or traditional knowledge;
• Experience supervising either staff or volunteers
• Prefer experience working in open source technologies including AtoM
• Prefer experience leading or participating in archives-related programming
  

Knowledge (Assessment Criteria):

• Of British Columbia's history and geography including Indigenous history and culture.
• Knowledge of the following information and records standards: RAD, ISAD-G, ISAAR(CPF), EAD, ISO-15489, DACs, PREMIS, METS, MODS, and RDA.
• Knowledge of the Freedom of Information and Protection of Privacy Act, the Information Management Act, and the Personal Information Protection Act and associated policies and procedures relating to the general principals of access and privacy as they apply to the provincial context.
• Knowledge of the Declaration on the Rights of Indigenous Peoples in BC Act (DRIPA), the First Nations Information Governance Centre's principles of Ownership, Control, Access and Possession (OCAP®), a Reconciliation Framework for Canadian Archives and the Truth and Reconciliation Commission Final Report - Calls to Action.

Skills and Abilities (Assessment Criteria)

• Excellent written and oral communications skills required
• Ability to produce finding aids and other access tools to aid researchers
• Ability to provide superb customer service skills
• Superb organization, attention to detail and problem-solving skills
  

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required by November 22, 2021.  It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service.  More information can be found here.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.

Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

https://royalbcmuseum.bc.ca/about/people/employment

There is currently one temporary 12 month opportunity.

An eligibility list may be established for future temporary and/or permanent opportunities. Please submit your application in pdf format by 11:59 pm (PST)  

April 1, 2022 competition RB2022:02 via email to: humanresources@royalbcmuseum.bc.ca

Application Deadline: 11:59 pm (PST)   April 1, 2022

 

Chung/Lind Archivist
University of British Columbia Library

Location:  Vancouver, British Columbia
Compensation:  $68,016 annually

The University of British Columbia Library is one of the largest academic libraries in Canada and consistently ranks among the top university research libraries in North America. UBC Library has 14 branches and divisions, two campuses (Vancouver and Kelowna), one off-site hospital library, and the Irving K. Barber Learning Centre - a multi-purpose teaching and learning facility.

The Library's collection of 9.1M volumes includes 5.5M physical items, 3.6M ebooks, electronic journals, maps, audio, DVD/video and graphic materials, and bibliographic and fulltext databases.

Almost 300 knowledgeable employees - librarians, management and professional staff, support staff and student staff - provide users with the excellent resources and services that they need to further their research, teaching and learning.

The Library is committed to eliminating institutional and structural systems of oppression and power (such as colonialism, sexism, classism, heterosexism, ableism, and white supremacy). This is reflected in UBC's Institutional EDI priorities.

Learn more about the UBC Library Strategic Framework and explore our aspirational values.

Description and Duties    

The Rare Books and Special Collections (RBSC) Division holds and manages the majority of the Library's rare books, maps and manuscripts with a special emphasis on material related to the history of British Columbia and Western Canada. RBSC is also the caretaker of the Wallace B. Chung and Madeline H. Chung Collection and the Phil Lind Klondike Gold Rush Collection. The Chung/Lind Archivist is primarily responsible for the care and management of these two collections as well as thematically related material. Work will include appraisal, arrangement and description, and creation of RAD compliant finding aids as well as assessing conservation needs of materials and undertaking preservation tasks. The Chung/Lind Archivist will also be responsible for the management of non-archival materials in both collections, including significant holdings of rare books and maps, which support of the core collection areas of RBSC. The Chung/Lind Archivist will be responsible for all outreach and community engagement related to the Chung and Lind Collections and thematically supporting materials, including ongoing dynamic public programming within a dedicated permanent exhibition space. This position also provides reference and instruction related to these collections, and thematically related RBSC holdings; participates in the development of policies and procedures related to these collections and related holdings; and participates in Library committees and working groups, especially those related to RBSC collections and services.

WORKING RELATIONSHIPS

This position reports to the Head, Rare Books and Special Collections and works closely with the RBSC Archivist, the RBSC Librarian and other employees in the Division and the Library.

DUTIES: COLLECTIONS

1. Based on a strong understanding of and familiarity with the Archival holdings at RBSC, documents the overall organisation of Archival holdings; refines and updates existing records to current standards.
2. Evaluates, acquires, accessions, arranges and describes archival fonds and collections. Prepares, or oversees the preparation of, finding aids for current and backlog archival fonds and collections. Maintains, upgrades and updates existing finding aids.
3. In co-operation with other RBSC employees and the Library Conservator, ensures the physical security, preservation and conservation of RBSC collections.
4. Advises and coordinates with the RBSC Librarian and RBSC Archivist on the development of the archival and the library book, map, and pamphlet collections in subject areas thematically related to the Chung and Lind Collections.
5. Advises and coordinates with the RBSC Librarian and RBSC Archivist on the selection, assessment, and processing of gifts in subject areas thematically related to the Chung and Lind Collections.
   

OUTREACH, REFERENCE, AND INSTRUCTION

6.  Responsible for all outreach and community engagement related to the Chung and Lind Collections and thematically supporting materials, including ongoing dynamic public programming within a dedicated permanent exhibition space. This includes but is not limited to, coordination and curation of temporary exhibitions; planning and management of outreach activities, including embedded instruction or standalone course projects, public events, tours, etc.; and fostering relationships with the UBC and local communities and beyond.
7.  Provides reference services to students, staff, faculty, and members of the public for the Chung and Lind Collections, as well as related and supporting holdings at RBSC spanning the archival, map, rare book, and pamphlet collections.
8.  Organizes and teaches classes in the use of the Chung and Lind Collections and related and supporting RBSC resources, including use of the Library's catalogue, print resources and e resources, as well as archival resources and materials.

SUPERVISORY

9. Oversees library assistants and students carrying out specific work on archival and library collections.
10. Oversees different types of student work placements, including work-learn, co-op, practicum, professional experience and internships.

PROFESSIONAL DEVELOPMENT AND LIBRARY LIAISON

11.    Contributes to and keeps abreast of the development and progress of the archival and rare book professions in B.C. and Canada and keeps current on academic research relating to B.C. history and related subjects.
12.    Liaises with librarians and archivists in other areas of the library system and participates in Library committees and working groups, especially those related to RBSC collections and services.
13.    Performs other duties as necessary including participating in professional and University initiatives.
14.    Engages in professional development, scholarly and service activities under the terms of the Collective Agreement.

Qualifications: Required

• Masters-level degree with a specialization or concentration in archival science.
• Experience working with library and archival material in all formats including textual records, audio-visual and born digital materials, digitized documents, books, maps, and ephemera.
• Ability to write professional reports and to deliver presentations in English.
• Experience providing reference, outreach and instruction.
• Experience in core archival functions and knowledge of library and archival descriptive standards, particularly the Rules for Archival Description (RAD), and with relevant library and archival management systems.
• Experience building productive relationships and working collegially with a diverse population of Library employees and users in keeping with the UBC Respectful Environment Statement.

Qualifications: Preffered

• Experience working in a rare book or library special collections environment.
• Demonstrated professional experience managing rare books and map collections.
• Knowledge of the description of materials using the Resource Description and Access standard (RDA).
• Experience with outreach and community engagement involving library or archival collections.
• Familiarity with current trends in instruction and best practices in learning pedagogies.
• Strong interest in and knowledge of B.C. and Canadian history and current affairs, particularly in regards to the histories, cultures, and social development of early British Columbia, the Yukon and Asian Canadian communities.
• Experience, course work, or knowledge of working with Indigenous materials, and awareness of relevant issues around culturally appropriate management of archival and library materials.
• Reading / writing competency in languages relevant to the collections: Chinese, French or Spanish.
• Evidence of curiosity, ideas, creativity and innovation, pursuit of opportunities, and exploration of new initiatives.
• Experience or knowledge related to incorporating equity, diversity, and inclusion (EDI) into public services, instruction, collection development, and overall professional practice.

STANDARDS OF PERFORMANCE

The RBSC Chung/Lind Archivist maintains high standards of reference service for the archival and book collections and in all subject fields and formats covered by RBSC. Efficiently and effectively supervises undergraduate and graduate student assistants. Develops and maintains knowledge of divisional policies, practices and procedures and interprets these correctly to library users. Develops and maintains knowledge of the collections with particular emphasis on the archival collections. Keeps abreast of best practices in the field of archives and rare book management. Keeps up to date on academic research relating to B.C. and Western Canadian history and related subjects. Belongs to relevant archival and local history organizations. Maintains a liaison with other archives and special collections in the region and stays current with archival developments in the country.

TERMS OF APPOINTMENT AND SALARY

This is a full-time continuing appointment with an anticipated start date of May 1, 2022. If eligible and qualified, the successful applicant may be appointed with a confirmed appointment. Otherwise, there will be an initial three-year probationary appointment. Normally, such an appointment is reviewed following the second year of appointment, and a recommendation is made at that time to grant or not to grant a confirmed appointment. The successful candidate for this position will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by a collective agreement.

Salary will be commensurate with experience and academic/professional qualifications. This position will be filled at an annual starting salary that is in accordance with the Collective Agreement between UBC and the UBC Faculty Association (http://www.hr.ubc.ca/faculty-relations/collective-agreements/).

Due to budgetary constraints, we are seeking applications from candidates with a maximum of 5 years of experience. However, all internal candidates will be considered regardless of years of experience and are encouraged to apply. We welcome colleagues with the experiences and competencies that can contribute to our principles of inclusion, equity, and diversity.

Application information

Applications will include: a detailed and current curriculum vitae; and a letter of application that includes a statement of citizenship/immigration status and indicates the candidate's education, training and work experience in the areas listed above. One consolidated PDF is preferred.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

To view the complete job description and to submit an application, please visit the UBC Careers page at https://hr.ubc.ca/careers-and-job-postings by midnight on April 9, 2022.

Application Webpage (URL): https://hr.ubc.ca/careers-and-job-postings
Application Deadline: April 9, 2022 at 11:59 pm (PST)