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Archives Assistant, United Church of Canada, General Council Archives Deadline: April 4, 2022 midnight ET

24 Mar 2022 11:57 AM | Anonymous member (Administrator)

Archives Assistant
United Church of Canada, General Council Archives

Location:  Toronto, ON
Compensation: $46,897.85 per year or $3,908.15 per month. In addition, 6% vacation pay will be paid each month.

The United Church of Canada Archives in Toronto is comprised of the General Council Archives and the Ontario Regional Councils Archives, Communities of Faith, and former Conferences and presbyteries of the Central Ontario region and share staff-members and services.   

The purpose of the Archives is to acquire, preserve, and make available for research, in accordance with accepted professional principles and procedures, records, private documents and publications in all media pertaining to the history of the General Council Offices, and its antecedent denominations (Methodist Church, Canada, the Evangelical United Brethren, the Congregational Union of Canada, and 70 percent of The Presbyterian Church in Canada).  Archival records include all data sources, irrespective of their physical medium, which are created and accumulated by these councils including textual records, bound registers, photographs, maps and plans, film and video materials, sound and audio materials, publications and ephemera, and born-digital records. 

Description and Duties    

The Archives Assistant assists the General Council Archives team with the General Council Office Network Drive Cleanup project. In this role, the Archives Assistant: appraises records in accordance with the United Church of Canada's Records Retention Plan, Records Management Policy and archival best practices, assists with the transfer of material to inactive storage, arranges material in accordance with archival best practices and prepares material for transfer into Archivematica. The incumbent will liaise with unit representatives to answer any questions about records and will aid in the transfer, inactive and destruction approval process


  • Master's degree in library and information science; or another advanced degree in archives, records management, information science, data science, or other relevant field combined with relevant experience.
  • Knowledge of records management principles and practices.
  • Experience using Rules for Archival Description (RAD) for description.
  • Knowledge of relevant legislation and/or policies that guides access or restriction to records.
  • Strong work ethic and time management skills.
  • Ability to work accurately with attention to detail.
  • Excellent organizational skills.
  • Strong computer skills. Especially with Excel.
  • Exceptional written, communication, and presentation skills.
  • Comfortable learning new tools and working in a remote team.

Additional Information: Archives Assistant is a Term full-time basis (35 hours/week) to December 31, 2022.

Start date is as soon as possible.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

Working Conditions - This position works remotely and as required, works from the United Church Archives at 40 Oak Street in Toronto, Ontario. This position requires sitting and viewing a computer screen for long period. Occasional overtime may be required.

Application information

Interested applicants are invited to submit their resume, quoting the job number (22-27) to Human Resources, e-mail:

Application Deadline:
  April 4, 2022 midnight ET

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The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

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