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Collection Records Assistant The Canadian Museum of Immigration at Pier 21 Deadline: March 31, 2023 5:00 pm AT

11 Mar 2023 8:47 AM | Anonymous member (Administrator)

Collection Records Assistant
The Canadian Museum of Immigration at Pier 21

Location: Halifax, NS
Compensation:  $35,865 - $45,427

The Canadian Museum of Immigration at Pier 21 is Canada's sixth national museum. Our mission is to share the ongoing story of immigration to Canada-past to present and coast to coast to coast. The Museum is located in the Pier 21 national historic site at the Halifax seaport where nearly one million immigrants landed in Canada from 1928 to 1971.

Our purpose is to explore the theme of immigration to Canada in order to enhance public understanding of the experiences of immigrants as they arrived in Canada, of the vital role immigration has played in the building of Canada and of the contributions of immigrants to Canada's culture, economy and way of life.

Description and Duties   

We are looking for a Collection Records Assistant to join our team at the Museum. This is a full time role and is a contract position for 12 months.

Reporting to the Manager of Collections and Digital Preservation, the Collection Records Assistant will support a review of select collections management records and digital assets. The position will be responsible for researching, preparing, and reconciling collections data, donation information, and digital media while ensuring that it is organized and correct.

Principal Accountabilities

  • Research, prepare, review, edit, and organize collections data, donation information, metadata, and digital media;
  • Compare and reconcile data between existing inventories, databases, and collections management records, including the Collections Management System and the Digital Preservation System;
  • Manage media files and perform batch edits;
  • Perform searches and create reports;
  • Complete records management duties such as updating excel files, digital and physical files;
  • Maintain log of activities and completed work and submit monthly status reports;
  • Coordinate with other key team members in order to complete the assigned tasks;
  • Report risks or errors to the Manager of Collections and Digital Preservation;
  • Other tasks as assigned.

Working Conditions & Physical Demands

Work will be conducted in an office environment and require long periods working at a computer.

Education, Knowledge & Experience

Skills and Qualifications - Required

  • Bachelor's degree or diploma in Museum Studies, Library Studies, Archival Studies, Records Management, or equivalent experience;
  • Minimum one year, and three years preferred experience and demonstrated success working directly with digital databases, records, cataloguing systems, and digital preservation systems;
  • Minimum one-year experience working with digital or archival collections;
  • Demonstrated understanding of museum standards and practices;
  • Familiarity with digital preservation practices;
  • Demonstrated research skills, including the ability to locate, evaluate, analyze, and synthesize information from diverse sources;
  • Strong attention to detail and excellent organizational skills;
  • Enthusiastic about creating order from disorder;
  • Accuracy in recording information and reviewing records for errors/missing information;
  • Effective written and verbal communication;
  • Equally adept at taking direction, working independently, and working in a team-oriented environment;
  • Ability to plan, organize, prioritize, and meet deadlines;
  • Ability to exercise sound judgment and discretion in the handling of confidential matters;
  • Ability to communicate effectively in both official languages is an asset.


  • Customer Focus - knowledge and ability to provide high levels of service to both internal and external customers, leading to high customer satisfaction and established relationships.
  • Communication -ability to present and receive information in the most appropriate manner.
  • Problem Solving - ability to generate solutions to problems and recommend a course of action.
  • Adaptability - knowledge and ability to effectively manage ones' own behaviour and positively influence the actions of others during times of change, stress or uncertainty.
  • Integrity and Trust - ability to operate with a high degree of honesty and openness such that respect and trust is earned by coworkers and visitors.

How to Apply   

If you are interested in this opportunity, please send a resume and cover letter to Sarah Little, Manager of Collections and Digital Preservation, at

Application Deadline:
Competition closes at 5 pm AST  on March 31, 2023.

Canadian Museum of Immigration at Pier 21 Musee canadien de l'immigration du Quai 21

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