Information Access & Privacy Coordinator
BCIT

Location: Burnaby, British Columbia
Compensation: The salary range is $57,196 - $71,495 per annum (CAD)

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT's People Vision, which describes the Institute's goals and priorities in respect to our people. In a complex and uncertain world, it's vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people's imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we've earned the title of one of BC's Top Employers for over ten years running.

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

BCIT acknowledges that our campuses are located on unceded indigenous land belonging to the Coast Salish peoples, including the territories of the xʷm əθkwəy̓əm [Musqueom], SəI̓ilwə toʔ /Selilwitulh [Tslei/-Woututh] ond Skwxwulmesh [Squomish] Nations.

POSITION SUMMARY:

The Privacy, Information Access & Policy Management office is looking for a regular, full time Privacy Coordinator. This position coordinates the administrative aspects of the Institute's information access and privacy processes and programs, and assists the Associate Director and Advisor, Information Access and Privacy Office (IAPO) in ensuring that BCIT's legal, regulatory and contractual obligations are met. As a part of the IAPO team, this position provides specialized and technical administrative support, recommends and implements improvements to records management systems, processes and procedures, and promotes and supports departmental initiatives and Institutional information access and privacy strategies.

DUTIES & RESPONSIBILITIES:

• Serves as the first point of contact for inquiries and requests for access to information, assesses basic needs and refers as appropriate, and provides general assistance on the nature of IAPOs programs and services.
• Provides administrative support concerned with ensuring compliance with Freedom of Information and Protection of Privacy Act (FIPPA) and the Office of Information and Privacy Commissioner for British Columbia (OIPC).
• Receives and tracks all information access requests including consultations from other public bodies and appeals to the OIPC.
• Continuously reviews all relevant processes to ensure the highest levels of business ethics and contractual terms and conditions are maintained.
• Designs, develops, implements and maintains the department's records management system and ensures confidentiality is maintained in all matters.
• Ensures that all information relating to an inquiry or complaint is documented in the records management system, including electronic storage of all paper-based documents.
• Ensures that information access files are secured, retained and disposed of in accordance with Institute records management policies and procedures.
• Supports the ongoing development, implementation and improvement of the IAPO program, policies, and procedures.
• Streamlines processes for seamless coordination of programs and services; maintains related records and materials and assists in developing and preparing presentations and reports.
• Updates the Institute's privacy policies and procedures, privacy information, and printed and electronic staff training materials at the direction of the Associate Director and/or Advisor.
• Drafts correspondence, reports, privacy impact assessments, and other relevant documentation on behalf of the Associate Director and Advisor.
• Coordinates privacy awareness training delivery by organizing schedules, handling invitations and registrations, room bookings and set up, maintaining training and workshop calendars, and other related duties. Attends and assists in training sessions as required; takes notes and supports group exercises.
• Assists in designing, developing and maintaining data and reports on the effectiveness of training strategies and brings areas of concern to the Associate Director or Advisor as appropriate.
• Assists in the coordination and publishing of web-based announcements and other information related to Information Access and Privacy initiatives, programs and updates under the direction of the Advisor, Privacy and Information Management. Ensures that website(s) are current and makes necessary changes and updates as required.
• Monitors the departmental budget and provides report summaries to the Associate Director at regular intervals. Prepares a variety of financial forms and works with the Finance department to resolve any anomalies in budget reporting.
• Maintains a reference library of relevant communications, research, programs and services.
• Assists the Associate Director and IAP Advisor with completion of special assignments and projects as assigned.
• Exercises sound, independent, professional judgment. Demonstrates initiative and takes responsible action. Decisions involving unfamiliar circumstances are made in consultation with the Associate Director or Advisor, or external sources as appropriate.

QUALIFICATIONS:

• Grade 12, plus completion of up to two years of post-secondary education in a related field including studies in business or office administration, or legal or para-legal, and supplemented with FIPPA or related privacy courses or training.
• Two to four years of experience in administrative systems and business practices through which a working knowledge of administering records management systems was developed.
• A combination of education and experience may be considered.
• Basic knowledge and understanding of information access and privacy principles, and the ability to exercise resourcefulness in dealing with new situations.
• Ability to prepare, maintain, update and retrieve related materials, search records and compile information.
• Demonstrated skills in administrative and coordination support to a wide range of programs and services with strong ability to manage multiple tasks and deadlines.
• Exemplary communication, interpersonal and customer services skills to act as the first point of contact, explain policies and procedures, research, and provide information on programs and services, while maintaining the highest level of confidentiality.
• Sound analytical and problem-solving skills to review and assess inquiries, requests and documents. Experience in Internet navigation, developing content for the web, and project management/tracking software.
• Advanced skills in MS Office including demonstrated proficiency in Word, Excel and PowerPoint, with knowledge and experience working with databases.

 
Application information

How to Apply: Please apply at the following link: https://careers.bcit.ca/postings/6160

Application Deadline: This competition closes on August 31st, 2022. Please submit your application by this deadline.

Library and Archives Assistant

St. Jerome's University

Location: Waterloo, ON
Compensation: $26.66 - $29.27/hour (Permanent, Part-time 20 hours/week)

At St. Jerome's University, we embrace and celebrate the philosophy of educating the whole person - intellectually, physically, emotionally, and spiritually. Our commitment to academic excellence and to the integration of knowledge, research, and experiential learning allows us to inspire learning and discovery not only in our students but also in those with whom we interact. We foster a respectful, inclusive community that is centered on the well-being of our students and the promotion of the common good, consistent with the ideals of the contemporary Roman Catholic Church.

POSITION PROFILE                                                                              

Under the direction of the Librarian, the Library & Archives Assistant is responsible for the organization, preservation, and access of the St. Jerome's Archival Collection. They will also support general library operations, including customer service and ensuring proper closing procedures during evening shifts.  

How will you contribute as the Library and Archives Assistant?

• Request and process archival materials in accordance with the Rules of Archival Description (RDA)  
• Respond to requests for archival material, from the SJU community and public  
• Responsible for creating and updating electronic archival records
• Maintain usage statistics for the archives collection
• Perform duties related to the preventative conservation and storage of materials
• Create archival displays which showcase the St. Jerome's Archives Collection
• Provide supervision, coaching, and assistance to student assistants as required  
• Responsible for ensuring that proper procedures are followed during evening shifts and closing of the library
• Respond to complex patron reference questions at the Library Information Desk
• Refer patrons to other library and university service points as appropriate
  

As a successful Library and Archives Assistant, you possess:

• Post-secondary training/courses in library archival or records management
• Experience working with records management in a library setting
• Strong organizational skills
• Exceptional attention to detail to maintain integrity and accuracy of library records
• Good interpersonal and communication skills
• Demonstrated commitment to high quality customer service
• Ability to lift boxes containing archival materials (up to 25 lbs)
• Ability to climb stairs

The Way We Work & Live

Employees have opportunities to participate in our community, work within cross-organizational teams, demonstrate their commitment to learning and development, and contribute to the University's mission. As a federated university with the University of Waterloo, St. Jerome's University employees, just like our students, enjoy the advantages of a small community while have the opportunity to participate and contribute to the greater community.

St. Jerome's University is located on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our University is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on each side of the Grand River. We give thanks for the privilege to work and live on this land, and we are committed to building respectful relationships with Indigenous people and communities, to enhance our knowledge, and learn how we can have an active role in reconciliation. 

To Apply: Please send your application to sjuhr@uwaterloo.ca by Wednesday, August 31, 2022, Attention: Michelle Atkin, Associate Librarian  

The University respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.

Application Webpage (URL): https://sju.ca/employment-opportunities
Application Deadline: Wednesday, August 31st, 2022

86589542_library_and_archives_assistant_job_posting_aug2022.pdf

Two-Spirit Oral History Project Manager
University of Winnipeg Archives

Location: Winnipeg, Manitoba
Compensation: $21.78 - $24.56 + 6% vacation pay

The University of Winnipeg Archives is responsible for the effective and efficient management of records created by the University and its predecessor bodies, as well as selected records created by non-University entities.  

The Archives is the steward of the records of the University of Winnipeg and its founding colleges: Manitoba College, Wesley College, and United College. The records support the University's governance, administration, and strategic directions, and preserve its institutional memory and documentary heritage.

The Archives stewards records from individuals or organizations connected with the University, including its faculty, staff, administration, or alumni, and records relevant to the University's strategic directions, research and teaching, or service mandate. The Archives also provides stewardship for rare publications and special collections that support the teaching, research, and service mandates of the University and its communities.

Description and Duties    

The University of Winnipeg Archives is looking to hire a project manager to coordinate the second phase of a Two-Spirit oral history project.  More information about the first phase of the Two-Spirit Oral History project can be found here: https://archives.uwinnipeg.ca/our-collections/two-spirited-people-of-manitoba-oral-histories.html.

Responsibilities:

• Manage the recording, transcription, and syncing of oral history interviews with local Two-Spirit Elders and Knowledge-Keepers.
• Identify potential interviewees.
• Recruit, supervise and direct oral history interviewers.
• Conduct and record interviews.
• Collect, organize, and maintain recordings and collection documentation (consent forms, copyright agreements, metadata spreadsheets) from all interviewers.
• Create interview transcripts, indexes and summaries.
• Collect any accompanying documentation such as photographs and negotiate transfer to the Archives.
• Catalogue project and interview data.
• Coordinate and consult with relevant stakeholders including members of the Two-Spirit Archives Advisory Council, interviewers, interviewees, and Oral History Centre/Archives staff.
  

Qualifications    

• Bachelor or Master's degree in History, Archival Studies, or Indigenous Studies, or equivalent combination of relevant education and experience.
• Experience in the use of a variety of word-processing, database, and spreadsheet applications.
• Excellent communication skills.
• Strong organizational and time management skills.
• Demonstrated ability to collaborate.
• Knowledge of oral history and/or archives methods and best practices is preferred.
• Knowledge of Indigenous story-telling and oral tradition and culture is preferred.
• Project management experience is preferred.
• Experience working in a research environment is preferred.
• Experience with Oral History Metadata Synchronizer (OHMS) software is an asset.
• Experience with Access to Memory (AtoM) database is an asset.
• Valid driver's license is an asset.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered. Additional Information    Condition(s) of Employment:

Must be legally entitled to work in Canada.

Note: The work described in this posting will be conducted in-person.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated.  The Policy has been suspended effective May 2, 2022.  However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application. Preference will be given to Indigenous and 2SLGBTQ+ persons.

For more information about the position and to apply, please visit https://www.northstarats.com/University-of-Winnipeg/Two-Spirit-Oral-History-Project-Manager-Library/70248.

Deadline: August 10, 2022

 

Archivist,
Port Hope Archives

Location: Port  Hope, Ontario Canada
Compensation:  $20/hour

The Port Hope Archives exists to collect and preserve archival materials which illustrate the growth and development of the Municipality of Port Hope, or which pertain in whole or in part to activities within the geographic boundaries of the Municipality of Port Hope. Established as The Ganaraska Region Archives in 1994 and renamed the Port Hope Archives in 2005, the Archives has been serving the Municipality of Port Hope for over 20 years.  Supported by dedicated volunteers and generous members, the Archives provides access to archival materials related to Port Hope's history

Description and Duties    

The Port Hope Archives is seeking an enthusiastic and engaged Archivist. Reporting to the Board of Directors, the Archivist will ensure the preservation and dissemination of permanent records and objects related to the history and development of the Municipality of Port Hope. The board provides management of the archives with the Chair or Treasurer providing most administrative services.

Responsibilities

• Collections Management; assist in the analysis and inventory of records in digital, paper, and other forms and in their accessioning,
• conservation, preparation in storage. Refers to archival best practices to develop systems for the management of these collections
• Providing informative research services in the form of research reports to off site researchers as needed
• Assists in training and coordinating the work of volunteers and student staff in the undertaking of their projects
• Assist with the review, planning and implementation of virtual and physical storage of new acquisitions
• Provides assistance and facilitates use of permanent records to members of the community undertaking research and Port Hope Municipal staff
• Assist in the development of appropriate administrative procedures, policies, grants, guidelines and forms for day to day operations.
• Act as the liaison with the Municipality of Port Hope, and manage documents in accordance with the Records Retention by-law and Municipal Freedom of information and Protection of Privacy Act
• Facilities maintenance and housekeeping
• Ensures all forms of visitors i.e.; email, phone, web forms, are welcome and served well
• Staff may be required to work evenings or weekends for special events or meetings

Qualifications

• Post Secondary education in Archives, Museum, Library and Information Science or equivalent education and experience
• 2 - 3 years' experience in an Archive or Museum environment
• Knowledge of Rules of Archival Description and archival theory
• Experience with reference and outreach preferred
• Knowledge of copyright, and online privacy issues
• Strong computer skills, including: adobe Photoshop. Microsoft Office, social media platforms, website maintenance and database
• software (Past Perfect)
• Customer service experience within a research facility
• Valid drivers licence and access to a vehicle
• Must be able to lift up to 40lbs
  

Additional Information: Full time - permanent, Monday - Friday
 
How to Apply: All cover letters and resumes can be submitted to, mjonespha@gmail.com

Application Webpage (URL): https://www.porthopearchives.ca/job-postings.html

Application Deadline: August 19, 2022

86589542_job_posting-archivist-pha.pdf

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, ON
Compensation: $82,992.00 per annum (2022 Rates)

STATUS:  Temporary Full-Time (For approximately twelve [12] months)
HOURS PER WEEK & SCHEDULE OF WORK: (SUBJECT TO CHANGE IN ACCORDANCE WITH ARTICLE 19)
35 hours per week

Toronto Public Library is the busiest urban public library system in the world. Every year, we have millions of users visiting our branches and taking advantage of our online services.

We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Description and Duties    

Weeks 1 & 2:
Mon. to Fri. 9:00 am - 5:00 pm.

Note: position requires some oral and written comprehension of Chinese languages - pre-test required.


JOB SUMMARY:

To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.

QUALIFICATIONS:

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.
  

Application information

POSTING #:  22-753EXT
POSTING DATE:  July 28, 2022
CLOSING DATE:  August 11, 2022

Toronto Reference Library Branch - Special Collections, Service Development & Innovation

How to Apply:

E-mail your cover letter and resume, quoting the Job Posting #, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage (URL): https://tpl-main.cdn.prismic.io/tpl-main/20c1db2b-592a-403a-a473-bd102f0ba5f0_22-753EXT+Temp+FT+Special+Collections+Archivist.pdf

Archivist, Government Records, Full Time
Royal BC Museum

Location: Victoria
Compensation: $66,557.72 - $75,884.38


The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada. By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of British Columbia, and provides for a dynamic forum for discussion and a place for cultural reflection.

The RBCM, which includes the provincial archives, is undergoing modernization. Modernization is a complex, transformational process that not only impacts the museum's physical presence and facilities, but also requires the museum team to undergo adaptive and technical organizational changes.

Description and Duties    

The Archives department, is responsible for the BC Archives, physical and digital access to archival collections, and preservation and conservation services for the Royal BC Museum. The mandate of the Government Records section is to ensure that the historical records of the province, including the archives of the provincial government, are preserved, managed and made permanently available, usable and authentic in accordance with accepted legal, scientific and archival standards, and to disseminate information about the collection by the best means available.

Reporting to the Government Records Manager, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. The position provides a wide range of policy, program and procedural recommendations, advice and interpretation of legislation, ensuring the release of information is in compliance with relevant legislation.

Qualifications    

The ideal candidate will have a Masters' degree in Archival Studies or Library & Information Science with a specialty in archives; or an equivalent combination of related experience, education and/or training. They will have
two years of experience working in an archival institution which includes the following: experience in appraisal, arrangement and description of archival records in all formats (including electronic), experience in the preparation & maintenance of finding aids and experience providing public access to records. The candidate must also have experience interpreting and applying legislation and drafting policy related to privacy acts, records management acts and other policies and procedures related to the management of records. The successful candidate will have a positive attitude and have demonstrated high level of customer and results-oriented service. Excellent written and oral communications skills are required.

Additional skills and abilities that would be an asset include the ability to produce finding aids and other access tools in accordance with national and international standards, the ability to apply sound judgment and critical thinking to analyze and resolve complex problems, the ability to plan, organize and manage own complex work load, and superb organization, attention to detail and problem-solving skills. The candidate must also be able to lift up to 18kg (40 pounds).

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

An eligibility list may be established for similar permanent and temporary positions over the next 12 months.

How to Apply   

Please submit your resume and cover letter in pdf format by August 17, 2022 with the following subject line: Last Name, First Name, RB2022_25 via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Webpage (URL): https://royalbcmuseum.bc.ca/about/people/employment

Application Deadline: August 17, 2022

Job Poster: 86589542_gr_archivist_job_description.pdf
 

Archives Manager

Charlotte County Archives

The Charlotte County Archives located in the historic jail in St. Andrews, NB collects, preserves, and conserves, through archival best practices significant documents related to the evolving history of Charlotte County.

We have recently completed a 5 year strategic plan and are looking for an enthusiastic, self directed Archives Manager to be responsible for planning, organizing, directing, controlling and evaluating the activities of the archives, in accordance with the Strategic Plan and policies established by the Board of Directors.

The successful candidate should have:

  *   Working knowledge of current archival practices

  *    Experience in applying for funding through grants

  *   Strong interpersonal and communication skills

  *   Hands-on experience in social media platforms and website maintenance

  *   An ability to engage others in appreciating the importance of documenting our history

  *   Experience in human resource management

Also of value would be;

  *   Hands on delivery of interpretive programming

  *   Experience in the heritage tourism industry

  *   Knowledge of bookkeeping procedures

This is a contracted full-time position based on 35 hours per week. Weekends and holidays may be required due to seasonal demand. Salary range is $40,000 -$45,000 commensurate with experience.

For a complete Job description please visit our website at https://ccarchives.ca/employment/

Please forward your resume by email to Franklin Cardy Board Chair at fcardy@nb.sympatico.ca<mailto:fcardy@nb.sympatico.ca> and copy to admin@ccarchives.ca<mailto:admin@ccarchives.ca>

Or by Mail to

Charlotte County Archives

123 Frederick St.

St Andrews, NB E5B 1Z1

Attn. Franklin Cardy

If you require further information please direct your inquiries to Robin Burton at admin@ccarchives.ca<mailto:admin@ccarchives.ca>

This competition is open until July 29, 2022

Only those selected for an interview will be contacted.

Records Analyst
City of Richmond

Location:  Richmond, British Columbia
Compensation:   $41.27 - $48.79

Imagine a career with the City of Richmond - a supportive environment for growth and continuous improvement, fostered by our collective strengths and creativity. Join us as we strive to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people.

With initiatives such as our competitive compensation and benefits packages, and our strong support of a healthy work/life balance, we demonstrate our commitment to providing employees with opportunities to achieve excellence.

Our workforce includes over 1,900 people employed at a variety of locations throughout Richmond including City Hall, the City Works Yard, Recreation and Cultural facilities, and RCMP and Fire Halls.

Description and Duties-Overview

• The Records Analyst works in the Records and Archives Section of the City Clerk's Office within the Law and Legislative Services Division.
• The Records Analyst reports directly to the Manager of Records and Information. Scheduled to work in two different locations, the day-to-day duties of the Records Analyst are supervised by either the Records and Information Management Analyst (at City Hall) or by the Archivist (at the City of Richmond Archives).
• The Records Analyst performs complex analytical work in the City's integrated records and archives management program, a program which is governed by the City's Corporate Records Management Program Bylaw 7400. This position involves diverse responsibilities in a dynamic professional environment requiring a well-balanced suite of skills involving both theory and practical application. Working collaboratively within the City Clerk's Office as a member of the Records and Archives Section team.
  

Examples of key responsibilities include, but are not limited to:

• Assisting City staff and members of the public in accessing records;
• Providing input into development and maintenance of taxonomies and indexing authorities; and
• Participating in the development of systems to handle and care for confidential City records, including the management of both open and closed Council and Committee records.
• Playing a key role in the management and further development of the City's records management systems including the Richmond Enterprise Document Management System (REDMS), the Uniform Classification and Retention System (UCRS) and standards compliance initiatives;
• Assisting with any upgrades to REDMS or updates to the UCRS;
• Assisting with the development and delivery of records management or Freedom of Information and Protection of Privacy Act (FIPPA) training programs for staff;
• Assisting with processing access requests under FIPPA; and
• Assisting with coordinating Privacy Impact Assessments with IT, various City departments and possibly with outside consultants.
• Playing a key role in the preservation and making accessible the evidence of Richmond's past, including working with the non-profit society Friends of the Richmond Archives;
• Assisting with any upgrades to InMagic DB/TextWorks including the implementation of any specialized projects;
• Conducting appraisals and making recommendations of both community and City records for retention at the City Archives;
• Conducting functional and provenance-based analysis of current City records;
• Arranging and describing records according to the Rules for Archival Description utilizing the Archives database system;
• Assessing conservation needs for records; and
• Performing research and provide analytical input into development of strategies for digital records transfers and preservation in the Archives.
  

Knowledge, Skills & Abilities:

• Solid knowledge of archives management, records management and preservation management as well as awareness of technical strategies for digital preservation is required.
• An understanding of the standards and legislation in the field of records and archives, including the Freedom of Information and Protection of Privacy Act, is required.
• Highly effective interpersonal, oral communication, writing, project management and team skills are essential.
• Ability to interact successfully with the public and staff at all levels on a basis of respect, service, and teamwork is essential.
• Demonstrated ability to exercise a professional level of diplomacy and discretion is essential.
• Familiarity with InMagic DB/TextWorks and OpenText eDocs/eDocs RM software a definite asset.
• Ability to successfully clear a Police Information Check.

Qualifications and Experience:

• Completion of a Master's Degree in Archival Studies or Library and Information Studies, plus a minimum of 1-2 years of experience with government records, ideally at the municipal level. An equivalent combination of education and experience may be considered.
• Valid Class 5 Driver's License for the Province of British Columbia.

 
Please apply through the City of Richmond Career Portal:

https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=TRQS8M&cws=37&rid=1077

Application Deadline:  July 25, 2022

Archival Description Technician - (997535.1)
Mount Royal University

Location: Calgary, Alberta
Compensation: $25.49 - 26.51 per hour

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, nearly 15,000 credit students choose from 12 bachelor degrees and 36 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Mount Royal University Library

Housed in the Riddell Library and Learning Centre, the University Library is an integral part of the MRU experience. The Library values a healthy inclusive workplace, encourages a culture of innovation and teamwork, and provides support for professional development.  The Library team consists of approximately 60 employees.

The services, facilities, programming and expertise available in the Library support innovative teaching, learning, and scholarship across campus. The Library includes the Archives and Special Collections, and specialized and technology-enriched teaching and learning spaces, including information literacy classrooms, a Maker Studio, audio production rooms, and a range of visualization, simulation, and immersive spaces.

Description and Duties    

Reporting to the Associate Dean, Collections and Metadata, this position comprises archival description and collections processing functions in support of the Archives and Special Collections at the Mount Royal University Library. Duties include creating finding aids for a variety of archival record types using AtoM archival description software in accordance with national and international standards. The incumbent will also assist with cataloguing rare books and other published material according to current cataloguing standards. These activities will improve user access to holdings via Archives Search (an online descriptive AtoM database), Library Search, and other digital discovery tools. Other collections processing duties include rehousing, reformatting, and digitization that support preservation and access.

This is a full-time, limited term role with an end date of March 31, 2023.

Responsibilities

• Describes textual, audiovisual, and other types of archival records in the holdings of the Archives and Special Collections in a timely and accurate manner, enabling effective  access to holdings by users.
• Interprets and applies national and international standards for archival description and library cataloguing.
• Maintains expertise in national and international description and metadata standards.
• Supports the Archivist and other members of the Archives and Special Collections team in the acquisition, preservation, processing, and digitization of archival and special collections materials
• Physically prepares archival records for storage and retrieval through rehousing and labeling
• Assists with basic preservation of records in a variety of formats, which may include photocopying, encapsulating, scanning, and conducting basic conservation tasks
• Participates in the planning and completion of special projects related to improving access to archival records and rare books.
• Participates in regular Archives and Special Collections team meetings.

Qualifications   

• Archives or special collections-specific training is preferred. This training could include an Archival Technician or Library Information Technology diploma, completion of the Archives Society of Alberta's Archives Institute, and/or equivalent or relevant training.
• Experience working with archival records and/or rare books is strongly considered an asset.
• Experience searching and inputting data accurately into databases
• Knowledge of archival best practices, including archival description and Rules for Archival Description (RAD)
• Effective problem-solving and decision-making skills
• Exemplary written and oral communication skills
• Strong organizational and analytical skills
• Ability to work independently and to manage multiple projects
  

How to Apply    

Applications must be submitted via the application webpage: https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/1894

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

Application Webpage (URL): https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/1894

Application Deadline: July 25, 2022

Processing project archivist / Archiviste projet, Traitement des archives

Canadian Centre for Architecture / Centre Canadien d'Architecture

Location: Montréal, QC
Compensation: $44,000-$47,000

Strengthened by its extensive Collection (archives, prints & drawings, photography and new media, library holdings) and based on its exhibitions, programs, and research opportunities, the Canadian Centre for Architecture (CCA) is a leading voice in advancing knowledge, promoting public understanding, and widening the debate on architecture, its history, theory, practice, and role in society today.
________________________________________________________________________________________

Fort de sa vaste collection (archives, dessins et estampes, photographie et nouveaux médias, fonds de bibliothèque) et grâce à ses expositions, ses programmes publics et ses possibilités de recherche, le Centre Canadien d'Architecture (CCA) joue un rôle de premier plan dans l'avancement des connaissances, la promotion de la compréhension du public et l'élargissement du débat sur l'architecture, son histoire, sa théorie, sa pratique et son rôle dans la société actuelle.

Job Summary

The guiding purpose of the Collection is to make comprehensive and integrated bodies of material available for advanced, interdisciplinary research in order to reveal the changing character of thought, culture, and intellectual circles of the past, and point to the future of architectural thinking and practice.

Currently, the CCA is placing the emphasis on enlarging access to its rich Canadian and international archival collections.

Key Responsibilities

• Processes archival collections in all formats, including born-digital material; creates and edits finding aids; and ensures efficient, effective, and appropriate processing of the archives based on archival principles and practices.
• At times provides reference services and research support for the holdings of the Collection and engages in other professional activities of the team as required.
• Contributes to discussions with the Archivist, the editorial and curatorial team as well as with the Head of Collection Access on refinement of workflows for accessioning, ingesting, processing, describing, preserving, and providing access to archival holdings.
  

________________________________________________________________________________________________________

Sommaire de l'emploi

Pour établir la collection, le CCA s'est donné comme principe directeur de rendre accessible un corpus documentaire global et intégré aux spécialistes qui font de la recherche interdisciplinaire afin de révéler le caractère changeant de la réflexion et de l'observation appliquées au bâti, témoigner de la grandeur des cercles culturels et intellectuels du passé, et de créer une assise à l'avenir de la théorie et de la pratique architecturale.
Le CCA travaille actuellement à faciliter l'accès à ses riches collections d'archives canadiennes et internationales.

Principales responsabilités de l'emploi

• Traiter les collections d'archives de tous formats, y compris les documents numérisés, créer et éditer des instruments de recherche et assurer un traitement efficace, efficient et approprié des archives en fonction des principes et des pratiques archivistiques.
• Fournir parfois des services de référence et un soutien à la recherche pour les fonds de la collection et participer à d'autres activités professionnelles de l'équipe, selon les besoins.
• Contribuer aux discussions avec l'archiviste, l'équipe éditoriale et curatoriale ainsi qu'avec le responsable de l'accès aux collections sur l'amélioration des flux de travail pour l'acquisition, l'ingestion, le traitement, la description, la préservation et l'accès aux fonds d'archives.
  

Qualifications   

• Education: Masters in Information and Library Science (MLIS) or equivalent
• Number of years of relevant work experience: 1 to 3 years
• Working knowledge of archival descriptive standards such as ISAD(G), RAD and/or DACS
• Strong command of archival theory and best practices
• Capable in communicating and writing in French and English, or willingness to learn
  

_______________________________________________________________________________________________

• Niveau de scolarité: Maîtrise en bibliothéconomie et science de l'information ou l'équivalent
• Nombre d'années d'expérience pertinente: 1 à 3 ans
• Connaissance pratique des normes descriptives archivistiques telles que ISAD(G), RAD et/ou DACS
• Maîtrise de la théorie et des meilleures pratiques archivistiques
• Capacité à communiquer et écrire en français et en anglais ou volonté d'apprendre
  

How to Apply
    
Please submit your application (resume and cover letter, in English or French) by email to rh@cca.qc.ca to the attention of People and Culture division of Canadian Centre for Architecture, 1920 rue Baile, Montreal (Quebec) H3H 2S6. The application deadline is July 31, 2022.

Only successful applicants will be contacted. Please do not call.

https://www.cca.qc.ca/en/86294/processing-project-archivist

The CCA has an employment equity policy and encourages diversity. The CCA invites anyone having the qualifications listed in the job posting to apply.
_____________________________________________________________________________________

Veuillez soumettre votre candidature (CV et lettre de présentation, en français ou en anglais) par courriel à l'adresse rh@cca.qc.ca, au plus tard le 31 juillet 2022, à l'attention de la division Personnes et Culture du Centre Canadien d'Architecture, 1920, rue Baile, Montréal (Québec) H3H 2S6. Seuls les candidats retenus seront contactés. Veuillez ne pas téléphoner.

Le CCA a une politique d'équité en matière d'emploi et encourage la diversité. Le CCA invite toute personne possédant les compétences mentionnées dans l'affichage de poste à soumettre leur candidature. L'utilisation du genre masculin n'a pour but que d'alléger le texte et comprend tous les genres.

Application Webpage (URL): https://www.cca.qc.ca/en/86294/processing-project-archivist

Application Deadline: 07/31/2022