Archivist
Toronto Metropolitan University (formerly Ryerson University)

Location: Toronto, Ontario Canada
Compensation: salary minima are $75,846.36 for Librarian II and $94,386.58 for Librarian III

In August 2021, the former Ryerson University announced that it would begin a renaming process to reconcile the legacy of Egerton Ryerson for a more inclusive future. It was recently announced that the University is renamed to Toronto Metropolitan University with immediate effect. To learn more, please visit: h ttps://www.ryerson.ca/next-chapter/.

Serving a highly diverse student population of over 45,000, with 100+ u ndergraduate and graduate programs built on the integration of theoretical and practical learning and distinguished by a professionally focussed curriculum with a strong emphasis on excellence in teaching, research and creative activities, T MU is a vibrant, urban university known for its culture of innovation, entrepreneurship, community engagement and city-building through its award-winning architecture.

The Opportunity

The Archivist position offers an exciting opportunity for a future-focussed and progressive professional, who is a creative, dynamic and public service oriented archivist. As a member of the Archives and Special Collections team, the incumbent will collaborate on the development of a digital preservation strategy to increase access, prominence, and preservation of the archival collections housed and hosted by TMU Libraries, including community led projects.

TMU Libraries' Archives was established to help support the learning and teaching needs and facilitate the scholarly, research and creative activities (SRC) of the University community by acquiring, describing and preserving specialized original archival materials and fonds. The Archives also serves as the institutional memory of the University community and includes the official archival holdings from the University. The Archives describes, houses, preserves, and makes accessible a broad range of primary source materials which provide an administrative, academic, fiscal, legal, social, and cultural record of the University. In addition, it collects, preserves and describes other primary source archival materials related to SRC and teaching areas of the University.

Within the context of a rapidly evolving print and digital environment, the incumbent is responsible for the effective planning, support, expansion and management of collections and services within the Archives and in collaboration with Special Collection and other areas of the Libraries. A strategy for expanding upon and enriching the areas of the Archives acquisitions through outreach and relationship building will be a key initial goal for the incumbent. This will include consideration of curricular, institutional and SRC strengths and areas of opportunity. Collaboration with faculty, staff and students, along with librarian colleagues will be key. The Archivist works closely with the ACL for SRC and the ACL for Teaching and Learning as well as department Head, other librarians and key library staff. The position reports to the Chief Librarian. The Archivist oversees the daily activities of two Archives Assistants. The Archivist works closely with the Director of Library Development in the consideration and evaluation of potential gifts-in-kind (GIK) and related donor stewardship.

Responsibilities

Under the direction of the Associate Chief Librarian for SRC, the incumbent oversees the programs and staff of and Archives in accordance with established policies and procedures governing the appraisal/selection and disposition, acquisition, arrangement and description, preservation, reference and use of the archival records of Toronto Metropolitan University, private individuals and organizations.

The successful candidate will engage in a combination of professional duties, scholarly research or creative activity and/or professional development, and service duties, while maintaining an inclusive, equitable, and collegial work environment across all activities.


Qualifications   

• The successful candidate shall hold an MA or MLS degree from an ALA-accredited institution or equivalent. A specialization in Archival Studies and/or Records Management is preferred. In addition, the candidate must present evidence of the following:
• three or more years of relevant experience, with demonstrated progress toward increased responsibility in a university archives setting.
• Proficiency in archival arrangement and description including standard schema such as RAD, ISAD(G), Dublin Core, etc.
• Familiarity with current archival practices and emerging concepts related non-custodial holdings and community led and managed initiatives.
• An understanding and commitment to decolonizing practices in archives and libraries.
• An active commitment to equity, diversity, inclusion and accessibility in all aspects of their work and practice.
• Experience and knowledge of the principles of Digital Preservation Management including working knowledge of the lifecycle of digital objects through an understanding of the Open Archival Information System (OAIS), the Digital Curation Centre's Digital Curation Lifecycle model, or similar reference model.
• Excellent working knowledge of archival database architecture and administration.
• Experience with both Canadian Cultural Property Export Review Board (CCPERB) and GIK archival donation processes including monetary appraisal and the CCPERB application procedure.
• Respect for and willingness to engage in collegial decision making through utilization of existing councils and governing bodies within the institution.
• Experience and willingness to coordinate the generation of projects and workflows for interns; maintain awareness of relevant internship programs to advance specific projects.
• Project management experience, specifically in planning exhibitions, blog postings, publications, and other events to showcase the work of Archives.
• A commitment to the responsibility of truth and reconciliation as outlined in the Calls To Action. Flexibility and creativity in adapting to evolving staffing, liaison models, and emerging technologies.
• A commitment to collaboration and collegiality and a strong focus on service to students, faculty and staff.
• Excellent problem-solving and time-management skills and ability to operate effectively while balancing competing priorities.
• Motivation to proactively identify work to be completed, and ability to prioritize and shift gears throughout the academic year cycle.
• Strong written, verbal and interpersonal communication skills.
• A commitment to our values of Equity, Diversity, and Inclusion as it pertains to service, teaching, and scholarly research or creative activities, including a demonstrated ability to make learning accessible and inclusive for a diverse student population.
• An ability and willingness to contribute to the life of the Libraries and the University through collegial service.

Candidates possessing the following will be preferred:

• Aptitude for thinking creatively and critically about information literacy programs and services.
• Aptitude for thinking critically about best practices for academic libraries and trends in higher education. Understanding of scholarly communication including open access publishing, journal evaluation and research impact.
• Our committee recognizes that professional archivists have varying career paths and that career interruptions can be part of an excellent career record.

This position falls under the jurisdiction of the Ryerson Faculty Association (RFA) (www.rfanet.ca). The RFA collective agreement can be viewed h ere and a summary of RFA benefits can be found here.

About TMU Libraries

A vibrant and innovative centre of exploration, research, creation and learning, TMULibraries are positioned at the core of the University's academic, research and community engagement goals. The Libraries support a diverse community of learners and instructors, researchers and scholars, and community experts and entrepreneurs, and is a hub of interdisciplinary SRC. The dedicated team of more than 100 talented individuals supports a growing academic community, including new campuses and a growing number of international students.

In addition to our main campus Library, TMU Libraries includes a Law Library branch. The Law Library at the Lincoln Alexander School of Law is Canada's newest academic law library, and offers collections and services that enable students and faculty to realize the School's vision of a progressive legal education designed to meet the needs of a new generation of lawyers. TMULibraries provide crucial academic learning, creation and research resources, programs, services and spaces. Its unique blend of expertise and programming, coupled with access to leading edge technology and an array of information resources, fosters a rich academic environment, supporting the University's complement of degree programs, and advancing research and discovery, and community outreach and engagement.

The Libraries are committed to the TRC Calls to Action and are actively exploring ways to decolonize our work and these efforts are further supported by the Mash Koh Wee Kah Pooh Win (Standing Strong Task Force) recommendations and the University's in process renaming initiative. Our ongoing commitment to equity and community inclusion continue to shape and reaffirm our values and priorities as a Library and University.

Working at TMU

At the intersection of mind and action, Toronto Metropolitan University is on a transformative path to become Canada's leading
comprehensive innovation university. At TMU and within our University Libraries, we firmly believe that equity, diversity and inclusion are integral to this path; our current a cademic plan outlines each as core values and we work to embed them in all that we do.

Dedicated to a people first culture, TMU is proud to have been selected as one of Canada's Best Diversity Employers and a Greater Toronto's Top Employer. We invite you to explore the range of b enefits and supports available to faculty and their family, including access to our diverse f aculty and staff networks.

Visit us on Twitter: @torontomet, @VPFAtorontomet and @TorontoMetHR, and our LinkedIn page.

TMU is committed to accessibility for persons with disabilities. To find out more about legal and policy obligations please visit the accessibility and Human Rights websites.

Toronto Metropolitan University welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit peoples, Indigenous peoples of North America, Black-identified persons, other racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+.

Additional Information About the Position Employment Type: Full-Time Career Employee (FTCE)

Salary: In accordance with Article 16.4 of the collective agreement, the salary minima are $75,846.36 for Librarian II and $94,386.58 for Librarian III. Salary will be commensurate with experience and will increase annually by: i) an Across-the-Board increase and ii) one Career Development Increment (CDI) up to the maximum for satisfactory service and conditional upon receipt of the member's annual report.

Benefits: Extended health, vision, dental, insurance, tuition waiver benefits and access to the Ryerson Retirement Pension Plan. Five weeks' vacation per completed year of service. Sixteen professional development days per year.

https://www.ryerson.ca/hr/employee-resources/rfa/full-time-LTF/pay-info/

Location of Work: Downtown Toronto

How to Apply    

Applicants must submit their application online via the Faculty Recruitment Portal [https://hr.cf.ryerson.ca/ams/faculty/] by clicking on "Start Application Process" to begin. Applications, consisting of the following, must be received by October 31, 2022. The position will remain open until filled.

• a letter of application;
• a curriculum vitae; and
• names of three individuals who may be contacted for references.
  

Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority, in accordance with Canadian immigration regulations. Candidates must therefore indicate in their application if they are a permanent resident or citizen of Canada.

Application Webpage (URL) https://hr.cf.ryerson.ca/ams/faculty/

 86589542_archivist_librarian_job_posting_october_2022.docx

Archives Assistant (YCW-BCH)
Charlotte County Archives

Location:  St. Andrews, New Brunswick
Compensation: $16/hour; 18-week contract (35 hours per week)

The Charlotte County Archives collects, preserves and conserves, through archival best practices, the pre-eminent collection of significant documents relating to the evolving history and culture of Charlotte County, New Brunswick, and actively engages the public through research, education, and outreach.

Housed in the Historic Jail, The Charlotte County Archives' rich and varied collection reflects the diversity, experience, and achievement of Charlotte County people. The collections date to the 18th century and include thousands of original documents reflecting various individuals, groups, and businesses, who have contributed to our social, cultural, economic, and political life.

Description and Duties    

The Charlotte County Archives, located in historic St. Andrews, New Brunswick, is seeking an enthusiastic, highly motivated candidate to fill the position of Charlotte County Assistant Archivist. The successful candidate will primarily be responsible for arranging and describing collections of local history manuscripts according to RAD guidelines. Working alongside the Archives Manager, they may also provide research and reference services, offer tours of the historic jail housing the Archives, create social media content promoting public engagement, and liaise with community volunteers.

Qualifications    

• College or university degree, preferably in history, museum studies, libraries and archives, or a related field.
• Excellent communication and interpersonal skills, abilities to work both independently and with a team, and keen interest in history and cultural heritage.
• Proficiency in Microsoft Office, strong organizational skills, solid work ethic, and functional capabilities in evolving technologies and social media platforms are significant assets.
  

Additional Information    

As this position is offered through Young Canada Works' Building Careers in Heritage program, applicants must meet the relevant YCW eligibility criteria: be a Canadian citizen or a permanent resident, or have refugee status in Canada; legally entitled to work in Canada; between 16 and 30 years of age at the start of employment; a graduate from college or university; currently unemployed or underemployed; registered in the YCW online candidate inventory; willing to commit to the full duration of the work assignment; and not have another full-time job, or be receiving EI benefits, during the YCW work assignment.

The Charlotte County Archives is an equal opportunity employer and encourages diverse applicants, including members of BIPOC, 2SLGBTQ+, and/or disabled communities. Please reach out about any accommodations needed through the application process.

Application information

Apply by sending your resume to contact@ccarchives.ca or mail to 123 Frederick Street, St. Andrews NB, E5B 1Z1, or via the Young Canada Works website.

Application Webpage (URL):  https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=16346

Application Deadline: October 10, 2022

86589542_job_posting_--_archives_assistant_charlotte_county_archives.docx

Assistant, Records Management
Concordia University

Location: Montreal, QC
Compensation:  Salary: $31.12 - $37.43 per hour (CUSSU)

Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

PRIMARY RESPONSIBILITIES

• Assist the Records Management team in the development, implementation, and maintenance of the Records Management Program, including the Records Classification and Retention Plan (RCRP).
• Apply the Records Management procedures and processes.
• Ensure that search requests, retrievals, circulation and tracking of boxes and files stored at both the onsite and offsite storage facilities are handled efficiently within a timely manner (48 hours response time).
• Coordinate the Secure Shredding Program for the University, including the annual destruction process of inactive records and coordinate regular shredding service with the supplier.
• Assist end-users with the organization of their documents and with the use of the RCRP.
• Ensure and reinforce the proper application of the boxing procedure, assist end-users as needed and disseminate training documentation to end-users.
• Coordinate and execute digitization projects and ensure projects comply with digital norms and standards.
• Apply the Records Retention rules to files and records and assist in the appraisal of records for retention purposes.
• Undertake the preliminary processing or archival records in all media, review and sort archival records and prepare box listing.
• Participate in the development of the records management software, reinforce its proper use and disseminate training documentation to end-users.
• Assist with the identification of vital records.
• Provide clerical support: file, photocopy scan documents and data entry as required.
• Assist the Lead, Records Management and Archives with special assignments and projects.
• Perform other duties as required in support of the department.

REQUIREMENTS

• Diploma of Collegial Studies (3-year technical DEC) in Information & Library Technologies or in a field pertinent to the primary responsibilities and four to seven years of related work experience.
• Good knowledge (Level 4) of spoken and written English and French in order to analyze and summarize documents, to communicate with clients and to respond with sensitivity to queries.
• Good knowledge (Intermediate level) of MS Office (Word, Excel, and PowerPoint) in a Window environment.
• Excellent organizational and interpersonal skills.
• Ability to work independently and in a team environment.
• Strong service and solution-oriented skills: initiative, resourcefulness, courtesy, judgment and positive and professional attitude with end-users.
• Ability to work with a high degree of accuracy and discretion.
• Physical ability as attested by successful completion of medical evaluation to the University's satisfaction. (e.g.: to lift, carry and move, without assistance, up to 11 kg (25lbs)).
• Experience with SharePoint, Teams and Ultima is as an asset.
  

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement

Concordia University is located on unceded Indigenous lands. The Kanien'kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtiá:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity

Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status

All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obliged to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens.

Application information

Application Webpage (URL): https://career17.sapsf.com/career?career%5fns=job%5flisting&company=universitc&navBarLevel=JOB%5fSEARCH&rcm%5fsite%5flocale=en%5fUS&career_job_req_id=346&selected_lang=en_US&jobAlertController_jobAlertId=&jobAlertController_jobAlertName=&browserTimeZone=America/Toronto&_s.crb=CKlSivIE7qqx%2fKLkHFLdM53h5tBSuasL6vl4ZdvU1ps%3d

Application Deadline:  September 28, 2022
 

Archiviste/Archivist
Archives des jésuites au Canada / The Archive of the Jesuits in Canada

Location: Montréal, Québec
Compensation: $47,000 to $54,000 depending on experience and qualification

THE ARCHIVE OF THE JESUITS IN CANADA

The Society of Jesus is a Roman Catholic religious order founded in 1540 by Saint Ignatius Loyola and his first companions; Jesuits have been present in Canada since 1611, and the history of the Society of Jesus in Canada is intimately connected to the development of both church and civil society in this country. As such, the Archive of the Jesuits in Canada represents a unique patrimony to be carefully protected and shared.

The mission of the Society of Jesus is the greater service of God and neighbour; most recently, the Jesuits have expressed this as a fourfold set of orientations that guide their decision-making and service: to offer a way to God through the heritage of the Spiritual Exercises of Saint Ignatius; to walk with the outcasts of the world, those whose dignity has been violated, in a mission of reconciliation and justice; to accompany young people in the creation of a hope-filled future; and to collaborate with others in the care of our Common Home, the earth. The Archive participates in this mission, as an intellectual work of the Society of Jesus in Canada, by opening its doors to researchers and engaging in dialogue with them. The AJC provides an access point to its collections, as well as resources concerning the history of the Jesuits in Canada. It supports the research of members of the Jesuit community, genealogists, academic researchers, Indigenous researchers, artists, students, and others.  

In Canada, the Society of Jesus has a long history of relations with Indigenous peoples, which continues to this day. This history includes both lights and shadows. In 2005, the Jesuits of Canada made an Act of Reconciliation before the Truth and Reconciliation Commission of Canada, in which they pledged to actively support the renaissance of Indigenous languages and cultures. The Archive play a central role in this commitment by making resources available to Indigenous scholars and communities seeking to bring about this renaissance, and by welcoming and collaborating with scholars investigating the history of colonialism and of the residential school system.

The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records. The Library and Rare Books collection contains more than 37,000 books and other published material, including 1,500 rare books. The Art and Artifacts Collection includes objects and artworks that testify to the range of activities of Jesuits in Canada and abroad.

Description and Duties
    
The primary purpose of the position is to process archival fonds and collections, and other relevant tasks:

• Appraise, identify, and select records in analog or digital format in order to include them in the archival collection;
• Process archival fonds and collections, including the organization and the description of archival records;
• Apply professional standards in the creation of archival finding aids;
• Maintain and develop inventories and databases;
• Ingest archival fonds and collections in databases, platforms, and applications dedicated to collections management and for public
• access;
• Contribute to the development of outreach projects, including physical and digital exhibitions, and other outreach initiatives;
• Participate in collaborative initiatives with other memory institutions and research projects;
• Offer support to the reference unit in doing ad hoc research in archival fonds and collections;
• Offer support to researchers in participating in the development of initiatives dedicated to increase the discoverability of archival
• records;
• Supports the Director in the elaboration of objectives and organizational strategic priorities; including administrative activities and the development of budgets;
• Contributes to the preservation of analog and digital records in participating in the maintenance and the development of archival preservation methods;
• Engage in professional and scholarly activities, via presentations and publications;
• Additional duties as assigned based on individual competencies and interests.
  

Qualifications

• University level education in archives/information studies or a related field with a demonstrated interest in archival theory and
• practice; with preference for candidates with a master's degree in information studies with a specialization in archival studies.
• A minimum of two years professional experience with a focus on the management of historical records and the processing of archival
• fonds and collections.
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description (RAD);
• Demonstrated ability and experience in the use of digital tools and platforms; experience with the Access to Memory (AtoM) platform
• is an asset;
• Ability to communicate information to small and large groups;
• Knowledge of copyright laws and other legislation that concerns the access, the reproduction and the use of archival records;
• Oral and written fluency in French and English required;
• Ability to work independently and as part of a team on collaborative initiatives;
• Ability to supervise colleagues and interns;
• Ability to develop objectives and to implement procedures.

LANGUAGE REQUIREMENTS

The position requires the ability to communicate in French and English, both orally and in written form. The working environment is in French. Operational activities are delivered in French, in English, and/or both, depending upon the researcher, the initiative, and the intended audience.

The archival collection contains material in French and English. The selected candidate will process materials, including describing the records, in French and in English, depending on the language of the material.

TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC are engaged in a process of truth and reconciliation with Indigenous peoples. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records.

The deadline for applications is October 24, 2022.

Applications, which must include a letter of interest and a curriculum vitae in one Word of PDF file, should be sent to CANAJCdirection@jesuites.org.

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Candidates selected for an interview might be asked to provide the names and addresses of three referees.

Personal information received from prospective candidates will be used only for this recruitment process.

CANAJCdirection@jesuites.org

Application Deadline: October 24, 2022, 11:59 pm EST.

86589542_2022-09-19_archiviste_final.pdf

Associate Archivist

The Congregation of the Sisters of St. Joseph in Canada

Location: London, Ontario, Canada
Salary Range: $27-$30 per hour plus benefits after 450 hours probation.

The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012. The archives are in London, Ontario.

Mission Statement:

The mission of the archive is to preserve and share the history and charism of the Congregation. The archive preserves, arranges, describes, and provides access to records of enduring value related to the governance, ministries, and members of the Congregation.

Position Summary:

The archive seeks a highly motivated and organized individual for the position of Associate Archivist. This position works under the guidance of the Congregational Archivist and carries out a variety of archival and records management tasks.

Status: Full-time, permanent position; 37.5 hours per week. The start date is flexible.This position offers opportunity for advancement.

Responsibilities:

• Processes, arranges, and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials;
• Digitizes photographs, slides, negatives, and audio recordings;
• Assists with digital preservation workflow;
• Contributes to in-house displays, travelling exhibits, and archive website exhibits;
• Undertakes data entry and helps maintain accessions, biography, and artifacts databases;
• Follows all policies in the Archives Policy Manual as well as the Records Management Policy;
• Takes an active role in committees to which he/she is appointed;
• Travels when necessary to congregational offices in Hamilton and Peterborough;
• Other duties as required.
  

Qualifications:

• Completed MLIS or MAS degree;
• At least two years' work experience in an archive, library or in records management;
• Highly degree of computer skills, with preference for someone familiar with open-source software, Python, and command line interface;
• Proficient in Microsoft Office, WordPress, and PastPerfect software;
• Experienced in accessioning and processing new acquisitions;
• Experienced in developing finding aids using the RAD standard;
• Training and experience in records management;
• Knowledge of privacy and copyright legislation;
• Photography skills would be an asset;
• Ability to adapt to organization-specific archival procedures;
• Excellent attention to detail, problem solving, and organizational skills;
• Able to lift and move materials up to 40 lbs.
  

Accountability: The Associate Archivist reports to the Congregational Archivist.

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

All staff are required to have completed three COVID-19 vaccinations and wear a mask in the workplace. Staff are also required to take biweekly PCR testing on site. Protocols may change.

To Apply: Please EMAIL your cover letter, resume, and three references by 5:00 p.m. EST/EDT, November 1, 2022 to:

Congregational Archivist
csjarchives (at) csjcanada (dot) org

Application Deadline: 5:00 p.m. EST/EDT, November 1, 2022

86589542_csj-archivist-sept2022-rev.pdf

Digital Archivist
University of Alberta Archives

Location: Edmonton, AB
Compensation: $65,348 to $108,916

The University of Alberta Archives is the official repository for the permanently valuable records of the University of Alberta and its affiliated institutions. Located on the University of Alberta's South Campus, the archives acquires, preserves and makes available university records and private papers from faculty, staff, students, alumni and various university related organizations.

The University of Alberta  is one of the top teaching and research universities in Canada, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering and health sciences. It is one of the largest employers in Alberta, with has five campuses located on the traditional territory of Cree, Blackfoot, Métis, Nakota Sioux, Iroquois, Dene, and Ojibway/Saulteaux/Anishinaabe nations; lands that are now known as part of Treaties 6, 7, and 8 and homeland of the Métis.

Description and Duties    

The University of Alberta Libraries seeks a talented and collaborative Digital Archivist who is ready to engage and shape planning and operations for the university's digital records and archives.

Reporting to the University Archivist and working in a highly team-oriented environment, the successful candidate will contribute to the development and operations required of a long-term digital archive program supporting born-digital and digitized materials of enduring value. The position works closely with the Libraries' technology and other expert teams involved with archives management, digitization, digital preservation, repository services, and research data stewardship.

The successful candidate will play a primary role in developing and evaluating requirements, supporting workflows, and evolving strategic and operational planning to enable discovery, access, preservation and access to digitized and born-digital archival records. The position works directly with archives, digital initiatives, technology, and metadata teams, as well as the University Records Office, to coordinate the selection, acquisition, ongoing preservation and access to institutional and private digital records of enduring value, in accordance with existing business practices and frameworks for managing archival material. The ideal candidate will thrive in an environment full of change, growth, and opportunity for development.

Minimum Qualifications:

• Masters degree in Archival Studies (MAS) or in Library and Information Studies (MLIS) from an ALA accredited institution or equivalent.
• Minimum three years experience working in a records management and/or archival environment, preferably within a large organization.
• Demonstrated knowledge and hands-on experience working with relevant digital tools, services, technology and metadata standards, e.g. AtoM, Archivematica, Archive-it, Alfresco; EAD, RAD, DC, MODS.

Preferred Qualifications:

• Project management training and/or experience leading projects is an asset.
• The ability to speak both English and French is considered an asset.

Applicants must also possess a strong service orientation, excellent communication skills, a thorough understanding and awareness of today's digital archiving and records management environment, an interest in implementing new initiatives and in evaluation of current practice, knowledge and awareness of indigenous protocols and practice as they relate to archives, superior leadership skills, a demonstrated commitment to cooperative action and collaborative work, and commitment to supporting the goals of the Libraries and Archives with respect to digital archiving and stewardship.

Additional Information    

When applying please include your curriculum vitae and the names of three references. Review of applications will begin in September 2022.

This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).

While this position welcomes applications from the public, please note that preference will be given to current employees at the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
 
Please apply online using the link provided: https://www.careers.ualberta.ca/Competition/A101748536/

Application Deadline: September 16, 2022 - Online applications are accepted until midnight Mountain Standard Time of the closing date.
 

EDMS Coordinator

The Corporation of the Town of Oakville

Location: Oakville, Ontario
Compensation: $72,070 - $87,904

Permanent Full-Time (CUPE 1329)

Reporting directly to the Manager, Records and Information Services, this position is responsible for the development and implementation of an electronic document management solution for the Corporation and will proactively work with various departments to understand their current and future needs. The position is also accountable for administering and/or supporting Oakville’s Electronic Records and Information Management and supporting a culture of managing documents as data to be shared within the town.

Job Responsibilities:

• Configure Enterprise Content Management within the Microsoft Productivity Suite, create department sites and migrate data from on premise shared drives.
• Provide strategic and legislative advice to town departments in various areas including the implementation and compliance with provincially mandated access and privacy standards, efficient record keeping and public access to corporate records.
• Protect the privacy, confidentiality and security of personal and proprietary information in accordance with legal requirements and corporate needs.
• Collaborate with ITS and end users to develop, maintain and optimize electronic document management solutions, including implementing an environment of sharing digital documents within, and among departments.
• Develop, maintain and implement policies, procedures and training programs regarding the Electronic Document Management System, corporate records access, protection and management including development of an information governance plan.
• Ensure system maintenance and problem avoidance, technical integrity, administration, maintenance and support of all technical components in the daily operations of the record keeping solution.
• Coordinate data cleanup, review and update records and record metadata, conduct a quality check on records, perform database searches, and ensure database information is complete and properly identified.
• Create forms and workflows to streamline internal processes and procedures for paper and electronic document management.
• Collaborate with external suppliers across various platforms and online systems to optimize electronic file transfers, collaboration, and record storage.
• Conduct training sessions for town staff regarding EDMS and records management including creating technical and functional/end-user operational documentation for the software or system.
• Improve retention and disposition processes for records, data, and transitory information and develop and support on key metrics and KPIs related to the lifecycle management of records and data.
• Review records retention schedules and recommend changes to the records retention by-law, considering all administrative, legal, tax, government and audit reference and historical requirements.
• Evaluate and provide direction to all departments to ensure programs and technologies meet statutory requirements including the investigation of alternative and/or complementary software platforms required to implement the Enterprise Content Management.
• Provide research and support to requests for information from Council, staff and the public, ensuring the information is available when required, protected from unauthorized access, disclosure, alteration, deterioration and loss.
• Conduct system reviews including privacy impact assessments to adhere to regulatory, industry standards, and corporate policies.
• Investigate and update classification plan, retention schedule, integrated document management policy, alternative scanning procedures and implementation of document relevance checks in accordance with the retention by-law.
• Performs the duties of a Commissioner for taking affidavits.
• Perform other duties of similar complexity as assigned.
  

Qualifications:

• Successful completion of a 3-year College Diploma from a recognized professional organization in Information Governance, Records and Information Management, Library Science, or Information Science or related field with 3 – 5 years of related experience. Other post-secondary education may be considered in combination with extensive related work experience.
• Strong experience with electronic records management, digitization of records, retention schedules, policy, storage and retrieval, best practices for records management systems and related information systems.
• Experience in project management and change management processes.
• Experience in a municipal or government environment.
• Completion of certified records and information management courses (i.e. AMRA American Records Management Association).
• Completion of related Microsoft Office Suite courses.
• Related AMCTO courses and customer service training are assets.
• Excellent communication including verbal (i.e. speaking clearly and persuasively under pressure), active listening skills (e.g. responding well to questions), written (writing clearly and informatively and excellent spelling and grammar), and strong presentation skills (e.g. training technical and non-technical audiences).
• Excellent mediation skills to deal with problematic situations.
• Exceptional negotiation and teamwork skills including the ability to influence others when interacting and collaborating with various groups and working effectively as a team member as well as independently.
• Knowledge and familiarity with Document Management software/collaboration software and Microsoft Office productivity applications is required and must be computer literate.
  
• Proficient technical knowledge of computer software programs and applications such as Microsoft Office productivity suite of applications, Land and Permit Management software and Agenda Management software.
  
• Knowledge of archival data storage, records preservation procedures, practices, and techniques and current technology trends.
  Expert knowledge of relevant legislation including the Municipal Freedom of Information Protection and Privacy Act, Municipal Act, Elections Act, and Commissioners for taking Affidavits Act.
• Expert understanding of Municipal, Regional, Provincial and Federal Government responsibilities, operations, procedures and legislation.
  Ability to maintain absolute confidentiality of information with the ability to handle sensitive matters with discretion and diplomacy, with an understanding of sensitive, highly confidential, potentially harmful and labour related requirements/material.
• Strong analytical and strategic decision making skills.
• Excellent organizational and priority management skills with the ability to multi-task.
• Advanced research, investigative and problem-solving skills with the ability to gather and analyze information and exercise sound judgment to resolve issues in a timely manner.
  

We offer:

• A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things
• A defined benefit pension plan Comprehensive health plan complemented with life and disability insurance
  

The Town of Oakville is an equal opportunity employer

Posting Status: Open to all current Town of Oakville employees and external applicants

Closing Date: Applications for this position must be received at oakville.ca by no later than 11:59 pm on September 7, 2022.

Successful candidates will abide by Ontario Health & Safety Legislation and follow Corporate Health & Safety Policies.

The Town of Oakville is an equal opportunity employer

Personal information collected from applications and resumes is collected under the authority of the Municipal Act, 2001, and will be used to
determine qualifications for employment.

Questions about this collection of information should be directed to Human Resource Services, 1225 Trafalgar Road, Oakville, Ontario L6H 0H3

Corporate Records and EDMS Coordinator 22-2818.pdf

Information Access & Privacy Coordinator
BCIT

Location: Burnaby, British Columbia
Compensation: The salary range is $57,196 - $71,495 per annum (CAD)

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT's People Vision, which describes the Institute's goals and priorities in respect to our people. In a complex and uncertain world, it's vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people's imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we've earned the title of one of BC's Top Employers for over ten years running.

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

BCIT acknowledges that our campuses are located on unceded indigenous land belonging to the Coast Salish peoples, including the territories of the xʷm əθkwəy̓əm [Musqueom], SəI̓ilwə toʔ /Selilwitulh [Tslei/-Woututh] ond Skwxwulmesh [Squomish] Nations.

POSITION SUMMARY:

The Privacy, Information Access & Policy Management office is looking for a regular, full time Privacy Coordinator. This position coordinates the administrative aspects of the Institute's information access and privacy processes and programs, and assists the Associate Director and Advisor, Information Access and Privacy Office (IAPO) in ensuring that BCIT's legal, regulatory and contractual obligations are met. As a part of the IAPO team, this position provides specialized and technical administrative support, recommends and implements improvements to records management systems, processes and procedures, and promotes and supports departmental initiatives and Institutional information access and privacy strategies.

DUTIES & RESPONSIBILITIES:

• Serves as the first point of contact for inquiries and requests for access to information, assesses basic needs and refers as appropriate, and provides general assistance on the nature of IAPOs programs and services.
• Provides administrative support concerned with ensuring compliance with Freedom of Information and Protection of Privacy Act (FIPPA) and the Office of Information and Privacy Commissioner for British Columbia (OIPC).
• Receives and tracks all information access requests including consultations from other public bodies and appeals to the OIPC.
• Continuously reviews all relevant processes to ensure the highest levels of business ethics and contractual terms and conditions are maintained.
• Designs, develops, implements and maintains the department's records management system and ensures confidentiality is maintained in all matters.
• Ensures that all information relating to an inquiry or complaint is documented in the records management system, including electronic storage of all paper-based documents.
• Ensures that information access files are secured, retained and disposed of in accordance with Institute records management policies and procedures.
• Supports the ongoing development, implementation and improvement of the IAPO program, policies, and procedures.
• Streamlines processes for seamless coordination of programs and services; maintains related records and materials and assists in developing and preparing presentations and reports.
• Updates the Institute's privacy policies and procedures, privacy information, and printed and electronic staff training materials at the direction of the Associate Director and/or Advisor.
• Drafts correspondence, reports, privacy impact assessments, and other relevant documentation on behalf of the Associate Director and Advisor.
• Coordinates privacy awareness training delivery by organizing schedules, handling invitations and registrations, room bookings and set up, maintaining training and workshop calendars, and other related duties. Attends and assists in training sessions as required; takes notes and supports group exercises.
• Assists in designing, developing and maintaining data and reports on the effectiveness of training strategies and brings areas of concern to the Associate Director or Advisor as appropriate.
• Assists in the coordination and publishing of web-based announcements and other information related to Information Access and Privacy initiatives, programs and updates under the direction of the Advisor, Privacy and Information Management. Ensures that website(s) are current and makes necessary changes and updates as required.
• Monitors the departmental budget and provides report summaries to the Associate Director at regular intervals. Prepares a variety of financial forms and works with the Finance department to resolve any anomalies in budget reporting.
• Maintains a reference library of relevant communications, research, programs and services.
• Assists the Associate Director and IAP Advisor with completion of special assignments and projects as assigned.
• Exercises sound, independent, professional judgment. Demonstrates initiative and takes responsible action. Decisions involving unfamiliar circumstances are made in consultation with the Associate Director or Advisor, or external sources as appropriate.

QUALIFICATIONS:

• Grade 12, plus completion of up to two years of post-secondary education in a related field including studies in business or office administration, or legal or para-legal, and supplemented with FIPPA or related privacy courses or training.
• Two to four years of experience in administrative systems and business practices through which a working knowledge of administering records management systems was developed.
• A combination of education and experience may be considered.
• Basic knowledge and understanding of information access and privacy principles, and the ability to exercise resourcefulness in dealing with new situations.
• Ability to prepare, maintain, update and retrieve related materials, search records and compile information.
• Demonstrated skills in administrative and coordination support to a wide range of programs and services with strong ability to manage multiple tasks and deadlines.
• Exemplary communication, interpersonal and customer services skills to act as the first point of contact, explain policies and procedures, research, and provide information on programs and services, while maintaining the highest level of confidentiality.
• Sound analytical and problem-solving skills to review and assess inquiries, requests and documents. Experience in Internet navigation, developing content for the web, and project management/tracking software.
• Advanced skills in MS Office including demonstrated proficiency in Word, Excel and PowerPoint, with knowledge and experience working with databases.

 
Application information

How to Apply: Please apply at the following link: https://careers.bcit.ca/postings/6160

Application Deadline: This competition closes on August 31st, 2022. Please submit your application by this deadline.

Library and Archives Assistant

St. Jerome's University

Location: Waterloo, ON
Compensation: $26.66 - $29.27/hour (Permanent, Part-time 20 hours/week)

At St. Jerome's University, we embrace and celebrate the philosophy of educating the whole person - intellectually, physically, emotionally, and spiritually. Our commitment to academic excellence and to the integration of knowledge, research, and experiential learning allows us to inspire learning and discovery not only in our students but also in those with whom we interact. We foster a respectful, inclusive community that is centered on the well-being of our students and the promotion of the common good, consistent with the ideals of the contemporary Roman Catholic Church.

POSITION PROFILE                                                                              

Under the direction of the Librarian, the Library & Archives Assistant is responsible for the organization, preservation, and access of the St. Jerome's Archival Collection. They will also support general library operations, including customer service and ensuring proper closing procedures during evening shifts.  

How will you contribute as the Library and Archives Assistant?

• Request and process archival materials in accordance with the Rules of Archival Description (RDA)  
• Respond to requests for archival material, from the SJU community and public  
• Responsible for creating and updating electronic archival records
• Maintain usage statistics for the archives collection
• Perform duties related to the preventative conservation and storage of materials
• Create archival displays which showcase the St. Jerome's Archives Collection
• Provide supervision, coaching, and assistance to student assistants as required  
• Responsible for ensuring that proper procedures are followed during evening shifts and closing of the library
• Respond to complex patron reference questions at the Library Information Desk
• Refer patrons to other library and university service points as appropriate
  

As a successful Library and Archives Assistant, you possess:

• Post-secondary training/courses in library archival or records management
• Experience working with records management in a library setting
• Strong organizational skills
• Exceptional attention to detail to maintain integrity and accuracy of library records
• Good interpersonal and communication skills
• Demonstrated commitment to high quality customer service
• Ability to lift boxes containing archival materials (up to 25 lbs)
• Ability to climb stairs

The Way We Work & Live

Employees have opportunities to participate in our community, work within cross-organizational teams, demonstrate their commitment to learning and development, and contribute to the University's mission. As a federated university with the University of Waterloo, St. Jerome's University employees, just like our students, enjoy the advantages of a small community while have the opportunity to participate and contribute to the greater community.

St. Jerome's University is located on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our University is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on each side of the Grand River. We give thanks for the privilege to work and live on this land, and we are committed to building respectful relationships with Indigenous people and communities, to enhance our knowledge, and learn how we can have an active role in reconciliation. 

To Apply: Please send your application to sjuhr@uwaterloo.ca by Wednesday, August 31, 2022, Attention: Michelle Atkin, Associate Librarian  

The University respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.

Application Webpage (URL): https://sju.ca/employment-opportunities
Application Deadline: Wednesday, August 31st, 2022

86589542_library_and_archives_assistant_job_posting_aug2022.pdf

Two-Spirit Oral History Project Manager
University of Winnipeg Archives

Location: Winnipeg, Manitoba
Compensation: $21.78 - $24.56 + 6% vacation pay

The University of Winnipeg Archives is responsible for the effective and efficient management of records created by the University and its predecessor bodies, as well as selected records created by non-University entities.  

The Archives is the steward of the records of the University of Winnipeg and its founding colleges: Manitoba College, Wesley College, and United College. The records support the University's governance, administration, and strategic directions, and preserve its institutional memory and documentary heritage.

The Archives stewards records from individuals or organizations connected with the University, including its faculty, staff, administration, or alumni, and records relevant to the University's strategic directions, research and teaching, or service mandate. The Archives also provides stewardship for rare publications and special collections that support the teaching, research, and service mandates of the University and its communities.

Description and Duties    

The University of Winnipeg Archives is looking to hire a project manager to coordinate the second phase of a Two-Spirit oral history project.  More information about the first phase of the Two-Spirit Oral History project can be found here: https://archives.uwinnipeg.ca/our-collections/two-spirited-people-of-manitoba-oral-histories.html.

Responsibilities:

• Manage the recording, transcription, and syncing of oral history interviews with local Two-Spirit Elders and Knowledge-Keepers.
• Identify potential interviewees.
• Recruit, supervise and direct oral history interviewers.
• Conduct and record interviews.
• Collect, organize, and maintain recordings and collection documentation (consent forms, copyright agreements, metadata spreadsheets) from all interviewers.
• Create interview transcripts, indexes and summaries.
• Collect any accompanying documentation such as photographs and negotiate transfer to the Archives.
• Catalogue project and interview data.
• Coordinate and consult with relevant stakeholders including members of the Two-Spirit Archives Advisory Council, interviewers, interviewees, and Oral History Centre/Archives staff.
  

Qualifications    

• Bachelor or Master's degree in History, Archival Studies, or Indigenous Studies, or equivalent combination of relevant education and experience.
• Experience in the use of a variety of word-processing, database, and spreadsheet applications.
• Excellent communication skills.
• Strong organizational and time management skills.
• Demonstrated ability to collaborate.
• Knowledge of oral history and/or archives methods and best practices is preferred.
• Knowledge of Indigenous story-telling and oral tradition and culture is preferred.
• Project management experience is preferred.
• Experience working in a research environment is preferred.
• Experience with Oral History Metadata Synchronizer (OHMS) software is an asset.
• Experience with Access to Memory (AtoM) database is an asset.
• Valid driver's license is an asset.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered. Additional Information    Condition(s) of Employment:

Must be legally entitled to work in Canada.

Note: The work described in this posting will be conducted in-person.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated.  The Policy has been suspended effective May 2, 2022.  However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application. Preference will be given to Indigenous and 2SLGBTQ+ persons.

For more information about the position and to apply, please visit https://www.northstarats.com/University-of-Winnipeg/Two-Spirit-Oral-History-Project-Manager-Library/70248.

Deadline: August 10, 2022