Archivist,
Port Hope Archives

Location: Port  Hope, Ontario Canada
Compensation:  $20/hour

The Port Hope Archives exists to collect and preserve archival materials which illustrate the growth and development of the Municipality of Port Hope, or which pertain in whole or in part to activities within the geographic boundaries of the Municipality of Port Hope. Established as The Ganaraska Region Archives in 1994 and renamed the Port Hope Archives in 2005, the Archives has been serving the Municipality of Port Hope for over 20 years.  Supported by dedicated volunteers and generous members, the Archives provides access to archival materials related to Port Hope's history

Description and Duties    

The Port Hope Archives is seeking an enthusiastic and engaged Archivist. Reporting to the Board of Directors, the Archivist will ensure the preservation and dissemination of permanent records and objects related to the history and development of the Municipality of Port Hope. The board provides management of the archives with the Chair or Treasurer providing most administrative services.

Responsibilities

• Collections Management; assist in the analysis and inventory of records in digital, paper, and other forms and in their accessioning,
• conservation, preparation in storage. Refers to archival best practices to develop systems for the management of these collections
• Providing informative research services in the form of research reports to off site researchers as needed
• Assists in training and coordinating the work of volunteers and student staff in the undertaking of their projects
• Assist with the review, planning and implementation of virtual and physical storage of new acquisitions
• Provides assistance and facilitates use of permanent records to members of the community undertaking research and Port Hope Municipal staff
• Assist in the development of appropriate administrative procedures, policies, grants, guidelines and forms for day to day operations.
• Act as the liaison with the Municipality of Port Hope, and manage documents in accordance with the Records Retention by-law and Municipal Freedom of information and Protection of Privacy Act
• Facilities maintenance and housekeeping
• Ensures all forms of visitors i.e.; email, phone, web forms, are welcome and served well
• Staff may be required to work evenings or weekends for special events or meetings

Qualifications

• Post Secondary education in Archives, Museum, Library and Information Science or equivalent education and experience
• 2 - 3 years' experience in an Archive or Museum environment
• Knowledge of Rules of Archival Description and archival theory
• Experience with reference and outreach preferred
• Knowledge of copyright, and online privacy issues
• Strong computer skills, including: adobe Photoshop. Microsoft Office, social media platforms, website maintenance and database
• software (Past Perfect)
• Customer service experience within a research facility
• Valid drivers licence and access to a vehicle
• Must be able to lift up to 40lbs
  

Additional Information: Full time - permanent, Monday - Friday
 
How to Apply: All cover letters and resumes can be submitted to, mjonespha@gmail.com

Application Webpage (URL): https://www.porthopearchives.ca/job-postings.html

Application Deadline: August 19, 2022

86589542_job_posting-archivist-pha.pdf

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, ON
Compensation: $82,992.00 per annum (2022 Rates)

STATUS:  Temporary Full-Time (For approximately twelve [12] months)
HOURS PER WEEK & SCHEDULE OF WORK: (SUBJECT TO CHANGE IN ACCORDANCE WITH ARTICLE 19)
35 hours per week

Toronto Public Library is the busiest urban public library system in the world. Every year, we have millions of users visiting our branches and taking advantage of our online services.

We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Description and Duties    

Weeks 1 & 2:
Mon. to Fri. 9:00 am - 5:00 pm.

Note: position requires some oral and written comprehension of Chinese languages - pre-test required.


JOB SUMMARY:

To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.

QUALIFICATIONS:

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.
  

Application information

POSTING #:  22-753EXT
POSTING DATE:  July 28, 2022
CLOSING DATE:  August 11, 2022

Toronto Reference Library Branch - Special Collections, Service Development & Innovation

How to Apply:

E-mail your cover letter and resume, quoting the Job Posting #, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage (URL): https://tpl-main.cdn.prismic.io/tpl-main/20c1db2b-592a-403a-a473-bd102f0ba5f0_22-753EXT+Temp+FT+Special+Collections+Archivist.pdf

Archivist, Government Records, Full Time
Royal BC Museum

Location: Victoria
Compensation: $66,557.72 - $75,884.38


The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada. By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of British Columbia, and provides for a dynamic forum for discussion and a place for cultural reflection.

The RBCM, which includes the provincial archives, is undergoing modernization. Modernization is a complex, transformational process that not only impacts the museum's physical presence and facilities, but also requires the museum team to undergo adaptive and technical organizational changes.

Description and Duties    

The Archives department, is responsible for the BC Archives, physical and digital access to archival collections, and preservation and conservation services for the Royal BC Museum. The mandate of the Government Records section is to ensure that the historical records of the province, including the archives of the provincial government, are preserved, managed and made permanently available, usable and authentic in accordance with accepted legal, scientific and archival standards, and to disseminate information about the collection by the best means available.

Reporting to the Government Records Manager, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. The position provides a wide range of policy, program and procedural recommendations, advice and interpretation of legislation, ensuring the release of information is in compliance with relevant legislation.

Qualifications    

The ideal candidate will have a Masters' degree in Archival Studies or Library & Information Science with a specialty in archives; or an equivalent combination of related experience, education and/or training. They will have
two years of experience working in an archival institution which includes the following: experience in appraisal, arrangement and description of archival records in all formats (including electronic), experience in the preparation & maintenance of finding aids and experience providing public access to records. The candidate must also have experience interpreting and applying legislation and drafting policy related to privacy acts, records management acts and other policies and procedures related to the management of records. The successful candidate will have a positive attitude and have demonstrated high level of customer and results-oriented service. Excellent written and oral communications skills are required.

Additional skills and abilities that would be an asset include the ability to produce finding aids and other access tools in accordance with national and international standards, the ability to apply sound judgment and critical thinking to analyze and resolve complex problems, the ability to plan, organize and manage own complex work load, and superb organization, attention to detail and problem-solving skills. The candidate must also be able to lift up to 18kg (40 pounds).

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

An eligibility list may be established for similar permanent and temporary positions over the next 12 months.

How to Apply   

Please submit your resume and cover letter in pdf format by August 17, 2022 with the following subject line: Last Name, First Name, RB2022_25 via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Webpage (URL): https://royalbcmuseum.bc.ca/about/people/employment

Application Deadline: August 17, 2022

Job Poster: 86589542_gr_archivist_job_description.pdf
 

Archives Manager

Charlotte County Archives

The Charlotte County Archives located in the historic jail in St. Andrews, NB collects, preserves, and conserves, through archival best practices significant documents related to the evolving history of Charlotte County.

We have recently completed a 5 year strategic plan and are looking for an enthusiastic, self directed Archives Manager to be responsible for planning, organizing, directing, controlling and evaluating the activities of the archives, in accordance with the Strategic Plan and policies established by the Board of Directors.

The successful candidate should have:

  *   Working knowledge of current archival practices

  *    Experience in applying for funding through grants

  *   Strong interpersonal and communication skills

  *   Hands-on experience in social media platforms and website maintenance

  *   An ability to engage others in appreciating the importance of documenting our history

  *   Experience in human resource management

Also of value would be;

  *   Hands on delivery of interpretive programming

  *   Experience in the heritage tourism industry

  *   Knowledge of bookkeeping procedures

This is a contracted full-time position based on 35 hours per week. Weekends and holidays may be required due to seasonal demand. Salary range is $40,000 -$45,000 commensurate with experience.

For a complete Job description please visit our website at https://ccarchives.ca/employment/

Please forward your resume by email to Franklin Cardy Board Chair at fcardy@nb.sympatico.ca<mailto:fcardy@nb.sympatico.ca> and copy to admin@ccarchives.ca<mailto:admin@ccarchives.ca>

Or by Mail to

Charlotte County Archives

123 Frederick St.

St Andrews, NB E5B 1Z1

Attn. Franklin Cardy

If you require further information please direct your inquiries to Robin Burton at admin@ccarchives.ca<mailto:admin@ccarchives.ca>

This competition is open until July 29, 2022

Only those selected for an interview will be contacted.

Records Analyst
City of Richmond

Location:  Richmond, British Columbia
Compensation:   $41.27 - $48.79

Imagine a career with the City of Richmond - a supportive environment for growth and continuous improvement, fostered by our collective strengths and creativity. Join us as we strive to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people.

With initiatives such as our competitive compensation and benefits packages, and our strong support of a healthy work/life balance, we demonstrate our commitment to providing employees with opportunities to achieve excellence.

Our workforce includes over 1,900 people employed at a variety of locations throughout Richmond including City Hall, the City Works Yard, Recreation and Cultural facilities, and RCMP and Fire Halls.

Description and Duties-Overview

• The Records Analyst works in the Records and Archives Section of the City Clerk's Office within the Law and Legislative Services Division.
• The Records Analyst reports directly to the Manager of Records and Information. Scheduled to work in two different locations, the day-to-day duties of the Records Analyst are supervised by either the Records and Information Management Analyst (at City Hall) or by the Archivist (at the City of Richmond Archives).
• The Records Analyst performs complex analytical work in the City's integrated records and archives management program, a program which is governed by the City's Corporate Records Management Program Bylaw 7400. This position involves diverse responsibilities in a dynamic professional environment requiring a well-balanced suite of skills involving both theory and practical application. Working collaboratively within the City Clerk's Office as a member of the Records and Archives Section team.
  

Examples of key responsibilities include, but are not limited to:

• Assisting City staff and members of the public in accessing records;
• Providing input into development and maintenance of taxonomies and indexing authorities; and
• Participating in the development of systems to handle and care for confidential City records, including the management of both open and closed Council and Committee records.
• Playing a key role in the management and further development of the City's records management systems including the Richmond Enterprise Document Management System (REDMS), the Uniform Classification and Retention System (UCRS) and standards compliance initiatives;
• Assisting with any upgrades to REDMS or updates to the UCRS;
• Assisting with the development and delivery of records management or Freedom of Information and Protection of Privacy Act (FIPPA) training programs for staff;
• Assisting with processing access requests under FIPPA; and
• Assisting with coordinating Privacy Impact Assessments with IT, various City departments and possibly with outside consultants.
• Playing a key role in the preservation and making accessible the evidence of Richmond's past, including working with the non-profit society Friends of the Richmond Archives;
• Assisting with any upgrades to InMagic DB/TextWorks including the implementation of any specialized projects;
• Conducting appraisals and making recommendations of both community and City records for retention at the City Archives;
• Conducting functional and provenance-based analysis of current City records;
• Arranging and describing records according to the Rules for Archival Description utilizing the Archives database system;
• Assessing conservation needs for records; and
• Performing research and provide analytical input into development of strategies for digital records transfers and preservation in the Archives.
  

Knowledge, Skills & Abilities:

• Solid knowledge of archives management, records management and preservation management as well as awareness of technical strategies for digital preservation is required.
• An understanding of the standards and legislation in the field of records and archives, including the Freedom of Information and Protection of Privacy Act, is required.
• Highly effective interpersonal, oral communication, writing, project management and team skills are essential.
• Ability to interact successfully with the public and staff at all levels on a basis of respect, service, and teamwork is essential.
• Demonstrated ability to exercise a professional level of diplomacy and discretion is essential.
• Familiarity with InMagic DB/TextWorks and OpenText eDocs/eDocs RM software a definite asset.
• Ability to successfully clear a Police Information Check.

Qualifications and Experience:

• Completion of a Master's Degree in Archival Studies or Library and Information Studies, plus a minimum of 1-2 years of experience with government records, ideally at the municipal level. An equivalent combination of education and experience may be considered.
• Valid Class 5 Driver's License for the Province of British Columbia.

 
Please apply through the City of Richmond Career Portal:

https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=TRQS8M&cws=37&rid=1077

Application Deadline:  July 25, 2022

Archival Description Technician - (997535.1)
Mount Royal University

Location: Calgary, Alberta
Compensation: $25.49 - 26.51 per hour

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, nearly 15,000 credit students choose from 12 bachelor degrees and 36 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Mount Royal University Library

Housed in the Riddell Library and Learning Centre, the University Library is an integral part of the MRU experience. The Library values a healthy inclusive workplace, encourages a culture of innovation and teamwork, and provides support for professional development.  The Library team consists of approximately 60 employees.

The services, facilities, programming and expertise available in the Library support innovative teaching, learning, and scholarship across campus. The Library includes the Archives and Special Collections, and specialized and technology-enriched teaching and learning spaces, including information literacy classrooms, a Maker Studio, audio production rooms, and a range of visualization, simulation, and immersive spaces.

Description and Duties    

Reporting to the Associate Dean, Collections and Metadata, this position comprises archival description and collections processing functions in support of the Archives and Special Collections at the Mount Royal University Library. Duties include creating finding aids for a variety of archival record types using AtoM archival description software in accordance with national and international standards. The incumbent will also assist with cataloguing rare books and other published material according to current cataloguing standards. These activities will improve user access to holdings via Archives Search (an online descriptive AtoM database), Library Search, and other digital discovery tools. Other collections processing duties include rehousing, reformatting, and digitization that support preservation and access.

This is a full-time, limited term role with an end date of March 31, 2023.

Responsibilities

• Describes textual, audiovisual, and other types of archival records in the holdings of the Archives and Special Collections in a timely and accurate manner, enabling effective  access to holdings by users.
• Interprets and applies national and international standards for archival description and library cataloguing.
• Maintains expertise in national and international description and metadata standards.
• Supports the Archivist and other members of the Archives and Special Collections team in the acquisition, preservation, processing, and digitization of archival and special collections materials
• Physically prepares archival records for storage and retrieval through rehousing and labeling
• Assists with basic preservation of records in a variety of formats, which may include photocopying, encapsulating, scanning, and conducting basic conservation tasks
• Participates in the planning and completion of special projects related to improving access to archival records and rare books.
• Participates in regular Archives and Special Collections team meetings.

Qualifications   

• Archives or special collections-specific training is preferred. This training could include an Archival Technician or Library Information Technology diploma, completion of the Archives Society of Alberta's Archives Institute, and/or equivalent or relevant training.
• Experience working with archival records and/or rare books is strongly considered an asset.
• Experience searching and inputting data accurately into databases
• Knowledge of archival best practices, including archival description and Rules for Archival Description (RAD)
• Effective problem-solving and decision-making skills
• Exemplary written and oral communication skills
• Strong organizational and analytical skills
• Ability to work independently and to manage multiple projects
  

How to Apply    

Applications must be submitted via the application webpage: https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/1894

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

Application Webpage (URL): https://mtroyalca.hua.hrsmart.com/hr/ats/Posting/view/1894

Application Deadline: July 25, 2022

Processing project archivist / Archiviste projet, Traitement des archives

Canadian Centre for Architecture / Centre Canadien d'Architecture

Location: Montréal, QC
Compensation: $44,000-$47,000

Strengthened by its extensive Collection (archives, prints & drawings, photography and new media, library holdings) and based on its exhibitions, programs, and research opportunities, the Canadian Centre for Architecture (CCA) is a leading voice in advancing knowledge, promoting public understanding, and widening the debate on architecture, its history, theory, practice, and role in society today.
________________________________________________________________________________________

Fort de sa vaste collection (archives, dessins et estampes, photographie et nouveaux médias, fonds de bibliothèque) et grâce à ses expositions, ses programmes publics et ses possibilités de recherche, le Centre Canadien d'Architecture (CCA) joue un rôle de premier plan dans l'avancement des connaissances, la promotion de la compréhension du public et l'élargissement du débat sur l'architecture, son histoire, sa théorie, sa pratique et son rôle dans la société actuelle.

Job Summary

The guiding purpose of the Collection is to make comprehensive and integrated bodies of material available for advanced, interdisciplinary research in order to reveal the changing character of thought, culture, and intellectual circles of the past, and point to the future of architectural thinking and practice.

Currently, the CCA is placing the emphasis on enlarging access to its rich Canadian and international archival collections.

Key Responsibilities

• Processes archival collections in all formats, including born-digital material; creates and edits finding aids; and ensures efficient, effective, and appropriate processing of the archives based on archival principles and practices.
• At times provides reference services and research support for the holdings of the Collection and engages in other professional activities of the team as required.
• Contributes to discussions with the Archivist, the editorial and curatorial team as well as with the Head of Collection Access on refinement of workflows for accessioning, ingesting, processing, describing, preserving, and providing access to archival holdings.
  

________________________________________________________________________________________________________

Sommaire de l'emploi

Pour établir la collection, le CCA s'est donné comme principe directeur de rendre accessible un corpus documentaire global et intégré aux spécialistes qui font de la recherche interdisciplinaire afin de révéler le caractère changeant de la réflexion et de l'observation appliquées au bâti, témoigner de la grandeur des cercles culturels et intellectuels du passé, et de créer une assise à l'avenir de la théorie et de la pratique architecturale.
Le CCA travaille actuellement à faciliter l'accès à ses riches collections d'archives canadiennes et internationales.

Principales responsabilités de l'emploi

• Traiter les collections d'archives de tous formats, y compris les documents numérisés, créer et éditer des instruments de recherche et assurer un traitement efficace, efficient et approprié des archives en fonction des principes et des pratiques archivistiques.
• Fournir parfois des services de référence et un soutien à la recherche pour les fonds de la collection et participer à d'autres activités professionnelles de l'équipe, selon les besoins.
• Contribuer aux discussions avec l'archiviste, l'équipe éditoriale et curatoriale ainsi qu'avec le responsable de l'accès aux collections sur l'amélioration des flux de travail pour l'acquisition, l'ingestion, le traitement, la description, la préservation et l'accès aux fonds d'archives.
  

Qualifications   

• Education: Masters in Information and Library Science (MLIS) or equivalent
• Number of years of relevant work experience: 1 to 3 years
• Working knowledge of archival descriptive standards such as ISAD(G), RAD and/or DACS
• Strong command of archival theory and best practices
• Capable in communicating and writing in French and English, or willingness to learn
  

_______________________________________________________________________________________________

• Niveau de scolarité: Maîtrise en bibliothéconomie et science de l'information ou l'équivalent
• Nombre d'années d'expérience pertinente: 1 à 3 ans
• Connaissance pratique des normes descriptives archivistiques telles que ISAD(G), RAD et/ou DACS
• Maîtrise de la théorie et des meilleures pratiques archivistiques
• Capacité à communiquer et écrire en français et en anglais ou volonté d'apprendre
  

How to Apply
    
Please submit your application (resume and cover letter, in English or French) by email to rh@cca.qc.ca to the attention of People and Culture division of Canadian Centre for Architecture, 1920 rue Baile, Montreal (Quebec) H3H 2S6. The application deadline is July 31, 2022.

Only successful applicants will be contacted. Please do not call.

https://www.cca.qc.ca/en/86294/processing-project-archivist

The CCA has an employment equity policy and encourages diversity. The CCA invites anyone having the qualifications listed in the job posting to apply.
_____________________________________________________________________________________

Veuillez soumettre votre candidature (CV et lettre de présentation, en français ou en anglais) par courriel à l'adresse rh@cca.qc.ca, au plus tard le 31 juillet 2022, à l'attention de la division Personnes et Culture du Centre Canadien d'Architecture, 1920, rue Baile, Montréal (Québec) H3H 2S6. Seuls les candidats retenus seront contactés. Veuillez ne pas téléphoner.

Le CCA a une politique d'équité en matière d'emploi et encourage la diversité. Le CCA invite toute personne possédant les compétences mentionnées dans l'affichage de poste à soumettre leur candidature. L'utilisation du genre masculin n'a pour but que d'alléger le texte et comprend tous les genres.

Application Webpage (URL): https://www.cca.qc.ca/en/86294/processing-project-archivist

Application Deadline: 07/31/2022

Summer Archives Clerk
Anglican Diocese of Huron

Location:  London, Ontario
Compensation: Salary$$16.83HOUR hourly for 30 hours per week

Canon law requires all churches in the diocese to deposit their older records on a regular basis, as well as deposit all records when churches close.  The diocesan archives is currently experiencing a backlog of unprocessed materials from functioning churches, chapels of ease and closed churches and requires support to process the backlogged materials by creating work logs and performing data entry. There are also a number of records that are not currently stored in ideal circumstances that need to be rehoused for the sake of preservation.

Description and Duties    

We are hiring two (2) summer clerks for the Diocese of Huron Archives, located at Huron University in London Ontario. Placement is for 30 hours per week for 8 weeks.

• Re-foldering of records and documents that are currently filed incorrectly
• Comprehend and record descriptions of documents according to diocesan archival procedures using a work record form preparatory to the information's entry into the archival database
• Enter information recorded on the work record forms into the database according to the Rules for Archival Description (familiarity with RAD would be an asset)
• Label file folders and boxes and shelve
• Other duties as assigned
  

Qualifications   

• Experience with computer data entry
• Strong organizational skills
• Excellent written communication skills
• Ability to work collaboratively with a team of archivists and volunteers
• An interest in learning about the Diocese of Huron Archives and/or a career in archiving/library and information science
• Lifting boxes and large bound volumes which are often heavy and awkward to handle
• Knowledge of the Rules for Archival Description (RAD) would be an asset
  

To be eligible, participants must: be between 15 and 30 years of age at the start of the employment AND be legally entitled to work in Canada (International students are not eligible)

https://www.jobbank.gc.ca/jobsearch/jobposting/36129680

To apply, please send resume and cover letter to:

Jennifer McLaughlin, CHRL
Human Resources Officer
Diocese of Huron
190 Queens Ave
London ON  N6A 6H7

Application Webpage (URL): https://www.jobbank.gc.ca/jobsearch/jobposting/36129680

Application Deadline: Applications accepted until positions filled

Assistant Archivist
The Congregation of the Sisters of St. Joseph in Canada

Location: London, Ontario, Canada
Compensation: $27-$30 per hour plus benefits after 450 hours probation.

Status: Full-time, permanent position; 37.5 hours per week. The start date is flexible.

The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012. The archives are in London, Ontario.

Mission Statement:

The mission of the archive is to preserve and share the history and charism of the Congregation. The archive preserves, arranges, describes, and provides access to records of enduring value related to the governance, ministries, and members of the Congregation.

Position Summary:

The archive seeks a highly motivated and organized individual for the position of Assistant Archivist. This position works under the guidance of the Congregational Archivist and carries out a variety of archival and records management tasks.

Responsibilities:

• Supports the implementation of the congregational records management program by helping staff apply classification system to existing files.
• Processes, arranges, and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials.
• Digitizes photographs, slides, negatives, and audio recordings.
• Assists with digital preservation workflow.
• Contributes to in-house displays, travelling exhibits, and archive website exhibits.
• Undertakes data entry and helps maintain accessions, biography, and artifacts databases.
• Follows all policies in the Archives Policy Manual as well as the Records Management Policy.
• Takes an active role in committees to which he/she is appointed.
• Travels when necessary to congregational offices in Hamilton and Peterborough.
• Other duties as required.
  

Accountability:

The Assistant Archivist reports to the Congregational Archivist.

Qualifications:

• Completed MLIS or MAS degree
• Training and experience in records management
• Knowledge of privacy and copyright legislation
• Experience with a functional classification system
• Minimum of two years' work experience in archives or records management
• Excellent attention to detail, problem solving, and organizational skills
• Proficient in Microsoft Office, WordPress, and PastPerfect software
• Able to lift and move materials up to 40 lbs.
  

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

All staff are required to have completed three COVID-19 vaccinations.

How to Apply    

Email a cover letter and your resume to csjarchives (at) csjcanada (dot) org

Application Deadline: July 20, 2022 but posting will remain open until suitable candidate

86589542_csj-archivist.pdf

Head of Rare Books and Special Collections
University of Toronto

Location: Toronto, Ontario, Canada
Compensation: Minimum salary: LIB III: $94,466; LIB IV: $111,305 (Rank and salary will be commensurate with experience and academic/professional qualifications).

The University of Toronto Library seeks an experienced, knowledgeable, and innovative rare book librarian (Librarian III or IV) to provide leadership for the overall operation and administration of the Department of Rare Books and Special Collections in the Thomas Fisher Rare Book Library.

The University of Toronto is one of the world's great universities, distinguished by an extraordinary depth and breadth of excellence. The University of Toronto Libraries System is the largest academic library in Canada and is consistently ranked in the top ten among academic research libraries in North America. The system consists of 40 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of over 300 graduate programs, more than 70 professional programs, and about 700 undergraduate degree programs. In addition to more than 12 million volumes in 341 languages, the library system currently provides access to millions of electronic resources in various forms and over 31,000 linear meters of archival material. More than 150,000 new print volumes are acquired each year. The Libraries' data centre houses more than 500 servers with a storage capacity of 1.5 petabytes.

The Thomas Fisher Rare Book Library is one of the largest repositories of publicly accessible rare books and archives in Canada. The collections are many and varied, reflecting the wide diversity of teaching and research conducted at the University of Toronto. The Library holds materials ranging from ancient papyrus fragments to contemporary artists' books, with many manuscript and print traditions from around the world strongly represented. The extensive archival collections focus on the papers of Canadian authors and cultural figures. Areas of particular strength include Canadian history and literature, European literature and philosophy, Hebraica and Judaica, the history and art of the book, the history of science and medicine, and Islamic manuscripts.

Description and Duties    

The Head of Rare Books and Special Collections (The Head) is responsible for building collections and developing programs and services to meet the growing needs of a diverse community of faculty, visiting scholars, and graduate and undergraduate students and promoting use of the collections in traditional and new methods of research. Reporting to the Associate Librarian for Special Collections, the incumbent will contribute to a dynamic division of five departments (Rare Books and Special Collections, the Cheng Yu Teng East Asian Library, Media Commons Archives, the Richard Charles Lee Canada-Hong Kong Library, and the University of Toronto Archives and Records Management Services) to build excellent research collections and supporting services.

Areas of oversight include:

• Responsibility for the management, operations, coordination, and strategic direction of the Department;
• Hiring, training, mentoring and assigning work priorities to a staff of more than sixteen employees including librarians and other skilled department members;
• Managing the acquisition and processing of print and manuscript materials in multiple formats through purchase and donation;
• Reference and public service activities;
• Overseeing the diverse pedagogic uses of collections by staff, students, and faculty.
• Expanding and nurturing strategic relationships with various external stakeholders, including alumni, Friends of the Fisher community members, and donors; and
• Serving as an ambassador for the Department and its collections.

The Head of Rare Books and Special Collections will develop strategic directions through collaborative relationships with colleagues throughout the University of Toronto Libraries, including advancement staff, administrative colleagues, and senior library management. The Head will develop collaborative relationships and programming with donors, the Friends of Fisher, members of the book trade, researchers, faculty, students, and other communities of interest in rare books and special collections.

As a collegial member of the Rare Books and Special Collections team, the department head will directly participate in library activities including reference services, cataloguing, seminars and teaching, digitization projects, and exhibitions.

QUALIFICATIONS & EXPERIENCE:

• A degree from an accredited Master's level program in library and information studies;
• Demonstrated commitment to the values of equity, inclusivity, diversity and accessibility;
• Relevant managerial/administrative experience in rare books and special collections, with proven team-building skills;
• Proven experience and expertise in building rare book and special collections;
• Successful record of attracting donations of funds and gifts-in-kind;
• Deep knowledge of the rare book trade;
• Demonstrated proficiency in several of the Thomas Fisher Rare Book Library's collecting areas;
• Demonstrated commitment to ongoing learning and professional growth;
• Strong evidence of a growth mindset: a librarian who demonstrates flexibility, creativity, and resilience;
• Outstanding oral and written communication skills;
• Ability to advocate on behalf of the library to increase public funds and ensure that resources are up to date; and
• Relevant research experience, publication, teaching or demonstrated record of scholarly activity.

PREFERRED QUALIFICATIONS & EXPERIENCE:

• An advanced degree in a relevant subject area;
• Additional language skills;
• Experience with special collections digitization projects.

Regularly named one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers, the University of Toronto strives to be an equitable and inclusive community, is strongly committed to diversity, and especially welcomes applications from racialized persons / persons of colour, women, Indigenous Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

The University of Toronto is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). In accordance with the AODA, accommodation will be provided to individuals with disabilities throughout the recruitment process. If you require accommodation in order to participate as a candidate in the recruitment process, please contact accommodate@kbrs.ca or communicate your needs to the recruitment professional named in the job description.

Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.
 
APPLICATION MATERIALS REQUIRED:

1. A cover letter
2. Curriculum vitae
3. Contact information for three references of which at least two have supervised your work.

If you're interested in this opportunity, contact Amorell Saunders N'Daw (asaundersndaw@kbrs.ca) or Bola Moradeyo (bmoradeyo@kbrs.ca), or submit your application online at: http://www.kbrs.ca/Career/15927.

Application Webpage: https://www.kbrs.ca/Career/15927

Application Deadline: August 3, 2022

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