News                    Archivaria

Members                  Foundation

Special Collections Archivist [Assignment: Chinese Canadian Archive] Toronto Public Library Deadline: August 11, 2022

3 Aug 2022 10:09 AM | Anonymous member (Administrator)

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, ON
Compensation: $82,992.00 per annum (2022 Rates)

STATUS:  Temporary Full-Time (For approximately twelve [12] months)
35 hours per week

Toronto Public Library is the busiest urban public library system in the world. Every year, we have millions of users visiting our branches and taking advantage of our online services.

We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Description and Duties  

Weeks 1 & 2:
Mon. to Fri. 9:00 am - 5:00 pm.

Note: position requires some oral and written comprehension of Chinese languages - pre-test required.


To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.


  • Arranges, describes and processes archival materials for the Library's physical and digital collections.
  • Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
  • Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
  • Meets established standards of production.
  • Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
  • Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
  • As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
  • Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
  • Providing information service involving research and reference materials.
  • Planning, conducting and evaluating individual programs and events.
  • Performs other related duties as assigned including outreach.


  • Graduate degree in archival studies from an accredited institution or equivalent education.
  • A minimum of three (3) years' progressive experience in archival arrangement and description essential.
  • Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
  • Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
  • Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
  • Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
  • Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
  • Strong interpersonal, communication, organizational and customer service skills.

Application information

POSTING #:  22-753EXT
POSTING DATE:  July 28, 2022
CLOSING DATE:  August 11, 2022

Toronto Reference Library Branch - Special Collections, Service Development & Innovation

How to Apply:

E-mail your cover letter and resume, quoting the Job Posting #, to We thank all applicants and advise that only those selected for an interview will be contacted.

COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage (URL):

tpl logo Toronto Public Library

Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500


The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

Privacy & Confidentiality  -  Code of Ethics & Professional Conduct

Copyright © 2022 - The Association of Canadian Archivists

Powered by Wild Apricot Membership Software