Archives Assistant
University of Alberta Archives

Location: Edmonton, Alberta
Compensation: $46,627 to $62,954 per year

The University of Alberta Archives is the official repository for the permanently valuable records of the University of Alberta and its affiliated institutions. Located on the University of Alberta's South Campus, the archives acquires, preserves and makes available university records and private papers from faculty, staff, students, alumni and various university related organizations.

The University of Alberta  is one of the top teaching and research universities in Canada, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering and health sciences. It is one of the largest employers in Alberta, with has five campuses located on the traditional territory of Cree, Blackfoot, Métis, Nakota Sioux, Iroquois, Dene, and Ojibway/Saulteaux/Anishinaabe nations; lands that are now known as part of Treaties 6, 7, and 8 and homeland of the Métis.

Description and Duties

As a member of the University of Alberta Archives (UAA) team, the Archives Assistant is responsible for carrying out archival processing, arrangement, description, preservation, reference and outreach functions for the UAA. The incumbent works with information technology as it relates to and supports access and preservation of archival materials and moveable cultural property. As a key support member, the incumbent also participates in shared services and initiatives such as research assistance, collaborative digital and special projects, promotion and outreach, general security, liaising with academic departments and other campus units, and the implementation of departmental goals.

Duties include:

• Acquire and preserve archival records
• Support the management of archival holdings at the University Archives through preservation, arrangement, and description.
• Assist with the acquisition of the institutional and private records by organizing the transfer of materials, assigning accession numbers and creating case files.
• Process and re-house archival materials, and apply preventative preservation methods as required.
• Monitor environmental controls in the archives' storage and working areas.
  

Facilitate access and outreach to clients

• Participate in the development and maintenance of online learning objects, including a web-based, open source application for archival description known as AtoM (Access to Memory).
• Develop descriptive finding aids and upload onto the institutional and provincial discovery sites.
• Support user research through reference and information services to students, faculty, staff and the general public, either in person, or via email or telephone inquiries.
• Retrieve and re-shelve material for researchers, and monitor researchers in the Reading Room to ensure they follow rules and regulations.
• Participate in the development and delivery of in-house and online initiatives to build awareness of the archives and its services.
  

Provide technology and digital initiatives support

• Digitize archival material existing in all formats and upload digital surrogates and metadata to various websites.
• Index and update metadata for digitized photographs and other digital materials to facilitate access for research, study, and discovery.
• Organize the digitization of archival audio visual materials for preservation purposes and research requests.
• Liaise with University faculties and departments regarding research and digitization projects.
• Work with the Web Applications Developer to maintain a dynamic website and facilitate the ongoing publication of fresh content to promote the archives.
  

Provide administrative support, training and other duties as assigned

• Oversee the management of archival supplies, and handle receipt, invoicing, and payment.
• Maintain access and research statistics, and develop reports on web usage, email, phone and in-person statistics.
• Contribute to the development and implementation of archival policies, procedures, and standards.
  

Minimum Qualifications:

• Diploma or Degree in a related program, such as Archival Studies, Library Science, Information Management, or a related discipline.
• Candidates should demonstrate a combination of the following:
• Experience working with archival materials
• Experience assisting researchers
• Experience using archival databases
• Proficiency with technology, particularly Google Suite
• Additionally, this position involves frequent lifting of boxes up to 35-pound boxes.
  

Preferred Qualifications

• Preference will be given to candidates with the following:
• Familiarity with Rules for Archival Description (RAD)
• Familiarity with AtoM software
• Familiarity with Canadian Copyright legislation
• Familiarity with FOIP
• Ability to read and write French and English
  

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis, and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Please apply online using the link provided:

https://www.careers.ualberta.ca/Competition/S101748108/

Application Deadline: Jul 04, 2022 - Online applications are accepted until midnight Mountain Standard Time of the closing date.

 

Location: Winnipeg, MB
Compensation: $17/hr

WAG-Qaumajuq has grown into one of the country's leading visual art museums with an international reputation! Founded in 1912, the WAG is one of Canada's first civic art galleries, housed in an iconic modernist building in the heart of downtown Winnipeg. Opened in 2021, Qaumajuq (the Inuit art centre) is a contemporary architectural landmark that connects to the WAG building on all four levels.

Description and Duties    

• Receive training in art and archival handling and safety, and museum best practices
• Become familiar with the WAG's archival holdings, storage, tracking systems, and database
• Maintain and augment the archival tracking records
• Assist with administrative tasks, such as minor photo editing and research requests
• Assessing and weeding archival records to Gallery criteria
• Obtaining copyright permissions or copyright research as necessary
• Organizing records to RAD standard
• Rehousing archives to archival best practices
• Creating finding aids for fonds and collections
• Physically moving archival materials to new locations
• Aiding with research (internal and external) requests
• Configure these finding aids into AtoM (Access to Memory) entries completed to the Manitoba Archives Information Network (MAIN) website
  

Qualifications    

• Completion of at least one year of university or college, in archival studies, history, art history, cultural studies, or a related field of study
• Exceptional attention to detail and organization
• Able to physically lift up to 30 lbs
• Ability to handle delicate and fragile items
• Capable of working independently, and as part of a team
• Under 30 years of age and returning to school on a full-time basis in fall 2022
• Experience working with archives, library, galleries, or museums is an asset
• Knowledge of, and interest in, the archival practice is an asset
  

How to Apply: ATTN: Manager, Human Resources

Winnipeg Art Gallery
300 Memorial Boulevard
Winnipeg, MB R3C 1V1
Email: humanresources@wag.ca
Fax: 204.788.4998
or through the Young Canada Works Portal

Application Webpage: https://www.wag.ca/about/postings/archival-processing-assistant-ycw/

Application Deadline: June 28, 2022

Archivist: Full Time, Permanent
South Peace Regional Archives

Location: Grande Prairie, Alberta
Compensation: $52,000 - $62,000

The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 120,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit www.SouthPeaceArchives.org for more information.

The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public records which reflect the cultural, social, economic and political history of this area. The Archivist at the South Peace Regional Archives provides archival expertise to the organization. They oversee the acquisition, preservation, arrangement and description, and access to our holdings, as well as ongoing collections management. Additionally, they provide expertise and support to staff, volunteers, members of the board, and the community, and contribute to the long-term planning, growth, and outreach activities of the organization.

The South Peace Regional Archives is located on the ancestral and traditional lands of many Indigenous peoples and within the territory of Treaty 8. We are dedicated to honouring the Calls for Action of the Truth and Reconciliation Commission, and the Archivist plays a key role in these efforts. In addition, the Archives will be moving to a new location in early 2023. Preparing for the move will be a key project for the Archivist in the first year of the position.

Description and Duties    

1. Acquisition. The Archivist draws on extensive knowledge of archival science to acquire authentic records of enduring value to develop a full range of both public and private records related to the south peace region of Alberta regardless of media.
a. Appraises records offered for donation to determine whether or not they should be acquired.
b. Guides members of the public through the records donation process, advising them on the legal transfer of ownership, and negotiating access and use conditions.
c. Maintains the accession register and the accession files.
d. Assists in producing and implementing policies and procedures regarding acquisitions.


2.Preservation. The Archivist supports the mission and business goals of the South Peace Regional Archives by overseeing the physical control and permanent preservation of our holdings.
a. Evaluates and assigns use and value priorities to the archival holdings so that the appropriate preservation and conservation measures are applied to the records.
b. Performs tasks and supervises the preservation activities of other staff and volunteers.
c. Examines the records and uses technical knowledge to identify formats and determine specific care and storage requirements.
d. Provides instruction to other staff, members of the public, and other institutions on the proper care, handling, and preservation of records of all media.

3. Arrangement and Description. The Archivist establishes physical and intellectual control of the records according to national archival standards.
a. Conducts research to determine the provenance, arrangement, composition, scope, informational content, and internal and external relationships of the records.
b. Prepares detailed descriptions about the structure, function and content of the records and records creator according to the Canadian Rules of Archival Description.
c. Reformats the material as necessary for public access, including scanning.
d. Enter archival descriptions into the database.
e. Produce finding aids.  

4. Collections Management. The Archivist oversees the care of the holdings of the South Peace Regional Archives.
a. Conversion of the Archives Database from Microsoft Access to Access to Memory (AtoM).
b. Inventory and rehouse the collection as needed.
c. Housekeeping and pest management.
d. Environmental monitoring.

5.Access. The Archivist assists researchers in accessing the holdings of the South Peace Regional Archives.
a. Provide reference services and research assistance to researchers in the public reading room.
b. Provide reference services for remote research requests submitted via phone or email.
c. Assists researchers and members of the public, providing access to holdings and advising them with respect to provincial access and federal use legislation.
d. Provide advice on copyright questions regarding the use of archival records.

6. Awareness. The Archivist works with other staff, other organizations, and community groups to plan and produce programs, materials and events in accordance with the South Peace Regional Archives Society's goal to promote appreciation for the historical resources and culture of the south Peace.
a. Work with staff to develops exhibits.
b. Provides archival education by conducting workshops, giving presentations, and writing articles for publication.
c. Research and write articles for the Archives blog and Telling Our Stories magazine.
d. Participates in provincial and national associations, advisory boards and cross-government initiatives to foster partnerships with various stakeholders groups.

7. Administration. The Archivist works actively with the Executive Director to help prepare grants, reports, and other administrative functions. The Archivist is responsible for supervising designated staff and volunteer projects.
a. Assists with preparation of reports for the Board, funding partners, and others.
b. Assists in the preparation of grant and funding requests.
c. Assists with the supervision of staff and volunteers.

8.Performance and Evaluation.
a. The Archivist position carries with it a probationary period of six months, during which time employment may be terminated by either party without penalty.
b. A formative evaluation of the Archivist will be conducted by the Executive Director on an annual basis to support the goals of the organization and the individual.
c. A summative evaluation will be conducted as needed, and upon the termination of the employee.

Qualifications   

• A master's degree in Archival Studies or a related field is required. Additional coursework in a related field would be considered an asset. A combination of education and experience in an archival setting may be considered.
• 1-3 years experience working in an archival setting is required. Experience supervising staff/volunteers and/or in project management would be considered an asset.
• A solid understanding of principles, standards and methodology of archival studies and records management, and proven skills in the interpretation and application of archival theories.
• Awareness of Canadian and Alberta history, political climate, and social context in which records were created would be considered an asset.
• Good understanding of Reconciliation, and the history of settler and Indigenous relations in Canada.
• Familiarity with Microsoft Access Software and/or Access to Memory (AtoM) Software would be considered a strong asset.
• Strong organizational, communication, analytical and research skills.
• Good conflict resolution and negotiation skills.
• A strong aptitude for independent decision making and acting with initiative.
  

In addition to these qualifications, the successful candidate must:

• Have a valid driver's license.
• Be willing and able work some flex time or overtime, including evenings and weekends, as required.
• Be willing and able travel for events, meetings, and training.
• Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis

The South Peace Regional Archives in Grande Prairie Alberta is looking for a skilled, driven, and adventurous Archivist to join our team. Being part of a small non-profit organization you will not only gain direct experience in a range of archival activities, but take a leadership role in the heritage preservation of our region. You will be able to help guide our work, and have a direct impact on the organization. This has never been more true than now, as we prepare to design, set up, and relocate to our new home. If you want to be part of a small, dynamic, archives team, and help to build and grow your own workspace, we encourage you to apply.  
 
Interested candidates must submit an application (resume and cover letter) by 11:59 pm on July 3, 2022 to be considered for the position. Applications must be sent to South Peace Regional Archives Executive Director, Ellyn Vandekerkhove, via email at Director@SouthPeaceArchives.org. Only candidates selected for interviews will be contacted.

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous persons, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

Application Webpage (URL): southpeacearchives.org

Application Deadline: July 3, 2022

86589542_job_posting_archivist_2022_2.pdf

 

 

Manager, Archives Management,

Royal Canadian Mounted Police

Location: Ottawa (Ontario) (Most of the work can be done from home although the Manager must be able to come to the office)
Compensation:$100,121 to $116,116

The Royal Canadian Mounted Police (RCMP) Archives Management Section (AMS) is looking for a new Manager! We are looking for an experienced Archives professional with vision to help us chart our path forward - honouring the rich information holdings currently under our control and leading us to a future that preserves, protects, and leverages our physical holdings and our Born Digital records for generations to come.

About the RCMP

For nearly 150 years, the RCMP has been Canada's national police service. We have national, federal, provincial, and municipal policing mandates. From coast to coast to coast, we work at the community, provincial/territorial and federal levels. The RCMP is made up of more than 20,000 police officers, supported by nearly 10,000 civilian employees in over 700 detachments in 150 communities across the country. We also provide policing services in more than 600 Indigenous communities.

The RCMP is more than just a police service. We're part of the fabric of Canada, made up of people who care about their work, their communities, and each other. We're looking for a values-driven candidate who will lead the care and share of the Archives of our institution, and increase how we use them to learn from the lessons of our past.

Greater oversight, a new labour relations regime, and increasing public scrutiny are new aspects of the RCMP's operating context. Broader external disruptions driven by societal changes in the environment and technology are recognized and met with internal transformational changes. This dynamic interplay provides an opportunity to examine traditional ways of working by using new technologies and approaches - including in our information management and Archival approaches. The RCMP follows Library and Archives Canada and Treasury Board of Canada guidance on the management of information, and we are eagerly planning for a move into the Digital Archives space as the RCMP creates and manages Born Digital records.

About the Archives Management Section

AMS manages the RCMP's Archival Program which preserves records that chronicle decisions, actions and memories for the benefit of future generations. The RCMP's archival records are authoritative sources of information which support accountability and transparency in operational and administrative actions. Safeguarding the RCMP's corporate memory is vital to preserve Canadian history, and also mandatory from a litigation and accountability perspective. The section identifies, preserves, provides access to, and disposes of the permanent records of the RCMP, responds to research requests, and plans for the future of Archives services and management for the department.

AMS is part of the Digital Collaboration and Information Branch. Under the general direction of the Director, the AMS Manager is responsible for: the operation of the Archival Program in accordance with relevant federal legislation, policies, and guidelines; the preservation of the permanent records of the RCMP to established professional standards; the coordination of access to information and protection of privacy according to relevant access and privacy legislation; and plans for a move to Digital Archives in service of the future of digital information management at the RCMP.

Work environment

As the RCMP IM/IT Program charts the path forward for our future ways of working, roles are being assessed for the feasibility of long-term telework and hybrid work options. The majority of the AMS Manager's responsibilities can be done remotely; however, candidates need to be able to occasionally work onsite for planning and management purposes and in case of emergencies. As such, we are limiting our search to candidates in the NCR. The RCMP Archives are located at the Leikin campus, located at 73 Leikin Drive in Barrhaven, Ontario (Ottawa suburb, located south-west of downtown.) The Leikin campus offers free parking, nearby bus service, and easy access for runners, walkers, and cyclists. Employees have access to a cafeteria (currently closed while most staff are working remotely,) a fitness centre, and shower and locker facilities.

Description and Duties:

Archives Management and Direction

• Develops, recommends, manages, and monitors effectiveness of archives management policies, direction, and services.
• Provides advice and interpretation of relevant RCMP and Government of Canada policies and direction, and relevant legislation, to RCMP management and AMS staff.
• Develops and implements plans for the evolution of the RCMP's archives program for long-term preservation of physical and digital holdings.
• Manages, plans and directs the archives section in the identification, collection, arrangement, analysis, description, and disposition of all RCMP archival records.
• Directs the control, custodial care, and conservational policies for archival RCMP records.

Management Functions (Planning, Reporting, Human and Financial Resource Management)

• Manages the human, financial, and property resources of the section to meet business goals.
• Monitors the activities of the Section, prepares reports, work plans, and quality reviews to assess overall efficiency and performance.
• Assesses Section staffing needs, makes recommendations on staffing approaches and organizational structure, participates in recruitment processes, and make effective hiring decisions.
• Manages Section staff including staff support and development, performance management/review, coaching/mentoring, health and safety, and other matters.

EDUCATION:

• Successful completion of two years of a post-secondary program with acceptable specialization in social science, statistics, library/archival work or a law-related field.

NOTE: Acceptable combination of education, training and/or experience is defined as completion of high school diploma plus a minimum of four years in Archives, Information Management, or Library operations.

Degree equivalency information available at the application URL below.

EXPERIENCE:

• Experience in Archives, Library, or Information Management operations.
• Experience in the planning and management of human* and financial** resources.
• Experience in developing and implementing changes in the workplace - for example, options, considerations, or strategic approaches.
  

* Managing human resources is defined as ongoing supervision of direct reports including such things as assigning work, managing and evaluating performance, leave approvals, etc.

** Financial management is defined as managing or being accountable for a budget, including such activities as monitoring expenditures, forecasting, planning, budget allocation and/or reporting.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Education:

• Graduate (Master's or PhD) education in archival science, library & information science or information management, or history
• Degree equivalency information available at the application URL below.
  

Asset Certification:

• Training or certification in a Change Management methodology (for example, Prosci ADKAR)

Asset Experience:

• Experience in managing an archival program or archival facility.
• Experience in developing and implementing digital services in a government department OR in an Archives OR in a Library
• Experience developing and implementing Archives policies, procedures, guidelines or processes
• Experience in the acquisition, description, or management of digital information resources
  

The following will be applied / assessed at a later date (essential for the job)

• Bilingual - Imperative (CBC/CBC)
• Information on language requirements
• Second Language Writing Skills Self-Assessment

In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:

Unsupervised Internet Test of Second Language Writing Skills (information available at the application URL below. )

KNOWLEDGE:

• Knowledge of principles and techniques pertaining to archival science and records management.
• Knowledge of performance reporting practices or methodologies to evaluate, improve, maintain and communicate on the performance and impact of service delivery to clients

ABILITIES AND SKILLS

• Ability to communicate effectively, orally and in writing

PERSONAL SUITABILITY:

• Critical Thinking
• Create Vision and Strategy
• Mobilize People
• Collaborate with Partners and Stakeholders
• Promote Innovation and Guide Change
• Achieve Results

Conditions of employment

Top Secret security clearance - RCMP Top Secret Security Clearance
All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

VACCINATION:

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.
 
HOW TO APPLY:

You will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).
When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:

1- Name of the department or organization where the experience was acquired;
2- Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y);
3- Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

VACCINATION:

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Application Webpage (URL): https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1800?poster=1787641

Closing date: 13 June 2022 - 23:59, Pacific Time

ARCHIVISTE
Centre d'études acadiennes Anselme-Chiasson - L'Université de Moncton

Compensation: de 57 120 $ à 66 909 $/an

Le Centre d'études acadiennes Anselme-Chiasson (CEAAC) créé en 1968 possède la plus grande collection mondiale d'archives et de documentation concernant les réalités acadiennes. Ses différents secteurs sont dirigés par des spécialistes qui assurent la gestion des collections, l'avancement des recherches dans leurs domaines respectifs en plus de répondre aux demandes des usagers. Le CEAAC utilise et met en pratique les divers moyens technologiques dans la gestion et la préservation de ses collections.

Relevant de la Bibliothécaire en chef et sous la supervision immédiate de la chef de service, la personne occupant ce poste sera responsable de traiter des fonds d'archives privés et institutionnels, d'assurer le développement des collections archivistiques, en plus d'appuyer les chercheures et chercheurs et les usagers dans leurs requêtes en recherche. La personne devra demeurer à jour dans le domaine des études acadiennes.

RESPONSABILITÉS :

• Procéder à l'archivage, au classement et à l'indexation des fonds privés et institutionnels;
• Maintenir le registre des entrées dans la base de données Ultima;
• Assister les chercheures et chercheurs dans leurs recherches;
• Travailler avec les donateurs dans le but d'évaluer et d'acquérir des archives, afin d'enrichir la collection actuelle du CEAAC;
• Coordonner et superviser le travail du personnel étudiant et contractuel;
• Participer à divers comités selon les projets;
• Participer aux activités promotionnelles du Centre;
• Toutes autres tâches demandées dans le cadre de ses fonctions.

EXIGENCES :

• Détenir un diplôme universitaire de premier cycle dans un domaine pertinent au poste;
• Avoir une connaissance des règles pour la description des documents d'archives (RDDA);
• Avoir de l'expérience dans le travail des archives;
• Avoir une bonne connaissance de l'histoire acadienne;
• Avoir un très bon sens de l'organisation et de la planification;
• Posséder des habiletés de présentation orale;
• Capacité de travailler en équipe ainsi que de façon autonome;
• Avoir un esprit créatif, dynamique et innovateur afin de générer de nouvelles initiatives;
• Avoir une bonne connaissance de la suite Microsoft Office;
• Avoir de l'expérience dans la supervision du personnel;
• Posséder de bonnes aptitudes pour la rédaction;
• Démontrer une maîtrise de la langue française et de la langue anglaise à l'oral et à l'écrit.

ATOUT :

• Avoir une connaissance du logiciel Ultima;
• Avoir une connaissance des règles pour la description des documents d'archives (RDDA);
• Avoir une connaissance des droits d'auteur;
• Avoir une expérience pertinente dans le milieu universitaire.

AUTRES CONDITIONS :

• Posséder les attributs physiques reliés aux déplacements de charges légères;
• Être disponible pour travailler des heures flexibles au besoin.

Additional Information    Fermeture du concours le 7 juin 2022
Numéro de référence UM22-OUR143_M02560-00
 

Pour soumettre votre candidature:

https://www.umoncton.ca/emploi/index.php?case=21&ID=19613&Type=5
Application Deadline:  le 7 juin 2022

86589542_poste.pdf

Canada Excellence Research Chair (CERC) Position in Cultural Heritage Knowledge Integration in Ocean and Maritime Studies, Faculty of Humanities and Social Sciences, Memorial University
Memorial University of Newfoundland & Labrador

Location: St. John's, NL, Canada
Compensation:  http://munfa.ca/wp/wp-content/uploads/2019/05/Appendix-D.2_CA-19-20.pdf

The Faculty of Humanities and Social Sciences at Memorial University is home to over 200 researchers in fifteen academic departments, and contains the Maritime History Archive (MHA) and the Folklore and Language Archive (MUNFLA). Both of these are internationally significant archives; the MHA is one of the world's largest repositories of materials related to global waged workers from the mid-19th to the mid-20th century; MUNFLA is one of the oldest and largest archives of intangible cultural heritage. The Faculty houses a full range of undergraduate and graduate degree programs, diplomas, and certificates, including interdisciplinary, international, and co-operative education models.

Many of our programs include research and training in cultural heritage and ocean and maritime studies, while directly engaging with archives. The successful candidate may work with Memorial University's CREAIT Network, our branch of Canada's RDC, and other research centres such as the Research Centre for Music, Media and Place.

The Faculty places strong emphasis on the cultural and social heritage of Newfoundland and Labrador, and is keenly interested in issues of social justice, reconciliation, and respectful collaborative relationships with Indigenous peoples and communities. Among its key areas of inquiry are life in the North Atlantic, diverse ocean and maritime cultures, and what it means to live near, on, or by the sea.

Memorial University is the largest university in Atlantic Canada. As the province's only university, Memorial plays an integral role in the educational and cultural life of Newfoundland and Labrador. Offering diverse undergraduate and graduate programs to over 18,000 students, Memorial University provides a distinctive and stimulating environment for research and learning in St. John's; a safe, affordable, friendly city with great historic charm, a vibrant cultural life, and easy access to a wide range of outdoor activities.


Description and Duties    

The Faculty of Humanities and Social Sciences at Memorial University invites applications to the highly prestigious Canada Excellence Research Chairs (CERC) Program with specialization in Cultural Heritage Knowledge Integration in Ocean and Maritime Studies. The CERC 2022 Competition aims to attract world-leading research talent to Canada with the high potential to generate social and economic benefits via their research aligned with priority areas of Canadian science, technology, and innovation (ST&I). The allocation to this non-renewable position is $500k/year for 8 years for a total of $4M, with all funds available to the applicant for research activities. The CERC recipient will be appointed to a full-time tenure-stream faculty position.

See attached job ad for full details and links to CERC documents.

Qualifications
    
The successful candidate will be an established, internationally recognized leader in their field. They will be expected to create an externally funded research program, and provide expertise and leadership in the development of digital infrastructure and methods which foster the long lasting transformation of institutional archives into digital data stores offering new computational modes of access to extensive world-class archival holdings. The candidate should have expertise in one or more areas and fields related to knowledge integration of cultural holdings, such as:

archival and information sciences;

digital repositories as well as their design and architectures;

large scale digitization, data mining, and information retrieval;

and linked open data and application programming interfaces.

This should be in combination with expertise in digital humanities and on the diverse multi- cultural socio-economic histories of ocean & maritime Indigenous and colonial societies and cultures of the 19th through 21st centuries. The candidate should have a proven record of building collaborative research networks combining archival, historical, computational, and information science methodologies in innovative ways.

How to Apply    

The selection process will be conducted in consultation with Memorial's Office of Indigenous Affairs, as well as with research and teaching elements of the Faculty of Humanities and Social Sciences. Appointment of a candidate to the advertised position is conditional upon the success of the CERC application. The application process involves 3 stages. For Stage I, candidates will submit an application to the Faculty of Humanities and Social Sciences; details on the selection process are available here. The application should include:

• a cover letter describing their fit with the CERC Program (1-3 pages);
• a curriculum vitae including the names and contact information of at least three referees;
• a brief research plan covering the 8-year duration of the CERC position (1-3 pages);
• a statement on how the applicant's research program fosters and implements best practices
  

in equity, diversity, and inclusion (EDI) (1-3 pages);   

• a statement on how the candidate's research program could develop new links, synergies, and knowledge exchange between academia, government, industry, and Canada's northern and Indigenous communities in Newfoundland & Labrador (1-3 pages).

See attached job ad for full details.

Application Webpage (URL): https://www.mun.ca/vpacademic/academic-recruitment/canada-excellence-research-chairs/

Application Deadline: 11 June 2022

 
MUN_86589542_hss_cerc_in_chkioms_-_may_1012_202211.pdf

Coordinator Regional Medical Archives
Cree Board of Health & Social Services of James Bay

Location: James Bay Region
Compensation: Class 36: Min. $70,185 - Max. $91,241

IN PARTNERSHIP WITH THE GOVERNMENT OF QUEBEC, THE CREE BOARD OF HEALTH AND SOCIAL SERVICES OF JAMES BAY PROVIDES HEALTH AND SOCIAL SERVICES TO THE 9 COMMUNITIES OF THE CREE NATION OF EEYOU ISTCHEE

SUMMARY OF THE POSITION

Under the direction of the Regional Proximity Director - Regional Miyupimaatisiun Services, the incumbent has the responsibility for managing all information in the client file including, but not limited to medical, psycho-social, youth protection, etc. for the CBHSSJB, and assumes responsibility for management of all regional resources and activities related to the Regional Medical Archives of the CBHSSJB in all facilities and mission of the CBHSSJB, and all 9 communities of Eeyou Istchee.  
More specifically, the incumbent is responsible for the adequate and optimal management activities related the medical records management to assume the management of medical and hospital information statistics, analysis, evaluation, accessibility, transmission, confidentiality, conservation and security. The Coordinator of Regional Medical Archives has the mandate to standardize the services offered, work internal processes and working tools appealing the best practices following the legislation, norms and active standard.

In close collaboration with the Director of Medical Services and Affairs (DMAS), and the all Directors of Professional Services and Quality Assurance (DPSQA), the incumbent will be called upon to provide guidance and advise on the qualitative management of information on users.

In addition, the incumbent will collaborate in activities related to the definition and implementation of clinical information systems (CIS) and participate in the definition, planning and development of unit programs, policies and protocols, other programs, evaluation and performance of quality assurance functions.

SPECIFIC FUNCTIONS

• The incumbent is responsible for the adequate and optimal management activities related the medical records management to assume the management of medical and hospital information statistics, analysis, evaluation, accessibility, transmission, confidentiality, conservation and security.
• The Coordinator of Regional Medical Archives has the mandate to standardize the services offered, work internal processes and working tools appealing the best practices following the legislation, norms and active standard.

Furthermore, the incumbent is an active collaborator with all the clinical electronic archives. More specifically:

1. Plan, organize and evaluate the activities of the Regional Archives Service for the entire CCSSSBJ.
2. Ensure adequate and optimal management of activities relating to the management of files, the processing and coding of medico-administrative data, as well as the management of operating systems supporting these activities.
3. Collaborate with the Hospital Director, Regional Proximity Director - Regional Miyupimaatisiun Services in the assurance of planning, budget planning, coordination, accountability, quality assurance and evaluation.
4. Ensure operational management (access, direction, accountability, planning, organization, coordination, implementation, control, supervision and reporting) and participate in the management of human, financial, material and information resources for all services provided, in collaboration with functional program staff/managers.
5. Standardize all practices and protocols for the services under its responsibility.
6. Collaborate in the implementation of processes allowing the computerization of the file and the implementation of clinical information systems (CIS).
7. Ensure the optimization of processes in the archives sector and ensure sound change management with all partners involved.
8. Know and put into practice the confidentiality rules of the institution by taking the necessary measures to protect the integrity, confidentiality and security of users' personal information.
9. Develop, implement and update service policies and procedures.
10. Ensure links between the various departments and the organization's partners.
11. Ensure a healthy work environment in its departments (mobilization, leadership) and the development of human resources skills.
12. Participate in any Committee related to the management of user information.
13. Responsible of the development, deployment and operationalization of the Regional scanning and classification process.
14. Responsible of the patient identification data integrity following the directive, normative code and other relevant government reference.
15. Know and put into practice the rules of confidentiality policies of the organization by taking the necessary measures to protect the integrity, confidentiality and security of users' personal information.
16. Establish, in collaboration with the Regional Proximity Director - Regional Miyupimaatisiun Services and the assistant-head of archives, the objectives of the service and determine the actions to achieve these goals.
17. Plan, organize, standardize, direct and coordinate the activities of the regional medical archives.
18. Participate in the planning and implementation of various local, regional, supra-regional and provincial CIS project.

Education and experience:

• University degree in medical archives and/or in a discipline relevant to the position;
• A diploma as a medical archivist from a school recognized by the competent department and/or a diploma recognized by the Association des gestionnaires de l'information de la santé du Québec or by the College of Medical Archivists of Canada (Association of Medical Archivists of Canada) can also be accepted;
• Five (5) years of relevant experience as a medical archivist;
• Degree in Management is an asset;
• Member in good standing of the AGISQ is an asset.

Knowledge and abilities:

• Strong knowledge of the MSSS social practice, programs, laws, regulations, RUIS Network, orientations and trends, including CHSSC (formerly CLSC), hospital services, rehabilitation, mental health and dependencies, and public health;
• Good knowledge and experience in the management of archive services, and service corridors for health care services;
• Experience with processes induced by the interface of inherent IT applications;
• Work experience related to the development and/or monitoring of performance indicators for the management and interpretation of dashboard data;
• Excellent knowledge of current legislation, norms and standards;
• Knowledge of various laws concerning the management of information of the Health of Quebec, such as Access to Information Act, LSSSS and chapter S-5, Archives Act, Act respecting the legal framework of the information technologies etc.
• Knowledge of the features of an IPM is an asset;
• Knowledge of the features of an interface is an asset;
• Knowledge of coding standards for ICD-10-CA, CCI and ICD-O;
• Knowledge of the features of an EMR and/or DCI is an asset;
• Good knowledge of the normative framework of I-CLSC;
• Learning agility of IT software;
• Good command of Med-Echo system and Microsoft Office suite (Word and Excel) and knowledge of Impromptu (an asset);
• Knowledge of DSQ, SI-PMI, Crystal-Net applications and a forms management module is an asset;
• Knowledge of Medipatient ADT and MedIndex, IPMR concept and interface functionality (an asset for future deployment projects);
• Excellent computer skills MS Office (i.e. Word, Excel, Power Point, etc.);
• Extensive experience with data analysis, preparation and presentation of data;
• Strong knowledge of social services related theory, practice, current issues and trends, and program planning, professional standards and acts, clinical supervision, including the development of policies and program manuals;
• Strong leadership, multidisciplinary team and line management skills;
• Good record in an appropriate level of professional services or programming line management or leadership, and; human, financial, and information resources management is an asset;
• Flexibility and ability to adapt to change;
• Knowledge of, or ability to grasp the issues and context that relate to First Nation professional services programming;
• Ability to apply Eeyou (Cree) culture, values, traditions and teachings into programs and services;
• Knowledge of Cree culture, communities and language is an asset;
• Excellent critical thinking, decision-making, planning and organizational skills as applied to professional practice planning and implementation;
• Results-oriented, autonomous, flexible, and ability to multi-task;
• Excellent interpersonal communication, leadership and teamwork skills;
• Excellent communication skills, both written and presentation;
• Ability to effectively collaborate with all colleagues, as a team member and team leader;
• Ability in administrative and statistical computer applications, and management information systems.

LANGUAGE

• Fluent in English and French;
• Ability to read government documents in French;
• Fluency in Cree is a strong asset.

OTHER

•Willing to travel extensively and participate in required training.

Application information

To apply, please forward your resume to:
Cree Board of Health & Social Services of James Bay
Tel  514-861-5955          Fax 514-989-7495
Email   jobs.reg18@ssss.gouv.qc.ca

With your application, please make sure to specify the Posting # and the Job title on which you wish to apply.

https://creehealth.org/careers/job-postings/dev-m-2223-0015-coordinator-regional-medical-archives-0315

Application Deadline: May 26, 2022

86589542_dev-m-2223-0015_coordinator_regional_medical_archives_-_eeyou_istchee_communities.pdf

Archivist

Inuit Circumpolar Council Canada

Location: Ottawa, Ontario
Compensation: $70,000-$75,000

The Inuit Circumpolar Council Canada is a non-profit organization led by a board of directors comprising the elected leaders of the four land-claims settlement regions: Inuvialuit, Nunatsiavut, Nunavik, and Nunavut. Our organizational history stretches back to the late 1970s.  As with other small NGOs we have collected and preserved our work over the decades in the form of physical documents, photographs, audio and videos, and even film. Most recently our documents have been in electronic and digital forms. Help us preserve and promote our corporate memory, and in doing so bring the Inuit voice to the international community. If you thrive on challenge and want to make a difference for Inuit across the circumpolar world, this is a great opportunity.

Description and Duties    

The ideal candidate should be well versed both in the field of archives and possess knowledge of the Inuit community, domestically in Canada, and preferably in the circumpolar Arctic as well. This is a one-year contract with the possibility of extension to develop our archives from the ground up.

Key Duties and Responsibilities:

• Develops, arranges and describes archival collections in accordance with accepted standards and practices.
• Creates internal and online finding aids using contemporary tools in accordance with accepted archival standards, and for the Inuit community.
• Develops and implements procedures for the acquisition, processing, digitization, and preservation of archival materials.
• Recommend and coordinate acquisition for equipment, software, and supplies necessary to support on-going digitization efforts.
• Interacts with donors of archival collections both internal and external to the organization.
• Appraises potential collection additions and makes recommendations for acquisition of new collections and de-accessioning of existing collections, relevant to the ICC Inuit community.
• Participates in the development and implementation of policies and standards for the archives.
• Supervises and trains lower level staff, students, volunteers, as appropriate.
• Promotes collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities.
• Participates in the collection of oral histories as appropriate.
• Maintains professional knowledge base and skills through continued education.
• Provides guidance in identifying and soliciting funds, including grant proposal writing.
• Performs miscellaneous job-related duties as assigned.

Qualifications - Knowledge and skills:

• Knowledge of the Inuit community within Canada, and in the circumpolar Arctic.
• Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset).
• Skill in the use of computer with Windows-based operating environment.
• Ability to develop and maintain finding aids using contemporary archival tools.
• Knowledge of archival and preservation concepts, methodology, and techniques.
• Skill in organizing resources and establishing priorities.
• Ability to effectively communicate and foster a cooperative work environment.
• Substantial knowledge of research methodology and skill in providing research assistance.
• Knowledge of archival ethics and laws relating to archival management.
• Knowledge of the historical contexts governing archival operations.
• Ability to make evaluative judgments.
• Knowledge of automated storage and retrieval systems, electronic records, and electronic publications.
• Ability to supervise and train employees or volunteers, to include organizing, prioritizing, and scheduling work assignments.
• Skill in searching and maintaining online and other electronic retrieval systems.
• Ability to communicate technical information to non-technical personnel.
• Knowledge of library theory, concepts, methods, and techniques.
• Ability to create, compose, and edit written materials.
• Knowledge of available sources of archival materials.
• Ability to assess objectives and operational requirements and to develop and implement suitable operational policies and/or procedures.

Education:

• Bachelor's degree; at least five years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Previous experience working with Indigenous research methodologies, systematic literature review, scholarly information and research methods would be an asset.
• Preferred: Master of Archival Studies (MAS) or a Master of Library and Information Studies (MLIS). Other background in a library, archives or cultural heritage may be considered.

Other Information:

• Work is normally performed in a typical interior/office work environment including frequent use of computer;
• Limited exposure to physical risk;
• Moderate physical activity. Requires handling of average-weight objects up to 50 pounds and some standing or walking;
• Must have proof of COVID-19 vaccination;

Application information

Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring. We encourage applicants to self-identify.

We would like to thank all applicants in advance for their interest in ICC; however, only those selected will be contacted.

Please send a cover letter and resume to the attention of:

Jocelyne Durocher, Financial and HR Director, ICC Canada
email: jdurocher@inuitcircumpolar.com or apply online

Application Webpage (URL): www.inuitcircumpolar.com
Application Deadline: May 27, 2022

Digital Archives Intern
Arnprior & McNab/Braeside Archives

Location: Arnprior, Ontario
Compensation: The rate of pay is $15.00/hour

The Arnprior & McNab/Braeside Archives (AMBA) is a non profit organization which identifies, collects and makes available the records related to the history of the Town of Arnprior and the Township of McNab/Braeside. The AMBA holds material in a variety of formats. A growing number of digitized and born-digital records have prompted the need for new digital preservation measures to be developed and implemented.

Description and Duties    

The Intern's main activities will pertain to the digital holdings of the AMBA. There will be three main priorities:

1. Analyze the AMBA's digital collections to identify and secure existing     digital assets in the correct folders and drives
2. Reduce the digital backlog by connecting digitized items to records in the     in-house InMagic/DBTextworks database, which are then uploaded to the     AMBA website
3. Create and add to a Digital Asset Register for the archives according to     a template that will be provided, documenting information about AMBA's     digital    holdings and their disposition

If time allows, the intern will prepare for future data migration by identifying and isolating media formats in the collection that are at risk of obsolescence.

The successful candidate will also assist the archivist in some day-to-day duties. This includes digitization and helping the public with research. They will complete weekly updates of work for the archivist. They will also produce at least one blog post at the end of the project, with the opportunity to contribute to further outreach efforts, which will be shared with the public.

The intern will gain valuable skills in digital records management and best practices in the care and preservation of digital objects. They will also become familiarized with the work environment in a rural community archives.

Qualifications       

• Must be between 15 and 30 years of age, legally entitled to work in Ontario, and a Canadian Citizen or permanent resident
• Either a recent graduate in Archival Studies, Museum Studies, History or similar program OR a student working towards a degree or certificate in one of the above programs.
• Strong computer skills, including working knowledge of Microsoft Office and the ability to implement and learn new software and applications
• Excellent attention to detail
• Ability to work independently
• Strong writing and research skills
• Ability to safely lift up to 20 lbs (training will be provided)
• Experience working with digital collections; knowledge of data preservation software and digitization workflows  
• Utilization of social media (Facebook and Twitter) in an organizational setting
• Experience working in an archives or museum
• Familiarity with Ottawa Valley history
  

How to Apply

Apply by sending a resume and covering letter to adarchives@hotmail.com. Questions about the role can also be directed to this address.

Application Webpage (URL): adarchives.org

Application Due Date: End of day on May 24, 2022. 

Location: Surrey, BC
Compensation: $37.36 hourly


As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.

City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward.

Build a City. Build a Future at the City of Surrey

Scope

The City of Surrey is looking for a collaborative and dynamic Archivist with demonstrated experience in archival collections management, arrangement and description, database systems, digitization processes, facilitating public access to archival collections, staff and volunteer supervision, preventative conservation, and community development. Reporting to the Manager of Heritage Admin. & Facilities, the Archivist engages in advanced levels of archival work, and leads service delivery at the Surrey Archives.

This is an excellent opportunity for an Archives professional with demonstrated initiative, leadership abilities and public service and communication skills.

The Archivist:

• Appraises, processes, arranges, and described archival materials
• Acquires community collections and liaises with the City's Records Management division for the transfer of City records of enduring value.
• Arranges and describes archival records according to Canadian archival standards.
• Provides access to collections through in-person reference services and through an online database and various social media platforms.
• Leads digital preservation and database management initiatives.
• Leads all aspects of operations of the Surrey Archives, including day to day operations, public programming, and outreach initiatives.
• Liaises and negotiates with donors, community groups and associations.
• Develops annual service delivery plans.
• Monitors budget, revenues, and approved expenditures
• Identifies and prepares grant applications.
• Supervises and assists subordinate staff, volunteers, students and interns.
• Works collaboratively with other City staff.
• Prepares written reports and delivers presentations to community groups, advisory boards, and committees of Council.
• Oversees facility maintenance, safety, security.

Qualifications    

The successful applicant will be familiar with the Truth and Reconciliation Commission's 94 Call to Actions, United Nations Declaration on the Rights of Indigenous Peoples, and best practices for archives. The successful applicant will have strong written and oral communication skills, experience working in archives, and be able to provide excellent customer service. The ability to think critically and quickly while identifying and recommending research solutions and resources is essential for success in this role. Experience in budget preparation, grant writing, administration, staff supervision, facility maintenance, and marketing and outreach is required.

The successful candidate will have:

• University or college level graduation in a related discipline.
• 3-5 years of progressively responsible experience in the delivery of professional cultural programs including experience in facility management.
• An equivalent combination of education and experience will be considered.
• Must have technical expertise applicable to the specific role.

We offer a dynamic work environment and excellent opportunities to advance.
 
How to Apply: If you are interested in this opportunity please apply at https://www.surrey.ca/about-surrey/jobs-careers to Job ID 4562.

Application Webpage (URL): https://www.surrey.ca/about-surrey/jobs-careers

Application Deadline:

May 12, 2022