Assistant, Records Management
Concordia University

Location: Montreal, QC
Compensation:  Salary: $31.12 - $37.43 per hour (CUSSU)

Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

PRIMARY RESPONSIBILITIES

• Assist the Records Management team in the development, implementation, and maintenance of the Records Management Program, including the Records Classification and Retention Plan (RCRP).
• Apply the Records Management procedures and processes.
• Ensure that search requests, retrievals, circulation and tracking of boxes and files stored at both the onsite and offsite storage facilities are handled efficiently within a timely manner (48 hours response time).
• Coordinate the Secure Shredding Program for the University, including the annual destruction process of inactive records and coordinate regular shredding service with the supplier.
• Assist end-users with the organization of their documents and with the use of the RCRP.
• Ensure and reinforce the proper application of the boxing procedure, assist end-users as needed and disseminate training documentation to end-users.
• Coordinate and execute digitization projects and ensure projects comply with digital norms and standards.
• Apply the Records Retention rules to files and records and assist in the appraisal of records for retention purposes.
• Undertake the preliminary processing or archival records in all media, review and sort archival records and prepare box listing.
• Participate in the development of the records management software, reinforce its proper use and disseminate training documentation to end-users.
• Assist with the identification of vital records.
• Provide clerical support: file, photocopy scan documents and data entry as required.
• Assist the Lead, Records Management and Archives with special assignments and projects.
• Perform other duties as required in support of the department.

REQUIREMENTS

• Diploma of Collegial Studies (3-year technical DEC) in Information & Library Technologies or in a field pertinent to the primary responsibilities and four to seven years of related work experience.
• Good knowledge (Level 4) of spoken and written English and French in order to analyze and summarize documents, to communicate with clients and to respond with sensitivity to queries.
• Good knowledge (Intermediate level) of MS Office (Word, Excel, and PowerPoint) in a Window environment.
• Excellent organizational and interpersonal skills.
• Ability to work independently and in a team environment.
• Strong service and solution-oriented skills: initiative, resourcefulness, courtesy, judgment and positive and professional attitude with end-users.
• Ability to work with a high degree of accuracy and discretion.
• Physical ability as attested by successful completion of medical evaluation to the University's satisfaction. (e.g.: to lift, carry and move, without assistance, up to 11 kg (25lbs)).
• Experience with SharePoint, Teams and Ultima is as an asset.
  

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement

Concordia University is located on unceded Indigenous lands. The Kanien'kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtiá:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity

Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status

All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obliged to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens.

Application information

Application Webpage (URL): https://career17.sapsf.com/career?career%5fns=job%5flisting&company=universitc&navBarLevel=JOB%5fSEARCH&rcm%5fsite%5flocale=en%5fUS&career_job_req_id=346&selected_lang=en_US&jobAlertController_jobAlertId=&jobAlertController_jobAlertName=&browserTimeZone=America/Toronto&_s.crb=CKlSivIE7qqx%2fKLkHFLdM53h5tBSuasL6vl4ZdvU1ps%3d

Application Deadline:  September 28, 2022